PRHSPSC MINS 01-08-2013 City of Federal Way
City Council
PARKS,RECREATION,HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday,January 8,2013
6:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda,Deputy Mayor Ferrell
Council members in Attendance: Council member Burbidge
Staff Members in Attendance:Cary Roe,Director,Parks,Public Works&Emergency Management,Amy Jo
Pearsall,City Attorney,Jay Bennett,Community Services Manager,John Hutton,Recreation Supervisor,Cody
Geddes,Arts&Special Events Coordinator,and Mary Jaenicke,Administrative Asst.II.
Guest: Cat Mason,Chair Arts Commission,Robyn Richins,Vice Chair Human Services Commission,Kathryn
Scanlon,Human Services Commission
Chair Honda called the meeting to order at 6:00p.m.
Public Comment: None
Conunission Comment: Cat Mason, Chair of the Arts Commission distributed a post event evaluation for the Tree
Lighting Festival that was held at the Commons. She stated it went very well, although there were a few issues with
the Commons. She also stated that the Commons would like to partner with the Arts Commission on an Arts
Festival. Council member Burbidge and the Committee thanked the Arts Commission for their hard work on this and
stated that it was a very nice event.
APPROVAL OF SUMMARY
Ms.Jaenicke reported to the Committee that she was informed that a name in the minutes was misspelled. It has
been corrected. Chair Honda is the only committee member in attendance that attended the December meeting. She
has read the minutes,and stated that they are accurate. Deputy Mayor Ferrell moved to approve the December
meeting summary.Chair Honda seconded.Motion passed.
BUSINESS ITEMS
2013-2014 Human Services Commission Work Plan
Mr.Bennett provided the background information. The Commission has made recommendations to adopt a two year
plan. There is a significant amount of work that will take place for the next two years. 2013 is a non-funding year
for the Commission. Some of the major action items for the Commission in 2013 are: Review the Human Services
Grant Funding process,in partnership with the PRHSPS Committee and with support from staff review the existing
City Council Human Services Funding Priorities and objectives. These were last reviewed in 1996.The commission
will also go out and visit the agencies that are funded by the City. Council member Burbidge and the Committee
thanked the Human Services Commission for all of their hard work. Deputy Ferrell moved to forward the 2013-
2014 Human Services Conunission Work Plan to the January 15,2013 consent agenda for approval.Chair
Honda seconded.Motion passed.
2013 Diversity Commission Work Plan
Mr.Bennett reported that this is a revised work plan. The work plan was originally presented at the November
PRHSPS Committee meeting. The question was raised on whether or not the Diversity Commission could take on a
leadership role for the MLK Celebration and add the event to their work plan. The work plan was brought back to
the Diversity Commission,and at their December 12,meeting they amended their work plan and added the event.
Deputy Mayor Ferrell moved to forward the 2013 Diversity Commission Work Plan to the January 15,2013
consent agenda for approval. Chair Honda seconded. Chair Honda asked if the commission had decided on a
meeting schedule. Mr.Bennett answered that at this time it is still quarterly. Special meetings may be scheduled as
needed.Deputy Mayor Ferrell asked if this was enough.Mr.Bennett stated that as they move forward they may
decide to go back to monthly meetings.Motion passed.
2013 Arts Commission Work Plan
Mr.Hutton provided the background information. Each year the Arts Commission develops a work plan for the
upcoming year. The work plan outlines the projects,programs and funding for the year. Deputy Mayor Ferrell
moved to forward the 2013 Arts Commission Work Plan to the January 15,2013 full City Council consent
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PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday,January 8,2013 Summary
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agenda for approval. Chair Honda seconded. Chair Honda stated that the 2%for the Art and the on-going
maintenance program is a project that really needs to be done. It is on the work plan every year. Some of the art
work that is in the parks is fading. She believes that the Parks Commission should be involved in this also. Council
member Burbidge stated that there is a document that was developed by a previous Arts Commission that outlines
Visual Arts Collection and Management policies,which should help the process. Motion passed.
2013 Arts Commission Contract for Services
Mr.Hutton provided the background information. The Contract for Services Program funds local Arts organizations
that provide cultural programs in the community. The organizations are required to complete an application,and
those applications are reviewed by the Arts Commission. The Arts Commission also interviews each organization
and then they develop funding recommendations. The budget for the program is$37,900.00. Chair Honda stated
that she was at the Arts Commission retreat where the funding recommendations were discussed. She would like the
Historical Society and the Youth Orchestra Symphony to receive more funding than what was awarded,and is
recommending to forward this item to full council without a recommendation from the committee. Deputy Mayor
Ferrell moved to forward the 2013 Arts Commission Contract for Services funding recommendation to the
January 15,2013 Full City Council Business Agenda without a recommendation. Chair Honda seconded.
Motion passed.
NEXT MEETING
February 12,2013 @ 5:30pm
ADJOURNMENT
Meeting adjourned at 6:23p.m.