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AG 13-024 II RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM . ORIGINATING DEPT./DIV: PAP-KS - 1 AM.iT-ti1A A/GE ORIGINATING STAFF PERSON: `IASL J / C CN EXT: 3. DATE REQ.BY: TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ICONTRACTAMENDMENT(AG#):13-D2.-11 ❑ INTERLOCAL ❑ OTHER CAQP,Er . PROJECT NAME: GUKI1-144A1 4 , 1L G,Ai2 ' -1- CF412-E- HA/AirLti1ANt (4&tz Aa?-44HE+t1"r-CLEA0i►J4 NAME OF CONTRACTOR: (,vlf ITr1ArJ '1-06AL- C4 - FuQ CA2E ADDRESS: /8 7 3 4 1112."17) AVE- NE tJao7,in!✓ILLL I WA ? ' 7 TELEPHONE /25- /&S - (a$y E-MAIL: FAX: SIGNATURE NAME: TITLE EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE 0 ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS . TERM: COMMENCEMENT DATE: COMPLETION DATE: l 31/ADA() a£sG y4 . TOTAL COMPENSATION$ l 9131, t PawIlo�s S g = 7 7, 141 1-0-4 114144-(INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE [ PURCHASING: PLEASE CHARGE TO: 595-/toy -331 -5//S - 3 a - �!S 0. DOOCUMENT/CONTRACT REVIEW T,DATERVIEWED INITIAL/DATE APPROVED Cd"PROJECT MANAGER !0/7- 7-of g ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW ' 2` oct 2013 1. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: p, COUNCIL APPROVAL DATE: 2 2. CONTRACT SIGNATURE ROUTING ' ��'� d 1:1 SENT TO VENDOR/CONTRACTOR DATE SENT: /4.5/1 DATE REC'D: , / /1 �J ' 0 ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notificationmore than a month in advance if council approval is needed.) INITIAL/DATE SIGNED CI LAW DEPARTMENT ,2 F&' c2 9 IGNATORY(MAYOR OR DIRECTOR) /G( / ❑ CITY CLERK ❑ ASSIGNED AG# AG# ❑ SIGNED COPY RETURNED DATE SENT: a,ao. 19 7/�L. ',OMMENTS: �T� )g c.I Safe - sourct WA 1nn1R ` CITY OF CITY HALL �. 3e35 8th Avenue South Federal Way Federal Way,WA 98003-6325 (253)835-7000 www cityolfedera/way corn AMENDMENT NO. 3 TO MAINTENANCE AGREEMENT FOR CARPET CLEANING This Amendment ("Amendment No. 3") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Whitman Global Carpet Care, a Washington corporation ("Contractor"). The City and Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for Carpet Cleaning ("Agreement") dated effective January 25, 2013, as amended by Amendment No(s). 1 and 2, as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto,shall be amended and shall continue until the completion of the Services,but in any event no later than December 31, 2020 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-3,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term. Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment, shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto,after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 441/4. CITY OF CITY HALL 33325 8th Avenue South ,..�.,� Federal Way Federal Way,WA 98003-6325 (253) 835-7000 www crtyoifederaiway corn IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: By: / / /' Jim F ell, ayor S 7p anie Courtney, C , City Clerk DATE: APPROVED S TO FO M: J. Ryan Cal , City Attorney WHITMAN GLOBAL CARPET CARE: By: V Printed Name: 2--C-3-41--Ci 1 Title: 9heA1 G i✓1 +' Date: 01 IS/ STATE OF WASHINGTON ) ) ss. COUNTY 081130,10•-,) n this day personally appearee before m-\ -Q, cot. •, G,Qt_PA to me known to be the WQ,D of _milt • Its irat that executed the foregoing instrument,and acknowledged the said instrument to be the free and v s luntary act and deed of said corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this )9 ,- day of D , 20 s Notary's signature all1�I, •' inia.02 Notary's printed name LA lab'j - O Q (i na Le r Notary Public in anti for the State of Wa hin ton NOTARY PUBLIC My commission expires STATE OF WASHINGTON VALERIE HOPE GRINAKER My Commission Expires 12/02/2020 AMENDMENT - 2 - 3/2017 Ikh, CITY OF CITY HALL ,�... Federal Way 33325 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 www Cityoof ederalway corn EXHIBIT B-3 ADDITIONAL COMPENSATION 1. Total Compensation:In return for the Services,the City shall pay the Contractor an additional amount not to exceed Nineteen Thousand Three Hundred Sixty-Two and No/100 Dollars($19,362.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Seventy-Seven Thousand Four Hundred Forty-Eight and No/100 Dollars($77,448.00). AMENDMENT - 3 - 3/2017 /S* DATE(MMIDD/YYYY) AWRDP CERTIFICATE OF LIABILITY INSURANCE 10/11/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Vern Cohrs VIC'S INSURANCE CENTER NAME: PO BOX 625 (A/CNN.Ext):425-486-7744 FAX No):425-487-9457 WOODINVILLE WA 98072 ooRless: Vern@vicsinsurance.com INSURER(S)AFFORDING COVERAGE NAIC• INSURER A:AMERICAN FIRE AND CASUALTY CO 24066 INSUREDWHITMAN &ASSOCIATES INC. INSURERB:OHIO SECURITY INS.CO 24082 GLOBAL CARPET CARE INSURER C:OHIO CASUALTY INS.CO 24074 18734- 142ND AVE N.E. INSURER D:HARTFORD FIRE INSURANCE COMPANY 19682 WOODINVILLE WA 98072 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: 20181011141956749 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXPNMLIMITS LTR INSD WPOLICY NUMBER IMM/DD/YYYY) IMM/DD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE RENTED CLAIMS-MADE X OCCUR PREM SESO(a occurrence) $ X Primary/Non-Contributory MED EXP(Any one person) $ 15,000 A X Waiver of Subrogation Y Y BKA56241852 10/30/2018 10/30/2019 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY(X I!pa LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ B OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON -OWNED Y Y BAS56241852 10/30/2018 10/30/2019 PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 5,000,000 C EXCESS LIAB CLAIMS-MADE Y Y USO56241852 10/30/2018 10/30/2019 AGGREGATE $ 5,000,000 DED X RETENTION$ 10,000 • $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY X STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $ 1,000,000 A OFFICER/MEMBEREXCLUDED9 N/A Y BKA56241852 10/30/2018 10/30/2019 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 D CRIME Y N 52 TP 0320039-18 01/17/2018 01/17/2019 $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) IF REQUIRED BY WRITTEN AGREEMENT OR CONTRACT CITY OF FEDERAL WAY, ITS ELECTED OFFICIALS, OFFICERS, EMPLOYEES,AGENTS, REPRESENTATIVES, INSURERS,ATTORNEYS AND VOLUNTEERS ARE ADDITIONAL INSURED. CG8810 ATTACHED CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF FEDERAL WAY THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 33325 8TH AVENUE SOUTH ACCORDANCE WITH THE POLICY PROVISIONS. FEDERAL WAY WA 98003-6325 AUTHORIZED REPRESENTATIVE ck,, i Email:Steve.ikerd@cityoffederalway.comJ�t... ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD IL 01 46 08 10 WASHINGTON COMMON POLICY CONDITIONS All Coverage Parts included in this policy are subject to the following conditions. The conditions in this endorsement replace any 3. We may cancel the Commercial Property similar conditions in the policy that are less favor- Coverage Part and the Capital Assets Pro- able to the insured. gram (Output Policy) Coverage Part, if A. Cancellation made a part of this policy, by mailing or 1 = 1. The first Named Insured shown in the delivering to the first Named Insured and Declarations may cancel this policy by the first Named Insured's agent or broker notifying us or the insurance producer in written notice of cancellation at least five one of the following ways: days before the effective date of cancella- tion for any structure where two or more a. Written notice by mail, fax or e-mail; of the following conditions exist: -!IIIIIIN. b. Surrender of the policy or binder; or a. Without reasonable explanation, the c. Verbal notice. structure is unoccupied for more a Upon receipt of such notice, we will can- than 60 consecutive days, or at least s 65% of the rental units are unoccu- cel this policy or any binder issued as evi- dence of coverage, effective on the later pied for more than 120 consecutive of the following: days, unless the structure is main- a. The date on which notice is received tained for seasonal occupancy or is or thepolicyor binder is surren- dered; or b. Without reasonable explanation, il b. The date of cancellation requested progress toward completion of per- by the first Named Insured. manent repairs to the structure has not occurred within 60 days after re- 2. We may cancel this policy by mailing or ceipt of funds following satisfactory delivering to the first Named Insured and adjustment or adjudication of loss re- the first Named Insured's agent or broker suiting from a fire; written notice of cancellation, including the actual reason for the cancellation, to c. Because of its physical condition, the the last mailing address known to us, at structure is in danger of collapse; least: d. Because of its physical condition, a a. 10 days before the effective date of vacation or demolition order has been issued for the structure, or it cancellation if we cancel for nonpay- nt of premium; or has been declared unsafe in accor- dance with applicable law; b. 45 days before the effective date of e. cancellation if we cancel for any oth- Fixed and salvageable items have been removed from the structure, in- er reason; dicating an intent to vacate the struc- except as provided in Paragraphs 3. and ture; 4. below. f. Without reasonable explanation, heat, water, sewer and electricity are not furnished for the structure for 60 consecutive days; or g. The structure is not maintained in substantial compliance with fire, safety and building codes. IL 01 46 08 10 © Insurance Services Office, Inc., 2010 Page 1 of 4 4. If: 7. If this policy is cancelled, we will send a. You are an individual; the first Named Insured any premium b. A covered auto you own is of the re- fund due. If we cancel, the refund will be "private passenger type"; and pro rata. If the first Named Insured can- cels, the refund will be at least 90%of the c. The policy does not cover garage, pro rata refund unless the following ap- automobile sales agency, repair plies: shop, service station or public park- ing place operations hazards; park- a. For Division Two - Equipment Break- down, if the first Named Insured can- we may cancel the Commercial Auto- cels, the refund will be at least 75% mobile Coverage Part by mailing or of the pro rata refund. delivering to the first Named Insured and b. If: the first Named Insured's agent or broker written notice of cancellation, including (1) You are an individual; the actual reason for cancellation, to the (2) A covered auto you own is of the last mailing address known to us: "private passenger type"; a. At least 10 days before the effective (3) The policy does not cover ga- date of cancellation if we cancel for rage, automobile sales agency, nonpayment of premium; or repair shop, service station or b. At least 10 days before the effective public parking place operations date of cancellation for any other rea- hazards; and son if the policy is in effect less than (4) The first Named Insured cancels; 30 days; or the refund will be not less than 90% c. At least 20 days before the effective of any unearned portion not exceed- date of cancellation for other than ing $100, plus 95% of any unearned nonpayment if the policy is in effect portion over $100 but not exceeding 30 days or more; or $500, and not less than 97% of any d. At least 20 days before the effective unearned portion in excess of $500. date of cancellation if the policy is in The cancellation will be effective even if effect for 60 days or more or is a re- we have not made or offered a refund. newal or continuation policy, and the 8. If notice is mailed, proof of mailing will reason for cancellation is that your be sufficient proof of notice. driver's license or that of any driver B. Changes who customarily uses a covered "auto" has been suspended or The policy contains all the agreements be- revoked during policy period. tween you and us concerning the insurance 5. We will also mail or deliver to any mort afforded. The first Named Insured shown in gage holder, pledgee or other person the Declarations is authorized to make shown in this policy to have an interest in changes in the terms of this policy with our consent. This policy's terms can be amended any loss which may occur under this poli cy, at their last mailing address known to or waived only by endorsement issued by us us, written notice of cancellation, prior to and made a part of this policy. the effective date of cancellation. If can- C. Examination Of Your Books And Records cellation is for reasons other than those We may examine and audit your books and contained in Paragraph A.3. above, this records as they relate to this policy at any notice will be the same as that mailed or time during the policy period and up to three delivered to the first Named Insured. If years afterward. cancellation is for a reason contained in D. Inspection And Surveys Paragraph A.3. above, we will mail or de- 1. We have the right to: liver this notice at least 20 days prior to the effective date of cancellation. a. Make inspections and surveys at any 6. Notice of cancellation will state the effec- time; tive date of cancellation. The policy pe- b. Give you reports on the conditions Hod will end on that date. we find; and c. Recommend changes. Page 2 of 4 @ Insurance Services Office, Inc., 2010 IL 01 46 08 10 2. We are not obligated to make any inspec- G. Nonrenewal tions, surveys, reports or recommenda- 1. We may elect not to renew this policy by tions, and any such actions we do under- mailing or delivering written notice of take relate only to insurability and the nonrenewal, stating the reasons for premiums to be charged. We do not nonrenewal, to the first Named Insured make safety inspections. We do not un- and the first Named Insured's agent or dertake to perform the duty of any person broker, at their last mailing addresses or organization to provide for the health known to us. We will also mail to any or safety of workers or the public. And we mortgage holder, pledgee or other per- do not warrant that conditions: son shown in this policy to have an inter- a. Are safe or healthful; or est in any loss which may occur under = b. Comply with laws, regulations, this policy, at their last mailing address codes or standards. known to us, written notice of 3. Paragraphs 1. and 2. of this condition ap nonrenewal. We will mail or deliver these _— notices at least 45 days before the: ply not only to us, but also to any rating, advisory, rate service or similar organiza- Expiration of the policy; or tion which makes insurance inspections, b. Anniversary date of this policy if this surveys, reports or recommendations. policy has been written for a term of 4. Paragraph 2. of this condition does not more than one year. apply to any inspections, surveys, reports Otherwise, we will renew this policy un- or recommendations we may make rela- less: tive to certification, under state or mu- a. The first Named Insured fails to pay nicipal statutes, ordinances or regula- the renewal premium after we have tions, of boilers, pressure vessels or expressed our willingness to renew, elevators. including a statement of the renewal E. Premiums premium, to the first Named Insured ii The first Named Insured shown in the Dec- and the first Named Insured's insur- larations: ance agent or broker, at least 20 days 1. Is responsible for the payment of all pre before the expiration date; miums; and b. Other coverage acceptable to the in- sured has been rocured prior to the p 2. Will be the payee for any return premi- exP iration date of the policy; or urns we pay. c. The policy clearly states that it is not F. Transfer Of Your Rights And Duties Under renewable and is for a specific line, This Policy subclassification, or type of coverage Your rights and duties under this policy may that is not offered on a renewable ba- not be transferred without our written con- sis. sent except in the case of death of an individ- 2. If: ual Named Insured. If you die, your rights and duties will be trans- a. You are an individual; b. A covered auto you own is of the ferred to your legal representative but only while acting within the scope of duties as "private passenger type"; and your legal representative. Until your legal re- c. The policy does not cover garage, presentative is appointed, anyone having automobile sales agency, repair proper temporary custody of your property shop, service station or public park- will have your rights and duties but only with ing place operations hazards; respect to that property. IL 01 46 08 10 @ Insurance Services Office, Inc., 2010 Page 3 of 4 the following applies to nonrenewal of b. We will not refuse to renew Liability the Commercial Automobile Coverage Coverage or Collision Coverage sole- Part in place of G.1.: ly because an "insured" has submit- a. We may elect not to renew or con- ted claims under Comprehensive tinue this policy by mailing or Coverage or Towing And Labor Coy- delivering to you and your agent or erage. broker written notice at least 20 days c. If we fail to mail or deliver proper no- before the end of the policy period, tice of nonrenewal and you obtain including the actual reason for other insurance, this policy will end nonrenewal. If the policy period is on the effective date of that insur- more than one year, we will have the ance. right not to renew or continue it only at an anniversary of its original effec- tive date. If we offer to renew or con- tinue and you do not accept, this policy will terminate at the end of the current policy period. Failure to pay the required renewal or continuation premium when due shall mean that you have not accepted our offer. Page 4 of 4 © Insurance Services Office, Inc., 2010 IL 01 46 08 10 COMMERCIAL GENERAL LIABILITY CG 88 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY EXTENSION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART INDEX SUBJECT PAGE NON-OWNED AIRCRAFT 2 r,-, NON-OWNED WATERCRAFT 2 PROPERTY DAMAGE LIABILITY -ELEVATORS 2 EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) 2 MEDICAL PAYMENTS EXTENSION 3 EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES A AND B 3 ` ADDITIONAL INSUREDS -BY CONTRACT, AGREEMENT OR PERMIT 3 PRIMARY AND NON-CONTRIBUTORY- ADDITIONAL INSURED EXTENSION 5 ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" 6 WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED -FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES 6 NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7 FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7 KNOWLEDGE OF OCCURRENCE, OFFENSE,CLAIM OR SUIT 7 LIBERALIZATION CLAUSE 7 BODILY INJURY REDEFINED 7 EXTENDED PROPERTY DAMAGE 8 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - 8 WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 1 of 8 With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. NON-OWNED AIRCRAFT Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liability, exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided: 1. It is not owned by any insured; 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of the United States of America or Canada, designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. However, the insurance afforded by this provision does not apply if there is available to the insured other valid and collectible insurance, whether primary, excess (other than insurance written to apply specifically in excess of this policy), contingent or on any other basis, that would also apply to the loss covered under this provision. B. NON-OWNED WATERCRAFT Under Paragraph 2. Exclusions of Section I-Coverage A-Bodily Injury And Property Damage Liability, Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft is replaced by the following: This exclusion does not apply to: (2) A watercraft you do not own that is: (a) Less than 52 feet long; and (b) Not being used to carry persons or property for a charge. C. PROPERTY DAMAGE LIABILITY-ELEVATORS 1. Under Paragraph 2. Exclusions of Section I - Coverage A- Bodily Injury And Property Damage Liabil- ity, Subparagraphs (3), (4) and (6) of exclusion j. Damage To Property do not apply if such "property damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. 2. The following is added to Section IV - Commercial General Liability Conditions, Condition 4. Other Insurance, Paragraph b. Excess Insurance: The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) s If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part: 1. Under Paragraph 2. Exclusions of Section I-Coverage A-Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion j. Damage To Property is replaced by the follow- ing: Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire, lightning, explosion, smoke, or leakage from an automatic fire protection system) to: (i) Premises rented to you for a period of 7 or fewer consecutive days; or (ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III - Limits of Insurance. O 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 2 of 8 b. The last paragraph of subsection 2. Exclusions is replaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section III-Limits Of Insurance. 2. Paragraph 6. under Section III-Limits Of Insurance is replaced by the following: 6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to: a. Any one premise: (1) While rented to you; or (2) While rented to you or temporarily occupied by you with permission of the owner for damage by fire, lightning, explosion, smoke or leakage from automatic protection sys- tems; or "-- b. Contents that you rent or lease as part of a premises rental or lease agreement. 3. As regards coverage provided by this provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) -Paragraph 9.a. of Definitions is replaced with the following: 9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with the permission of the owner, or for damage to contents of such premises that are included in your premises rental or lease agreement, is not an "insured contract". E. MEDICAL PAYMENTS EXTENSION If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy are amended as follows: Under Paragraph 1. Insuring Agreement of Section I-Coverage C-Medical Payments, Subparagraph (b) of Paragraph a. is replaced by the following: (b) The expenses are incurred and reported within three years of the date of the accident; and F. EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES A AND B 1. Under Supplementary Payments -Coverages A and B, Paragraph 1.b. is replaced by the following: b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 2. Paragraph 1.d. is replaced by the following: ° d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. G. ADDITIONAL INSUREDS -BY CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under Section II -Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract, written agreement or permit. Such person or organization is an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your on going operations for the additional insured that are the subject of the written contract or written agreement provided that the "bodily injury" or "property damage" occurs, or the "per- sonal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 3 of 8 b. Premises or facilities rented by you or used by you; or c. The maintenance, operation or use by you of equipment rented or leased to you by such person or organization; or d. Operations performed by you or on your behalf for which the state or political subdivision has issued a permit subject to the following additional provisions: (1) This insurance does not apply to "bodily injury", "property damage", or "personal and ad- vertising injury" arising out of the operations performed for the state or political subdivision; (2) This insurance does not apply to "bodily injury" or "property damage" included within the "completed operations hazard". (3) Insurance applies to premises you own, rent, or control but only with respect to the following hazards: (a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners, or decorations and similar expo- sures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insur- ance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured under this endorsement ends when: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. a With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" which takes place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In the Event Of Occurrence, Offense, Claim Or Suit under Section IV - Commercial General Liability Condi- tions. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 4 of 8 2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section I-Coverage A-Bodily Injury And Property Damage Liability: This insurance does not apply to: a. "Bodily injury" or "property damage" arising from the sole negligence of the additional insured. b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the location where such "bodily injury" or "property damage" occurs. c. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the render- ing of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occur- rence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any professional architectural, engineering or surveying services. d. "Bodily injury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. e. Any person or organization specifically designated as an additional insured for ongoing operations by a separate ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS endorsement is- sued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional insureds, the following is added to Section III Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declaratio ns. H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. Condition 4. Other Insurance of SECTION IV -COMMERCIAL GENERAL LIABILITY CONDITIONS is amend- ed as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 5 of 8 b. The following is added to Paragraph b. Excess Insurance: When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the addi- tional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. I. ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. 1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suit" under this insurance to us; b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have insurance available to the additional insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a"suit" by the additional insured. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of insurance as stated in the Declarations of this policy and defined in Section III - Limits of Insurance of this policy, whichever are less. These limits are inclusive of and not in addition to the limits of insurance available under this policy. J. WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/MALPRACTICE WHO IS AN INSURED -FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES Paragraph 2.a.(1) of Section II-Who Is An Insured is replaced with the following: (1) "Bodily injury" or "personal and advertising injury": (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co-"employee" while in the course of his or her employ- ., ment or performing duties related to the conduct of your business, or to your other "volunteer workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co-"employee" or "volunteer worker" as a consequence of Paragraph (1)(a) above; (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1) (a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. However, if you are not in the business of providing professional health care services or providing profes- sional health care personnel to others, or if coverage for providing professional health care ser- vices is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not apply. Paragraphs (a) and (b) above do not apply to "bodily injury" or "personal and advertising injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employ- ees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 6 of 8 advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury", or caused in whole or in part by their intoxica- tion by liquor or controlled substances. The coverage provided by provision J. is excess over any other valid and collectable insurance available to your "employee". K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3. of Section II-Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the expiration of the policy period in which the entity was acquired or formed by you; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV -Commercial General Liability Conditions, the following is added to Condition 6. Repre- sentations: Your failure to disclose all hazards or prior "occurrences" existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior "occurrences" is not intentional. M. KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV -Commercial General Liability Conditions, the following is added to Condition 2. Duties In The Event of Occurrence, Offense, Claim Or Suit: Knowledge of an "occurrence", offense, claim or "suit" by an agent, servant or "employee" of any insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph 1. of Section II-Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses, claims or "suits" shall have received such notice from the agent, servant or "employee". N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the day the revision is effective in your state. O. BODILY INJURY REDEFINED Under Section V -Definitions, Definition 3. is replaced by the following: 3. "Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock, fright or death that results from such physical injury, sick- ness or disease. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 7 of 8 P. EXTENDED PROPERTY DAMAGE Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. Q. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU Under Section IV - Commercial General Liability Conditions, the following is added to Condition 8. Trans- fer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against a person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products-completed operations hazard" provided: 1. You and that person or organization have agreed in writing in a contract or agreement that you waive such rights against that person or organization; and 2. The injury or damage occurs subsequent to the execution of the written contract or written agree- ment. s © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 8 of 8 ` CITY OF '�.... Federal Way Parks and Facilities Division Date: February 14, 2019 To: Ade Airwoola, Finance Director From: Jason H. Gerwen, Parks & Facilities Manager Subject: Whitman Global Carpet Care as a Sole Source Why Whitman Global Carpet & Floor Care? Experience: • Over 40 plus years of commercial carpet and floor cleaning expertise. • Thorough knowledge of City Hall and understand the quirks and operation schedules of this 24- 7 facility. Character: • Professionalism, Reliability, Responsiveness. 100% satisfaction guaranteed-is their motto. Unique Process that makes them sole source: • Low moisture and eco-friendly carpet cleaning — has proven to provide better longevity for the carpets. City Hall facility with a 24-7 operation cannot use a typical wet extraction system or a dry chemical method. Wet extraction breaks down the carpet fibers quicker and can create an environmental concern in a public setting. Dry chemicals are problematic with staff that has sensitivities to chemicals and odors. Staff searched out other methods and found Whitman who specializes in public facilities and had developed their own unique method that we have not found anyone else providing this type full service. (Crystal Carpet Care, Evergreen Carpet Cleaning, Carpet Care Northwest utilize a wet extraction method from a truck/van and dry times are 12-24 hours and pose a security risk with hoses from truck/van leaving doors unsecure. ChemDry has self-contained equipment, but utilizes the dry chemical method which has been problematic with staff that have sensitivities. Servpro utilizes subcontracts for carpet cleaning services.) • This vendor uses a pile lifter and chariot to vacuum carpets in the first of a two-step process. These machines get the tiny particles that are deep in the carpet out. Most vacuums do some removal but often move particles on the surface around and do not pick up the same as these specialized machines. The second step uses a light cleaning solution with an industrial spin bonnet for the cleaning process. • Carpets and floors are guaranteed clean and dry by 6 AM. • Equipment is self-contained. No hoses running outdoors through unsecured doors being left open = more security for our facility. • All of their products are manufactured for them under their own label, which are environmentally friendly, non-toxic and no reports of sensitivity reactions. • With their cleaning products and process, there are no after cleaning odors. Value: • No two cleaning companies are the same —Whitman produces a unique method and one of the highest quality cleaning programs in the industry. IRETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT. /DIV: "Par 2. ORIGINATING STAFF PERSON: �{G �� EXT: 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ MAINTENANCE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ RESOLUTION ❑ INTERLOCAL ❑ PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE 2 5N-- NTRACT AMENDMENT (AG #): 1 7 --OZ-9 ❑ OTHER 5. PROJECT NAME: 6. NAME OF CONTRACTOR: 11J htb-rAx n Global C ADDRESS: �$ E -MAIL: VJ L SIGNATURE NAME: TELEPHONE 25• FAX: TITLE CEO 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: / Z`: /I S COMPLETION DATE: I2. 31 • 1$ 5t7 104 +p+ ,' contra k v11u.fc. . 9. TOTAL COMPENSATION $ 19 �3b2. ? ' o' 3`6;1? -' 1 - 1 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES -2-56- 1 IF YES, $ RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE BY (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. DOC ENT /CONTRACT REVIEW ROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW 11. COUNCILAPPROVAL(IFAPPLICABLE) 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR ❑ ATTACH: SIGNATURE AUTHORITY, .%"LAW DEPARTMENT HIEF OF STAFF SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED COMMENTS: 505 • toe • 331.518 • 4-h5 INITIAL / DATE REVIEWED INITIAL / DATE APPROVED { 1 O.11 • ((p COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: DATE SENT: I 0 i6 ) 1 DATE REC'D: INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITIAL / DATE IGNED 111 -��H Ile 117 AG# 16-04 $ DATE SENT: //- // -I(1 F'ecleral Way AMENDMENT NO. 2 TO MAINTENANCE AGREEMENT FOR CARPET CLEANING CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityoffederalwey. com This Amendment ( "Amendment No. 2 ") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and Whitman Global Carpet Care, a Washington corporation ( "Contractor "). The City and Contractor (together "Parties "), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for Carpet Cleaning ( "Agreement ") dated effective January 25, 2013, as amended by Amendment No. 1, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2018 ( "Amended Term "). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit B -2, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT 1 1/2015 Vecleral Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityoffederalway com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY By: / fez Ji 4,0(rrell, (ayor DATE: /1 y- 4/(n WHITMAN GLOBAL CARPET CARE By: Printed Name: Title: CJ' STATE OF WASHINGTON ) ) ss. COUNTY OF ATTEST: h ie Courtney, CMC, APPROVED AS TO FORM: Clerk City Attorney, A c v i . 347,■AUtet CA" On this day personally appeared before me �`n %C . �(i /, Y!l a,44, to me known to be the of Whitman Global Carpet Care that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. .con ieiKx- GIVEN my hand and official seal this AR5- day of DeoheA , 206 Notary's signature (a'✓r Notary's printed name 011iff Notary Public in and for the State of Washington. My commission expires 4-30-2 0 AMENDMENT - 2 1/2015 44■..- Pecleral Way EXHIBIT B -2 ADDITIONAL COMPENSATION CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www.cilyoffederalway.com 1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to exceed Nineteen Thousand Three Hundred Sixty -Two and No /100 Dollars ($19,362.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Fifty -Eight Thousand Eighty -Six and No /100 Dollars ($58,086.00). AMENDMENT 3 1/2015 AC RD CERTIFICATE OF LIABILITY INSURANCE DATE(MM /DD/YYYY) 10/25/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER VIC'S INSURANCE CENTER PO BOX 625 WOODINVILLE WA 98072 CONTACT Jann LaCombe PHONE FAX INC. No. Extl: 425 - 486 -7744 INC. No): 425-487-9457 E -MAIL jann@vicsinsurance.com ADDRESS: INSURER(S)AFFORDINGCOVERAGE NAIC# INSURER A : AMERICAN FIRE AND CASUALTY CO 24066 INSURED WHITMAN & ASSOCIATES INC. GLOBAL CARPET CARE 18734 - 142ND AVE N.E. WOODINVILLE WA 98072 INSURERS: OHIO SECURITY INS. CO 24082 INSURER C: OHIO CASUALTY INS. CO 24074 INSURER D: $ 1,000,000 INSURER E : $ INSURER F: • 20161025103310329 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR W VD POLICY NUMBER POLICY EFF (MM /DDIYYYY) POLICY EXP (MM /DDIYYYYI OMITS A X COMMERCIAL GENERAL LIABILITY Y Y BKA56241852 10/30/2016 10/30/2017 EACH OCCURRENCE $ 1,000,000 DAMAGE PREMISES O(Ea occurrence) $ CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 15,000 X Primary/Non- Contributory PERSONAL 8 ADV INJURY $ 1,000,000 X Waiver of Transfer GENERAL AGGREGATE $ 2,000,000 GE 'L AGGREGATE POLICY OTHER: X LIMIT APPLIES JE PER: LOC PRODUCTS - COMP /OP AGG $ 2,000,000 Fire Damage $ 1,000,000 BAUTOS AUTOMOBILE X X LIABILITY ANY AUTO OWNED ONLY HIRED AUTOS ONLY _ X _ SCHEDULED AUTOS NON -OWNED AUTOS ONLY Y Y BAS56241852 10/30/2016 10/30/2017 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ C X UMBRELLALIAB EXCESS LIAB X OCCUR CLAIMS -MADE Y Y US056241852 10/30/2016 10/30/2017 EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 $ DED X RETENT ON $ 10,000 A WORKERS COMPENSATION EMPLOYERS' LIABIUTY ANYPROPRIETOR /PARTNER /EXECUTIVE OFFICER /MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y/N N/A N BKA56241852 10/30/2016 10/30/2017 PER STATUTE , ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) IF REQUIRED BY WRITTEN AGREEMENT OR CONTRACT CITY OF FEDERAL WAY, ITS ELECTED OFFICIALS, OFFICERS, EMPLOYEES, AGENTS, REPRESENTATIVES, INSURERS, ATTORNEYS AND VOLUNTEERS ARE ADDITIONAL INSURED. CG8810 ATTACHED CERTIFICATE HOLDER CANCELLATION CITY OF FEDERAL WAY 33325 8TH AVENUE SOUTH FEDERAL WAY WA 98003 -6325 1 Email: Steve.ikerd @cityoffederaiway.com SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ' ro,rts, -i ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD RETURN TO: �_ - EXT: / n -i o l CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT. /DIV: / 2. ORIGINATING STAFF PERSON: J-A� ,(� (,�� EXT: 6 l 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, REP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE 54 CONTRACT AMENDMENT (AG #): ❑ OTHER 5. PROJECT NAME: IW-fr4--r c4�Q) nil 6. ❑ MAINTENANCE AGREEMENT ❑ HUMAN SERVICES/ CDBG ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ RESOLUTION ❑ INTERLOCAL NAME OF CONTRACTOR: - Al j ADDRESS: ��'j JL j �2 Nrt n,.k . �,�' nom,( �� °I �(�� y TELEPHONE E -MAIL: FAX: SIGNATURENAME: �.V; `, }� TITLE C-V l7 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQU [REM ENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: V2 5 3 COMPLETION DATE: 2- D 1 9. TOTAL COMPENSATION $ � U, -70,14 M'34.2 4.2 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO [F YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 5L>5- l 1x0-331'' 5l8' I5 10. DOCUMENT /CONTRACT REVIEW INI L / DATE REVIEWED INITIAL / DATE APPROVED PROJECT MANAGER I( 'ao l' ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) LAW 11. COUNCIL APPROVAL (IF APPLICABLE) -avc- 121-1114 COMMITTEE APPROVAL DATE: 1" e 1 COUNCIL APPROVAL DATE: N /�} 12. CONTRACT SIGNATURE ROUTING ` % L El SENT TO VENDOR/CONTRACTOR DATE SENT: 1Z1Z% �N DATE REC'Dj;�� / T ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS LAW DEPARTMENT SIGNATORY (MAYOR OR DIRECTOR) CITY CLERK ASSIGNED AG# xSIGNED COPY RETURNED COMMENTS: INIVAL / DATE SIGNED % DATE SENT: 1Z- / zz14- CU', 11/9 CITY OF CITY HALL .,:�.. Federal Way Feder 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www. cityoffederalway. com AMENDMENT NO. 1 TO MAINTENANCE AGREEMENT FOR CARPET CLEANING This Amendment ( "Amendment No. 1 ") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and Whitman Global Carpet Care, a Washington corporation ( "Contractor "). The City and Contractor (together "Parties "), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Carpet Cleaning ( "Agreement ") dated effective January 25, 2013, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2016 ( "Amended Term "). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit "B -1 ", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 1/2010 ` CITY OF CITY HALL 33325 Fe d e ra I Way Feder 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityoirederaiway com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY By: Jim ell, M yor DATE: WHITMAN GLOBAL CARPET CARE Printed Name: DATE: Title: RZj�� -kL4-117: STATE OF WASHINGTON ) ATTEST: r l' ie • APPROVED AS TO FORM: �w Ak��;Z Ice o- City Attorney, Amy Jo Pearsall ) ss. COUNTY OF On this day personally appeared before me WKt a , to me known to be the of , that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of '�WSZ_,YY bQX- , 20 _q. tA � ,... y . �F �.� 1 Sao Ex pubocl o OF'W KS��`\. Notary's signature 1 Notary's printed name Notary Public in and for the State of Washington. My commission expires l k - Z2- 201a AMENDMENT - 2 - 1/2010 CITY OF � Federal Way EXHIBIT B -1 ADDITIONAL COMPENSATION CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityoffederatway com 1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to exceed Nineteen Thousand Three Hundred Sixty -Two and No /100 Dollars ($19,362.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Thirty Eight Thousand Seven Hundred Twenty -Four and No /100 Dollars ($38,724.00). AMENDMENT -3 - 1/2010 CERTIFICATE OF LIABILITY INSURANCE / DATE 10/16//2012014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER. VIC'S INSURANCE CENTER CONTACT NAME: Jann LaComb - PHONE 425- 486 -7744 Fax 425-487-9457 PO BOX 625 - C. No,Ext) - - -- SAfC Not __ - -- - -- ADDRESS., /� . co m WOODINVILLE WA 98072 ADDRESS j_- _._fir ._- - - - - -- ann vlcslnsurance INSURED WHITMAN & ASSOCIATES INC. GLOBAL CARPET CARE 18734 - 142ND AVE N.E. WOODINVILLE WA 98072 INSURER(S)AFFORDING COVERAGE NAIC # INSURERA: WEST AMERICAN INS CO 44393 INSURER B: OHIO SECURITY INS CO 24082 INSURERC: OHIO CASUALTY INS CO 24074 INSURER D: nna�coArcc rMOMICIPATC rdnMRCa. RFVIRION NUMBER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iNSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LTR POLICY NUMBER MM /DD/ (MMIDDfYYYYI LIMITS X COMMERCIAL GENERAL LIABILITY Email: Steve.ikerd @cityaffederalway.ccm EACH OCCURRENCE $ 1,000,000 -- - f 1 X — "DAMAGE Ti? RENTED -MADE — — -- CLAIMS L J OCCUR PREMISES- (Ea,ocourrence-L__ X -1 PrlmBry /NOn- Contributory MED EXP (Any one person) $ 15,000 -- — X Waiver of Transfer Y Y BKW56241852 10/30/2014 10/30/2015 PERSONAL &ADV INJURY $ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X jECT LOC PRODUCTS COMP /OP AGG $ 2,000,000 Fire Dama e $ 1,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED - SCHEDULED AUTOS BODILY INJURY (Per accident) $ — - NON OWNED X ! Y Y BAS56241852 10/30/2014 10130/2015 PROPERTY DAMAGE $ HIREDAUTOS AUTOS _(PeraccLdentZ __ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,000 _ _ EXCESS LIAB CLAIMS -MADE ___ ___ ______ - _._ Y Y US056241852 10/30/2014 10/30/2015 AGGREGATE $ 4,000,000 DIED X RETENTION $ 1 Q nQQ $ WORKERS COMPENSATION ORH- STATUTE AND EMPLOYERS' LIABILITY YIN __. _X ACCIDENT 1,000,0.0_0 A(MandaRlMEMBEREXCLUDED? ANY PROPRIETOR /PARTNER /EXECUTIVE NIA 10/30/2014 10/30/2015 E L EACH _$ - (Mandatory in NH) N BKW56241852 E.L. DISEASE - EA EMPLOYE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) IF REQUIRED BY WRITTEN AGREEMENT OR CONTRACT CITY OF FEDERAL WAY, ITS ELECTED OFFICIALS, OFFICERS, EMPLOYEES, AGENTS, REPRESENTATIVES, INSURERS, ATTORNEYS AND VOLUNTEERS ARE ADDITIONAL INSURED. CG8810 APPLIES PCOYIE PATC unr ncD PAdIP9:1 I ATInKI CITY OF FEDERAL WAY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 33325 8TH AVENUE SOUTH ACCORDANCE WITH THE POLICY PROVISIONS. FEDERAL WAY WA 98003 -6325 AUTHORIZED REPRESENTATIVE Email: Steve.ikerd @cityaffederalway.ccm CO 1988 -2014 AGUKD GURPUKA I IUN. All rights reservea. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Corporations: Registration Det Page 1 of 2 Contact Us I Connect: 91 a SEARCH Corporations and Charities Division Corporations Home Nonprofit Home Charities Home Awards Public Notices Contact Info Corporation Detail Neither the State of Washington nor any agency, officer, or employee of the State of Washington warrants the accuracy, reliability, or timeliness of any information in the Public Access System and shall not be liable for any losses caused by such reliance on the accuracy, reliability, or timeliness of such information. While every effort is made to ensure the accuracy of this information, portions may be incorrect or not current. Any person or entity who relies on information obtained from the System does so at his or her own risk. All documents filed with the Corporations Division are considered public record. WHITMAN & ASSOCIATES, INC. UBI Number 6ot4i6627 Category REG Profit /Nonprofit Profit Active /Inactive Active State Of Incorporation WA WA Filing Date 02/02/1993 Expiration Date 02/28/2013 Inactive Date Duration Perpetual Registered Agent Information Agent Name DAVID F WHITMAN Address X8734 NE 142ND AVE City WOODINVILLE State WA ZIP 98072 Special Address Information Address City State Zip Governing Persons Title Name Address President MILLER, LOTTIE EVERETT WA Vice President WHITMAN, JAN SNOHOMISH , WA Chairman WHITMAN, DAVID SNOHOMISH , WA Purchase Documents for this Corporation Return to Search List http: / /www.sos.wa.gov /corps /search _ detail.aspx ?ubi = 601416627 1/8/2013 Business Licensing Service:Li (ge Query Search Page 1 of 1 • Contact us • Forms • About us • Home • Start your business • Change or update your business information • How to renew your license Search Business Licenses License Information: Entity Name: WHITMAN & ASSOCIATES, INC. Business Name: WHITMAN GLOBAL CARPET CARE License Type: Washington State Business Entity Type: Profit Corporation UBI: 601416627 Business ID:001 Location ID:0001 Status: To check the status of this company, go to Secretary of State and Department of Revenue. Location Address: Mailing Address: 18374 142ND AVE NE 18374 142ND AVE NE WOODINVILLE, WA, 98072 WOODINVILLE, WA, 98072 Status Expires First Issued Licenses Held at this location Shoreline General Business Active 02/28/2013 05/04/2010 Registered Trade Names: WHITMAN GLOBAL CARPET CARE Active N/A 05/11/1999 Governing People: DAVID WHITMAN JAN WHITMAN LOTTIE MILLER Information Current as of 01/08/2013 5:41AM Pacific Time I ,NekY ,$eaCClla ) This site is limited to searching for business licenses issued through the Washington State Business Licensing Service. • Contact us • Forms • About us • Privacy ©2011 Washington State Department of Revenue and its licensors. All rights reserved. http:// bls. dor. wa. gov/ LicenseSearch /lgsLicenseDetail.aspx ?Ref1D= 573191 1/8/2013 RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: T C`,� J 2. ORIGINATING STAFF PERSON: �:�'� I� EXT: � I 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): 0 CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT AINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT o HUMAN SERVICES � CDBG ❑ REAL ESTATE DOCUMENT O SECURITY DOCUMENT (E.c. aorro x�LaTED nocuMExrs� 0 ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL � OTHER 5. PROJECT NAME: 6. NAME OF CONTRACTOR: ADDRESS: _1�13�_ E-MAIL: Wh�� SIGNATURE NAME: Wh►tw�r�.cow� TELEPHONE 1.,25 �{ ^- %Z FAX: TITLE C E (� EXHIBITS AND ATTACHMENTS: �SCOPE, WORK OR SERVICES �I COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS PROOF OF AUTHORITY TO S1GN � REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: 1� � Gt91M�I�1 U"h� COMPLETION DATE: � Z' 3 �' 2d � 9. TOTAL COMPENSATION $,/��Z• � v (INCLUDE EXPENSES AND SALES TAX, IF ANY� (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED � YES .8'�O IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: Jr' O'rj •� IOO • 33l •��$'3�' �'I' �� 10. DO�UMENT/CONTRACT REVIEW �ROJECT MANAGER -� DIRECTOR ❑ RISK MANAGEMENT (1F wPPLic.�st,E) �LAW I 1. COUNCILAPPROVAL (IF APPLICABLE) INITIAL / DATE REVIEWED `r'^' l2•8'13 i �� 3 • ►D• 1 ?�c�,t.�. n _ �1 .��`-, COMMITTEE APPROVAL DATE: INITIAL / DATE APPROVED COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: t�� / I 3 DATE REC'D: !�a-Z/ 13 O ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ,�1 LAW DEPARTMENT � SIGNATORY ((�N OR DIRECTOR ❑ CITY CLERK �ASSIGNED AG# SIGNED COPY RETURNED INITIAL / DATE SIGNED , P I •z3 � i3 _� AG# '?�-�2 DATE SENT: �-Z��?� COMMENTS: U� l� n 1�-I ��r (r 'i�'� ` I��- �1�3� �� o�.� o0 1 z13��/,� ll/9 e ��l�l� � i� � � .�r� �� ;i �� ITY H}'�LL ��il.�� 33325 8th Avenue 5outh Federat Way. WA 98003-6325 (2v3} 835-7000 a�narv crtyaffederalwvay com MAINTENANCE AGREEMENT FOR CARPET CLEANING This Maintenance Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporarion ("City"), and Whitman Global Carpet Care, a Washington corporation ("Contractor"). The City and Contractor (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: WHITMAN GLOBAL CARPET CARE: David F. Whitman l 8734 142"d Avenue N.E. Woodinville, WA 98072 (253) 835-6911 (telephone) Whitman@gowhitman.com The Parties agree as follows: CITY OF FEDERAL WAY: Steve Ikerd 33325 8�' Ave. S. Federal Way, WA 98003-6325 (253) 835-6911 (telephone) (253) 835-6969 (facsimile) Steve.ikerd@cityoffederalway.com 1. TERM. The term of this Agreement shall commence upon the effective date of ttvs Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than December 31, 2014 ("Term"). This Agreement may be extended for additionaI periods of time upon the mutual written agreement of the City and the Contractor. 2. WORK. 2.1 Work. The Contractor shall provide goods, materials or services and othervvise perform the work more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Work"), performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 2.2 Warranties. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Work and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. The Contractor warrants it will provide services in a manner consistent with the accepted practices for other similar services within the Puget Sound region in effect at the time those services are performed. The Contractor wamants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within one (1) year after the City's final acceptance of the Work. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A RCW. In the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts will not be acceptabie. When defects aze conected, the warranty for that portion of the work shall extend for one (1) year from the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Contractor does not accompIish the corrections within a reasonable time as deterinined by the City, the City may compiete the eorrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. 2.3 Time, Documentation, and Inspection. Work shall begin immediately upon the effective date of this Agreement. Work shall be subject, at all times, to observation and inspection by and with approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the MAINTENANCE AGREEMENT - 1 - 4/2011 . � • • ir �� . r ,. �` .r �w GITY HALL �� 33325 8th Avenue Srsuth Federa! 1tVay. WA 98003-6325 (253) $3a-7000 wca�►v c�t y�ftederahvay. rom Work in accordance with this Contract, notwithstanding the City's knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. 2.4 Clean Un. At any time ordered by the City and immediately after completion of the Work, the Contractor shall, at its own expense, clean up and remove all refuse and unused materials of any kind resulting from the Work. In the event the Contractor fails to perform the necessary clean up, the City may, but in no event is it obligated to, perform the necessary clean up and the costs thereof shall be immediatety paid by the Contractor to the City and/or the City may deduct its costs from any remaining payments due to the Contractor. 3. TERMINATION. Either party may ternunate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 and may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit "B", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B", the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 Method of Pavment. On a montlily basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Work have been performed, the name of the personnel perfornung such Work, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Work. Payment shall be made on a monthly basis by the City only after the Work have been performed and within thirty (30) days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Work do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the reyuirements of the Agreement. 43 Defective or Unauthorized Work. If any goods, materials, or services provided under this Agreement are either defective, unauthorized, or otherwise do not meet the requirements of this Agreement, the Contractor will coriect or modify the work to comply with the Agreement and the City reserves the right to withhold payment from the Contractor until the goods, materials, or services are acceptable to the City. If Contractor is unable, for any reason, to complete anypart ofthis Agreement, the City may obtain the goods, materials or services from other sources, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Contractor. 4.4 Non-A�propriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision appiies. 4.5 Final Payment: Waiver of Claims. Contractor's acceptance of final payment shall constitute a waiver of any and all claims, except those previously and properly made and identified by Contractor as unsettled at the time request for final payment is made. MAINTENANCE AGREEMENT - 2 - 4/Z011 . � � � rr� ar 5. INDEMNIFICATION. CITY f-i,qLL 33325 8th Avenue South Federal Way, V1tA 98003-6325 (253} 835-70Q0 t�v►accrfXoftederattvay com 5.1 Contractor Indemnification. The Contractor agrees to release indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in conriection with this Agreement or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction detemune that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub-contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attomeys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specificaTly and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub- contractors harniless from any and alI claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or orrussions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or ternunation. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to sueh expiration or ternunation as follows: 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodiIy injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $1,000,000 general aggregate. b. Warkers' compensation and employer's Iiability insurance in amounts suffieient pursuant to the laws of the State of Washington; c. Automobile }iability insurance covering all owned, non-owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injvry, including personal injury or death, and property damage. 6.2. No Limii of Liabilitv. Contractor's maintenance of insurance as required by the agreement sha11 not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shaIl be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. MAINTENANCE AGREEMENT - 3 - 4/2011 . ��IMIIIIN� .�r. � ' ��rw ,i r �I CITY HR�L �� 33325 8th Avenus South Federal V\tay. WA 980Q3-6325 (253j 835-7CH}(3 ts�vtv r�tysDffederahvay corrr 63. Additional Insured. Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be rec}uired to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or ternunation of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate ternunation. The Contractor will fully cooperate with the City in identifying and assembling records in case of any public disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while perfornvng the Work shall belong to the City upon delivery. The Contractor shall delivery all needed or contracted for work project upon demand. All records submitted by the City to the Contractor will be safeguarded by the Contractor. Contractor shall make such data, documents, and files available to the City upon the City's request. At the expiration or ternunation of this Agreement, aIl originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shali be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR / EMPLOYEE CONDITIONS. 10.1 Independence. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security, income, or other tax which may arise as an incident of employment, except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deem� to convert this Agreement to an employment contracf. If the Contractor is a sole proprietorship ar if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 10.2 Safetv. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors at the work site and in the performance of the contract work and shall utilize all protection necessary for that purpose. Contractor shall comply with all applicable provisions of federal, state and municipal safety and health laws and codes, inciuding without limitation, all OSHA/WISHA requirements, Safety and Health Standards for Construction Work (Chapter 296-155 WAC), General Safety and Health Standards (Chapter 296-24 WAC), and General Occupational Health Standards (Chapter 296-62 WAC). Contractor shall erect and properly maintain, at all times, all necessary guards, barricades, signals and other safeguards at all unsafe places at or near the site for the grotection of its employees and the public, safe passageways at all road crossings, crosswalks, street intersections, post danger signs warning against lrnown or unusual hazards and do all other things necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water, sewer, gas, steam or other pipes or conduits, and all hydrants and all ather property that is likely to become displaced or damaged by MAINTENANCE AGREEMENT - 4- 4/20l 1 . a� �t ar z�. s ,r ar cirr y��.� 33325 8th Avenue South Fed2�"!c 11N�j/, V�A 980Ci3-632rJ i,253} 835-7E}0� �wvvtv crtksnfletieralavay cayn the performance of the Work. The Contractor shall, at its own expense, secure and maintain a safe storage place for its materials and equipment and is solely responsible for the same 10.3 Risk of Work. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. Even though Contractor is an independent contractor, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion 10.4 Prevailing Wages. 10.4.1 Wages of Employees. This Agreement is subject to the minimum wage requirements of Chapter 39.12 of the Revised Code of Washington, as now existing or hereafter amended or supplemented. In the payment of hourly wages and fringe benefits to be paid to any of Contractor's Iaborers, workers and/or mechanics, Contractor shall not pay less than the "prevailing rate of wage" for an hour's work in the same trade or occupation in the Iocality wiihin the State of Washington where such labor is performed, as determined by the Industrial Statistician of the Department of Labor and Industries of the State of Washington, which current "prevailing rates of wage" are attached hereto as Exhibit "D" and incorporated herein by this reference. Prevailing wages paid pursuant to this Agreement shall be the prevailing wage rates that are in effect on the date when the bids, proposals, or quotes were required to be submitted to the City. 10.4.2 Ag;reements Exceeding One Year. Pursuant to WAC 296-127-023, or hereafter amended, the City agrees to pay any increase in the current prevailing wages if and when this Contract is extended provided that the term of the Contract exceeds one year. The City further agrees to pay the current prevailing wages at the time of additional yearly extensions, and the Contractor agees to pay its employees the increased prevailing wage. 10.43 Exemptions to Prevailing Wage. The prevailing wage requirements of Chapter 39.I2 RCW, and as required in this Agreement do not apply to: Sole owners and their spouses; any partner who owns at least 30% of a partnership; the President, Vice President and Treasurer of a corporation if each one owns at least 30% of the corporation. 10.4.4 Reporting Requirements. Contractor shall comply with all reporting rec}uirements of the Department of Labor and Industries of the State of Washington. Upon the execution of this Agreement, Contractor shall complete and file a Statement of Intent to Pay Prevailing Wages with the Department of Labor and Industries. Upon completion of the Work, Contractor shall complete and file an Affidavit of Wages Paid with the Department of Labor and Industries. Contractor shall deliver copies of both the Statement of Intent to Pay Prevailing Wages and the Affidavit of Wages Paid, certified by the Department of Labor and Industries, to the City. 10.4.5 Disputes. In the event any dispute arises as to what are the prevailing rates of wages for work of a similar nature and such dispute cannot be resolved by the City and the Contractor, the matter shall be referred for arbitration to the Director of the Department of Labor and Industries of the State of Washington and the decision therein shall be final and conclusive and binding on all parties involved in the dispute. 1 l. CONFLICT OF IlVTEREST. It is recognized that Contractor may or will be perfomung professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Cantractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. 12. EOUAL OPPORTUNITY EMPLOYER. In alt services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its subcontractors of MAINTENANCE AGREEMENT - 5 - 4l2011 . ' � �r � r �r � ` � ' �r ' GtTY HALL �Y iI �� 33325 8th Avenue Sauth Federat Way, W�, 98003-6325 (253} 835-70flfl www crty�ftederahvay corn any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, nationai origin, maritai status, or the presence of any disability, including sensory, mental or physical handicaps, unIess based upon a bona fide occupational qualification in relationship to hiring and employment. This reyuirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. l 3.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the ParEies. 13.2 Assi�unent and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non- assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, tocal, and city laws including, without Iimitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. l 3.4 Enforcement. Time is of the essence of this Agreement and each and ail of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contracto�'s performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mait shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the teims of this Agreement are not intended to be exclusive, but shall be cumulative with al} other remedies available to the City at law, in equity orby statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exexcise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unahle to settle any dispute, difference or claim arising from this Agreement, the exc3usive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, MAINTENANCE AGREEMENT - 6 - 4/2011 . Illll�li � : � �„ � w ' crrr y�� 33325 8th Avenue South Federat Way, WA 98003-6325 �i253} 835-7{li?Ci wfvw cityafleder�froata� conr unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages ofthis Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] MAINTENANCE AGREEMENT - 7 - 4/2011 . �II�IIAM r '. � "` "` .r .r • CITY F-3ALL �� 33325 8th Avenue South Federal Way. WA 980D3-6325 (253} 835-70t)fl svwev cityUffeder�lw�y cnrJa IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY ATTEST: �� /i� � By: � Cary M. Roe, .E., Director, Parks, Public City Clerk, Carol McNei y, CMC Works & Emergency Management DATE: � �s �� WHITMAN GLOBAL CARPET CARE _ __ _ _ _ By. �� _... � r Printed Name: �u r/ �� F Cf%n ��1?�� Gt� , Title: �. f� DATE: � � / � � 3 APPROVED AS TO FORM: �- City Att y, Patricia A Richardson STATE OF WASHiNGTON ) ) ss. COUNTY OF On this day personally appeared b fore me � U�iZ�� to me known to be the C�. C� of L.,. that executed the foregoing instrument, and acknowledged the said instntment to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seaI of said coiporation. GNEN my hand and official seal this � day of � , ZO/� Notary s signatezre _ � Notary's printed n�me - Q plt�t �2_ . Nuta�-� Public in and for the State of Washington. ' " 1�y carnmission expires �30' / MAINTENANCE AGREEMENT - 8 - 4/2011 ��ITY t>f �� i�A � CtTY HALL �� 33325 8th Avenue South Federat Way. WA 98Q03-6325 (253� 835-70{}4 www crtyc�ffeder•ahvay corr� EXHIBIT "A" SERVICES A. Type carpet cleaning: • A low moisture method of cleaning, no encapsulation, with a dry time of forty five (45) minutes to one and half (1 'h) hours maximum will be considered in the selection criteria of the f nal bid award. Carpet sections must be clean, dry and ready for use no later than 6:30 AM if it falls on a regular business day. Exceptions will be in the 24-7 Police area and with prior approval from the Contract Administrator or designee. • No wet type extraction system methods with more than an hour and one half (1 %) average dry time will be allowed. The cleaning process shall not create a condition in which the entire profile of the carpet becomes wet and the subfloor must remain dry. B. Acceptable method of carpet cleaning: • Carpet areas to be cleaned; will first be fully vacuumed with a heavy duty commercial power pile lifting machine to get loose and ernbedded foreign objects out while the carpet is dry. • A combination of a tow moisture method and an appropriate cleaning agent for each type of carpet and conditions may be applied to aid in the cleaning of each type carpet. • Any carpet area cteaned shall be dry to touch no longer than an hour and one half (1 %) average after completion of the section which was cleaned. C. Spot Cleaning: • Emergency spotting service shall be available 24/7 with a response time of no more than two hours. • Spot cleaning service shali include; experienced and trained staff who know how to select and use the appropriate cleaning solution on a specific fabric and for a specific stain. • Spots to be dry to touch within forty five (45) minutes of cleaning with no adverse effects, such as; lightening of the fabric of the cleaned spot in relation to the surrounding carpet after fully dry. D. Chair Cleaning: • Chair to be thoroughly clean on all portions of the fabric including the seat and back. • Fabric to be dry within one and half (1 'h) hours. II. SPECIFICATIONS A. The Contractor will furnish ail labor, tools, specialized equipment, materiais, and disposal of waste materia} generated by the work, unless other arrangements have been made with the Contract Administrator or appointed designee. B. AIl fieldwork shall be performed under the supervision of a qualified employee. Laborers wiil be skilled working with equipment and cleaning products. MAINTENANCE AGREEMENT - 9 - 4/201 � . ,M►t � r► �,..a , ,rr �r � ;.>,.F : C1TY HALL 33325 8th Avenue South Federal Way. WA. 980Q3-6325 (253}835-70Q0 sv�vwv ciryvtfecie.r�fwzy corn C. The Contractor will ensure that employees eomply with all applicable City of Federal Way and Washington State regulations and practices with respect to work performed for the City of Federal Way. D. The Contractor's personnel will conduct themselves on site in a professional manner at all times. E. The Contract Administrator or appointed designee will inspect work performed by the Contractor. In the event of work performance deficiencies, the Contract Administrator will notify the Contractor. Notification may be verbal or written. The City may choose to: Require the Contractor to rectify the deficiency within 48 hours, or hold payment. F. Report any damage, or potential hazard, involving City property immediately to the City of Federal Way Parks Department, (253) 835-2700. After hours emergencies should be reported to the Police/Fire Communications Center - 911. G. Hazardous conditions shall be immediately remedied or secured to prevent further damage and/or protect public from injury. It is the Contractor's responsibility to provide close supervision of operations and management of the site. H. I. J. K. L. Incidents, altercations, or accident involving the public sha}I be reported to the Contract Administrator within 24 hours. The Contract Administrator, at his or her discretion, may require a written report from the Contractor describing the incident or accident. Contractor will coordinate with the Parks Department when all work is to be performed. All technicians and Supervisors must be in a Company identifiable uniform with ID badges and must be able to pass a background check. Managers and support personnel shall be available 24/7 All company vehicles must have signage identifying the Company. MAINTENANCE AGREEMENT - 10 - 4/2011 . ,�ll�►i .� � .. .. ,E,�.�Ip � .. � .. rr coTr ��,�.� �� 33325 8th Rvenue South Federat Way„ WA 980fJ3-6325 (253} 835-?�€?{1 svsvav cttyt�tfecierai�v�y� co,�r7 EXHIBIT "B" COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor a total amount not to exceed Nineteen Thousand Three Hundred Sixty Two and No/100 Dollars ($19,362.00), based on the rates shown below. 2. Method of Compensation: Rates not to exceed: 1 st & 2nd floor high use public areas shown in yellow on the attached bid floor plans, cleaned four (4) times per year in the months of January, April, July and October unless other arrangements are made with the Contract Administrator or designee. This high use public area is to be based on a$3,788.00 rate per year. 1 S` floor cubicies and offices area highlighted in blue shall be cleaned two (2) times per year in the months of April and October unless other arrangements are made with the Contract Administrator or designee. 1 S` floor cubicles and offices area to be based on a$1,889.00 rate per year. 2"a floor cubicles and offices area highlighted in purple shall be cleaned two (2) times per year in the months of January and July unless other arrangements are made with the Contract Administrator or designee. 2"d floor cubicles and offices area to be based on a$1,889.00 rate per year. Call back spot cleaning services is included in the base cleaning service agreement and shail have no additional charges. Chair cleaning shall be performed at $9.00 per chair ar�d to include all seats and back fabric sections. This rate is based upon cleaning a minimum of 10 chairs while on site cleaning carpets and a minimum of 20 chairs if a separate trip is required. Any additional services outside the base scope of services shall be invoiced at $85.00 per hour for certified biohazard cleanup and disposal. The regular hourly rate is at $42.50 per hour. MAINTENANCE AGREEMENT - 11 - 4/2011 1136 1136 ,'� 1138 - C B IT � 11361t .._Sta�� . ,i,� �, _ p - �� i� � � ; � 1141 �� V��om� � �'� R��st�o `. I � 1164 -�� 1152 1140 1140 I � �?7S "- I� - B A J `l � str om e � � —� ��. 1140 ��D"j '�� c ° ' !,L :,___._. y;k,,t_,,,�=-_ i �; 1140 1140 ��l� �_� � -E _p � K 115A4 1154 ? iiaa -B � p r, 1140 H --_— . ;. - � � � i..__._._._.. i i 1140 _'� 1:�-- �� 1135 "II 1136 ( 1134 -A � I i, �� l� .. �, � irs�l �� 1150 iss ��` �'� /� �� „50 � _ „sa a' II�C �� . _ � ?aa y �M t ig A!t rne/ _ y` Raom � Roo�m� 1 1140-J � 1142 ' i� '�ourtrdom , � ; ' J 3 , . ",; _ i ` 1143 � i /� / � City Hall First Floor Carpet Cleaning Contract Area December 12th, 2012 Carpet Cleaning Schedule F 7149 � k �� '� i �i'f is�!� tis �� , � �. _ �i � � 1159 �; �� . :. 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B a �I t =. � — 2019 � 2028 � (.„-A e ii t f t'3 _ 2028 2034 2074 � z��e�: �� Lak� �OOC�1 � 1080 lebos Meetir� Z°56 Room 2055 I 2055 _q _.___. , "�` �� 2055 Ij 2023! 2oz3�sce� _ B � -..-.-_. Cities Room __ - 2oz3 Nyber� '� -C 2022 2023 I �� ° - � � �I 2o2s 2028 I 2028 _� _p !' 2022 � 2026 _g � � 1 , .:: � � 2022 � ° -_ :: -A � � 2032 � �� _p 2030 2029 � C i . -r _ r� . � J mxtl ,4co vR ' CERTIFICATE OF LIABILITY INSURANCE o�ii�i2oi3 ' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTENO OR ALTER THE COVERAGE AFFOROED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: It the certiflcate holde� is an ADDITIONAL INSURED, the polley(ies) must be endorsed. If SUBROGATION IS WAIVED, subJect to the terms and condiUons of the poltcy, certain policlea may require an endorsement A statement on this cerUfleate does not confer Mghffi to the ce�tiflcate holder In Iteu ot such endorsement(s . Prtooucen \/IC':'S INSI IR�4N(':F (:FNTFR u°�G" T Jann LaCombe PO BOX 625 WOODINVILLE WA 98072 NORTHWEST �'�1RE0 WHITMAN & ASSOCIATES INC. GLOBAL CARPET CARE 18734 -142ND AVE N.E. WOODINVILLE WA 98072 41 COVERAGES CERTIFiCATE NUAABER: REVISION NUMBER: THIS IS TO CERTIFY 7}�AT TFIE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE PaLICY PERIOD INOICATED. NO'11MTHSTANDING ANY REQUIREtNENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH 7HIS CERTIFICATE AAAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES OESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCEO BY PAID CLA[MS. �� TYPE � INSIlRANCB POLICY N MBER MM Y E M L uMRB o�uew►�uae�un encHOCxurw� s 1,000,000 X COMAAERCIAL GENERAL L4481UTY I 5 CLAtM,S�MAOE Q OCCUR MEO EXP ons penan S 5�� A X Primar�Non-Contributory Y Y C21 121371 �or�or�o�z �or�orzo�s �R�w.a�� : �,�o,000 X Waiver of Transfer (3ENERALAOGREOATE s 2,000,000 (iEML A03REGATE LtM1T APPLIES PER Paooucrs • con�a�oa �c s 1��000 ��„ x ,,� Fire Dama e = 100,000 AuroroeuFUa�uTr � i „ 1,000,000 ANY AUTO �DILY IWURY lPa PMOn) : ALL OMMED SCHEDl1LED BpqLY INJURY (Per aoddanq S a`�� A�E� Y Y C21 121371 �or�orzo�a �or�a2o�s s X MRED AUTO$ X q�JTpg f UNBNELLA LIAB �( ��R EACH OCCURRENCE E 4 OOO OOO A x�� s c�►��s-�,►� Y Y C21 121371 10/30/2012 10/3W2013 n¢caEC�oae s a,000,000 oeo RE7ENT{ON S s WORKF.RS COMPENSATION TATU- X TH- AND FN{PLOYERS' LIABIUTY AANY PROPRIETORIPARTNERJEXECUTIVE Y� N E.L EACH ACCIDENT S ��.� OFFICERIMEMBEREIfCtUDE07 � N�A N C21 121371 ��a2��2 ��/��/��3 �Mys�nad,�torylnNN) E.L.DISEASE-EAEMPLOYE i �.�� OESCRI� �ERATIONS bolow E.L �ISEASE - POL�Y UMIT S � OOO OOO DESCRtP710N OF OPFRATONS / ��ATIONS l VENICLES (Atqeb ACOR0101, AddNlonel Ram�Au Sahsduie, N meie spau b roqulnd) IF REQUIRED BY WRITTEN AGREEMENT OR CONTRACT CITY OF FEDERAL WAY, ITS ELECTED OFFICIALS, OFFICERS, EMPLOYEES, AGENTS, REPRESENTATIVES, INSURERS, ATTORNEYS AND VOLUNTEERS ARE ADDITIONAL INSURED. CG8416 ATTACHED CITY OF FEDERAL WAY 33325 8TH AVENUE SOUTH FEDERAL WAY WA 98003-6325 Email: Steve.ikerd cLDciryoffederalway.com SNOULD ANY OF THE ABOVE DESCRIBED POWCIES BE CANCELLED �FORE THE EXPIRATION DATE THEREOF, 1�710E WILL BE DELIVERED IN ACCORDANCE WiTH THE POLICY PROVI810N8. AUTNOR¢ED REPRESENTATIVE <, i�� / i �� /�,/ � � 7988-2010 ACORD CORPORATION. All �ights resened. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Corporations: Registration Detail Corporations and Charities Division Corporations Home ', Nonprofit Home _. Contact Us � Connect: � ,::'rJ. � � Charities Home i Awards ! Public Notices Contact Info '• i _ _ . _ _ _ __ _. Page 1 of 2 SEARCH Corporation Detail Neither the State of Washington nor any agency, officer, or employee of the State of Washington warrants the accuracy, reliability, or timeliness of any information in the Public Access System and shall not be liable for any losses caused by such reliance on the accuracy, reliability, or timeliness of such information. While every effort is made to ensure the accuracy of this information, portions may be incorrect or not current. Any person or entity who relies on information obtained from the System does so at his or her own risk. All documents filed with the Corporations Division are considered public record. WHITMAN & ASSOCIATES, INC. UBI Number 6oi4i6627 Category REG Profit/Nonprofit Profit Active/Inactive Active State Of Incorporation WA WA Filing Date o2/o2/i993 Expiration Date o2/28/2oi3 Inactive Date Duration Perpetual Registered Agent Information Agent Name DAVID F WHTTMAN Address 18�734 NE i42ND AVE City WOODINVILLE State WA ZIP 980�2 Special Address Information Address City State Zip Governing Persons Title Name President MILLER , LOTTIE Vice President WHTI'MAN , JAN Chairman WHITMAN , DAVID Purchase Documents for this Corporation » « Return to Search List Address EVERETT , WA SNOHOMISH , WA SNOHOMISH , WA http://www.sos.wa. gov/corps/search_detail.aspx?ubi=601416627 1/8/2013 Business Licensing Service:License Query Search • Contact us • Forms • About us • Home • Start your business • Chanqe or u�date vour business information • How to renew vour license Search Business Licenses License Information: Entity Name: WHITMAN & ASSOCIATES, INC. BuSinesS Name: WHITMAN GLOBAL CARPET CARE License Type: Washington State Business Enti Tvoe: Profit Corporation UBI: 601416627 Business ID:001 Location ID:0001 Status: To check the status of this company, go to Secretarv of State and D�,partment of Revenue. lowtion Addross: 18374 142ND AVE NE WOODINVILLE, WA, 98072 Licenses Held at this location Shoreline General Business Registered Trade Names: WHITMAN GLOBAI CARPET CARE Governing People: DAVID WHITMAN ]AN WHITMAN LOTTIE MILLER Mailing Address: 18374 142ND AVE NE WOODINVILLE, WA, 98072 Status Active Active Expires 02/28/2013 N/A Inforrnation Current as of Ol/08/2013 5:41AM Pacific Time I� d This site is limited to searching for business licenses issued through the Washington State Busi�ess Licensing Service. • Contact us • Forms • About us • Privacv �02011� State Department of Revenue and its licensors. All rights reserved. http://bis.dor.wa.gov/LicenseSearch/1qsLicenseDetail.aspx?RefID=573191 Flrst Issued 05/04/2010 OS/11/1999 Page 1 of 1 1/8/2013