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FEDRAC PKT 02-26-2013CITY OF '�. Federal Way City Council FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRACI Tuesday — February 26 Federal Way City Hall 5:30 p.m. 2013 Hylebos Room AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS C + S GENERAL CONTRACTING, LLC J. AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT - NORTHWEST ROOF SERVICE, INC. K. AMENDMENTS TO CDBG COMMERCIAL EXTERIOR IMPROVEMENT PROGRAM POLICIES/PROCEDURES L. AGREEMENT WITH SKCSRA SOCCER REFEREES 03/05 Council Consent J. BENNETT 53 Action 03/05 Council Consent J. BENNETT 58 Action 03/05 Council Consent J. HUTTON 79 Action M. AGREEMENT WITH WSSUA SOFTBALL UMPIRES J. HUTTON 80 N. NOTIFYING AND ENGAGING CITIZENS P. RICHARDSON 81 03/05 Council Consent Action 03/05 Council Consent Discussion Information only O. FOLLOW-UP TO WA STATE COOPERATIVE PURCHASING T. KRAUS 85 Discussion Information only P. INVESTMENT POLICY AMENDMENTS T. KRAUS 86 Action 03/05 Council Consent Committee Members: City Staff: Dini Duclos, Chair 1 Tho Kraus, Finance Director Bob Celski Steve Cain, Executive Assistant Susan Honda 253 835 -2402 Action Topic Title /Description Presenter Page* or Discussion A. APPROVAL OF MINUTES/SUMMARY: JANUARY 22, 2013 S. CAIN 3 Action Committee approval B. SOLID WASTE AND RECYCLING 2013 -2015 GRANT APPROVALS ROB VAN 16 Action ORSOW 03/05 Council Consent C. INTERLOCAL AGREEMENT BETWEEN CITY AND FWSD FOR USE OF SCHOOL T. KRAUS 23 Action DISTRICT FUELING STATIONS 03/05 Council Consent D. REPORT FROM CASCADIA VELOCITY FORMERLY SSRBI) P. DOHERTY 28 Discussion Information only E. SECOND AMENDMENT TO THE THUNDERING OAK ENTERPRISES AGREEMENT S. IKERD 32 Action 03/05 Council Consent F. AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT - J. BENNETT 33 Action CITY ENERGY SYSTEMS 03/05 Council Consent G. AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT - J. BENNETT 38 Action M.A.D. CONSTRUCTION, LLC 03/05 Council Consent H. AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT - J. BENNETT 43 Action TRUFORCE, LLC 03/05 Council Consent I AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT - J. BENNETT 48 Action C + S GENERAL CONTRACTING, LLC J. AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT - NORTHWEST ROOF SERVICE, INC. K. AMENDMENTS TO CDBG COMMERCIAL EXTERIOR IMPROVEMENT PROGRAM POLICIES/PROCEDURES L. AGREEMENT WITH SKCSRA SOCCER REFEREES 03/05 Council Consent J. BENNETT 53 Action 03/05 Council Consent J. BENNETT 58 Action 03/05 Council Consent J. HUTTON 79 Action M. AGREEMENT WITH WSSUA SOFTBALL UMPIRES J. HUTTON 80 N. NOTIFYING AND ENGAGING CITIZENS P. RICHARDSON 81 03/05 Council Consent Action 03/05 Council Consent Discussion Information only O. FOLLOW-UP TO WA STATE COOPERATIVE PURCHASING T. KRAUS 85 Discussion Information only P. INVESTMENT POLICY AMENDMENTS T. KRAUS 86 Action 03/05 Council Consent Committee Members: City Staff: Dini Duclos, Chair 1 Tho Kraus, Finance Director Bob Celski Steve Cain, Executive Assistant Susan Honda 253 835 -2402 CITY OF FEDRAC February 26 Federal Way 2013 Q. DECEMBER 2012 MONTHLY FINANCIAL REPORT R. 2013 CARRY FORWARD BUDGET ADJUSTMENT S. VOUCHERS Page 2 of 2 T. KRAUS 152 Action 03/05 Council Consent T. KRAUS 170 Ordinance First Reading 03/05 Council T. KRAUS 185 Action 03/05 Council Consent *Additional materials may also be distributed for review /action during the meeting 4. OTHER: 5. FUTURE AGENDA ITEMS: 6. NEXT MEETING: Tuesday— March 26, 2013 Committee Members: Dini Duclos, Chair Bob Celski Susan Honda City Staff: 2 Tho Kraus, Finance Director Steve Cain, Executive Assistant 2S3 835 -2402 CITY OF Federal Way City Council FINANCEACONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRAC] Tuesday, January 22 5:30 p.m. 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS 2013 Meeting Summary (Preliminary until approved — PRESENTED 2/26/2013) Federal Way City Hall Hylebos Room Bob Celski Action Topic Title /Description Presenter Page* or Discussion A. APPROVAL OF MINUTES/SUMMARY: NOVEMBER 27, 2012 S. CAIN 2 Action Committee approval B. NON-BINDING STATEMENT OF INTEREST REGARDING THE AMENDED AND RESTATED R. VAN 14 ACTION SOLID WASTE INTERLOCAL AGREEMENT — DEANNA DAWSON ORSOW Committee Recommendation To Mayor C. 7AY0 GROUP, LLC— FRANCHISE ORDINANCE M. SALLOUM 58 ORDINANCE 1st Reading 02/05 Council D. INTERLOCAL AGREEMENT BETWEEN CITY AND FWSD FOR USE OF SCHOOL DISTRICT T.KRAUS 88 CONSENT FUELING STATIONS 02/05 Council E. 2013 CDBG COMMUNITY ECONOMIC REVITALIZATION FUNDING LBENNETT 93 INFORMATION RECOMMENDATIONS discussion only F. ACCEPTANCE OF GRANTS FOR PACC P. DOHERTY 99 Consent 02/05 Council G. WA STATE COOPERATIVE PURCHASING AGREEMENT T.KRAus 101 Consent 02/05 Council H. SCORE UPDATE T.KRAus 109 Information discussion only I. VOUCHERS T.KRAUS 110 Consent 02/05 Council *Additional materials may also be distributed for review /action during the meeting 4. OTHER: 5. FUTURE AGENDA ITEMS: 6. NEXT MEETING: Tuesday, February 19, 2013 Committee Members: City Staff: Din! Duclos, Chair 3 Tho Kraus, Finance Director 253 835-2520 Roger Freeman Steve Cain, Executive Assistant 253 835-2402 Bob Celski CITY OF FEDRAC January 22, 2013 +�- Federal Way 1. CALL TO ORDER By: Councilmember Duclos - Chair Time: 5:30 p.m. Page 2 of 6 Committee Members in attendance: Dini Duclos _x_ Bob Celski x_ (Roger Freeman)" 0 - excused **Roger elected to State Legislature - Resign Council /Committee - seat empty Other Council Members and /or elected officials in attendance: Skip Priest (Mayor), Jeanne Burbidge, Susan Honda, Diana Noble - Gulliford Staff in attendance (x): x Tho Kraus Finance Director 253 835 -2520 x Steve Cain Executive Assistant 253 835 -2402 x Pat Richardson City Attorney 253 835 -2570 Brian Wilson Chief of Police 253 835 -6711 Thomas Fichtner IT Manager 253 835 -2547 x Jay Bennett Community Services Manager 253 835 -2650 Paul Haas Harry Hoffman Manuela Ginnett x Patrick Doherty Community & Economic Development Director 253 835 -2612 x Cary Roe Director -PW, Parks, Recreation and Culture 253 835 -2710 Jean Stanley Human Resources Manager 253 835 -2532 x Rob Van Orsow Solid Waste & Recycling Coordinator 253 835 2770 Deanna Dawson Executive Director of Sound Cities Association x Marwan Salloum P.E., Deputy Public Works Director 253 835 -2720 2. PUBLIC COMMENT There were no public comments 3. COMMITTEE BUSINESS Tho Kraus requests that Item D. be deleted from the agenda to allow additional research time. Councilmember Celski moves to strike Item D from the agenda, second and passed. A. APPROVAL OF MINUTES /SUMMARY: NOVEMBER 27, 2012 S. Cain 2 Action 1:50 Committee approval Discussion /Changes: Steve Cain Executive Assistant 253 835 -2402 Councilmember Celski moves acceptance of the November 271th minutes as presented, second and passed. 4 CITY OF FEDRAC January 22, 2013 '�-- Federal Way Page 3 of 6 B. NON - BINDING STATEMENT OF INTEREST REGARDING THE AMENDED AND R. VAN 14 ACTION RESTATED SOLID WASTE INTERLOCAL AGREEMENT — DEANNA DAWSON ORSOW 2:24 Committee Recommendation To Mayor Discussion /Changes: Rob Van Orsow Solid Waste & Recycling Coordinator 253 835 2770 Rob and Chair make initial comments on the negotiations for the new agreement and Rob introduces Deanna Dawson, Executive Director of Sound Cities Association. The Memorandum and Agreement can be found on Pages 15 to 57 of the Packet. Deanna comments that it took 2.5 years to negotiate — environmental issues and possible liability being areas of greatest concern and the ultimate resolution is vague. The negotiating team met several hours at a time, three times per week for several weeks to hammer out the agreement with the county attorney. Deanna thinks it is a good agreement that address all of the cities' concerns or, at least, as best possible. It includes loose language that may be appropriate now but maybe not in future. Issues addressed — insurance; the amount shared by cities and also covering the cities; mitigation; future transportation rates to cover cost. Bonding and bonding rates are also at issue. A number of cities have signed on to the non - binding letter. ❖ A considerable discussion and comments involving the Chair, Mayor, Committee and Council Members present, and staff followed: Chair and Deanna discuss the signing, that signing on is not the final binding signature but an indication whether the cities are comfortable enough to continue consideration and the debt implications. Mayor weighs in saying that he has no problem signing but believes another meeting needed; to determine who makes the decisions, answers to insurance rates and the amounts to which the various communities will be obligated and so forth. Must decide what entity will make the decisions. Chair agrees, many questions left to be answered, much discussion needed, recommends that Mayor sign to indicate we are interested but need the continued discussions. Deanna adds that the city councils need to consider financial ramifications; rates, reserve funds and liabilities. ❖ Questions arise concerning existing landfills, closed landfills and liabilities. Cary Roe weighs in on the responsibilities. Mayor suggests that we have concrete decisions by March and not wait until the April deadline, to allow Council time to raise questions and get answers and recommendations. Deanna reminds committee that we already have an Interlocal agreement to 2028. Motion: Councilmember Celski recommends that the Mayor sign the Non - binding Statement of Interest, second and passed. C. ZAYO GROUP, LLC — FRANCHISE ORDINANCE M. SALLOW S8 ORDINANCE 23:02 1st Reading 02/05 Council Discussion /Changes: Marwan Salloum P.E., Deputy Public Works Director 253 835 -2720 Marwan highlights the agreement (See Packet pages 59 -87) for use of city rights -of -way for a fiber optics network and financial arrangements involved. ❖ Committee questions if we currently have fiber optics— Marwan says we do, at the hospital (about 10 years ago) Zayco also responds that the system is for high use commercial customers and gives them access to wireless towers to allow them to connect their various sites, not for individuals. Does not compete with their existing communications providers. 5 CITY OF FEDRAC January 22, 2013 Federal Way Page 4 of 6 ❖ Questions on overlay —if penetrate right -of -way, is overlay just a patch - Marwan says the repair normally overlays a block, not just a patch. Motion: Councilmember Celski moves to forward Option 1 to the February 5th Council Agenda for first reading, second and passed. T.KRAUS 88 CONSENT 02/05 COUNCIL Discussion /Changes: Tho Kraus Finance Director 253 835 -2520 This item tabled and not considered at this meeting. E. 2013 CDBG COMMUNITY ECONOMIC REVITALIZATION FUNDING J. BENNETT 93 INFORMATION RECOMMENDATIONS 29:35 discussion only Discussion /Changes: Jay Bennett Community Services Manager 253 835 -2650 This discussion is in response to a request from Paul Hass for outreach to the Committee and support for a bill in the Legislature to clarify that bond use is permissible. Paul provided a handout (inserted next in the summary). Basic premise is the use of general obligation bonds to provide affordable housing for workers, principally hospitality workforce, in the vicinity of their employment. They want to bond against future lodging taxes for use now. Of interest to Federal Way because it parallels our work in Westway. Also, anticipates the eventuality of light rail access to Federal Way. ❖ Committee questions if it will affect the lodging tax, answer is no. ❖ The half mile proximity to transportation is discussed; include transit centers? The .5 mile limit is a very short distance. ❖ Politics enters the conversation regarding Legislative support and status of the bill (no bill number available). ❖ Discussion of logistics of program and administration, considering small amount of funding. No request for resolution at this time, just asking that Council recommend program to legislators. Jay to keep the committee apprised of status. Motion: No Committee action — information and discussion only Housing Our Workforce Creating the new generation of housing for... ...workers in hotels, motels and restaurant, childcare and homecare workers, office and retail workers, hospital workers, and a vibrant, healthy community. FXPF- DEVELOPMENT lum Housing Our Workforce Planning Group c/o Housing Development Consortium 1402 Third Avenue, Suite 1230 Seattle, WA 98101 www.housingconsortium.org Phone: (206) 682 -9541 Problem Statement Please consider the following housing - related factors that workers, families and other King County residents currently face: • - Burden -for Renters: Currently in King County, 45% of renters are paying over 30% of their monthly income on housing (U.S. Census Bureau's American Community Survey). Also, renters often have to pay far more for transportation to and from work. • Affordability Gap: According to King County's "I work at a hotel in Downtown Seattle. I cannot afford housing most recent assessment of housing affordability, near my work. It is simply too the gap between what the average family can expensive." afford and median home price is over $80,000. - Meseret Alemu • Increasing Distance between Housing and Work: According to a newly released report by Puget Sound Sage, "The numbers of jobs accessible by public transportation decreases the farther workers live from the urban core. " • Accessing Funding Now while Land is still Affordable: Though the Washington State Legislature has dedicated 37.5% of the Lodging Tax for affordable housing, these funds do not become available until 2021 at which time the cost of land near transit will be prohibitive. In response to these factors, we are working to pain legislative authority in the 2013 session to bond against these dedicated revenues, thereby creating a reliable fund source for new housing in neighborhoods close to transit, jobs, schools and other amenities. A Vision for Housing Our Workforce Housing Our Workforce utilizes a sustainable source of funding for the next generation of affordable housing in safe, thriving neighborhoods close to transit, jobs, schools v and other vital amenities. Specifically, Housing Our Workforce addresses urgent and emerging housing needs among our low -wage workers including the hotel and restaurant industries, childcare and homecare workers, young teachers, hospital workers, laborers and others who currently struggle to find affordable housing within King County and close to jobs. In particular, housing created through this effort would be affordable to families earning between $26,400 and $70,000 (for a family of four). s Examples of what this dedicated housing resource could potentially accomplish in the months and years to come include the following: • Transit Station Workforce Housing is an opportunity to create housing that is built at, at, or adjacent to, transit stations, thereby providing residents with direct access to transportation to jobs, schools and other locations. And locating this housing at transit stations could, in most cases, serve to reduce the cost of land. "if I have to work late at night 1 • Hotel /Motel and Restaurant Employee can't get a bus. Living close to Housing created in partnership with Unite work would make it easier to spend time with my family." HERE and others could create attractive, - Quan Nguyen affordable and environmentally friendly homes so that workers serving our tourist trade can afford to live in good quality, well - located housing. • Neighborhood -based housing in communities throughout King County could provide hundreds of units of greatly needed affordable housing for families with children and others, located close to schools, services, grocery stores, parks and open space, and all within walking distance of transit and /or light rail. Housing created through this effort would be located close to transit, thereby decreasing reliance on cars. Plus, Housing Our Workforce will create thousands of family -wage jobs in the construction trades. And this newly created housing would be owned and - -operated by non - profit organizations or public housing authorities, thereby ensuring that financial equity derived from this investment of public resources remains an enduring public asset. Funding Mechanism for Housing Our Workforce The projected funding mechanism for Housing Our Workforce is revenue generated from King County's lodging tax, which is available starting in 2021. Bonding now against these dedicated revenues would generate as much as $5 million annually prior to 2021, to address current and emerging housing priorities for working families and individuals in King County. In addition to creating a long -term solution to our region's housing needs, Housing Our Workforce makes good financial sense in that the long -term capital assets generated through this newly created housing, combined with on -going rent payments, result in well over $1 billion in lasting investments in our community. 9 Next Steps Forward for Housing Our Workforce Now and throughout the 2013 legislative session, we will be working to gain specific authority to bond against Lodging Tax revenues starting later this year. And though this is considered__ a- technical_ solution for _an_alr_eady approved bill (SB 5834) bonding authority still requires additional legislative approval. Towards this end, Senator Steve Litzow (R 41St Legislative District) and Representative Joe Fitzgibbon (D 34th Legislative District) have signed on as lead sponsors for this important legislation. This bi- partisan support demonstrates the broad appeal that this legislation holds in addressing the tremendous need for additional affordable housing. , I'd love to take the bus to work and not have to depend on a car" Once approved by the Washington State Legislature, the King County Council would have the authority to issue councilmanic bonds, thereby potentially creating a stable revenue source for workforce housing as early as the fall of 2013. King County's Department of Community and Human Services would subsequently oversee and convene the granting of these revenues through the County's annual funding process for housing projects. Partners in Housing Our Workforce Enterprise Community Partners • Housing Development Consortium • Unite HERE Local 8 • Seattle Human Services Coalition • Church Council of Greater Seattle • Futurewise • King County Labor Council* Puget Sound Sage • and many others. About Housing Development Consortium The Housing Development Consortium (HDC) is the professional association and advocate for the King County affordable housing community and its many supporters. In addition to the Housing Our Workforce Project, HDC's priorities include Incentive /Inclusionary zoning, Transit - Oriented Development, allowing cities to exempt impact fees for affordable housing and other strategies to encourage equitable housing development throughout King County and Washington State. 10 FEDRAC January 22, 2013 CITY OF Federal Way Page 5 of 6 F. ACCEPTANCE OF GRANTS FOR PACC P. DOHERTY 99 Consent 49:50 02/05 Council Discussion /Changes: Patrick Doherty Community & Economic Development Director 253 835 -2612 Patrick Doherty is sick, Tho Kraus (Finance Director) to handle the Item. Tho discusses the grants as described in the Agenda Bill Background. ❖ Questions and discussion of use to date, no end date so need to figure out how and when Council wants to use the funds. Discussion ensues about the planning and preparations for the project and future funding. Motion: Councilmember Celski moved to forward Option 1 to the February 5"1 Council, second and passed. G. WA STATE COOPERATIVE PURCHASING AGREEMENT T. KRAUS 101 Consent 54:53 02/05 Council Discussion /Changes: Tho Kraus Finance Director 253 835 -2520 Tho discusses the background and amendment. • Questions on city uses of the service —we use for vehicles, equipment, services; state has done the bid process and contracts. • Are any FW businesses part of the State Contracting agreements? Tho is unaware but can research. Are our businesses taking advantage of contracts, if available? Unknown. Motion: Councilmember Celski moved to forward the proposed amendment to the 2/5 consent agenda for approval, second and passed. H. SCORE UPDATE T. KRAUS 109 Information 57:25 discussion only Discussion /Changes: Tho Kraus Finance Director 253 835 -2520 Tho did not have current information available when packet was prepared. She does have information now and prepared spreadsheets and charts (inserted next in the summary). ❖ Committee notes we are the largest user. ❖ Questions and discussion about our obligations - Tho discussed the longevity of the contract, the costs and obligations and contracts with other entities and their usage. ❖ Our marketing efforts to fill other pods are outlined. Various options, marketing committee and brochure; suggestions made by FEDREC members. ❖ Mayor is active in the marketing and happy with progress. ❖ Members pleased to see the $600K+ results from the marketing effortsj. Motion: No committee action - information and discussion only. 11 Q v O F a O a a Q �i st ° e COI h o t \ i\ e ° o o e o � I r O� o ° °yl N l e l e e e j e a e_ e e °p I °p O I e O ... 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C.% '" ,N. u "� V v - l V H d 12 A H 150 140 130 120 110 100 90 80 70 60 ADP Comparison - Federal Way t G Ito 100 90 80 70 Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Current Year ADP Comparison -Auburn 16 14 12 10 8 6 4 14 12 10 8 6 4 2 Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Curre ADP Comparison - Burien nt Year Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Current ADP Comparison - Des Moines 120 110 100 90 80 70 30 25 20 15 10 5 35 30 25 20 15 10 5 ADP Comparison - Renton nt Year Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Current Year ADP Comparison - SeaTac Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Curre ADP Comparison - Tukwila Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year • Current Year Year Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Current Year ,a tt t tt ADP Comparison -Auburn 16 14 12 10 8 6 4 14 12 10 8 6 4 2 Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Curre ADP Comparison - Burien nt Year Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Current ADP Comparison - Des Moines 120 110 100 90 80 70 30 25 20 15 10 5 35 30 25 20 15 10 5 ADP Comparison - Renton nt Year Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Current Year ADP Comparison - SeaTac Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Curre ADP Comparison - Tukwila Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year • Current Year Year Apr May Jun Jul Aug Sep Oct Nov Dec ■ Prior Year ■ Current Year Agency Daily Bed Rate Effective Date Contract Expires Contract Type Billable ADP YTD Dec YTD Billable ADP' City of Algona $ 135.00 1/1/12 12/31/14 Walk -In 1.12 $55,485 City of Bellevue $ 135.00 6/27/12 6/30/15 Walk -In 0.25 $12,150 City of Black Diamond $ 135.00 4/27/11 12/31/16 Walk -In 0.01 $270 City of Clyde Hill $ 135.00 1 11/1/11 10/31/16 Walk -In 0.00 $0 City of Covington $ 90.00 4/1/12 12/31/21 4 Guaranteed 4.79 $171,720 Town of Hunts Point $ 135.00 10/1/12 12/31/15 Walk -In 0.00 $0 City of Issaquah $ 135.00 1/1/12 12/31/16 Walk -In 0.00 $0 City of Kirkland $ 135.00 6/29/11 12/31/21 Walk -In 0.00 $135 City of Mercer Island $ 135.00 5/25/11 12/31/22 Walk -In 0.08 $4,050 City of Normandy Park $ 135.00 9/28/11 9/28/21 Walk -In 0.37 $18,090 City of Pacific $ 90.00 10/1/12 12/31/21 2 Guaranteed 1.96 $78,885 Port of Seattle $ 90.00 9/1/12 8/14/15 1 Guaranteed 0.01 $180 Private Parties $ 135.00 Walk -In 0.06 $2,835 City of Snoqualmie $ 135.00 2/22/12 12/31/17 Walk -In 0.01 $540 US Marshals Walk -In 0.01 $405 US Military $ 135.00 Walk -In 0.03 $1,350 Valley Narcotics Enforcement Team $ 135.00 6/27/12 12/31/15 Walk -In 0.01 $405 WA Dept of Corrections $ 80.00 8/12/12 5/31/13 Walk -In 8.93 $261,360 Total 17.62 $!L860 14 FEDRAC January 22, 2013 I. VOUCHERS CITY OF Federal Way Page 6 of 6 T. KRAUS 110 Consent 1:11:20 02/05 Council Discussion /Changes: Tho Kraus Finance Director 253 835 -2520 Tho mentions that she had provided email answers to Councilmember Celski's questions (which he appreciated). ❖ Questions on the interpreter services ❖ Examination of King County service invoices — discussion of the value from King County services. Tho explains that a number of departments use KC services and have different requirements but invoices are examined. City attorney says that we can recuperate some costs from insurance reimbursements for traffic accident caused damage. ❖ Observed number of PSE charges — PSE charges for lighting per pole. Motion: Councilmember Celski moves the approval of the vouchers and forward to 2/S Council, second and passed. 4. OTHER: None 5. FUTURE AGENDA ITEMS: INTERLOCAL AGREEMENT BETWEEN CITY AND FWSD FOR USE OF SCHOOL DISTRICT FUELING STATIONS 6. NEXT MEETING: Tuesday —FEBRUARY 26, 2013 Meeting adjourned at 6:46 p.m. COMMITTEE APPROVAL: Dini Duclos Committee Chair Susan Honda Committee Member 15 Attest:' Steve Cain, Executive Assistant Bob Celski Committee Member SUBJECT: Solid Waste and Recycling 2013 -2015 Grant Approvals POLICY QUESTION: Should the Council approve a Resolution to authorize receipt and expenditure of grant Rinds to support programs in keeping with Solid Waste and Recycling Division objectives? COMMITTEE: Finance, Economic Development & Regional Affairs MEETING DATE: Feb. 26, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑ Other STAFF REPORT BY: Rob Van Orsow, SW &R Coordin DEPT: Public Works Attachments: Memorandum to Finance, Economic Development and Regional Affairs Committee dated February 26, 2013. Options Considered: 1. Approve draft Resolution to authorize acceptance of grant funds, entering into an agreement with grant funding sources, and implementing projects that support Solid Waste and Recycling Division objectives. 2. Do not approve Resolution and do not enter into grant- related agreements with related agencies. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the March 5, 2013 City Council Consent Agenda for approval. MAYOR'S APPROVAL: DIRECTOR APPROVAL: dfpi Council Committee Council COMMITTEE RECOMMENDATION: Forward Option I to the March 5, 2013 City Council Consent Agenda for approval. Dini Duclos, Chair Susan Honda, Member Bob Celski, Member PROPOSED COUNCIL MOTION: "I move approval of the draft Resolution to authorize acceptance of grant funds, entering into an agreement with grant funding sources, and implementing projects that support Solid Waste and Recycling Division objectives. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # k: \counci1\agdbi11s \03 -05 -13 swr 2013 -2015 grants & resolution doc 16 CITY OF FEDERAL WAY MEMORANDUM DATE: February 26, 2013 TO: Finance, Economic Development and Regional Affairs Committee VIA: Skip Priest, Mayor FROM: Rob Van Orsow, Sold Waste & Recycling Coordinat�,,,,�� Cary M. Roe, P.E., Director of Parks, Public Works and Emergency�Vlanagement SUBJECT: Solid Waste and Recycling 2013-2015 Grant Approvals BACKGROUND: New grants totaling $319,000 from 2013 through 2015 are available to pay for waste reduction and recycling programs for Federal Way residents and businesses. Solid Waste & Recycling (SWR) staff will prepare applications and project scopes, and then coordinate with grant agencies to contract for these funds. The upcoming 2013 -2015 grant period transitions to the State's fiscal year biennium. The City already has current 2012 -2013 SWR grants in place, which will transition seamlessly into the upcoming cycle. This memo includes a brief update on current grant projects, and an overview of the 2013 -2015 grant cycle. New Grant Funding and Match: For the upcoming 2013 -2015 cycle, WA -DOE's Coordinated Prevention Grant (CPG) allocates $133,000 with a 25% match requirement. King County Solid Waste Division's Waste Reduction/Recycling (WRR) grant allocates $120,000, while the Local Hazardous Waste Management Program ( LHWMP) Grant will provide $66,000. The WRR and LHWMP grants have no match requirements, and easily meet CPG's 25% match. These amounts are close estimates based on past allocations; final awards are subject to change. Approval Process: The City Council uses resolutions to approve receipt of SWR grant funding, establish budget accounts, and implement grant projects. A draft resolution is attached, including a table showing estimated grant funds, grant matches and anticipated 2013 -2015 projects. CURRENT SWR GRANT PROJECT UPDATES: The City of Federal Way has used SWR grants for two decades to support waste reduction, recycling, and moderate risk waste projects. Key upcoming projects include the Multi - family Recycling Ambassador program, Special Recycling Events, and Recycle Palooza/Family Green Festival slated for April 27, 2013. The current 2012 -2013 grant cycle focuses on the following: Multi- Family Recycling Promotion: Improving recycling services at targeted multi - family residences (including upgraded information signage and container labels, recycling containers and equipment, promotional flyers distributed to residents, translations, and coordination with property managers and the hauler). Single - family Recycling Promotion: Production and annual distribution of educational materials to single - family residents. These materials provide a range of waste reduction, recycling and composting information, plus household hazardous waste disposal options. Annual service calendars are also distributed to remind single- family residents of recycling service schedules and holidays, as well as current rates for services. 17 February 26, 2013 Finance, Economic Development and Regional Affairs Committee Solid Waste and Recycling 2013 -2015 Grant Approvals Page 2 • Recycling Collection Events: Operating and promoting spring and fall Special Recycling Events, which average over 1,000 participants and collection of over 60 tons of materials (ranging from Styrofoam to refrigerators) at each event. • Composting Promotion: Distribution of grant- subsidized yard and food scraps compost bins and discounted kitchen food scrap carriers via two area retailers. • Public Area Services: Litter /recycling containers located in right -of -way. • Business Recycling Outreach: Assisting area businesses offering to implement or expand commercial recycling efforts, including provision of interior recycling containers, signage and staff training to suit each business. • School Outreach: Coordination with Federal Way Public Schools (FWPS) and other educational institutions to maintain and expand recycling and food waste collection efforts in classrooms and in cafeterias. Financial Benefits: To date during the current 2012 -2013 grant cycle, the above projects have resulted in approximately $140,000 in reimbursable expenditures, while seven grant report/reimbursement requests have been filed with grant agencies. Six more reports will be due prior to closing -out these current grants at the end of their contract term. 2013 -2015 SOLID WASTE & RECYCLING GRANT OUTLOOK: In 2013 -2015, the projects listed above will continue. The funding table in the attached draft resolution shows how projects are funded by individual and combined grants. Per the City's adopted budget, these grants also cover staff costs and overhead for related project implementation and reporting. During the upcoming biennium, grants will continue to fund 0.5 FTE of the Recycling Project Manager position in Public Work's SWR Division. The resolution approving City participation in the upcoming grant cycle covers a two -year period. However, since governments continue to face economic challenges, it is possible grant allocations may change. All grant funding awards are contingent upon budgets adopted by these three administrative agencies: the State Legislature for the CPG grant, King County Council for the WRR grant, and the King County Board of Health for the LHWMP grant. Projects will only be implemented once it is verified these agencies adopt their respective budgets. Input or suggestions regarding grant projects is welcome and will be incorporated into the grant applications being prepared in the coming weeks. Pending City Council action on the attached draft resolution, staff will draft detailed scopes of work and prepare applications to meet grant agency timelines. Attachment: Draft Resolution authorizing grant acceptance (including Exhibit A) cc: Project File Day File K:`,FEDRAC'2013 02 -26 -13 2013 -2015 swr grants memo fj RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, authorizing acceptance of monies and directing execution of agreements to accept funds from various state and county sources for establishing projects within the solid waste and recycling fund. WHEREAS, cities are charged with providing and maintaining public projects necessary to maintain and improve the public health, safety and welfare; and WHEREAS, the financial resources of cities to provide these necessary services and improvements are limited; and WHEREAS, various state and county sources have dedicated grant funds available to supplement city projects, which are awarded on population allocation and project eligibility; and WHEREAS, City staff pursues these funds in order to maximize the local public benefits of these funds; and WHEREAS, the grants identified herein will net the City of Federal Way an estimated Three- Hundred and Nineteen Thousand and No /100 Dollars ($319,000) from 2013 through 2015; and WHEREAS, the City commits to accountability by measuring and quantifying the results of the funded programs; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Agreements Authorized. For all projects identified in Column 1 of Exhibit A, attached hereto and incorporated herein by this reference, the Mayor or his or her designated representative is authorized and directed to develop scopes of work and execute such agreements from 2013 through 2015 with the agencies identified in Column 2 of Exhibit A as are necessary to Resolution No. 11- Page I of 4 Rev 1 /10 19 accept the grant monies identified in Column 3 of Exhibit A. The grant amounts shown in Column 3 are estimated based on potential funding allocations which may change due to budget conditions that impact the agencies providing these grants. Section 2. Receipts of Funds Authorized. The Mayor or his or her designee is hereby authorized to receive the grant monies estimated in Column 3 of Exhibit A attached hereto. Section 3. Creation of Solid Waste Project Grant Fund Accounts Authorized. At the time of execution of each agreement and acceptance of the grant funds specific to that agreement, separate projects shall be established within the Solid Waste and Recycling Fund, into which monies specific to that grant project shall be deposited. Section 4. Mayor Shall Administer Funds. The Mayor or his or her designated representative shall have responsibility for the administration of the grant monies received, and award of eligible grant - funded projects to qualified vendors and contractors. Section 5. Identification of Source Funds. The approximate amounts and anticipated sources of revenue for the grant fiend projects are identified in Exhibit A attached hereto. Section 6. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 7. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Resolution No. I1- 20 Page 2 of 4 Rev 1/10 Section 8. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 9. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2013. CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. H- 21 Page 3 of 4 Rev 1/10 d' OI O v M Up v W�� O d �H d way O H � V ti �a A� W L'? W in O N M N � U eA M M M moCT Q O M M NI 0 U U O P+ H 0 �A Q o d� 3W 0 °o N � o � � A °o a 3 0 bA a 0 S.-) N M N M M r V� 4 M p y Y o � o .y � o d' OI O v M Up v W�� O d �H d way O H � V ti �a A� W L'? W in O N M N � U eA M M M moCT Q O M M NI 0 U U O P+ H 0 �A Q o d� 3W 0 °o N � o � � A °o a 3 0 bA a a a �- g 3 114 a tg y � � .. v 4 w 5 7 V 4 th tn wl N w a 0 0 N M N M r V� 4 M p y Y o � o .y � o d 0 0 V N cn c°3 a a �- g 3 114 a tg y � � .. v 4 w 5 7 V 4 th tn wl N w a 0 COUNCIL MEETING DATE: March 5, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Interlocal Agreement Between City and Federal Way School District for Use of School District Fueling Stations POLICY QUESTION: Should the City Council approve the interlocal agreement between the City and Federal Way School District for the use of the school district fueling stations, including access to and use of the pumps, fuel and access cards, located at the school district facility? COMMITTEE: Finance, Economic Development and Regional Affairs Committee MEETING DATE: February 26, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance Attachments: Draft Interlocal Agreement Summary/Background: The City currently utilizes Ernie's for fueling of its police (118 vehicles) and non - police vehicles (60 vehicles). The proposed interlocal agreement between the City and school district would provide an additional option for the City to obtain fuel at reduced costs, added convenience, and flexibility during emergencies. The potential savings is roughly $0.26 per gallon for diesel and $0.17 per gallon for regular fuel, which equates to roughly $17,000 to $23,000 per year assuming usage of school district pumps at 75% to 100 %, respectively. The school district does not have supreme fuel available at their site therefore all fueling of motorcycles (10 vehicles) will continue to occur at Ernie's. Additionally, fueling at Ernie's is expected to continue, particularly for non - police vehicles due to time restrictions in place for use of school district pumps. The table below provides historical cost and usage information for police and non - police. 23 Police Non -PD Total Cost %Total Cost # of Gallons Cost % Total Cost # of Gallons Cost # of Gallons 2014 Budget $ 361,787 71% $ 149,100 ` 29% $510,887 2013 Budget $ 361,787 71% $ 149,100 29% $510,887 2012 Prelim $ 340,774 68% 94,634 $ 157,627 32% 38,730 $498,402 133,364 2011 Actual $ 364,804 72% 105,353 $ 143,124 28% 37,725 $507,928' 143,077 2010 Actual $ 292,390 72% 93,799 $ 115,616 28% 37,514 $408,006' 131,313 2009 Actual $ 239,592 73% 96,014 $ 90,864 27% 37,194 $330,455 133,208 23 Options Considered: 1. Approve the Interlocal Agreement between the City and Federal Way School District for use of the school district fueling stations, including access to and use of the pumps, fuel and access cards, located at the school district facility. 2. Deny approval and provide direction to staff. MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1. MAYOR APPROVAL: 6/G o—i Council DIRECTOR APPROVAL: Initial COMMITTEE RECOMMENDATION: "I move to forward approval of the draft interlocal agreement between the City and the Federal Way School District for use of the school district fueling stations, including access to and use of the pumps, fuel and access cards, located at the school district facility to the March S, 2013 City Council meeting. " Dini Duclos, Susan Honda, Bob Celski, Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: `I move approval of the draft interlocal agreement between the City and the Federal Way School District for use of the school district fueling stations, including access to and use of the pumps, fuel and ID cards, located at the school district facility. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 24 INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND FEDERAL WAY SCHOOL DISTRICT NO. 210 FOR USE OF SCHOOL DISTRICT FUELING STATIONS This Agreement is made and entered into this day of 2013, between the City of Federal Way, a Washington municipal corporation ( "City "), and the Federal Way School District No. 210 ( "School District" or "District ") for the use of the School District Fueling Stations ( "Facility"), including access to and use of the pumps, fuel, and access cards located at the School District facility. The City and the School District (together "Parties ") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: SCHOOL DISTRICT: Cindy Wendland Director of Transportation 1211 S.332 nd St. Federal Way, WA 98003 (253) 945 -5960 (telephone) CITY OF FEDERAL WAY: Cary Roe, Director of Parks, Public Works and Emergency Management 33325 8d' Ave. S. Federal Way, WA 98003 (253) 835- 2710(telephone) Whereas, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes the Citymd the School District to enter into interlocal agreements for joint or cooperative action and. Whereas, the City and the District share a common interest in minimizing costs for our taxpayers; The Parties agree to the following terms and conditions: 1. Purpose. The parties desire to cooperate to allow the City to use the School District's Facility so that fuel can be purchased at a less costly rate thereby saving the taxpayers money so long as the City's use does not interfere with the School District's use. 2. Term. The duration of this Agreement shall be for an initial period from January 1, 2013 to December 1, 2013. Thereafter, this Agreement shall automatically renew year to year unlessetminated pursuant to Section 4 below 3. Use of Facility. 3.1 Scope of Use. Subject to the terms of this Agreement, the City may use the Facility for the fueling of City vehicles. 3.2 Hours of Use. The Facility is to be open and available for use 24 hours a day, seven days a week. Except for emergencies, City staffwill not use the Facility on days when school is in session during the following times: 6:00 am — 7:00 am 1:00 pm — 2:00 pm 8:30 am — 9:30 am 3:30 pm — 4:30 pm 3.3 Access Cards. The District shall issue to the City access cards that will be assigned to each driver. This access card will serve as a way to open the gate to the Facility. Each driver will be assigned a specific PIN, so that fuel usage can be tracked on an individual basis. If and/or when an employee leaves the City, the City shall notify the District in writing so that individual's PIN and access card can be deactivated from the system. The District shall not be liable for unauthorized use of Cit}access cards. 25 3.4 Compensation. The City agrees to reimburse the School District for all fuel used at the invoiced rack price, including all mandated taxes. In addition, the City agrees to pay the District a $0.05 per gallon administration fee to cover the cost of issuing access cards and billing the City for its fuel usage and to help offset the costs of licenses, inspections, maintenance and equipment upgrades or replacements. The District reserves the right to revise the administration fee on an annual basis. 3.5 Damage. In the event that the Facility is damaged by City staff, the City agrees to compensate the District for any and all related costs. 3.6 Method of Billing. The District will invoice the City monthly. The City agrees to pay each monthly invoice in full within 30 days of the billing date. Failure to pay account balance in full within 30 days of billing date may result in interest d►arges on unpaid account balance and terminator of Facility use 4. Termination. The District or City may terminate this Agreement upon thirty (30) days prior written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 5. Insurance. 5.1 Amount. It is hereby understood and agreed that each party to this Agreement shall obtain and maintain public liability insurance in an amount not less than FIVE MILLION AND NO /100 DOLLARS (5,000,000) single limit liability. The policy shall include but not be limited to (1) Coverage for premises and operations; (2) Contractual liability (including specifically liability assumed herein); and (3) Employers Liability or "Stop -Gap" coverage. By requiring such liability coverage, neither the District nor the City shall be deemed to, or construed to, have assessed the risks that may be applicable to the other Party in this Agreement. The City, and District shall assess their own individual risks and, if either deems appropriate and/or prudent, maintain greater limits or broader coverage than is herein specified. 5.2 Evidence of Coverage. Each Party shall make available upon request to the other Party proof of public liability insurance in the form of either an evidence of coverage letter or a certificateof insurance naming the other Party as an additional insured and showing proof of the required insurance coverage. Insurance coverage shall be maintained at all times during the duration and/or performance of this Agreement. Either Party's failure to maintain such insurance shall be grounds for the immediatetermination of this Agreement. 5.3 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. Hold Harmless. Each Party agrees to protect, defend, indemnify, and hold harmless the other Party, and its respective officers, officials, employees, and agents, from any and all claims, demands suits, penalties, loses, damages, judgments, attorneys' fees, and/or costs of any kind whatsoever, arising from, resulting from, or connected with this Agreement to the extent caused solely by the negligent acts, errors or omissions of that Party, its respective partners, shareholders, officers, employees, agents, and/or subcontractors, or by the that Party's breach of the Agreement. The provisions of this section shall survive the expiration or termination of this Agreement with respect to any event occurring prior tosuch expiration or termination. The City agrees it has inspected the Facility and accepts the site in "As Is" condition. Furthermore, the City agrees to use the site at their own risk. The District shall not be held liable for any damages, injuries, claims or losses that may occur when utilizing the Facility except for damages or injuries caused by the negligence of the District. 2' 7. General Provisions. 7.1 Entire Agreement This Agreement contains all of the agreements of theParties with respect to any matter covered or mentioned in this Agreement and no prior agreements or understandings pertaining to any such matters shall be effective for any purpose. 7.2 Modification No provision of this Agreement may be amended or added to except by agreement in writing signed by the Parties or their respective successors in interest. 7.3 Full Force and Effect. Any provision of this Agreementwhich is declared invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. 7.4 Attorney Fees. In the event the City or the District defaults on the performance of any terms in this Agreement, and the District or City places the enforcement of the Agreement or any part thereof, or the collection of any monies due, or to become due hereunder, or recovery of possession of any belongings, in the hands of an attorney, or file suit upon the same, each Party shall pay all its own attorney's fees, costs and expenses. The venue for any dispute related to this Agreement shall be King County, Washington. IN WITNESS WHEREOF, the above and foregoing Intalocal has been executed by the parties hereto and made effective on the day and year first above written: CITY OF FEDERAL WAY Skip Priest, Mayor Attest: Carol McNeilly, CMC, City Clerk Approved as to Form: Patricia A. Richardson, City Attorney K:\Agreements /Interlocal /2012 /School District Fuel 3 FEDERAL WAY SCHOOL DISTRICT NO. 210 Robert Neu, Superintendant Approved as to Form: Diana L. Seeley, Director of Risk Management and Purchasing 27 COUNCIL MEETING DATE: N/A ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: REPORT FROM CASCADIA VELOCITY (FORMERLY SOUTH SOUND REGIONAL BUSINESS INCUBATOR) POLICY QUESTION: Consideration of a report from Cascadia Velocity. i i.l roxm A T t c� 0 O4 L%? COMMITTEE: FEDRAC MEETING DATE: 2/26/13 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: N/A '?Or;; 9.) U<- i, 04 £ ft rq _ ^ DEPT: Community & Eco. Dev. Attachments: Report from Cascadia Velocity CEO Graham Evans Background: On October 6, 2009 the City Council approved initial funding for a business incubator proposed by the Federal Way Chamber of Commerce, shortly thereafter known as the South Sound Regional Incubator. Since 2012 the incubator has been operating under a different business model with new leadership, and the City Council approved a two -year contract for $30,000 per year in contributory funding for the 2012 -2013 biennium. Recently rebranded as " Cascadia Velocity," the business incubator intends to focus on technology - related businesses and has also forged a closer working relationship with the Cascadia MedTech Accelerator. Attached is a report from Cascadia Velocity leadership for the City Council's review and consideration. MAYOR'S RECOMMENDATION: N/A Ot4L -- MAYOR APPROVAL: /nn DIRECTOR APPROVAL: Conunitt Council ommittee Council COMMITTEE RECOMMENDATION: No action is required. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 28 Cascadia Velocity ftort to CM of Federal Way F- L)M 6 013 LEADERSHIP TRANSITION During February, the activities of Cascadia Velocity have been focused on a smooth transition from Garry Welch, the founding CEO, to Graham Evans, the incoming CEO. Key elements of this transition work are: 1. Maintaining confidence of, and support to existing clients of Cascadia Velocity. 2. Being responsive to potential new clients as they approach Velocity. 3. Discussions with members of the recently formed board to assure we make best use of their ideas, talents and connections. 4. Amending content and links on the web site to reflect the leadership transition (we have delayed this until all existing clients have been informed individually). 5. Handover of electronic and hard copy files. 6. Appreciating and understanding the success ingredients in the foundation work of Cascadia Velocity. SYNERGY AND NETWORKS Collectively, we (the community of the Southeastern Puget Sound Shore) are building an innovative approach to business incubation. We have started this process without two of the commonly recognized elements of vigorous incubation in a community — a highly regarded research university and an established network of entrepreneurs. These two elements have typically allowed rapid access to the right intelligence supported by a culture of `pay forward'. Instead, we must build on the networks, strengths and culture of our City Council(s) and staff, Chambers of Commerce, and on the breadth of membership nominated to the Cascadia Velocity board. Additionally, we benefit from the dual CEO role with Cascadia Medtech Accelerator, which further widens and leverages our connections. Finally, and vitally, we have had, and continue to receive, strong support from the Economic Development Council of Seattle and King County (formerly enterpriseSeattle). This support comprises not only a major part of Bruce Jackson's time (Bruce is Business Development Manager and a native of Federal Way) but also access to his colleagues, its board and a wide network of business and government connections. Additionally Graham brings to the CEO role: 1. His role as chair of the City's Loan Review Advisory Committee that makes recommendations on CDBG loans to FEDRAC. 2. Membership of the Advisory Board at UW Tacoma Institute of Technology, where Andrew Fry is based (a board member of Cascadia Velocity). 3. Membership of the Executive Committee and Board of the British American Business Council of the Pacific Northwest — and hence strong links to U.K. Trade and Investment. 4. Membership of an advisory committee at Seattle Central Community College. Previously Graham served as the founding Executive Director of the Washington Clean Technology Alliance, and a director at Washington Technology Center. Through these roles he has strong connections with many economic development agencies including the Economic 2/26/13 29 Page 1 Development Council of Seattle and King County, Washington Department of Commerce, Puget Sound Regional Council and the Economic Development Board for Tacoma - Pierce County. OPERATING COMPANY ACTIVITY Since we started the transition activity in late January, two local companies have approached us, who are interested in the support that Velocity can provide. The first of these is located in the Chamber of Commerce building, and has a well developed product that is ready for sale. The second company approached us at the Chamber of Commerce breakfast to discuss its innovative approach to real estate transactions. Additionally, a third company that is building a Federal Way base, approached us to discuss its interest in being a service provider. Vetted Engaged Current Equity Positions Pending Companies: 18 5 2 This performance illustrates that we are necessarily focused on companies that are a fit for our incubation services. Focused, because we are keen to build successful businesses, and thus we need to channel our limited resources, and build our brand and reputation. We look for a fit that matches our focus on green tech, software and other tech device innovations, who are seeking a national or international market, and where we judge the client team has the capability to grow its business and its skills. Our experience with Cascadia MedTech, shows that we will probably engage a reducing proportion of vetted companies as we gain experience, since we will be refining our judgment of both `good fit' and our focus. Some of the companies determined to be of a poorer fit have been passed on to the SBDC rather than engage with Velocity (see below). Existing Companies: Jobs 1. Twisted Horse: a mobile app gaming company located in FW. 2 2. The Company: an education software company located in FW (note that no jobs have been created by The Company yet — the Principal is working a full time job as he launches this opportunity) Pending Companies with Engagement Terms under consideration: 1. A streaming video company Other Companies in discussion 1. An information systems /real estate company 2. ECODAS — a French equipment manufacturer for recycling hospital medical waste and TreatMed, a sister company that disposes of medical waste, in the U.S. (Note — this is a Cascadia MedTech potential client, whose progress has been assisted by Patti Mullen and Lori DeVore) Departing Companies: 1. Solar Blaster Fans: a solar powered vent fan manufacturing company. The company owner has decided to focus on his main roofing business for a while, as it starts to recover from the recession. We will revisit the connection in a few months. 2/26/13 Page 2 30 2. Compath Systems: a green tech software company focused on building energy conservation and energy code compliance. Graduated from our support after a year. We were paid for our support and he is operating successfully. There is potential for further support in the future. 3. Canopy Crane: a portable crane manufacturer. Was unable to reduce manufacturing costs low enough to provide adequate gross margin to scale the business. Shut down. REFERRALS TO SBDC AT HIGHLINE CC As mentioned above, some of the companies we vet may be a poor fit to our focus and services but may present a good opportunity to encourage towards commercialization. Where appropriate we guide these companies to the support offered by the City's small business partner SBDC at Highline Community College. So far we have passed three companies to them. (Note that Rich Shockley of SBDC serves on the Velocity board). NEXT STEPS 1. Sustain support of existing companies. 2. Sign -up pending companies. 3. Meet with Board members to build their participation and refine our focus and branding. 4. Build our pipeline. 5. Meet with City Council members to engage their talents and connections. 6. Regular updates to FEDRAC (propose quarterly). 2/26/13 Page 3 31 COUNCIL MEETING DATE: March 5, 2013 ITEM #: ............ . . . . . . . . . . . . .. . . . . . . .......................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............. . .............. . ...................... . . . . . ....................... . . . . . . . . . . . . . . . . . . . . . . ...................................... . .. . . . . . . . . . . . . ........... . . . . . . . . . . . . . . . . . . . . . . . . . .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . .................................. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SECOND AMENDMENT TO THE THUNDERING OAK ENTERPRISES AGREEMENT POLICY QUESTION: Should the Mayor and Council authorize a second amendment to the Thundering Oak Enterprises Agreement? COMMITTEE: FEDRAC MEETING DATE: Feb. 26, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephen Ikerd — Parks & Facilities Manager DEPT: PRCS History: Following a competitive bid process in 2010, Thundering Oak Enterprises entered into a Tree Services Agreement in December of the same year. This service provides "on call" tree assessments, hazardous trees mitigation and storm cleanup. The Department has experienced a high amount of hazardous tree service calls and there is a need to increase the term and compensation for this "on call" service. By mutual agreement we seek authorization to extend their term for an additional year through December 31, 2014 at the same 2010 rate. The compensation would increase by $54,750.00 for a grand total contract value of $121,359.00. Funding for this service is covered through the Urban Forestry account and Park Operations. Options Considered: 1) Authorize a second amendment to the Thundering Oak Enterprises Agreement by extending their term through December 31, 2014 and increase the compensation by $54,750.00 2) Do not authorize a second amendment and provide direction to staff MAYOR'S RECOMMENDATION: Option 1: Authorize a second amendment to the Thundering Oak Enterprises Agreement by extending the term through December 2014 and increase the compensation by $54,750.00. MAYOR APPROVAL: Zw DIRECTOR APPROVAL: ( ml Committ Council Committee Council COMMITTEE RECOMMENDATION: "I move to forward the authorization of a second amendment to the Thundering Oak Enterprises Agreement by extending their term through December 31, 2014 and increase the compensation by $54,750.00, and authorize the Mayor to move said authorization to the full Council March 5, 2013 consent agenda for approval " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of authorizing a second amendment to the Thundering Oak Enterprises Agreement by extending their term through December 31, 2014 and increase the compensation by $54,750. 00 " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/20 10 32 RESOLUTION # SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — CITY ENERGY SYSTEMS POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with City Energy Systems? COMMITTEE: FEDRAC MEETING DATE: 02/26/2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jay Bennett DEPT: CED /Community Services Attachments: Proposed contract with City Energy Systems Background: By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to $150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a "slate" of specialty contractors to carry out the program repairs for income - eligible Federal Way clients. Staff advertised in the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple regional minority newspapers and local community leaders. After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way homeowners, and is now prepared to recommend them for continuing service in our program. In anticipation of the 2013 Emergency Housing Repair Program at an increased per -home investment level, staff realized that these vendors would require larger contract amounts, thus requiring City Council approval. Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new contractor list for the 2014 -15 program years. Options Considered: 1. Authorize contract amendment with City Energy Systems for up to $40,000. 2. Do not authorize contract and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: z t+�t' Committ l�" Council 1 COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March 5, 2013 consent 33 agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval of the City Energy Systems Agreement, effective through December 31, 2013 with a total compensation of up to $40,000, and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BYCITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BELL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 34 CITY Of CITY HALL Federal Way 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityofledertalway com AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT FOR EMERGENCY HOUSING REPAIR PROGRAM HVAC CONTRACTOR This Amendment ( "Amendment No. 2 ") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and Sondon, Inc., DBA City Energy Systems, a Washington corporation ( "Contractor "). The City and Contractor (together "Parties "), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Emergency Housing Repair Program General Contractor Services ( "Agreement ") dated effective July 23, 2012, as amended by Amendment No(s). 1, as follows: 1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit "B-l", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] 35 AMENDMENT - 1 - 1/2010 CITY OF CITY HALL 33325 . ._. Fe d e ra I Way Feder al Way, WA 98003 -6325 8th Avenue South Feder (253) 835 -7000 www. cityoffederalway. cm IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY ATTEST: By: Skip Priest, Mayor City Clerk, Carol McNeilly, CMC DATE: APPROVED AS TO FORM: City Attorney, Patricia A Richardson SONDON, INC. DBA CITY ENERGY SYSTEMS By: Printed Name: Title: DATE: STATE OF WASHINGTON ) ) ss. COUNTY OF ) On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of AMENDMENT 20 . Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires 36 -2- 1/2010 CITY OF CITY HALL '�. 33325 Federal 1Nay Feder 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityoffederalway. com EXHIBIT B -1 ADDITIONAL COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to exceed twenty thousand and one 00 /100 Dollars ($20,001.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed forty thousand and 00 /100 Dollars ($40,000.00). 37 AMENDMENT - 3 - 1/2010 SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — M.A.D. CONSTRUCTION, LLC POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with M.A.D. Construction, LLC? COMMITTEE: FEDRAC MEETING DATE: 02/26/2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jay Bennett DEPT: CED /Community Services ..._._.___._....._..._._..__.._._._...__._..-...._.__.._....__..._._........ Attachments: Proposed contract with M.A.D. Construction, LLC Background: By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to $150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a "slate" of specialty contractors to carry out the program repairs for income - eligible Federal Way clients. Staff advertised in the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple regional minority newspapers and local community leaders. After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way homeowners, and is now prepared to recommend them for continuing service in our program. In anticipation of the 2013 Emergency Housing Repair Program at an increased per -home investment level, staff realized that these vendors would require larger contract amounts, thus requiring City Council approval. Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new contractor list for the 2014 -15 program years. Options Considered: 1. Authorize contract amendment with M.A.D. Construction, LLC for up to $30,000. 2. Do not authorize contract and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: Committee Council COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March 5, 2013 consent 38 agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the M.A.D. Construction, LLC Agreement, effective through December 31, 2013 with a total compensation of up to $30, 000, and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1$T reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 39 ` CITY OF CITY HALL '�•._., 33325 Federal Way Feder 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www, cityofederahvay. com AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT FOR EMERGENCY HOUSING REPAIR PROGRAM GENERAL CONTRACTOR This Amendment ( "Amendment No. 2 ") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and M.A.D. Construction, LLC, a Washington limited liability corporation ( "Contractor "). The City and Contractor (together "Parties "), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Emergency Housing Repair Program General Contractor Services ( "Agreement ") dated effective July 23, 2012, as amended by Amendment No(s). 1, as follows: 1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit "B-l", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] 40 AMENDMENT - 1 - 1/2010 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www. cityoffederahvay. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY By: Skip Priest, Mayor DATE: M.A.D. Construction, LLC By: Printed Name: Title: DATE: STATE OF WASHINGTON ) ) ss. COUNTY OF ) ATTEST: City Clerk, Carol McNeilly, CMC APPROVED AS TO FORM: City Attorney, Patricia A Richardson On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of AMENDMENT Notary's signature Notary's printed name 41 -2- 20_ Notary Public in and for the State of Washington. My commission expires 1/2010 CITY OF CITY HALL Federal Way 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www. c#WtfederaAvay.. com EXHIBIT B -1 ADDITIONAL COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to exceed ten thousand and one and 00 /100 Dollars ($10,001.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed thirty thousand and 00 /100 Dollars ($30,000.00). r'W AMENDMENT - 3 - 1/2010 SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — TRUFORCE, LLC POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with TruForce, LLC? COMMITTEE: FEDRAC MEETING DATE: 02/26/2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing . ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jay Bennett DEPT: CED /Community Services Attachments: Proposed contract with TruForce, LLC Background: By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to $150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a "slate" of specialty contractors to carry out the program repairs for income - eligible Federal Way clients. Staff advertised in the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple regional minority newspapers and local community leaders. After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way homeowners, and is now prepared to recommend them for continuing service in our program. In anticipation of the 2013 Emergency Housing Repair Program at an increased per -home investment level, staff realized that these vendors would require larger contract amounts, thus requiring City Council approval. Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new contractor list for the 2014 -15 program years. Options Considered: 1. Authorize contract amendment with TruForce, LLC for up to $25,000. 2. Do not authorize contract and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: J Con&ttee Council nitial COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March 5, 2013 consent 43 agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the TruForce, LLC Agreement, effective through December 31, 2013 with a total compensation of up to $25, 000, and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 44 tlfiY OF CITY HALL P►..�, - Federal Way Feder 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www, cftyoffederahvay. com AMENDMENT NO.1 TO PROFESSIONAL SERVICES AGREEMENT FOR EMERGENCY HOUSING REPAIR PROGRAM GENERAL CONTRACTOR This Amendment ( "Amendment No. I") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and TruForce, LLC, a Washington limited liability corporation ( "Contractor "). The City and Contractor (together "Parties "), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Emergency Housing Repair Program General Contractor Services ( "Agreement ") dated effective July 23, 2012, as follows: 1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit "B-l", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] 45 AMENDMENT - 1 - 1/2010 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cit)ofederahW.. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY By: Skip Priest, Mayor DATE: TRUFORCE, LLC By: Printed Name: Title: DATE: STATE OF WASHINGTON ) ) ss. COUNTY OF ) ATTEST: City Clerk, Carol McNeilly, CMC APPROVED AS TO FORM: City Attorney, Patricia A Richardson On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of AMENDMENT on Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires 46 -2- 1/2010 CITY OF Federal Way EXHIBIT B -1 ADDITIONAL COMPENSATION CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www. cityoffedera(way_ com 1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to exceed twenty thousand and 00 /100 Dollars ($20,000.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed twenty -five thousand and 00 /100 Dollars ($25,000.00). 47 AMENDMENT - 3 - 1/2010 SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — C + S GENERAL CONTRACTING, LLC POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with C + S General Contracting, LLC? COMMITTEE: FEDRAC MEETING DATE: 02/26/2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jay Bennett DEPT• CED /Community Services Attachments: Proposed contract with C + S General Contracting, LLC Background: By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to $150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a "slate" of specialty contractors to carry out the program repairs for income - eligible Federal Way clients. Staff advertised in the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple regional minority newspapers and local community leaders. After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way homeowners, and is now prepared to recommend them for continuing service in our program. In anticipation of the 2013 Emergency Housing Repair Program at an increased per -home investment level, staff realized that these vendors would require larger contract amounts, thus requiring City Council approval. Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new contractor list for the 2014 -15 program years. Options Considered: 1. Authorize contract amendment with C + S General Contracting, LLC for up to $25,000. 2. Do not authorize contract and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: l / DIRECTOR APPROVAL: Council COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March S, 2013 consent 48 agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the C + S General Contracting, LLC Agreement, effective through December 31, 2013 with a total compensation of up to $25, 000, and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 49 CITY OF CITY HALL Federal Way 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www dbjofrederahvay com AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT FOR EMERGENCY HOUSING REPAIR PROGRAM GENERAL CONTRACTOR This Amendment ( "Amendment No. 2 ") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and C + S General Contracting, LLC, a Washington limited liability corporation ( "Contractor "). The City and Contractor (together "Parties "), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Emergency Housing Repair Program General Contractor Services ( "Agreement ") dated effective July 23, 2012, as amended by Amendment No(s). 1, as follows: 1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit 'B -1", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] 50 AMENDMENT - 1 - 1/2010 CITY OF � Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www. ch) offederalw V com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY LO-A Skip Priest, Mayor DATE C + S GENERAL CONTRACTING, LLC By: Printed Name: Title: DATE: STATE OF WASHINGTON) ) ss. COUNTY OF ATTEST: City Clerk, Carol McNeilly, CMC APPROVED AS TO FORM: City Attorney, Patricia A Richardson On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of 20_ Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires 51 AMENDMENT - 2 - 1/2010 QTY OF Federal Way EXHIBIT B -1 ADDITIONAL COMPENSATION CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 wtivw atyoffederahvW com 1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to exceed five thousand and one 00 /100 Dollars ($5,001.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed twenty -five thousand and 00 /100 Dollars ($25,000.00). 52 AMENDMENT - 3 - 1/2010 SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT – NORTHWEST ROOF SERVICES, INC. POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with Northwest Roof Services, Inc.? COMMITTEE: FEDRAC MEETING DATE: 02/26/2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jay Bennett J� DEPT: CED /Community Services Attachments: Proposed contract with Northwest Roof Services, Inc. Background: By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to $150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a "slate" of specialty contractors to carry out the program repairs for income - eligible Federal Way clients. Staff advertised in the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple regional minority newspapers and local community leaders. After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way homeowners, and is now prepared to recommend them for continuing service in our program. In anticipation of the 2013 Emergency Housing Repair Program at an increased per -home investment level, staff realized that these vendors would require larger contract amounts, thus requiring City Council approval. Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new contractor list for the 2014 -15 program years. Options Considered: 1. Authorize contract amendment with Northwest Roof Services, Inc. for up to $30,000. 2. Do not authorize contract and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: ! J/' "— DIRECTOR APPROVAL: AV Commine Council COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March S, 2013 consent 53 agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Northwest Roof Services, Inc. Agreement, effective through December 31, 2013 with a total compensation of up to ,$30,000, and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 54 CITY OF CITY HALL �,.. 33325 8th Avenue South Federal Way, WA 98003 -6325 Federal Way (253) 835 -7000 www. cifyoffederahvay.. com AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT FOR EMERGENCY HOUSING REPAIR PROGRAM ROOFING CONTRACTOR This Amendment ( "Amendment No. 2 ") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and Northwest Roof Services, Inc., a Washington corporation ( "Contractor "). The City and Contractor (together "Parties "), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Emergency Housing Repair Program General Contractor Services ( "Agreement ") dated effective July 23, 2012, as amended by Amendment No(s). 1, as follows: 1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit "B-l", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] 55 AMENDMENT - 1 - 1/2010 CITY OF CITY HALL '4;�.. Federal Way 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www.cilyoffederalway com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY ATTEST: By: Skip Priest, Mayor City Clerk, Carol McNeilly, CMC DATE: APPROVED AS TO FORM: City Attorney, Patricia A Richardson NORTHWEST ROOF SERVICES, INC. By: Printed Name: Title: DATE: STATE OF WASHINGTON ) ) ss. COUNTY OF ) On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of Notary's signature Notary's printed name 20_ Notary Public in and for the State of Washington. My commission expires AMENDMENT - 2 - 1/2010 CITY OF CITY HALL F ��' Way 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cdyoffederalway. com EXHIBIT B -1 ADDITIONAL COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to exceed ten thousand and one and 00 /100 Dollars ($10,001.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed thirty thousand and 00 /100 Dollars ($30,000.00). 57 AMENDMENT - 3 - 1/2010 COUNCIL MEETING DATE: March 5, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AMENDMENTS TO THE CDBG COMMERCIAL EXTERIOR IMPROVEMENT PROGRAM'S POLICIES &PROCEDURES POLICY QUESTION: Should the City Council approve amendments to the adopted CDBG Commercial Exterior Improvement Program's Policies and Procedures? COMMITTEE: Finance, Economic Development, Regional Affairs MEETING DATE: February 26, 2013 CATEGORY: X Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jai Bennett Communit Services Manager DEPT: CEDD Attachments: Draft 2013 CDBG Commercial Exterior Improvement Program Policies & Procedures Background: The City Council adopted Policies and Procedures governing the City's Community Development Block Grant (CDBG) Commercial Exterior Improvement Program in 2012. In an effort to make the program more attractive to Federal Way commercial business owners, City staff is proposing to increase the maximum loan amount (per project) from $10,000 to $35,000. The CDBG investment is made in the form of a zero interest, forgivable loan, which must be matched by the applicant. The other proposed changes to the program's policies are minor and are mainly clarifying in nature. Federal regulations provide the opportunity to invest CDBG funds into a "for- profit" commercial building only when the investment improves the exterior of the building; and when the total CDBG funds investment is for no more than $35,000 for each new job created by the business, which shall be made available to a low- or moderate - income individual. City staff is finalizing design of the program's marketing materials and is prepared to implement the effort for the 2013 construction season, upon determination by the City Council of available loan amounts. Options: 1. Approve the revised CDBG Commercial Exterior Improvement Program Policies & Procedures. 2. Direct staff to make changes. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: ommi Council ttee Council COMMITTEE RECOMMENDATION: I move to forward the revised CDBG Commercial Exterior Improvement Program Policies & Procedures to the March 5, 2013 consent agenda for approval. Committee Chair Committee Member 58 Committee Member PROPOSED COUNCIL MOTION: "I move approval of the revised CDBG Commercial Exterior Improvement Program Policies & Procedures. " 59 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 59 Federal Way City of Federal Way CDBG Commercial Exterior Improvement Program Policies and Procedures Manual 2012-3 60 I. Purpose The Commercial Exterior Improvement Program, hereinafter referred to as "CEIP," is an economic development assistance program designed to encourage small business initiatives that benefit targeted business areas in the City of Federal Way. The principal source of funding for the program is the Community Development Block Loan (CDBG) program, through the U.S. Department of Housing and Urban Development (HUD), managed by the City of Federal Way's Community and Economic Development Department on behalf of the City of Federal Way as a HUD entitlement community. The CDBG component of the program provides a funding mechanism for exterior renovation of commercial properties located in the City of Federal Way. The purpose of the program is to provide a financial incentive to property owners to improve the exterior facade of their buildings, to remove code violations and reduce the presence of blight within the City. The CEIP is funded through the CDBG component. Funds are leveraged with direct owner investment. In addition to other program requirements, CDBG funding is contingent upon direct assistance to low -to- moderate income owners, and /or the applicant's commitment to job creation and /or retention by creating and offering employment to low -and moderate income individuals. Advantages to Participants Through a partnership with the City of Federal Way, the CEIP allows businesses and commercial property owner's forgivable loans to make needed building fagade improvements at a reduced cost. With a loan for up to fifty percent (5091161 of the total project costs, not to exceed $10,099_ 35 000 involvement in the program may help to increase private lender interest by improving project cash flow and reducing risk. The City may consider projects requiring additional funds on a case by case basis. Through the City of Federal Way CEIP, funds are provided as a deferred, forgivable loan. The loan is forgiven after five (5) years if the CEIP Promissory Note and Deed Restrictions have been met. A Deed of Trust is recorded on the property for the amount of the Loan and will be released at the end of the f'we (5) yea deferral period. Geographic Areas of Eligibility The area of geographic eligibility for the CDBG component is limited to the corporate limits of the City of Federal Way. Eligible Applicants and Projects The CEIP is flexible in its consideration of projects as long as they meet basic eligibility criteria. Emphasis may be placed on projects that add diversity to the local economic structure and are capable of developing economic opportunities. The CEIP is primarily geared to assist small businesses but may also be used to assist larger firms. Projects in all industry sectors may be considered to participate in the CEIP. Eligible applicants must own the business or commercial property, or be a leaseholder (with property owner's permission) located in the geographic area of eligibility at described in herein, be current on 61 his /her property taxes, have current property insurance, have a current City of Federal Way Business License, be current on utility bills, and /or any other form of indebtedness to the City. Properties assisted may be either locally or non - locally owned as long as the assisted business and jobs are located in the City of Federal Way and the specific area served. Types of Assistance The CEIP provides financial assistance in the form of a deferred/ forgivable loan to businesses and income - producing property owners. Other forms of assistance include participation with a primary or lead lender. Technical assistance in the form of project planning, building permits, contractor bidding, and construction administration /management are also included as well as consultation with historic preservation architects. This technical assistance will be provided by either staff and /or consultants to the City of Federal Way Community and Economic Development Department depending on the specific request for assistance. Applicants desiring technical assistance must make that request in writing by describing the specific type of assistance needed and provide that written request to the designated City staff person who will then be responsible to see that the appropriate department and staff person is assigned for follow -up. Funding Sources The funding source for the City of Federal Way CDBG program is the U.S. Department of Housing and Urban Development (HUD). Compliance with specific Federal regulations is required for all CEIP projects. Use of Funds The CDBG component of the program provides forgivable loans for commercial properties. Activities that may be funded through the CEIP include the following: facade renovation; roof repair; removal of exterior code violations; awning repair; exterior painting; attached outdoor lighting and signage . Applicants requesting CEIP funds for project components not specifically listed in this section must obtain specific approval from the City of Federal Way Community and Economic Development Department as to the eligibility of the proposed activities under the CDBG CEIP. Funding Limits Through the CDBG component, the funding limit for CEIP Loans is Up to $10, Q 35 000 per storefront. A project funding request that is lower than $2,000 will not be considered. Type of Deferred Forgivable Loan The maximum term for the deferred, forgivable loan is for five (5) years with zero percent 10 %1 interest charged. with I Lr.Q±h ef the lean amount feFg*yen eaeh Fnenth until tOtally fGFgiVeR at the eRd Of th ,,.,...,;+ +„ .,;.,., ;., the b.,,l,�,.,,. f,,. ,+ 'o ,s+ f;.,e iu► .,e,rS The deferred forgivable loan will be secured by a promissory note and a deed of trust on the property for the loan 4ve- {&� term. The term for the deferred loan is contingent upon the amount of CDBG investment (See table below). 62 If the property is sold, transferred, or the approved business operator ceases operation before the term period expires, the applicant will be credited a percentage of the loan amount for every month of occupancy. The credit is subtracted from the total loan amount to determine the un- forgiven loan balance. The un- forgiven balance is owed and becomes due immediately. . E "; Up to $7,000 1 year $7,001- $14,000 2 years $14,001— $21,000 3 years $21,001- $28,000 4 years $28,001- $35,000 5 years Fees 1) Loan Application Fee: The City shall require a loan application fee of $200. All loan application fees shall be identified as CDBG program income and deposited in the CDBG Loan account prior to being used to finance administrative costs associated with the program. 2) Loan Origination Fees: The City shall require a loan origination fee of $150.00 or 0.25 percent of the CDBG loan amount, whichever is greater. In addition, the City shall require the applicant to pay fifty percent 50 % of the professional Jega► fees and costs incurred by the City for the CDBG loan closing. The fees may be added to the PAReipal ameuRt ef the lean and paid with GDBG lean funds. All loan origination fees, including attorney's fees, shall be identified as CDBG program income and deposited in the CDBG Loan account. These funds will then be used to pay for administrative costs associated with the program. Gap Financing Gap financing is not an available component of the CDBG portion of the program. Leveraging Leveraging is required under the CDBG financing component. The CEIP requires each applicant to provide a sum equal to fifty percent (50 %1 -of the total project cost. Typically, applicants provide their matching share in the form of certified funds. The program operates on a reimbursement basis with funds disbursed by the City after all authorized work is complete 63 In some limited cases where CDBG CEIP project match is pre- approved in the form of prior work, the applicant is required to provide City with verifiable receipts for labor and materials equaling a maximum of fifty percent (50 %j of the approved project amount. Leveraged private investment is detailed in the body of the loan agreement and reflects the total investment committed by the borrower. Commitment letters from private lenders specifying the amount and terms of loans under consideration and documentation of any other private investment involved are normally required prior to loan decisions. The CDBG component does not require commitment letters from private lenders because the applicant must leverage in full at closing. In the event lending institutions refuse to lend funds, a letter stating the reason for the rejection must be obtained from the lending institution. Cost Verification The validity and reasonableness of all project costs should be documented and explained. Quotes, appraisals, and comparisons to industry standards may be used to examine costs for the CDBG CEIP programs. Applicants will be required to provide verification of costs to document leveraging requirements. Appraisals less than six months old may be required on real estate collateral and other assets such as inventory, machinery, furniture, fixtures, and equipment. Costs and estimates for projects must be submitted before loan verification can be made. Risk Level The loan portion of the CEIP will be operated in accordance with lending practices generally accepted as prudent for public loan programs and in accordance with the regulations of the Community Development Block Grant program. The program will obtain adequate and appropriate collateral from borrowers and act diligently to protect the interests of the CEIP. Nonfinancial project considerations that affect the likelihood of success should be documented. These include management capacity, strength of the market, the marketing plan, the possibility of unanticipated expenses and actions of competitors, and uncontrollable events. Job Impact and Required Annual Employment Report Investment of CDBG funds must meet a National Objective. The CDBG component of the program is provide investment to a for - profit business that benefits a low to moderate Income person and /or creates one (1) job for each loan awarded. Job creation /retention goals are included in the Loan agreement and are to be achieved in accordance with the criterion established by the CDBG program. Franchises and Dealerships Franchises and dealerships are eligible if they meet program objectives and selection criteria. Environmental Reviews and Lead Safe Work Practices (see below) CDBG guidelines require that the City perform site - specific environmental reviews for each proposed construction project. If environmental impacts are identified, applicant must take measures to comply 64 with applicable laws. Projects located in a flood plain or buildings more than 50 years old require additional review work. Public notices may also be required as part of the review process. *The HUD Renovation, Repair and Paint Rule (RRP) requiring certain lead -safe work practices must be followed if exterior renovation, repair or paint jobs are being undertaken on any public and commercial buildings built prior to 1978. Only EPA - certified Lead Renovator individuals or firms may oversee such projects. Contractor All applicants are required to use a third -party licensed contractor. All sub - grantees of CDBG funds for capital improvements and /or purchases must adhere to a competitive bidding process. A. General Bid Procedures —following are the basic requirements of Competitive Bidding: i. Advertising in newspapers, trade journals, and /or use of a bidders list ii. Contracts cannot be extended or renewed without reopening the bid process iii. Sub - grantees cannot use any firms on HUD's Debarment and Suspension List iv. No employee, officer or agent of the sub - grantee shall participate in the selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when the employee, officer or agent, any member of his /her immediate family, his /her partner, or an organization which employs or is about to employ any of the above, has a financial interest in the firm selected for the award. V. Price or rate quotations must be obtained from an adequate number of qualified sources (three to five). vi. Vendors may be phoned and their names, addresses and price or rate quotations should be documented vii. Fair Labor Standards must be followed. Displacement CEIP funds are not eligible for use in any project where job or business displacement is contemplated. Funds may not be used for any activity that relocates jobs from one area of the City to another. Confidentiality Material submitted shall become the property of the City. In the event an applicant desires to claim that portions of this application are exempt from disclosure under the provisions of RCW 42.17.250 to .340, it is incumbent upon the applicant to identify those portions in the proposal transmittal letter. The transmittal letter must identify the page and the particular exemption(s) from disclosure upon which it is making its claim. Each page claimed to be exempt from disclosure must be clearly identified by the word "confidential" printed on the lower right hand corner of the page. The City will consider a request(s) for exemption from disclosure; however, the City will make a decision predicated upon applicable laws. An assertion by an applicant that an entire volume of its proposal is exempt from disclosure will not be honored. 65 CEIP Management The CEIP Policies and Procedure Manual and related legal documents govern the operation of the program. The City of Federal Way Community and Economic Development Department markets the program and uses the CDBG Loan Review Advisory Committee (LRAC) for funding recommendations. LRAC funding recommendations are determined by a simple majority of members present when a quorum exists. LRAC recommendations are forwarded to the City Council for funding decisions for all CEIP requests. Summary of Project Criteria In addition to meeting basic eligibility criteria established to comply with Department of Housing and Urban Development (HUD) and City of Federal Way requirements, Loan applications are reviewed by staff and the LRAC for the following: 1. Adequacy of application documents; 2. Job impacts; 3. Credit standing; 4. Business plan feasibility; S. Business financial projections; 6. Adequacy of loan security; 7. Management capability; 8. Market factors; 9. Applicant's sharing of risk; 10. Extent of leveraging and extent to which CEIP investment in the project has been minimized; 11. Private (or other public) lender commitments; 12. Overall risk; 13. Environmental impact; 14. Public benefits (other than jobs); 15. Dollar importing potential; 16. Potential to diversify the local economy; 17. Effect on other competently managed businesses; 18. Consistency with local redevelopment strategies and design standards; 19. Geographic equity considerations; 20. Priority ranking; and 21. Funding availability, source, and timing factors. Loan Application Process Potential applicants for CDBG funding must contact the assigned City CSD staff for a preliminary review of applicant's plan to determine whether an applicant's project is eligible for the program pursuant to CDBG regulations. This preliminary review of project eligibility does not guarantee that the project will be funded. However, an initial finding that the project is eligible will assist applicants in deciding whether to proceed with the formal application process. After an applicant submits a complete application, staff prepares a written report to be presented at the next scheduled LRAC meeting. 66 Application Documents A. Documentation required for application to the Exterior Improvement Program includes the following: 1. Completed application form 2. Last fiscal year financial statement 3. Last tax return for property /business owner(s) 4. Personal financial statement for the property /business owner(s) S. Copy of business license 6. If the business has been in operation for less than one year, the following is required (in lieu of company financials): a. Projected cash flow for the first year on a monthly basis (cash flow should demonstrate the borrower's ability to maintain the business viability thus meeting the employment commitment.) B. Other information that may be required during the application process includes: 1. Names, addresses, Social Security numbers and financial statements of co- signers /guarantors 2. Copies of architectural plans, including all bids and /or estimates 3. Contract to buy /sell 4. Lease agreements S. Copy of Articles of Incorporation, Bylaws, or Partnership Agreements 6. Verification of owner's equity investment 7. Verification of bank or other financial participation 8. Documentation supporting that project will employ a Certified Lead Renovator if the project is related to renovation, repair or painting of all public and commercial buildings built prior to 1978. Deferred Loan Closings A separate set of legal documents, most of which are similar to commonly used bank forms, are required to close CEIP deferred loans. For CEIP project closings, the following documents are required: 1. Loan Agreement; 2. Promissory Note and Deed Restriction; 3. Truth -In- Lending Notice; 4. Owner - Contractor Agreement. Insurance If the program is for rehabilitation of a building, the applicant must demonstrate owner's, landlord's, and tenant's form of public liability insurance (bodily injury only) with minimum of $100,000; 67 If site clearance as a part of the rehabilitation of a building is performed with the project, the Applicant shall, in addition to other required insurance, obtain public liability and property damage insurance in an amount not less than $300,000 for bodily injury and not less than $75,000 for property damage. A copy of all executed insurance policies shall be provided to and approved by the City of Federal Way Community and Economic Development staff at the loan closing and upon renewal of policies. The City of Federal Way shall be named as an additional insured for the term of the loan. Other Conditions All work to be performed under this program must be in compliance with all applicable City codes and ordinances. Furthermore, since this program is funded with Federal Community Development Block Grant (CDBG) funds, all work must be completed in compliance with all applicable rules and regulations of the U.S. Dept. of Housing & Urban Development (HUD). These include, but are not limited to: environmental impact, historic preservation and prevailing wage and labor standard issues. Policy Changes The policies and procedures contained herein may be amended to reflect changing community and /or funding source priorities. Proposed changes may be reviewed for compliance by the LRAC, Mayor and City Council, and /or the Regional HUD Office. II. Loan Review Advisory Committee (LRAC) The City of Federal Way Council has designated the City of Federal Way CDBG Loan Review Advisory Committee (LRAC) as responsible for the review of all CDBG Commercial Loan Fund requests. Funding decisions relative to CDBG loans shall be made by the City Council upon a recommendation by the LRAC and the Mayor. 68 Appendix A COMMERCIAL EXTERIOR IMPROVEMENT PROGRAM APPLICATION 70 CDBG COMMERCIAL EXTERIOR IMPROVEMENT PROGRAM APPLICATION REQUIREMENTS FOR APPLICANTS Please check that all items listed below are enclosed in your application. ❑ Signed original application plus five copies enclosed ❑ Current Washington State and City of Federal Way Business License attached ❑ Last fiscal year financial statement and tax return for property/business owner(s) ❑ Other funding sources and details declared ❑ Detailed sketch or renderings - If required by code law, sealed architectural plans may be necessary ❑ Photographs of the building to be improved, showing all relevant faVades and surrounding buildings ❑ Insurance Documents ❑ Applicant's qualifying as LMI; submit required household income documentations. (see City staff) ❑ Detailed Project Budget Part A: General Applicant Information 1. Applicant Name /Address /Phone No.: 2. Total Project Cost: $ 3. Amount CDBG funds Requested: 71 4. Other sources of Project funding Secured? (Y or N) 5. Address of Building being improved: 6. Permanent Parcel # of Building being improved: 7. Provide a description of the current use of the property to be improved (office, retail, commercial, industrial) 8. Are there tenants using all or a portion of the building proposed to have work performed? (If yes, list contact information for all tenants) 1) 2) 31 Business Name Contact Person Contact Information 72 Part B: Description of Proposed Rehabilitation 1. Please provide a detailed description of the scope of work to be completed by this project: 2. List (all) City of Federal Way Permits required Permit Costs Part C: Project Implementation Schedule Please provide information for all activities that will occur on your improvement. Please attach a separate sheet if additional space is needed. 1. Description of Cost (attach formal quotes from three Contractors) Did they use Federal prevailing wage in their estimate? Yes ❑ No ❑ 2. Name /Address /Phone No /License No. of selected Contractor: 3. Proposed Project Schedule - starting and ending dates: 73 Part D: Project Budget: All cost estimates must be documented with quotes, engineer /architect estimates or other qualified source. Attach award letters and letters of commitment for all funds leveraged. No points will be awarded for leveraged funds without commitment letters or substantiated cost estimates. Part E: Certification by Applicant: The applicant certifies that all information contained in this application, including the documents and attachments, is true to the best of his /her knowledge and belief and is submitted for the 74 Total Project CDBG Funds Costs Requested Other Funds Committed Erineering: $ $ $ Surve : $ $ $ Appraisal: $ $ $ Le al: $ $ $ Purchase Price: $ $ $ Closing Costs: $ $ $ Relocation: $ $ $ $ $ $ Materials Labor: $ $ $ Construction (by Activity) Materials $ $ $ Labor: $ $ $ Construction (by Activity) Materials $ $ $ Labor: $ $ $ TOTALS: $ $ $ Part E: Certification by Applicant: The applicant certifies that all information contained in this application, including the documents and attachments, is true to the best of his /her knowledge and belief and is submitted for the 74 purpose of obtaining financial assistance from the City of Federal Way Community and Economic Development Department. I /We also authorize the City of Federal Way Community and Economic Development Department to obtain any information that may have a bearing on this application. Applicant: Date: Printed Name: Title: Applicant: Date: Printed Name: Title: FOR CITY OF FEDERAL WAY USE ONLY Date Application Submitted: CDBG Loan Amount Requested: $ Application Reference No.: Qualifies By National Objective No. of New Jobs to be Created: LRAC Review Date: Action Taken: City Council Review Date: 75 Appendix B Release of Claims Forms 76 NOTICE OF COMPLETION Notice is hereby given that: 1. The undersigned is owner of the interest or estate stated below in the property hereinafter described. 2. The full name of the owner is 3. The full address of the owner is 4. The nature of the interest or estate of the owner is: 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on: The work done was: 7. The name of the contractor for such work or improvement was: 8. The property on which said work or improvement was completed is in the City of Federal Way, County of King, State of Washington. 9. The street address of said property is VERIFICATION I, the undersigned, declare: I am the owner who executed the foregoing notice of completion. I have read the notice of completion and I declare under penalty of perjury that the foregoing is true and correct. Dated: , at Washington. By: 77 CONTRACTOR'S WAIVER AND AFFIDAVIT CDBG COMMERCIAL IMPROVEMENT PROGRAM Agent: Contractor: Site Address: Federal Way, WA Work Completed: The undersigned hereby certifies and declares: Contractor entered into written contract with Owner, for the work defined above. Work, including any and all authorized change orders, was completed on , 20_ in full compliance with all terms, conditions and specifications of said contract. Contractor has been paid all monies due except: AND /100 DOLLARS ($ In consideration of payment of the balance, Contractor hereby releases and all claims arising under or by virtue of said contract. from any Contractor guarantees the work performed under the above - mentioned contract for a period of one (1) year from completion date. All manufacturers and suppliers written guarantees and warranties covering materials and equipment furnished under the above - mentioned contract have been provided to Agency. All bills for labor and /or materials furnished in connection with the above- mentioned work have been fully paid. Any and all lien rights which Contractor may have, either as individual or as the authorized agent for the above - mentioned business, arising out of or on account of said work, are hereby waived and shall have no force or effect hereafter; further, Contractor certifies and declares that he /she will testify or depose before any competent tribunal, officer or person, in any proceeding now pending or hereinafter instituted, to the truth of each of the foregoing statements. The undersigned declares under penalty of perjury that the foregoing is true and correct. Executed this day of , 20 CONTRACTOR / AGENT PRINT NAME 78 COUNCIL MEETING DATE: March 5, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AGREEMENT WITH SKCSRA SOCCER REFEREES POLICY QUESTION: Should the Mayor and Council authorize a 3 year contract with SKCSRA to provide soccer referee services to the city? COMMITTEE: FEDRAC MEETING DATE: Feb 26, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Hutton Recreation Supervisor DEPT: PRCS ..._._.........._._._...._.__.._._.._..._............__.___._....._.._..._ .........................__......_.._.._..._.........__................ .__............................ _._.._....._._....................__._....................._....._........_....._......_.._._.........__.._...._..._ ........_............_._.... -__ _ ---... ..._..._._........ _ ........ _... Background: The proposed Agreement with SKCSRA will allow ongoing delivery of the soccer referee services that are required to operate the soccer leagues held on city fields. The total compensation would be $40,000.00 annually for a contract total of $120,000.00. SKCSRA has provided high quality referee services to the city for the past 21 years. Funding for this service is covered through the fees charged to the teams at registration. Options Considered: 1. Authorize a 3 year contract for soccer referee services in the amount of $120,000.00 to SKCSRA and authorize the Mayor to execute said agreement 2. Do not authorize a contract and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1: Authorize a three year contract for soccer referee services in the amount of $120,000.00 and authorize the Mayor to execute said agreement. MAYOR APPROVAL: ZTZ412 DIRECTOR APPROVAL: Ac6hunitter Council Conunitta Council COMMITTEE RECOMMENDATION: I move to forward the authorization of a 3 year contract for soccer referee services in the amount of $120, 000.00 and authorize the Mayor to execute said agreement to the full Council March S, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of authorization of a 3 year contract for soccer referees services in the amount of 120, 000.00 to SKCSRA and authorize the Mayor to execute said agreement. 79 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: • APPROVED COUNCIL BILL # • DENIED 1sT reading • TABLED/DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 0&12/2010 RESOLUTION # 79 COUNCIL MEETING DATE: March 5, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AGREEMENT WITH WSSUA SOFTBALL UMPIRES POLICY QUESTION: Should the Mayor and Council authorize a 3 year contract with WSSUA to provide softball umpire services to the city? COMMITTEE: FEDRAC MEETING DATE: Feb 26, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Hutton Recreation Supervisor DEPT: PRCS Background: T-- h'-e proposed Agreement with WSSUA will allow ongoing delivery of the softball umpire services that are required to operate the softball leagues held on city ball fields. The total compensation would be $35,000.00 annually for a contract total of $105,000.00. WSSUA has provided high quality umpire services to the city for the past 21 years. Funding for this service is covered through the fees charged to the teams at registration. Options Considered: 1. Authorize a 3 year contract for softball umpire services in the amount of $105,000.00 to WSSUA and authorize the Mayor to execute said agreement. 2. Do not authorize a contract and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1: Authorize a 3 year contract for softball umpire services in the amount of $105,000.00 to WSSUA and authorize the Mayor to execute said agreement. MAYOR APPROVAL: DIRECTOR APPROVAL: -� Co a Council Committee Council COMMITTEE RECOMMENDATION: I move to forward the authorization of a 3 year contract for softball umpire services in the amount of $105, 000.00 to WSSUA and authorize the Mayor to execute said agreement to the full Council March 5, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of authorizing a 3 year contract for umpire services in the amount of $105, 000.00 to WSSUA and authorize the Mayor to execute said agreement. 80 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 80 SUBJECT: NOTIFYING AND ENGAGING CITIZENS IN CITY BUSINESS POLICY QUESTION: N/A COMMITTEE: FEDRAC MEETING DATE: 2/26/13 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution N Other STAFF REPORT BY: Pat Richardson City Attorne DEPT: Law Attachments: Staff Report Options Considered: n/a — informational only MAYOR'S RECOMMENDATION: n/a MAYOR APPROVAL: DIRECTOR APPROVAL: Committee Council Initial COMMITTEE RECOMMENDATION: N/A — INFORMATIONAL ONLY. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: • APPROVED COUNCIL BILL # • DENIED 1sT reading • TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 81 CITY ATTORNEY'S OFFICE MEMORANDUM DATE: FEBRUARY 19, 2013 TO: COUNCIL MEMBERS MAYOR PRIEST Q FROM: PAT RICHARDSON, CITY ATTORNEY SUBJECT: NOTIFYING AND ENGAGING CITIZENS With the recent advertisements to fill the two council vacancies, it has come to light that there may be several other effective means to communicate to our citizens regarding City issues and opportunities for citizen engagement besides legal notices in a newspaper. For example, Council Rule 21.3 (3) required the City Clerk publish the advertisement for two consecutive weeks: Council Rule 21.3. (4) required that the application forms be placed in the King County Libraries, the Chamber of Commerce office, the Federal Way School District administration office and other locations, as deemed appropriate in addition to notifying those members serving on commissions, committees, and task forces. The City Clerk asked the applicants how they learned of the vacancies. It was discovered that a majority of the applicants learned of the vacancy through their involvement with the various commissions they participate in, as well as the Federal Way Mirror. In addition a few applicants heard of the vacancies through councilmembers, City Council meetings, word of mouth, and the City's Notify Me email system. The City received several requests that the information about the council vacancies be posted on the City's web site; the final request was the posting of the applicants' written answers, which was done the morning of the interviews. Given the large number of applicants and public interest in the process, Staff has begun to research and analyze the different methods for notifying our citizens. Presumably successful notification results in engaging citizens in topics that interest them. Legal Notices State law and/or Federal law requires publication in a newspaper. The following matters require legal notices in the newspaper: 82 o Annexation o Request for Bids ( "RFB ") — i.e. public works projects o Small Works Roster — Municipal Research publishes the roster o School impact fees - termination o Transportation impact fees — termination o Condemnation o State/Federal Grants — (i.e. CDBG) State law requires publication in the official newspaper for subject matter of all ordinances and the City's budget. 1 (A copy of a published notice is attached for your convenience). Other Notice Methods For most matters requiring notification, state law uses the term "reasonable methods ". Depending upon the action, reasonable methods can include posting notice at City Hall, posting notice at libraries, mailing notice within a specified perimeter, press releases, emails when one signs up to receive notice, or posting on the City's web site. Many of the City's current practices and rules regarding notice were developed more than a decade ago. Communications tools and user practices have changed greatly during that time. It is likely that there are new approaches that can be incorporated to increase outreach effectiveness, awareness and participation. Staff has not had the opportunity to fully research and analyze the effectiveness of the other notice methods, including options for a communications survey. We anticipate returning to Council in early fall with a comprehensive analysis regarding notification to citizens that may generate higher citizen participation. K:\agenda\FEDRAC\2013\2 -26 staff rpt — notifying (4) I The official newspaper must publish at least once a week, have general circulation within the City, and be designated by Council. The Federal Way Mirror is the City's official newspaper. 2 83 84 Dlnce-m 6xv, 7 •2012- COUNCIL MEETING DATE: N/A ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Follow -up January 2013 FEDRAC Item — WA State Cooperative Purchasing Agreement POLICY QUESTION: N/A —Information Only COMMITTEE: Finance, Economic Development and Regional Affairs Committee MEETING DATE: February 26, 2013 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance Summary/Background: As a follow -up to Councilmember Celski's question on what Federal Way businesses are on the state contract, below is the list of vendors that show Federal Way as their company location in their profile as of January 23, 2013: Vendor Coldwell Banker Commercial Danforth Fisher Scientific, LLC Olympic Moving and Storage H, LLC Public Knowledge, LLC Public Knowledge, LLC Workplace Resolutions, LLC World Language Services, LLC Contract Title Personal Service Master Contract Laboratory Equipment & Supplies (NASPO) Intrastate Relocation Services, HHG & Offices Organizational Development Personal Services Personal Service Master Contract Organizational Development Personal Services Interpreter Services, Spoken, Court, Other MAYOR'S RECOMMENDATION: N/A — Information Only MAYOR APPROVAL: DIItECTOR APPROVAL: conunitte6 Council Initial COMMITTEE RECOMMENDATION: N/A — Information Only Dini Duclos, Committee Chair Susan Honda, Committee Member Bob Celski, Committee Member PROPOSED COUNCIL MOTION• N/A — Information Only (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 85 COUNCIL MEETING DATE: March 5, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Resolution adopting the Investment Policy and repealing previous Resolution No. 94 -175. POLICY QUESTION: Should the City Council adopt the proposed Investment Policy? COMMITTEE: Finance, Economic Development and Regional Affairs CATEGORY: ❑ Consent ❑ City Council Business ❑ Ordinance ® Resolution MEETING DATE: February 26, 2013 ❑ Public Hearing ❑ Other STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance Attachments: Memo Resolution Investment Policy (red -line version) Exhibits A, B, C (red -line version) Investment Policy (clean version) Exhibits A, B, C (clean version) Options Considered: 1. Approve the Resolution and Investment Policy as presented. 2. Deny approval and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: A/ Council DIRECTOR APPROVAL: mmittee Initial COMMITTEE RECOMMENDATION: "I move to forward the proposed resolution and Investment Policy to the March S, 2013 Council meeting for approval. " Dini Duclos, Chair Susan Honda, Member Bob Celski, Member PROPOSED COUNCIL MOTION(S): `I move approval of the proposed resolution and Investment Policy. 86 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: • APPROVED COUNCIL BILL # • DENIED 1sT reading • TABLED/DEFERRED/NO ACTION Enactment reading • MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 86 CITY OF FEDERAL WAY MEMORANDUM To: Finance, Economic Development and Regional Affairs Committee Via: Skip Priest, Mayor From: Tho Kraus, Finance Director Date: February 26, 2013 Re: Investment Policy Amendments Background: On May 17, 1994 the City Council approved the original Investment Policy which authorizes staff to purchase investments outside of the Local Government Investment Pool. Based on review and best practices and current language, changes to the original investment policy are proposed. Summary of Maior Changes to the City's Investment Policy 1. Investment Policy a. Throughout Document i. Updated Director of Management Services to Finance Director and City Manager to Mayor ii. Replaced Investment Committee with Finance Director b. Scope i. Removed Trust and Agency Funds from list of funds (rationale - City does not have) c. Delegation of Authority i. Updated reference to Federal Way Revised Code d. Investment Committee i. Eliminated Investment Committee and replace reference to Investment Committee to Finance Director (rationale - Finance Director provides investment report Council Committee) e. Authorized Financial Dealers and Institutions i. Replaced reference to National Association of Securities Dealers to Financial Industry Regulatory Authority (rationale - the former was replaced by the latter) ii. Replaced Thomson Bankwatch to Fitch Ratings (rationale — Thomson Bankwatch is part of Fitch Ratings) f. Authorized and Suitable Investments i. Updated State Investment Pool to Local Government Investment Pool ii. Eliminated listing of preferred agency issues and referred to Exhibit B (rationale - eliminate redundancy) g. Competitive Selection of Investment Instruments i. Specifically stated two bids required for investments purchased on the secondary market h. Diversification i. Added maximum final maturity of individual security is five years ii. Added paragraph allowing maximum percentages to be exceeded, realignment not necessary (rationale — investments are held to maturity) 87 2. Exhibit A Investments Authorized Under State Law a. Added Government National Mortgage Association 3. Exhibit B Most Commonly Traded Agencies a. Eliminated classification of securities as some may fall under multiple classifications b. Added Government National Mortgage Association as a commonly traded agency c. Eliminated Federal Land Banks as they are commonly traded (no longer issued) Exhibit C Glossary a. Additional terminology b. Some modifications to existing terminology to provide clarity 88 RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, repealing Resolution No. 94 -175 and modifying and adopting the investment policy to govern the investment of public funds. WHEREAS, the City Council seeks at all times to maintain the highest fiscal integrity with respect to its administration of public funds; and WHEREAS, the budget of the City also includes a certain percentage of idle funds which are intended to be invested in order to balance the City's cash requirements for ongoing operations with the opportunity for the highest, prudent investment potentials to insure a reasonable return on idle funds with the highest investment return with maximum security; and WHEREAS, The City Council of the City of Federal Way hereby adopted the original Investment Policy on May 17, 1994 by Resolution No. 94 -175; and WHEREAS, amendments to the investment policy are necessary to reflect best practices and current language. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Repealer. Resolution No. 94 -175 with all attachments is hereby repealed effective March 5, 2013. Section 2. Investment Policy. The City Council of the City of Federal Way hereby modifies and adopts the Investment Policy as attached hereto, and hereby incorporated in full by this reference. Section 3. Severability. If any section, sentence, clause or phrase of this resolution Resolution No. 13- Page 1 of 3 Rev 1 /10 89 should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Section 7. Savings Clause. Resolution No. 94 -175, a portion of which is repealed by this resolution, shall remain in full force and effect until the effective date of this Resolution and shall remain in full force and effect in the event this resolution is invalidated in its entirety. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 20_. Resolution No. 13- CITY OF FEDERAL WAY MAYOR, SKIP PRIEST 90 Page 2 of 3 Rev 1/10 ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 13- 91 Page 3 of 3 Rev 1/10 City Council Approval: May, 17, 1994-March 5,.201_3 CITY OF FEDERAL WAY INVESTMENT POLICY 1_0 Pofi y It is the policy of the City of Federal Way to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the entity and conforming to all state and local statutes governing the investment of public funds as well as this Investment Policy. 2_0 Scope This Investment Policy applies to all financial assets of the City of Federal Way. These funds are accounted for in the City's Comprehensive Annual Financial Report and include: 2.1 Funds 2.1.1 General Fund 2.1.2 Special Revenue Funds 2.1.3 Capital Projects Funds 2.1.4 Debt Service Fund 2.1.5 Enterprise Funds 2.1.6 Internal Service Funds 7 1 7 T-mst and A g Fuftds (y tb, the a o t; f +1. L A 1 SIT ..,.... , i i.,..,� ..il.. 1 >svuv j 1 aAlzalo� vrruc -nlcv RV Y3 L V111V:11 {. System - ZTS;[d) 2.1.17 Any new fund created by the City Council, unless specifically exempted by the City Council 3_0 Prudence Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 3.1 The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officials acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 4_0 Obiective The primary objectives, in priority order, of the City of Federal Way's investment portfolio shall be: 92 Page 2 4.1 Safety Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. 4.1.1 The City shall ensure the safety of its invested idle funds by limiting credit and interest rate risks. Credit risk is the risk of loss due to the failure of the security issuer or backer. Interest rate risk is the risk that the market value of portfolio securities will fall due to an increase in general interest rates. a. Credit risk will be mitigated by: 1. Limiting investments to the safest types of securities; 2. Prequalifying the financial institutions with which it will do business; 3. Diversifying the investment portfolio so that the failure of any one issuer or backer will not place an undue financial burden on the City; 4. Monitoring all of the City's investments on a daily basis to anticipate and respond appropriately to a significant reduction of creditworthiness of any of the depositories. b. Interest rate risk will be mitigated by: 1. Structuring the City's portfolio so that securities mature to meet the City's cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity to meet those specific needs; 2. Investing primarily in shorter -term securities, unless it is anticipated that longer -term securities can be held to maturity without jeopardizing liquidity requirements; 3. Occasionally restructuring the portfolio to minimize the loss of market value and/or maximize cash flows. C. The physical security or safekeeping of the City's investments is also an important element of safety. Safekeeping requirements are defined in Section 11 of this Policy. 93 4.2 Liquidity The City's investment portfolio must be structured in a manner which will provide that securities mature at the same time as cash is needed to meet anticipated demands (static liquidity). Additionally, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). 4.3 Yield Yield on the City's investment portfolio is of secondary importance compared to the safety and liquidity objectives described above. Investments are limited to relatively low -risk securities in anticipation of earning a fair return relative to the risk being assumed. While it may occasionally be necessary or strategically prudent for the City to sell a security prior to maturity to either meet unanticipated cash needs or to restructure the portfolio, this Policy specifically prohibits trading securities for the sole purpose of speculating or taking an unhedged position on the future direction of interest rates. Specifically, "when, as, and if issued" trading and open -ended portfolio restructuring transactions are prohibited. 5_0 Delegation of Authority Authority to manage the City's investment program is derived from RCW 35A.40.050 and Sections -7- 1-3.45.010 and 7-23.45.020 of the Federal Way GityRevised Code. Management responsibility for the investment program is hereby delegated to the G4y Managef Mav�or and his or her designee, who shall establish written procedures for the operation of the investment program consistent with this Policy. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Policy and the procedures established by the Dire eter- of d 3.,,..age , Finance Director. The Dir-ee-ter of n,r,,.,,,,.,.ment c Finance Director shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. _ ! / j 94 - IN - r. _ ! / j 94 7-.46.0 Ethics and Conflict of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the City " aaag,rMayor any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City's portfolio. Employees and officers shall subordinate their personal investment transactions to those of the City, particularly with regard to the timing of purchases and sales. "7.0 Authorized Financial Dealers and Institutions Banks and savings and loan associations seeking to establish eligibility for the City's competitive certificate of deposit purchase programs shall submit information as required by the levees GermnitteeFinance Director. The Finance Director shall regularly report to the City Council its list of eligible banks and savings and loan associations. In addition, a list will be maintained of approved security broker /dealers selected by creditworthiness, who maintain an office in the state of Washington. Securities dealers not affiliated with a bank shall be required to be classified as reporting dealers affiliated with the New York Federal Reserve Bank, as primary dealers. Regional dealers may qualify if, in the determination of the T- "vestmea4 G^�° Finance Director, SEC Rule 150-1 (uniform net capital rule) has been satisfied. No public deposit shall be made except in a qualified public depository as established by state law. 8-47.1 Required Documentation All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must supply the lie CenteeFinance Director with certain documents, including but not limited to: audited financial statements, proof of'` National ^ sseei tion of Seeur-ities DeaLer-sFinancial Industry Regulatory Authority (FINRA) certification, trading resolution, proof of state registration, certification of having read the City's Investment Policy (see Section 810.3 below), and depository contracts. Each bank, savings and loan, and broker /dealer, otherwise qualified under the provisions of this Policy, who wishes to do business with the City shall submit a copy of its latest financial statement to the City, including a balance sheet and profit and loss statement. Banks shall also provide their most recent Consolidated Report of Condition ( "call report") at the request of the City. If the security dealer is a private partnership registered with the SEC, the following shall be required in 95 • M10918, I M- 7-.46.0 Ethics and Conflict of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the City " aaag,rMayor any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City's portfolio. Employees and officers shall subordinate their personal investment transactions to those of the City, particularly with regard to the timing of purchases and sales. "7.0 Authorized Financial Dealers and Institutions Banks and savings and loan associations seeking to establish eligibility for the City's competitive certificate of deposit purchase programs shall submit information as required by the levees GermnitteeFinance Director. The Finance Director shall regularly report to the City Council its list of eligible banks and savings and loan associations. In addition, a list will be maintained of approved security broker /dealers selected by creditworthiness, who maintain an office in the state of Washington. Securities dealers not affiliated with a bank shall be required to be classified as reporting dealers affiliated with the New York Federal Reserve Bank, as primary dealers. Regional dealers may qualify if, in the determination of the T- "vestmea4 G^�° Finance Director, SEC Rule 150-1 (uniform net capital rule) has been satisfied. No public deposit shall be made except in a qualified public depository as established by state law. 8-47.1 Required Documentation All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must supply the lie CenteeFinance Director with certain documents, including but not limited to: audited financial statements, proof of'` National ^ sseei tion of Seeur-ities DeaLer-sFinancial Industry Regulatory Authority (FINRA) certification, trading resolution, proof of state registration, certification of having read the City's Investment Policy (see Section 810.3 below), and depository contracts. Each bank, savings and loan, and broker /dealer, otherwise qualified under the provisions of this Policy, who wishes to do business with the City shall submit a copy of its latest financial statement to the City, including a balance sheet and profit and loss statement. Banks shall also provide their most recent Consolidated Report of Condition ( "call report") at the request of the City. If the security dealer is a private partnership registered with the SEC, the following shall be required in 95 lieu of a profit and loss statement: 1) disclosure of its excess net capital in the notes to the statement of financial condition, and 2) a separate letter from its CPA firm attesting to the fact that Rule 15C3 -1 has been complied with and the dealer's internal systems and controls have no material inadequacies. 9.47.2 Rating Service /Creditworthiness Criteria The City shall use a commercial rating service (Thomsen BankwatekFitch Ratings or equivalent) to most efficiently assess creditworthiness and qualification for the City's list of authorized depositories and securities brokers /dealers affiliated with a bank or savings and loan. If a rating is not available for a particular institution, the Finance Director may authorize a staff - generated financial statement analysis or other reliable rating service analysis. Depositories and broker /dealers affiliated with a bank shall be rated "B /C" or better. Commercial paper shall be rated A1/P1 in accordance with state law. &37.3 Required Certification Statement Before accepting funds or engaging in investment transactions with the City, the supervising officer at each depository and recognized security broker /dealer shall submit a certification. The document will certify that the officer has reviewed the Investment Policy and agrees to disclose potential conflicts or risks to public funds that might arise out of business between the firm/depository and the City. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City's funds. The supervising officer shall agree to exercise due diligence in monitoring the activities of other officers and subordinate staff members engaged in transactions with the City. Employees of any firm of financial institution offering securities or investments to the City shall be trained in the precautions appropriate to public- sector investments and shall be required to familiarize themselves with the City's investment objectives, policies, and constraints. 84.4 Required Master Repurchase Agreement Each bank, savings and loan, and security broker /dealer, otherwise qualified under the provisions of this Policy, who wishes to enter into repurchase agreements with the City shall be required to execute, in advance, the City's Master Repurchase Agreement. 8.0 Authorized and Suitable Investments The City is empowered by statute to invest in the types of securities listed in Exhibit A. The following table summarizes categories of investments authorized under this Policy, in general order of safety and liquidity: 89.1 StateLocal Government Investment Pool 96 Page 6 98.2 Repurchase Agreements 98.3 U.S. Treasury Obligations 98.4 U.S. Government Agencies 98.5 U.S. Government- Sponsored Corporations/Instrumentalities 98.6 Bankers' Acceptances: Secondary Market Domestic and Foreign 98.7 Commercial Paper: Secondary Market 98.8 Insured Certificates of Deposit: Banks and Savings & Loans 98.9 Uninsured/Collateralized Certificates of Deposit: Banks and Savings & Loans Not all government agency and instrumentality securities are widely traded. Some lack broad and deep markets, and others are inappropriate for cash management purposes by virtue of their price volatility or technical characteristics. Therefore, the City shall maintain a preference for the government agency issues listed belew+see in Exhibit B. f - 09.0 Competitive Selection of Investment Instruments 97 spee-ifie matur-i4y date is re"ired, e4her- for- eash flow pufpeses of foF eonfoffflaaee to maturity guidelines, bids m411 be requested for- instfumefAs Whieh meet the fnatMit-y r-eqttifemepA. if speeifie maturity is required, a market tfend (yield etwve) analysis will be eenduete dote .v ine whieh ..,,,,,-.,hies „la be most „dvai4.,g - eus__The investment officer shall obtain competitive bids from at least two brokers or financial institutions on all purchases of instruments purchased on the secondary market. Collateralization Collateralization shall be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be at least 100% of market value of principal and accrued interest. X9.1 Certificates of Deposit For certificates of deposit, any amount exceeding FDIC or FSLIC coverage shall be collateralized by eligible securities which are prescribed, designated and segregated in accordance with state law (RCW 39.58.050). 14,29.2 Repurchase Agreements A repurchase agreement is a transaction in which a counterparty agrees to transfer to the City securities in exchange for funds, with a simultaneous agreement by the City to resell the securities to the counterparty at a date certain. In such cases the transferred securities shall be U.S. Treasury or Government Agency issues whose market value at the time of transfer is equal to at least 100% of the repurchase agreement's face value. For other than overnight investments, the securities transferred shall be marked to market and maintained at an amount equal to at least 100% of the repurchase agreement's face value. The market value of the transferred securities may be required to exceed the repurchase agreement's face value by an amount which is expected to protect against a sudden decrease in the market value of the transferred securities. The types of securities to be accepted as transferred securities in repurchase agreements in which the City is the buyer shall be limited to the types of eligible U.S. Treasury or Government Agency issues listed in Sections 9.3 and 9.4 above. The City shall maintain a preference for shorter -term maturities. If it is determined that the transferred securities have variable degrees of market risk due to the type of instruments involved and/or their terms to maturity, the City may require the counterparty to transfer additional securities. The number of transferred securities for each repurchase agreement shall ordinarily be limited to three or less. The City may authorize the counterparty to transfer more than three. Substitutions of transferred securities shall be limited to U.S. Treasury Bills and may not be made without prior approval by the City. Substitutions are to be confirmed in accordance with Section 11.0. 98 Page 8 1 439.3 Other Investments Any other investments shall be collateralized by the actual security held in safekeeping by the City's safekeeping agent. t- ;010.0Safekeeuine and Custody All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery- versus - payment (DVP) basis. To protect against potential fraud and embezzlement, the assets of the City shall be secured through third -party safekeeping and custody procedures. Securities will be held by a third party custodian with which the City has executed a safekeeping agreement. The delivery of these securities will be evidenced by safekeeping receipts. Verification of transferred securities will be part of the City's annual financial audit by the State Auditor's Office. 4-3;811.0 Diversification It is the policy of the City to diversify its investment portfolio. Assets held in the common cash fund shall be diversified to avoid incurring unreasonable risk of loss resulting from overconcentration of assets in a specific maturity, a specific issuer, or a specific class of securities. Diversification strategies shall be determined and reviewed periodically by the hwestment Finance Director. As a general rule, which may be amended by the laves,. epA r..,v,.. i#eeFinance Director upon Ma oy is approval as economic cycles change, the following diversification limitations may be imposed on the portfolio: t -1 11.1 Maturity No more than 20% of the portfolio may be invested beyond 12 months, and average maturity of the portfolio may not exceed two years. The maximum stated final maturity of individual securities in the portfolio shall be five 43411.2 Default Risk No more than 5% of the portfolio may be invested in the securities of a single issuer, except for the U.S. Treasury, to which no limits apply, and commercial paper, which is limited to 3% of the portfolio in accordance with state law. No more than 30% of the portfolio may be invested in bankers' acceptances and certificates of deposit. 4"11.3 Liquidity Risk At least 10% of the portfolio may be invested in overnight instruments or in marketable instruments which can be sold to raise cash in one day's notice. Due to fluctuations in the aggregate surplus funds balance, maximum percentages for a particular issuer or investment tie may be exceeded at a point in time subsequent to the purchase of a particular issuer or investment type. Securities need not be liquidated to realign the portfolio; however, consideration should be given to this matter when future purchases are made to ensure that appropriate diversification is maintained. 99 Page 9 44-412.0 Internal Controls The City's internal controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, or unanticipated changes in financial markets. Controls which the City deems important include, but are not limited to: Control of collusion Separation of functions Separation of transaction authority from accounting and recordkeeping Custodial safekeeping Avoidance of bearer -form securities Specific limitations regarding securities losses and remedial action Clear delegation of authority to subordinate staff members Written confirmation of telephone transactions Supervisory authority of employee actions Minimize the number of authorized investment officials Documentation of transactions and strategies The City will undergo an annual independent review by the State Auditor's Office which will verify compliance with policies and procedures. -t- 5.413.0 Performance Standards The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City's investment risk constraints and cash flow needs. 4- °+,113.1 Market Yield (Benchmark) The City's investment strategy is primarily passive. Given this strategy, the basis used by the City to determine whether market yields are being achieved shall be the range between the six -month U.S. Treasury Bill and the Local Government State Investment Pool WA)14.0ftortina The Finance Director is charged with the responsibility of including a report on investment activity and returns in the City's monthly financial report. Reports may include, but are not limited to: market conditions, performance, breakdowns by security type and maturity, and number of trades. 17-4115.01nvestment Policy Adoption The City's Investment Policy shall be adopted by resolution of the City Council. The Policy shall be reviewed annually by the investment Finance Director to ensure its consistency with respect to the overall objectives of safety, liquidity and yield, and its relevance to current laws and financial trends. Proposed amendments to the Policy shall be prepared by the Direeter- �.FAr Management c "• °Finance Director , and �Il L7IIL 100 Page 10 after review and approval by the City MaftagefMayor, shall be forwarded to the City Council for consideration and approval. Attachments: Exhibits A, B and C 101 I EXHIBIT A INVESTMENTS AUTHORIZED UNDER STATE LAW Security RCW * Certificates, notes, bonds, or other obligations of the United States 43.84.080; 36.29.020 * Obligations of U.S. agencies or of any corporation wholly owned by 43.84.080; 36.29.020 the government of the United States * Federal Home Loan Bank notes and bonds 43.84.080; 36.29.020 * Federal Land Bank bonds 43.84.080; 36.29.020 * Federal National Mortgage Association notes, debentures, and 43.84.080; 36.29.020 guaranteed certificates of participation * Government National Mortgage Association bonds 43.84.080-,36.29.020 * Obligations of any other government- sponsored corporation whose 43.84.080; 36.29.020 obligations are or may become eligible as collateral for advances to member banks as determined by the board of governors of the federal reserve system * Bankers' acceptances purchased on the secondary market * Commercial paper purchased on the secondary market * State, county, municipal, or school district bonds or warrants of taxing districts of the state. Such bonds and warrants shall only be those found to be within the limit of indebtedness prescribed by law for the taxing district issuing them and to be general obligations. * Motor vehicle fund warrants, when authorized by agreement between State Treasurer and the Department of Transportation, requiring repayment of invested funds from any moneys in the motor vehicle fund available for State highway construction. * Washington State Treasurer's Investment Pool * Any investments authorized by law for the Treasurer of the State of Washington or any local government of the State of Washington other than a metropolitan municipal corporation, but such investments shall not include certificates of deposit of banks or bank branches not located in the State of Washington. * Bonds of the State of Washington and any local government in the State of Washington which bonds have, at the time of investment, one of the three highest credit ratings of a nationally recognized rating agency. * General obligation bonds of a state other than the State of Washington and general obligation bonds of a local government of a state other than the State of Washington, which bonds have, at the time of investment, one of the three highest credit ratings of a nationally recognized rating agency. 102 43.84.080; 36.29.020 43.84.080 43.84.080 43.84.080 43.250.040 39.59.020 39.59.020 39.59.020 Page 2 * Bonds or warrants of this State 35.39.030 * General obligation or utility revenue bonds or warrants of any city or 35.39.030 town in this State * A city's or town's own bonds or warrants of a local improvement 35.39.030 district which are within the protection of the local improvement guaranty fund law * Interim financing warrants of a local improvement district which is 35.39.034 within the protection of the local improvement guaranty fund law * A city's or town's own local improvement installment notes which are 35.45.150 within the protection of the local improvement guaranty fund law * Bonds or other obligations issued by a metropolitan municipal 35.58.510 corporation pursuant to Chapter 35.58 RCW * Bonds or other obligations issued by a housing authority pursuant to 35.82.220 the housing authorities law of this State or issued by any public housing authority or agency in the United States * Outstanding warrants of the county tax refund fund in the same county 36.33.070 as the government making the investment * Subject to compliance with RCW 39.56.030, registered warrants of a 39.59.024.0 local government in the same county as the government making the investment * Subject to the arbitrage provisions of Section 148 of the Federal 39.59.030 Internal Revenue Code, or similar provisions concerning the investment of state and local money and funds, the following mutual funds and money market funds: • Shares of mutual funds with portfolios consisting of only United States government bonds or bonds issued by federal agencies with average maturities of less than four years, or bonds described in RCW 39.59.020 (1) or (2), except that bonds otherwise described in RCW 39.59.020 (1) or (2) shall have one of the four highest credit ratings of a nationally recognized rating agency; • Shares of money market funds with portfolios consisting or only bonds of states and local governments, or other issuers authorized by law for investments by local governments, which bonds have at the time of investment one of the two highest credit ratings of a nationally recognized rating agency; • Shares of money market funds with portfolios consisting of securities otherwise authorized by law for investment by local governments * Notes or bonds secured by mortgage which the Federal Housing 39.60.010 Administration has insured or has made a commitment to insure in obligations or national mortgage associations 103 Page 3 Debentures issued by the Federal Housing Administration Bonds of the Home Owner's Loan Corporation Notes, bonds or debentures of savings and loan associations, banks, mutual savings banks, savings and loan service corporations operating with approval of the federal home loan bank, and corporate mortgage companies that are rated not less than "A ", or are insured or guaranteed and backed as required Farm ownership and soil and water conservation loans fully guaranteed as to principal and interest under the Bankhead -Jones Farm -Tenant Act; and the Washington land bank (provided that the funds to be invested are not under constitutional prohibition) Washington State Housing Finance Commission bonds Port district revenue bonds and notes issued under the authority of Chapter 54.34. RCW Local utility district bonds issued by a public utility district 104 39.60.010 39.60.010 39.60.050 43.33A.080 43.180.190 53.34.150 54.16.070 Page I EXHIBIT B PREFE4UWDMOST COMMONLY USED-TRADED GOVERNMENT AGENC4 AGENCIES ISSUES Farm Credit Consolidated System -wide diwouni neksBonds vi" 1027M. OW ORION NOW •10M. • Farm Credit Consolidated System -wide diwouni neksBonds The Fedefal FaFm Credit Bmiks Funding Ger-per-a4ion also issue eenselidated bonds with Six- issued „4+1, longer- ... ,.,+,hies in dene,.,.,inations e f $ 000 mefe.The Farm Credit System is a cooperatively owned nationwide system of banks and associations that provides mortgage loans, short and intermediate -term credit and related services to farmers, ranchers, producers. or harvesters of aquatic products, rural homeowners, and agricultural and rural cooperatives. The Farm Credit System is organized geographically into 12 Farm Credit Districts. In each district, there is a Federal Land Bank, a Federal Intermediate Credit Bank, and a Bank for Cooperatives. In addition, there is a Central Bank for Cooperatives in Denver, Colorado, which participates with district banks in larger loans. Responsibifily for supervising the Farm Credit System in the public's best interest is the Farm Credit Administration, which is an independent agency of the U.S. Government. Each of the 37 Farm Credit Banks is audited and examined at least once each year Farm Credit Administration examiners. Federal Farm Credit Banks Consolidated System -wide Bonds are secured joint and several obligations of the 37 Farm Credit Banks. Bonds are issued each month with six and nine -month maturities. Longer -term bonds are issued approximately eight times a year. They are issued in book -entn, form, in multiples of $1,000 for 105 � MMCY XN i7IFIftll AB�Itld1�fVIYARX,MIM�YN�WIXIMI'I M1MlJIP�.A�JJJIMlw�w�rww.._ The Fedefal FaFm Credit Bmiks Funding Ger-per-a4ion also issue eenselidated bonds with Six- issued „4+1, longer- ... ,.,+,hies in dene,.,.,inations e f $ 000 mefe.The Farm Credit System is a cooperatively owned nationwide system of banks and associations that provides mortgage loans, short and intermediate -term credit and related services to farmers, ranchers, producers. or harvesters of aquatic products, rural homeowners, and agricultural and rural cooperatives. The Farm Credit System is organized geographically into 12 Farm Credit Districts. In each district, there is a Federal Land Bank, a Federal Intermediate Credit Bank, and a Bank for Cooperatives. In addition, there is a Central Bank for Cooperatives in Denver, Colorado, which participates with district banks in larger loans. Responsibifily for supervising the Farm Credit System in the public's best interest is the Farm Credit Administration, which is an independent agency of the U.S. Government. Each of the 37 Farm Credit Banks is audited and examined at least once each year Farm Credit Administration examiners. Federal Farm Credit Banks Consolidated System -wide Bonds are secured joint and several obligations of the 37 Farm Credit Banks. Bonds are issued each month with six and nine -month maturities. Longer -term bonds are issued approximately eight times a year. They are issued in book -entn, form, in multiples of $1,000 for 105 Page 2 maturities of over D months and of $5,000 for shorter maturities System -wide bonds sold to the public are secured by collateral consisting of notes or other obligations of borrowers oblations of the United States or any agency thereof or other readily marketable securities approved by the Farm Credit Administration or cash, in an aggregate value equal to the bonds outstanding. The system also issues discount notes with maturities ranging from 7 to 270 days Federal Home Loan Banks The Home Loan Bank system was organized under the Federal Home Loan Bank Act, beginning in 1932. Twelve district banks operate a credit reserve system under the supervision of a federal board. Membership in the credit system consists of savings and loan associations, cooperative banks, insurance companies and savings banks. The banks issue consolidated bonds and discount notes as joint and severable obligations of the Home Loan Bank System. Although the banks operate under federal charter with government supervision, the securities are not guaranteed by the U.S. government. However, the banks are required to maintain secured advances, guaranteed mortgages, U.S. government securities or cash in an amount at least equal to the amount of the consolidated bonds and discount notes outstanding. Therefore, the reserves pledged against this outstanding debt are considerable. Consolidated notes are issued with original maturities of one year or less, and are available in denominations of $100,000, $150,000, and $1 million. Maturities range between 30 and 360 days, at the discretion of the buyer. Consolidated bonds are issued only in book entry form for a minimum of $10,000 with multiples of $5,000 thereafter. Income is exempt from state and local taxes, which slightly diminishes yields. Federal Home Loan Mortgage Corporation (Freddie Mac) Also known as Freddie Mac, the Federal Home Loan Mortgage Corporation ( FHLMC) was established in 1970 to help maintain the availability of mortgage credit for residential housing. To accomplish this goal, the FHLMC purchases a large volume of conventional residential mortgages and participations in mortgages from members of the Home Loan Bank system. The FHLMC finances these operations by marketing guaranteed mortgage certificates and mortgage participation certificates (PCs). Freddie Mac offers discount notes and bonds under its own name, in contrast to an older practice of obtaining credit from the Home Loan Bank System. These securities do not carry U.S. government guarantees. Student Loan Marketing Association (Sallie Mae) In 1972, Congress amended the Higher Education Act of 1965 and established a private, not -for- profit corporation called the Student Loan Marketing Association (SLMA). Sallie Mae, as the corporation is also known, provides for financing the federal Guaranteed Student Loan Program. Through Sallie Mae financing operations, student loans are guaranteed, encouraging lending by various financial institutions. To serve lenders' liquidity needs, the SLMA warehouses 106 3 advances through a revolving line -of- credit arrangement, until loan cash flow begins. These advances in turn are insured by the U.S. Commissioner of Education. Sallie Mae regularly enters the credit markets with short-term and non - guaranteed discount notes with maturities under one year, accompanied by an extensive program of floating -rate notes with various maturities. The rate is adjusted periodically at a premium above the 91 -day T -bill rate. These securities can offer useful hedges against future periods of rapid interest rate increases. Federal National Mortgage Association (FNMA or Fannie Mae) The Federal National Mortgage Association was the first modern federally chartered corporation owned entirely by stockholders. The agency was chartered in 1938, and its operations were partitioned into two corporations in 1968. Its sister organization, the Government National Mortgage Association, represents a spin -off of former FNMA operations. FNMA purchases of conventional mortgages are financed by the sale of corporate obligations (debentures and short-term notes) to private investors. The debentures are issued in book entry form only in denominations starting at $10,000, with $5,000 increments thereafter. Secondary market operations are financed in part through issuance of short-term notes that resemble commercial paper. The maturities on these notes range up to 360 days, with rates occasionally brought in line with rates available in the money market for Treasury bills, commercial paper and similar discount instruments. A minimum order for these notes is $50,000. The notes are issued through dealers. FNMA securities enjoy a strong secondary market in the short-term sector, with yield premiums of one -fourth percent (over T- bills) now common in the six -month to one -year maturity range. FNMA debt interest is not exempt from state and local taxation, enhancing yield potential for public investors. Government National Mortrare Association (GNMA or Ginnie Mae) The 1968 partition of the Federal National Mortgage Association. Ginnie Mae is a wholly government -owned corporation within the Department of Housing and Urban Development. It took over the Mecial assistance and the management and liquidating functions that had formerly been lodged in FNMA. These functions involve activities that could not be profitably carried out by private firm Ginne Mae's mission is also to make real estate investment more attractive to institutional investors which it has done by designing and issuing, partly in conjunction with private financial institutions mortgage- backed securities for which an active secondary market has developed Under the pass - through approach private mortgage lenders assemble pools of mortgages acquired through Ginne Mae auctions or from other sources and then sell certificates backed by these mortgages to investors. These securities are referred to as pass- through securities because pa ment of interest and principal on mortgages in the pool is passed on to the certificate holders after deduction of fees for servicing and guarantee. Pass - through certificates have stated maturities equal to those of the underlying mortgages However actual maturities 107 Page 4 tend to be much shorter because of prepayments the average life on single mortgages being gpproximately 12 years On pass- through securities principal and interest are paid monthly to the investor. Because payments are made monthly and because the passed through varies from month to month due to mortgage payments pass- throughs are issued in registered form only_ They have minimum denominations of $25,000. They carry Ginnie Mae's guarantee of timely payment of both principal and interest and in addition are backed by the full faith and credit of the U.S. Government. • - 108 Page 1 EXHIBIT C GLOSSARY accretion (of a discount) In portfolio accounting, a straight -line accumulation of capital gains on discount bonds in anticipation of receipt of par at maturity. accrued interest Interest due from issue or from the last coupon date to the present on an interest- bearing security. The buyer of the security pays the quoted dollar price plus accrued interest. active A market in which there is much trading. add -on rate A specific rate of interest to be paid. Stands in contrast to the rate on a discount security, such as a Treasury bill, that pays no interest. ege-eiesagency .A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of a federal agency is the Government National Mortgage Association (GNMA) . An example of a FSA is the Federal National Mortgage Association (FNMA). amortize In portfolio accounting, periodic charges made against interest income on premium bonds in anticipation of receipt of the call price at call or of par value at maturity. arbitrage Strictly defined, buying something where it is cheap and selling it where it is dear; for example, a bank buys 3 -month CD money in the U.S. market and sells 3 -month money at a higher rate in the Eurodollar market. In the money market, often refers: (1) to a situation in which a trader buys one security and sells a similar security in the expectation that the spread in yields between the two instruments will narrow or widen his profit, (2) to a swap between two similar issues based on an anticipated change in yield spreads, and (3) to situations in which a higher return (or lower cost) can be achieved in the money market for one currency by utilizing another currency and swapping it on a fully - hedged basis through the foreign- exchange market. asked The price at which securities are offered. back discount rate Yield basis on which short-term, non - interest - bearing money market securities are quoted. A rate quoted on a discount basis understates bond equivalent yield. That must be calculated when comparing return 109 against coupon securities. back up (1) When yields rise and prices fall, the market is said to back up. (2) When an investor swaps out of one security and into another of shorter current maturity (e.g. out of a 2 -year note into an 18- month note), s/he is said to back up. bankers' acceptance (BA) A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill. basis (1) Number of days in the coupon period. (2) In commodities jargon, basis the spread between a futures price and some other price. A money market participant would talk about spread rather than basis. basis point 1 /100th of 1%. basis price Price expressed in terms of yield to maturity or annual rate of return. bear market A declining market or a period of pessimism when declines in the market are anticipated. bearer security A security the owner of which is not registered on the books of the issuer. A bearer security is payable to the holder. bid The price offered for securities. block A large amount of securities, normally much more than what constitutes a round lot in the market in question. book -entry securities The Treasury and federal agencies are moving to a book -entry system in which securities are not represented by engraved pieces of paper but are maintained in computerized records at the Fed in the names of member banks, which, in turn, keep records of the securities they own as well as those they are holding for customers. In the case of other securities for which there is a book -entry system, engraved securities do exist somewhere in quite a few cases. These securities do not move from holder to holder but are usually kept in a central clearinghouse or by another agent. book value The value at which a debt security is shown on the holder's balance sheet. Book value is often acquisition cost +/- amortization or accretion, which may differ markedly from market value. It can be further defined as "tax book ", "accreted book ", or "amortized book" value. by Market abbreviation for basis points. Thus, 1 by means 1 basis point, 10 by means 10 basis points. 110 broker A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides; s/he does not position. In the money market, brokers are active in markets in which banks buy and sell money and in interdealer markets. bull market A period of optimism when increases in market prices are anticipated. bullet (loan or security) All principal is due at maturity. buy -back Another term for a repurchase agreement. callable bond A bond that the issuer has the right to redeem prior to maturity by paying some specified call price. call price The price at which an issuer may redeem a bond prior to maturity. The price is usually at a slight premium to the bond's original issue price to compensate the holder for loss of income and ownership. call risk The risk to a bondholder that a bond may be redeemed prior to maturily. cash management bill Very- short- maturity bills that the Treasury occasionally sells because its cash balances are down and it needs money for a few days. cash market Traditionally, this term has been used to denote the market in which commodities were traded, for immediate delivery, against cash. Since the inception of futures markets for T bills and other debt securities, a distinction has been made between the cash markets in which these securities trade for immediate delivery and the futures markets in which they trade for future delivery. cash price Price quotation in the cash market. cash settlement In the money market, a transaction is said to be made for cash settlement if the securities purchased are delivered against payment in Fed funds on the same day the trade is made. certificate of deposit A time deposit with a specific maturity evidenced by a certificate. Large - denomination CDs are typically negotiable. clear A trade carried out by the seller delivering securities and the buyer delivering funds in proper form. A trade that does not clear is said to fail. collateral Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged 111 Page 4 by a bank to secure deposits of public monies. commercial paper An unsecured short-term promissory note with a fixed maturity of no more than 270 days. Commercial paper is normally sold at a discount from face value. Comprehensive Annual The official annual financial report for the City of Federal Way. Financial Report (CAFR)It includes five combined statements and basic financial statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance- related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.. confirmation A memorandum to the other side of a trade describing all relevant data. coupon (1) The annual rate of interest on the bond's face value that a bond's issuer promises to pay the bondholder. (2) A certificate attached to a bond evidencing interest due on a payment date. credit enhancement The backing of paper with collateral, a bank LOC, or some other device to achieve a higher rating for the paper. credit risk The risk that an issuer of debt securities or a borrower may default on his obligations, or that payment may not be made on sale of a negotiable instrument. (See overnight delivery risk.) current coupon A bond selling at or close to par; that is, a bond with a coupon close to the yield currently offered on new bonds of similar maturity and credit risk. current issue In Treasury bills and notes, the most recently auctioned issue. Trading is more active in current issues than in off - the -run issues. current maturity Current time to maturity on an outstanding note, bond, or other money market instrument; for example, a 5 -year note one year after issue has a current maturity of four years. current yield Coupon payments on a security as a percentage of the security's market price. In many instances the price should be gross of accrued interest, particularly on instruments where no coupon is left to be paid until maturity. dealer A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for her/his own account. debenture A bond secured only by the general credit of the issuer. 112 debt securities IOUs created through loan-type transactions - commercial paper, bank CDs, bills, bonds, and other instruments. default Failure to make timely payment of interest or principal on a debt security or to otherwise comply with the provisions of a bond indenture. delivery versus payment There are two methods of delivery of securities: delivery verses payment and delivery versus receipt (also called free). Delivery versus payment is delivery of securities with an exchange of money for securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. discount rate The rate of interest charged by the Fed to member banks that borrow at the discount window. The discount rate is an add -on rate. discount securities Non - interest - bearing money market instruments that are issued at a discount and redeemed at maturity for full face value; for example, U.S. Treasury bills. discount window Facility provided by the Fed enabling member banks to borrow reserves against collateral in the form of governments or other acceptable paper. diversification Dividing investment funds among a variety of securities offering independent returns. dollar price of a bond Percentage of face value at which a bond is quoted. equivalent bond yield Annual yield on a short-term, non - interest - bearing security calculated so as to be comparable to yields quoted on coupon securities. fail A trade is said to fail if on the settlement date either the seller fails to deliver securities in proper form or the buyer fails to deliver funds in proper form. federal credit agencies Agencies of the federal government set up to supply credit to various classes of institutions and individuals; for example, S & Ls, small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance A federal institution that insures bank deposits, currently up to Insurance (FDIC) IIQ250,000 per deposit. federal funds (1) Non - interest - bearing deposits held by member banks at the Federal Reserve. (2) Used to denote "immediately available" funds in the clearing sense. 113 federal funds rate The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open market operations. Federal Home Loan Banks The institutions that regulate and lend to savings and loan. The fFHLBI Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis -a -vis member commercial banks. Federal National A publicly owned government- sponsored corporation chartered in Mortgage Association 1938 to purchase mortgages from lenders and resell them to (FNMA or Fannie Mae) investors Known by the nickname Fannie Mae, it packages mortgages backed by the Federal Housing Administration, but also sells some nongovernment- backed mortgages. Federal Open Market Consists of seven members of the Federal Reserve Board and five Committee (FOMQ of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding the sales and purchases of Government Securities in the open market as a means of influencing the volume of bank credit and money. Federal Reserve System The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 Regional Banks and about 5,700 commercial banks that are members of the system. Financial Industry A regulatory body created after the merger of the National Regulatory Authority Association Securities Dealers and the New York Stock Exchange's ( FINRA) regulation committee. The FINRA is responsible for governing business between brokers dealers and the investing public. By consolidating these two regulators FINRA aims to eliminate regulatory overlap and cost inefficiencies. float The difference between the credits given by the Fed to banks' reserve accounts on checks being cleared through the Fed and the debits made to banks' reserve accounts on the same checks. Float is always positive, because in the clearing of a check, the credit sometimes precedes the debit. Float adds to the money supply. general obligation bonds Municipal securities secured by the issuer's pledge of its full faith, credit and taxing power. Glass Steagall Act A 1933 act in which Congress forbade commercial banks to own, underwrite, or deal in corporate stock and corporate bonds. 114 good funds A market expression for immediately available money, that is, Fed funds. Government National Securities guaranteed by GNMA and issued by mortgage bankers Mortva _-e Association commercial banks savings and loan associations and other (GNMA or Ginnie Mae) institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by FHA VA or FMHM mortgages. The term pass - through is often used to describe Ginnie Maes. governments securities Negotiable U.S. TFeasw:y seetei4ies--An obligation of the U.S. government, backed by the full faith and credit of the government These securities are regarded as the highe"uality of investment securities available in the U.S. securities market See "Treasury Bill Notes and Bonds." haircut Margin in a repo transaction; that is, the difference between the actual market value measured at the bid side of the market and the value used in a repo agreement. handle The whole - dollar price of a bid or offer is referred to as the handle. For example, if a security is quoted 101 -10 bid and 101 -11 offered, 101 is the handle. Traders are assumed to know the handle, so a trader would quote that market to another by saying she was at 10 -11. (The 10 and 11 refer to 32nds.) internal controls An internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure is designed to provide reasonable assurance that these obiectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived; and 2) the valuation of costs and benefits requires estimates and Judgments made by management. Internal controls should address the following points: 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction,a separation of duties is achieved. 3. Custodial safekeeping — Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third pqqty for custodial safekeeping 115 Page 8 4. Avoidance of physical delivery securities — Book -entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded again loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members — Subordinance staff members must have a clear understanding of their authority and responsibilities to avoid improper transactions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers — Due to the potential for error and improprieties arising from telgphone and electronic transactions all transactions should be supported by written communications and approved by the g_propriate person Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with thelead bank and third -party custodian — The designated official should ensure that an agreement will be entered into and will address the following 12oints: controls; security provisions. and responsibilities of each party making and receiving wire transfers. inverted yield curve A chart formation that illustrates long-term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and restrictive monetary policy. liquidity A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, as security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. liquidity diversification Investing in a variety of maturities to reduce the price risk to which holding long bonds exposes the investor. liquidity risk In banking, risk that monies needed to fund assets may not be available in sufficient quantities at some future date. Implies an imbalance in committed maturities of assets and liabilities. ILocal Government An investment by local governments in which their money is pooled Investment Pool (LGIP) as a method for managing local funds. 116 E long bonds Bonds with a long current maturity. margin In a repo or reverse repurchase transaction, the amount by which the market value of the securities collateralizing the transaction exceeds the amount lent. market value The price at which a security could presumably be purchased or sold. marketability A negotiable security is said to have good marketability if there is an active secondary market in which it can easily be resold. master repurchase A written contract covering all future transactions between the parties agreement to purchase - reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer- lender to liquidate the underlying securities in the event of default by the seller - borrower. maturity The date upon which the principal or stated value of an investment becomes due and payable. money market The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. money market (center) A bank that is one the nation's largest and consequently play an bank active and important role in every sector of the money market. money supply definitions M -1: Currency in the hands of the public, travelers checks of nonbank issuers, net demand deposits plus other checkable deposits including NOW accounts. Excludes deposits due to domestic banks, the U.S. government, and foreign banks and official institutions. M -2: M -1 plus money market deposit accounts plus overnight repos and money market funds and savings and small (less than $100,000) time deposits held at all depository institutions plus overnight repos at banks plus overnight Euros held by nonbank U.S. depositors in the Caribbean branches of U.S. banks plus balances at money funds (excluding institutions -only funds). M -3: M -2 plus large (over $100,000) time deposits at all depository institutions, term repos at banks and S &Ls plus balances at institutions- only money funds. L: M -3 plus other liquid assets such as term Eurodollars held by nonbank U.S. residents, bankers' acceptances, commercial paper, Treasury bills and other liquid governments, and U.S. savings bonds. 117 10 mortgage bond Bond secured by a lien on property, equipment, or other real assets. negotiable certificates A large- denomination (generally $1 million) CD that can be sold of deposit but cannot be cashed in before maturity. nominal yield The stated rate of interest that a bond pays its current owner, based on par value of the security. It is also known as the "coupon" "coupon rate ", or "interest rate ". note Coupon issues with a relatively short original maturity are often called notes. Treasury notes are coupon securities that have an original maturity of up to 10 years. odd lot Less than a round lot. open market operations Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary tool. opportunity cost The cost of pursuing one course of action measured in terms of foregone return offered by the most attractive alternative. original maturity Maturity at issue. For example, a 5 -year note has an original maturity at issue of five years; one year later, it has a current maturity of four years. paper Money market instruments, commercial paper, and other. paper gain (loss) Unrealized capital gain (loss) on securities held in portfolio, based on a comparison of current market price and original cost. par (1) Price of 100 %. (2) The principal amount at which the issuer of a debt security contracts to redeem that security at maturity, face value. par bond A bond selling at par. pass- through A mortgage- backed security on which payment of interest and principal on the underlying mortgages are passed through to the security holder by an agent. pay -up (1) The loss of cash resulting from a swap into higher -price bonds. (2) The need (or willingness) of a bank or other borrower to pay a higher rate to get funds. 118 Page 11 plus Dealers in governments normally quote bids and offers in 32nds. To quote a bid or offer in 64ths, they use pluses; for example, a dealer who bids 4+ is bidding the handle plus 4/32 + 1/64, which equals the handle plus 9/64. point (1) 100 by =1 %. (2) One percent of the face value of a note or bond. (3) In the foreign- exchange market, the lowest level at which the currency is priced. Example: "One point" is the difference between sterling prices of $1.8080 and $1.8081. Portfolio Collection of securities held by an investor. Positive yield curve A chart formation that illustrates short-term securities having lower yields than long -term securities. premium (1) The amount by which the price at which an issue is trading exceeds the issue's par value. (2) The amount that must be paid in excess of par to call or refund an issue before maturity. (3) In money market parlance, the fact that a bank's CDs trade at a rate higher than others of its class, or that a bank has had to pay up to acquire funds. premium bond Bond selling above par. present value (of a The value today of a future payment discounted at an appropriate future payment) rate of interest. price risk The risk that a debt security's price may change due to a rise or fall in the going level of interest rates. primary dealer A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker - dealers, banks, and a few unregulated firms. prime rate The rate at which banks lend to their best (prime) customers. The all -in cost of a bank loan to a prime credit equals the prime rate plus the cost of holding compensating balances. principal (1) The face amount or par value of a debt security. (2) One who acts as a dealer buying and selling for his own account. qualified public A financial institution which does not claim exemption from the depositories payment of any sales or ad valorem taxes under the laws of this state, which has segregated for the benefit of a commission eligible collateral 119 12 having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. rate of return The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return. ratings An evaluation given by Moody's, Standard & Poor's, Fitch, or other rating services of a security's creditworthiness. relative value The attractiveness - measured in terms of risk, liquidity, and return - of one instrument relative to another, or for a given instrument, of one maturity relative to another. repurchase agreement Legally, a repurchase agreement is a secured transaction. It differs from other money market instruments because it is not simply the outright purchase of an investment security that will mature on a specific day, like a U.S. Treasury bill or a bank CD. Instead, the repo is a contractual transaction between an investor and an issuing financial institution (bank or securities dealer). The investor exchanges cash for temporary ownership of collateral securities, with an agreement between the parties that on a future date, the financial institution will repurchase the securities. Customarily, the investor receives interest during the term of the repurchase agreement, as agreed at the time of the investment transaction. risk Degree of uncertainty of return on an asset. round lot In the money market, round lot refers to the minimum amount for which dealers' quotes are good. This may range from $100,000 to $5 million, depending on the size and liquidity of the issue traded. safekeep For a fee, banks will safekeep (i.e. hold in their vault, clip coupons on, and present for payment at maturity) bonds and money market instruments. savings and loan Federal- or state - chartered institution that accepts savings deposits association and invests the bulk of the funds thus received in mortgages. scale A bank that offers to pay different rates of interest on CDs of varying maturities is said to "post a scale ". Commercial paper issuers also post scales. secondary market The market in which previously issued securities are traded. sector Refers to a group of securities that are similar with respect to maturity, 120 13 type, rating, and/or coupon. SEC Rule 150 -1 See uniform net capital rule. Securities and Exchange Agency created by Congress to protect investors in securities Commission (SEC) transactions by administering securities legislation. settlement date The date on which a trade is cleared by delivery of securities against funds. The settlement date may be the trade date or a later date. spread (1) Difference between bid and asked prices on a security. (2) Difference between yields on or prices of two securities of differing sorts or differing maturities. (3) In underwriting, difference between price realized by the issuer and price paid by the investor. (4) Difference between two prices or two rates. What a commodities trader would refer to as the basis. technicals (1) Demand and supply factors influencing the cash market. (2) Value or shape of technical indicators. thin market A market in which trading volume is low and in which consequently bid and asked quotes are wide and the liquidity of the traded instrument is low. tight market A tight market is one is which volume is large, trading is active and highly competitive, and spreads between bid and asked prices are narrow. trade date The date on which a transaction is initiated. The settlement date may be the trade date or a later date. treasury bill A non - interest - bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. treasury note Intermediate U.S. government debt securities with maturities of one to 10 years. uniform net capital rule Securities and Exchange Commission requirement that member firms as well as nonmember broker - dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. 121 14 volatility A degree of fluctuation in the price and valuation of securities. when - issued trades Typically there is a lag time between the time a new bond is announced and sold and the time it is actually issued. During this interval, the security trades, wi, "when, as, and if issued." yield The rate of annual income return on an investment, expressed as a percentage. (1) income yield is obtained by dividing the current dollar income by the current market price for the security. (2) net yield or yield to maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. yield curve A graph showing, for securities that all expose the investor to the same credit risk, the relationship at a given point in time between yield and current maturity. Yield curves are typically drawn using yields on governments of various maturities. .zero- coupon securities Security that is issued at a discount and makes no periodic interest payments The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. 122 City Council Approval: -March 5, 2013 CITY OF FEDERAL WAY INVESTMENT POLICY 1_0 Policy It is the policy of the City of Federal Way to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the entity and conforming to all state and local statutes governing the investment of public funds as well as this Investment Policy. 2_0 Sco e This Investment Policy applies to all financial assets of the City of Federal Way. These funds are accounted for in the City's Comprehensive Annual Financial Report and include: 2.1 Funds 2.1.1 General Fund 2.1.2 Special Revenue Funds 2.1.3 Capital Projects Funds 2.1.4 Debt Service Fund 2.1.5 Enterprise Funds 2.1.6 Internal Service Funds 2.1.7 Any new fund created by the City Council, unless specifically exempted by the City Council 3_0 Prudence Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 3.1 The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officials acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 4.0 Obiective The primary objectives, in priority order, of the City of Federal Way's investment portfolio shall be: 123 4.1 Safety Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. 4.1.1 The City shall ensure the safety of its invested idle funds by limiting credit and interest rate risks. Credit risk is the risk of loss due to the failure of the security issuer or backer. Interest rate risk is the risk that the market value of portfolio securities will fall due to an increase in general interest rates. a. Credit risk will be mitigated by: 1. Limiting investments to the safest types of securities; 2. Prequalifying the financial institutions with which it will do business; 3. Diversifying the investment portfolio so that the failure of any one issuer or backer will not place an undue financial burden on the City; 4. Monitoring all of the City's investments on a daily basis to anticipate and respond appropriately to a significant reduction of creditworthiness of any of the depositories. b. Interest rate risk will be mitigated by: I Structuring the City's portfolio so that securities mature to meet the City's cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity to meet those specific needs; 2. Investing primarily in shorter -term securities, unless it is anticipated that longer -term securities can be held to maturity without jeopardizing liquidity requirements; 3. Occasionally restructuring the portfolio to minimize the loss of market value and/or maximize cash flows. C. The physical security or safekeeping of the City's investments is also an important element of safety. Safekeeping requirements are defined in Section 11 of this Policy. 124 Page 3 4.2 Liquidity The City's investment portfolio must be structured in a manner which will provide that securities mature at the same time as cash is needed to meet anticipated demands (static liquidity). Additionally, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). 4.3 Yield Yield on the City's investment portfolio is of secondary importance compared to the safety and liquidity objectives described above. Investments are limited to relatively low -risk securities in anticipation of earning a fair return relative to the risk being assumed. While it may occasionally be necessary or strategically prudent for the City to sell a security prior to maturity to either meet unanticipated cash needs or to restructure the portfolio, this Policy specifically prohibits trading securities for the sole purpose of speculating or taking an unhedged position on the future direction of interest rates. Specifically, "when, as, and if issued" trading and open -ended portfolio restructuring transactions are prohibited. 5.0 Delegation of Authority Authority to manage the City's investment program is derived from RCW 35A.40.050 and Sections 3.45.010 and 3.45.020 of the Federal Way Revised Code. Management responsibility for the investment program is hereby delegated to the Mayor and his or her designee, who shall establish written procedures for the operation of the investment program consistent with this Policy. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Policy and the procedures established by the Finance Director. The Finance Director shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 6.0 Ethics and Conflict of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the Mayor any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial /investment positions that could be related to the performance of the City's portfolio. Employees and officers shall subordinate their personal investment transactions to those of the City, particularly with regard to the timing of purchases and sales. 7.0 Authorized Financial Dealers and Institutions Banks and savings and loan associations seeking to establish eligibility for the City's competitive certificate of deposit purchase programs shall submit information as required by the Finance 125 Page 4 Director. The Finance Director shall regularly report to the City Council its list of eligible banks and savings and loan associations. In addition, a list will be maintained of approved security broker /dealers selected by creditworthiness, who maintain an office in the state of Washington. Securities dealers not affiliated with a bank shall be required to be classified as reporting dealers affiliated with the New York Federal Reserve Bank, as primary dealers. Regional dealers may qualify if, in the determination of the Finance Director, SEC Rule 150-1 (uniform net capital rule) has been satisfied. No public deposit shall be made except in a qualified public depository as established by state law. 7.1 Required Documentation All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must supply the Finance Director with certain documents, including but not limited to: audited financial statements, proof of Financial Industry Regulatory Authority (FINRA) certification, trading resolution, proof of state registration, certification of having read the City's Investment Policy (see Section 10.3 below), and depository contracts. Each bank, savings and loan, and broker /dealer, otherwise qualified under the provisions of this Policy, who wishes to do business with the City shall submit a copy of its latest financial statement to the City, including a balance sheet and profit and loss statement. Banks shall also provide their most recent Consolidated Report of Condition ( "call report") at the request of the City. If the security dealer is a private partnership registered with the SEC, the following shall be required in lieu of a profit and loss statement: 1) disclosure of its excess net capital in the notes to the statement of financial condition, and 2) a separate letter from its CPA firm attesting to the fact that Rule 150-1 has been complied with and the dealer's internal systems and controls have no material inadequacies. 7.2 Rating Service /Creditworthiness Criteria The City shall use a commercial rating service (Fitch Ratings or equivalent) to most efficiently assess creditworthiness and qualification for the City's list of authorized depositories and securities brokers /dealers affiliated with a bank or savings and loan. If a rating is not available for a particular institution, the Finance Director may authorize a staff - generated financial statement analysis or other reliable rating service analysis. Depositories and broker /dealers affiliated with a bank shall be rated "B /C" or better. Commercial paper shall be rated Al /P 1 in accordance with state law. 7.3 Required Certification Statement Before accepting funds or engaging in investment transactions with the City, the supervising officer at each depository and recognized security broker /dealer shall submit a certification. The document will certify that the officer has reviewed the 126 Page 5 Investment Policy and agrees to disclose potential conflicts or risks to public funds that might arise out of business between the firm/depository and the City. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City's funds. The supervising officer shall agree to exercise due diligence in monitoring the activities of other officers and subordinate staff members engaged in transactions with the City. Employees of any firm of financial institution offering securities or investments to the City shall be trained in the precautions appropriate to public- sector investments and shall be required to familiarize themselves with the City's investment objectives, policies, and constraints. 7.4 Required Master Repurchase Agreement Each bank, savings and loan, and security broker /dealer, otherwise qualified under the provisions of this Policy, who wishes to enter into repurchase agreements with the City shall be required to execute, in advance, the City's Master Repurchase Agreement. 8.0 Authorized and Suitable Investments The City is empowered by statute to invest in the types of securities listed in Exhibit A. The following table summarizes categories of investments authorized under this Policy, in general order of safety and liquidity: 8.1 Local Government Investment Pool 8.2 Repurchase Agreements 8.3 U.S. Treasury Obligations 8.4 U.S. Government Agencies 8.5 U.S. Government- Sponsored Corporations /Instrumentalities 8.6 Bankers' Acceptances: Secondary Market Domestic and Foreign 8.7 Commercial Paper: Secondary Market 8.8 Insured Certificates of Deposit: Banks and Savings & Loans 8.9 Uninsured/Collateralized Certificates of Deposit: Banks and Savings & Loans Not all government agency and instrumentality securities are widely traded. Some lack broad and deep markets, and others are inappropriate for cash management purposes by virtue of their 127 6 price volatility or technical characteristics. Therefore, the City shall maintain a preference for the government agency issues listed in Exhibit B. 9.0 Competitive Selection of Investment Instruments The investment officer shall obtain competitive bids from at least two brokers or financial institutions on all purchases of instruments purchased on the secondary market. Collateralization Collateralization shall be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be at least 100% of market value of principal and accrued interest. 9.1 Certificates of Deposit For certificates of deposit, any amount exceeding FDIC or FSLIC coverage shall be collateralized by eligible securities which are prescribed, designated and segregated in accordance with state law (RCW 39.58.050). 9.2 Repurchase Agreements A repurchase agreement is a transaction in which a counterparty agrees to transfer to the City securities in exchange for funds, with a simultaneous agreement by the City to resell the securities to the counterparty at a date certain. In such cases the transferred securities shall be U.S. Treasury or Government Agency issues whose market value at the time of transfer is equal to at least 100% of the repurchase agreement's face value. For other than overnight investments, the securities transferred shall be marked to market and maintained at an amount equal to at least 100% of the repurchase agreement's face value. The market value of the transferred securities may be required to exceed the repurchase agreement's face value by an amount which is expected to protect against a sudden decrease in the market value of the transferred securities. The types of securities to be accepted as transferred securities in repurchase agreements in which the City is the buyer shall be limited to the types of eligible U.S. Treasury or Government Agency issues listed in Sections 9.3 and 9.4 above. The City shall maintain a preference for shorter -term maturities. If it is determined that the transferred securities have variable degrees of market risk due to the type of instruments involved and/or their terms to maturity, the City may require the counterparty to transfer additional securities. The number of transferred securities for each repurchase agreement shall ordinarily be limited to three or less. The City may authorize the counterparty to transfer more than three. Substitutions of transferred securities shall be limited to U.S. Treasury Bills and may not be made without prior approval by the City. Substitutions are to be confirmed in accordance with Section 11.0. 128 Page 7 9.3 Other Investments Any other investments shall be collateralized by the actual security held in safekeeping by the City's safekeeping agent. 1o.o Safekeeping and Custody All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery- versus - payment (DVP) basis. To protect against potential fraud and embezzlement, the assets of the City shall be secured through third -party safekeeping and custody procedures. Securities will be held by a third party custodian with which the City has executed a safekeeping agreement. The delivery of these securities will be evidenced by safekeeping receipts. Verification of transferred securities will be part of the City's annual financial audit by the State Auditor's Office. 11.0 Diversification It is the policy of the City to diversify its investment portfolio. Assets held in the common cash Rind shall be diversified to avoid incurring unreasonable risk of loss resulting from overconcentration of assets in a specific maturity, a specific issuer, or a specific class of securities. Diversification strategies shall be determined and reviewed periodically by the Finance Director. As a general rule, which may be amended by the Finance Director upon Mayor's approval as economic cycles change, the following diversification limitations may be imposed on the portfolio: 11.1 Maturity No more than 20% of the portfolio may be invested beyond 12 months, and average maturity of the portfolio may not exceed two years. The maximum stated final maturity of individual securities in the portfolio shall be five years. 11.2 Default Risk No more than 5% of the portfolio may be invested in the securities of a single issuer, except for the U.S. Treasury, to which no limits apply, and commercial paper, which is limited to 3% of the portfolio in accordance with state law. No more than 30% of the portfolio may be invested in bankers' acceptances and certificates of deposit. 11.3 Liquidity Risk At least 10% of the portfolio may be invested in overnight instruments or in marketable instruments which can be sold to raise cash in one day's notice. Due to fluctuations in the aggregate surplus funds balance, maximum percentages for a particular issuer or investment type may be exceeded at a point in time subsequent to the purchase of a particular issuer or investment type. Securities need not be liquidated to realign the portfolio; however, consideration should be given to this matter when future purchases are made to ensure that appropriate diversification is maintained. 129 Page 8 12.0 Internal Controls The City's internal controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, or unanticipated changes in financial markets. Controls which the City deems important include, but are not limited to: Control of collusion Separation of functions Separation of transaction authority from accounting and recordkeeping Custodial safekeeping Avoidance of bearer -form securities Specific limitations regarding securities losses and remedial action Clear delegation of authority to subordinate staff members Written confirmation of telephone transactions Supervisory authority of employee actions Minimize the number of authorized investment officials Documentation of transactions and strategies The City will undergo an annual independent review by the State Auditor's Office which will verify compliance with policies and procedures. 13.0 Performance Standards The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City's investment risk constraints and cash flow needs. 13.1 Market Yield (Benchmark) The City's investment strategy is primarily passive. Given this strategy, the basis used by the City to determine whether market yields are being achieved shall be the range between the six -month U.S. Treasury Bill and the Local Government Investment Pool. 14.0 Reporting The Finance Director is charged with the responsibility of including a report on investment activity and returns in the City's monthly financial report. Reports may include, but are not limited to: market conditions, performance, breakdowns by security type and maturity, and number of trades. 15.0 Investment Policy Adoption The City's Investment Policy shall be adopted by resolution of the City Council. The Policy shall be reviewed annually by the Finance Director to ensure its consistency with respect to the overall objectives of safety, liquidity and yield, and its relevance to current laws and financial trends. Proposed amendments to the Policy shall be prepared by the Finance Director, and after review and approval by the Mayor, shall be forwarded to the City Council for consideration and 130 approval. Attachments: Exhibits A, B and C Page 9 131 EXHIBIT A INVESTMENTS AUTHORIZED UNDER STATE LAW Security * Certificates, notes, bonds, or other obligations of the United States RCW 43.84.080; 36.29.020 * Obligations of U.S. agencies or of any corporation wholly owned by 43.84.080; 36.29.020 the government of the United States * Federal Home Loan Bank notes and bonds * Federal Land Bank bonds 43.84.080; 36.29.020 43.84.080; 36.29.020 * Federal National Mortgage Association notes, debentures, and 43.84.080; 36.29.020 guaranteed certificates of participation * Government National Mortgage Association bonds 43.84.080; 36.29.020 * Obligations of any other government- sponsored corporation whose 43.84.080; 36.29.020 obligations are or may become eligible as collateral for advances to member banks as determined by the board of governors of the federal reserve system * Bankers' acceptances purchased on the secondary market 43.84.080; 36.29.020 * Commercial paper purchased on the secondary market 43.84.080 * State, county, municipal, or school district bonds or warrants of taxing 43.84.080 districts of the state. Such bonds and warrants shall only be those found to be within the limit of indebtedness prescribed by law for the taxing district issuing them and to be general obligations. * Motor vehicle fund warrants, when authorized by agreement between 43.84.080 State Treasurer and the Department of Transportation, requiring repayment of invested funds from any moneys in the motor vehicle Rind available for State highway construction. * Washington State Treasurer's Investment Pool * Any investments authorized by law for the Treasurer of the State of Washington or any local government of the State of Washington other than a metropolitan municipal corporation, but such investments shall not include certificates of deposit of banks or bank branches not located in the State of Washington. * Bonds of the State of Washington and any local government in the State of Washington which bonds have, at the time of investment, one of the three highest credit ratings of a nationally recognized rating agency. * General obligation bonds of a state other than the State of Washington and general obligation bonds of a local government of a state other than the State of Washington, which bonds have, at the time of investment, one of the three highest credit ratings of a nationally recognized rating agency. 132 43.250.040 39.59.020 39.59.020 39.59.020 Page 2 * Bonds or warrants of this State 35.39.030 * General obligation or utility revenue bonds or warrants of any city or 35.39.030 town in this State * A city's or town's own bonds or warrants of a local improvement 35.39.030 district which are within the protection of the local improvement guaranty fund law * Interim financing warrants of a local improvement district which is 35.39.034 within the protection of the local improvement guaranty fund law * A city's or town's own local improvement installment notes which are 35.45.150 within the protection of the local improvement guaranty fund law * Bonds or other obligations issued by a metropolitan municipal 35.58.510 corporation pursuant to Chapter 3 5.5 8 RCW * Bonds or other obligations issued by a housing authority pursuant to 35.82.220 the housing authorities law of this State or issued by any public housing authority or agency in the United States * Outstanding warrants of the county tax refund fund in the same county 36.33.070 as the government making the investment * Subject to compliance with RCW 39.56.030, registered warrants of a 39.59.020 local government in the same county as the government making the investment * Subject to the arbitrage provisions of Section 148 of the Federal 39.59.030 Internal Revenue Code, or similar provisions concerning the investment of state and local money and funds, the following mutual funds and money market funds: • Shares of mutual funds with portfolios consisting of only United States government bonds or bonds issued by federal agencies with average maturities of less than four years, or bonds described in RCW 39.59.020 (1) or (2), except that bonds otherwise described in RCW 39.59.020 (1) or (2) shall have one of the four highest credit ratings of a nationally recognized rating agency; • Shares of money market funds with portfolios consisting or only bonds of states and local governments, or other issuers authorized by law for investments by local governments, which bonds have at the time of investment one of the two highest credit ratings of a nationally recognized rating agency; • Shares of money market funds with portfolios consisting of securities otherwise authorized by law for investment by local governments * Notes or bonds secured by mortgage which the Federal Housing 39.60.010 Administration has insured or has made a commitment to insure in obligations or national mortgage associations 133 3 * Debentures issued by the Federal Housing Administration 39.60.010 * Bonds of the Home Owner's Loan Corporation 39.60.010 * Notes, bonds or debentures of savings and loan associations, banks, 39.60.050 mutual savings banks, savings and loan service corporations operating with approval of the federal home loan bank, and corporate mortgage companies that are rated not less than "A ", or are insured or guaranteed and backed as required * Farm ownership and soil and water conservation loans fully 43.33A.080 guaranteed as to principal and interest under the Bankhead -Jones Farm -Tenant Act; and the Washington land bank (provided that the funds to be invested are not under constitutional prohibition) * Washington State Housing Finance Commission bonds 43.180.190 * Port district revenue bonds and notes issued under the authority of 53.34.150 Chapter 54.34. RCW * Local utility district bonds issued by a public utility district 54.16.070 134 EXHIBIT B MOST COMMONLY TRADED AGENCIES Farm Credit Consolidated System -wide Bonds The Farm Credit System is a cooperatively owned nationwide system of banks and associations that provides mortgage loans, short and intermediate -term credit and related services to farmers, ranchers, producers, or harvesters of aquatic products, rural homeowners, and agricultural and rural cooperatives. The Farm Credit System is organized geographically into 12 Farm Credit Districts. In each district, there is a Federal Land Bank, a Federal Intermediate Credit Bank, and a Bank for Cooperatives. In addition, there is a Central Bank for Cooperatives in Denver, Colorado, which participates with district banks in larger loans. Responsibility for supervising the Farm Credit System in the public's best interest is the Farm Credit Administration, which is an independent agency of the U.S. Government. Each of the 37 Farm Credit Banks is audited and examined at least once each year by Farm Credit Administration examiners. Federal Farm Credit Banks Consolidated System -wide Bonds are secured joint and several obligations of the 37 Farm Credit Banks. Bonds are issued each month with six and nine -month maturities. Longer - term bonds are issued approximately eight times a year. They are issued in book -entry form, in multiples of $1,000 for maturities of over 13 months and of $5,000 for shorter maturities. System -wide bonds sold to the public are secured by collateral consisting of notes or other obligations of borrowers, obligations of the United States or any agency thereof, or other readily marketable securities approved by the Farm Credit Administration, or cash, in an aggregate value equal to the bonds outstanding. The system also issues discount notes with maturities ranging from 7 to 270 days. Federal Home Loan Banks The Home Loan Bank system was organized under the Federal Home Loan Bank Act, beginning in 1932. Twelve district banks operate a credit reserve system under the supervision of a federal board. Membership in the credit system consists of savings and loan associations, cooperative banks, insurance companies and savings banks. The banks issue consolidated bonds and discount notes as joint and severable obligations of the Home Loan Bank System. Although the banks operate under federal charter with government supervision, the securities are not guaranteed by the U.S. government. However, the banks are required to maintain secured advances, guaranteed mortgages, U.S. government securities or cash in an amount at least equal to the amount of the consolidated bonds and discount notes outstanding. Therefore, the reserves pledged against this outstanding debt are considerable. Consolidated notes are issued with original maturities of one year or less, and are available in denominations of $100,000, $150,000, and $1 million. Maturities range between 30 and 360 days, at the discretion of the buyer. Consolidated bonds are issued only in book entry form for a minimum of $10,000 with multiples of $5,000 thereafter. Income is exempt from state and local taxes, which slightly diminishes yields. 135 2 Federal Home Loan Mortgage Corporation (Freddie Mac) Also known as Freddie Mac, the Federal Home Loan Mortgage Corporation ( FHLMC) was established in 1970 to help maintain the availability of mortgage credit for residential housing. To accomplish this goal, the FHLMC purchases a large volume of conventional residential mortgages and participations in mortgages from members of the Home Loan Bank system. The FHLMC finances these operations by marketing guaranteed mortgage certificates and mortgage participation certificates (PCs). Freddie Mac offers discount notes and bonds under its own name, in contrast to an older practice of obtaining credit from the Home Loan Bank System. These securities do not carry U.S. government guarantees. Student Loan Marketing Association (Sallie Mae) In 1972, Congress amended the Higher Education Act of 1965 and established a private, not -for- profit corporation called the Student Loan Marketing Association (SLMA). Sallie Mae, as the corporation is also known, provides for financing the federal Guaranteed Student Loan Program. Through Sallie Mae financing operations, student loans are guaranteed, encouraging lending by various financial institutions. To serve lenders' liquidity needs, the SLMA warehouses advances through a revolving line -of- credit arrangement, until loan cash flow begins. These advances in turn are insured by the U.S. Commissioner of Education. Sallie Mae regularly enters the credit markets with short-term and non - guaranteed discount notes with maturities under one year, accompanied by an extensive program of floating -rate notes with various maturities. The rate is adjusted periodically at a premium above the 91 -day T -bill rate. These securities can offer useful hedges against future periods of rapid interest rate increases. Federal National Mortgage Association (FNMA or Fannie Mae) The Federal National Mortgage Association was the first modern federally chartered corporation owned entirely by stockholders. The agency was chartered in 1938, and its operations were partitioned into two corporations in 1968. Its sister organization, the Government National Mortgage Association, represents a spin -off of former FNMA operations. FNMA purchases of conventional mortgages are financed by the sale of corporate obligations (debentures and short-term notes) to private investors. The debentures are issued in book entry form only in denominations starting at $10,000, with $5,000 increments thereafter. Secondary market operations are financed in part through issuance of short-term notes that resemble commercial paper. The maturities on these notes range up to 360 days, with rates occasionally brought in line with rates available in the money market for Treasury bills, commercial paper and similar discount instruments. A minimum order for these notes is $50,000. The notes are issued through dealers. FNMA securities enjoy a strong secondary market in the short-term sector, with yield premiums 136 Page 3 of one -fourth percent (over T- bills) now common in the six -month to one -year maturity range. FNMA debt interest is not exempt from state and local taxation, enhancing yield potential for public investors. Government National Mortgage Association (GNMA or Ginnie Mae) The 1968 partition of the Federal National Mortgage Association. Ginnie Mae is a wholly government -owned corporation within the Department of Housing and Urban Development. It took over the special assistance and the management and liquidating functions that had formerly been lodged in FNMA. These functions involve activities that could not be profitably carried out by a private firm. Ginne Mae's mission is also to make real estate investment more attractive to institutional investors which it has done by designing and issuing, partly in conjunction with private financial institutions, mortgage- backed securities for which an active secondary market has developed. Under the pass - through approach, private mortgage lenders assemble pools of mortgages acquired through Ginne Mae auctions or from other sources and then sell certificates backed by these mortgages to investors. These securities are referred to as pass - through securities because payment of interest and principal on mortgages in the pool is passed on to the certificate holders after deduction of fees for servicing and guarantee. Pass - through certificates have stated maturities equal to those of the underlying mortgages. However, actual maturities tend to be much shorter because of prepayments, the average life on single mortgages being approximately 12 years. On pass - through securities, principal and interest are paid monthly to the investor. Because payments are made monthly and because the passed through varies from month to month due to mortgage payments, pass - throughs are issued in registered form only. They have minimum denominations of $25,000. They carry Ginnie Mae's guarantee of timely payment of both principal and interest and, in addition are backed by the full faith and credit of the U.S. Government. 137 Page 1 EXHIBIT C GLOSSARY accretion (of a discount) In portfolio accounting, a straight -line accumulation of capital gains on discount bonds in anticipation of receipt of par at maturity. accrued interest Interest due from issue or from the last coupon date to the present on an interest - bearing security. The buyer of the security pays the quoted dollar price plus accrued interest. active A market in which there is much trading. add -on rate A specific rate of interest to be paid. Stands in contrast to the rate on a discount security, such as a Treasury bill, that pays no interest. agency A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of a federal agency is the Government National Mortgage Association (GNMA) . An example of a FSA is the Federal National Mortgage Association (FNMA). amortize In portfolio accounting, periodic charges made against interest income on premium bonds in anticipation of receipt of the call price at call or of par value at maturity. arbitrage Strictly defined, buying something where it is cheap and selling it where it is dear; for example, a bank buys 3 -month CD money in the U.S. market and sells 3 -month money at a higher rate in the Eurodollar market. In the money market, often refers: (1) to a situation in which a trader buys one security and sells a similar security in the expectation that the spread in yields between the two instruments will narrow or widen his profit, (2) to a swap between two similar issues based on an anticipated change in yield spreads, and (3) to situations in which a higher return (or lower cost) can be achieved in the money market for one currency by utilizing another currency and swapping it on a fully - hedged basis through the foreign- exchange market. asked The price at which securities are offered. back discount rate Yield basis on which short-term, non - interest - bearing money market securities are quoted. A rate quoted on a discount basis understates bond equivalent yield. That must be calculated when comparing return against coupon securities. 138 Page 2 back up (1) When yields rise and prices fall, the market is said to back up. (2) When an investor swaps out of one security and into another of shorter current maturity (e.g. out of a 2 -year note into an 18- month note), s/he is said to back up. bankers' acceptance (BA) A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill. basis (1) Number of days in the coupon period. (2) In commodities jargon, basis the spread between a futures price and some other price. A money market participant would talk about spread rather than basis. basis point 1 /100th of 1 %. basis price Price expressed in terms of yield to maturity or annual rate of return. bear market A declining market or a period of pessimism when declines in the market are anticipated. bearer security A security the owner of which is not registered on the books of the issuer. A bearer security is payable to the holder. bid The price offered for securities. block A large amount of securities, normally much more than what constitutes a round lot in the market in question. book -entry securities The Treasury and federal agencies are moving to a book -entry system in which securities are not represented by engraved pieces of paper but are maintained in computerized records at the Fed in the names of member banks, which, in turn, keep records of the securities they own as well as those they are holding for customers. In the case of other securities for which there is a book -entry system, engraved securities do exist somewhere in quite a few cases. These securities do not move from holder to holder but are usually kept in a central clearinghouse or by another agent. book value The value at which a debt security is shown on the holder's balance sheet. Book value is often acquisition cost +/- amortization or accretion, which may differ markedly from market value. It can be further defined as "tax book ", "accreted book ", or "amortized book" value. by Market abbreviation for basis points. Thus, 1 by means 1 basis point, 10 by means 10 basis points. 139 broker A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides; s /he does not position. In the money market, brokers are active in markets in which banks buy and sell money and in interdealer markets. bull market A period of optimism when increases in market prices are anticipated. bullet (loan or security) All principal is due at maturity. buy -back Another term for a repurchase agreement. callable bond A bond that the issuer has the right to redeem prior to maturity by paying some specified call price. call price The price at which an issuer may redeem a bond prior to maturity. The price is usually at a slight premium to the bond's original issue price to compensate the holder for loss of income and ownership. call risk The risk to a bondholder that a bond may be redeemed prior to maturity. cash management bill Very- short- maturity bills that the Treasury occasionally sells because its cash balances are down and it needs money for a few days. cash market Traditionally, this term has been used to denote the market in which commodities were traded, for immediate delivery, against cash. Since the inception of futures markets for T bills and other debt securities, a distinction has been made between the cash markets in which these securities trade for immediate delivery and the futures markets in which they trade for future delivery. cash price Price quotation in the cash market. cash settlement In the money market, a transaction is said to be made for cash settlement if the securities purchased are delivered against payment in Fed funds on the same day the trade is made. certificate of deposit A time deposit with a specific maturity evidenced by a certificate. Large- denomination CDs are typically negotiable. clear A trade carried out by the seller delivering securities and the buyer delivering funds in proper form. A trade that does not clear is said to fail. collateral Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. 140 4 commercial paper An unsecured short-term promissory note with a fixed maturity of no more than 270 days. Commercial paper is normally sold at a discount from face value. Comprehensive Annual The official annual financial report for the City of Federal Way. Financial Report (CAFR)It includes five combined statements and basic financial statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.. confirmation A memorandum to the other side of a trade describing all relevant data. coupon (1) The annual rate of interest on the bond's face value that a bond's issuer promises to pay the bondholder. (2) A certificate attached to a bond evidencing interest due on a payment date. credit enhancement The backing of paper with collateral, a bank LOC, or some other device to achieve a higher rating for the paper. credit risk The risk that an issuer of debt securities or a borrower may default on his obligations, or that payment may not be made on sale of a negotiable instrument. (See overnight delivery risk.) current coupon A bond selling at or close to par; that is, a bond with a coupon close to the yield currently offered on new bonds of similar maturity and credit risk. current issue In Treasury bills and notes, the most recently auctioned issue. Trading is more active in current issues than in off -the -run issues. current maturity Current time to maturity on an outstanding note, bond, or other money market instrument; for example, a 5 -year note one year after issue has a current maturity of four years. current yield Coupon payments on a security as a percentage of the security's market price. In many instances the price should be gross of accrued interest, particularly on instruments where no coupon is left to be paid until maturity. dealer A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for her/his own account. debenture A bond secured only by the general credit of the issuer. 141 Page 5 debt securities IOUs created through loan-type transactions - commercial paper, bank CDs, bills, bonds, and other instruments. default Failure to make timely payment of interest or principal on a debt security or to otherwise comply with the provisions of a bond indenture. delivery versus payment There are two methods of delivery of securities: delivery verses payment and delivery versus receipt (also called free). Delivery versus payment is delivery of securities with an exchange of money for securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. discount rate The rate of interest charged by the Fed to member banks that borrow at the discount window. The discount rate is an add -on rate. discount securities Non - interest - bearing money market instruments that are issued at a discount and redeemed at maturity for full face value; for example, U.S. Treasury bills. discount window Facility provided by the Fed enabling member banks to borrow reserves against collateral in the form of governments or other acceptable paper. diversification Dividing investment funds among a variety of securities offering independent returns. dollar price of a bond Percentage of face value at which a bond is quoted. equivalent bond yield Annual yield on a short-term, non - interest - bearing security calculated so as to be comparable to yields quoted on coupon securities. fail A trade is said to fail if on the settlement date either the seller fails to deliver securities in proper form or the buyer fails to deliver funds in proper form. federal credit agencies Agencies of the federal government set up to supply credit to various classes of institutions and individuals; for example, S & Ls, small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance A federal institution that insures bank deposits, currently up to Insurance (FDIC) $250,000 per deposit. federal funds (1) Non - interest - bearing deposits held by member banks at the Federal Reserve. (2) Used to denote "immediately available" funds in the clearing sense. federal funds rate The rate of interest at which Fed funds are traded. This rate is currently 142 pegged by the Federal Reserve through open market operations. Federal Home Loan Banks The institutions that regulate and lend to savings and loan. The (FHLB) Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis -a -vis member commercial banks. Federal National A publicly owned, government- sponsored corporation chartered in Mortgage Association 1938 to purchase mortgages from lenders and resell them to (FNMA or Fannie Mae) investors. Known by the nickname Fannie Mae, it packages mortgages backed by the Federal Housing Administration, but also sells some nongovernment- backed mortgages. Federal Open Market Consists of seven members of the Federal Reserve Board and five Committee (FOMC) of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding the sales and purchases of Government Securities in the open market as a means of influencing the volume of bank credit and money. Federal Reserve System The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 Regional Banks and about 5,700 commercial banks that are members of the system. Financial Industry A regulatory body created after the merger of the National Regulatory Authority Association Securities Dealers and the New York Stock Exchange's ( FINRA) regulation committee. The FINRA is responsible for governing business between brokers, dealers and the investing public. By consolidating these two regulators, FINRA aims to eliminate regulatory overlap and cost inefficiencies. float The difference between the credits given by the Fed to banks' reserve accounts on checks being cleared through the Fed and the debits made to banks' reserve accounts on the same checks. Float is always positive, because in the clearing of a check, the credit sometimes precedes the debit. Float adds to the money supply. general obligation bonds Municipal securities secured by the issuer's pledge of its full faith, credit and taxing power. Glass S'teagall Act A 1933 act in which Congress forbade commercial banks to own, underwrite, or deal in corporate stock and corporate bonds. good funds A market expression for immediately available money, that is, Fed funds. 143 Government National Securities guaranteed by GNMA and issued by mortgage bankers, Mortgage Association commercial banks, savings and loan associations and other (GNMA or Ginnie Mae) institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by FHA, VA or FMHM mortgages. The term pass - through is often used to describe Ginnie Maes. government securities An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bill, Notes and Bonds." haircut Margin in a repo transaction; that is, the difference between the actual market value measured at the bid side of the market and the value used in a repo agreement. handle The whole - dollar price of a bid or offer is referred to as the handle. For example, if a security is quoted 101 -10 bid and 101 -11 offered, 101 is the handle. Traders are assumed to know the handle, so a trader would quote that market to another by saying she was at 10 -11. (The 10 and 11 refer to 32nds.) internal controls An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived; and 2) the valuation of costs and benefits requires estimates and judgments made by management. Internal controls should address the following points: 1. Control of collusion — Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping — By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping — Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities — Book -entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded again loss or destruction. The potential for fraud and loss 144 increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members — Subordinance staff members must have a clear understanding of their authority and responsibilities to avoid improper transactions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers — Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with thelead bank and third -party custodian — The designated official should ensure that an agreement will be entered into and will address the following points: controls; security provisions, and responsibilities of each party making and receiving wire transfers. inverted yield curve A chart formation that illustrates long -term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and restrictive monetary policy. liquidity A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, as security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. liquidity diversification Investing in a variety of maturities to reduce the price risk to which holding long bonds exposes the investor. liquidity risk In banking, risk that monies needed to fund assets may not be available in sufficient quantities at some future date. Implies an imbalance in committed maturities of assets and liabilities. Local Government An investment by local governments in which their money is pooled Investment Pool (LGIP) as a method for managing local funds. long bonds Bonds with a long current maturity. margin In a repo or reverse repurchase transaction, the amount by which the market value of the securities collateralizing the transaction exceeds the 145 6 amount lent. market value The price at which a security could presumably be purchased or sold. marketability A negotiable security is said to have good marketability if there is an active secondary market in which it can easily be resold. master repurchase A written contract covering all future transactions between the parties agreement to purchase - reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer - lender to liquidate the underlying securities in the event of default by the seller - borrower. maturity The date upon which the principal or stated value of an investment becomes due and payable. money market The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. money market (center) A bank that is one the nation's largest and consequently play an bank active and important role in every sector of the money market. money supply definitions M -1: Currency in the hands of the public, travelers checks of nonbank issuers, net demand deposits plus other checkable deposits including NOW accounts. Excludes deposits due to domestic banks, the U.S. government, and foreign banks and official institutions. M -2: M -1 plus money market deposit accounts plus overnight repos and money market funds and savings and small (less than $100,000) time deposits held at all depository institutions plus overnight repos at banks plus overnight Euros held by nonbank U.S. depositors in the Caribbean branches of U.S. banks plus balances at money funds (excluding institutions -only funds). M -3: M -2 plus large (over $100,000) time deposits at all depository institutions, term repos at banks and S &Ls plus balances at institutions - only money funds. L: M -3 plus other liquid assets such as term Eurodollars held by nonbank U.S. residents, bankers' acceptances, commercial paper, Treasury bills and other liquid governments, and U.S. savings bonds. mortgage bond Bond secured by a lien on property, equipment, or other real assets. negotiable certificates A large- denomination (generally $1 million) CD that can be sold of deposit but cannot be cashed in before maturity. 146 Page 10 nominal yield The stated rate of interest that a bond pays its current owner, based on par value of the security. It is also known as the "coupon ", "coupon rate ", or "interest rate ". note Coupon issues with a relatively short original maturity are often called notes. Treasury notes are coupon securities that have an original maturity of up to 10 years. odd lot Less than a round lot. open market operations Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary tool. opportunity cost The cost of pursuing one course of action measured in terms of foregone return offered by the most attractive alternative. original maturity Maturity at issue. For example, a 5 -year note has an original maturity at issue of five years; one year later, it has a current maturity of four years. paper Money market instruments, commercial paper, and other. paper gain (loss) Unrealized capital gain (loss) on securities held in portfolio, based on a comparison of current market price and original cost. par (1) Price of 100 %. (2) The principal amount at which the issuer of a debt security contracts to redeem that security at maturity, face value. par bond A bond selling at par. pass- through A mortgage- backed security on which payment of interest and principal on the underlying mortgages are passed through to the security holder by an agent. pay -up (1) The loss of cash resulting from a swap into higher -price bonds. (2) The need (or willingness) of a bank or other borrower to pay a higher rate to get funds. plus Dealers in governments normally quote bids and offers in 32nds. To quote a bid or offer in 64ths, they use pluses; for example, a dealer who bids 4+ is bidding the handle plus 4/32 + 1/64, which equals the handle plus 9/64. 147 Page I I point (1) 100 by = 1%. (2) One percent of the face value of a note or bond. (3) In the foreign - exchange market, the lowest level at which the currency is priced. Example: "One point" is the difference between sterling prices of $1.8080 and $1.8081. Portfolio Collection of securities held by an investor. positive yield curve A chart formation that illustrates short-term securities having lower yields than long -term securities. premium (1) The amount by which the price at which an issue is trading exceeds the issue's par value. (2) The amount that must be paid in excess of par to call or refund an issue before maturity. (3) In money market parlance, the fact that a bank's CDs trade at a rate higher than others of its class, or that a bank has had to pay up to acquire funds. premium bond Bond selling above par. present value (of a The value today of a future payment discounted at an appropriate future payment) rate of interest. price risk The risk that a debt security's price may change due to a rise or fall in the going level of interest rates. primary dealer A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker - dealers, banks, and a few unregulated firms. prime rate The rate at which banks lend to their best (prime) customers. The all -in cost of a bank loan to a prime credit equals the prime rate plus the cost of holding compensating balances. principal (1) The face amount or par value of a debt security. (2) One who acts as a dealer buying and selling for his own account. qualified public A financial institution which does not claim exemption from the depositories payment of any sales or ad valorem taxes under the laws of this state, which has segregated for the benefit of a commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. rate of return The yield obtainable on a security based on its purchase price or its 148 Page 12 current market price. This may be the amortized yield to maturity on a bond or the current income return. ratings An evaluation given by Moody's, Standard & Poor's, Fitch, or other rating services of a security's creditworthiness. relative value The attractiveness - measured in terms of risk, liquidity, and return - of one instrument relative to another, or for a given instrument, of one maturity relative to another. repurchase agreement Legally, a repurchase agreement is a secured transaction. It differs from other money market instruments because it is not simply the outright purchase of an investment security that will mature on a specific day, like a U.S. Treasury bill or a bank CD. Instead, the repo is a contractual transaction between an investor and an issuing financial institution (bank or securities dealer). The investor exchanges cash for temporary ownership of collateral securities, with an agreement between the parties that on a future date, the financial institution will repurchase the securities. Customarily, the investor receives interest during the term of the repurchase agreement, as agreed at the time of the investment transaction. risk Degree of uncertainty of return on an asset. round lot In the money market, round lot refers to the minimum amount for which dealers' quotes are good. This may range from $100,000 to $5 million, depending on the size and liquidity of the issue traded. safekeep For a fee, banks will safekeep (i.e. hold in their vault, clip coupons on, and present for payment at maturity) bonds and money market instruments. savings and loan Federal- or state - chartered institution that accepts savings deposits association and invests the bulk of the funds thus received in mortgages. scale A bank that offers to pay different rates of interest on CDs of varying maturities is said to "post a scale ". Commercial paper issuers also post scales. secondary market The market in which previously issued securities are traded. sector Refers to a group of securities that are similar with respect to maturity, type, rating, and/or coupon. SEC Rule 15C3-1 See uniform net capital rule. Securities and Exchange Agency created by Congress to protect investors in securities 149 13 Commission (SEC) transactions by administering securities legislation. settlement date The date on which a trade is cleared by delivery of securities against funds. The settlement date may be the trade date or a later date. spread (1) Difference between bid and asked prices on a security. (2) Difference between yields on or prices of two securities of differing sorts or differing maturities. (3) In underwriting, difference between price realized by the issuer and price paid by the investor. (4) Difference between two prices or two rates. What a commodities trader would refer to as the basis. technicals (1) Demand and supply factors influencing the cash market. (2) Value or shape of technical indicators. thin market A market in which trading volume is low and in which consequently bid and asked quotes are wide and the liquidity of the traded instrument is low. tight market A tight market is one is which volume is large, trading is active and highly competitive, and spreads between bid and asked prices are narrow. trade date The date on which a transaction is initiated. The settlement date may be the trade date or a later date. treasury bill A non - interest - bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. treasury note Intermediate U.S. government debt securities with maturities of one to 10 years. uniform net capital rule Securities and Exchange Commission requirement that member firms as well as nonmember broker - dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. volatility A degree of fluctuation in the price and valuation of securities. when - issued trades Typically there is a lag time between the time a new bond is announced and sold and the time it is actually issued. During this interval, the security trades, wi, "when, as, and if issued." 150 Page 14 yield The rate of annual income return on an investment, expressed as a percentage. (1) income yield is obtained by dividing the current dollar income by the current market price for the security. (2) net yield or yield to maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. yield curve A graph showing, for securities that all expose the investor to the same credit risk, the relationship at a given point in time between yield and current maturity. Yield curves are typically drawn using yields on governments of various maturities. zero - coupon securities Security that is issued at a discount and makes no periodic interest payments. The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. 151 COUNCIL MEETING DATE: March 5, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: DECEMBER 2012 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the Council approve the December 2012 Monthly Financial Report? COMMITTEE: Finance, Economic Development and Regional Affairs Committee MEETING DATE: February 26, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tho Kraus, Finance Director _ DEPT: Finance Attachments: ■ December 2012 Monthly Financial Report Options Considered: 1. Approve the December 2012 Monthly Financial Report as presented. 2. Deny approval of the December 2012 Monthly Financial Report and provide direction to staff. MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: Conunitke Council Initial COMMITTEE RECOMMENDATION: I move to forward approval of the December 2012 Monthly Financial Report to the March 5, 2013 consent agenda for approval. Dini Duclos, Bob Celski, Susan Honda, Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the December 2012 Monthly Financial Report (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: • APPROVED COUNCIL BILL # • DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 152 RESOLUTION # C" f Federal Way GENERAL & STREET FUND OPERATIONS December 2012 Monthly Financial Report The overall operations of the combined General and Street Fund showed a positive result of $1.410. Overall revenue total $42.1 M and is $537K above 2012 annual budget of $41.610. 2011 2012 ANN BLEGET VS, ACTUAL. Annual Annual Annual YTD CE NERALI& STREET FUND Favorable/ Unfavorable) $ % Summary of Sources & Uses Budget Actual Budget: Actual Beginning Fund Balance $ 8,538,116 $ 8,538,117 $12,743,855 $12,743,855 n/a n/a OPERATING REVENUES Property Taxes 9,697,000 9,672,887 9,825,000 9,978.143 153,143 1.6% Sales Tax 10,684,000 10,858,386 10,586,000 10.534.147 (51,853) -0.5% Criminal Justice Sales Tax 1,710,000 1,795,972 1,719,000 1,864,991 145,991 8.5% Intergovernmental 2,425,000 2,399,140 2,269,000 2,456,913 187,913 8.3% Leasehold Tax 6,000 6,259 6,000 5,820 (180) -3.0% Gambling Taxes 462,000 511,005 168,000 114,443 (53,557) -31.9% Court Revenue 1,513,585 1,496,060 1,530,818 1,445,294 (85,522) -5.6% Building Permits /Fees - C® 1,091.815 1,100,689 1,105,147 1,571,606 466,459 42.2% ROW Permits & Develop. Svcs Fees - PW 323,430 362,983 316,895 314,830 (2,065) -0.7% Licenses 252,000 253,992 252,000 251,664 (336) -0.1% Franchise Fees 981,000 988,948 981,000 1,004,026 23,026 2.3% Passport Agency Fees 69,000 44,495 70,000 56,825 (13,175) -18.8% Park & General Recreation Fees 870,811 956,607 960,171 942,005 (18,166) -1.9% Pulse Services 874,690 959,570 930,000 952,993 22,993 2.5% Adrrin/Cash Management Fees 493,117 493,117 515,598 515,602 4 0.0% Interest Earnings 34,000 20,505 34,000 19,206 (14,794) -43.5% Misc/Other 254,060 341,932 267,520 322,177 54,657 20.4% Ongoing (dilitytax Transfers in: Celebration Perk/Park M&O 274,000 274,000 276,000 276,000 - 0.0% Arts C rnm1RW &B Festival 97,000 97,000 97,000 97.000 0.0% Police Positions /Jail 1,432,000 1,432,000 1,541,000 1,541,000 - 0.0% Street Bond/Lights 371,000 371,000 373,000 373,000 - 0.0% General Fund Operations 3,919,000 3,919,000 3,940,000 3,940,000 - 0.0% Prop 1 Voter Package 2,933,509 2,769,553 2,980,187 2,702,868 (277,319) -9.3% Oncoinc Traffic Safety Transfers in: Court/Police/Traffic 830.000 830,000 830,000 830,000 - 0.0% Total Operating Revenues' 41,599;017 41;955,100 41,674,336 42,110,655 537,219' 1 s% OPERATING EKPENDITURES City Council 490,437 462,007 379,499 360,461 19,038 5.0% Mayor's Office 1,489,426 1,180,787 1,169,147 990,383 178,764 15.3% Human Services 730,669 690,824 862,735 758,311 104,424 12.1% Municipal Court 1,554,543 1,431,099 1,607,112 1,421.727 185,385 11.5% Economic Development 222,999 115,858 239,884 155,165 84,719 35.3% Human Resources 972,070 780,418 854,773 666,348 188,426 22.0% Finance 935,857 889,806 896,215 833,419 62,796 7.0% Civil/C'irrinal Legal Services 1,536,897 1,340,746 1,631,094 1,369,469 261,626 16.0% Community Development Services 2,706,311 2,284,193 2,483,858 2.133,022 350,835 14.1% Jail Services 4,166,359 4,304,215 2,937,000 2,471,532 465,468 15.8% Police Services 22,531,740 21,646,881 22,424,601 21,801,343 623,258 2.8% Perks & Recreation 3,855,551 3,614,643 4,032,614 3,684,940 347,673 8.6% Public Works 4,709,342 4,110,014 5,056,814 4,098,760 958,054 18.9% Total Operating Expenditures 45,902,202 42,851,492 44,576,348 40,744,880 3,830,466 8.6% Operating Revenues over /(under) Operating Expenditures (4,304,185) (896,392) (3,002,010) 1,365,676 4,367,686 - 145.6% OTHER FINANCING SOURCES One -Time Transfersln/Grants /Other 5,617,939 5,472,181 1,215,536 1,167,899 (47,637) -3.9% Total Other Financing Sources 5,617,939 6,472,181 1,215;636 1,167,899 - (47,637) - -3.9% OTHER FINANCING USES Contingency Reserve Funds - - 1,111,698 - (1,111,698) - 100.0% One -Time Transfers OuVOther /Unalloc IS 945,000 370,046 1,188,216 242,629 (945,587) -79.6% Total Other Financing Uses 946,000 370,046 2,299,914 242,629 (2,067,285) -89.6% Total Ending Fund Balance $ 8,906,870 $117,741,860 $ 8,667,467 $15,034,800 n/a n/a DESIGNATED OPERATING FUNDS Designated operating funds revenue total $26.6M and is $2.7M above annual budget of $23.9M. Expenditures of $22.6M is $1.5M below 2012 annual bud et of $24.1 M. 2011 `.. 2012 :1 ANN BUDGET VS ACTUAL ' DESIGNATED OPERATING FUNDS Favorable /(Unfavorable) ` Annual Annual Annual Annual : $ % Summary of Sources & Uses Budget Actual Budget Actual Beginning Fund Balance $12,173,613 $12,173,616 $12,965,264 $12,965,272 Na n/a OPERATING REVS UBS Intergovernmental 508,000 497,726 508,000 493,586 (14,414) -2.8% Utility Tax 9,915,968 10,117,556 9,615,484 10,140,800 525,316 5.5% Utility Tax - Prop 1 Voter Package 2,900,032 2,950,954 2,804,516 2,942,379 137,863 4.9% Flotel/Wtei Lodging Tax 155,000 185,290 193,440 193,344 (96) 0.0% Real Estate Excise Tax 1,400,000 1,560,394 1,400,000 1,507,313 107,313 7.7% Federal Way Community Center - Operations 1,555,422 1,628,135 1,558,622 1,738,039 179,417 11.5% Red Light Photo Enforcement Program 830,000 945,606 830,000 2,256,636 1,426,636 171.9% Property Tax - King County Expansion Levy 153,000 159,015 155,000 160,611 5,611 3.6% Durres Bay Centre Fund 581,318 562,023 587,732 587,506 (226) 0.0% Surface Water Management Fees 3,164,969 3,416,140 3,164,969 3,544,656 379,687 12.0% Refuse Collection Fees 275,366 297,130 278,120 282,584 4,464 1.6% Interest Earnings 30,000 11,338 30,000 11,193 (18,807) -62.7% Miscellaneous /Other 29,036 28,060 28,036 30,452 2,416 8.6% Ongoing Ufax Transfers in: Durres Bay Centre Fund 113,000 113,000 113,000 113,000 - 0.0% FWCCOperations/Reserves 696,000 696,000 706,000 706,000 - 0.0% FWCC Debt Service 915,000 915,000 915,000 913,892 (1,108) -0.1% Arterial Streets Overlay 1,011,000 1,011,000 1,021,000 1,021,000 - 0.0% Total Operating- venues; 24,233,111 .26;094;36't ,23960,919 "28,642,591 2,734,072 14% OPERATING EXPENDITURES City Overlay Program 2,394,874 2,236,228 1,993,204 1,937,144 56,060 2.80% Utility Tax Adnin/Cash Mignt Fees 48,000 48,000 49,000 49,000 0 0.0% Solid Waste 430,118 427,315 456,441 409,042 47,400 10.4% Flotel/Wtel Lodging Tax 372,500 187,686 409,923 304,490 105,433 25.7% Federal Way Community Center - Operations 2,142,839 2,130,726 2,146,355 2,112,597 33,757 1.6% Traffic Safety (Red Light Photo) 50,000 18,050 26,754 9,386 17,368 64.9% Debt Service (Debt Payment & Adnin Fee) 1,162,726 1,072,092 1,157,669 1,083,332 74,337 6.4% Surface Water Management 3,459,487 3,092,891 3,521,518 2,764,655 756,863 21.5% Durres Bay Centre Fund 758,701 720,674 829,566 690,639 138,926 16.7% Ongoing Utility Tax Transfers out., FWCC Operations /Reserves 696,000 696,000 706,000 706,001 1 0.0% FWCC Debt Service 915,000 915,000 915,000 913,892 (1,108) -0.1% Dumas Bay Centre Fund 113,000 113,000 113,000 113,000 - 0.0% Arterial Streets Overlay 1,011,000 1,011,000 1,021,000 1,021,000 - 0.0% Transportation Capital 791,000 791,000 696,000 696,000 - 0.0% General/Street Fund Operations 6,093,000 6,093,000 6,227,000 6,227,000 - 0.0% General Fund Prop 1 Voter Package 2,933,508 2,769,553 2,980,187 2,702,868 (277,319) -9.3% Ongoing Traffic Safety Transfers out Court/Police/Traffic 830,000 830,000 830,000 830,000 - 0.0% Total Operating Expenditures 24,201,764 23,162,216: 24,078,618 22,670,046 1,608,671 6.3' Operating (Revenues over /(under) Operating Expenditures 31,367 1,942,162 (169,699) 4,072,944 4,242,643 - 2600.1% OT! FINANCING SOURCES One- Tirre Transfers lNGrants /Other 1,191,898 1,180,790 639,506 557,417 (82,089) -12.8% Total Other Financing Sources 1,191;898 1 „180,790` 639,606 667,417 (82,089) - 128 °k OTM FINANCING USES One -Time Transfers Out /Other /Unalloc IS 2,333,950 2,331,286 1,683,765 1,686,888 3,123 0.2% Total Other Financing Uses 2,333,960 2,331,286`- 1,683,766 1,686,888 3,123 0.2% ENDING FUND BALANCE Arterial Street 300,001 469,704 - 79,529 n/a Na Utility Tax (non -Prop 1) 3,059,136 3,334,049 3,053,527 3,572,738 Na n/a Utility Tax - Prop 1 Voter Package 697,535 836,819 661,148 1,080,948 n/a n/a Solid Waste & Recycling 126,804 153,980 150,394 172,002 n/a Na Flotel /Wel Lodging Tax 2,157 213,484 - 102,416 n/a n/a Federal Way Community Center 880,452 967,942 987,444 1,197,494 n/a n/a Traffic Safety Fund 408,520 557,077 530,323 1,975,867 Na n/a Paths & Trails 144,362 151,807 159,807 166,668 Na n/a Debt Service Fund 3,626,699 3,866,184 4,013,514 4,182,345 Na Na Surface Water Management 1,734,651 2,312,897 2,195,153 3,240,038 n/a Na Durres Bay Centre Fund 82,598 101,330 (6) 138,697 n/a n/a Total Ending Fund Balance 1 $11,062,911 1 $12,966,272 $11,761,304 $16,908,742 n/a n/a Sales Tax Compared to annual 2011 actual, sales tax revenues are down by $324K or 3 %. December sales tax collection of $838K is $102K or 10.8% below 201 I's December sales tax of $939K. Compared to annual 2012 budget, annual sales tax revenues are below by $52K or less than 1 %. There is an overall increase in all areas with the exception of Services, Construction, Wholesaling, and Government. LOCAL RETAIL SALES TAX REVENUES Annual 2012 Month 2011 Actual 2012 Favorable /(Unfavorable) Change from 2011 201!AcivaI'SBudgei Component Budget Actual $ % Jan $ 818,614 831,802 896,190 77,576 9.5 % 64,388 7.7 % Feb 1,153,192 1,163,241 1,022,314 (130,878) -11.3% (140,927) -12.1% Mar 751,420 777,655 792,916 41,496 5.5% 15,260 2.0% Apr 805,675 796,086 742,615 (63,060) -7.8% (53,470) -6.7% Nby 949,316 920,102 877,492 (71,824) -7.6% (42,610) -4.6% Jun 847,896 799,365 811,359 (36,537) -4.3% 11,994 1.5% Jul' 850,327 831,791 856,071 5,745 0.7% 24,280 2.9% Aug 964,978 954,767 916,840 (48,138) -5.0% (37,927) -4.0% Sep 927,080 915,256 917,952 (9,128) -1.0% 2,696 0.3% Oct 919,528 882,911 941,250 21,722 2.4% 58,338 6.6% Nov 931,161 907,718 921,590 (9,571) -1.0% 13,872 1.5% Dec 939,194 1 805,304 1 837,557 1 (101,637) -10.8% 32,253 1 4.0% Annual Total $ 10,858,386 1 $ 10,586,000 1 $10,534,147 1 $(324,239) -3.0% $ (51,853) -0.5% July and November 2011receipts mere adjusted forDepartmentof Revenue Ermrinover- remitting$78KinJuly. These figures were adjusted forcomparison purposes. Sales Tax by SIC GrgM Services decrease of $71K is mainly due audit resulting in an additional $26K in 2011 and refunding a hospital for taxes that was previously paid. Construction decrease of $345K is due to overall decrease in construction activity compared to annual 2011. Government overall decrease of $137K is mainly due to a one -time amnesty payments of $86K and $30K from audit received in 2011. g COM'FARI N! OF SALES TAX COLLECTIONS BY SIC CROUP ! Annual 2012 Fa vora bl e!(unfa vora b %) Component Component group are comprised of the 2011 2012 Change from 2011 Group following major categories YTD YTD General merchandise stores, motor vehicle & parks dealer, building material/garden, and Retail Trade misc. store retailers $ 5,558,892 $ 5,739,670 $ 180,778 3.3% Food services /drinking places, professional, Services scientific, tech, and repair /maintenance 2,400,132 2,328,726 (71,406) -3.0% Construction of buildings and specialty trade Construct contractors 1,202,758 857,781 (344,976) -28.7% Wholesale of durable goods and non durable Wholesaling goods. 434,460 426,322 (8,137) -1.9% Transp /Utility Utilities 3,453 8,007 4,554 131.9% Telecommunications, publishing and motion Information picture /sound record 515,154 521,833 6,679 1.3% Wood product manufacturing, printing /related Manufacturing support, and furniture related products 139,973 156,478 16,505 11.8% Economic Programs, Executive /Legislative, Justice/Public Order, Human Resources Administration, Nonclassifiable Establishments which includes Liquor Stores and sales tax for establishments that did not classify their Government Component group. 258,026 120,701 (137,325) -53.2% Rental/leasing services, real estate, and Fn/ins /Real Estate credit intermediation. 320,136 336,117 15,981 5.0% Wing, support activities of mining, and Other transportation services. 25,404 38,512 13,108 51.6% Annuallr5&1 $10,858,386 $10,534,147 $ (324,239) -3.0% Sales Tax by Area .............. ............... __ ........... _............ 2012 SALES TAX BY AREA % of Total Comparing 2012 to 2011: FW Cross[ngs 414,477 '411343 (3 {435) r0 8% • S 348th is up $47K or 4% mainly due to a general increase % chg from prev yr o o% -0 -8% n1a n/a for a building material/garden store, general merchandise Gate�niay GenteF, , -� .'1$4,248 '; 194,6$5 ; i#1,437 retail store and is offset by a decrease in an electronics retail o 0.5% 5.7% n/a n/a store. % chg from prey yr • The Commons is down $30K or 3.1% mainly due to a decrease from a major discount retail store and book retailer closing in May of 2011. • S312 to S316`' is down $16K or 1.9% mainly due to a decrease from a major discount retail store and a grocery store. • Pavilion Center is down $25K or 5.1% mainly due to a decrease from a major electronics /appliances retailer and is offset by an increase for a book retailer. • Hotel & Motels is down $3K or 1.4 %. • Federal Way Crossings is down $3K or less than 1 %. • Gateway Centre is up $ l OK or 5.7 %. Utility Tax (Total 7.75 %) Total net utility taxes received annual 2012 is $13.1M and is above 2011's annual collections by $15K or 0.1 %. Compared to annual budget, net utilities tax revenues are above 2012 annual projections by $663K or 5.3 %. There is a one- time increase of $420K for the audit of a major electric and gas payor. If this was taken into consideration, the positive variance compared to 2011 annual actual will be reduced to a negative variance of $405K or 3.1% and a positive variance of $244K or 2.0% compared to 2012 annual projections. Rebate line item is for Federal Way residents who are 65 years of age or older, disabled/unable to work, and qualified as low income during the calendar year would qualify for the City's Utility Tax Rebate Program. Any payments that these qualified individuals made towards the utility tax that is passed from the utility company to the consumer is reimbursed by the City. This is an annual program that opens January I" and closes April 30'h of each year. The City has processed 187 1 t t 1' $27K L ates o a ing Jan SALES TAX COMPARISON by AREA $ 1,240,370 $ 1,257,662 Annual 2012 12.1% $ 17,291 1.4% Feb 1,358,659 Fa vorabl e!(Unfavorabl e) 1,268,041 (90,618) -6.7% Chg from 2011 Location 2011 2012 $' % YTD Total Sales Tax $10,858,386 $10,534,147 $ (324,239) -3.0% S 348th Retail Mock 1,169;582 - 1,216,596; 47,Ot4 4.0% • chg from prev yr 0.2% 4.0% n/a n/a The Commons 947;526. 917,915; (29,611) 73.1% • chg from prev yr -1.3% -3.1% n/a n/a S' 312th to S 316th 833,254: '817,686, - (15,568) -1.9% % chg from prev yr -8.6% -1.9% n/a n/a Pavillon Center ... 4$8,747 ' - "' 4&3;549 872,598 833,215 % chg from prev yr -7.6% -5.1% n/a n/a . -_ Hotels 8�_Moteis' " ', 17 5,4 � 1]4,364, �� f253B)' _ =1A %, % chg from prev yr 25.7% -1.4% n/a n/a Comparing 2012 to 2011: FW Cross[ngs 414,477 '411343 (3 {435) r0 8% • S 348th is up $47K or 4% mainly due to a general increase % chg from prev yr o o% -0 -8% n1a n/a for a building material/garden store, general merchandise Gate�niay GenteF, , -� .'1$4,248 '; 194,6$5 ; i#1,437 retail store and is offset by a decrease in an electronics retail o 0.5% 5.7% n/a n/a store. % chg from prey yr • The Commons is down $30K or 3.1% mainly due to a decrease from a major discount retail store and book retailer closing in May of 2011. • S312 to S316`' is down $16K or 1.9% mainly due to a decrease from a major discount retail store and a grocery store. • Pavilion Center is down $25K or 5.1% mainly due to a decrease from a major electronics /appliances retailer and is offset by an increase for a book retailer. • Hotel & Motels is down $3K or 1.4 %. • Federal Way Crossings is down $3K or less than 1 %. • Gateway Centre is up $ l OK or 5.7 %. Utility Tax (Total 7.75 %) Total net utility taxes received annual 2012 is $13.1M and is above 2011's annual collections by $15K or 0.1 %. Compared to annual budget, net utilities tax revenues are above 2012 annual projections by $663K or 5.3 %. There is a one- time increase of $420K for the audit of a major electric and gas payor. If this was taken into consideration, the positive variance compared to 2011 annual actual will be reduced to a negative variance of $405K or 3.1% and a positive variance of $244K or 2.0% compared to 2012 annual projections. Rebate line item is for Federal Way residents who are 65 years of age or older, disabled/unable to work, and qualified as low income during the calendar year would qualify for the City's Utility Tax Rebate Program. Any payments that these qualified individuals made towards the utility tax that is passed from the utility company to the consumer is reimbursed by the City. This is an annual program that opens January I" and closes April 30'h of each year. The City has processed 187 1 t t 1' $27K L ates o a ing Jan $ 1,121,556 $ 1,240,370 $ 1,257,662 $ 136,106 12.1% $ 17,291 1.4% Feb 1,358,659 1,219,793 1,268,041 (90,618) -6.7% 48,248 4.0% N1ar 1,286,564 1,244,260 1,190,372 (96,193) -7.5% (53,888) -4.3% Apr 1,295,155 1,167,250 1,519,049 223,893 17.3% 351,799 30.1% Nby 1,186,432 1,096,344 1,048,429 (138,003) 11.6% (47,915) -4.4% Jun 1,033,820 987,492 793,896 (239,924) t-2:3:2:t/. (1 93,596) -19.6% Jul 949,722 914,878 1,149,646 199,924 21.1% 234,768 25.7% Auq 908,464 872,598 833,215 (75,249) -8.3% (39,383) -4.5% Sept 911,253 850,446 400,925 (510,327) - 56.0% (449,520) - 52.9% Oct 989,797 945,201 1,319,188 329,390 33.3% 373,986 39.6% Nov 506,796 608,369 943,496 436,700 86.2% 335,128 55.1% Dec 1,546,791 1,299,999 1,386,274 (160,517) - 10.4% 86,275 6.6% Subtotal $13,095,010 $12,447,000 $ 13,110,193 $ 15,182 0.1% $ 663,193 5.3% Rebate (26,500) (27,000) (27,081) (581) 2.2% (81) 0.3% Annual Total $13,068,511 $12,420,000 $ 13,083,112 ( $ 14,601 0.1% $ 663,112 5.3% Compared to annual 2011 - ■ Electricity is up by $234K or 4.8% mainly due to one- time increase from the result of an audit of a major electric payor. If this was taken into consideration, the positive variance compared to 2011 annual actual will be reduced to a negative variance of $153K or 3.1% mainly due to a decrease in consumption. • Gas is down by $185K or 9.5% due to decrease in consumption. The variance would be adjusted to a negative variance of $218K or 11.1% if the City did not receive monies from an audit of a major gas payor. • Solid Waste is up by $42K or 5.3% due to increase in consumption. • Cable is up by $39K or 2.7% due to increase in consumption. • Phone is down by $26K or 2.5% mainly due to decrease in consumption. • Cellular phone is down by $109K or 4% due to decrease in consumption. UTILITY TAXES - by Type Annual 2012! Utility Type 2011,1 Actual " 2012 Actual; Fa vora bl oill(Unfa vora bl e) Change, from 2011 $ Var f Var Electric $ 4,904,375 $ 5,138,171 $ 233,795 4.8% Gas 1,960,364 1,774,917 (185,447) -9.5% Solid Waste 782,974 824,847 41,872 5.3% Cable 1,437,075 1,475,992 38,917 2.7% Phone 1,059,186 1,032,783 (26,403) -2.5% Cellular 2,687,575 2,578,894 (108,682) -4.0% Pager 434 435 1 0.3% SWM 263,027 284,154 21,128 8.0% Tax Rebate (26,500) (27,081) (581) 2.2% Annual Total $13,068,511 $13,083,112 $ 14,601 0.1% Update on Proposition 1 Annual 2012 Prop 1 expenditures total $2.7M or 90.6% of the $3M annual budget. Current life -to -date Prop 1 Utility tax collections total $173M and expenditures total $16.2M resulting in ending fund balance of $1.1 M. PROP 1 ' .•2014: _ . 2012 �; z v` u� ., CO DATE; Budget Actual Budget' : Acidal Beginning Balance: 692,917 692,917 836,819 836,819 We OPERATING REVENUES January 282,799 252,277 279,388 283,988 1,372,441 February 275,679 305,101 274,255 284,977 1,452,500 March 261,216 289,430 279,380 268,835 1,717,272 April 271,964 291,178 262,253 341,953 1,718,651 May 251,429 266,935 246,983 235,323 1,595,613 June 234,283 233,443 222,307 178,986 1,325,750 July 220,326 214,470 206,523 259,553 1,360,687 August 210,303 205,168 197,050 188,145 1,242,518 September 208,464 205,767 192,036 90,532 1,141,315 October 233,261 223,472 213,421 297,881 1,438,592 November 222,225 114,438 137,374 213,048 1,230,471 December 228,083 349,275 293,548 301,157 1,717,685 Total Prop I Revenues: 2;900,032 2,960,964 2;804,618 2,942,379 17,313,496' OPERATING EXPENDITURES Public Safety Improvement Positions 6 Costs: Police Services (includes sworn positions, records clerk and indirect Information Technology support costs)" 2,288,620 2,233,767 2,326,710 2,123,654 11,826,923 Court Services (includes Judge, Court Clerk, Prosecutor, public defender contract, and indirect Information Technology support) 381,764 345,031 392,683 355,036 1,996,621 Total Public Safety Improvement Positions & Costs 2,670,384 2,678,798 2,719,393 2,478,690 13,823,644 Community Safety Program Costs: Code Enforcement Officer` - 318,857 Code Enforcement Civil Attorney 69,341 62,907 69,341 60,105 352,971 Park Maintenance 111,697 101,738 113,555 100,501 569,131 Total Community Safety Improvement Program Costs 181,038 164,646 182,896 160,606 1,240,969 Indirect Support - FIR Analyst 44,586 26,109 44,586 26,072 208,050 SafeCity M&O 37,500 37,500 37,500 37,500 170,928 Subtotal Ongoing Expenditures 82,086 63,609 82,086 63,672 378,978 SafeCity Startup - - - - 189,066 Other Transfer - Prop 1 OT for Police - - - - 600,000 Subtotal Other Expenditures - - 789,066 Total Prop 1 Bcpend(tures: 2,933,608 2,807,062 2,984,376 2,702,868 16,232,647 Total Ending Fund Balance: 669,441 836,819 656,960 1,076,329 1,080,948 *Code Enforcement Officer 1.0 FTE was frozen as part of the 2011/210527Adopted Budget. * *Police Officer 2.0 FTE was frozen as part of the 2011/2012 Adopted Budget. Real Estate Excise Tax Compared to 2011 annual actuals, collections are down $53K or 3.4 %. December's receipt of $302K is above December 2011's actual by $217K or 254.7% and above December 2012's projections by $219K or 262.3 %. Annual collections are exceeding annual projections by $107K or 7.7 %. The decrease in January is due to the sale of the Palisades Apartments ($67.5M), Woodmark at Steel Lake - Retirement Community ($9.2M), business building located on 6th Ave S. ($4.4M), and a vacant lot located on 19th Ave ($2.OM) in; decrease June is mainly due to the sale of the Lodge Apartments ($51.8M); and the decrease in September is due to the sale of St. Croix Apartments ($23.1 M) in 2011. REAL ESTATE EXCISE TAX REVENUES Annual 2012 Month 6Actual 2012 Favorable /(Unfavorable) Change from 2011 2012 Actual vs Budget Budget Actual $Var %Var $Var %Var Jan %Var $ 222,163 $ 79,285 $ (382,580) -82.8% $ (142,878) -64.3% Feb 423.9% 102,363 46,041 1,272 2.81/6 (56,322) -55.0% Mar 67,758 139,094 90,054 22,296 32.9% (49,040) -35.3% Apr 77,333 107,639 86,114 8,781 11.4% (21,525) -20.0% May 55,008 134,800 98,819 43,811 79.6% (35,981) -26.7% Jun 332,852 138,765 199,060 (133,792) - 40.2% 60,295 43.5% Jul 78,185 132,213 83,626 5,441 7.0% (48,587) -36.7% Aug 61,686 75,322 91,170 29,484 47.8% 15,848 21.0% Sep 179,226 91,924 92,663 (86,563) -48.3% 739 0.8% Oct 54,503 103,312 158,572 104,069 190.9% 55,260 53.5% Nov 61,970 68,958 179,574 117,604 189.8% 110,616 160.4% Dec 85,239 83,449 302,336 217,096 254.7% 218,887 262.3% Annual Total 1 1,560,394 1,400,000 1 1,507,313 (53,081) -3A%l 107,313 1 7.7% Significant sales in 2012: January 2012 vacant land ($2.9M); Lowes Home Improvement store ($5.OM) March 2012 sale included the View at Redondo Apartments ($5.1M), October 2012 sale included Vacant Commercial Property ($1.1M), Quality Inn & Suites ($2.9M), Office building on 6th Ave S ($3.6M), and Top Food & Drug ($5.1M), November 2012 sale included Weyerhaeuser East Campus located on 32nd Ave S ($19.8M), and December 2012 sale included Complete Collision Center ($1.1M), Blue Ridge Apartments ($1.9M), Campus Square Shopping Center ($12.5M), and Forest Cove Apartments ($29.3M). November 2012 activities include 207 real estate transactions, of which 116 were tax exempt. HotellMotel Lodging Tax Hotel/Motel lodging tax received annual 2012 is $193K and is above 2011's annual collections by $8K or 4.3 %. 2012 annual receipts are on target with projections. Gambling Tax Gambling tax collection received annual 2012 is $114K, which is below 2011's annual collections by $397K or 77.6% and below 2012 annual projections by $54K or 31.9 %. The negative variance is mainly due to a card room establishment closing on January 315f 2012. GAMBLING TAX REVENUE Annual 2012 2011 2012 . Favorable /(Unfavorable) Change from 2011 2012 Actual vs Budget Month Actual Budget Actual , $Var %Var I.$Var %Var, Jan $ 6,879 $ 36,274 $ 36,041 $ 29,162 423.9% $ (233) -0.6% Feb 63,306 48,733 12.082 (51,224) -80.9% (36,651) -75.2% Mar 55,169 16,139 16,266 (38,903) -70.5% 127 0.8% Apr 52,305 7,886 18,713 (33,592) -64.2% 10,827 137.3% May 35,055 6,865 9,010 (26,044) -74.3% 2,145 31.2% Jun 46,594 5,060 15,817 (30,777) -66-1% 10,757 212.6% Jul 13,735 7,641 15,714 1,979 14.4% 8,073 105.7% Aug 48,054 7,971 9,451 (38,603) -80.3% 1,480 18.6% Sept 46,500 8,517 18,448 (28,052) -60.3% 9,930 116.6% Oct 67,846 8,259 9,502 (58,344) -86.0% 1,243 15.1% Nov 25,681 4,502 19,303 (6,377) -24.8% 14,801 1 328.8% Dec 49,882 10,154 (65. (115,786) -232.1% (76,058) -749.1 Annual Total $ 611,006 $ 168,000 $ 114,443 $ (396,662) -77.6% $ (53,657) State Shared Revenue Annual 2012 distribution of $5.1M is above 2011's annual activity by $79K or 1.6 %. The increase in liquor profits tax is due to the State auction of the State liquor stores. Per the State Treasurer's Office, the City will share in the additional revenues generated from the auctions of the State's liquor stores. The decrease in liquor excise tax is due to State's temporary elimination of revenue distribution to local governments. The City qualified for Criminal Justice High Crime distribution for 2nd half of 2012 through the first half of 2013. Criminal Justice High Crime will be reevaluated in June 2013 to determine if the City qualifies for the High Crime distribution July 1st, 2013 through June 3e, 2014. Permit Activity Building, planning, and zoning permit activities are above 2011's annual activity by $471 K or 42.8 %. Compared to annual budget, permit activity is exceeding projections by $466K or 42.2 %. Some significant permits for 2012 includes: Buffalo Wild Wings, DaVita, Northlake Rim, Wynstone, King County Library System, and Federal Way Public Schools. Community Development's has a positive variance of $308K is mainly due to one- time items not yet spent including comprehensive plan update, graffiti operating and permit system upgrade. STATE SHARED REVENUES Annual 2012 Revenue 2011 Actual 2012 Actual favorablel(Unfavorable ` Change from 2011 $ 2012 Actual Liquor Profits Tax $ 622,476 $ 850,554 $ 228,079 36.6% Liquor Excise Tax 434,957 223,936 (211,021) -48.5% CrimJust - PopulatiorVSP 94,245 96,766 2,521 2.7% Criminal Just Fligh Crime 183,941 192,222 8,281 4.5% Local Crim Just Sales Tax 1,795,972 1,864,991 69,019 3.8% Fuel Tax" 1,854,071 1,838,984 (15,087) -0.8% DUI - Cities 19,061 16,466 (2,595) -13.6% Annual Total $5,004,723 $6,083,919 $ 79,196 1.6% Fuel tax amount includes generallstreet, designated operating funds, and transportation C IP. Right -of -way permits and development services permit fees are down $2K or 0.7% when compared to annual budget. Public Works Operations expenditures total $4.1M and is below budget of $5.1M by $958K mainly due to savings found in one time electricity, traffic counts, repairs /maintenance, comprehensive plan update temporary help, and one -time gasoline increase. ROW PERMITS S DEVELOPMENT SERVICES FB:S (P* Annual 2012 °' etli�ClltJd & LAND C)SEPERNIt7S At+ID FSS {GEC 2012 Change from 2011 Fa vorabl e/(unfa vorabl e) 2012 Actual vs Budget Annual 2012 $ % $ Jan 12,685 19,744 22,028 9,343 73.7% Favorable/(unfavorable) 11.6% Feb 2011 2012 -. 'Changel1rom2011 ; 6.6% 2012ACtualvsBudget 22.2% Month Actual Budget Actaat $ % 3,761 $ Apr 25,148 Jan 116,720 79,081 194,017 77,297 66.2% May 114,937 30,447 145.3% Feb 90,356 96,651 128,366 38,011 42.1% 26,311 31,715 (7,409) 32.8% Mar 70,100 94,905 116,115 46,015 65.6% 9,416 21,210 (2,302) 22.3% Apr 79,234 106,693 124,642 45,407 57.3% (10,542) 17,949 Sept 16.8% May 85,035 96,332 144,559 59,523 70.0% Oct 48,226 29,713 50.1% Jun 108,858 115,973 127,180 18,322 16.8% 21,719 11,207 (21,399) 9.7% Jul 59,971 94,153 105,418 45,446 75.8% (45,754) 11,264 (12,460) 12.0% Aug 148,032 102,291 172,270 24,238 16.4% (2,065) 69,979 68.4% Sept 112,604 66,341 125,430 12,826 11.4% 59,089 89.1% Oct 64,377 76,832 123,052 58,675 91.1% 46,220 60.2% Nov 56,381 88,598 105,330 48,949 86.8% 16,732 18.9% Dec 109,021 87,296 105,227 (3,793) -3.5% 17,931 20.5% Annual Total 1 1,100,689 1,105,147 1,571,606 470,918 42.8% 466,459 42.2% Right -of -way permits and development services permit fees are down $2K or 0.7% when compared to annual budget. Public Works Operations expenditures total $4.1M and is below budget of $5.1M by $958K mainly due to savings found in one time electricity, traffic counts, repairs /maintenance, comprehensive plan update temporary help, and one -time gasoline increase. ROW PERMITS S DEVELOPMENT SERVICES FB:S (P* Annual 2012 Month 2011 Actual 2012 Change from 2011 Fa vorabl e/(unfa vorabl e) 2012 Actual vs Budget Budget Actual $ % $ Jan 12,685 19,744 22,028 9,343 73.7% 2,284 11.6% Feb 30,046 26,207 32,014 1,968 6.6% 5,807 22.2% Mar 22,477 18,580 22,341 (136) -0.6% 3,761 20.2% Apr 25,148 41,220 31,683 6,534 26.0% (9,537) -23.1% May 44,077 30,447 54,874 10,798 24.5% 24,428 80.2% Jun 20,973 26,311 13,564 (7,409) -35.3% (12,748) - 48.4% Jul 13,224 24,941 22,639 9,416 71.2% (2,302) -9.2% Aug 32,050 24,411 13,869 (18,181) -56.7% (10,542) -43.2% Sept 11,764 14,438 14,689 2,925 24.9% 251 1.7% Oct 29,359 29,713 33,101 3,742 12.7% 3,388 11.4% Nov 48,725 21,719 27,326 (21,399) -43.9% 5,606 25.8% Dec 72,457 39,164 26,704 (45,754) -63.1% (12,460) -31.8% Annual Total 362,983 316,895 314,830 59;48,153) -13.3% (2,065) -0.7% Police Department 2012 expenditures total $21.8M and is below budget of $22AM by $623K mainly due to vacancy and unspent one -time programs for grants and contributions. The total overtime budget of $888K consists of $686K for City overtime and $202K for billable time. Compared to annual budget, City portion overtime is $13K or 1.9% above annual projections. Compared to annual 2011 actuals, City portion overtime is $47K or 7.3% above prior annual total. Including the decrease in billable overtime, total overtime increase $46K or 5.7 %. The increase in overtime is due to shift call in and shift extension in order to maintain minimum staffmg for community and officer safety. The department was experiencing an unusual number of officers who are on the injury list that is contributing to this shortage. In addition, there was mandatory training for firearms and emergency vehicle operations courses that also contributed to the overtime for those personnel who instructed. City portion of overtime includes $45K related to red light photo, which is currently not budgeted. PD Overtime by,Type Annual 2012 Type 2011 Actual 2012 Actual; (fa vora bl e)lUnfa vori bie Change from 2011 $ Var" %Var Training $ 10,036 $ 16,247 $ 6,211 61.9% Court 34,302 37,020 2,718 7.9% Feld Oper 493,590 542,869 49,278 10.0% Other 113,424 102,540 (10,884) -9.6% City Portion 651,352 698,676 47,324 7.3% Contract/Grant 127,234 138,327 11,093 8.7% Traffic School 32,292 19,814 (12,479) -38.6% � 159,526 158,141 (1,386) -0.9% Annual Total 1 $ 810,878 $ 856,817 1 $ 45,939 5.7% Jail Services Jail Services for annual 2012 is $1.9M and is above annual budget of $1.8M by $101 K or 5.5 %. Jail Services budget consists of $1.8M for SCORE Jail maintenance & operation, $50K for one -time non -score jail cost, $525K for debt service payment (of which $525K have been paid) and $582K for one -time jail reserves. Compared to 2011 annual actuals, jail services are down $2.4M or 55.1 %. The decrease is mainly due to switching over to the SCORE facility in which payments are based on a cost model. City of Federal Way portion of the maintenance and operations is $148K per month. Annual maintenance and operations payment of $1.78M includes 12 months for SCORE. PD,OverCfr»4YManth :. Annual: "2012 Month 2017 Actua! '' "" 2012 „ -. (Favorable)Mnfavorable " Change from. 2011 2012Actuat:vsBudget' Budget '] Actual $ Vat V. Var $Var " =:" " %Var " Jan $ 56,227 $ 58,465 $ 57,441 $ 1,215 2.2% $ (1,023) -1.8% Feb 56,219 46,306 65,486 9,267 16.5% 19,180 41.4% Mar 50,412 62,000 45,171 (5,241) -10.4% (16,829) -27.1% Apr 45,223 55,448 51,108 5,885 13.0% (4,340) -7.8% May 78,380 62,379 48,017 (30,362) -38.7% (14,362) -23.0% Jun 50,613 51,713 53,484 2,871 5.7% 1,771 3.4% Jul 74,968 67,480 77,602 2,634 3.5% 10,122 15.0% Aug 47,804 64,974 44,075 (3,728) -7.8% (20,899) -32.2% Sep 57,152 58,911 66,346 9,194 16.1% 7,434 12.6% Oct 51,231 57,018 79,571 28,340 55.3% 22,553 39.6% Nov 37,893 48,086 46,461 8,568 22.6% (1,625) -3.4% Dec 45,231 52,847 63,914 18,682 41.3% 11,067 20.9% City Portion 651,352 685,627 698,676 47,324 7.3% 13,049 1.9% Billable 159,526 202,320 158,141 (1,386) -0.9% (44,179) - 21.8% Annual Total $ 810,878 $ 887,947 $ 856,817 $ 45,939 5.7% $ (31,130) -3.5% 160 i�rmuaiz0lz fr r " �`a�w°rable/(t9rifavor8t+lej;� 2011 `2012 change frorn2h11 '2p12Actua16s8udget Month Actuat Star %Var - ':$Var 94Var< Jan - 148,359 - 148,359 - Feb 117,132 148,359 117,132 148,359 Mar 333,841 148,359 333,841 148,359 Apr 439,407 148,359 593,433 (154,026) -35.1% (445,074) - 300.0% May 372,173 148,359 148,473 223,699 1 60.1% (114) -0.1% Jun 377,181 148,359 148,358 228,823 60.7% 1 0.0% Jul 243,117 148,359 148,358 94,759 39.0% 1 0.0% Aug 376,901 148,359 148,410 228,490 60.6% (51) 0.0% Sep 539,521 148,359 148,358 391,162 72.5% 1 0.0% Oct 263,614 148,359 148,536 115,078 43.7% (177) -0.1% Nov 238,518 148,359 148,365 90,154 37.8% (6) 0.0% Dec 1,002,810 148,359 148,358 - 0.0% - 0.0% M&O: 4,304,215 1,780,308 1,780,651 2,523,564 58.6% (343) 0.0% Non -SCORE Jail /Ahern. - 50,000 151,094 (151,094) n/a (101,094) - 202.2% Subtotal Jail Cost: 4,304,215 1,830,308 1,931,745 2,372,471 55.1% (101,437) -6S% Debt Service: - 524,980 524,980 n/a n/a n/a n/a Jail Reserves: 581,712 n/a n/a n/a n/a Annual Total 4,304,215 2,937,000 n/a nla nla n/a nla 160 Animal Services Previously animal services program was administered by King County. The County had estimated that Federal Way would incur a cost of approximately $400K - $500K annually to continue the service agreement at full recovery cost. In July of 2010, the City formed its own Animal Services Division within the Police Department due to the anticipated increase in cost. In addition to cost savings the City would benefit from increased services. The adopted 2012 projected pet license revenues of $272K was based on 100% of King County license renewals and an increase in new licenses. This did not take into consideration the free licenses for Senior/Disabled, which account for approximately 26% of the total licenses issued annually or $33K if based on $25 licensing fee. The projected pet license revenue was reduced to $153K during the Mid - Biennium budget adjustment. The $332K expenditure budget includes funding for two animal services officers, shelter, administrative hearings, supplies, dispatch services and internal services charges for the City's information technology and fleet/equipment services. The budgeted cost is $183K (revenues of $153K less expenditures of $337K) which is substantially lower than the anticipated cost of $400K - $500K had the City retained King County's services. On an annual basis, revenues total $104K which is $5K or 4.8% above annual 2011 and $49K or 31.9% below annual projections. Annual expenditures total $256K resulting in a net cost of $152K, which is substantially less expensive than King County and below 2012 annual projections. The Police Department has taken various steps to increase licensing compliance, including: comparing current licenses against King County's database; sending reminders to pet owners who have not complied; advertising the licensing law; including a licensing flyer in utility bills; working with multi - family home complexes to place license brochure in new resident folder; providing licensing brochure to local vets and pet stores; animal services booth at local farmers market; pet license enforcement; and the department current has volunteers calling pet owners directly to remind them to renew their expired pet license. Most recent efforts include mailing out over 1,000 pet license renewal notices (It notice) on September 6th. Citizens will be receiving an actual renewal notice that identifies what animal is eligible for renewal, etc. The fees are listed on the notice and several ways to pay (check, online or in person). Additionally, there is information about how citizens can let the City know if the animal is no longer with them. Pet license new fee structure, which was approved by Council on April 6, 2011, allows owners to purchase multi -year license for altered pets only; which can range from $20 -$25 for one year license to $50465 for a three year license. For 2012, the Department issued 3,179 paid licenses and 426 free licenses for permanent disabled/senior permanent/service animal which generates $0 for pet license revenues. The tables below provide a summary of revenues & expenditures and licenses issued by type. "D Animal Services xn:: „2011 2ti12 Favisraiie/ tlnfa�ioiable Chg =from 2011° , "2012 Act, vs Budge; Annual Budget Annual, Total Annual. Anrival i -" „ Budget, Actual ` $ % Operating Revenues Pet Licenses $ 102,000 $ 95,481 $ 153,0001 $ 98,203 $ 2,722 2.9% $ (54,797) -35.8% Misc /Donations 3,690 3,902 - [ 5,990 2,088 - 5,990 - Total Operating Revenue $ 105,690 $ 99,383 $ 153,000 $ 104,193 $ 4,810 4.8% $ (48,807) -31.9% Operating Expenditures* Personnel 153,835 110,189 160,217 € 136,934 (26,745) - 24.3% 23,283 14.5% Shelter 100,000 61,380 100,000 ` 57,095 4,285 7.0% 42,905 42.9% Supplies 7,500 1,051 7,500 3,389 (2,338) - 4,111 - Administratiw Hearings 10,000 1,120 10,000 633 487 - 9,367 - Other Services & Charges - 946 - 3,730 (2,784) - (3,730) - Dispatch Services* 20,000 20,000 20,000 20,000 - - - - Internal Service* 34,460 34,460 34,460 34,460 - - - - Total Operating Expenditure $ 325,795 $ 229,146 $'332,177 $ 256,241 $ (27,095) -11.8% $r 75,936 22.9% One -time Other Operating 4,690 - 1 4,690` - - - - - Rev Over / (Under) Exp $(224,795)' $(129,763) $(183,867) $ (152,048) ;$ (22,285) 17.2i/1.,'$ 31,819 - 17.3 % ispatch and internal service charges are shown in the table to more accurately reflect total animal service cost and are assumed to be fully expended. These charges are not easily tracked separately and therefore accounted within the total police internal service charges and dispatch services. 161 Traffic Safety /Red Light Photo Enforcement Red light photo revenues are accounted for in the Traffic Safety Fund to be used for, but not limited to, prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within the City, including maintenance and operations costs. Currently there are a total of 14 cameras at 1 I locations (8 of these cameras are red light and 6 are in the school zones). The original 4 red light cameras were activated in October 2008 and an additional 4 cameras were activated February 2010. The original 4 school zone cameras were activated February 2010 and an additional 2 cameras were activated December 2010. Payments to ATS include $4,750 /month per location plus supplemental fees for check processing. Annual red light photo net revenues total $2.26M which exceeds annual 2011 actual by $1.31M. The overall increase is due to increasing safety in the school zones. RedLigM Phofo Enforcement Month 2011 20 ?2 Favorable /(Unfavorable} 2012 vs 2011 Net Revenue Gross Revenue Payments to ATS Net Revenue Gross Revenue Payments toATS Net Revenue $Variance %Variance Jan $ 150,039 $ (54,217) $ 95,822 $ 140,361 $ (52,910) $ 87,451 $ (8,372) -8.7% Feb 159,379 (54,831) 104,548 163,551 (53,000) 110,551 6,002 5.7% Mar 173,031 (56,674) 116,357 230,342 (53,233) 177,109 60,752 52.2% Apr 156,321 (54,707) 101,615 224,418 (53,323) 171,095 69,480 68.4% May 129,070 (54,740) 74,331 340,862 (53,689) 287,173 212,843 286.3% Jun 168,322 (54,711) 113,611 377,420 (53,759) 323,661 210,049 184.9% Jul 87,649 (53,611)1 34,039 282,507 (39,263) 243,244 209,206 614.6% Aug 78,868 (51,695) 27,173 216,037 (39,092) 176,945 149,773 551.2% Sep 92,298 (39,775)1 52,523 144,215 (53,174) 91,041 38,518 73.3% Oct 98,992 (48,085) 50,907 250,344 (53,651) 196,693 145,786 286.4% Nov 129,433 (48,184) 81,249 328,429 (53,485) 274,945 193,696 238.4% Dec 146,395 (52,964) 93,431 170,046 (53,318) 116,728 23,297 24.9% AnnualTotall $ 1,569,797 $ (624,191) $ 945,606 $ 2,868,531 $ (611,895) $2,256,636 $ 1,311,030 138.6% Annual Budget Na Na 830,000 Na Na 830,000 Na Na 1VL Court Municipal Court expenditures total $1.4M and is below budget of $1.6M by $185K. The positive variance is mainly due to savings found in salaries/benefits, temporary help (for pro tern judges), court security, and interpreter costs. Court revenues are $51 K or 3.4% below 2011 annual actuals and $86K or 5.6% below 2012 annual budget. The negative variance is comprised primarily of a decrease in traffic & non - parking of $107K, offset by an increase in DUI and other misdemeanors of $37K and $26K in criminal conviction fees. Month Actual Budget '; Actual $ Var' to Var I S Var .^ ia:var January $ 86,717 $ 88,829 $ 87,425 $ 708 0.8% $ (1,404) -1.6% February 110,982 113,685 128,437 17,455 15.7% 14,751 13.0% March 190,183 194,816 157,534 (32,649) -17.2% (37,282) -19.1% April 131,430 134,632 108,288 (23,142) -17.6% (26,344) -19.6% May 118,146 121,024 126,103 7,957 6.7% 5,079 4.2% June 102,567 105,066 106,684 4,117 4.0% 1,618 1.5% July 111,494 114,210 103,542 (7,952) -7.1% (10,668) -9.3% August 136,562 139,889 118,975 (17,587) -12.9% (20,914) -15.0% September 112,110 114,841 135,598 23,488 21.0% 20,757 18.1% October 119,352 122,259 112,027 (7,324) -6.1% (10,232) -8.4% November 88,438 90,592 94,598 6,161 7.0% 4,006 4.4% December 114,193 116,975 85,951 (28,242) -24.7% (31,024) -26.5% Subtotal $1,422,173 $1,456,818 $1,365,163 $ (57,010) -4.0% $ (91,655) -6.3% Probation Svcs 73,886 74,000 80,131 6,245 8.5% 6,131 8.3% Annual Total $1,496,060 $1,530,818 $1,445,294 $ (50166) -3.4% $ (85,522) -5.6% `Year -to -date budget is based on 2011 trends. The Court's increased workload and the resulting revenue from the photo enforcement program are not accounted for in the Court's revenue or expense projections. The negative variance is mainly due to decrease in traffic & non - parking. COURT Annual.201, l�vii -rl� x 2011',, Actual 201 Actual Fa vo ra b l 61(Un fa vo ra b l e) Change from 2011 $ Var %Var Civil Penalties $ 22,359 $ 18,386 $ (3,973) - 17.8 % Traffic & Non- Parking 893,054 786,090 (106,964) - 12.0% Parking Infractions 49,140 43,467 (5,673) - 11.5% DUI & Other Msd 65,764 103,263 37,499 57.0% Criminal Traf f ic Misd 1,184 1,233 49 4.2% Criminal Costs 129,690 123,853 (5,837) -4.5% Interest / Other / Misc 71,098 77,149 6,051 8.5% Criminal Conv Fees 53,649 79,964 26,315 49.1% Shared Court Costs 44,932 45,313 381 0.8% Services & Charges 91,304 86,445 (4,859) -5.3% Subtotal $ 1,422,173 $ 1,365,163 $ (57,010) -4.0% Probation Services 73,886 80,131 1 6,245 8.5% Annual Total $ 1,496,060 $ 1,445,294 1 $ (50,766) -3.4% 163 Parks & Recreation includes administration, parks maintenance and general recreation. Annual expenditures total $3.7M and is below budget of $4M by $348K. Parks savings of is primarily comprised of $348K is primarily comprised of $190K in one -time programs not yet spent, $59K in salaries and wages, $35K in repairs and maintenance, $46K in other services & charges, $22K in supplies, $20K in intergovernmental, and $8K in travel and training. General Recreation and Cultural Services Direct program expenditures total $lM excluding indirect costs. Including indirect administration costs, recreation expenditures total $13M. Recreation fees total $938K. Recreation fees recovered 91.0% of direct costs and is 0.5% below the budgeted recovery ratio of 91.5 %. Considering indirect administration costs, the recovery ratio is reduced to 72.9% or is 0.2% below with the budgeted recovery ratio of 73.1 %. Program subsidy is established during the adopted budget process; increase in new or existing program expenditures require approval. Total Parks revenues of $942K is $18K or 1.9% below annual budget of $960K. Compared to annual actual, general recreation is below 2011's activity of $957K by $15K. Variance compared to annual 2011 actual is due to: • Adult Athletics - Revenues are down $30K mainly due to rained out tournaments delaying new leagues, timing of field billings, and lower participation in volleyball and softball. Expenses are up $3K mainly due to an increase in temp help to help boost programs in adult athletics. • Youth Athletics - Revenues are up $1K from 2011 due to growing youth softball tournament program, expenses are down $9K from 2011 due to temp help not needed for cancelled volleyball program. • Senior Services - Revenues are up $3K from 2011 due to drop -in programs at the FWCC continuing to grow including bridge, line dancing, and a new ballroom dancing class. Expenditures are up $1 K due to salaries being slightly higher than 2011. • Community Recreation - Revenues are down $2K and expenses are on target from 2011. Summer camp ran at full capacity for all 11 weeks. Special interest classes such as babysitting, cooking, yoga, and tai -chi have done very well. Preschool education keeps adding classes that fill to capacity. The holiday break camp had less days available due to the days the holiday hit this year allowing for less camp days. • Recreation Inc. - Revenues are up $25K and expenses are up by $44K from 2011. Special Olympic sports and weekend day trips are running at capacity. Some of these programs are staffed entirely by volunteers. The increase in expenses is due to the loss of funding for half of 1.0 FTE Recreation Inc. Coordinator which was previously funded by Highline Community College. This position is now being funded .50 FTE by an increase in overall revenues and .50 FTE by CDBG grant. Revenues are up mostly due to the CDBG grant. • Arts & Special Events - Revenues are down $11K and expenses are down $2K from 2011. Revenues are down mostly due to decrease in attendance for dance classes and events. Staff is working hard to promote new classes and reduce expenses to improve the success of these programs. In September, 10 dance classes and 6 gymnastic classes started with full enrollment. The table below is a comparison of budgeted versus actual subsidy and recovery ratio by program. GENERAL RECREATION PERFORMANCE Annual 2012 Program Budget Actual Revenue` Expend ! Subsidy Recovery Ratio Revenue Expend Subsidy Recovery Ratio Variance Subsidy GENERAL RECREATION Steel Lake Aquatics 2,000 20,360 18,360 9.8% - 24,384 - n/a n/a Arts & Special Events 163,947 156,867 (7,080) 104.5% 102,529 130,759 28,230 78.4% (35,310) Youth Athletics 35,200 100,827 65,627 34.9% 41,688 63,134 21,446 66.0% 44,180 Adult Athletics 183,000 139,985 (43,015) 130.7% 168,505 138,597 (29,908) 121.6% (13,107) Community Recreation 400,000 342,037 (57,963) 116.9% 409,589 327,231 (82,358) 125.2% 24,395 Recreation Inc 73,067 122,715 49,648 59.5% 109,734 170,287 60,553 64.4% (10,905) Youth Commission - 1,800 1,800 n/a - 687 687 n/a 1,113 Red, White & Blue 21,550 36,000 14,450 59.9% 25,518 42,773 17,255 n/a (2,805) Senior Services 75,000 122,227 47,227 61.4% 80,259 133,259 53,000 60.2% (5,773) Subtotal Direct Cost $ 953,764 $1,042,818 $ 89,054 91.5% $ 937,822 $1,031,111 $ 93,289 91.0°/ $ (4,236) Administration 262,083 262,083 n/a 255,317 255,317 n/a 6,766 Total General Recreation including Indirect Cost $ 953,764 1 $1,304,900 $ 351,136 73.1% $ 937,822 1 $1,286,427 1 $ 348,606 72.9% $2,531 *Annual budgeted revenues of $953,764 does not include $5,600 budgeted for Arts Commission. When included, total budget revenues for Parks and General Recreation total $959,364, which equals the General /Street Summary page for Parks and General Recreation budgeted revenues. Year -to -date actual reported on the General /Street Summary page for Parks and General Recreation total 8942,Q067vhich includes 84,184 for Celebration Park not reported as part of the $937,822 above. 164 Federal Way Communi ty Center The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and designated utility tax transfer. 2011 2012 Annual Budget vs Actual Federal Way Annual Annual Favorable /(Unfavorable) Community Center Budget Actual Budget' Actual $ Beginning Fund Balance $ 780,753; $ 780,753 $ 967,942 $ 967,942 n/a n/a Revenues ... ......... . __......_._. _..... ...... _.._._..._.. Daly Drop ns ..... _ ......... _......._ ... .. .......... $ 3_52,6.22 i $ 306,463 _ _ .._ ......._... $ 352,622 $ 300,692 $ (51,930) - ..... -14.7% - - __.837,, n/a Total Other Uses 630,000 630,000_ 410 207,410 32.9% Qty Staff Membership - Employee 43,500 if 30,408 43 500 33,016 (10,484) -24.1% - City Staff Membership - Family - j 423 - 1,246 1,246 n/a Youth Athletic Programs _3 35,000 45,258 35,000: 44,024 9,024 25.8% .. _....._._._ ._......._.__......._. Open GyrrYhdoor Playground ...- - _ ..... - , ................ ....... _.. n/a -- -. -g - ......_.........._ .__ ..... .......... _..._. .......... _ ........ Aquatics Pro rams- Lessons /Classes __........_.._........._.....__ 116,000 131,034 116,000 135_61_7 19,61_7 _... 16.9% Childcare Fees 9,000 -9,607 _ 9,000 (41) -0.5% Fitness Classes/Fitness Training 85,000 107,023 _8,959 85,000 108,9_17 23,917 28.1% Tow eVequipment Rentals 7,000 4,205 7,000' 3,830 (3,170) -45.3% Pool Rentals /Competitive -Lap Lanes 19,000 16,267 - 19,000 _ 18,146 (854) -4.5% _._.. - -- - . Rentals __ ....... _._ 223,300 193,810 i . _... 226,500 210 299 .... (16,201) -7.2% ...... .... . _ _.... _. .......... . Merchandise Sales ......__ ... _.... ........ . ... __ 10,000 ' 6,658 ...... .. .. . ..... _.. ...._- 10,000 8,330 _ ........................ .- (1,670) .... .... . _... -.... .- - -16.7% ConcessionsNending 1,067 1,067 n/a Interest Earnings /Other Misc Revenues 952 1,487 _ 1,487 n/a General Park/Rec - Facility use charge �� _- _ 25,000 25,000 - 25,000 25,000 _ 0.0% __ , __. __.,._.._- ___. Total Revenue _.__ _ 1,555,422 1,628,135 -. 1,558 622 1 738,039 _. 179,417 11.5% _.. ....... _ .. _ _ _ .........._.__..._ Expenditures _ ....... ...._ Personnel Costs 1,303,919 1,302,897 1,301,607 1,331,035 (29,428) -2.3% Supplies 146,750 ; 139,389 146,750 147,447 (697) -0.5% Other Services & Charges 176,300 ' 161,107 176,300 169,083 7,217 4.1% Utildy Cost _ _..__.....- ........__._... - 380,000 398,198 - -_ .. . 380,000 335 862 44,138 11.6% - . ......... ..... _Intergovernmental 20,500 26,427 20,500 26153 . _ (5,653) - ._- - 27.6_% - _ 4,300 4,300 100.0% Internal Service Charges 115,370 102,707 116,898 103,016 11.9% Total Expenditures 2,142,839 2,130,726 2,146,355 - 2,112,597 _13,8_82 33,758 1.6% Operating Rev Over / (lfider Exp) ................................_........_......_.._ .... _...._._._... ........... --........... _....................._.._._ (587,417) (502,591) ..__...._......._....._..... -- - .....__._....__...._....................._..........................,...._._.... X587,733). (374,558) .............................._ 213,175 ........._....._._..._.._...__.._..._._........._.... -- -36.3% ........._........._......._. Oth er Sources ._......_.. _. ...... _.. ._.__ ...... . . ........._......_.._ ________ }............_.. Y.. Utility Tax _Re_serves _ 106,000 l 193 408 _. _ .._ -. -.._ - ._ 8-7,600- 7 000 281,117 .._... _ .....,. . ._ ..........___ 194,117 ..... __ -.. ..__ 223.1% _ .___.. Utility Tax - Operations 590,000 1 502,592 619,000 424,883 194,117 31.4% Total Other Sources 696,000 696,000 706,000 ' 706,000 - 0.0 °� Other Uses ........ ..... .. .. ._z.... ... _... _. _... ......... . __......_._. . . ....... . .... ... ... . ........................ .................... Capital/Use of Reserves 8,883 > 6,219 46,590 51,563 __ .. _..._..... Bad Debt Expense 52,175 50,325 n/a Total Other Uses 8 883 6 219 98 765 101,888 (3,123) -3.2% Net Income _._....._.. 99,700 i 187,190 ....... 19,502 229,554 210,051 - 1077.1% Ending Fund Balance $ 880,452 $ 967,942 $ 987,444 ! $1,197,494 $ 210,051 21.3% Operating Recovery Ratio 72.6% 76.4% 72.6% 82.3%1 n/a I n/a The operating revenue budget includes $1.5M in user fees /program revenues, $619K contribution from utility tax for operations, $87K contribution from utility tax for reserves, and $25K use charge from General Fund Recreation for use of the facility. 2012 annual operating revenues total $13M and is $179K or 11.5% above the annual budget. In comparison to 2012's annual budget: • Daily Drop -in revenues are $52K or 14.7% below mainly due to staffing efforts to up -sell daily guests to Membership Passes. • Pass revenues are $207K or 32.9% above due to marketing and membership retention efforts and high attendance in group exercise and aquatics programs for families. Strong program offerings are helping bring in new customers and retain current ones; in particular the addition of Group Ride and adjustments to pool hours to better serve families with young children. • Youth Athletic program revenues are $9K or 25.8% above due to higher than usual participation in Kidz Love Soccer l and Basketball Life. 655 Federal Way Community Center (continued) • Fitness Classes are $24K or 28.1 % above due to high enrollment in Silver Sneakers, Specialty Fitness Training classes and Personal Training programs. • Aquatic Programs are $20K or 16.9% above due to high enrollment in swim lessons, adult private swim lessons, and lifeguarding courses. • Towel/equipment rental revenues are $3K or 45.3% below due to climbing rental gear being added as a membership perk. • Rental Revenues are $16K or 7.2% below due mostly to economic factors that forced a few on -going rental clients to cut back on their rentals. Staff has worked hard at getting new clients to fill the void, including two new on -going church rentals on Sundays and the inclusion of Legal Shield event rentals on Saturdays. In addition High School sport rentals and increased Holiday Party bookings also have helped. At year's end, 2012 revenue numbers exceeded 2011 by $16,500 due mostly to efforts by the Facilities Service Coordinator and staff to secure new on -going meeting clients. Annual operating expenditures total $2.1M and is $34K or 1.6% below annual budget. Federal Way Community Center has recovered 82.3% of operating expenditures compared to the budgeted recovery ratio of 72.6 %. In comparison to 2012's annual budget: • Personnel Costs are $29K or 2.3% above due to increased instructor costs of adding Group Ride & Specialty Training courses, as well as slight increases to service level demands placed on the facility from high membership numbers. These increased expenses are offset by excess membership, aquatic programs, and fitness class revenues. Also, to better serve our customers and community the Community Center has stayed open on City Holidays and added additional services and/or special events; all of which require additional staffing resources. • Other Services & Charges are $7K or 4.1% below due to the timing of direct mail advertising pieces and a more efficient and cost - effective approach to advertising media. Service projects during the closure week were also reduced compared to 2011. • Utility Costs are $44K or 11.6% below due to facility staff's and City staff's efforts to analyze, implement and improve energy efficiencies throughout the building. • Internal Service Charges are $14K or 11.9% below due to overall internal service being below. City's contribution of $706K for the Community Center was scheduled to annually provide $619K for maintenance /operations and $87K for capital reserves. Annually, $375K is needed to cover maintenance and operations. Dumas Bay Centre Fund In the 2011/2012 Adopted Budget process, Council approved combining Dumas Bay Centre and Knutzen Family Theatre for accounting purposes and is referred to as the Dumas Bay Centre Fund. Dumas Bay Centre Fund annual operating revenue of $588K is on target compared to annual projections. Annual operating expenditures total $621K, which is $68K or 9.8% below annual budget of $689K. Expenses are down $29K from annual 2011 due to marketing plan expenses that only took place in 2011 and repairs and maintenance savings. Ending fund balance for Dumas Bav Centre Fund is a positive $139K, of which $114K is earmarked for repairs and maintenance. Dumas Bay Centre Fund: AnniiaE 2011? Annual ' Midget `Actual -2013 Annual Budget. Actual Annual Budgetvs'Actualt Favorable /(Unfavorable) Beginning Fund Balance 146,981 1 146,981 101,328 101,331 n/a n/a Revenues In -House Food Services Operations & Interest 264,029 248,824 266,589 244,672 (21,917) -8.2% Dumas Bay Retreat Operations & Interest 317,289 313,159 321,143 342,834 21,691 6.8% KFT Operations & Interest - 40 - - - n/a Total Operating Revenue 581,318 562,023 587,732 587,506 (226) 0.0%% Expenditures Food Services 242,637 231,800 245,059 232,491 12,568 5.1% DBC Retreat Operations 355,233 336,434 358,357 308,954 49,403 1 13.8% KFT Theatre Operations 85,095 1 81,586 85,095 79,460 5,635 6.6% Total Operating Expenses 682,964 649,819 688,510 620,905 67,606 9.8% Operating Revenue Over /(Under) Exp (101,646) (87,796) (100,778) (33,399) 67,379 66.9 %% Re cove ryRatio 85.12% 86.49% 85.36% 94.62% n/a We DBC-GF Transfer for Pump Station 23,500 23,500 We DBC Maint. -GF Transfer for Pump Station WO - 4,000 4,000 We KFT- Utility Tax Transfer 113,000 113,000 113,000 113,000 n1a Total Other Sources 113,000 113,000 140,500 140,500 n/a Marketing Study &Implementation 37,118 37,118 - - n/a Pump Station M&O - - 4,000 540 n/a Repairs &Maintenance 38,618 33,737 137,056 69,194 - 0.0% Total Other Uses 75,736 70,855 141,056 69,734 n/a Net Income 1 (64,383) (45,651) (101,334) 37,366 67,379 - 224.5 %% Ending Fund Balance 1 82,598 1 11301,330 1 (6) 138,697 67,382 94.5% Other Departmental Year -to -date Variances City Council expenditures total $360K and is below budget by $19K mainly due to savings in travel /training. Mayor's Office expenditures total $990K and is below budget by $179K mainly due to savings found in public defender and recovery grant not yet spent. Human Services expenditures total $758K and is below budget by $104K mainly due to savings found in salaries/benefits and professional services. Economic Development expenditures total $155K and is below budget by $85K mainly due to one -time program for downtown redevelopment. Human Resources expenditures total $666K and is below budget by $188K mainly due to savings in one -time programs, timing of election services and savings found in professional services. Finance expenditures total $833K and is below budget by $63K mainly due to savings found in temporary help and overall salaries/benefits. Law expenditures total $1.4M and is below budget by $262K mainly due to savings found in salary/benefits, temporary help, and unspent one -time monies for outside counsel. CASH & INVESTMENTS Currently all excess balances are invested in the State Investment Pool. The portfolio yield is 0.27 %, which is above the average 6- month US Treasury Bill (0.11 %). The total invested balance at the end of December is $66.5M. The state pool is composed of treasury securities (23.74 %), interest bearing bank deposits (4.06 %), agency securities (0.61 %), agency floating rate notes (14.42 %), agency variable rate notes (7.01 %), discount notes (23.17 %), certificates of deposit (0.48 %), repurchase agreements (24.95 %), and N.O.W accounts (1.57 %). SIP Average Invested Balance by Type December2012 Agency B Bank Agency Coupons Deposes Floating Rate 4.06% Notes Treasury 14.42% Agency Securities Variable Rate 23.74% Notes 7.01% Repurchase Discount Agreements Notes 24.95% NOW Certificates of 23.17% Accounts Deposit 1.57% 0.48% 167 Interest Rates Comparison For the Month of December 2012 6.0% 5.0% e 6 Month T -8 II 4.0% 3.0% [ ■ State Investment Pod D In -house Investment 2.0% E ■Por6oloAverage 1.0% E 0.0% 2006 2007 2008 2009 2010 2011 2012 DEBT SERVICE Under RCW 39.36.020 (2), The City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. In addition, the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. The City's outstanding total general obligation debt is $27.62M at December 31, 2012. This leaves the City with a remaining debt capacity without voter approval of $90.23M and an additional $77.23M that can be accessed with voter approval. The voter - approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax can be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general- purpose debt capacities, RCW 39.36.030(4) also allows voters to approve park facilities and utility bond issues; each limited to 2.5% of the City's assessed valuation. Therefore, legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $553.61M. The Public Works Trust Fund Loans are the obligation of the Surface Water Utility, backed by the rates collected from users, and are not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. The tables below show the available debt capacity for the City and schedule of outstanding debt as of December 31, 2012. Table 1: COMPUTATION OFLEWIATION OFINDEBMNESS` I De ce m be 31, 2012 Cash on hand for debt redemption (B) _ 2,004,488 Less. COPS outstanding - - - Bonds outstanding (27,616,950) _ - _ (27,616,950) REMAINING DEBITCAPACITY $ 90,232,295 $ 77,229,838 S 193,074,595 $ 193,074,595 $553,611,323 GENERAL CAPACITY (C) $ _ 167,462,133 (A) Final 2011 Assessed Valuation (B) Debt Service Pref finding (C) Combined total for Councilmanic, and Excess Levy capacities. General Proposes Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt IESCRIPTION (Limited GO) (Unlimited GO) and Park Purposes Capacity tN-- $ 7,722,983,802 (A) Maturity Interest Originally Debt as of 1.50% $ 115,844,757. $ (115,844,757) Callable Callable Description Purpose 2.50% 193,074,595 193,074,595 193,074,595 $ 579,223,785 Ldd: 12/31/2012 Date Amount Cash on hand for debt redemption (B) _ 2,004,488 Less. COPS outstanding - - - Bonds outstanding (27,616,950) _ - _ (27,616,950) REMAINING DEBITCAPACITY $ 90,232,295 $ 77,229,838 S 193,074,595 $ 193,074,595 $553,611,323 GENERAL CAPACITY (C) $ _ 167,462,133 (A) Final 2011 Assessed Valuation (B) Debt Service Pref finding (C) Combined total for Councilmanic, and Excess Levy capacities. OUTSTANDING GENERAL OBLIGATION DEBT- As of December 31st, 2012 Amount Outstanding Outstanding Funding Maturity Interest Originally Debt as of Amount Debt as of Callable Callable Description Purpose Source Date Rate Issued 1/1/2012 Redeemed 12/31/2012 Date Amount General Obligation Bonds: 2003 Community Center Utax I- Dec -33 4.67 15,000,000 12,650,000 (340,000) 12,310,000 1- Dec -13 11,955,000 Limited Subtotal GO Bonds: 15,000,000 12,650,000 (340,000) F 12,310,000 11,955,000 Valley Comm (911 2000 Dispatch) - Center Bldg REET 1- Dec -15 5.31 2,551,600 848,000 (201,000) 647,000 1- Dec -15 Limited & Equipment 2009 SCORE REET I- Jan -39 3.00 -6.62 14,659,950 14,659,950 - 14,659,950 1 -Jan-20 11,769,950 Subtotal Due to Other Gov't:! 17,211,550 15,507,950 (201,000) 15,306,950 n/a 11,7699950 Total General Obligation Debt S 32,2119550 S 28,157,950 $ (541,000) $27,616,950 n/a $23,724,950 Public Works Trust Fund Loan: PWTL SWM CIP-Kitts Comer, SWM I- Jul -14 1.00 1,555,440 258,719 (869239) 172,479 - - Project PWTL SWM CIP- SeaTac Mall', SWM 1-Jul-19 1.00 2,475,000 768,957 (96,120) 672,837 - - Detention Proj. Total PWTFL 4,030,440 1,0279676 (182,359) 845,317 n/a - Grand Total S 36,24!1VA S 29,185,626 $ 723,359) $28,462,267 u/a $23,724,950 FUND ACTIVITY SUMMARY Fund #/Fund Name Beginning Fund Balance on 11112012 Annual Revenue Annual Expenditure Annual Net Incomel(Was) Ending Fund Balance on 12/3112013 001 101 Generat/Street Fund: 12,743,853; 44,994,825 42,703,879 2,290,946 15,034,800 201 Debt Service Fund: 3,866,183 2,424,494 2,108,332 316,162 4,182,345 Special Revenue Funds: 102 Arterial Street 469,704 1,546,968 1,937,144 (390,175) 79,529 103 Utility Tax(') 4,170,863 13,086,582 12,603,760 482,822 4,653,685 106 Solid Waste & Recycling 153,980 427,064 409,042 18,022 172,002 107 Special Contracts /Studies Fund 556,753 480 54,859 (54,379) 502,374 109 Hotel/Motel Lodging Tax 213,483 193,422 304,489 (111,067) 102,418 110 2% for the Arts 293 - - - 293 111 Federal Way Community Center 967,945 2,444,039 2,214,485 229,554 1,197,494 112 Traffic Safety Fund 557,077 2,258,176 839,386 1,418,790 1,975,867 119 CDBG 48,711 881,290 869,287 (7,997) 40,714 120 Path & Trails 151,807 169,861 155,000 14,861 166,668 Subtotal Special Revenue Funds: 7,280,616 20,987,883 19,387,452 1,600,431 8,891,047' Capital Project Funds. 301 Downtown Redevelopment 2,207,052 10,068 52,539 (42,471) 2,164,582 302 Municipal Facilities 1,285,611 1,645 149,401 (147,755) 1,137,856 303 Parks 2,408,883 550,468 699,092 (148,623) 2,260,260 304 Surface Water Management 2,938,982 395,358 1,091,261 (695,902) 2,243,080 306 Transportation 13,809,682 4,676,928 3,330,133 1,346,794 15,156,476 Subtotal Capital Project Funds: 22,650,210 5,634,468 5,322,425 312,043 22,962,253 Enterprise Funds: 401 Surface Water Management 2,312,896 3,921,797 2,994,655 927,142 3,240,038 402 Dumas Bay Centre Fund 101,331 728,006 690,639 37,366 138,697 Subtotal Enterprise Funds: 2,414,228 4,649,603 3,685,294 964,508 3,378,737 Intemal Service Funds 501 Risk Management 5,431,782 1,236,078 1,109,986 126,092 5,557,874 502 Information Systems 3,417,861 1,760,268 1,560,869 199,399 3,617,260 503 Mail & Duplication 279,073 142,305 135,516 6,790 285,863 504 Fleet & Equipment 5,267,807 2,281,870 1,802,845 479,024 5,746,831 505 Buildings & Furnishings 1,462,490 549,513 434,871 114,642 1,577,132 Subtotal internal Service Funds: 15,859,013 5,970,034 5,044;087 925,947 16,784,960 Total All Funds: 64;824,104 1 84,661,606 1 78,251,470 6,410,0371 71,234,141 Utility Tax ending fund balance of $4,653,685 includes $1,080,948 reserved for Prop 1. 169 COUNCIL MEETING DATE: March 5, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2013 CARRY FORWARD BUDGET ADJUSTMENT POLICY QUESTION: Should the City Council approve the 2013 Carry Forward Budget Adjustment? COMMITTEE: Finance, Economic Development and Regional Affairs MEETING DATE: February 26, 2013 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance Attachments: • Budget Adjustment Memo • Summary of Proposed 2013 Carry Forward Adjustments • Ordinance Options Considered: 1. Approve the 2013 Carry Forward Budget Adjustment Ordinance as presented. 2. Provide direction to staff on modifications to the 2013 Carry Forward Budget Adjustment Ordinance and forward to the full Council at the March 5, 2013 Council Meeting. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: /�� DIRECTOR APPROVAL: `� ommi _ Council Initial COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on March S, 2013. Dini Duclos, Chair Susan Honda, Member Bob Celski, Member PROPOSED COUNCIL MOTION(S): 1ST READING OF ORDINANCE (MARCH 5,2013): I move to forward approval of the ordinance to the March 19, 2013 Council Meeting for adoption. 2ND READING OF ORDINANCE (MARCH 19,2013): "1 move approval of the proposed ordinance." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 08/12/2010 RESOLUTION # 170 CITY OF FEDERAL WAY MEMORANDUM Date: February 19, 2013 To: Finance, Economic Development & Regional Affairs Committee Via: Skip Priest, Mayor From: Tho Kraus, Finance Director►% Subject: 2013 Carry Forward Budget Adjustment Ordinance BACKGROUND The proposed carry forward budget adjustment makes the following types of modifications to the current biennium budget: • Revue Beginning Fund Balance — adjust the beginning fund balance from the estimated amount used during budget deliberation to the actual as we conclude fiscal 2012 activities; • Continue Existing Projects — appropriate projects that were budgeted in the prior year, but not completed and will continue during the current year; • Grant Funded Projects — appropriate projects funded by grants and contributions; • New Programs — on an exception basis, appropriate projects not previously approved by Council. All adjustments are one -time funded unless otherwise noted. GENERAL& STREET FUND OPERATIONS: The General and Street Fund 2012 actual ending fund balance of $15.03 million is $5.32 million over and above the $9.72 million projected for 2012 year -end. However, of this amount, $3.50M is needed to implement the proposed budget adjustment. This results in an adjusted increase in ending fund balance of $1.81M. The $5.32 million increase in ending fund balance at the end of 2012 is made up of $967K revenue increases and $4.35M in unspent expenditures. The $967K net increase in revenue /sources is comprised of- Revenues/sources exceeding the 2012 year -end estimate: • $318K building permits and development fees • $182K liquor profits • $153K property tax • $146K criminal justice sales tax • $127K net increase in other financing sources (contributions, transfers, earmarked revenues, grants) • $48K animal licenses • $40K miscellaneous /interest/other • $23K franchise fees • $19K security & protection • $16K gambling tax • $11K criminal justice Revenues/sources below the 2012 year -end estimate: • $52K sales tax • $29K motor fuel tax • $19K parks and recreation fees • $16K traffic school 171 The $4.35M unspent expenditures /uses is comprised of (before anv carry forward budget adjustment requestsh. • $23K in City Council • $112K in Mayor's Office • $81 K in Public Defender Contract • $51 OK in Community & Economic Development • $272K in Law • $197K in Human Resources /City Clerk • $431 K in Police • $536K in Jail Reserves • $408K in Parks, Recreation & Cultural Services • $151 K in Court • $72K in Finance • $712K in Public Works • $846K in Pension Reserves/Non- Departmental The $3.5M needed to implement the proposed budget adjustments is allocated as follows: $3.35M to continue existing projects; $6K in grant funded projects; and $163K in new program requests. Continue Existing Projects Totaling $3.35M — Requires $3.35M Use of 2012 Ending Fund Balance • Total of $801K in Non - departmental: $200K for departing employee and vacation buyout and $601K for pension reserves to mitigate potential future rate increases. • Total of $123K in Human Resources /City Clerk: $106K for election fees; $10K labor negotiations; and $7K for wellness and employee recognition program. • Total of $317K in Community and Economic Development: $31K for permit system upgrade funded by automation fees; $94K for abatement funds; $78K for comprehensive plan update; $82K in Economic Development for city center redevelopment (architectural design review of mixed -use projects and environmental & land use review of significant city center projects); $26K for human services general fund contracts balance; and $6K employee contributions. • Total of $955K in Law: $20K for outside legal counsel and $935K internal service charges to Risk Management Fund for pending/future WCIA and CIAW (previous insurance companies) deductibles. • Total of $204K in Parks, Recreation and Cultural Services: $40K for resource conservation manager; $34K for general maintenance seasonal help; $60K for arts commission cultural plan; $48K for monument signs at park entrances; $12K for city -wide storm damage tree and shrub replacement; and $10K internal service charge for storm damage tree and shrub replacement. • Total of $592K in Police: $36K for state and federal seizure funds; $8K for explorer program; $536K for jail reserves; and $13K internal service charge for Spillman Tiburon Interface. • Total of $363K in Public Works: $100K for joint EOC funds; $12K for EOC temporary help; $198K for comprehensive plan update; $30K for neighborhood traffic safety; and $24K internal service charge for wire theft (shared parks & public works). Grant Funded Projects Total $321K offset by $315K grant revenue — Requires $6K Use of 2012 Ending Fund Balance • Total of $23K in Mayor's Office: $23K for Public Defender Grant • Total of $24K in Parks, Recreation and Cultural Services: $24K for Recreation Inclusive Coordinator 0.50 FTE • Total of $200K in Police: $7K for WSTSC DUI Target Zero; $12K for Ballistic Vests (includes $6K city funds); $75K for various Justice Assistance Grants; $67K Auto Task Force; $32K Registered Sex Offender, and $9K Valley Narcotics Enforcement Team contribution. 172 • Total of $74K in Public Works: and $9K Emergency Management Program Grant; and $65K commute trip reduction. New Programs Total $163K — Requires $163K Use of 2012 Ending Fund Balance • Total of $$163K in Parks, Recreation and Cultural Services: $45K internal service charge for city hall asphalt repair; $15K internal service charge for city hall pavement repair; $27K for Steel Lake maintenance yard security (includes $2K ongoing annual replacement reserves on three cameras); $1K ongoing annual replacement reserves on two replacement cameras in north parking lot (does not include $7K for capital purchase funded replacement reserves); $51K for Steel Lake park asphalt repair; and $24K for Steel Lake parking lot pavement repair. DESIGNATED OR PROJECT SPECIFIC FUNDS. The remaining adjustments are for continuation of designated programs and capital project funds. These adjustments include: SZcial Revenue Funds: • Total of $80K in Arterial Street Fund: $80K for arterial streets asphalt overlay. • Total of $34K in Solid Waste & Recycling Fund: $34K for various grant expenditures. • Total of $102K in Hotel/Motel Tax Fund: $102K appropriation of 2012 remaining balances. • Total of $83K in Federal Way Community Center Fund: $83K for HVAC System ($80K grant, $3K use of reserves). • Total of $27K in Traffic Safety Fund: $27K earmarked for potential expenditures. Capital Improvement Project Funds: • Total of $35K in the Downtown CIP: $30K for 2013 allocation for business incubator, $5K for utilities. • Total of $1.14M in Municipal Facilities CIP: $601K for PACC; $480K for FWCC; and $56K for major facility rehab. • Total of $664K in Parks CIP: See "Summary of Proposed 2013 Cant' Forward Adjustment for complete list. • Total of $720K in Surface Water CIP: See "Summary of Proposed 2013 Carry Forward Adjustment for complete list. • Total of $9.1M in Transportation CIP: See "Summary of Proposed 2013 Carry Forward Adjustment for complete list. Enterprise Funds: • Total of $118K in Surface Water Management Operating Fund: $13K for Steel Lake Management District; $8K for North Lake Management District; $34K for fresh algae grant (includes $8K city funds); $38K for storm water capacity grant; and $25K for Department of Ecology Grant of Regional or Statewide Significance (GROSS). • Total of $139K in Dumas Bay Centre Fund: $50K for roof repair; $4K earmark for pump station m &o; and $85K for general deferred maintenance. Internal Service Funds The internal service fund adjustments are reflected in the operating funds above, unless funded by replacement reserves or fund balance designated for the specific project. • Total of $959K in Risk Management Fund: $935K for pending/future WCIA and CIAW (previous insurance companies) deductibles; and $24K wire theft. • Total of $107K in Information Technology Fund: $9K for SafeCity m &o; S45K for network upgrade funded by replacement reserves; $9K for Amanda system IVR hardware upgrade funded by replacement reserves; $31K for permit system upgrade funded by automation fees; and $13K for Spillman Tiburon interface. • Total of $60K in Fleet and Equipment Fund: $60K for replacement of 1992 shuttle bus funded by replacement reserves • Total of $132K in Buildings & Furnishings Fund: $25K for new program Steel Lake maintenance yard security system; $7K for new program replacement of two cameras in city hall north parking lot funded by replacement reserves; $45K for new program city hall asphalt repair; $15K for new program city hall parking lot pavement repair; and $40K for continuation of half -time funding of resource conversation manager. 173 Non - Annual Funds • $475K in Special Studies /Contract Fund: $21K for various equipment project balances; and $454K to appropriate remaining funds earmarked for public, government and educational access. • $1.44M in Community Development Block Grant Fund: $576K elimination of original estimate and allocate to actual allocation; $116K for planning and administration; $86K for public service programs; $798K for capital allocation; and $1.01M for Neighborhood Stabilization Program 3 ($41K city funds and $972K grant funds for Habitat for Humanity Contract. TOTAL BUDGETADJUSTMENT. The overall biennium budget adjustment totals $19,599,239. 174 CITY OF FEDERAL WAY SUMMARY OF PROPOSED 2013 CARRY FORWARD ADJUSTMENTS 175 Pro osed 2013 2014 General Fund: City - Wide/ Non :.De rtmental Employee DepartureNacation Pay Out 100,000 100,000 Pension Reserves 600,600 Mayor's 0ice Public Defender 2013 Grant 23,000 - Human Resources /City Clerk City Clerk - Election Fees 106,102 Human Resources - Labor Negotiations '10,000 Human Resources - City Wellness Program & Employee Recognition 4,458 2,100 Community Development Building - Permit System Upgrade Funded by Designated Automation Fees 30,986 Building - Abatement Funds 94,406 - Planning - Comprehensive Plan Update 77,630 Economic Development - City Center Redevelopment (Permits, Consultant, etc.) 82,279 Human Servicees - General Fund Contracts Balance 25,700 Human Services - Employee Contributions Balance 5,833 - Law Outside Legal Counsel 20 000 Internal Service Charge - Risk Management Pending and Future Deductibles for WCIA and CIAW 934,849 - Parks & Recreation New Program - Building/Facilities - City Hall Asphalt Repair - Internal Service Charge 45,000 - New Program - Building/Facilities - City Hall Parking Lot Pavement Repair - Internal Service Charge 15,000 New Program - Building/Facilities - Steel lake Maintenance Yard Security System ($1500 ongoing annual reserves beginning in 2014) 25,000 1,500 New Program - Building/Facilities - Replace 2 Cameras in North Parking Lot, Funded by Reserves ($1000 ongoing annual reserves beginning in 2014) - 1,000 Building/Facilities - Resource Conservation Manager - Continue Half -Time Funding, Internal Service Charge 40,000 - General Recreation - Arts Commission Cultural Plan 60,000 General Recreation - Recreation Inclusive Coordinator 0.50 FTE Funded by CDBG Grant 24,465 Maintenance - Monument Signs at Park Entrance 48,000 - Maintenance - Seasonal Help 34,250 - New Program - Maintenance - Steel Lake Park Asphalt Repair 51,000 New Program - Maintenance - Steel Lake Parking Lot Pavement Repair 24,000 - Maintenance - Storm Damage Repairs - Tree & Shrub Replacement, City-wide 12,000 - Maintenance - Storm Damage Repairs - Tree & Shrub Replacement, Internal Service Charge 10,000 - Police State Seizure Funds 20,820 - Federal Seizure Funds 14,765 - Explorer Program 7,698 - Jail Reserves 100,000 436,000 2012 -13 WA State Traffic Safety Commission Grant DUI Target Zero Grant 6,640 - 2012 Ballastic Vest Partnership Grant ($5691) and Local Match ($5691) 11,382 - 2009 JAG ARRA Grant 5,316 - 2010 JAG Grant 35,661 - 2012 JAG Grant 34,020 2012 -2013 Auto Task Force Grant 66,684 - 2012 -2013 Registered Sex Offender Grant 31,935 2012 -13 VNET Contribution 8,807 - S illman Tiburon Interface - Internal Service Charge 12,592 1 - 175 CITY OF FEDERAL WAY SUMMARY OF PROPOSED 2013 CARRY FORWARD ADJUSTMENTS 176 Pro sed 2013 2014 Public Works General & Street Fund Subsidy - To Fund Public Works Street Fund Carry-Forward Requests 362,911 - Street Fund: EOC - Joint EOC Funds, Prior Year 64,636 EOC - Joint EOC, Current Year Balance 35,000 EOC - END Grant Balance 8,678 - EOC - Temporary Help 11,667 - Traffic - Commute Trip Reduction, Funded by Grant 65,009 Traffic - Comprehensive Plan Update 197,882 Traffic - Neighborhood Traffic Safety 30,000 Internal Service Charge - Wire Theft 2012 Balance 23,726 Subtotal General & Street Fund 3,660,387 540,600 Arterial Street Fund: Asphalt Overlay 79,529 - Solid Waste & Recycling: Coordinated Prevention Grant 15,017 - Coordinated Prevention, Offset Cycle (Schools) Grant 9,313 - King County Waste Reduction & Recycling Grant 9,862 - HoteUMotel Tax Fund: Appropriate 2012 Remaining Balances 102,416 - Federal Way Community Center: ARRA Grant - HVAC System ($79,469 Grant / $3,185 Capital Reserves) 82,654 - Traffic Safety Fund: Traffic Safety Earmarked for Potential Expenditures 269754 - Subtotal Special Revenue Funds 325,545 - Debt Service Fund: 2003 FWCC Bond Refund - - Subtotal Debt Service Fund Downtown Redevelopment CIP Fund: Business Incubator - Project Balance for 2013 Allocation 30,000 Utilities 2,300 2,300 Municipal Facilities CIP Fund: Civic Center/PAC- Infrastructure Improvements - City Portion 601,118 - FWCC Capital - Project Balance 480,071 - Major Facility Rehab -West Hylebos, Steel Lake Annex, Fishers Pond - Project Balance 56,371 - Parks CIP Fund: Downtown Park - Project Balance 969050 - Laurelwood - Project Balance 161,984 - Planning - Impact Fees Study /Open Space Mgmt Plan - Project Balance 2,315 Playgrounds - Project Balance 30,232 - Major Maintenance - Parks Facilities - Project Balance 11,635 - West Hylebos Boardwalk Replacement - Project Balance 27,602 - Celebration Park Maintenance Facility - Project Balance 71,583 - Sacajawea Park Master Plan - Project Balance 104,553 - Trail & Pedestrian Access Improvements - Project Balance 157,728 - Surface Water Management CIP Fund: - Small CIP - Return Unspent to SWM Operations 144,476 - SW 356th Regional Storm Water Facility - Project Balance 8,583 West Hylebos Basin Land Acquisition - Project Balance 289176 West Hylebos Basin Land Acquisition Grant - Exp 641,342 S 356th St RDF Retrofit - Reduce Chant Balance $92K, Reduce Project Balance $10K (102,436) 176 CITY OF FEDERAL WAY SUMMARY OF PROPOSED 2013 CARRY FORWARD ADJUSTMENTS Pro used 2013 2014 Transportation CIP Fund: Annual Transportation System Safety Improvements - Project Balance 804,833 - So 320th St @ 20th Ave So - Project Balance 32,047 SW 312th St @ SR509 - Project Balance 1,232,657 - S 320th St -8th Ave S-SR99 - Project Balance 93,902 10th Ave SW /Sw344th St:SW Campus Dr -21st Ave SW - Project Balance 66,137 - Ist Ave South & South 28th Intersection - Project Balance 30,789 - S 320th St SW at 21st Ave SW - Project Balance 24,548 S 320th St: 1st Ave to 8th Ave S - Project Balance 36,175 - S 304th St @ 28th Ave South - Project Balance 1,007 S 320th St -5 - Project Balance 90,492 S 320th St -5 - Grant Exp 530,420 S 356th St: SR99 -161 - Project Balance 249 - SR99 HOV Lanes Ph. IV - Project Balance 442,661 South 312th St @ 28th Ave South - Project Balance 7,944 SR99 HOV Lanes Ph V - Project Balance 809 Military Road South - South Star Lake Road -South 288th - Project Balance 10,573 SW 320th St @ 47th Ave SW - Project Balance 1,112 SW 336th Way /SW 304th St: 26th Place SW - Hoyt Road - Project Balance 212,396 21st Ave SW @ SW 336th St - Project Balance 1,745,133 21st Ave SW @ SW 336th St - TIB Grant - Exp 2,777,909 - City-Wide Flashing Yellow Lights Installation - Project Balance 5,101 - SR 99 @ South 312th - Project Balance 55,857 SW 344th St: 12th Ave SW to 21st Ave SW - Project Balance 1,754 City-Wide Pedestrian Safety Improvements - Project Balance 42,133 - S 344th Way @ Weyerhaeuser Way S - Project Balance 11,384 - Mark Twain Elementary SRTS - Grant Balance 15,092 - SW 312th St & 14th Ave SW Lakota SRTS - Project Balance 199,386 . SW 312th St & 14th Ave SW Lakota SRTS - Grant Balance 619,009 - Subtotal Capital Project Funds 11,645,192 2,300 Surface Water Management Fund. Steel Lake Management District - Balance of Funds 12,952 North Lake Management District - Balance of Funds 7,607 - Fresh Algae Grant - Grant Funding $25,181 / Local Match $8,394 33,575 Stone Water Capacity Grant 38,361 - WA State Dept of Ecology Grant of Regional or Statewide Significance (GROSS) Grant 25,322 - Dumas Bay Centre Fund. Roof Repair - Balance 50,041 - Pump Station M &O - Earmark 4,000 - General Deferred Maintenance 84,656 - Risk Management Fund. Remaining Budget for PendingTuture Deductibles for CIAW and WCIA (previous insurance 934,849 Wire Theft - Balance 23,726 - Information Technology Fund: SafeCity M &O 9,160 Network Upgrade, Funded by Reserves 45,000 - Amanda IVR Hardware Upgrade, Funded by Reserves 9,248 - Permit System Upgrade, Funded by Automation Fees 30,986 - Spillman Tiburon Interface 12,592 Fleet & E ul meet Fund. Establish Base Authorized Non - Police - 51 Frontline Vehicles and 9 Secondary Vehicles, No Budget Impact PK/REC - Replace 1992 Shuttle Bus, Funded by Replacement Reserves 60,000 - Buildings & Furnishings Fund: New Program - Steel Lake Maintenance Yard Security System (collect $1500 ongoing annual reserves beginning in 2014) 25,000 CITY OF FEDERAL WAY SUMMARY OF PROPOSED 2013 CARRY FORWARD ADJUSTMENTS 178 Pro sed 2013 2014 New Program - Replace 2 Cameras in City Hall North Parking Lot - Funded by Reserves (collect $1000 ongoing annual reserves beginning in 2014) 7,000 New Program - City Hall Asphalt Repair 45,000 New Program - City Hall Parking Lot Pavement Repair 15,000 Resource Conservation Manager - Continue Half -Time Funding 40,000 Subtotal Proprietary Funds 1,514,075 - Special Studies/Contract Fund: Various Equipment Project Balances 20,929 Appropriate Remaining Funds Earmarked for Public, Government and Educational Access 453,845 2% for the Arts Fund: 2% for the Arts - Balance 293 Community Development Block Grant: Eliminate Adopted Budget (To Be Replaced with Actual AIlocation) (576,000) - Planning & Admininstration 115,290 - Public Service - Recreation Inclusion Program 24,465 - Public Service - MSC Emergency Feeding Program 10,000 - Public Service - Healthpoint 15,000 - Public Service - Parents & Children Together 15,000 - Public Service - Birth to Three Services 22,000 - Neighborhood Stabilization Program 3 - Salaries & Benefits 40,715 Neighborhood Stabilization Program 3 - Habitat for Humanity Contract 971,984 Capital - Commercial Loan Program 300,000 - Capital - Highline Community College Microenterprise TA 72,620 - Capital - Commercial Exterior Program 100,000 - Capital - Housing Repair Program 150,000 Capital - FUSION Housing Acquisition 175,000 - Subtotal NonAnnual Programs 1,911,141 TOTAL - ALL FUNDS $19,056,340 1 T-542,900 178 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE TO CARRY FORWARD FUNDS REVISING THE 2013 -14 BIENNIAL BUDGET (Amending Ordinance No. 12 -733). WHEREAS, the tax estimates and budget for the City of Federal Way, Washington, for the 2011 -12 fiscal biennium have been prepared and filed on October 2, 2012 as provided by Titles 35A.34 and 84.55 of the Revised Code of Washington; and WHEREAS, the budget was printed for distribution and notice published in the official paper of the City of Federal Way setting the time and place for hearing on the budget and said notice stating copies of the budget can be obtained on -line and at the Office of the City Clerk; and WHEREAS, the City Council of the City of Federal Way having held public hearings on November 6 and November 20, 2012, and having considered the public testimony presented; WHEREAS, the City Council enacted the 2013 -14 Biennial Budget on December 4, 2012, to become effective on January 1, 2013; WHEREAS, the City Council finds it necessary to revise the 2013 -14 Biennial Budget as a result of funds to be carried forward from 2012; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Amendment. Exhibit A entitled "2013 -14 Adopted Budgets" in Ordinance No. 12 -733 is hereby amended to Exhibit B(1) — "2013 Revised Budget" and Exhibit B(2) — "2014 Revised Budget" to include the 2012 carry forward funds into the adopted budgets for 2013 and Ordinance No. 13- Page I of 6 Rev 1 /10 179 2014. Section 2. Administration. The Mayor shall administer the Biennial Budget and in doing so may authorize adjustments to the extent that they are consistent with the budget approved herein. Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this day of 20 Ordinance No. 13- 180 Page 2 of 6 Rev 1 /10 CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 13- 181 Page 3 of 6 Rev 1/10 EXHIBIT A 2013 -2014 ADOPTED BUDGETS Ordinance No. 13- 182 Page 4 of 6 Rev 1/10 2013 2014, Beginning Fund Beginning Fand Ewing Fund Fund Balance Revenue Fxpenditure Balance Revenue Etpenatnre Balance General Fund $ 9,616,270 $ 39,206,803 $ 42,546,626 $ 6,776,447 $ 38,357,079 $ 42,133,356 $ 2,50,170 Special Revenue Funds: Street 100,000 4,346,085 4,346,085 100,000 4,405,276 4,405,276 100,000 Arterial Street - 1,536,500 1,536,500 - 1,536,500 1,536,500 - Utility Tax 3,714,674 12,367,000 12,870,187 3,211,487 12,367,000 12,870,187 2,708,300 Solid Waste/Recycling 154,127 450,220 470,294 134,053 444,253 467,261 111,045 Special Contract/Studies 27,600 - 26,000 1,600 - 1,600 - Hotel/Motel Lodging Tax - 195,300 195,300 - 195,300 195,300 - 2% for Arts - - - - - - - Conarunity Center 1,079,672 2,326,500 2,224,910 1,181,262 2,326,500 2,197,775 1,309,987 Traffic Safety Fund 1,50,324 830,000 1,075,040 1,255,284 830,000 1,030,000 1,055,284 Grants - CDBG - 576,000 576,000 - 576,000 576,000 - Paths and Trails 159,808 164,000 155,000 168,808 9,000 157,000 20,808 Debt Service Fund 3,705,294 3,235,500 3,268,508 3,672,286 3,235,500 3,292,550 3,615,236 Capital Project Funds: Downtown Redevelopment 2 ,145,051 300,000 2,445,051 300,000 - 2,745,051 Municipal Facilities 291 - 291 - - 291 Parks 1,577,119 455,000 686,000 1346,119 457,000 1,373,000 430,119 Surface Water Management 2,003,864 1,217,000 2,664,055 556,809 246,000 246,000 556,809 Transportation 11,118,527 2,990,000 5,743,000 8,365,527 5,494,000 7,169,000 6,690,527 Enterprise Fund: Surface Water Management 2,523,183 3,517,514 3,366,233 2,674,464 3,484,536 3,400,871 2,758,129 Dumas Bay Centre 1 744,251 683,050 61,202 751,251 695,064 117,389 Internal Service Funds: RiskManagerrent 4,921,782 1,028,768 1,048,768 4,901,782 1,028,768 1,038,768 4,891,782 Infomration Technology 3,409,377 1,991,782 2,155,406 3 ,245,753 1,914,978 1,784,201 3,376,530 Mail & Duplication 253,103 151,206 224,094 180,215 149,037 147,506 181,746 Fleet & Equipment 5,619,586 2,226,947 1,944,837 5,901,696 2,249,700 I,537,294 6,614,102 Buildings & Furnishin s 1,568,124 518,356 403,714 1,682,766 519,035 404,393 1,797,408 Grand Total All Funds S 55,197,777 S 80,374,732 $ 88,209,607 $ 47,362,902 $ 80,876,713 $ 86,658,902 $ 41,580,713' Ordinance No. 13- 182 Page 4 of 6 Rev 1/10 W MBA FM 1�"1 H �5 W� M N 183 b O O Vl R: M z V O 7 O O O O` oo N O O O M O N t- O w.+ oo r- M ao U t` h O' NN t O t` vl O V cl 'O O V) M Ol N N N V w vl 7 <r M 7 W 'O N 00 t- N p, c N o0 t- 7 b ��, N O vt T O n 7 M eD M N 10 V1 N O vl �O M � in M N 0O U %C 'O b -1d' V 69 64 v1 M oo O' N t- oo 'O 0o t` 'O M O• O' t` S oo O S O 'O N oo O O' o' O O vn P 7 M 7 N ON V' O' t- M Q V W O a r t` N v1 r O O V w M V1 'O h O ! w M M O a0 t p� v O N �O O O l� I� N_ Vi 'n oo N t- O, It oo 7 M V oo ^+ ll O N �O 7 N V O V1 M y 'p '3 l� t' oo t% 'O t� oc Vf O V1 O, N O M O C 10 N M M M t% CO V N oo o N N o h N 7 7 N N N M M 7 M N N N 0 �r h M 64 is ... 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O+ b M M N P e e W b H 1 r � _. C' VS O, r e O O r 00 M Vi O O N b e a0 w O b o0 .. Vf C D\ N .--� O 00 N Vf b C� O N 00 w l N IO l w a �p O V' �/1 00 N lO lO b Cs r O M 00 �/1 b r e e M b r b O 7 0o O oo In p b 69 M M N W N R M h 1� O LL. U° o � H � � a c w .°�� v_� c�fs ccVd .�G yN C� •L'�"3 ��' o' N 9 w F C7 R a w •- A U 0. a� V] Vi A_ ti A U .d. 5 G�J vii I I 184 b O O � �O o> N M d U r. O L O COUNCIL MEETING DATE: March 5, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: VOUCHERS POLICY QUESTION: Should the City Council approve the vouchers in the total amount of $1,500,032.81? COMMITTEE: Finance, Economic Development, and Regional Affairs Committee MEETING DATE: February 26, 2013 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washington, and that I am authorized to authenticate and certify said liens. Finance Director Attachments: Voucher List Options Considered: NA MAYOR'S RECOMMENDATION: NA MAYOR APPROVAL: / ` DIRECTOR APPROVAL: 141— conuniiek Council Initial COMMITTEE RECOMMENDATION: "I move approval of the vouchers and forward to the March 5, 2013 Council Meeting for approval. " Dini Duclos, Susan Honda Bob Celski, Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the vouchers pursuant to RCW 42.24. " (BEL0W TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/122010 RESOLUTION # 185 City of Federal Way - Accounts Payable Check List Key Bank Page 1 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 233423 1/3112013 011322 ABELLA, C. ANGELO 100.00 1/15/2013 01/15/13 MC- INTERPRETER SVC 100.00 233424 1/31/2013 004234 ABT TOWING OF FEDERAL WAY INC, 297.30 1/9/2013 09559 PD- VEHICLE TOW CASE #12 -16176 297.30 233425 1/31/2013 011788 ACCU -TECH CORP., 27.20 12/28/2012 823 - 041786 IT -WIRE MANAGEMENT FOR SMART B 27.20 233426 1/31/2013 005003 ADVANCED TRAFFIC PRODUCTS INC, 7,626.68 1/4/2013 0000007154 PD- OPTICAM EMITTERS 4,358.10 1/23/2013 0000007239 PD- OPTICAM EMITTERS 3,268.58 233427 1/31/2013 000475 ALARM CENTERS /CUSTOM SECURITY, 426.15 1/4/2013 842698 PKM-Q1 2013 ALARM MONITOR SVC 186.15 12/19/2012 839436 PKM -Q1 2013 ALARM MONITOR BLDG 120.00 12/19/2012 839437 PKM -Q1 2013 ALARM MONITOR BLDG 120.00 233428 1/31/2013 009764 ALLACCESS PRINTING & MAILING, 1,791.09 1/4/2013 29252 HR- BUSINESS CARDS MASTERS 1,218.57 1/11/2013 29200 HR- BUSINESS CARDS MASTERS 572.52 233429 1/31/2013 014379 ALPHAGRAPHICS, 346.09 1/14/2013 1385 MC- EXHIBIT LABELS 133.10 1/16/2013 1384 MC -JUROR MAILERS 212.99 233430 1/31/2013 001285 ALPINE PRODUCTS INC, 76.26 1/11/2013 TM- 129613 PWST- MARKING PAINT 76.26 233431 1/31/2013 001012 AL'S TOWING, 198.20 1/10/2013 75690 PD- VEHICLE TOW CASE 13-439 198.20 233432 1/31/2013 005614 AMB TOOLS & EQUIPMENT CO INC, 113.58 1/14/2013 T295189 PKM- PLUMBING REPAIR SUPPLIES 113.58 233433 1131/2013 010530 ARAMARK UNIFORM SERVICES, 173.56 1/1/2013 655- 6580817 DBC -LINEN SVC 48.55 1/15/2013 655 - 6604672 DBC -LINEN SVC 53.11 1/8/2013 655 - 6592636 DBC -LINEN SVC 60.95 1/22/2013 655- 6616491 DBC -LINEN SVC 10.95 233434 1/31/2013 010530 ARAMARK UNIFORM SERVICES, 25.61 1/7/2013 655 - 6589041 FWCC -FLOOR MAT SVC 25.61 233435 1/31/2013 014716 ARAS 360 TECHNOLOGIES INC, 1,975.00 1/16/2013 1557 PD -CSI TRNG 1,975.00 233436 1/31/2013 013196 ARC IMAGING RESOURCES, 190.70 1/17/2013 966956 IT -OCE PLOTTER SYSTEM MAINTAG 133.49 1/17/2013 966956 IT -OCE PLOTTER SYSTEM MAINTAG 57.21 233437 1/31/2013 000004 AWC -ASSOC OF WASHINGTON CITIES, 1,059.00 12/20/2012 12/2012012 HR -2013 DRUG /ALCOHOL CONSORTIU 1,059.00 233438 1/31/2013 014400 BANNON CARLSON & KESSEL INC, 15,000.00 1116/2013 13392 LAW - BROKER SVCSAGI2 -144- 15,000.00 233439 1/31/2013 007163 BIDDLE CONSULTING GROUP INC, 459.00 12/19/2012 42369 IT -HR OPAC PLUS ANNUAL MAINTEN 459.00 233440 1/31/2013 010185 BIRD, FERESIKAS 625.00 1/15/2013 01/15/13 MC- INTERPRETER SVC 100.00 1/3/2013 01/03/13 MC- INTERPRETER SVC 100.00 1/8/2013 01/08/13 MC- INTERPRETER SVC 150.00 1/16/2013 01/16/13 MC- INTERPRETER SVC 175.00 1/18/2013 01/18/13 MC- INTERPRETER SVC 100.00 233441 1/31/2013 005521 BLAKE COMPANY INC, 148.92 1/812013 62737 DBC- REPAIR ICE MACHINE 148.92 233442 1/31/2013 013146 BLUE LINE TRAINING, 546.00 1/16/2013 668 PD- JUVENILE HOMICIDE TRNG SHUP 249.00 1/16/2013 670 PD- VERBAL JUDO TRNG T PARKER 99.00 1/23/2013 683 PD- VERBAL JUDO TRNG E SLOTHOWE 99.00 1/24/2013 689 PD- VERBAL JUDO TRNG TOLLEFSEN 99.00 233443 1/31/2013 001630 BLUMENTHAL UNIFORM CO INC, 2,090.86 1/15/2013 979373 PD -BOOT ALLOW KSMITH 197.05 1/4/2013 975322 PD -NEW LATERAL OFFICER UNIFORM 424.20 1/4/2013 977498 PD -BOOT ALLOW. F MARTIN 197.05 186 Key Bank Page 2 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 117/2013 977911 PD- HOLSTER FOR LATERAL LOYD 47.03 1/10/2013 963917 -02 PD -NEW HIRE ANTHOLT SHIRTS 107.80 61.32 1/10/2013 975322 -01 PD -NAME TAGS FOR LATERAL LOYD 11.99 1110/2013 1/10/2013 978637 PD -BOOT ALLOW M SANT 100.00 1/8/2013 976530 -01 PD- BOOTALLOW R FRANCO 191.61 DBC -NAME BADGES 1/4/2013 977463 PD -CIS JACKET FADLER 257.27 005275 1/15/2013 979375 PD- PEPPER SPRAY 17.47 1,500.00 1/2/2013 976927 PD- BOOTALLOW. HAGLUND 197.05 LARSON 2013 1/2/2013 976937 PD -BOOT ALLOW. DEMAREST 142.34 - 1/2/2013 977006 PD -BOOT ALLOW. HODGE 200.00 750.00 233444 1/31/2013 004787 BOB BJORNEBY'S FEDERAL WAY, COLLISION 233459 1/31/2013 1,522.62 1/4/2013 14391 RM- PWTRK240 -1 REAREND;RM -PW; 1,522.62 300.00 233445 1/31/2013 010766 BRANCO, CHAD 1/23/2013 125.00 1/2312013 BRANCO2013 PD- SUNGLASSES ALLOW BRANCO 125.00 233446 1/31/2013 014719 CARLSON, DORIS 1/23/2013 MORGAN 2013 MC -2013 DMCMA DUES T MORGAN 5.65 1111/2013 1211049 PRCS- REFUND SLIVERSEAKERS 2012 5.65 DOBSON, DANETTE 233447 1/31/2013 000991 CASCADE COFFEE INC, 45.00 207.36 1/14/2013 202014305 HR- COFFEE AND COFFEE SUPPLIES 207.36 PRCS- REFUND TAP CLASS CANCEL 233448 1/31/2013 014725 CASCADE TOWING - BONNEY LAKE, 233461 196.93 1/17/2013 85144584 PD- VEHICLE TOWING SVC 196.93 233449 1/31/2013 004676 CENTERSTAGE THEATRE ARTS, 6,300.00 1/1/2013 JANUARY 1, 2013 DBC -01/13 KFT MANAGEMENTAG09- 6,300.00 233450 1/31/2013 014418 CENTRAL LAKE ARMOR EXPRESS INC, 2,860.15 1/212013 0045666 -IN PD -SWAT VEST J TAN 2,090.36 1/7/2013 0046100 -IN PD -SWAT VEST TAN 769.79 233451 1/31/2013 012038 CERIUM NETWORKS INC, 988.22 111/2013 030521 IT -01/13 PHONENOICE MAIL SYST 494.11 1/1/2013 030521 IT -01/13 PHONENOICE MAIL SYST 49.41 1/1/2013 030521 IT -01/13 PHONENOICE MAIL SYST 444.70 233452 1/31/2013 007368 CHIEF SUPPLY CORPORATION, 585.66 1/1112013 179562 PD- FLASHLIGHT BATTERIES 504.69 1/812013 176275 PD- UNIFORM SHIRT K GREGORY 80.97 233453 1/31/2013 010360 CITY OF FEDERAL WAY, 2,858.94 1/15/2013 CK #1024 PD- INSTRUCTOR DEVELOPMENT TRNG 490.90 1/15/2013 CK #1024 PD- INSTRUCTOR DEVELOPMENT TRNG 290.00 1/22/2013 CK #1022 PD -FORCE SCIENCE TRNG SUMPTER 724.02 1/22/2013 CK #1022 PD -FORCE SCIENCE TRNG SUMPTER 315.00 1/22/2013 CK #1023 PD -FORCE SCIENCE TRNG ROBINSON 724.02 1/22/2013 CK #1023 PD -FORCE SCIENCE TRNG ROBINSON 315.00 233454 1/31/2013 000721 CORLISS RESOURCES INC, 516.96 1/4/2013 351665 SWM- CONCRETE SUPPLIES 516.96 233455 1/31/2013 005782 CSDC SYSTEMS INC, 30,885.48 12131/2012 9447 IT -(32) CONCURRENT USER LICENS 11,516.39 12/31/2012 9447 IT- DEVELOPMENT CONDITIONS MANA 2,404.00 12/31/2012 9447 IT -IVR GATEWAY- 2,364.22 12/31/2012 9447 IT- AMAMDA PERMITS- 3,782.76 12/31/2012 9447 iIT- PUBLIC PORTAL PRODUCTION & 10,818.11 233456 1/31/2013 000854 D J TROPHY, 147.97 1/16/2013 235592 PD- VOLUNTEER NAME PLATES 10.00 117/2013 235532 DBC- EMBROIDERY SVC 61.32 1110/2013 235560 DBC -NAME BADGES 19.16 1/10/2013 235560 DBC -NAME BADGES 57.49 233458 1/31/2013 005275 DMCJA, 1,500.00 1/23/2013 LARSON 2013 MC -2013 DMCJA DUES LARSON 750.00 1/23/2013 ROBERTSON 2013 MC -2013 DMCJA DUES ROBERTSON 750.00 233459 1/31/2013 005276 DMCMATREASURER, 300.00 1/23/2013 WHITE 2013 MC -2013 DMCMA DUES S WHITE 150.00 1/23/2013 MORGAN 2013 MC -2013 DMCMA DUES T MORGAN 150.00 233460 1/31/2013 011208 DOBSON, DANETTE 45.00 1/1312013 1211051 PRCS- REFUND TAP CLASS CANCEL 45.00 233461 1/31/2013 005341 DODD, ESCOLASTICA ROSA 525.00 1/18/2013 01/18113 MC- INTERPRETER SVC 137.50 187 Key Bank Page 3 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total PD -NEW TIRES 1/22/2013 01/22/13 MC- INTERPRETER SVC 100.00 462.51 233474 1/31/2013 013290 FIRST STUDENT, INC, 118/2013 01/08/13 MC- INTERPRETER SVC 187.50 229 -C- 051683 PRCS- HOLIDAY CAMP BUS SVC 1115/2013 01/15/13 MC- INTERPRETER SVC 100.00 3,592.61 233462 1/31/2013 014720 DONNELLY, HOLLY DBC- CATERING SUPPLIES 16.69 1/15/2013 160.00 DBC- CATERING SUPPLIES 1/9/2013 1202157 PRCS- REFUND SWIM CLASS FEE 160.00 950.22 233463 1/31/2013 000570 EAGLE TIRE &AUTOMOTIVE (DBA), DBC- CATERING SUPPLIES - 154.70 642.34 4468049 1/8/2013 1 -670 PWFLT -WIPER BLADES 6.39 DBC- CATERING SUPPLIES 494.25 1/14/2013 1 -741 PWFLT -REPLC HEADLIGHT 77.43 1/4/2013 4442362 1/17/2013 1 -792 PWFLT -REPLC FUEL FILLER HOSE 86.07 DBC- CATERING SUPPLIES 120.18 1/3/2013 1 -596 PD -REPLC STARTER 472.45 233464 1/31/2013 000097 EDEN SYSTEMS DIVISION, 45,655.63 12/31/2012 045 -79960 IT -EDEN GL/AP SUPPORT MAINTEN 9,338.32 12/31/2012 045 -79960 IT -EDEN CASH REGISTER INTERFAC 466.92 12/31/2012 045 -79960 IT -EDEN ACCOUNTS RECEIVABLE SU 2,490.22 12/31/2012 045 -79960 IT -EDEN HUMAN RESOURCES SUPPOR 5,602.99 12/31/2012 045 -79960 IT -EDEN MENU SUPPORT MAINTENAN 933.83 12/31/2012 045 -79960 IT-EDEN POSITION BUDGETING SUP 1,556.40 12131/2012 045 -79960 IT -EDEN PROJECT ACCOUNTING SUP 4,980.45 12/31/2012 045 -79960 IT -EDEN PURCHASING SUPPORT MAI 1,867.68 12/31/2012 045 -79960 IT -EDEN BUDGET PREPARATION SUP 3,735.33 12/31/2012 045 -79960 IT -EDEN PAYROLL SUPPORT MAINTE 9,338.32 12/31/2012 045 -79960 IT -EDEN REQUISITIONS SUPPORT 1,245.10 12131/2012 045 -79960 IT -EDEN HUMAN RESOURCES SUPPOR 4,100.07 233465 1/31/2013 010600 EMERGENCY COMMUNICATIONS, 37,500.00 12/31/2012 ECN- 013035 PW -AGOB -013 CODE RED SYSTEM- 37,500.00 233466 1/31/2013 014613 EMMETT KOELSCH COACHES INC, 59,795.64 9/25/2012 GC32007 PWFLT -BUS - VIN 1FDFE4FS9DDA26 59,795.64 233467 1/31/2013 000328 ERNIE'S FUEL STOPS (DBA), 16,606.27 1/15/2013 0392418 PWFLT -01 /01/13 - 01/15/13 VEHICL 3,864.81 1/15/2013 0392418 PWFLT-01/01/15-01/15/15 FUEL C - 138.34 1/15/2013 0392419 PD- 01/01/13-01/15/13 VEHICLE F 615.13 1/15/2013 0392419 PD- 01/01/13 - 01/15/13 VEHICLE F 12,757.25 1/15/2013 0392419 PD- 01/01/13- 01/15/13 FUEL CRIED 492.58 233468 1/31/2013 007854 EXCEL SUPPLY COMPANY, 51.54 1/16/2013 62011 SWM- SAFETY GLOVES & HARD HATS 51.54 233469 1/31/2013 012942 FEDERAL WAY AUTO GLASS, 32.85 1/4/2013 1000988 PD- VEHICLE CLEANING 32.85 233470 1/31/2013 000229 FEDERAL WAY CHAMBER COMMERCE, 150.00 1/1012013 8897 CC /MO/PD-01/09/13 CHAMBER LUNC 25.00 1/10/2013 8897 CC /MO /PD -01/09/13 CHAMBER LUNC 25.00 1/10/2013 8897 CC /MO /PD- 01/09/13 CHAMBER LUNC 25.00 1/10/2013 8897 CC /MO /PD- 01/09/13 CHAMBER LUNC 50.00 1/1012013 8897 CC /MO /PD- 01/09/13 CHAMBER LUNC 25.00 233471 1/31/2013 011667 FEDEX OFFICE, 16.26 1/18/2013 78073409498 SWM -FED EX DELIVERY SVC 16.26 233472 1/31/2013 012626 FERGUSON, ERIC W 535.00 1/10/2013 065 MO- CONFLICT DEFENDER SVC- 535.00 233473 1/31/2013 012577 FIRESTONE, 989.00 1/8/2013 120679 PD -NEW TIRES 526.49 1/8/2013 120681 PD -NEW TIRES 462.51 233474 1/31/2013 013290 FIRST STUDENT, INC, 375.00 1/3/2013 229 -C- 051683 PRCS- HOLIDAY CAMP BUS SVC 375.00 233475 1/31/2013 008860 FOOD SERVICES OF AMERICA, 3,592.61 1/8/2013 4449409 DBC- CATERING SUPPLIES 16.69 1/15/2013 4464829 DBC- CATERING SUPPLIES 166.20 1/16/2013 4466792 DBC- CATERING SUPPLIES 950.22 1/16/2013 4467976 DBC- CATERING SUPPLIES - 154.70 1/16/2013 4468049 DBC- CATERING SUPPLIES 235.13 1/9/2013 4451185 DBC- CATERING SUPPLIES 494.25 1/9/2013 4452888 DBC- CATERING SUPPLIES -67.08 1/4/2013 4442362 DBC- CATERING SUPPLIES 868.68 1/22/2013 4479506 DBC- CATERING SUPPLIES 120.18 1/18/2013 4473204 DBC- CATERING SUPPLIES 251.44 188 Key Bank Page 4 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1118/2013 4473570 DBC- CATERING SUPPLIES 69.98 1/19/2013 4474482 DBC- CATERING SUPPLIES 641.62 233476 1/31/2013 009242 FSH COMMUNICATIONS LLC, 80.00 1/1/2013 000579726 IT -01/13 FSH PAYPHONE SVC 80.00 233477 1/31/2013 011650 GEBREMICHAEL, MERIAM 100.00 1/8/2013 01/08/13 MC- INTERPRETER SVC 100.00 233478 1/31/2013 014712 GEHLSEN, MICHELLE 150.00 1/9/2013 JANUARY 9, 2013 MC- 01/09/13 VISITING JUDGE 150.00 233479 1/31/2013 009944 GLACKEN, CHARLES G 275.00 1/9/2013 8 PD- BKGRND INVEST. TRNG PURCELL 275.00 233480 1/31/2013 010940 GOODYEAR WHOLESALE TIRE CNTR, 120.90 1/14/2013 900726033 PD -NEW TIRE DELIVERED TO SPARK 120.90 233481 1/31/2013 004824 GOS PRINTING CORPORATION, 345.61 1/8/2013 79365 PD- SUPPLEMENTAL STATEMENT FORM 129.81 1/15/2013 79426 PD- PROGRAM GUIDELINES BOOKS 215.80 233482 1/31/2013 001992 GOSNEY MOTOR PARTS, 209.18 1/2/2013 565474 PWFLT -DE -ICER 104.59 1/16/2013 566791 PWFLT -DE -ICER 104.59 233483 1/31/2013 014722 GREEN, CHRISTY 125.00 1/13/2013 1211047 PRCS- REFUND LIFEGUARDING CLASS 125.00 233484 1/31/2013 010092 HIGGINS, BRYAN 190.80 1/15/2013 HIGGINS 2012 PKM- SAFETY BOOTS B HIGGINS 190.80 233485 1/31/2013 003256 HURLEY ENGINEERING COMPANY, 654.68 1/4/2013 33014 FWCC -PACO SEAL KIT FOR BOILER 654.68 233486 1/31/2013 002898 IACP, 240.00 1/9/2013 1001042730 PD -2013 IACP DUES B WILSON 120.00 1/9/2013 1001047860 PD -2013 IACP DUES HWANG 120.00 233487 1/31/2013 011936 IBM, 3,001.43 1/6/2013 1304464 IT -8203 POWER SYSTEM 520 MAIN 2,058.51 1/6/2013 1304464 IT-SOFTWARE AMD /OR SERVICES F 942.92 233488 1/31/2013 007109 INTERCOM LANGUAGE SVCS, 450.00 1/10/2013 13 -013 MC- INTERPRETER SVC 450.00 233489 1/31/2013 011471 JANSSEN, FUMI 0. 150.00 1/8/2013 01/08/13 MC- INTERPRETER SVC 150.00 233490 1/31/2013 014652 JEANIS, CHARLES 137.50 1/8/2013 01/08/13 MC- INTERPRETER SVC 137.50 233491 1/31/2013 005656 JIM'S DETAIL SHOP, 82.13 1/21/2013 14184F PD- VEHICLE CLEANING 82.13 233492 1/31/2013 010757 JOHNSON -COX COMPANY, 766.51 1/11/2013 00060406 FWCC /PRCS- ENVELOPES 205.31 1/11/2013 00060407 FWCC /PRCS- ENVELOPES 177.94 1/11/2013 00060406 FWCC /PRCS- ENVELOPES 205.32 1/11/2013 00060407 FWCC /PRCS- ENVELOPES 177.94 233493 1/31/2013 011736 KIM, CHULJOON 612.50 1/15/2013 01/15/13 MC- INTERPRETER SVC 100.00 1/22/2013 01/22/13 MC- INTERPRETER SVC 100.00 1/18/2013 01/18/13 MC- INTERPRETER SVC 100.00 1/17/2013 01/17/13 MC- INTERPRETER SVC 200.00 1/8/2013 01/08/13 MC- INTERPRETER SVC 112.50 233494 1/31/2013 000302 KING COUNTY RECORDS,ELECTIONS, 33.00 1/10/2013 JANUARY 2013 MC- RECORD PRO -TERM OATH 33.00 233495 1/31/2013 004052 LEED, 17194 1/2/2013 01021303 PD- CONCEAL CARRY HOLSTER 173.94 233496 1/31/2013 007430 LEITGEB, MATTHEW 116.59 1/15/2013 LEITGEB 2012 PD -CIS CLOTHING ALLOW. LEITGEB 116.59 233497 1/31/2013 003157 LES SCHWAB TIRE CTRS OF WA INC, 30.16 1/8/2013 37800055489 PWFLT -TIRE TUBE 30.16 233498 1/31/2013 014723 LEUTY, CAROL 45.00 1/11/2013 1211050 FWCC - ERFUND CLASS CANCELLED 20 45.00 233499 1/31/2013 004594 LIM, VANNARAS 280.00 1/8/2013 01/08/13 MC- INTERPRETER SVC 280.00 233500 1/31/2013 005339 LOWE'S HIW INC, 731.96 189 Key Bank Page 5 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/22/2013 01224 PWST- PRE -MIXED GAS & STABILIZE 119.49 1/8/2013 02808 FWCC- CONDUIT, GLOVES, TOOL SET 93.23 1/8/2013 02808 FWCC- CONDUIT, GLOVES, TOOL SET 9.53 1/8/2013 02808 FWCC- CONDUIT, GLOVES, TOOL SET 16.62 1/8/2013 02808 FWCC- CONDUIT, GLOVES, TOOL SET 28.93 1/16/2013 10820 FWCC -MAINT /REPAIR SUPPLIES 43.30 1/16/2013 23299 FWCC - BATTERIES 112.46 1/4/2013 02450 PKM -MISC REPAIR SUPPLIES 22.84 1/8/2013 02792 PKM- MATERIAL FOR LAKOTA REPAIR 90.50 1/11/2013 09069 PKM- PLUMBING REPAIRS - LAKOTA 195.06 233501 1/31/2013 013367 LUEY, JACOB 500.00 1/23/2013 1216171 PRCS- REFUND RENTAL DEPOSIT 01/ 500.00 233502 1/31/2013 011938 MAI PI, XAVIER 100.00 1/15/2013 01/15/13 MC- INTERPRETER SVC 100.00 233503 1/31/2013 005176 MERINO STRAWS, BETTY 100.00 1/2212013 01/22/13 MC- INTERPRETER SVC 100.00 233504 1/3112013 008029 MONTES DE OCA RICKS, MARIA 187.5C 1/8/2013 01/08/13 MC- INTERPRETER SVC 187.50 233505 1/31/2013 002014 MOORE WALLACE, 656.48 1/11/2013 244489543 FI -TIME SHEETS 390.29 1/7/2013 242453475 FI -2012 W2 & 1099 SUPPLIES 266.19 233506 1/31/2013 014717 N D C HVAC,INC, 56.00 1115/2013 13- 100107 REFUND CD- 13- 100107 INCOMPLETE APPLIC 36.00 1/15/2013 13- 100107 REFUND CD- 13- 100107 INCOMPLETE APPLIC 20.00 233507 1/31/2013 001052 NAPA AUTO PARTS, 30.96 1/14/2013 251850 PWFLT SIGNAL LIGHT 30.96 233508 1/31/2013 000043 NEW LUMBER & HARDWARE COMPANY, 66.49 1/4/2013 269201 SWM -MISC SCREWS/BOLTS 11.91 1/2/2013 269152 PWST -CABLE TIES 44.31 102013 269148 PKM -PAINT 10.27 233509 1/31/2013 012758 NIX, VIEGNKHAM S. 100.00 1/18/2013 01/18/13 MC- INTERPRETER SVC 100.00 233510 1/31/2013 005493 NORTHWEST EMBROIDERY INC, 98.46 1/14/2013 77716 PD- EMBROIDERY SVC RECORDS SHIR 65.64 1/23/2013 77851 PD- EMBROIDERY RECORDS SHIRTS 32.82 233511 1/31/2013 011210 NOVAK,AMYJ 45.00 1/11/2013 1211048 PRCS- REFUND CLASS CANCELLED 20 45.00 233512 1/31/2013 011414 OFFICE DEPOT, 166.97 1/10/2013 639545297001 PD- OFFICE SUPPLIES 56.95 1/10/2013 639545445001 PD- LAMINATING POUCHES 8.74 1/10/2013 639545446001 PD- BULLETIN & CORK BOARDS 95.30 1/10/2013 639545447001 PD -PENS 5.98 233513 1/31/2013 010521 OLM LANDSCAPE GROUP, 11,891.70 1/15/2013 7059 PKM -TREE & PLANT REPLACEMENT 11,891.70 233514 1/31/2013 007444 ORCA PACIFIC INC, 1,084.90 1/1112013 946 FWCC -POOL CHEMICAL SVC AG13 -00 632.38 1/7/2013 878 FWCC -POOL CHEMICAL SVC AG13 -00 452.52 233515 1/31/2013 007248 OTTO, JEFFERY 450.00 1116/2013 OTTO 2013 PD- MASTER BREACHER TRNG J OTTO 450.00 233516 1/31/2013 004644 PACIFIC PLANTS INC, 5,978.71 1/8/2013 69114 PKM - LANDSCAPE PLANTS 1,976.48 1/8/2013 69115 PKM- LANDSCAPE PLANTS 859.58 1/8/2013 69116 PKM - LANDSCAPE PLANTS 2,321.40 1/10/2013 69140 PKM - LANDSCAPE PLANTS 821.25 233517 1/31/2013 006440 PAPE MACHINERY INC, 289.18 1/9/2013 2323191 PWFLT - INSPECT ELECTRICAL/START 289.18 233518 1/31/2013 006241 PETTY CASH - POLICE DEPT, 427.58 1/25/2013 PD- 01/25/13 PD -USB THUMBDRIVES FOR- 57.63 1/25/2013 PD- 01/25/13 PD- COFFEE FOR VOLUNTEER- 84.59 1/25/2013 PD- 01/25/13 PD- COFFEE FOR VOLUNTEER- 21.07 1/25/2013 PD- 01/25113 PD- COFFEE FOR VOLUNTEER- 79.02 1/25/2013 PD- 01/25/13 PD- MILEAGE REIMBURSEMENT- 8.64 190 Key Bank Page 6 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 252 1/25/2013 PD- 01/25/13 PD- FIREARMS AMMUNITION- 53.64 1/25/2013 PD- 01/25/13 PD -SMALL CUTTING SAW- 10.93 PWFLT- VEHICLE REPAIR PARTS 88.75 1/25/2013 PD- 01/25/13 PD -CIS CLOTHING ALLOWANCE- 43.41 9,795.03 1/25/2013 PD- 01/25/13 PD -ADDTL BAGGAGE FEES- 40.00 1/17/2013 1/25/2013 PD- 01/25/13 PD -CIS CLOTHING ALLOWANCE- 28.65 1/21/2013 233519 1/31/2013 000808 PLATT ELECTRIC SUPPLY, 280.79 1/22/2013 412.21 PD- REBUILD TRANSMISSION 1/9/2013 3118420 DBC - 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BLADE, PLUMBING SUP 63.72 1/9/2013 006587 CHB -TAPE RULE, TOGGLE BOLTS 24.85 233560 1/31/2013 014726 WALSH, SUSAN 130.00 1/22/2013 0991200231447 MC -RED LIGHT REFUND S WALSH 130.00 233561 1/31/2013 008523 WASHINGTON CORROSION SVCS, 83.00 1/17/2013 13- 100245 REFUND CD -13- 100245 OUTSIDE OF CITY R 20.00 1/17/2013 13- 100245 REFUND CD- 13- 100245 OUTSIDE OF CITY R 63.00 233562 1/31/2013 014622 WORKSITE WELLNESS, LLC, 1,138.25 1/1/2013 2791 HR- WELLNESS PROG. SVC AG12 -128 1,138.25 233563 1/31/2013 003567 WRIGHT ROOFING INC, 29,750.41 1/23/2013 JANUARY 23, 2013 PKM -ROOF MAINTENANCE SVC AG11- 29,750.41 233564 1/31/2013 010020 WSAPT, 105.00 1/9/2013 2013 DUES CED -WSAPT MEMBERSHIP DUES -CIMM 35.00 1/9/2013 2013 DUES CED -WSAPT MEMBERSHIP DUES -FERN 35.00 1/9/2013 2013 DUES CED -WSAPT MEMBERSHIP DUES -SKID 35.00 233565 1/31/2013 700203 WSCADV, 117.15 1/11/2013 37223 DBC- REFUND DEPOSIT LESS SCREEN 117.15 233567 2/13/2013 000302 KING COUNTY RECORDS,ELECTIONS, 154.00 2112/2013 FWSC BLA CD -KING CO. RECORD BLA FWSD- 154.00 233568 2/13/2013 000302 KING COUNTY RECORDS,ELECTIONS, 375.00 2/12/2013 KANG SHORT PLAT CD -KING CO. RECORD KANG SHORT 375.00 233569 2/15/2013 000083 AARO INC DBA THE LOCK SHOP, 423.47 1/17/2013 825171 PKM- LOCKSMITH SERVICES 265.54 1/23/2013 83190 PWFLT - DUPLICATE KEYS 60.66 1/25/2013 83237 DBC - PADLOCK 58.01 1/28/2013 83275 DBC -FIRST KEY BY CODE 26.28 21612013 83424 DBC- DUPLICATE KEY 12.98 233570 2115/2013 000332 ABC LEGAL MESSENGERS INC, 125.00 193 Key Bank Page 9 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/28/2013 MFWA000600039 LAW - MNTHLY SRV CHRG; 1 -28 -13 62.50 1/28/2013 MFWA000600039 LAW - MNTHLY SRV CHRG; 1 -28 -13 62.50 233571 2/15/2013 012621 ADVANCED PRO FITNESS REPAIR, .175.20 1/30/2013 01301301LK FWCC- FITNESS EQUIP. SVCAG11 -1 175.20 233572 2/1512013 000568 AGRI SHOP INC, 192.67 1/23/2013 26660/1 PKM -CHAIN SAW SUPPLIES 192.67 233573 2/15/2013 000475 ALARM CENTERS /CUSTOM SECURITY, 75.00 1/21/2013 844715 CHB- 02/13- 04 /13ALRM MNTR SVC 75.00 233574 2/15/2013 014736 ALBANO, ROMULO L & FEBELUZ E 8,881.80 2112/2013 ROW 072104 - 9167 -04 PWST -ROW 072104- 9167 -04 ALBANO 8,881.80 233575 2/15/2013 009764 ALLACCESS PRINTING & MAILING, 179.25 1/29/2013 29365 HR- BUSINESS CARDS 179.25 233576 2/15/2013 014379 ALPHAGRAPHICS, 235.44 1/23/2013 1411 SWR- HAZARDOUS WASTE FLYERS 104.03 1/2412013 1422 SWR- RECYCLE EVENT BROCHURES 27.38 1/25/2013 1427 SWR- BUSINESS RECYCLING FLYERS 104.03 233577 2/15/2013 001285 ALPINE PRODUCTS INC, 38.13 1/28/2013 TM- 129811 PWST- MARKING PAINT 38.13 233578 2115/2013 005287 AMERICALL COMMUNICATIONS &, 282.91 1/21/2013 2DS417 -0113 PW /SWM /CHB -AFTER HR CALL -OUT A 94.30 1/21/2013 2D6417 -0113 PW /SWM /CHB -AFTER HR CALL -OUTA 94.31 1/21/2013 2D6417 -0113 PW /SWM /CHB -AFTER HR CALL -OUTA 94.30 233579 2/15/2013 005833 ANNA'S PARTY RENTALS, 232.14 2/4/2013 14413 FWCC -TABLE RENTAL HEALTH FAIR 232.14 233580 2/15/2013 010530 ARAMARK UNIFORM SERVICES, 124.00 1/29/2013 655- 6628352 DBC -LINEN SERVICE 10.95 215/2013 655- 6640139 DBC -LINEN SERVICE 113.05 233581 211512013 010530 ARAMARK UNIFORM SERVICES, 126.66 2/4/2013 655- 6636545 FWCC -FLOOR MATS SVC 25.61 2/4/2013 655 - 6636546 FWCC -FLOOR MATS SVC 37.72 1/2112013 655 - 6612925 FWCC -FLOOR MATS SVC 25.61 1/21/2013 655 - 6612926 FWCC -FLOOR MATS SVC 37.72 233582 2/15/2013 014738 BANK OF AMERICA, N.A., 227.00 2/12/2013 0721049167 -04 PWST PARTIAL RELEASE ALBANO 227.00 233583 2/15/2013 006119 BASELINE ENGINERRING, INC., 3,100.00 1/18/2013 13671 SWM -ON CALL SURVEYING AGI0 -082 3,100.00 233584 2115/2013 010993 BENJERT, JULIE 500.00 1/29/2013 BENJERT 2013 PD -CIS CLOTHING ALLOW. BENJERT 500.00 233585 2/15/2013 010185 BIRD, FERESIKAS 100.00 1/29/2013 01/29/13 MC- INTERPRETER SVC 100.00 233586 2/15/2013 013146 BLUE LINE TRAINING, 1,443.00 1/25/2013 694 PD- JUVENILE HOMICIDE TRNG GREE 498.00 217/2013 724 PD- JUVENILE HOMICIDE TRNG TILF 249.00 1/29/2013 703 PD -NW GANGS TRNG GRAF 99.00 1/24/2013 690 PD- JUVENILE HOMICIDE TRNG- 249.00 1/24/2013 690 PD- JUVENILE HOMICIDE TRNG- 249.00 2/1/2013 709 PD- VERBAL JUDO TRNG GALLAGHER 99.00 233587 2115/2013 001630 BLUMENTHAL UNIFORM CO INC, 488.66 1/22/2013 978576 -01 PD -BOOT ALLOW. PETERSON 191.61 1/15/2013 978547 PD -BOOT ALLOW. SCHULZ 197.05 1/18/2013 979679 PD- BOOTALLOW MICKELSEN 100.00 233588 2/15/2013 004787 BOB BJORNEBY'S FEDERAL WAY, COLLISION 1,867.85 1/1012013 14373 PWFLT -ROOF LINER REPAIRS 1,867.85 233589 2/15/2013 011289 BOWMAN, JASON 1,830.34 2/712013 JANUARY 2013 FWCC -01/13 PERSONAL TRAINER SV 1,830.34 233590 2/15/2013 007087 BROWNELLS INC, 1,793.15 1/30/2013 08508637.00 PD- GLOCKTRIJICON FRONT SIGHT 1,793.15 233591 2/15/2013 014541 C & S GENERAL CONTRACTING LLC, 1,962.20 1/25/2013 368 CDHS- HOUSING REPAIR PROG. AG12 1,962.20 233592 2/15/2013 000991 CASCADE COFFEE INC, 305.58 11/20/2012 301325213 PRCS- COFFEE & COFFEE SUPPLIES 305.58 233593 2/15/2013 009573 CENTER ELECTRIC, INC., 1,259.25 194 Key Bank Page 10 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/412013 53943 -000 FWCC -MOTOR AND PUMP 1,259.25 233594 2/15/2013 004676 CENTERSTAGE THEATRE ARTS, 1,700.00 2/5/2013 DECEMBER 2012 PRCS- THEATRE PERFORMANCES AG12 1,700.00 233595 2/15/2013 000202 CENTURYLINK, 2,066.74 2/4/2013 206 -Z04 -0609 472B IT -01/13 PHONE /DATA SVC 1,033.37 214/2013 206 -Z04 -0609 472B IT -01/13 PHONE /DATA SVC 930.03 2/4/2013 206 -Z04 -0609 472B IT -01/13 PHONE /DATA SVC 103.34 233596 2/15/2013 000202 CENTURYLINK, 364.97 1119/2013 1245968645 IT -01/13 LONG DISTANCE SVC 182.49 1/19/2013 1245968645 IT -01/13 LONG DISTANCE SVC 21.89 1/19/2013 1245968645 IT -01/13 LONG DISTANCE SVC 160.59 233598 2/15/2013 010360 CITY OF FEDERAL WAY, 374.25 2/12/2013 CK #1026 PD -NWGIA GANG TRNG C WALKER 134.47 2/12/2013 CK #1026 PD -NWGIA GANG TRNG C WALKER 90.00 2/8/2013 CK #1025 PD -SNUG MTG D SHINES 84.78 2/8/2013 CK #1025 PD -SNUG MTG D SHINES 65.00 233599 2/15/2013 004848 CITY OF RICHLAND, 500.00 2/1/2013 20863 PD- INTERVIEW TRNG DAVIS, CLARY 500.00 233600 2/15/2013 003564 CLARY, JOHN 140.00 2/612013 CLARY 2013 PD- INTERVIEW TRNG J CLARY 140.00 233601 2/15/2013 003752 COASTWIDE SUPPLY DBA, 2,528.41 1/9/2013 W2508265 FWCC - JANITORIAL SUPPLIES 1,027.38 1/23/2013 W2511894 -1 FWCC- JANITORIAL SUPPLIES 478.12 1118/2013 W2511894 FWCC- JANITORIAL SUPPLIES 514.38 1/25/2013 T2514398 DBC- JANITORIAL SUPPLIES 463.63 1/16/2013 T2510898 CHB- JANITORIAL SUPPLIES 44.90 233602 2/15/2013 014735 CODE 3, LLC, 4,537.68 1/30/2013 1262 PD- BALLISTIC BLANKETS 4,537.68 233603 2/1512013 002863 COMPLETE COLLISION CENTER, 1,329.89 1/23/2013 265/33489 RM -OFF ECKERT/WALL PS6274; RM- 1,329.89 233604 211512013 000771 COSTCO /HSBC BUSINESS SOLUTIONS, 4,025.33 1/26/2013 JANUARY 2013 PRCS- GLOVES 126.59 1/26/2013 JANUARY 2013 PVW/- GLOVES 51.99 1/26/2013 JANUARY 2013 CD- LENDERS BREAKFAST 48.84 1/26/2013 JANUARY 2013 PW- GLOVES 51.98 1/26/2013 JANUARY 2013 PD- PATROL SUPPLIES 589.34 1/26/2013 JANUARY 2013 PD- DRINKING CUPS 113.25 1/26/2013 JANUARY 2013 PD- CAMERA FOR CIS 2,702.54 1/26/2013 JANUARY 2013 FWCC- GLOVES 252.93 1/26/2013 JANUARY 2013 FWCC- RESALE ITEMS 87.87 233605 2/1512013 009696 CRESTWOOD ANIMAL HOSPITAL, 430.84 1/31/2013 27032 PD -K9 FAX MEDICAL CARE 430.84 233606 2/15/2013 010015 CUTHBERT, GAIL 2,172.30 217/2013 JANUARY 2013 FWCC -01/13 PERSONAL TRNG SVCS 2,172.30 233607 2/15/2013 009505 D & L SUPPLYAND MFG., INC, 718.57 1/17/2013 282770 FWCC - PLUMBING SUPPLIES 148.87 1/17/2013 282772 PKM -BASIN FAUCET 392.45 1/17/2013 282773 PKM - PLUMBING SUPPLIES 123.57 1/21/2013 282843 CHB -BRASS STUD WASHERS 53.68 233608 2/15/2013 000854 D J TROPHY, 10.00 1/22/2013 235634 FI -CAFR PLAQUE PLATE ENGRAVING 10.00 233609 2/15/2013 014721 DEMOCRATS, 30 LID, 250.00 1/18/2013 1214134 PRCS- REFUND RENTAL DEPOSIT 250.00 233610 2/15/2013 011175 DESTINATION MEDIAALLIANCE, LL, 37.50 12/18/2012 1122 -13 CDED- SCENIC WAAD 2013 37.50 233611 2/15/2013 005341 DODD, ESCOLASTICA ROSA 325.00 1129/2013 01/29/13 MC- INTERPRETER SVC 150.00 214/2013 02/04/13 MC- INTERPRETER SVC 175.00 233612 2/15/2013 012666 EDD, DALE 112.00 1/19/2013 JANUARY 19, 2013 PRCS - FIRSTAID /CPR CLASSESAGI 112.00 233613 2/15/2013 008141 EJ USA, INC, 4,705.19 1118/2013 3568979 SWM- OVERLAY REBUILD SUPPLIES 4,705.19 195 Key Bank Page 11 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 233614 2/15/2013 001294 ENTERPRISE SEATTLE, 10,000.00 11/28/2012 3299 CDED- ENTERPRISE SEATTLE PUBLIC 5,000.00 11/28/2012 3299 CDED- ENTERPRISE SEATTLE PUBILC 5,000.00 233615 2/15/2013 001046 EQUIFAX CREDIT INFORMATION SVC, 23.49 1/17/2013 7607893 PD- CREDIT REPORTING SVC 23.49 233616 2/15/2013 000328 ERNIE'S FUEL STOPS (DBA), 14,498.71 1/31/2013 0393273 PD-01/16/13- 01/31/13 VEHICLE F 14,327.58 1/31/2013 0393273 PD- 01/16/13 - 01/31/13 FUEL CRIED - 560.51 1/31/2013 0393273 PD- 01/16/13 -01/31/13 VEHICLE F 731.64 233617 2/15/2013 002899 ESAADOLFSON, 235.12 12/2812012 101032 CD- ENVIRON. RV MIRROR ESTATES- - 235.12 12/28/2012 101032 CD- ENVIRON. RV MIRROR ESTATES- 235.12 12/28/2012 101032 CD- ENVIRON. RV MIRROR ESTATES- 235.12 233618 2/15/2013 014373 ESBENSHADE, DANIEL 491.40 2/7/2013 JANUARY 2012 FWCC -01/13 PERSONEL TRNG SVC A 491.40 233619 2/15/2013 000217 FEDERAL EXPRESS CORPORATION, 30.46 1/25/2013 2- 156 -03340 SWM- FEDERAL EXPRESS DELIVERY S 24.76 2/1/2013 2- 162 -86809 CDHS -FEDEX DELIVERY SVC 5.70 233620 2/15/2013 012942 FEDERAL WAY AUTO GLASS, 82.13 1/3112013 1000994 PD- VEHICLE CLEANING SVC 82.13 233621 2115/2013 000229 FEDERAL WAY CHAMBER COMMERCE, 305.00 1/31/2013 8924 CC /MO /PD- ECONOMIC FORECAST SPO 34.38 1/31/2013 8924 CC /MO /PD- ECONOMIC FORECAST SPO 206.24 217/2013 8929 CC -02/13 CHAMBER LUNCHEON 30.00 1/31/2013 8924 CC /MO /PD- ECONOMIC FORECAST SPO 34.38 233623 2/15/2013 004690 FEDERAL WAY NUTRITION SERVICES, 166.50 1/31/2013 3896 PD -01/13 OFFICER'S MEALS 166.50 233624 2/15/2013 001183 FEDERAL WAY PUBLIC SCHOOLS, 1,674.59 1/15/2012 AR09068 PKM -07/12 - 09/12 SAG IRRIGATI 1,674.59 233625 2/15/2013 001893 FEDERAL WAY SCHOOL DISTRICT, 28,101.42 2/5/2013 SIF- JANUARY 2013 FWAN 2013 SCHL IMPACT FEE & 28,098.00 2/5/2013 SIF- JANUARY 2013 FI -JAN 2013 SCHL IMPACT FEE & 3.42 233626 2/15/2013 012626 FERGUSON, ERIC W 980.00 1/28/2013 067 MO- CONFLICT DEFENDER SVC AG12- 695.00 2/5/2013 068 MO- CONFLICT DEFENDER SVC AG12- 285.00 233627 2/15/2013 008860 FOOD SERVICES OF AMERICA, 3,041.73 2/4/2013 4466792SP DBC- CATERING SUPPLIES 155.00 2/412013 4506221 DBC- CATERING SUPPLIES 86.32 1/30/2013 4496493 DBC- CATERING SUPPLIES 900.78 1/31/2013 4500130 DBC- CATERING SUPPLIES 189.62 1/22/2013 4478698 DBC- CATERING SUPPLIES 814.12 1/2412013 4485276 DBC- CATERING SUPPLIES 255.42 1/2512013 4487637 DBC - CATERING SUPPLIES 640.47 233628 2115/2013 013156 FORENSIC PIECES INC, 495.00 1/30/2013 COFFEY REGISTER PD- FORENSIC TRNG M COFFEY 495.00 233629 2/15/2013 003118 GALLS INC, 3,619.60 1/16/2013 473707 PD -FIRE RETARDANT UNIFORMS -JAG 3,619.60 233630 2/15/2013 000117 GFOA -GOV'T FINANCE OFFICERS, 690.00 1/23/2013 0145742S FI -2013 GAAFR NEWSLETTER 50.00 1/22/2013 0142003 FI -2013 GFOA DUES 640.00 233631 2/15/2013 013377 GOLDEN WOOD, LLP, 6,370.00 2/2/2013 51 MO- CONFLICT DEFENDER SVC AG12- 6,370.00 233632 2/15/2013 004824 GOS PRINTING CORPORATION, 348.10 1/24/2013 79449 PD -CASE FILE TABS 348.10 233633 2/15/2013 001992 GOSNEY MOTOR PARTS, 40.78 1/29/2013 567999 PWFLT -SHOP RAGS 40.78 233634 2/15/2013 002547 GRAINGER INC, 2,854.42 1/16/2013 9041917395 CHB- BATTERIES 41.63 1/10/2013 9015817506 CHB - STORAGE RACKS 308.78 1/10/2013 9037409852 CHB - STORAGE RACKS - 308.78 1/8/2013 9034951757 CHB- STORAGE RACKS 1,067.23 1/16/2013 9042483355 PKM -ROPE GRAB 355.40 196 Key Bank Page 12 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/14/2013 9040031990 PKM -ROPE AND BATTERIES 422.35 1/8/2013 9034951740 PKM -TARP 17.68 1/14/2013 9040031990 PKM -ROPE AND BATTERIES 12.27 1/17/2013 9043151233 FWCC- BATTERY 102.75 1/17/2013 9043151241 FWCC - FLASHLIGHT 48.68 1/17/2013 9043687806 FWCC - FLASHLIGHT 30.14 117/2013 9034167214 FWCC- LIGHTING SUPPLIES 274.95 1/11/2013 9037916104 FWCC- REPAIR /MAINT SUPPLIES 390.49 1/24/2013 9050011387 FWCC- WASHERS, BOLTS, NUTS 39.41 2/8/2013 9035397935 FWCC- GENERATOR CARTRIDGE 51.44 233635 2/15/2013 010106 GRETTE ASSOCIATES, 1,050.00 1/1/2013 33828 CD -05 -06403 SOLTYS REVIEW 1,050.00 233636 2/15/2013 014732 GUN BUDDY, LLC, 254.00 2/1/2013 000163 PD -CAR LOCKING SYSTEM 254.00 233637 2/15/2013 011444 HABITAT FOR HUMANITY OF, 48,563.97 1/28/2013 10 CDHS -NSP3 PROGRAMAGII -172- 48,563.97 233638 2/15/2013 012708 HARTMANNS CONTINENTAL, 4,559.58 8/22/2012 1423 PD -NEW UNIFORMS 4,559.58 233639 2/15/2013 013883 HELLER, PAUL 91.86 217/2013 HELLER 2013 SWM- MEDICAL DEDUCTIBLE HELLER 91.86 233640 2/15/2013 003985 HIGHLINE WATER DISTRICT, 75.27 1/10/2013 19221 -00 PWST -12112 27454 PAC HWY IRRIG 75.27 233641 2/15/2013 011991 HINKLEY, KEVIN B. 2,500.00 2/5/2013 13-007 PW-ON CALL PLAN REVIEWAGIO -04 2,500.00 233642 2/15/2013 002477 HOME DEPOT -DEPT 32- 2500780030, 829.07 1/26/2013 JANUARY 2013 PWTR -NAILS 45.14 1/26/2013 JANUARY 2013 PKM -TOTE 21.87 1/26/2013 JANUARY 2013 PKM- REPAIR SUPPLIES 10.71 1/26/2013 JANUARY 2013 PKM- LIGHTING SUPPLIES 82.38 1126/2013 JANUARY 2013 FWCC -GAS THERMOCOUPLE 24.70 1/26/2013 JANUARY 2013 PD- VEHICLE KEYS 28.59 1126/2013 JANUARY 2013 DBC- TOGGLE BOLTS 10.51 1/26/2013 JANUARY 2013 SWM -REBAR 43.16 1/26/2013 JANUARY 2013 PKM - LAKOTA REPAIR SUPPLIES 385.83 1/26/2013 JANUARY 2013 CHB -TOOLS 68.21 1/26/2013 JANUARY 2013 CHB- RETURN TOOLS -43.04 1/26/2013 JANUARY 2013 CHB- TOILET SEAT 23.52 1/26/2013 JANUARY 2013 CHB - FLASHLIGHT 24.07 1/26/2013 JANUARY 2013 CHB -SPRAY HEAD 7.40 1/26/2013 JANUARY 2013 CHB -SHOP RAGES, SPRAY HEAD 30.34 1/26/2013 JANUARY 2013 CHB- MULTITOOL, LAG SCREWS 65.68 233643 2/15/2013 012927 IRON MOUNTAIN INFORMATION MGMT, 3,120.96 1/31/2013 GMU2237 HRCK -01/13 RECORDS STORAGE 2,512.49 1/31/2013 GMT7635 PD -01/13 RECORDS STORAGE SVC 608.47 233644 2/15/2013 009079 J ANDY INVESTMENT LLC, 3,720.00 2/11/2013 JAN - DEC 2013 IT -2013 WIFI LEAVE AG05 -126 3,720.00 233645 2/15/2013 011471 JANSSEN, FUMI O. 100.00 2/5/2013 02/05/13 MC- INTERPRETER SVC 100.00 233646 2/15/2013 000718 JENNINGS EQUIPMENT INC, 851.72 1/17/2013 38305 PWFLT -WHEEL SPIN 23.89 1/15/2013 19728R PWFLT -OLF, SPEEDOMETER 467.93 1/15/2013 19729R PWFLT -OLF, TAIL LIGHT 359.90 233647 2/15/2013 012966 JGM TECHNICAL SERVICES INC, 709.31 1/18/2013 1497 PKM -ON CALL ELECT SVC AG12 -036 709.31 233648 2/15/2013 005656 JIM'S DETAIL SHOP, 186.16 1124/2013 14191F PWFLT - VEHICLE CLEANING SVC 21.90 1/28/2013 14196F PD- VEHICLE CLEANING SVC 82.13 1/28/2013 14197F PD- VEHICLE CLEANING SVC 82.13 233649 2/15/2013 014434 JOBS FOR SOUTH SOUND, 1/24/2013 2012/003 233650 2/15/2013 011472 KARIUKI, PAUL 2/5/2013 02/05/13 197 CDED -12/13 BUSINESS INCUBATOR MC- INTERPRETER SVC 12,000.00 12,000.00 250.00 100.00 Key Bank Page 13 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/29/2013 01/29/13 MC- INTERPRETER SVC 150.00 233651 2/15/2013 011736 KIM, CHULJOON 100.00 2/5/2013 02/05/13 MC- INTERPRETER SVC 100.00 233652 2/15/2013 000125 KING COUNTY FINANCE DIVISION, 600.00 7/1/2012 2001804 PWST- DE -ICER STORAGE SPACE REN 600.00 233653 2115/2013 003898 KING COUNTY RADIO, 8,496.59 1/24/2013 7096 IT -PD RADIO MAINT /REPAIR 8,496.59 233654 2/15/2013 000302 KING COUNTY RECORDS,ELECTIONS, 1,478.00 2/8/2013 FEBRUARY 2012 CD- REPLENISH KC RECORD. FEE AC 1,478.00 233655 2115/2013 000096 LAKEHAVEN UTILITY DISTRICT, 434.50 1/15/2013 3568201 SWM- 09/21- 11/20/12 1026 S 351S 118.52 1/28/2013 1768602 DBC- 10/16 - 12/17/12 3200 DASH P 104.28 1/28/2013 1768602 DBC- 10/16 - 12/17/12 3200 DASH P 211.70 233656 2/15/2013 001939 LANDAU ASSOCIATES INC, 3,142.00 1/16/2013 30893 SWM -ON -CALL ENVIRON SVCS AG09- 3,142.00 233657 2/15/2013 010098 LEADSONLINE LLC, 6,348.00 2/1/2013 223578 PD -RENEW LEADSONLINE SVC 6,348.00 233658 2/15/2013 004052 LEED, 120.40 1/23/2013 01231301 PD -DUTY BELT HOLSTER 120.40 233659 2/15/2013 007430 LEITGEB, MATTHEW 115.58 2/612013 LEITGEB 2012 PD -CSI JACKET M LEITGEB 115.58 233660 2/15/2013 011909 LEXISNEXIS RISK, 484.98 1/31/2013 1470204- 20130131 PD -01/13 LEXIS NEXIS SVC 242.48 1/31/2013 1470204 - 20130131 PD -01/13 LEXIS NEXIS SVC 242.50 233661 2/15/2013 014733 LIFEGATE FOURSQUARE CHURCH, 150.00 2/7/2013 37350 DBC- REFUND RENTAL DEPOSIT 02/1 150.00 233662 2/15/2013 000630 LLOYD ENTERPRISES INC, 209.12 1/3/2013 166791 SWM- GRAVEL 209.12 233663 2/15/2013 005339 LOWE'S HIW INC, 110.93 1/22/2013 02196 FWCC - PAINT, OAK WOOD, BOLTS 110.93 233664 2/15/2013 012967 M J DURKAN INC, 5,166.66 2/1/2013 FEBRUARY 1, 2013 MO -02/13 STATE LOBBYIST SVC AG 5,166.66 233665 2115/2013 014579 M.A.D. CONSTRUCTION, LLC, 16,128.26 1/24/2013 13 -863 CDHS - HOUSING REPAIR PROG. AG12 16,128.26 233666 2115/2013 700156 MACDONALD MILLER SERVICE INC, 1,171.87 1/25/2013 SVC037661 DBC -HVAC FILTERS, BELTS 1,171.87 233667 2/15/2013 011460 MAIL, COPY & MORE, 39.34 1/24/2013 117772 DBC - FEDERAL EXPRESS SVC 39.34 233668 2/15/2013 011685 MICKELSEN, CHRISTOPHER 324.23 1/30/2013 MICKELSEN 2013 PD -CIS CLOTHING ALLOW. MICKELS 324.23 233669 2/1512013 012823 MILES RESOURCES LLC, 408.61 1/22/2013 224203 SWM- ASPHALT MIX 408.61 233670 2/15/2013 012408 MTV] EW LOCATING SERVICES LLC, 160.00 1/15/2013 15786 PKM- LOCATING - POWER, WATER LI 160.00 233671 2/1512013 004445 NATIONAL SAFETY INC, 57.49 1/1612013 0337672 -IN SWM- SAFETY VEST, HATS 57.49 233672 2/15/2013 005432 NEIFFER, GARY 190.00 1/23/2013 NEIFFER 2012 SWM -BOOT ALLOW. G NEIFFER 190.00 233673 2/15/2013 000043 NEW LUMBER & HARDWARE COMPANY, 256.31 1/17/2013 269479 PKM - REBAR 57.90 1/17/2013 269504 PKM -HOSE, HOSE CONNECTOR 57.13 1/25/2013 269663 PKM-BONDO AUTO BODY FILLER 34.26 1/28/2013 269719 PKM -PAINT BRUSHS & ROLLERS 22.06 1/29/2013 269736 PKM- CONCRETE MIX, STARTING FLU 10.19 1/17/2013 269480 PKM- DOWELS & PLYWOOD 37.58 1/23/2013 269614 FWCC- GFIOUTLET 37.19 233674 2/15/2013 006001 NOBLE, LINDA 112.50 215/2013 02/05/13 MC- INTERPRETER SVC 112.50 233675 2/15/2013 000959 NORSTAR INDUSTRIES INC, 2,847.00 1123/2013 49043 PWST -PLOW BLADES 2,847.00 233676 2/15/2013 004064 NORTHWEST FIRE INVESTIGATORS, 750.00 2/11/2013 KIM REGISTER PD -FIRE INVESTIGATOR TRNG. R K 375.00 198 Key Bank Page 14 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 2/11/2013 MICKELSEN REGISTER PD -FIRE INVESTIGATOR TRNG. MIC 375.00 233677 2/15/2013 000708 NRPA -NAT'L REC &PARKASSOC, 113.00 2/11/2013 112511 PKM -2013 NRPAASSOCIATION DUES 113.00 233678 2/15/2013 011414 OFFICE DEPOT, 108.40 1/21/2013 641625585001 PD- BINDER CLIPS, CLIPBOARDS, P 9.09 1/24/2013 1546104954 FWCC- DVD'SAND FLASH DRIVE 50.35 1/21/2013 641625585001 PD- BINDER CLIPS, CLIPBOARDS, P 12.54 1/21/2013 641625652001 PD -PENS 36.42 233679 2/15/2013 007444 ORCA PACIFIC INC, 2,826.67 1/24/2013 1213 FWCC -POOL CHEMICAL SVC AG13 -00 587.73 1/18/2013 1110 FWCC -POOL CHEMICAL SVC AG13 -00 1,703.71 1/18/2013 1111 FWCC -POOL CHEMICAL SVC AG13 -00 535.23 233680 2/15/2013 000885 PARKER PAINT MANUFACTURING CO, 334.63 1/28/2013 022018325 PKM -PAINT SUPPLIES 147.77 1/28/2013 022018328 PKM -PAINT SUPPLIES 158.72 1/23/2013 022018285 CD -PAINT SUPPLIES 28.14 233681 2/15/2013 011624 PETTY CASH - DBC, 97.15 2/4/2013 DBC - 02104/13 DBC - 11/12 -12/12 VAHDATI 81.03 2/4/2013 DBC - 02/04/13 DBC -01/13 BRANDON MILLER 16.12 233682 2/15/2013 006241 PETTY CASH - POLICE DEPT, 436.43 2/11/2013 PD- 02/11/13 PD- COFFEE FOR VOLUNTEER- 79.02 2/11/2013 PD- 02/11/13 PD -DOG BAIT TREATS - ANIMAL SV 11.99 2/11/2013 PD- 02/11/13 'PD- REIMBURSE:LUNCHEON- 43.46 2111/2013 PD- 02/11/13 PD- MEETING EXPENSE- 14.67 2/11/2013 PD- 02/11/13 PD- INQUEST C MICKELSEN 18.00 2111/2013 PD- 02/11113 PD -ALTER UNIFORM SHOLL 10.95 2/11/2013 PD- 02/11/13 PD -BOOT ALLOW RADAMS 95.82 2/1112013 PD- 02/11/13 PD -COURT TESTIMONY DEMAREST 20.00 2/11/2013 PD- 02/11113 PD -FUEL PRESERVATIVE FOR- 9.84 2111/2013 PD- 02/11/13 PD -COURT B VOLLMER 20.00 2/11/2013 PD- 02/11/13 PD- HEADLIGHT BULB REPLACEMENT 54.74 2/11/2013 PD- 02111/13 PD- HEARING C NORMAN 57.94 233683 2/15/2013 007059 PHELPSTIRE CO, 132.09 1/17/2013 821767 PWFLT- NEWTIRE 132.09 233684 2/15/2013 000808 PLATT ELECTRIC SUPPLY, 29.12 1/14/2013 3107853 CHB- ELECTRICAL SUPPLIES 29.12 233685 211512013 011748 PNW COMMERCIAL FITNESS SALES, 842.06 1/31/2013 14628 FWCC -EQUIP REPAIR/MAINT 842.06 233686 2/15/2013 004680 PON, KEITH 191.49 1/31/2013 PON 2012 PD -BOOT ALLOW K PON 191.49 233687 2/15/2013 010647 PRECISION COLLISION, 1,943.62 1/8/2013 62341 RM- PS6252 PIT; RM -PS; RSK# 13- 964.91 1/18/2013 62342 RM- MCCOLLUM /ECOLOGY BLK -PW 254 978.71 233688 2/15/2013 010091 PRESNELL, DERRECK 269.90 1/30/2013 PRESNELL 2013 PKM -BOOT ALLOW D PRESNELL 269.90 233689 2/15/2013 001259 PROSECUTING ATTORNEYS OFFICE, 1,717.75 2/14/2013 JAN 2013 FI -01/13 REMIT CRIME VICTIM FE 1,717.75 233690 2115/2013 009363 PRO -TOW MAPLE VALLEY, 295.94 1/3112013 116332 PD- VEHICLE TOW CASE 13 -1426 295.94 233691 2115/2013 011942 PUBLIC FLEET MANAGERS ASSOC., 120.00 1/29/2013 682 PWFLT -2013 PFMA DUES 120.00 233692 2/15/2013 000051 PUGET SOUND ENERGY INC, 83,744.89 1/18/2013 PARKS 2012 01 CHB -01/13 33325 8TH AVE Z00453 15,079.63 1/18/2013 PARKS 2012 01 PKF -01/13 600 S 333RD EVID. BL 845.85 1/18/2013 PARKS 2012 01 PKF -01/13 SAC PARK RR FIELD LI 1,656.92 1/18/2013 PARKS 2012 01 PKF -01/13 1STAVE & CAMPUS DR. 38.78 1/18/2013 PARKS 2012 01 PKM -01/13 2410 S 312TH BEACH R 412.79 1/18/2013 PARKS 2012 01 PKM -01/13 2410 S 312TH STORAGE 13.53 1/18/2013 PARKS 2012 01 PKM -01/13 2410 S 312TH WOODSHO 198.99 1/18/2013 PARKS 2012 01 PKF -01/13 2645 S 312TH ANX -RR/ 1,650.47 1/18/2013 PARKS 2012 01 PKF -01/13 2645 S 312TH SEWER L 12.49 1/18/2013 PARKS 2012 01 PKF -01/13 2700 SW 340TH ALDERD 10.44 199 Key Bank Page 15 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/18/2013 PARKS 2012 01 PKF -01/13 28156 1/2 24TH HERIT 10.44 1/18/2013 PARKS 2012 01 PKM -01113 31207 28TH AVE SKATE 10.44 1/18/2013 PARKS 2012 01 PKF -01/13 32730 17TH AVE SWAL 10.44 1/18/2013 PARKS 2012 01 PKF -01/13 33914 19TH AVE SAG F 3,308.93 1/18/2013 PARKS 2012 01 PKF -01/13 34915 4TH AVE MARKX 12.92 1/18/2013 PARKS 2012 01 PKF -01/13 34915 4TH AVE S PALI 10.44 1/18/2013 PARKS 2012 01 PKF -01/13 600 S 333RD EVID BLD 596.35 1/18/2013 PARKS 2012 01 PKF -01/13 7TH AVE HISTORICAL S 8.43 1/18/2013 PARKS 2012 01 PKF -01/13 7TH AVE HISTORICAL S 31.62 1/18/2013 PARKS 2012 01 PKF -01/13 21STAVE LAKOTA RR B 300.52 1/18/2013 PARKS 2012 01 PKF -01/13 2410 S 312TH STLK ST 24.60 1118/2013 PARKS 2012 01 PKCP -01/13 S 324TH BLDG B- 821.50 1/29/2013 PWTR 2013 01 PWTR -01/13 CRNR S 316TH ST & 2 115.13 1/29/2013 PWTR 2013 01 PWTR -01/13 HOYT RD & 340TH- 137.41 1/29/2013 PWTR 2013 01 PWTR -01/13 PAC HWY S & S 330TH 210.61 1/29/2013 PWTR 2013 01 PWTR -01/13 S 288TH ST & PAC HW 788.70 1/29/2013 PWTR 2013 01 PWTR -01/13 S288TH & 18TH AVE S 169.34 1/29/2013 PWTR 2013 01 PWTR -01/13 S 296TH PL & MILITA 44.74 1/29/2013 PWTR 2013 01 PWTR -01/13 S 320TH & 23 AV S- 533.68 1/29/2013 PWTR 2013 01 PWTR -01/13 S 322ND & 23 AVE S- 338.77 1/29/2013 PWTR 2013 01 PWTR -01/13 S 336TH ST & PAC HW 1,078.27 1129/2013 PWTR 2013 01 PWTR -01/13 S 348TH ST. & 1STA 421.87 1/29/2013 PWTR 2013 01 PWTR -01/13 S 282ND & MILITARY 243.23 1/29/2013 PWTR 2013 01 PWTR -01/13 S 316TH & PAC HWY S 79.24 1/29/2013 PWTR 2013 01 PWTR -01/13 SW CRNR S 312TH & P 342.07 1/29/2013 PWTR 2013 01 PWTR -01/13 SW 308TH & 2ND AVE 10.44 1/29/2013 PWTR 2013 01 PWTR -01/13 SW 329TH WAY & HOYT 10.54 1/29/2013 PWTR 2013 01 PWTR -01/13 VARIOUS LOCATIONS- 33.03 1/29/2013 PWTR 2013 01 PWTR -01113 1TH WAY S & 334TH S 19.08 1/29/2013 PWTR 2013 01 PWTR -01/13 1ST WAY S & 336TH S 121.71 1129/2013 PWTR 2013 01 PWTR -01/13 1STAVE S & S 330TH 82.32 1/29/2013 PWTR 2013 01 PWTR -01/13 1000 SW CAMPUS DR- 253.09 1/29/2013 PWTR 2013 01 PWTR -01/13 115TH ST S & 316ST 10.54 1/29/2013 PWTR 2013 01 PWTR -01/13 1300 S 344TH ST- 35.13 1/29/2013 PWTR 2013 01 PWTR -01/13 1403 SW 312TH ST PE 10.54 1/2912013 PWTR 2013 01 PWTR -01/13 1405 S 312TH ST.- 211.18 1/29/2013 PWTR 2013 01 PWTR -01/13 1790 SW 345TH PLACE 271.21 1/29/2013 PWTR 2013 01 PWTR -01113 1414 S 324TH ST- 59.09 1/29/2013 PWTR 2013 01 PWTR -01/13 18TH AVE & S 312 ST 120.28 1/29/2013 PWTR 2013 01 PWTR -01/13 199 SW 311TH PLACE- 247.20 1/29/2013 PWTR 2013 01 PWTR -01/13 21STAVE SW & SW 33 215.14 1/29/2013 PWTR 2013 01 PWTR -01/13 21STAVE SW & SW 34 445.63 1/29/2013 PWTR 2013 01 PWTR -01/13 21STAVE S GRID RDA 125.05 1/29/2013 PWTR 2013 01 PWTR -01/13 21ST AVE SW & SW 32 159.30 1/29/2013 PWTR 2013 01 PWTR -01/13 21 STAVE SW & 356TH 134.99 1/29/2013 PWTR 2013 01 PWTR -01/13 2140 SW 356TH ST- 41.26 1/29/2013 PWTR 2013 01 PWTR -01/13 23RD AVE S & S 317T 347.81 1/29/2013 PWTR 2013 01 PWTR -01/13 23RD AVE S & 320TH 309.15 1/29/2013 PWTR 2013 01 PWTR -01/13 2510 S 336TH ST- 50.48 1/29/2013 PWTR 2013 01 PWTR -01/13 2510 SW 336TH STREE 10.54 1/29/2013 PWTR 2013 01 PWTR -01/13 2613 S 275TH PLACE 40.18 1/29/2013 PWTR 2013 01 PWTR -01/13 28516 24TH AVE S- 30.88 1/29/2013 PWTR 2013 01 PWTR -01/13 29600 PAC HWY S SIG 700.21 1/29/2013 PWTR 2013 01 PWTR -01/13 29829 23RD AVE S- 39.17 1/29/2013 PWTR 2013 01 PWTR -01/13 2999 SW 314TH ST- 122.37 1/29/2013 PWTR 2013 01 PWTR -01/13 31020 14TH AVE S- 51.21 1/29/2013 PWTR 2013 01 PWTR -01/13 3113 27TH AVE SW- 151.69 1/29/2013 PWTR 2013 01 PWTR -01/13 31200 STATE RT 99 S 615.36 1/29/2013 PWTR 2013 01 PWTR -01/13 31455 28TH AVE S- 177.13 1/29/2013 PWTR 2013 01 PWTR -01/13 31600 STATE RT 99 S 149.32 1/29/2013 PWTR 2013 01 PWTR -01/13 31847 PAC HWY S- 413.53 1/29/2013 PWTR 2013 01 PWTR -01/13 31910 GATEWAY CNTR 69.14 1/29/2013 PWTR 2013 01 PWTR -01/13 32000 PAC HWY S- 486.83 1/29/2013 PWTR 2013 01 PWTR -01113 32400 STATE RT 99 N 158.56 200 Key Bank Page 16 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/29/2013 PWTR 2013 01 PWTR -01/13 32400 STATE RT 99 S 551.39 1/29/2013 PWTR 2013 01 PWTR -01/13 32400 STATE RT 99 S 186.50 1/29/2013 PWTR 2013 01 PWTR -01/13 32562 SW HOYT RD FL 10.64 1/29/2013 PWTR 2013 01 PWTR -01/13 32731 HOYT RD FLASH 10.44 1/29/2013 PWTR 2013 01 PWTR -01113 32932 7TH CT SW- 27.81 1/29/2013 PWTR 2013 01 PWTR -01/13 33099 HOYT RD SW- 385.90 1/29/2013 PWTR 2013 01 PWTR -01/13 3318 SW 346TH PLACE 45.00 1/29/2013 PWTR 2013 01 PWTR -01/13 33220 ST WAY S - 78.69 1/29/2013 PWTR 2013 01 PWTR -01/13 33325 8TH AVE- 152.50 1/29/2013 PWTR 2013 01 PWTR -01/13 33401 38TH AVE S- 287.44 1/29/2013 PWTR 2013 01 PWTR -01/13 33405 6TH AVE S- 62.58 1/29/2013 PWTR 2013 01 PWTR -01/13 33507 9TH AVE- 144.00 1/29/2013 PWTR 2013 01 PWTR -01/13 33645 20TH PLACE- 427.17 1/29/2013 PWTR 2013 01 PWTR -01/13 33800 WEYHR WAY S- 431.50 1/29/2013 PWTR 2013 01 PWTR -01/13 34010 20TH AVE- 188.37 1/29/2013 PWTR 2013 01 PWTR -01/13 34018 PAC HWY S- 94.63 1129/2013 PWTR 2013 01 PWTR -01/13 3420 SW 343RD ST- 34.49 1/29/2013 PWTR 2013 01 PWTR- 01/13 34800 21STAVE SW- 137.71 1/29/2013 PWTR 2013 01 PWTR -01/13 34836 WEYHR WAY S- 94.82 1/29/2013 PWTR 2013 01 PWTR -01/13 34801 16TH AVE S- 148.20 1/29/2013 PWTR 2013 01 PWTR -01/13 35007 ENCHANTED PKW 208.16 1/29/2013 PWTR 2013 01 PWTR -01/13 35106 21STAVE SW- 73.28 1/29/2013 PWTR 2013 01 PWTR -01/13 35202 ENCHANT PKWY- 406.68 1/29/2013 PWTR 2013 01 PWTR -01/13 35505 PAC HWY S- 434.66 1/29/2013 PWTR 2013 01 PWTR -01/13 35654 9TH AVE SW- 29.22 1/29/2013 PWTR 2013 01 PWTR -01/13 35896 PAC HWY S- 227.85 1/29/2013 PWTR 2013 01 PWTR -01/13 35909 1STAVE SW FL 10.54 1/29/2013 PWTR 2013 01 PWTR -01/13 36111 16TH AVE S- 174.68 1/29/2013 PWTR 2013 01 PWTR -01/13 36201 MILTON RD- 287.91 1/29/2013 PWTR 2013 01 PWTR -01/13 36600 PAC HWY S- 10.44 1/29/2013 PWTR 2013 01 PWTR -01/13 4918 338TH ST- 69.97 1/29/2013 PWTR 2013 01 PWTR -01/13 515 S 312TH STREET 30.25 1/29/2013 PWTR 2013 01 PWTR -01/13 727 S 312TH ST- 307.38 1/29/2013 PWTR 2013 01 PWTR -01/13 8TH AVE S & DASH PT 76.76 1/29/2013 PWTR 2013 01 PWTR -01/13 824 SW 361 T ST- 303.62 1/29/2013 PWTR 2013 01 PWTR -01/13 S 322N ST & 23 AVE 131.38 1/29/2013 PWTR 2013 01 PWTR -01/13 HWY 509 & 21STAVE 31.80 1/29/2013 PWTR 2013 01 PWTR -01113 NE CRNR S 312TH & 2 281.82 1129/2013 PWTR 2013 01 PWTR -01/13 S 304TH & MILITARY 101.79 1/29/2013 PWTR 2013 01 PWTR -01/13 S 312TH & 23 AVE S- 286.21 1/29/2013 PWTR 2013 01 PWTR -01/13 S 314TH & 20TH AVE 278.33 1/29/2013 PWTR 2013 01 PWTR -01/13 S 320 SET & 32RD AV 467.33 1/29/2013 PWTR 2013 01 PWTR -01/13 S 320TH & PAC HWY S 978.73 1/29/2013 PWTR 2013 01 PWTR -01/13 S 320TH & WEYHR WAY 417.94 1/29/2013 PWTR 2013 01 PWTR -01/13 S 336TH ST & WEYHR 301.22 1/29/2013 PWTR 2013.01 PWTR -01/13 S 348TH ST & PAC HW 313.26 1/29/2013 PWTR 2013 01 PWTR -01/13 S 316TH & 20TH AVE 97.68 1/29/2013 PWTR 2013 01 PWTR -01/13 SR 161 & 356TH NE C 408.71 1/29/2013 PWTR 2013 01 PWTR -01/13 STAR LK RD & MILITA 56.20 1/29/2013 PWTR 2013 01 PWTR -01/13 SW CAMPUS DR & 6TH 94.62 1/29/2013 PWTR 2013 01 PWTR -01/13 SW 308TH ST & 4 AVE 10.44 1/29/2013 PWTR 2013 01 PWTR -01/13 SW 312TH ST & DASH 142.37 1/29/2013 PWTR 2013 01 PWTR -01/13 SW 324TH & 11TH PL 307.52 1/2912013 PWTR 2013 01 PWTR -01/13 SW 340TH & HOYT RD 250.57 112912013 PWTR 2013 01 PWTR -01/13 SW 340TH ST & 35TH 83.32 1/29/2013 PWTR 2013 01 PWTR -01/13 21 ST AVE SW & DASH 92.57 1/29/2013 PWTR 2013 01 PWTR -01/13 S 333ST & 1ST WAY- 88.12 1/29/2013 PWTR 2013 01 PWTR -01/13 S 348TH HOV LANE- 346.61 1/29/2013 PWTR 2013 01 PWTR -01113 30390 PAC HWY S- 651.94 1/29/2013 PWTR 2013 01 PWTR -01/13 1453 S 308TH STREET 495.05 1/18/2013 PARKS 2012 01 PKF -01/13 31104 28TH AVE S HAU 42.02 1/18/2013 PARKS 2012 01 PKF -01/13 31104 28TH AVE S HAU 103.09 1/18/2013 PARKS 2012 01 PKM -01/13 31132 28TH AVE STLK 790.49 1/18/2013 PARKS 2012 01 PKM -01/13 31132 28TH AVE S STL 707.82 201 Key Bank Page 17 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1118/2013 PARKS 2012 01 DBC /KFT -01/13 3200 SW DASH PT 563.08 1/18/2013 PARKS 2012 01 DBC /KFT -01/13 3200 SW DASH PT 1,174.83 2/6/2013 004- 919 -1000 SWM- 12/12 2101 324TH STORAGE E 67.28 1/18/2013 PARKS 2012 01 FWCC -01/13 876 S 333RD Z002806 18,530.25 1/18/2013 PARKS 2012 01 FWCC -01/13 876 S 333RD 0008456 9,107.17 1/18/2013 PARKS 2012 01 FWCC -01/13 876 S 333RD ST LIG 153.78 1/18/2013 PARKS 2012 01 DBC /KFT -01/13 3200 SW DASH PT 1,143.21 1/18/2013 PARKS 2012 01 DBC /KFT -01/13 3200 SW DASH PT 2,385.27 233693 2115/2013 000139 PUGET SOUND FINANCE OFFICERS, 100.00 2/11/2013 2013 DUES FI -2013 PSFOA DUES 100.00 233694 2/15/2013 000602 PUGET SOUND INSTRUMENT CO INC, 225.06 1/28/2013 453710 PWFLT REPAIR RADIO 225.06 233695 2/15/2013 009881 PVP COMMUNICATIONS, INC, 759.34 1123/2013 17421 PD -NEW HELMET 759.34 233696 2/15/2013 008649 QUALITY WATER SERVICES, 92.91 1/31/2013 77872 DBC- BOTTLE WATER SVC 27.32 1/31/2013 77917 FWCC- BOTTLE WALTER SVC 65.59 233697 2/15/2013 010187 RASOR, EVA EDLA 562.50 2/7/2013 JANUARY 2013 FWCC -01/13 EXERCISE TRAINING S 562.50 233698 2115/2013 012600 REPROGRAPHICS NORTHWEST LLC, 581.61 2/4/2013 03- 510794 PWST -RFB 13 -102 BOOKS 581.61 233699 2/15/2013 012829 RESTAURANT DEPOT #658, 3,826.43 1/2212013 1306 DBC- KITCHEN ICE MACHINE 2,759.41 1/23/2013 1310 DBC -ICE BIN FOR DBC ICE MACHIN 1,067.02 233700 2/15/2013 001968 RICOH USA, INC, 110.45 1/3/2013 5024720860 FI -01/13 COPIERS /FAX MACHINES 56.33 1/312013 5024720860 FI -01/13 COPIERS /FAX MACHINES 48.60 1/3/2013 5024720860 FI -01/13 COPIERS /FAX MACHINES 5.52 233701 2/15/2013 004805 ROBINSON, TOM 191.42 1/28/2013 ROBINSON 2013 PD- CLOTHING ALLOW. T ROBINSON 191.42 233703 2/15/2013 005508 SAFAROVA- DOWNEY,ALMIRA 100.00 1/29/2013 01/29/13 MC- INTERPRETER SVC 100.00 233704 2/15/2013 011097 SAFE CITY FEDERAL WAY, 37,500.00 1/17/2013 2013001 PD -SAFE CITY SUPPORTAG08 -122- 37,500.00 233705 2/15/2013 003726 SAFEWAY STORE #1555, 120.46 1/24/2013 2246170 PRCS - COOKING CLASS SUPPLIES 63.88 1/30/2013 2246177 PRCS- COOKING CLASS SUPPLIES 56.58 233707 2/15/2013 005417 SCARFF FORD, 34.36 1/30/2013 C18666 PD -OLF 34.36 233708 2/15/2013 014734 SCHANZ, BRIAN 142.76 2/11/2013 SCHANZ 2013 SWM- BOOTALLOW. B SCHANZ 142.76 233709 2/15/2013 013353 SERVERSUPPLYCOM INC, 747.60 1/17/2013 2060521 IT- SERVER BACKUP TAPES- 297.60 1/17/2013 2060521 IT- SERVER BACKUP TAPES- 450.00 233710 2/15/2013 005771 SETINA MANUFACTURING COMPANY, 507.69 1/22/2013 59561 RM- PS6252 PIT;RM -PS; RSK#13 -03 507.69 233711 2/15/2013 010962 SHARP BUSINESS SYSTEMS, 19.18 1/24/2013 C767061 -701 IT- COPIER RPR, MNT, SUP 19.18 233712 2/15/2013 001480 SHERWIN- WILLIAMS CO, 7.33 1/16/2013 9720 -2 CHB -PAINT SUPPLIES 7.33 233713 2/15/2013 005761 SIR SPEEDY PRINTING #0905, 636.20 1/15/2013 92252 CD- CORRECTION NOTICE FORMS 636.20 233714 2/15/2013 001014 SKCSRA - SOCCER REFEREES ASSOC, 1,581.25 12/3/2012 10372 PRCS- SOCCER REFEREE SVC AG10 -0 1,012.00 12/3/2012 10374 PRCS- SOCCER REFEREE SVCAG10 -0 569.25 233715 2/15/2013 004963 SOUND PUBLISHING INC, 152.86 12/14/2012 715687 PWST - INTERSECTION CONDEMNATION 152.86 233716 2/15/2013 004963 SOUND PUBLISHING INC, 121.13 7/13/2012 650537 CDHS -CDBG FUND GRANT LEGAL AD 121.13 233717 2/15/2013 004963 SOUND PUBLISHING INC, 103.82 1/11/2013 727400 CD -20TH AVE DNS LEGAL NOTICE 103.82 233718 2/15/2013 001885 SPARKS CAR CARE, 9,417.22 202 Key Bank Page 18 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/28/2013 31893 PD -OLF, BATTERY 318.89 1/2812013 31896 PD -OLF 39.04 1/29/2013 31912 PD- REPLACE TIRE 16.43 1/24/2013 31862 PD- REPAIR TRANSMISSION 447.36 1/24/2013 31872 PD -TRANS FILTER KIT 134.85 1/2412013 31876 PD -OLF, BRAKE ROTOR & PADS 333.03 1/25/2013 31873 PD -WIPER MOTOR, OLF 400.51 1/25/2013 31887 PD -TRANS FILTER KIT 159.75 1/25/2013 31888 PD -OLF, BRAKES, AIR BAG LIGHT 864.57 1/31/2013 31921 PD- INSTALL NEW HEADLAMPS 39.42 1/31/2013 31922 PD -OLF, TRANS FILTER KIT 200.75 1/30/2013 31894 PD -OLF, BRAKES, MOTOR MOUNTS 1,232.00 1/30/2013 31899 PD -TRANS FILTER KIT, OLF, SPAR 816.64 1/30/2013 31914 PD -OLF 123.41 2/1/2013 31929 PD- OXYGEN SENSOR 407.27 2/1/2013 31932 PD -LIGHT BULB 20.70 1/25/2013 31812 PD- INSTALL REBUILT TRANSMISSIO 3,184.26 1/25/2013 31883 PD -OLF, WHEEL HUB 604.99 1/29/2013 31905 PD -OLF. WIPER BLADES 73.35 233719 2/15/2013 008872 SPECTRA ANALYTICAL INC.,DBASPECTRAL) 20.00 1/25/2013 78274 SWM -FECAL COLIFORM WATER TEST 20.00 233720 2/15/2013 002548 SPRAGUE PEST CONTROL, 93.08 1124/2013 . 1993529 DBC- FACILITIES PEST CONTROL SV 93.08 233721 2/15/2013 009566 STAPLES BUSINESS ADVANTAGE, 4,629.82 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 21.37 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 28.64 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 41.93 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 616.70 1/31/2013 8024454393 JAN 2013 PAPER SUPPLY 109.61 1/31/2013 8024454393 JAN 2013 PAPER SUPPLY 77.09 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 30.69 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 27.29 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 31.85 1131/2013 8024454392 JAN 2012 OFFICE SUPPLIES 31.85 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 77.09 1131/2013 8024454392 JAN 2012 OFFICE SUPPLIES 65.71 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 6.34 1131/2013 8024454393 JAN 2013 PAPER SUPPLY 866.91 1/3112013 8024454392 JAN 2012 OFFICE SUPPLIES 223.23 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 365.84 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 79.04 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 79.03 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 105.37 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 120.48 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 141.15 1131/2013 8024454392 JAN 2012 OFFICE SUPPLIES 52.36 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 111.46 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 10.48 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 10.69 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 10.69 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 30.65 1131/2013 8024454392 JAN 2012 OFFICE SUPPLIES 26.34 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 463.85 1131/2013 8024454392 JAN 2012 OFFICE SUPPLIES 144.30 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 136.22 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 10.69 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 28.12 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 92.98 1/31/2013 8024454392 JAN 2012 OFFICE SUPPLIES 353.78 233722 2/15/2013 014607 STATE PLUMBING, 239.81 1/19/2013 JANUARY 19, 2013 CDHS- HOUSING REPAIR PROG. AG12 239.81 233723 2/15/2013 014687 STENDER WHALEY, PLLC, 37,420.00 1/30/2013 476 MO -02/13 PUBLIC DEFENDER SVC A 37,420.00 203 Key Bank Page 19 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 233724 2/15/2013 013412 STYRO RECYCLE LLC, 150.00 1/2312013 1698 SWR -01/13 STYROFOAM RECYCLING 150.00 233725 2/15/2013 009523 SYSTEMS FOR PUBLIC SAFETY, 2,840.18 1/30/2013 20823 PD- REPAIR RADIO 45.95 1/30/2013 20872 PD- REPAIR POWER STEERING WHEEL 637.75 1/30/2013 20877 PD- REPAIR RADIO 45.95 1/24/2013 20774 PD- REPAIR POWER SEAT 227.80 1/24/2013 20792 PD- REPAIR SIREN /HORN 1,744.88 1/24/2013 20824 PD- REPAIR RADIO PLATE TABS 45.95 1/24/2013 20845 PD- INSTALL POWER DOCK 91.90 233726 2/15/2013 000588 TACOMA PUBLIC UTILITIES, 481.36 1/25/2013 100048250 DBC -01/13 DASH PT. RD~ 322.51 1/25/2013 100048250 DBC -01/13 DASH PT. RD- 158.85 233727 2/15/2013 006255 TEKS SERVICES, INC, 87.91 1/29/2013 15240 PWTR -BRE ENVELOPES 87.91 233728 2115/2013 003071 TETRA TECH, INC, 32,601.40 1/2512013 50643615 PWST -SW 312TH ENGINEERING CONS 6,595.92 1/25/2013 50643624 PWST -SAFE SCHL ROUTES AG11 -13 26,005.48 233729 2/15/2013 006033 THE FAB SHOP LLC, 1,690.76 1/27/2013 18553 PWFLT - REPAIR WIRING/LIGHTING 1,690.76 233730 2115/2013 012445 THE HUMANE SOCIETY FOR, 70.00 2/112013 IVCOOOI018 PD -12/12 ANIMAL SHELTER SVC AG 70.00 233731 2/15/2013 009280 THUNDERING OAK ENTERPRISES INC, 1,267.32 1/7/2013 6242 PKM -TREE SERVICEAG11 -003 1,267.32 233732 2/15/2013 001424 THYSSENKRUPP ELEVATOR INC, 578.19 1/30/2013 6000022775 FWCC- ELEVATOR MAINT SVCS 578.19 233733 2/15/2013 014689 TIM, SARITH T 100.00 1/912013 01/09/13 MC- INTERPRETER SVC 100.00 233734 2/15/2013 002426 UNITED GROCERS CASH & CARRY, 642.20 2/6/2013 158110 PRCS- DRINKING CUPS 54.20 1/11/2013 150477 DBC- CATERING SUPPLIES 137.79 1/21/2013 153221 DBC - CATERING SUPPLIES 336.30 1/27/2013 155100 DBC - CATERING SUPPLIES 113.91 233735 2/15/2013 003837 UNITED PARCEL SERVICE, 51.25 2/2/2013 000OF6588VO53 PD -UPS DELIVERY SVC 1.35 1/26/2013 000OF6588VO43 PD -UPS DELIVERY SVC 34.51 1/19/2013 000OF6588VO33 PD -UPS DELIVERY SVC 15.39 233736 2/15/2013 005019 UNITED RENTALS (NORTH AMERICA), 128.12 1/22/2013 108306915 -001 SWM -FLOW THRU PLUG RENTAL 128.12 233737 2/15/2013 005715 USA MOBILITY WIRELESS, 11.79 2/212013 M163838B IT -02/13 PAGER LEASE 6.13 2/2/2013 W6163838B IT -02/13 PAGER LEASE 5.66 233738 2/15/2013 003563 VALLEY COMMUNICATIONS CENTER, 298.15 1/24/2013 0013718 PD -NOV -DEC 2012 LANGUAGE LINE 298.15 233739 2/15/2013 001124 VERIZON WIRELESS, 6,626.06 1/13/2013 1155117150 IT -01/13 CELLULAR SVC 6,626.06 233740 2/15/2013 007607 WA CITIES INSURANCE AUTHORITY, 60,905.01 2/1/2013 FEBRUARY 1, 2013 RM- GARNER REIM DED; 1 -31 -13 543.40 2/1/2013 FEBRUARY 1, 2013 RM- WILLAMSON REIM DED; 1 -8-13 290.95 2/1/2013 FEBRUARY 1, 2013 RM- MICCICHE REIMB DED; 1 -28 -13 1,362.30 2/112013 FEBRUARY 1, 2013 RM- KURDELCHUK REIMB DED; 1 -30- 1,107.50 2/1/2013 FEBRUARY 1, 2013 RM- SAMPLE REIMB DED; 1 -23 -13 57,600.86 233741 2/15/2013 003528 WA STATE CRIMINAL JUSTICE, 50.00 2/6/2013 2013 -1838 PD- INSTRUCTOR DEVELOPMENT TRNG 50.00 233742 2/15/2013 004258 WA STATE DEPT OF LICENSING, 2,157.00 2/9/2013 FEBRUARY 15, 2012 B PD -REMIT CPL FEES 2,157.00 233743 2/15/2013 004258 WA STATE DEPT OF LICENSING, 1,290.00 2/6/2013 FEBRUARY 15, 2012 A PD -REMIT CPL FEES 1,290.00 233744 2/15/2013 003347 WA STATE DEPT OF TRANSPORTATIO, 1,086.00 1/15/2013 RE- 313- ATB30115049 PWST /SWM- ENGINEERING REVIEW SV 325.80 1/15/2013 RE- 313- ATB30115049 PWST /SWM- ENGINEERING REVIEW SV 760.20 233745 2/15/2013 000253 WA STATE DEPT OF TRANSPORTATN, 307.00 204 Key Bank Page 20 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/15/2013 RE 41 JA7774 L006 PWST -312TH @ DASH PT. INTERSEC 307.00 233746 2/15/2013 006876 WA STATE POLICE CANINE ASSOC, 35.00 2/12/2013 ORTA DUES PD -2013 WSPCA DUES ORTA 35.00 233747 2/15/2013 000514 WASTATE -STATE REVENUES, 109,867.24 2/14/2013 JAN 2013 FI -01/13 SBCC SURCHARGE FEES 184.50 2/14/2013 JAN 2013 FI- 01/13 ACCESSCOMMACCT 143.29 2/14/2013 JAN 2013 FI -01/13 MULTITRANSACCT 143.39 2/14/2013 JAN 2013 F1 -01113 AUTO THEFT PREY 8,047.47 2/14/2013 JAN 2013 FI -01/13 BRAIN TRAUMA INJ 1,448.70 2/14/2013 JAN 2013 FI -01/13 HIWAY SAFETY 155.32 2/14/2013 JAN 2013 FI -01/13 DEATH INVESTIGATIONS 97.88 2/14/2013 JAN 2013 FI -01/13 WSP HIWAY 555.23 2/14/2013 JAN 2013 FI -01/13 STATE PORTION REMIT F 49,657.79 2/11412013 JAN 2013 FI -01/13 PSEA COURT FEES #2 25,174.49 2/14/2013 JAN 2013 FI -01/13 PSEA COURT FEES #3 496.22 2/14/2013 JAN 2013 FI -01/13 PSEA JIS FEES 18,377.30 2/14/2013 JAN 2013 FI -01/13 TRAUMA VICTIMS FEES 4,166.36 2/14/2013 JAN 2013 FI -01113 SCHOOL ZONE SAFETY 1,219.30 233748 2/15/2013 007106 WA WILDLIFE & RECREATION, 650.00 1/10/2013 01 -10 -13 PARKS -WA WILDLIFE & REC COALIT 650.00 233749 2/1512013 006007 WALKER ACE HARDWARE, 69.54 1/22/2013 006602 PKM- PLUMBING SUPPLIES 12.44 1/23/2013 006604 DBC- ICEMAKER REPAIR SUPPLIES 20.77 2/6/2013 006622 DBC -DOOR HOLD, ADAPTER SOCKET 25.69 1/29/2013 006609 DBC -CONN FLEX SCREWS, MARKER 10.64 233750 2/15/2013 000732 WASPC- WAASSOC SHERIFFS &, 425.00 1131/2013 2013 -00394 PD -2013 WASPC DUES B WILSON 425.00 233751 2115/2013 012658 WATCH SYSTEMS LLC, 368.58 1/9/2013 18363 PD -RSO NOTIFICATION SVC 171.97 1/18/2013 18433 PD -RSO NOTIFICATION SVC 196.61 233752 2/15/2013 000541 WESTERN EQUIPMENT DISTRIBUTORS, 7,693.30 1/4/2013 715160 PWFLT -OLF, BUSHING LATCH, BELT 979.05 1/22/2013 715113 PWFLT- OLF,REPAIR FUEL TANK 5,259.48 1/22/2013 715637 PWFLT - BLADES, CANOPY BRACKETS 631.43 1/22/2013 715640 PWFLT - WINTER SERVICE, BLADES 823.34 233753 2/15/2013 005679 WEX BANK, 84.88 1/31/2013 31908016 PD -01/13 CHIEF'S VEHICLE FUEL 84.88 233754 2/15/2013 010057 WHISTLE WORKWEAR, 599.53 1/21/2013 9615 SWM -WORK COVERALLS SCHANZ 68.91 1/19/2013 9617 SWM -WORK BOOTS, JACKET PANTS S 422.32 1/26/2013 9604 PKM -WORK COVERALLS RICHEN 108.30 233755 2/15/2013 011523 WHOLESALE SPORTS, 87.58 1/7/2013 150 -00120 SWM- COVERALLS & COAT SCHANZ 87.58 233756 2/15/2013 014622 WORKSITE WELLNESS, LLC, 1,148.09 1/1/2013 2886 HR -01/13 WELLNESS PROG. SVC AG 1,142.09 1/31/2013 2872 HR- WELLNESS PROG. SVC AGI2 -128 6.00 233757 2115/2013 005697 WORK- SPORTS & OUTDOORS, 356.66 1/8/2013 1- 1309977 PD -WORK PANTS LYBECK 238.42 1/9/2013 1- 1310127 PWST -WORK BOOTS LYBECK -73.29 1/9/2013 1- 1310128 PWST -WORK BOOTS LYBECK 83.07 1/21/2013 1- 1312494 SWM -WORK PANTS GIGER 108.46 233758 2/15/2013 000694 ZEE MEDICAL SERVICE COMPANY, 30.75 1/7/2013 68225389 CHB -FIRST AID SUPPLIES 30.75 233759 2/15/2013 004525 ZERO WASTE WASHINGTON, 75.00 2/12/2013 2013 DUES SWR -2013 WCRC ANNUAL DUES 75.00 1133793 2/4/2013 009467 US BANK, 15,552.40 1/25/2013 JANUARY 2013 PD -2013 FBINAA DUES- 240.00 1/25/2013 JANUARY 2013 PD -EXCEL FOR PD TRNG L TIROUX 265.36 1/25/2013 JANUARY 2013 PD -EXCEL FOR PD TRNG L TIROUX 350.00 1/25/2013 JANUARY 2013 PD -NET GUN C01 CARTRIDGES 46.68 1/25/2013 JANUARY 2013 PD -CRASH RECONSTRUCTION TRNG - 695.00 1/25/2013 JANUARY 2013 PD -CRASH RECONSTRUCTION TRNG - 695.00 1/25/2013 JANUARY 2013 PD -SEX TRAFFICKING AWARE CONF. 45.00 all6i Key Bank Page 21 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1134759 2/4/2013 009507 US BANK, 1/25/2013 JANUARY 2013 PD- DIGITAL RECORDERS, READERS 482.24 1/25/2013 JANUARY 2013 PD- EXTERNAL HARD DRIVES 218.98 1/25/2013 JANUARY 2013 PD- BATTERY JUMP KITS 188.19 1/25/2013 JANUARY 2013 PD- VEHICLE LOCK REPAIR 784.24 1/25/2013 JANUARY 2013 PD- SEXUAL DEVIANT TRNG R KIM 295.00 1/25/2013 JANUARY 2013 PD- SECUAL DEVIANT TRNG MORIKAW 295.00 1/25/2013 JANUARY 2013 PD- INTERROGATION TECHNIQUES TR 550.00 1/25/2013 JANUARY 2013 PD- COMMUNICATIONS TRNG ROCKHUR 199.00 1/25/2013 JANUARY 2013 PD- MAGNETIC LABEL HOLDERS 32.13 1125/2013 JANUARY 2013 PD- FLASHLIGHT REPAIR SUPPLIES 752.75 1/25/2013 JANUARY 2013 PD- TRAFFIC CONES 151.00 1/25/2013 JANUARY 2013 PD- FLASHLIGHT REPAIR SUPPLIES 437.00 1/25/2013 JANUARY 2013 PD- LIFELINE TRNG A LUBRANT 199.00 1/25/2013 JANUARY 2013 PD- PUBLIC SECTOR SVC TRNG SWAN 99.00 1/25/2013 JANUARY 2013 PD -GLOCK PARTS FOR SWAT WEAPON 4,374.54 1/25/2013 JANUARY 2013 PD- MASTER BREACHER TRNG J OTTO 702.00 1125/2013 JANUARY 2013 PD- MASTER BREACHER TRNG J OTTO 479.10 1/25/2013 JANUARY 2013 PD- REPORT WRITING TRNG LUBRANT 99.00 112512013 JANUARY 2013 PD -2013 NRA DUES K SUMPTER 30.00 1125/2013 JANUARY 2013 PD- SECTOR PRINTER PAPER 416.61 1/25/2013 JANUARY 2013 PD- MASTER BREACHER TRNG J OTTO 1,700.00 1/25/2013 JANUARY 2013 PD- SECTOR PRINTER PAPER 55.54 1/25/2013 JANUARY 2013 PD- VEHICLE MAINT. SUPPLIES 83.11 1/25/2013 JANUARY 2013 PD -K9 TRNG EQUIP 124.95 1/25/2013 JANUARY 2013 PD- VEHICLE MAINT. SUPPLIES 65.41 1/25/2013 JANUARY 2013 PD- VEHICLE MAINT. SUPPLIES 105.40 1/25/2013 JANUARY 2013 PD- MOTION SENSOR 175.19 1/25/2013 JANUARY 2013 PD- BOOTALLOW. WEDEL 120.98 1/25/2013 JANUARY 2013 PRCS- HEALTH FAIR ENTERTAINMENT 186.15 1/25/2013 JANUARY 2013 FWCC -GROUP POWER LICENSE 685.00 1125/2013 JANUARY 2013 FWCC- BIGGEST MOVER CARDS 265.00 1/25/2013 JANUARY 2013 FWCC - EXERCISE EQUIPMENT 411.40 1/25/2013 JANUARY 2013 FWCC -E -BLAST 1,184.10 1/25/2013 JANUARY 2013 FWCC -RED CROSS TRNG 216.60 1/25/2013 JANUARY 2013 FWCC -INK PADS 107.31 1/25/2013 JANUARY 2013 FWCC- EXERCISE EQUIP REPAIRS 98.54 1/25/2013 JANUARY 2013 PRCS FACE PAINT FOR HEALTH FAI 32.83 1/25/2013 JANUARY 2013 FI -2013 WFOA DUES 150.00 1/25/2013 JANUARY 2013 LAW -2013 WSBA DUES- 1,394.40 1/25/2013 JANUARY 2013 CD- INSPECTOR CAMERAS 328.48 1/25/2013 JANUARY 2013 MC -JAN 2013 LANGUAGE LINE USAG 31.60 1/25/2013 JANUARY 2013 SWM- SALMON TANK SUPPLIES 780.56 1/25/2013 JANUARY 2013 PRCS - SEATTLE WINTERFEST 67.50 1/25/2013 JANUARY 2013 PRCS -LEMAY CAR MUSEUM 5.00 1/25/2013 JANUARY 2013 SWR- RECYCLING CONTAINERS 703.84 1/25/2013 JANUARY 2013 PRCS- DINNER &A MOVIE, CAPITAL 46.00 1/25/2013 JANUARY 2013 PRCS- DINNER &A MOVIE 32.00 1/25/2013 JANUARY 2013 PRCS - BRUNCH & A MOVIE 18.00 1/25/2013 JANUARY 2013 PRCS -SUMNR CAMPING SITES 314.89 1/25/2013 JANUARY 2013 PRCS -FDUB BINGO PRIZES 29.33 1/25/2013 JANUARY 2013 PRCS -LEMAY CAR MUSEUM, - 162.00 1/25/2013 JANUARY 2013 PRCS -SUMNR CAMPING SITES 1,036.71 1/25/2013 JANUARY 2013 PRCS- TACOMA RAINIERS TICKETS 176.00 1/25/2013 JANUARY 2013 PRCS -CHAIR REPAIRS 21.43 1/25/2013 JANUARY 2013 PRCS -END OF YEAR MYSTERY TRIP 12.74 1/25/2013 JANUARY 2013 CD- SAFETY HOOD 134.15 1/25/2013 JANUARY 2013 PRCS- DAUGHTER'S NIGHT OUT SUPP 61.13 1/25/2013 JANUARY 2013 PRCS- STORAGE UNIT RENTAL 995.00 1/25/2013 JANUARY 2013 PRCS- PATTISON'S SKATE DAY CAMP 180.00 1/25/2013 JANUARY 2013 PRCS - HOLIDAY CAMP THEATER TICK 468.75 1/25/2013 JANUARY 2013 PRCS -DAY CAMP SUPPLIES 1,268.33 1/25/2013 JANUARY 2013 PRCS -DAY CAMP TAC. RAINIERS 100.00 1/25/2013 JANUARY 2013 PRCS- TRAMPOLINE NATION ADMISSI 60.25 206 13,073.49 Key Bank Page 22 of 22 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1139491 21412013 011218 US BANK, Total Checks Issued 334 1/25/2013 JANUARY 2013 PRCS -SUB ZERO - DAY CAMP TRIP 100.00 1/25/2013 JANUARY 2013 PRCS- DISCOVERY KIDS SUPPLIES 13.67 1/25/2013 JANUARY 2013 LAW -2013 WSBA DUES— 1,045.80 1/25/2013 JANUARY 2013 PRCS -PT TOWNSEND TRIP 5.00 1/25/2013 JANUARY 2013 PRS- FUTURE OF FLIGHT ADMISSION 144.00 1/25/2013 JANUARY 2013 PKM- PORTABLE HARD DRIVE 120.44 1/25/2013 JANUARY 2013 SWM- KITCHEN SUPPLIES 161.43 1/25/2013 JANUARY 2013 SWM- KITCHEN SUPPLIES 16.46 1/25/2013 JANUARY 2013 SWM- KITCHEN SUPPLIES 25.16 1/25/2013 JANUARY 2013 DBC- CATERING SUPPLIES 66.25 1/25/2013 JANUARY 2013 DBC - CATERING SUPPLIES 128.69 1/25/2013 JANUARY 2013 CHB -PLANS REVISION 1,149.75 1/2512013 JANUARY 2013 SWM- SHOVELS, SPADES, TARPS, WE 605.31 1/25/2013 JANUARY 2013 CC- COUNCIL CANDIDATE INTERVIEW 78.84 1/25/2013 JANUARY 2013 CC- COUNCIL INTERVIEWS 157.29 1/25/2013 JANUARY 2013 PWST -RUST PAINT 164.80 1/25/2013 JANUARY 2013 PWST -DRY ERASE BOARDS, PENS 37.72 1/25/2013 JANUARY 2013 SWR- RECYCLE CONTAINERS 2,291.71 1/25/2013 JANUARY 2013 SWR- RECYCLE SVC 39.72 1/25/2013 JANUARY 2013 IT -TIVO SVC 25.08 1/25/2013 JANUARY 2013 CDED -TRADE DEVELOP. CONF DOHER 30.00 1/25/2013 JANUARY 2013 CDED -PS BUSINESS JOURNAL SUBSC 82.00 1/25/2013 JANUARY 2013 PKM- DOGGIE BAGS 1,684.76 1/25/2013 JANUARY 2013 HR- WELLNESS REWARD CARDS 580.00 1/25/2013 JANUARY 2013 CD —YEAR END LABELS 29.77 1/25/2013 JANUARY 2013 CD- PASSPORT MAILINGS 17194 1/25/2013 JANUARY 2013 PKM- DIAMOND BLADES 20.79 1125/2013 JANUARY 2013 IT -POWER ADAPTOR, USS CABLES 83.22 1/25/2013 JANUARY 2013 MO- LINDQUIST PCARD RCPT 01 -907 7.60 1/25/2013 JANUARY 2013 MO- CAMERA BATTERIES 16.16 1/25/2013 JANUARY 2013 PARKS -BOC CERT. RENEWAL IKERD 55.00 1/25/2013 JANUARY 2013 SWM- GOOGLE ADWORDS 230.01 1/25/2013 JANUARY 2013 IT -FWCC WEB CAM 42.69 1/25/2013 JANUARY 2013 IT- EMERGENCY POWER BACK UP UPS 71.15 Total $1,500,032.81 207 8,175.74