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FEDRAC MINS 11-27-2012CITY OF Federal Way City Council FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRACI Tuesday, November 27 Federal Way City Hall 5:30 p.m. 2012 Hylebos Room Meeting Summary (Preliminary — PRESENTED FOR APPROVAL ON 112212013) 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Committee Members: Dini Duclos, Chair Roger Freeman Bob Celski *Additional materials may also be distributed for review/action during the meeting City Staff: Tho Kraus, Finance Director 253835 -2520 Steve Cain, Executive Assistant 253 835-2402 Action Topic Title/Description Presenter Page* or Discussion A. APPROVAL OF M INUTES/SUMMARY: OCTOBER 23, 2012 S. CAIN 2 Approval (PREPARED By BROOK LINDQUIST) 11/27 Committee B. 2013 LEGISLATIVE AGENDA C. CARREL 19 Consent 12/04 Council C. MACDONALD MILLER PERFORMANCE-BASED CONTRACT FOR FWCC D. JONES 26 Consent 12/04 Council D. 2013 FLEET MAINTENANCE — CONTRACT AWARD M. SALLOUM 33 Consent 12/04 Council E. KING COUNTY FAMILY HOMELESSNESS INITIATIVE J. BENNETT 36 Discussion No Action F. TIBURON TO SPILLMAN INTERFACE— INTERLOCAL T. FICHTNER 64 Consent 12/04 Council G. TIBURON TO SPILLMAN INTERFACE — GOODS AND SERVICES T. FICHTNER 74 Consent 12/04 Council H. ANNUAL PAYMENT INCREASE FOR MICROSOFT ENTERPRISE AGREEMENT T. FICHTNER 86 Consent 12/04 Council I. INTEGRATION OF CURRENT BUSINESSES INTO DOWNTOWN REDEVELOPMENT S. HONDA/ 104 Discussion P. DOHERTY No Action J. 2012 YEAR-END/HOUSEKEEPING BUDGET ADJUSTMENT T.KRAus 105 ORDINANCE First Reading & Enactment 12/04 Council K. MONTHLY FINANCIAL REPORT T.KRAUS 113 Consent 12/04 Council L. VOUCHERS T.KRAUS 130 Consent 12/04 Council Committee Members: Dini Duclos, Chair Roger Freeman Bob Celski *Additional materials may also be distributed for review/action during the meeting City Staff: Tho Kraus, Finance Director 253835 -2520 Steve Cain, Executive Assistant 253 835-2402 CITY OF FEDRAC November 27, 2012 VA Federal Way Page 2 of 12 1. CALL TO ORDER By: Councilmember Duclos - Chair Time: 5:30 Committee Members in attendance: Dini Duclos _x- Roger Freeman -0- Bob Celski _x- 0 - excused Other Council Members and /or elected officials in attendance: Jeanne Burbidge, Susan Honda Staff in attendance (x): x Tho Kraus Finance Director 253 835 -2520 x Steve Cain Executive Assistant 253 835 -2402 x Pat Richardson City Attorney 253 835 -2570 x Andy Hwang Deputy Chief of Police 253 835 -6716 x Thomas Fichtner IT Manager 253 835 -2547 • Jay Bennett Community Services Manager 253 835 -2650 • Patrick Doherty Community & Economic Development Director 253 835 -2612 • Cary Roe Director -PW, Parks, Recreation and Culture 253 835 -2710 • Steve Ikerd Parks and Facilities Manager 253 835 -6911 • Deke Jones Resource Conservation Manager 253 835 -6912 • Chris Carrel Communications and Grand Coordinator 253 835 -2411 • Marwan Salloum Deputy Director — Public Works 253 835 -2720 2. PUBLIC COMMENT (limited to three minutes) None 3. COMMITTEE BUSINES Walk -on item: PROPOSED ORDINANCE - PAT RICHARDSON, CITY ATTORNEY —AMEND FEDERAL WAY REVISED CODE (FWRC) CHAPTER 6.10, "DRUGS, ALCOHOL AND POISONS" CHAIR SAVE TO END. Note: Supporting documents are found in the 11/27/2012 FEDRAC Packet: http• / /docs citvoffederalway .com /weblink /docview.asox ?id= 496149 A. APPROVAL OF MINUTES /SUMMARY: OCTOBER 23, 2012 S. CAIN 2 Action 01:10 Committee approval (Prepared by Brook Lindquist) Discussion /Changes: Steve Cain Executive Assistant 253 835 -2402 (Note: Steve sick at October Meeting — Brook Lindquist substitute and prepared summary.) Motion: Councilmember Celski moves to approve the minutes of the October 23 Finance, Economic Development, Regional Affairs Committee, second and passed. CITY OF FEDRAC November 27, 2012 Federal Way Page 3 of 12 B. 2013 LEGISLATIVE AGENDA C. CARREL 19 Consent 01:50 12/04 Council Discussion /Changes: Chris Carrel Communications and Grant Coordinator 253 835 -2411 Initial comments: Mayor in Seattle —for meeting on transportation Chris discusses the document (included in the packet). Three principal areas: Public safety, Economic Development and Transportation Chair asks for brief comments, in light of number of items on meeting agenda. Presenter gladly complies. v Councilmember Celski asks what work remains on the "Triangle Project" Chris defers to Cary Roe, Director -PW. Cary describes the work as ramp I -5 southbound to 356''', improvement of the 356th intersection. Weyerhauser ramp also vying for funds. ve Councilmember Duclos comments on the support of Senator Eide. Legislative actions are still required. Motion: Councilmember Celski moves to approve the 2013 Legislative Agenda and forward it to the Council Consent Agenda. C. MACDONALD MILLER PERFORMANCE -BASED CONTRACT FOR FWCC D. JONES 26 Consent 13:30 12/04 Council Discussion /Changes: Deke Jones Resource Conservation Manager 253 835 -6912 Deke describes request for use of $3,185 of FWCC replacement reserve fund to augment federal ARRA funds for an energy efficiency project at FWCC to save an estimated $32,500 annually. 4e Councilmember Celski asks if this is separate from previous energy efficiency projects— Deke replies that it is. o Do those savings show in budget? Tho says yes. ✓e Councilmember Burbidge wonders if cheap natural gas is source of energy savings. While lower prices for NG certainly help, Deke explains savings are from controls of the system and operations of the facilities. Steve Ikerd comments that the new system will not be proprietary, thus easier for our people to use. Motion: Councilmember Celski moves approval of a performance -based contract with MacDonald - Miller Facilities Solutions, utilizing $3,185 from the Community Center replacement reserve fund be sent to the 12/04 Council, second and passed. D. 2013 FLEET MAINTENANCE — CONTRACT AWARD M. SALLOUM 33 Consent 18:45 12/04 Council Discussion /Changes: Marwan Salloum Deputy Director— Public Works 253 835 -2720 Describes scope of contract(s) as outlined in the 11/27 Memorandum, receipt of five proposals and evaluation process and rating of proposals: Sparks was highest rated, with Eagle tire next. Decision is to split the contract between the two. �i Councilmember Celski questions the table: Totals at bottom seem to belie choice. Marwan explains the use of a graph to plot and determine actual cost by including numerous factors. Chair and Councilmember Honda comments on local service for the vehicles — Marwan explains that we lost our Ford dealer, so these shops are local, though sometimes vehicles must go to out of town dealers for certain services. Motion: Councilmember Celski moves forwarding Option 1 to the 12/4 Council Consent Agenda for approval, second and passed. CITY OF FEDRAC November 27, 2012 A Federal Way Page 4 of 12 E. KING COUNTY FAMILY HOMELESSNESS INITIATIVE J. BENNETT 36 Discussion 26:34 No Action Discussion /Changes: Jay Bennett Community Services Manager 253 835 -2650 This discussion is at request of the chair and begins on Page 37 of the FEDRAC Packet and includes an additional handout (included with the summary). King County representative scheduled to address the Committee is unable to attend. Jay presents the information and fields questions and comments. ee Chair has some experience with homelessness and questions where will families go? FW family will not necessarily get housing in FW ee Councilmember Honda joins the conversation about placement and transportation issues. ee Councilmember Celski raises the issue of a four week wait and 50% no shows. Jay responds about position on list. Chair, Councilmembers Honda and Burbidge join the discussion. Why would a family reject offer housing twice and then to bottom of the list? Jay says, for example, Bothell has more housing available but is far from South County. Question, if reject because of travel, is it fair to send to bottom of list? Jay does not have an answer. Agents do try to make good matches and look for local openings. Question of how FUSION fits into system. FUSION currently has a wait and see attitude and King County hopes they will engage. ee Chair comments on her experiences with FUSION and their models and criteria. Motion: Information only, no action F. TIBURON TO SPILLMAN INTERFACE — INTERLOCAL Discussion /Changes: Thomas Fichtner IT Manager T. FICHTNER 64 Consent 41:45 12/04 Council 253 835 -2547 Items F. and G. are related, F. is the agreement and G. provides the funding agreement. Thomas leads a discussion of interconnections, Valley Comm and FW and three other agencies. ee Councilmember Celski — questions if FW compensated for all its work? We did take the lead and did some extra work. However, basic cost is split four ways. Motion: Councilmember Celski moves to forward Option 1 to the 12/4 Council for approval, second, and passed. G. TIBURON TO SPILLMAN INTERFACE —GOODS AND SERVICES T. FICHTNER 74 Consent 46:28 12/04 Council Discussion /Changes: Thomas Fichtner IT Manager 253 835 -2547 Thomas discusses agreement. Motion: Councilmember Celski moves to forward Option 1 to the 12/4 Council for approval, second, and passed. H. ANNUAL PAYMENT INCREASE FOR MICROSOFT ENTERPRISE AGREEMENT T. FICHTNER 86 Consent 48:14 12/04 Council Discussion /Changes: Thomas Fichtner IT Manager 253 835 -2547 Discussion of agreement with State of Washington DES for Microsoft Enterprise Agreement. Motion: Councilmember Celski moves to forward Option 1 to the 12/4 Council for approval, second, and passed. CITY OF FEDRAC November 27, 2012 •'�- Federal Way Page 5 of 12 4k cirr of FEDRAC November 27, 2012 4� Federal Way Page 6 of 12 INTEGRATION OF CURRENT BUSINESSES INTO DOWNTOWN REDEVELOPMENT S. HONDA/ 104 Discussion P. DOHERTY 50:10 No Action Discussion /Changes: Councilmember Susan Honda Councilmember Honda is presenting this because of a discussion with small business owner who asked her about the AMC site. She questioned if city ever contacted them about plans or goals for the site. Response was NO, no one contacted them. They were concerned about any activities there, for example, if streets were blocked or utilities in operable how would it affect their business. Could they survive construction, probably not. Councilmember Honda would like members of the city to meet with small business about their concerns and ideas. We do not want to lose any business and want to keep them involved in the city. ev Chair cited Pac Hwy and business disruptions. ✓ Patrick Doherty asks: When should we discuss a plan? Or, approach them before the plan and include them in development of a plan? Chair felt they should be included as soon as possible. Patrick said it is hard to predict particular impacts, though, all are impacted someway by our activities. ®e Councilmember Burbidge suggests we often don't really have a plan to offer and there are too many unknowns but there is value in early discussions of the direction we are heading. Councilmember Celski recommends the use of our website and a simple discussion of current activities. Chair suggests discussing what is happening. 0 Councilmember Burbidge feels we should personalize information. Patrick says the we currently send out just standard advertising, we could prepare specific information and send out flyers to affected areas. do Councilmember Honda says they know something is happening, like at the PACC, but don't know what. Businesses want to know what impact the construction will have on their business. Will there be heavy machinery, blocked or one way traffic, etc. because people tend to avoid construction and that can affect business. Motion: Discussion and Information only, no action CHAIR DECIDES TO INSERT THE WALK -ON ITEM AT THIS POINT: NO ORDINANCE AMEND FEDERAL WAY REVISED CODE (FWRC) CHAPTER 6. 10, "DRUGS, ALCOHOL P. PAGE First Reading AND POISONS" RICHARDSON # & Enactment 58:55 12/04 Council Discussion /Changes: Pat Richardson City Attorney 253835-2570 Pat explains that the ordinance is housekeeping, to incorporate state statutes, created by Initiative 502 concerning the possession and /or use of marijuana, into FWRC. For public peace, health and safety, the ordinance will become effective immediately. +e Councilmember Honda questions the fine, which Pat says is set by state law. Councilmember Honda is concerned with the public use, Pat says the initiative is not specific but a number of municipalities are looking at it. It does not say twenty -five feet, just public use. Ar Councilmember Celski looks for more specifics on public use. Just opening a container of marijuana constitutes use; it is available in various forms, smoke, food or liquid. Currently considering who and how to enforce public use issues. Motion: Councilmember Celski moves to forward to the 12/4 Council for First Reading and Enactment, second and passed. CITY OF FEDRAC November 27, 2012 A:�*'LFederal Way 1. 2012 YEAR - END /HOUSEKEEPING BUDGET ADJUSTMENT Discussion /Changes: Tho Kraus Finance Director 253 835 -2520 Page 7 of 12 T. KRAUS 105 ORDINANCE 1:03:25 First Reading & Enactment 12/04 Council This is basically to incorporate Council approved expenditures into the budget and match their funding with revenues. There are no new program requests. * Question on the wire theft redirect (Page 107) and if there is any accrual for wire theft. There is not Motion: Councilmember Celski moves to forward Option 1 to the 12/4 Council for approval, second and passed. J. OCTOBER 2012 MONTHLY FINANCIAL REPORT T. KRAUS 113 Consent 1:05:55 12/04 Council Discussion /Changes: Tho Kraus Finance Director 253 835 -2520 1:06:00 Highlights provided and discussed by Finance Director Kraus: OCTOBER 2012 MONTHLY FINANCIAL REPORT— HIGHLIGHTS General & Street Fund Summary — page 114 • Revenues are above budget by $1M or 2.9% with major variances in: Above Budget: $534K property tax; $85K criminal justice sales tax; $195K Intergovernmental; $432K building permits & fees; $74K police services; $75K misc /other Below Budget: $98K sales tax; $40K court revenue; $229K franchise fees • Expenditures are below budget $2.35M or 6.5% (timing of payments, 1 -time not spent, some true savings) Property Tax ■ Above YTD budget by $534K or 7.4% ■ Above YTD 2011 by $645K or 9.1% Sales Tax — papes 116 & 117 YTD 2012 revenue of $8.78M • Below YTD budget by $98K or 1.1% • Below YTD 2011 by $213K or 2.4% • Projected 2012 annual sales tax is $10.6M ($272K or 2.5% below 2011 actual) ■ YTD 2012 Compared to YTD 2011 by Category: • Retail up $96K or 2.0% ■ Up $155K — building material /garden, furniture /home furnishings, health /personal care store, motor vehicle /parts dealer, general merchandise stores, clothing and accessories stores, and nonstore retailers. ■ Down $59K — electronics /appliances, food /beverage stores, miscellaneous store retailers, and sporting goods /hobby /books. • Services down $20K or 1.0% ■ Up $88K — food services /drinking places, and personal /laundry services, waste management remediation, company management, and educational services. ■ Down $108K — professional /scientific /tech, administrative /support services, hospitals, nursing/residential care, ambulatory health care services, accommodation, and amusement /gambling /recreation. CITY OF FEDRAC November 27, 2012 A. Federal Way Page 8 of 12 • Construction down $201K or 21.8% ■ Up $25K — specialty trade contractors ■ Down $226K — heavy & civil construction and construction of buildings • Information up $3K or 0.6% ■ Up $16K —Publishing and broadcasting ■ Down $15K— telecommunications and internet programs • Manufacturing up $18K or 14.9% (wood product manufacturing) • Government down $140K or 59.3% ($86K is due to no amnesty payments and $30K is due to 2011 audit) Sales Tax Comparison by Area - YTD 2012 Compared to YTD 2011 by Area: • S348 th Retail Block up $26K (building materials & garden, general merchandise stores up, electronic down) • The Commons down $34K (electronics and appliances, clothing & accessories, book store closure, general merchandise stores, food services /drinking places down) • S312 1h to S 3161h down $15K (discount retailer down) • Pavilion Center down $19K (electronics & appliance down, video rental closed, book store increase) • FW Crossings down $4K or 1.1% (office supplies and cellular down offset by increases in sporting goods, recreation, food services /drinking places) • Gateway Center down $4K or (cellular down, home furnishings and food services /drinking places up) October Sales Tax o October 2012 sales tax of $941K is $22K or 2.4% above October 2011($58K or 6.6% above budget) ■ Retail up $33K or 7.4% ■ Services up $8K or 4.3% • Administrative and Support Services up $2K or 16.1% • Food Services & Drinking places up $6K or 6.1% ■ Construction down $36K or 27.8% PRELIMINARY NOVEMBER SALES TAX • November 2012 versus November 2011 • November 2012 sales tax of $922K is below November 2011 by $10K or 1%. • Construction down $53K, offset by $47K increase in retail sales • Overall increase in retail sales, particularly in building material and garden, furniture and home furnishings, general merchandise stores, motor vehicle and parts dealers. • YTD thru November, sales tax is down $223K or 2.2% below YTD 2011. ■ $254K decrease in construction ■ $138K decrease in government (amnesty program & state audit) • $142K increase in retail sales! • Compared to YTD budget, sales tax is down $84K or less than 1 %. • 2012 Year -End estimate is $10.6M ($272K or 2.5% below 2011 actual) • We should be able to meet the 2012 year -end estimate • CITY OF FEDRAC November 27, 2012 Federal Way Page 9 of 12 LOCAL RETAIL SALES TAX REVENUES Year -to -date thru November Month 2011 Actual 2012 Favorablel(Unfavorable) $ Changefrom2011 12012 Actual vs Budget Budget Actual $ % $ % Jan $ 818,614 831,802 896,190 77,576 9.5% 64,388 7.7% Feb 1,153,192 1,163,241 1,022,314 (130,878) -11.3% (140,927) -12.1% Mar 751,420 777,655 792,916 41,496 5.5% 15,260 2.0% Apr 805,675 796,086 742,615 (63,060) -7.89/6 (53,470) -6.7% Mby 949,316 920,102 877,492 (71,824) -7.6% (42,610) -4.6% Jun 847,896 799,365 811,359 (36,537) -4.3% 11,994 1.5% Jul' 850,327 831,791 856,071 5,745 0.7% 24,280 2.9% Aug 964,978 954,767 916,840 (48,138) -5.0% (37,927) -4.0% Sep 927,080 915,256 917,952 (9,128) -1.0% 2,696 0.3% Oct 919,528 882,911 941,250 21,722 2.4% 58,338 6.69/6 Nov 931,161 907,718 921,590 (9,571) -1.0% 13,872 1.5% Dec 939,194 805,304 - - Total $ 9,919,192 $ 9,780,696 $ 9,696,590 $(222,602) -2.2% $ (84,106) -0.9% Annual Total [$ 10,858,380 1 $ 10,586,000 We We I We We We COMPARISON OF SALES TAX COLLECTIONS BY SIC GROUP Year -to -date thru November Component Group 2011 YTD 2012 YTD Fa vora bl e/(un fa vora b/ e) Change from 2011 $ % Retail Trade $ 5,130,949 $ 5,272,872 $ 141,923 2.8% Services 2,170,627 2,158,290 (12,337) -0.6% Construct 1,060,129 806,604 (253,525) -23.9% Wholesaling 390,002 394,153 4,151 1.1% Transp/Utility 1 3,602 6,648 3,046 84.6% Information 474,399 472,944 (1,455) -0.3% Manufacturing 127,079 144,337 17,258 13.6% Government 245,411 106,896 (138,515) -56.4% Fn /Ins/ Real Estate 293,991 309,715 15,724 5.3% Other 23,003 24,132 1,129 4.9% $9,919,192 $9,696,590 $ (222,602) -2.2% Utility Tax - Pages 117 & 118 • YTD 2012 revenues total $10.75 M • Below YTD 2011 by $262K or 2.4% • Above YTD budget by $242K or 2.3% HOWEVER, timing differences (received more tax payments YTD 2011 than YTD 2012), adjusted variances are: ■ Below YTD 2011 by $92K or 0.8% • Above YTD budget by $411 K or 3.9% • YTD 2012 compared to YTD 2011 as shown on monthly financial report and adjusted for timing: • Electricity down $75K or 1.8 %. • Gas down $116K or 6.9 %. • Solid Waste up $31K or 4.8% • Cable down $110K or less than 9.2% (adjusted for timing difference then cable up $8k or less than 1 %) • Phone up $20K or 2.3% (adjusted for timing difference then phone up $17K or 1.9 %) • Cellular down $30K or 1.3% (adjusted for timing difference then cellular up $24K or 1.1 %) • Storm Drainage up $17K or 7.0% • Projected 2012 revenues to come in $648K or 5.0% below 2011, with projected changes from 2011 as follows: o Electricity down $183K or 3.7% o Gas down $95K or 4.9% o Solid Waste up $29K or 3.7% • Cable down $7K or 0.5% • Phone down $229K or 21.S% • Cellular down $170K or 6.3% o Storm Drainage up $8K or 3.0% REET- Papte 85 ■ YTD 2012 revenues of $1,025K is: o Below YTD 2011 by $388K or 27.4% o Below YTD Budget by $222K or 17.8% ■ 2012 annual budget estimate of $1.4M is consistent with 2009, 2010 & 2011 revenues $1.4M to $15M. o 2012 year -end estimate revised to $1.1M � CITY OF FEDRAC November 27, 2012 •z - Federal Way YTD Significant Transactions: YTD 2012: Centerpoint Management Inc (sold for $2.9M / $14K tax) Lowe's Home Improvement (sold for $5M / $25K tax) The View at Redondo Apartments (sold for $5.1M / $25K tax) Office Building So 333`d (sold for $1.4M / $7K tax) Garden Depot (sold for $1.5M / $7K tax) Weyerhaeuser IT Center (sold for $17M / $84K tax) Vacant Retail store (sold for $2M / $10K tax) Vacant Commercial Property (sold for $1.1M / $5K tax) Quality Inn & Suites (sold for $2.9M / $15K tax) Office building on 6th Ave S (sold for $3.6M / $18K tax) Top Foods & Drug (sold for $5.1M / $25K tax) Page 10 of 12 YTD 2011: Palisades Apartment (sold for $67.5M / $334K tax) Woodmark Retirement (sold for $9.2M / $45K tax) Vacant Business Building (sold for $4.4M / $22K tax) Vacant Lot (sold for $2.OM / $10K tax) The Lodge Apartments (sold for $52M / $256K tax) St. Croix Apartments (sold for 23.1M / $114K tax) Community & Economic Development Permits /Fee Activity - Page 120 YTD 2012 revenues of $1.36M is: • Exceeds 2012 annual revenue estimate of $1.11 M by $256K • Exceeds 2011 annual revenue total of $1.10M by $260K • Above YTD 2011 by $426K or 45.5% • Above 2012 YTD Budget by $432K or 46.5% • Major permits YTD 2012 include KC Library System, Federal Way Public Schools, Buffalo Wild Wings and U -Haul Animal Services - Page 122 ■ 2012 Budget is comprised of $153K revenue and $332K expenditure for a net cost of $179K o Budgeted net cost is lower than the $400K - $500K estimated cost had City stayed w /King Co. ■ YTD 2012 license revenues total $81K or 53% of annual license budget (and exceeds year -end estimate) • Below YTD 2011 by $5K or 6.3% • Below YTD budget by $57K or 41.5% • YTD 2012 expenditures total $201K • Above YTD 2011 by $11K or 5.7% • Below YTD budget by $75K or 27.3% • YTD 2012 net cost is $114K • Above YTD 2011 by $14K or 14.1% • Above YTD budget by $24K or 17.5% Red Light Photo - Page 123 ■ YTD 2012 net revenues total $1.87M o Above YTD 2011 by $1.1M or 142.0 %, increase is due to improving safety in the school zones Court Revenue - Page 124 Annual revenue estimate $1.5M YTD 2012 net revenues total $1.25K • Below YTD 2011 by $31K or 2.5% • Below YTD budget by $40K or 3.1% YTD 2012 versus YTD 2011 highlights: • Traffic & non - parking down $82K or 10.7% • Criminal costs down $5K or 4.7% • Criminal conviction fees up $22K or 50.1% • DUI & misdemeanors up $38K or 66.5% Federal Way Community Center - Page 126 ■ YTD 2012 Revenues total $1.48M CITY OF FEDRAC November 27, 2012 .A Federal Way Page 11 of 12 • Above YTD budget by $148K or 11.2% • Above YTD 2011 by $89K or 6.4% • Shift from daily drop in to membership passes • Net increase of $127K compared to YTD budget • Net increase of $69K compared to YTD 2011 • Fitness classes /fitness training (Silver Sneakers enrollment, specialty fitness training classes, personal training programs) • Increase of $19K compared to YTD budget ■ On target with YTD 2011 • Youth Athletic Programs (Passholder P.E., Kidz Love Soccer, Basketball Life) • Increase of $8K compared to YTD budget ■ Decrease of $1K compared to YTD 2011 • Aquatic Programs (Lessons) • Increase of $17K compared to YTD budget • Increase of $3K compared to YTD 2011 o Rentals (Increased gym and meeting rentals) IN Decrease of $13K compared to YTD budget IN Increase of $13K compared to YTD 2011 YTD 2012 Expenditures total $1.73M • Above YTD budget by $10K or 0.6% • Above YTD 2011 by $22K or 1.3% • Increased instructor and program costs for various programs offset by increased revenue, increased spending in household supplies and repair /maintenance for fitness equipment, boiler and other service maintenance (refrigerator, elevator, compressor, corrosion inhibitor) Utility Tax Contribution • Reserves= Annual Budget $87K / YTD Actual $OK (Transfer from Utility Tax by year -end) • Operations= Annual Budget $619K/YTD Actual $306K or 49% of budget Ending Fund Balance (Reserved for capital maintenance & replacement) o End of Year Budget $992K/YTD Actual $918K Dumas Bay Centre — Page 127 • YTD 2012 Revenues of $538K • Above YTD 2012 Projections by $12K or 2.2% • Above YTD 2011 by $35K or 6.9% (increase in number of larger retreats) ■ YTD 2012 Expenditures of $532K • Below YTD Budget by $48K or 8.3% • Below YTD 2011 by $15K or 2.9% ■ YTD Operating Income is $5K • YTD budget anticipated $54K operating loss • YTD 2011 actual was $45K operating loss ■ Ending Fund Balance • End of year Budget $OK / YTD Actual $225K • Roof repair, pump station and other capital maintenance not all spent, any balances will rollover to 2013 * Committee Member Questions and Comments: Councilmember Celski has concerns with Jail services (Page 121) and our portion of the maintenance and operations at $148K. Wants to know if that is an estimate that will go down when trued up. Tho believes it will go up instead. CITY OF FEDRAC November 27, 2012 1� Federal Way Page 12 of 12 Chair, Councilmembers Burbidge and Honda and Finance Director engage in a discussion of use non -SCORE Jail and alternatives and FW responsibilities. Councilmember Celski one more question on Page 123 — Red Light Enforcement — ATS expenses are way down in July and August. Tho explains no charge for cameras ... because school is out for the summer. Councilmember Celski questions the subsidy drop at the FWCC. Tho says they will need to look at how they estimate their requirements. Councilmember Celski commends Dumas Bay for making a profit. Motion: Councilmember Celski moves to forward Option 1 to the 12/4 Council for approval, second, and passed. K. VOUCHERS Discussion /Changes: Tho Kraus Tho presents the vouchers. Finance Director 253 835 -2520 T. KRAUS 130 1:21:36 Consent 12/04 Council Motion: Councilmember Celski moves approval of the vouchers and to forward to the 12/4 Council Meeting for approval, second, and passed. 4. OTHER: SET NExT MEETING DATE - NEXT REGULAR MEETING WOULD BE, AS NOTED BELOW, CHRISTMAS DAY 0900 COUNCIL MEMBER CELSKI MOVES TO CANCEL DECEMBER 25 MEETING, SECOND AND PASSED. 5. FUTURE AGENDA ITEMS: 6. NEXT MEETING: TUESDAY— )— JANUARY 22, 2013 Meeting adjourned 6:53 p.m. COMMITTEE APPROVAL: Dlnl Duclos Committee Chair Row Fmamdan Committee Member Attest: Steve Cain, Executive Assistant i 641 _C�� Bob Celski Committee Member