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PRHSPSC MINS 01-08-2013 City of Federal Way City Council PARKS,RECREATION,HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,January 8,2013 6:00 p.m. SUMMARY Committee Members in Attendance: Chair Honda,Deputy Mayor Ferrell Council members in Attendance: Council member Burbidge Staff Members in Attendance:Cary Roe,Director,Parks,Public Works&Emergency Management,Amy Jo Pearsall,City Attorney,Jay Bennett,Community Services Manager,John Hutton,Recreation Supervisor,Cody Geddes,Arts&Special Events Coordinator,and Mary Jaenicke,Administrative Asst.II. Guest: Cat Mason,Chair Arts Commission,Robyn Richins,Vice Chair Human Services Commission,Kathryn Scanlon,Human Services Commission Chair Honda called the meeting to order at 6:00p.m. Public Comment: None Conunission Comment: Cat Mason, Chair of the Arts Commission distributed a post event evaluation for the Tree Lighting Festival that was held at the Commons. She stated it went very well, although there were a few issues with the Commons. She also stated that the Commons would like to partner with the Arts Commission on an Arts Festival. Council member Burbidge and the Committee thanked the Arts Commission for their hard work on this and stated that it was a very nice event. APPROVAL OF SUMMARY Ms.Jaenicke reported to the Committee that she was informed that a name in the minutes was misspelled. It has been corrected. Chair Honda is the only committee member in attendance that attended the December meeting. She has read the minutes,and stated that they are accurate. Deputy Mayor Ferrell moved to approve the December meeting summary.Chair Honda seconded.Motion passed. BUSINESS ITEMS 2013-2014 Human Services Commission Work Plan Mr.Bennett provided the background information. The Commission has made recommendations to adopt a two year plan. There is a significant amount of work that will take place for the next two years. 2013 is a non-funding year for the Commission. Some of the major action items for the Commission in 2013 are: Review the Human Services Grant Funding process,in partnership with the PRHSPS Committee and with support from staff review the existing City Council Human Services Funding Priorities and objectives. These were last reviewed in 1996.The commission will also go out and visit the agencies that are funded by the City. Council member Burbidge and the Committee thanked the Human Services Commission for all of their hard work. Deputy Ferrell moved to forward the 2013- 2014 Human Services Conunission Work Plan to the January 15,2013 consent agenda for approval.Chair Honda seconded.Motion passed. 2013 Diversity Commission Work Plan Mr.Bennett reported that this is a revised work plan. The work plan was originally presented at the November PRHSPS Committee meeting. The question was raised on whether or not the Diversity Commission could take on a leadership role for the MLK Celebration and add the event to their work plan. The work plan was brought back to the Diversity Commission,and at their December 12,meeting they amended their work plan and added the event. Deputy Mayor Ferrell moved to forward the 2013 Diversity Commission Work Plan to the January 15,2013 consent agenda for approval. Chair Honda seconded. Chair Honda asked if the commission had decided on a meeting schedule. Mr.Bennett answered that at this time it is still quarterly. Special meetings may be scheduled as needed.Deputy Mayor Ferrell asked if this was enough.Mr.Bennett stated that as they move forward they may decide to go back to monthly meetings.Motion passed. 2013 Arts Commission Work Plan Mr.Hutton provided the background information. Each year the Arts Commission develops a work plan for the upcoming year. The work plan outlines the projects,programs and funding for the year. Deputy Mayor Ferrell moved to forward the 2013 Arts Commission Work Plan to the January 15,2013 full City Council consent ■ K:\PRHSPS Committee\2013\010813 Min.doc PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,January 8,2013 Summary Page 2 agenda for approval. Chair Honda seconded. Chair Honda stated that the 2%for the Art and the on-going maintenance program is a project that really needs to be done. It is on the work plan every year. Some of the art work that is in the parks is fading. She believes that the Parks Commission should be involved in this also. Council member Burbidge stated that there is a document that was developed by a previous Arts Commission that outlines Visual Arts Collection and Management policies,which should help the process. Motion passed. 2013 Arts Commission Contract for Services Mr.Hutton provided the background information. The Contract for Services Program funds local Arts organizations that provide cultural programs in the community. The organizations are required to complete an application,and those applications are reviewed by the Arts Commission. The Arts Commission also interviews each organization and then they develop funding recommendations. The budget for the program is$37,900.00. Chair Honda stated that she was at the Arts Commission retreat where the funding recommendations were discussed. She would like the Historical Society and the Youth Orchestra Symphony to receive more funding than what was awarded,and is recommending to forward this item to full council without a recommendation from the committee. Deputy Mayor Ferrell moved to forward the 2013 Arts Commission Contract for Services funding recommendation to the January 15,2013 Full City Council Business Agenda without a recommendation. Chair Honda seconded. Motion passed. NEXT MEETING February 12,2013 @ 5:30pm ADJOURNMENT Meeting adjourned at 6:23p.m.