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PRHSPSC PKT 02-12-2013
City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee February 12, 2013 City Hall 5:30 p.m. Hylebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Action Council Topic Title/Description Presenter Page or Info Date A. Approval of Minutes: January 8, 2013 3 Action N/A B. Entering into an MOU with the Internet Crimes Against Children Wilson 5 Action Consent Task Force 2/19 C. Allocation of 2013 City Employee Donations and Carry-Forward of Bennett 25 Action Consent Unspent 2012 Human Services General Fund Dollars 2/19 D. Human Services Funding—Shared Application Bennett 31 Action Consent 2/19 E. Panther Lake Open Space Trail Project 30% Design Ikerd 43 Action Consent 2/19 F. EarthCorps 2 Year Contract Ikerd 47 Action Consent 2/19 5. PENDING ITEMS • Veterans Memorial • Banners • Festivals • Concept of Housing in South King County • Festival Days 6. NEXT MEETING: Tuesday, March 12, 2013 5:30pm- Hylebos Conference Room 7. ADJOURNMENT Committee Members City Staff Susan Honda,Chair Cary M. Roe,P.E.,Director of Parks,Public Works and Emergency Management Mary laenicke,Administrative Assistant II K:\PRHSPS Committee\2013\021213 prhsps ag.doc City of Federal Way City Council PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,January 8,2013 6:00 p.m. SUMMARY Committee Members in Attendance: Chair Honda,Deputy Mayor Ferrell Council members in Attendance: Council member Burbidge Staff Members in Attendance:Cary Roe,Director,Parks,Public Works&Emergency Management Amy Jo Pearsall,City Attorney,Jay Bennett,Community Services Manager,John Hutton,Recreation Supervisor,Cody Geddes,Arts&Special Events Coordinator,and Mary Jaenicke,Administrative Asst. H. Guest: Cat Mason,Chair Arts Commission,Robyn Richins,Vice Chair Human Services Commission,Kathryn Scanlon,Human Services Commission Chair Honda called the meeting to order at 6:00p.m. Public Comment: None Commission Comment:Cat Mason,Chair of the Arts Commission distributed a post event evaluation for the Tree Lighting Festival that was held at the Commons.She stated it went very well,although there were a few issues with the Commons. She also stated that the Commons would like to partner with the Arts Commission on an Arts Festival. Council member Burbidge and the Committee thanked the Arts Commission for their hard work on this and stated that it was a very nice event. APPROVAL OF SUMMARY Ms.Jaenicke reported to the Committee that she was informed that a name in the minutes was misspelled. It has been corrected. Chair Honda is the only committee member in attendance that attended the December neeting.She has read the minutes,and stated that they are accurate. Deputy Mayor Ferrell moved to approve the December meeting summary.Chair Honda seconded.Motion passed. BUSINESS ITEMS 2013-2014 Human Services Commission Work Plan Mr.Bennett provided the background information. The Commission has made recommendations to adopt a two year plan. There is a significant amount of work that will take place for the next two years. 2013 is a nonfunding year for the Commission. Some of the major action items for the Commission in 2013 are: Re✓iew the Human Services Grant Funding process,in partnership with the PRHSPS Committee and with support from staff review the existing City Council Human Services Funding Priorities and objectives. These were last reviewed in 1996.The commission will also go out and visit the agencies that are funded by the City. Council member Burbidge and the Committee thanked the Human Services Commission for all of their hard work.Deputy Ferrell moved to forward the 2013- 2014 Human Services Commission Work Plan to the January 15,2013 consent agenda for approval.Chair Honda seconded.Motion passed. 2013 Diversity Commission Work Plan Mr.Bennett reported that this is a revised work plan. The work plan was originally presented at the November PRHSPS Committee meeting. The question was raised on whether or not the Diversity Commission couldtake on a leadership role for the MLK Celebration and add the event to their work plan. The work plan was brought back to the Diversity Commission,and at their December 12,meeting they amended their work plan and added the event. Deputy Mayor Ferrell moved to forward the 2013 Diversity Commission Work Plan to the January 15,2013 consent agenda for approval Chair Honda seconded. Chair Honda asked if the commission had decided on a meeting schedule. Mr.Bennett answered that at this time it is still quarterly. Special meetings may be scheduled as needed.Deputy Mayor Ferrell asked if this was enough.Mr. Bennett stated that as they move forwardthey may decide to go back to monthly meetings.Motion passed. 2013 Arts Commission Work Plan Mr.Hutton provided the background information. Each year the Arts Commission develops a work plan for the upcoming year. The work plan outlines the projects,programs and funding forthe year. Deputy Mayor Ferrell moved to forward the 2013 Arts Commission Work Plan to the January 15,2013 full City Council consent 3 K:\PRHSPS Committee\2013\010813 Min.doc PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,January 8,2013 Summary Page 2 agenda for approval. Chair Honda seconded. Chair Honda stated that the 2%for the Art and the on-going maintenance:program is a project that really needs to be done. It is on the work plan every year. Some of the art work that is in the parks is fading. She believes that the Parks Commission should be involved in this also. Council member Burbidge stated that there is a document that was developed by a previous Arts Commission that outlines Visual Arts Collection and Management policies,which should help the process. Motion passed. 2013 Arts Commission Contract for Services Mr.Hutton provided the background information. The Contract for Services Program funds local Arts organizations that provide cultural programs in the community. The organizations are required to complete an application,and those applications are reviewed by the Arts Commission. The Arts Commissbn also interviews each organization and then they develop funding recommendations. The budget for the program is$37,900.00. Chair Honda stated that she was at the Arts Commission retreat where the funding recommendations were discussed.She wants the Historical Society and the Youth Orchestra Symphony to receive more funding than they dicj and is recommending to forward this item to full council without a recommendation from the committee.Deputy Mayor Ferrell moved to forward the 2013 Arts Commission Contract for Services funding recommendation to the January 15,2013 Full City Council Business Agenda without a recommendation. Chair Honda seconded.Motion passed. NEXT MEETING February 12,2013 @ 5:30pm ADJOURNMENT Meeting adjourned at 6:23p.m. 4 COUNCIL MEETING DATE: February 19,2013 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ENTERING INTO AN MOU WITH THE INTERNET CRIMES AGAINST CHILDREN TASK FORCE. POLICY QUESTION: Should the Federal Way Police enter into an MOU with the Internet Crimes Against Children Task Force based out of the Seattle Police Department. COMMITTEE:Parks, Recreation, Human Services and Public Safety MEETING DATE: Feb 12,2013 Council Committee-(PRHS&PS) CATEGORY: El Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Steve Arbuthnot,Commander DEPT: Police Attachments: 1. PRHS&PS Staff Memo Options Considered: 1. Accept the recommendation to enter into an MOU with the Internet Crimes Against Children Task Force. 2. Reject the recommendation to enter into an MOU with the Internet Crimes Against Children Task Force_ STAFF RECOMMENDATION: Staff recommends Option#1 CITY MANAGER APPROVAL: DIRECTOR APPROVAL: AIhi /-44 3 .e mmittee Council Committee Council COMMITTEE RECOMMENDATION: "I MOVE TO FORWARD THE RECOMMENDATION FOR THE CITY OF FEDERAL WAY TO ENTER INTO AN MOU WITH THE INTERNET CRIMES AGAINST CHILDREN TASK FORCE. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval to enter into an MOU with the Internet Crimes Against Children Task Force and authorize Police Chief Brian Wilson to sign the MOU " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—02/27/12 RESOLUTION# 5 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: February 12, 2013 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police SUBJECT: Request to enter into an MOU between the Federal Way Police Department and the Internet Crimes Against Children Task Force. Background The Internet Crimes Against Children Task Force(ICAC) is federally funded through a grant from the Office of Juvenile Justice and Delinquency Prevention. Seattle PD is the host agency that runs ICAC. As an affiliate member Federal Way agrees to abide by the operational and investigative standards set forth for ICAC investigations. The Federal Way Police Department meets the standards and is in compliance with minimum requirements necessary to be a member. Membership in the ICAC Task Force will result in Federal Way investigative personnel having access to ICAC training at no cost. This specialized internet training will be valuable in investigating other internet based crimes, including human trafficking. Additionally, membership establishes a relationship which will allow the Federal Way Police to quickly move significant investigations to a federal level and gain assistance from the ICAC Task Force. The Federal Way Police Department currently investigates these crimes that occur within our jurisdiction. Becoming an affiliate member of the ICAC Task Force does not require the commitment of personnel and would not increase our current caseloads. The recommendation is for the approval of the Federal Way Police Department to enter into an MOU with the ICAC Task Force to enhance our capability in investigating internet crimes against children. 1 6 City of Federal Way CITY OF ^..m/ Police Department Federal Way Memo To: Chief Brian Wilson, via Chain of Command From: Commander Steve Arbuthnot Date: 01/16/13 Subject: Internet Crimes Against Children Task Force This memo is to request review of this program and to recommend that the Federal Way Police Department become an Affiliate partner with the Task Force. The Internet Crimes Against Children Task Force (ICAC) is Federally funded through a grant from Office of Juvenile Justice and Delinquency Prevention. Seattle PD is the host agency that runs ICAC. As an affiliate member Federal Way agrees to abide by the operational and investigative standards set forth for ICAC investigations. I have reviewed these standards and Federal Way is in compliance with minimum requirements necessary to be a member. Membership will result in access for Federal Way investigative personnel to ICAC training. It will require Federal Way to investigate ICAC crimes in our jurisdiction and assistance to other jurisdictions when possible or necessary. Membership also opens the avenue to quickly move significant investigations to a federal level and gain assistance. Please review the attached documents and let me know if you need anything else from me. i WASHINGTON STATE INTERNET CRIMES AGAINST CHILDREN TASK FORCE INTERAGENCY AGREEMENT Executed by The SEATTLE POLICE DEPARTMENT (SPD), a department of the City of Seattle,hereinafter referred to as "SPD", Department Authorization Representative:Captain Greg Ayco PO Box 34986 Seattle WA 98124-4986 and The FEDERAL WAY POLICE DEPARTMENT, a department of the City of Federal Way,hereinafter referred to as "FWPD", Department Authorized Representative: 33325 8TH Avenue South P.O. Box 9718 Federal Way,WA 98063-9718 In Witness Whereof, the parties have executed this Agreement by having their representatives affix their signatures below. FEDERAL WAY POLICE DEPARTMENT SEATTLE POLICE DEPARTMENT Brian Wilson,Chief of Police John Diaz,Chief of Police Date: Date: 8 WHEREAS,SPD is the recipient of a Federal grant through the Office of Juvenile Justice and Delinquency Prevention(OJJDP) to assist in the investigation and prosecution of Internet crimes against children;and WHEREAS,SPD has been selected by OJJDP to oversee the multi-jurisdictional Washington State Internet Crimes Against Children Task Force intended to combat crimes related to the sexual exploitation and victimization of children through the Internet,online communication systems,and other computer technology;and WHEREAS,SPD will assist police agencies in Washington State to increase their computer forensic capabilities and receive appropriate training to investigate Internet related cases. NOW THEREFORE, the parties hereto agree as follows: This Interagency Agreement contains three (3)Articles. ARTICLE I. TERM OF AGREEMENT The term of this Interagency Agreement shall be in effect until terminated pursuant to the provisions hereof. ARTICLE II: OPERATIONAL STANDARDS Federal Way Police Department agrees to participate on the Northwest Regional Internet Crimes Against Children Task Force that is overseen by SPD. Federal Way Police Department agrees to adhere to the ICAC Task Force Program Operational and Investigative Standards,attached to and made part of this Agreement,as Attachment A. The undersigned law enforcement agencies agree to investigate ICAC cases within their jurisdiction,and assist other jurisdictions to investigate these cases. Federal Way Police Department agrees to utilize applicable state and Federal laws to prosecute criminal,civil,and forfeiture actions against identified violators,as appropriate. Federal Way Police Department shall maintain accurate records pertaining to prevention,education and enforcement activities,to be collected and forwarded not less than monthly to Captain Greg Ayco,Seattle Police Department, PO Box 34986,Seattle,WA 98124-4986, for statistical reporting purposes (form provided.) ARTICLE III. AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement,by mutual agreement. 9 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE a -_ g A, 70:0,t; 4f4 avett‘v Internet Crimes Against Children Program OPERATIONAL AND INVESTIGATIVE STANDARDS ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 1 of 14 10 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE Definitions As used herein,the following definitions shall apply: "OJJDP"is the Office of Juvenile Justice and Delinquency Prevention. "NCMEC"is the National Center for Missing and Exploited Children. "CEOS"is the Child Exploitation and Obscenity Section of the Criminal Division of the Department of Justice. "Commander"is the individual designated as the leader of the state or regional ICAC Task Force "Supervisor"is any manager responsible for supervising personnel involved in ICAC related cases. "ICAC"is the Internet Crimes Against Children program composed of Task Forces and Affiliates. "TASK FORCE"is defined as an ICAC law enforcement agency designated by OJJDP to act as the State and/or Regional Task Force. "AFFILIATE"is defmed as a law enforcement agency that is working in partnership with a Task Force and has agreed in writing to adhere to ICAC Operational and Investigative Standards. "PARTNER"is defined as an agency assisting a Task Force absent a written agreement. "NATIONAL INITIATIVE"is defined as any investigative proposal that relies on the cooperation and resources of all Task Forces or mandates action by OJJDP. "Unlawful images,contraband images, images depicting the sexual exploitation of minors"Any visual depiction of child sexual exploitation as defined by federal and/or state statute. "CVIP"is the Child Victim Identification Program operated by the National Center for Missing&Exploited Children. "CYBERTIPLINE"is a reporting mechanism for cases of online child sexual exploitation and enticement operated by the National Center for Missing&Exploited Children. For the purposes of this program,crime is defmed as any offense that involves the exploitation of children facilitated by technology. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 2 of 14 11 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE Investigative interest is established when there is reasonable suspicion that a screen name or other potentially identifiable entity has committed a crime or that entity is engaged in a sequence of activities that is likely to result in the commission of a crime. A proactive investigation is designed to identify, investigate and prosecute offenders that may or may not involve a specific target,and requires online interaction and a significant degree of pre-operative planning. A reactive investigation involves the investigation of a complaint of a crime. Reasonable suspicion is established when sufficient facts exist to lead a law enforcement officer to believe that an individual or organization is involved in a definable criminal activity. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 3 of 14 12 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE 1. Oversight 1.1 Each ICAC agency shall have supervisory systems and procedures that shall provide for observation,documentation, and periodic review of ICAC activity. Such system should comply with the principles of quality case management and ensure that ICAC activities comply with both agency and ICAC Operational and Investigative Standards (hereto forth,"the Standards"). 1.2 Task Forces shall submit all proposed national initiatives to OJJDP prior to project initiation. 1.3 OJJDP may suggest amendments to the original proposal following consultation with the presenting Task Force and other federal,state,and local entities. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 4 of 14 13 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE 2. Selection and Retention of ICAC Task Force Personnel 2.1 Supervisors should evaluate prospective ICAC candidates for work history that indicates prior investigative experience,court testimony skills,ability to handle sensitive information prudently,and a genuine interest in the protection of children,and an understanding of the harmful effects of unlawful images. 2.2 Given the graphic nature of evidence routinely encountered in ICAC related investigations,the mental health of all personnel involved in such cases is a concern. ICAC supervisors are encouraged to make reasonable efforts to inform assigned personnel about departmental employee assistance program policies,procedures,and services available to them. 2.3 ICAC supervisors and/or his/her designee should work to ensure the long term well- being of any individuals involved with ICAC related child sexual exploitation investigations. The following recommendations are encouraged: • Workspace considerations - The physical location in an office should be conducive to feeling comfortable while at work. • Preparation for new employees - Develop an interview process in that the potential candidate is educated about the true nature of the crime. • Work flexibility- Allowing investigators and others who are exposed to unlawful images, contraband images, images depicting the sexual exploitation of minors to have flexibility(e.g. frequent breaks,having an open-door policy, etc.) • Educating colleagues - Colleagues should be aware that viewing of child sexual abuse images should be treated as serious,restricted and stressful. • Work with Mental Health Providers (MHP) — In compliance with local agency guidelines work with MHP to make recommendations for care of unit staff and provide education/training regarding self-care and stress management,etc. • Best Practices-ICAC Commanders and supervisors are encouraged to share or seek out any daily office practices used by them or other ICAC Task Forces that can promote mental health and wellbeing. • Training—Encourage attendance at trainings that discuss the specific stressors associated with exposure to images or videos depicting child sexual abuse. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 5 of 14 14 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE 3. Training 3.1 All professional and administrative personnel assigned responsibilities associated with ICAC operations shall be required to read and comply with the Standards. Additionally,all training program curriculum supported by ICAC resources shall be consistent with the Standards,and approved by OJJDP or, in instances of local training, the Commander. 3.2 Commanders are responsible for ensuring that the individuals nominated for ICAC sponsored training are employed by agencies that have agreed in writing to adhere to the Standards and that any prerequisite requirements for the training session have been met. 3.3 ICAC task forces may develop and deliver regional training. The training shall comply with the Standards. Any subsequent support required as a result of the regional training shall be the responsibility of the task force providing the training. • ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 6 of 14 15 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE 4. Case Management 4.1 Case Predication and Prioritization Factors 4.1.1 Cases may be initiated by referrals from the CyberTipline, Internet service providers,or other law enforcement agencies,and by information gathered through subject interviews,documented public sources,direct observations of suspicious behavior,public complaints,or by any other source acceptable under agency policies. 4.1.2 Supervisors are responsible for determining investigative priorities and selecting cases for investigation. Assuming the information is deemed credible, that determination should begin with an assessment of victim risk and should also consider other factors such as jurisdiction and known offender behavioral characteristics. The following factors should be considered: • • A child is believed to be at immediate risk of victimization • A child is vulnerable to victimization by a known offender • A known suspect is aggressively soliciting a child(ren) • Manufacturers,distributors or possessors of images that appear to be home photography with domiciled children • Aggressive,high-volume unlawful images,contraband images, images depicting the sexual exploitation of minors, manufacturers or distributors who either are commercial distributors,repeat offenders,or specialize in sadistic images • Manufacturers,distributors and solicitors involved in high-volume trafficking or belong to an organized group sharing unlawful images,contraband images, images depicting the sexual exploitation of minors ring that operates as a criminal conspiracy. • Distributors,solicitors and possessors of unlawful images,contraband images, images depicting the sexual exploitation of minors • Any other form of technology facilitated child sexual victimization ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 7 of 14 16 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE 4.2 Record Keeping 4.2.1 ICAC agencies shall be subject to existing agency incident reporting procedures and case supervision systems. At a minimum,a unique identifier shall be assigned to each ICAC case. 4.2.2 All affiliated agencies will report their activity to the respective Task Force Commander by the 10th of each month using the ICAC Monthly Performance Measures Report. 4.2.3 Task Forces will compile and submit their monthly performance measures report to the OJJDP designated location before the end of the following calendar month.This monthly report does not replace the semi-annual progress report required by the Office of Justice Program's Financial Guide. 4.2.4 ICAC Case Tracker—Task Forces will compile and submit information on all cases referred for local, state,or federal prosecution. Information is required for all cases referred by the grant receiving agency,as well as all affiliates that received more than $20,000 a year,or any affiliate the Commander selects to include. The report is on-going and begins with the prosecutorial agency the case is referred to and continues through the final disposition of the case. This on-going quarterly report will be due within 30 days of the end of the quarter and does not replace either the semi-annual progress report required by the Office of Justice Program's Financial Guide,nor does it replace the Monthly Performance Measures Report(see 4.2.3 above). 4.3 Undercover Investigations 4.3.1 Carefully managed undercover operations conducted by well-trained officers are among the most effective techniques available to law enforcement for addressing ICAC offenses. 4.3.2 Supervisors are responsible for ensuring that ICAC investigators receive a copy of the Standards. 4.3.3 ICAC investigations shall be conducted in a manner consistent with the principles of law and due process. 4.3.4 The following minimum standards apply to ICAC investigations: a.Only sworn,personnel shall conduct ICAC investigations in an undercover capacity. Private citizens shall not be asked to seek out investigative targets,nor shall they be authorized to act as police agents in an online undercover capacity. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 8 of 14 17 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE b.ICAC personnel shall not electronically upload,transmit,or forward any contraband.This does not prohibit the transfer of evidence between law enforcement officials as provided by section 4.4.4 of these Standards. c.Other than images or videos of individuals,age 18 or over, which have provided their informed written consent,and at the time consent was given were employed by a criminal justice agency,no actual human images or videos shall be utilized in an investigation. Employee is defined as a sworn,or compensated individual,or any individual working under the direction and control of a law enforcement agency. d.Absent prosecutorial input to the contrary,during online dialogue,undercover officers should allow the investigative target to set the tone,pace,and subject matter of the online conversation. Image transfer shall be initiated by the target. e. Undercover online activity shall be recorded and documented. Any departures from this policy due to unusual circumstances shall be documented in the relevant case file and reviewed by an ICAC supervisor. 4.4 Evidence Procedures 4.4.1 The storage,security,and destruction of investigative information shall be consistent with agency policy.Access to files should be restricted to authorized personnel. 4.4.2 The examination of computers and digital media shall be consistent with agency policy and procedure. 4.4.3 Unlawful images or images depicting the sexual exploitation of minors are considered contraband,and should be maintained pursuant to each agency's policies regarding such. It is recommended that absent a court order specifically ordering otherwise,evidence containing unlawful images,contraband images, images depicting the sexual exploitation of minors shall not be released to any defendant or representative thereof. 4.4.4 The transfer of evidence containing unlawful images,contraband images,and images depicting the sexual exploitation of minors among law enforcement shall be done in a secure manner.Methods of transfer may include hand-delivery,electronic transmission of digitally protected files,delivery via a service that tracks the shipment,or other methods consistent with agency policy and practices. 43 Workspace and Equipment 4.5.1 ICAC equipment will be reserved for the exclusive use of agency and/or designated ICAC personnel. When possible,undercover equipment and online accounts shall be ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 9 of 14 18 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE purchased covertly. No personally owned equipment shall be used in ICAC investigations and all software shall be properly acquired and licensed. 4.5.2 ICAC personnel shall not use ICAC computers,software,or online accounts for personal use. 4.5.3 Absent exigent or unforeseen circumstances,all ICAC investigations should be conducted in a professional and ethical manner in an approved workspace as designated by a Supervisor. Alternative workspace policies may be developed and approved by the Commander(in consultation with OJJDP when appropriate)to allow for investigations to continue during event driven instances where the physical location of the investigator may vary. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 10 of 14 19 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE 5. Information Sharing 5.1 Conventional boundaries are virtually meaningless in the electronic world of the Internet and the usual constraints of time,place,and distance lose their relevance.These factors increase the possibility of ICAC agencies targeting one another, investigating the same subject,or inadvertently disrupting an ongoing investigation. To foster coordination,collaboration,and communication,each ICAC agency shall make every effort to deconflict all active investigations. 5.2 When a common target is identified,the agency should consider contacting other local, state,and federal agencies that may be involved in an investigation of the same target. 5.3 When transferring an ICAC investigation to another agency,the appropriate ICAC Commanders shall be notified that a referral has occurred. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page llof14 20 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE 6. Victim Identification 6.1 Identifying child victims is a critical element of the ICAC Program. DOJ and OJJDP require all Task Forces and affiliates to submit child victim images to the Child Victim Identification Program(CVIP)as a means to improve child victim identification. Absent exigent circumstances,child victim images will be sent to the CVIP consistent with NCMEC guidelines. In addition,ICAC agencies are encouraged to collaborate with NCMEC to identify children depicted in unlawful images,contraband images, images depicting the sexual exploitation of minors. 6.2 A focus of the ICAC Program is to protect children. In circumstances where reporting of child abuse is not required under existing laws,ICAC agencies are strongly encouraged to report instances where a child may be at risk for abuse or exploitation. 6.3 Absent exigent circumstances,victim-identifying information should be protected from public disclosure. 6.4 Adhere to state and federal victimization notification and assistance laws.7. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 12 of 14 21 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE Community Education and Crime Prevention 7.1 Prevention education activities are a critical component of the OJJDP ICAC Program. ICAC agencies should foster awareness and provide practical,relevant guidance to children,parents,educators, librarians,and other individuals concerned about child safety issues. 7.2 Presentations to school staff,parents,and community groups are excellent ways to promote awareness.These presentations shall not depict identifiable victims, not otherwise in the public domain, nor shall they use pornographic or sexually explicit images. Presenters shall not discuss confidential investigative techniques. 7.3 No member of an ICAC Task Force may endorse any product or service without the express consent of an OJJDP Program Manager. While appearing at public presentations, ICAC members may indicate a preference for a product or service,but to avoid an implicit endorsement,such ICAC members should indicate adequate alternatives. 7.4 The materials and presentation should be consistent with the national ICAC goals as outlined below: Purpose of the ICAC Program The mission of the Internet Crimes Against Children(ICAC) Task Force program is to assist state and local law enforcement agencies in developing an effective response to cyber enticement and the production,possession, and distribution of unlawful images,contraband images, and images depicting the sexual exploitation of minors. This support encompasses forensic and investigative components, training and technical assistance, victim services,prevention and community education. Background on the ICAC Program The Internet Crimes Against Children(ICAC)program is a national network of 61 coordinated local task forces and nearly 3,000 local and regional affiliated agencies engaged in both proactive and reactive investigations,forensic examinations, effective prosecutions and community education. The ICAC Program was developed in response to the increasing number of children and teenagers using the Internet, the proliferation of unlawful images,contraband images, images depicting the sexual exploitation of minors,and the heightened online activity by predators searching for unsupervised contact with underage victims. By helping state and local law enforcement agencies develop effective and sustainable responses to online child victimization and unlawful images, contraband images, images depicting the sexual exploitation of minors, the ICAC program delivers national resources at the local level. The ICAC program actively protects children who use the Internet by proactively investigating the online sexual exploitation of children by predators. Because ICAC practitioners understand that arrests alone cannot resolve the problem of on-line victimization, the ICAC program is dedicated to training law enforcement and educating parents and youth about the potential dangers online and offering safety tools. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 13 of 14 22 LIMITED OFFICIAL USE ONLY LAW ENFORCEMENT SENSITIVE 8. Media Relations and Releases 8.1 Media releases relating to prosecutions,crime alerts or other matters concerning ICAC operations shall not include information regarding confidential investigative techniques and should be coordinated(when applicable)with other Task Force participants,Federal law enforcement agencies,and State and local agencies involved in the investigation consistent with sound information management and media relations practices. 8.2 Commanders and supervisors(or their designees)may speak to members of the media about their own departments' ICAC-related activities according to their own agency's guidelines.No individual affiliated with the ICAC program may speak on behalf of the ICAC Program as a whole. 8.3 Commanders should inform an OJJDP Program Manager if approached by national media outlets about the ICAC Program(as opposed to media seeking information about local activities)so that a coordinated national response can be prepared by OW. 8.4 Information provided by ICACs to the media shall be consistent with the information provided in Section 7.4. ICAC Program Operational and Investigative Standards FOR LAW ENFORCEMENT PURPOSES ONLY Last Update: May 31,2011 Page 14 of 14 23 24 COUNCIL MEETING DATE: February 19,2013 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ALLOCATION OF 2013 CITY EMPLOYEE DONATIONS AND CARRY-FORWARD OF UNSPENT 2012 HUMAN SERVICES GENERAL FUND DOLLARS. POLICY QUESTION: How should funds raised by City employees at the December 2012 auction/pledge drive and unspent 2012 Human Services General Fund dollars be allocated to human services agencies? COMMITTEE: Parks,Recreation,Human Services&Public Safety MEETING DATE: February 12, 2013 CATEGORY: X Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Dee Dee Catalano DEPT: Community&Economic Development Services Attachments: 2013-2014 HSGF funding recommendations Background: Every year City employees hold an auction and pledge drive to raise money for human services.The funds raised are divided equally between United Way of King and Pierce Counties and the City of Federal Way Human Services fund. By the end of December 2012,the City of Federal Way employees raised$5,833 for the Human Services Fund to be allocated in 2013. The Human Services Commission considered allocating these funds at their January 28, 2013 meeting. Concurrently,the HSC also considered allocating$3,700 in unspent 2012 Human Services General Fund dollars. The Navos Employment Services program met only 63 percent of its annual performance measures goal; therefore, it received 63 percent of its annual grant amount of$10,000, leaving a balance of$3,700.This money was carried forward into 2013. The combined total of the employee donations and the Navos carry-forward is $9,533. The HSC traditionally recommends allocating employee donations and any unspent funds to an agency or agencies that currently receive Human Services General Fund monies. The Commission decided to focus on those programs that City Council funded in 2013,but at a lower amount than they received in 2012. The Commission voted to recommend allocating the$9,533 as follows: HSC Recommended Agency Original 2013 Allocation Total 2013 Award Additional Funding KCSARC-Sexual Assault $25,000 $5,000 $30,000 Services _ WA Women's Employment&Education $7,000 $3,000 $10,000 REACH Plus Valley Cities Counseling& Consultation Youth $5,000 $1,533 $6,533 Development 25 Options Considered: 1. Approve the Human Services Commission's recommendation to allocate $5,000 to King County Sexual Assault Resource Center Sexual Assault Services; $3,000 to Washington Women's Employment & Education REACH Plus;and$1,533 to Valley Cities Counseling&Consultation Youth Development. 2. Do not approve the Human Services Commission's recommended funding and give staff alternate direction. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: Council Committee Council COMMITTEE RECOMMENDATION: I move to forward the Human Services Commission's recommendation to allocate the 2012 City employee donations and the 2012 Human Services General Fund carry-forward dollars to the February 19,2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move award of Human Services General Funds in the amount of$5,000 to King County Sexual Assault Resource Center Sexual Assault Services; $3,000 to Washington Women's Employment & Education REACH Plus; and $1,533 to Valley Cities Counseling & Consultation Youth Development program." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED isr reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—08/12/2010 RESOLUTION# 26 § § Y ! 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COMMITTEE: Parks,Recreation,Human Services&Public Safety MEETING DATE: February 12,2013 CATEGORY: X Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jay Bennett,Community Services Manage DEPT: Community&Economic Development Services Attachments: Memorandum of Understanding Background In 2010, the City of Federal Way joined with 18 cities to provide a common online application for Human Service funding. At that time, this was provided through eCityGov. During the funding cycle in 2010, staff determined there was numerous shortfalls with the product offered through eCityGov and, in collaboration with the other cities,began a search for a better product. The vendor selected (Westaff) offered a superior project and a lower cost. However, due to the timing, it was decided by all of the cities to have eCityGov contract with the vendor for 2011 and 2012. Because of the high administrative cost being charged by eCityGov the cities determined it would be better to have the agreement between Westaff, and eCityGov transferred to one of the member cities. The City of Kent volunteered to act as lead agency.The cost savings for Federal Way will be$6,750 annually. The attached Memo of Understanding with the other participating jurisdictions describes the mechanism Kent will use to invoice the City of Federal Way and the other participating cities for the contracted services based on a prescribed fee schedule. Options: 1. Authorize the Mayor to execute the Memorandum of Understanding with the City of Kent. 2. Do not authorize the Memorandum of Understanding and provide direction to City staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: 'J DIRECTOR APPROVAL: mm Council Committee Council COMMITTEE RECOMMENDATION: I move to forward the Memorandum of Understanding with the City of Kent for management of the on-line application process for Human Services funding to the February 19, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member 31 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF KENT, AUBURN, BELLEVUE, BOTHELL, BURIEN, COVINGTON, DES MOINES, FEDERAL WAY, ISSAQUAH, KENMORE, KIRKLAND, MERCER ISLAND, REDMOND, RENTON, SAMMAMISH, SEATAC, SHORELINE, TUKWILA, AND WOODINVILE FOR PLANNING, FUNDING, AND IMPLEMENTATION OF A JOINT HUMAN SERVICES APPLICATION AND FUNDING PROGRAM. THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into pursuant to Chapter 39.34 RCW by the Cities of Kent, Auburn, Bellevue, Bothell, Burien, Covington, Des Moines, Federal Way, Issaquah, Kenmore, Kirkland, Mercer Island, Redmond, Renton, Sammamish, SeaTac, Shoreline, Tukwila, and Woodinville, Washington hereinafter referred to as "Cities", to provide for planning, funding, and implementation of a joint human services application and funding program. WHEREAS, the Cities engage in activities which support human service providers in King County; and WHEREAS, the Cities wish to make the most efficient use of their resources by cooperating to provide funding to support human service providers in King County;and WHEREAS, through the Interlocal Cooperation Act, the Cities have the authority to engage in cooperative efforts which result in more efficient use of Government resources; and NOW THEREFORE, and in consideration of the terms, conditions and performances made herein, it is agreed as follows: 1. Purpose of MOU: The purpose of this MOU is to facilitate the alliance of the 19 member Cities who independently provide funding to organizations to provide critically needed human services in their communities, but jointly receive applications for grant funding through one online grant subscription service and portal. The various human service programs funded by the member cities include food security, housing and homelessness prevention,health, mental health,youth services,and others. 2. Joint Participation. a) Lead City. The City of Kent shall be the designated lead city ("Lead City"). The Lead City shall contract directly for and manage the online grants subscription service with Western States Arts Federation ("Vendor"). The other responsibilities of the Lead City are described in Section 4. 32 Online Grant Funding Application MOU Page 2 of 10 b) Participating City. A Participating City is a City participating in the joint online funding application portal, who is a party to this MOU, and who is not a Lead City. 3. Funding Arrangement. The Lead City and each Participating City will jointly participate in the costs to run the online grants subscription service. The allocation of costs shall be based on population ranges of each city, as established by population estimates made by the Office of Financial Management pursuant to RCW 43.62.030.The initial allocation shall be as described in Exhibit A, attached and incorporated herein. Any Participating City requesting a change in allocation may only do so by written amendment to this MOU, in accordance with Section 12. Each Participating City shall provide its annual financial contribution to the Lead City no later than thirty (30) days after receiving invoice from the Lead City, pursuant to Section 4(a)below. 4. Responsibilities of Lead City. The Lead City has been designated to act as the fiscal and administrative agent for the Participating Cities. The responsibilities of the Lead City shall include the following: a) Send an invoice to each Participating City by February 15th of each year for their annual funding participation. b) Contract with the Vendor, and manage the performance of the online grants subscription service. c) For each year after the first year of this agreement, provide a projected estimate of the annual financial contribution to be made by each of the Participating Cities no later than September 30`h of the preceding calendar year in which the contribution is to be made. d) Maintain accounts and records which properly reflect transactions related to this MOU. 5. Duration. This MOU shall become effective when it is approved by a majority of the Cities and shall remain in effect through December 31, 2013, with automatic extensions annually,unless terminated as described in section 6. 6. Termination. Any City may terminate its participation in the MOU without cause by giving the other Cities a thirty (30) day written notice. The terminating party shall remain fully responsible for meeting its funding responsibilities and other obligations established by this MOU through the end of the calendar year in which such notice is given. If at any time termination of a City results in fewer than ten Cities remaining as parties to this MOU, then this MOU shall automatically terminate after sixty (60) days for all remaining Cities,provided that all Cities shall remain fully responsible for funding responsibilities and other obligations established by this MOU through the end of the calendar year in which such termination becomes effective. 33 Online Grant Funding Application MOU Page 3 of 10 7. Notices. Notices to the Cities shall be sent to the following persons: City Contact Auburn Michael Hursh,Advisor to the Mayor Bellevue Joseph Adriano,Human Services Grant Coordinator Bothell Lynda Quinn,Sr.Administrative Assistant Burien Lori Fleming,Management Analyst Covington Victoria Throm,Human Services Analyst Des Moines Sue Padden, Senior Center Manager Federal Way Jay Bennett,Community Services Manager Issaquah Mark Hinthorne,Planning Director Kenmore Leslie Harris,Public Information Officer Kent Katherin Johnson, Human Services Manager Kirkland Sharon Anderson,Human Services Coordinator Mercer Island Cynthia Goodwin, Department of Youth and Family Services Director Redmond Brooke Buckingham,Human Services Planner Renton Karen Bergsvik, Human Services Manager Sammamish Melonie Anderson,City Clerk SeaTac Colleen Brandt-Schluter,Human Services Manager Shoreline Rob Beem, Community Services Manager Tukwila Evie Boykan,Human Services Manager Woodinville Zach Schmitz,Management Analyst 8. Indemnification. Each City agrees to indemnify the other Cities from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of such City, the City's employees, affiliated corporations, officers, and lower tier subcontractors in connection with this MOU. Each City hereby waives its immunity under Title 51 of the Revised Code of Washington for claims of any type brought by any City agent or employee against the other Cities. This waiver is specifically negotiated by the parties and a portion of the City's payment hereunder is expressly made the consideration for this waiver. 9. Insurance. Each City shall procure and maintain in full force throughout the duration of the MOU comprehensive general liability insurance with a minimum coverage of $1,000,000.00 per occurrence/aggregate for personal injury and property damage. In the event that a City is a member of a pool of self-insured cities, the City shall provide proof of such membership in lieu of the insurance requirement above. Such 34 Online Grant Funding Application MOU Page 4 of 10 self insurance shall provide coverage equal to or greater that required of non-self insurance pool member Cities. 10. Oversight Committee. This MOU shall be managed by an Oversight Committee made up of six City representatives, as follows: one each from three member Cities from South King County, and one each from three member Cities in East King County, to be designated by the Lead City. The representative of each City shall be that person designated in section 7 of this MOU. The Oversight Committee shall meet at least annually to discuss the terms of the MOU and request any changes to the services provided pursuant to the MOU. 11. Applicable Law; Venue; Attorney's Fees. This MOU shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this MOU, the parties specifically understand and agree that venue shall be exclusively in King County, Washington.The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 12. Amendments. This MOU may be amended, altered, changed or extended in any manner by the mutual written consent of all member Cities. 13. Counterparts. This document may be executed by facsimile or electronic mail in any number of current parts and signature pages hereof with the same effect as if all parties had all signed the same document. All counterparts,each one which shall be considered an original,together constitute one and the same instrument. IN WITNESS WHEREOF, the undersigned have entered into this MOU as of this day of , 2013. 35 Online Grant Funding Application MOU Page 5 of 10 CITY OF AUBURN By Approved As To Form: Title: City Attorney Date: CITY OF BELLEVUE By: Approved As To Form: Title: Date: City Attorney CITY OF BOTHELL By: Approved As To Form: Title: City Attorney Date: CITY OF BURIEN By: Approved As To Form: Title: City Attorney Date: 36 Online Grant Funding Application MOU Page 6 of 10 CITY OF COVINGTON Approved As To Form: By: Title: City Attorney Date: CITY OF DES MOINES By: Approved As To Form: Title: City Attorney Date: CITY OF FEDERAL WAY By: Approved As To Form: Title: City Attorney Date: CITY OF ISSAQUAH By: Approved As To Form: Title: City Attorney Date: 37 Online Grant Funding Application MOU Page 7 of 10 CITY OF KENMORE Approved As To Form: By: Title: City Attorney Date: CITY OF KENT By: Approved As To Form: Title: City Attorney Date: CITY OF KIRKLAND By: Approved As To Form: Title: City Attorney Date: CITY OF MERCER ISLAND By: Approved As To Form: Title: City Attorney Date: 38 Online Grant Funding Application MOU Page 8 of 10 CITY OF REDMOND Approved As To Form: By: Title: City Attorney Date: CITY OF RENTON By: Approved As To Form: Title: City Attorney Date: CITY OF SAMMAMISH • By: Approved As To Form: Title: City Attorney Date: CITY OF SEATAC By: Approved As To Form: Title: City Attorney Date: 39 Online Grant Funding Application MOU Page 9 of 10 CITY OF SHORELINE Approved As To Form: By: • Title: City Attorney Date: CITY OF TUKWILA By: Approved As To Form: Title: City Attorney Date: CITY OF WOODINVILLE By: Approved As To Form: Title: City Attorney Date: P.1CwltAles10pen File00733-12 Human Servi es119cityOriineGrertMOU DAG Fural.doc 40 Online Grant Funding Application MOU Page 10 of 10 Exhibit A Fee Schedule City 2013 Fee Population Auburn $750.00 63,390 Bellevue $1,000.00 124,600 Bothell $500.00 17,280 Burien $500.00 47,730 Covington $500.00 17,760 Des Moines $500.00 29,700 Federal Way $750.00 89,460 Issaquah $500.00 31,150 Kenmore $500.00 21,020 Kent $1,000.00 119,100 Kirkland $750.00 81,480 Mercer Island $500.00 23,154 Redmond $750.00 55,360 Renton $1,000.00 93,910 Sammamish $500.00 47,420 SeaTac $500.00 27,210 Shoreline $750.00 53,270 Tukwilla $500.00 19,080 Woodinville $500.00 10,960 $12,250.00 Population Fee 0-50000 $500.00 50000-90000 $750.00 90000+ $1,000.00 41 • 42 COUNCIL MEETING DATE: February 19,2013 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Panther Lake Open Space Trail Project 30%design POLICY QUESTION: Should the Council authorize staff to proceed with the design of the Panther Lake Open Space Trail Project and return to Parks Commission,PRHSPS and Council at the 85%design completion for further reports and authorization? COMMITTEE: Parks, Recreation,Human Services&Public Safety MEETING DATE: Feb 12,2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephen Ikerd—Parks& Facilities Mana er DEPT: PRCS Attachments: Panther Lake Open Space Trail Project memo. Options Considered: 1. Authorize staff to proceed with the design of the Panther Lake Open Space Trail Project and return to Parks Commission, PRHSPS and Council at the 85% design completion for further reports and authorization? 2. .Do not authorize proceeding to the 85%design and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1: Authorize staff to proceed with the design of the Panther Lake Open Space Trail Project and return to Parks Commission,PRHSPSC and Council at the 85%design completion for further reports and authorization. ��,� MAYOR APPROVAL: DIRECTOR APPROVAL: O�"' \ Commi Council Conunittee Council COMMITTEE RECOMMENDATION: I move to forward the authorization;for staff to proceed with the design of the Panther Lake Open Space Trail Project and return to Parks Commission, PRHSPSC and Council at the 85% design completion for further reports and authorization to the full Council Feb 19, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of authorizing staff to proceed with the design of the Panther Lake Open Space Trail Project and return to Parks Commission, PRHSPSC and Council at the 85% design completion for further reports and authorization" (BELOW TO BE COMPLETED BY CITY CLERICS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED-08/12/2010 RESOLUTION# 43 CITY OF �... Federal Way Parks and Facilities Division Date: February 1, 2013 To: PRHSPS Council Committee Via: Mayor Skip Priest Cary M. Roe, P.E., Director of Parks, Public Works& Emergency Mgmt.0414 From: Stephen Ikerd, Parks& Facilities Manager John Mulkey, Street Systems Project Engineer Subject: Panther Lake Open Space Trail project; 30% design status report. Background: The City recently worked with a consultant; Huitt-Zollars and the Parks&Recreation Commission to identify potential trail connection routes between the BPA trail and West Hylebos Wetlands. A decision was made following the study to focus on a phased approach which included developing a loop trail around Panther Lake with a connection to the BPA trail, and add parking and site improvements as funding becomes available. This 30% project design includes the following site improvement elements: 1. Paved pedestrian trail around Panther Lake with a connection to the BPA trail. 2. Eagle Scout Bridge Replacement 3. Create an associated parking lot with a new driveway access to SW Campus Dr. 4. Park monument sign. 5. Utility connections. 6. Playground Equipment Area. 7. Picnic shelter area. 8. Restroom. 9. Park fixtures; picnic tables, benches, garbage can holders, etc. 10. Interpretive signage. The next phase of the project design will only involve the design improvements of elements 1 through 5 but the Environmental Documentation (SEPA) will include all of the project components, 1 through 10. Project Estimated Expenditures: Phase Paved Pedestrian Trail Parking Lot&New Driveway Eagle Scout Bridge (Including utilities and Mon.sign) Replacement Design Contract $240,653 $ 0 $ 0 2014 Construction Cost $621,472 $569,097 $219,712 10%Construction Contingency $62,147 $56,910 $21,971 12.5%Construction Management $77,684 $71,137 $27.464 Total Phase Costs $1,001,956 $697,144 $269,147 Total Construction Estimate $1,968,248 44 Available Budget: King County Trail Levy(2008 through 2012) $619,906 King County Trail Levy (2013) $150,000 City Funds $172,676 Total Available Budget $942,582 The current shortfall including the trail construction, parking lot, entrance improvements and bridge replacement is $1,025,666. The Department will apply for grants, accept donations, research mitigation sources and other opportunities to complete the project. Staff recommends proceeding with project design for the first five elements: 1. Paved pedestrian trail around Panther Lake with a connection to the BRA trail. 2. Eagle Scout Bridge Replacement 3. Create an associated parking lot with a new driveway access to SW Campus Dr. 4. Park monument sign. 5. Utility connections. As we proceed with the project design to 85%, the total project costs will be refined and presented to Committee and Council for further reporting and action. The Parks and Recreation Commission recommend approval of the 30% design and authorization to proceed with the design of the first five elements of the project. • 45 46 COUNCIL MEETING DATE: February 19,2013 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: EarthCorps 2 year contract. POLICY QUESTION: Should the Mayor and Council authorize a 2 year contract with EarthCorps to provide Urban Forest Health services to the City? COMMITTEE: Parks, Recreation,Human Services&Public Safety MEETING DATE: Feb 12,2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephen Ikerd—Parks&Facilities Manager DEPT.: PROS Attachments: EarthCorps contract memo. Options Considered: 1. Authorize a 2 year contract for Urban Forest Health services in the amount of$40,000.00 to EarthCorps and authorize the Mayor to execute said agreement. 2. Do not authorize a 2 year contract for Urban Forest Health services to EarthCorps and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1: Authorize a 2 year contract for Urban Forest Health services in the amount of$40,000.00 to EarthCorps and authorize the Mayor to execute said agreement. /�� MAYOR APPROVAL: DIRECTOR APPROVAL: Lit r 1, Co Council Committee Council COMMITTEE RECOMMENDATION: I move to forward the authorization for a 2 year contract for Urban Forest Health services in the amount of$40,000.00 to EarthCorps and authorize the Mayor to execute said agreement to the full Council February 19, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval of authorizing a 2 year contract for Urban Forest Health services in the amount of$40,000.00 to EarthCorps and authorize the Mayor to execute said agreement" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED In reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—08/12/2010 RESOLUTION# 47 CITY OF �.. Federal Way Parks and Facilities Division Date: February 1, 2013 To: PRHSPS Council Committee Via: Mayor Skip Priest Cary M. Roe, P.E., Director of Parks, Public Works&Emergency Mgmt. From: Stephen Ikerd, Parks&Facilities Manager Subject: EarthCorps Contract Background: The City has successfully been working with EarthCorps on an Urban Forest Health services program for nearly two years after the Friends of the Hylebos merger. The City funding for this program has significantly reduced the amount of invasive plants at Dumas Bay Sanctuary and West Hylebos Wetlands. This program also plants appropriate native trees and plants back into areas found to be in need. Without this program and the ability of EarthCorps to organize a large workforce of staff and volunteers we would never have been able to make the significant progress on forest health that has been realized to date. Scope of work: EarthCorps will provide each year; event management services for nine (9)volunteer projects and one(1)event preparation day,with City of Federal Way and Corporate volunteers. The proposed 2013 and 2014 sites include: West Hylebos Wetlands, West Hylebos Blueberry Farm, Dumas Bay Sanctuary Park, Poverty Bay Open Space and Panther Lake Open Space. Event details: • Nine(9)volunteer events each year will be managed by EarthCorps staff. At the beginning of each year EarthCorps will work with Parks staff to identify and agree upon specific work projects within the above mentioned sites. • Volunteer event management services include but are not limited to providing onsite volunteer leadership, supervision, technical support, volunteer recruitment, event coordination, tools, volunteer hospitality, coordination of projects with the City of Federal Way and project reporting. • EarthCorps will also provide volunteer education at each event that cover safety, tool use, and environmental restoration techniques. • Each event includes 12 hours of Project Management time for planning and onsite leadership of the event and prep day if scheduled. • EarthCorps will manage plant orders and order porta-potties if the City is unable to supply a porta-potty for events at Panther Lake or Brooklake. • The City will supply mulch and Greens dumpsters when available and deemed appropriate for the site upon request at least two weeks in advance. • In addition to the city funded events, EarthCorps has leveraged two grants; one with Google and one with the Rose Foundation for 2013. These grants will allow EarthCorps to complete four additional events and eighteen additional crew days of work on city property. Annual Expenditures: Event management $16,405 Outreach(solicit volunteers&grants) $1,725 Plants&supplies $1,870 Total Project Costs $20,000 Available Budget: 2013 Council approved funds $20,000 2014 Council approved funds $20,000 Total Available Budget $40,000 48