Council PKT 03-05-2013 RegularCITY OF
.� Federai Way
AGENDA
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
March 5, 2013
7:00 p.m.
www,cityoffederalway. com
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
a. Volunteer Spotlight: One Night Homeless Count
b. Proclamation: AmeriCorps Week ...page 3
c. Certificates of Appointment: Arts Commission
d. Mayor's Emerging Issues
4. CITIZEN COMMENT
PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAKING.
When recognized by the Mayor, come forward to fhe podium and state your name for the record. Please limit
your comments to three minutes. The Mayor may interrupt comments fhat exceed three minutes, relate
negatively to other individuals or are otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Counci! Committee of three members
and brought before full Council for approval. All items are enacted by one motion. Individual items may be
removed by a Councilmember for separate discussion and subsequent motion.
a. Minutes: February 19, 2013 Special and Regular Meetings...page 4
b. Monthly Financial Report — December 2012...paye �3
C. VOUCh2PS...page 31
d. Resolution: 2013-2015 Solid Waste and Recycling Grant Approvals...page 54
e. Second Amendment to the Thundering Oak Enterprises Agreement...page 61
fi. Authorization of Housing Repair Program Contract — City Energy Systems...page s2
g. Authorization of Housing Repair Program Contract — M.A.D. Construction LLC...page s7 ,
h. Authorization of Housing Repair Program Contract — TruForce LLC...page n
i. Authorization of Housing Repair Program Contract — C+S General Contracting
LLC...page 77
j. Authorization of Housing Repair Program Contract — Northwest Roof Services Inc.
...page 82
The Council may add items and take action on items not listed on the agenda.
k. Amendments to CDBG Commercial Exterior Improvement Program Policies/
Procedures...paqe s�
Resolution: Investment Policy Amendments...paqe �os
m. Interlocal Agreement between City and Federal Way School District for Use of School
District Fueling Stations...paqe ��a
n. Agreement with SKCSRA Soccer Referees...paye ��9
o. Agreement with WSSUA Softball Umpires...page �so
6. COUNCiL BUSINESS
a. Resolution: Approving the Placement of the County-wide 2014-2019 Medic
One/Emergency Services Levy on the King County Ballot...page �s�
7. ORDINANCES
First Reading:
a. CB#621: 2013 Carrv Forward Budget Adiustment...page �s5
An ordinance of the City of Federal Way, Washington relating to Budgets and
Finance to Carry Forward Funds Revising the 2013-14 Biennial Budget.
8. COUNCIL REPORTS
9. MAYOR'S REPORT
10. ADJOURNMENT
The Council may add items and take action on items not listed on the agenda.
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CITY OF
.'1.r Federal Way 1.7•:::
PROCLAMATION
"AmeriCorps Week" CA,
WHEREAS, service to others is a hallmark of the American character and the current economic
::-:, downturn means more people are facing hardships,resulting in an increased need for assistance;and :•
'="'-I, WHEREAS,each year AmeriCorps provides opportunities for over 78,000 citizens across the nation
= izii including approximately 4,400 in Washington, to give back to our communities, state and country; 1,:iiii•
'Y,, ; and
WHEREAS,since 1994,more than 775,000 men and women across the nation,including more than
34,000 from Washington,have taken the AmeriCorps pledge to"get things done for America;"and
'WHEREAS, those AmeriCorps members have served a total of more than one 'billion hours .;;y
" nationwide,including 43 million hours served here in our state, helping to improve the lives of our
it:il'ii most vulnerable citizens, strengthening our educational system, protecting our environment, and
0/:1•...• ' :�
.V474 contributing to our public safety,and fa
WHEREAS, the Washington Commission for National and Community Service plays a key role in
determining where AmeriCorps resources should be directed to meet state and local needs;and %r.
•..,
:�; WHEREAS, in 2009 Congress passed the Edward M. Kennedy Serve America Act to engage .�
more Americans in service and focus AmeriCorps on critical national issues of education,health,clean :W;;
energy,veterans,and economic opportunity;and `
• WHEREAS, during AmeriCorps Week we salute AmeriCorps members and alums, thank all
community partners in Washington who make the program possible,and bring more Americans into
. ::="•. service; ''.:::;-.2.3:21.
�;:: f••17;.--;, NOW, THEREFORE, we the Mayor and Federal Way City Council,do hereby proclaim March 9- •��
=:1 • 17, 2013 as "AmeriCorps Week" in the City of Federal Way and urge all citizens to join in this tea;
%'' •:
special observance. •}z%.�;:
....70 - 't�'�
41b::::
SIGNED this 5"day of March,2013
"."z• FEDERAL WAY CITY COUNCIL JS'j4
• .
Skip Priest, Mayor Jim Ferrell,Deputy Mayor
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Jeanne Burbidge, Councilmember Bob Celski, Councilmember -
Dini Duclos, Councilmember Kelly Maloney, Councilmember j% •.
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Susan Honda, Councilmember - Diana Noble-Gulliford.Councilmember :*.=
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COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SusJEC'r: CITY COUNCIL MEETING MINUTES
ITEM #:
POLICY QUESTION: Should the City Council approve the draft minutes of the February 19, 2013 Special and
Regular City Council Meetings?
COMMITTEE: N/A
CATEGORY:
� Consent
❑ City Council Business
■
�
Ordinance
Resolution
MEETING DATE: N/A
� Public Hearing
� Other
STAFF REPORT BY: Carol McNeill Ci Clerk DEPT. Human Resources
............._.............................._......_................................................................_..................._..................... Yr_......._..._t3'......................................................................_......_..............._........................................_._..................................... �......................._..._...............__.....__...�...__._............------.........�...__.,
Attachments:
Draft minutes from the February 19, 2013 Special and Regular City Council Meetings.
Options Considered:
l. Approve the minutes as presented.
2. Amend the minutes as necessary.
STAFF RECOMMENDATION: Staff recommends approving the minutes as presented.
CITY CLERK APPROVAL: N/fl � DIRECTOR APPROVAL: N/fi N/A
Committee Coun il Committee Council
COMMITTEE RECOMMENDATIUN: N/A
PROPOSED COUNCIL MOTION: `7MOVEAPPROVAL OF THE MINUTES, AS PRESENTED".
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNC[L ACTION:
❑ APPROVED COUNCIL BILL #
� DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF
� federal Way
MINUTES
fEDERAL WAY CITY COUNCIL
SPECIAL MEETING
Council Chambers - City Hall
February 19, 2013
6:00 p.m.
www. cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 6:00 p:m.
City officials present: Mayor Skip Friest, Deputy Mayor Jim Ferrell, Councilmember Kelly
Maloney, Councilmember Susan Honda, Councilmember Jeanne Burbidge, Councilmember
Bob Celski, Councilmember Diana Noble-Gulliford and Councilmember Dini Duclos.
City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly.
2. EXECUTIVE SESSION
The Council and City Attorney adjourned to Executive Session at 6:01 p.m. to discuss
Collective Bargaining pursuant to RCW 42.30.140(4j(b) for approximately 45 minutes. The
Council and City Attorney adjourned from Executive Session at 6:39 p.m.
3. ADJOURNMENT
Mayor Priest adjourned the meeting at 6:39 p.m.
Attest:
Carol McNeilly, CMC, City Clerk
Approved by Council on:
City Council Minutes — February 19, 2013 Special Meeting Page 1 of 1
CiTY OF
� Federal Way
MINUTES
FEDERAL WAY CITY COUNCFL
REGULAR MEETING
Council Chambers - City Hall
February 19, 2013
7:00 p.m.
www. cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 7:00 p.m.
City officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Kelly
Maloney, Councilmember Susan Honda, Councilrnember Jeanne Burbidge, Councilmember
Bob Celski, Councilmember Diana Noble-Gu�liford and Councilmember Dini Duclos.
City staff present: Assistant City Attorney Amy-Jo Pearsall and City Clerk Carol McNeilly.
2. PLEDGf OF ALLEGIANCE
Dick Mayer led the Pledge of Allegiance.
3. PRESENTATIONS
a. Certificates of Appointment: Human Services Commission
At their february 5, 2013 meeting the City Council re-appointed four members to the
Human Services Commission. Councilmember Honda read the Certificates of
Appointment into the record.
b. Proc�amation: 'Kiwanis Children's Cancer Awareness Month
Councilmember Honda stated the Federal Way Kiwanis is collaborating with Seattle
Children's Hospital to combat children's cancer. In support of these efforts #he City is
issuing a proclamation declaring February as Kiwanis Children's Cancer Awareness
Month. Councilmember Honda read the proclamation into the record and presented it to
Michelle Campbell, Wayne Triplett, Carole Abernathy and other Kiwanis members in
attendance. Michelle Campbell thanked the Council for the recognition and provided a
summary of the work they are doing.
c. Proclamation: Rotarv Dav — Februarv 23�a
Councilmember Burbidge stated the Federal Way Rotary annually raises funds for
scholarships for local high school seniors, and supports community organizations like the
Boys & Girls Club, Multi-Service Center, FUSION and many other organizations.
Councilmember Burbidge read the proclamation for Rotary Day into the record and
presented it to Don Heinkel and other members of the Federal Way Rotary in attendance.
Mr. Heinkel thanked the Council for the proclamation.
City Council Minutes — February 19, 2013 Regular Meeting Page 1 of 7
d. Proclamation: One Dav Federal Wav "Mission VolunTeen"
Councilmember Celski noted that earlier today the 2013 Advancing Leadership Youth
Class held One Day Federal Way: "Mission VolunTEEN" to connect youth and build a
safer community through their work focusing on anti-bullying. Councilmember Celski read
the proclamation for "Mission VolunTeen" into the record and presented it to David Jang
from Advancing Leadership Youth and members of the 2013 Advancing Leadership Youth
Class. David Jang thanked the Council for the proclamation and stated the groups
objective is to prevent bullying.
e. federai Wav Recvcler of the Year Award
Councilmember Duclos stated this award recognizes exceptional efforts to increase
recycling, reduce waste generation and embrace sustainable practices. She announced
the recipient of the 2012 Recycler of the Year Award was the Federal Way School District.
The District recycled over forty percent of its overall waste in 2012, which equates to
recycling nearly 100,000 pounds of material. All thirty-six schools in the district have
recycling programs in place and fourteen school cafeterias have food scrap recycling
programs. The annual savings due to these programs is expected to exceed $50,000 per
year. Councilmember Duclos presented the award to the District representatives who
thanked the Council for the recognition.
f. Mayor's Emeraina Issues
• Leaislative Update
Mayor Priest reported that he, along with Community and Ecflnomic Development
Director Patrick Doherty testified in O►ympia last week in support of legislation to
preserve cities' ability to invest iocal Lodging Tax Revenues in major festivals and
events like the US Olympic Diving Triafs. The Legislature must act to prevent that
economic development tool from expiring at the end of June.
Tornorrow members of the City's Police Department will be in Olympia to testify ort
legislation relating to metal theft.
Legislation has been introduced to the Senate to restore the Liquor Excise Tax
Revenue sharing with cities. This could restore the $450K of annual revenues the
City 1ost when the last Legislature ended the revenue sharing.
• februarv 11th Special Citv Council Meetinq
Mayor Priest reported last week the Council conducted a Special Meeting to
discuss the topic of re-development in the City's Downtown with a Performing Arts
and Conference Center (PACC). This topic will also be discussed at the CounciPs
Annual Retreat on March g`n
� Citv Council Annual Retreat - March gtn
Deputy Mayor Ferrell reported the City Council will be holding their annual retreat
on March 9th at #he Marriott Hotel in Federal Way. The retreat is scheduled to
begin at 9:00 a.m. The Council has hired Jim Reid to facilitate the retreat. A
Council sub-committee is working to finalize the agenda. Topics are likely to
include the PerForming Arts and Conference Center, downtown economic
development and public safety. Once finalized, the agenda will be posted to the
City website and official meeting calendar. The public is encouraged to attend this
meeting.
City Council Minutes — February 19, 2013 Regular Meeting Page 2 of 7
4. CITIZEN COMMENT
Marvin Eckfeldt with the King County Sexual Assault Resource Center spoke in support of the
Human Services funding recommendations on the Consent Agenda.
Norma Blanchard spoke in opposition of the City developing a Performing Arts and
Confierence Center.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three members
and brought before #ull Council for approval. All items are enacted by one motion. Individual items may be
removed by a Councilmember for separate discussion and subsequent motion.
a. Minutes february 5, 2013 Regular Meeting and February 11, 2013 Special Meeting
b. Adelaide Neighborhood Traffic Study 2012 — 8th Ave. SW (SW Dash Point Road to SW
296th Street)
c. S. 320th Street at 20t" Ave. S. Intersection Improvements — 100% Design Report and
Authorization to Bid
d. 21St Ave. SW at SW 336th Street Intersection Improvements — 100% Design Report and
Authorization to Bid
e. Memo of Understanding with the Internet Crimes Against Children Task Force
f. Allocation of 2013 City Employee Donations and Carry-Forward of Unspent 2012 Human
Services General Fund Dollars
g. Human Services Funding — Shared Application
h. Panther Lake Open Space Trail Projects — 30% Design
i. EarthCorps 2-Year Contract
j. T-Mobile Site Lease Renewal — Twin Lakes/BPA
`Motion: Deputy Mayor Ferrell moved approval of Consent Agenda 1#ems 5.a. through 5.j.
Councilmember Celski second.
Councilmember Burbidge commented on the February 11th Special °Meeting Minutes; she
would like to see more information added regarding the square footage of the PACC.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Maloney Yes
Councilmember Honda Yes
Counc�ilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Noble-Gulliford Yes
Councilmember Duclos Yes
Motion carried 7-0.
6. PU:BLIC HEARING
a. Steel Lake Manaqement Distric# Reformation
Mayor Priest reviewed the procedure for the hearing and declared the Public Hearing on
the S#eel Lake Management District reformation open at 7:54 p.m.
Ciry Council Minutes — February 19, 2013 Regular Meeting Page 3 of 7
Staff Presentation:
Surface Water Quality Program Coordinator Dan Smith reported the Steel Lake
Management District was formed in 2004 and will expire in 2013. Mr. Smith
reviewed the work perforrned over the past ten years which include aquatic plant
management and education efforts. A petition supporting the renewal of the Lake
Management was submitted to the City. Reformation would begin in 2014 and be
effective through 2023. The renewa{ boundary will remain the same. Mr. Smith
reviewed the proposed work plan for the next 10 years as well as the assessment
rate structure for property owners.
Public Comrnent:
Marqaret Revhner spoke in support of reformation of the Lake Management
District.
Council Action: Resolution Renewinq Steel Lake Manaqement District No. 1 and
callinq for a vote bv affected propertv owners.
Motion: Councilmember Celski moved to approve the resolution to renew
the Steel Lake Management District No. 1, calling for a vote by affected
property owners on the renewal of the proposed district
Councilmember Burbidge second.
Vote:
Deputy Mayor ferrell Yes
Councilmember Maloney Yes
CounciFmember Honda Yes
Councilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Noble-Gulliford Yes
Counoilmember Duclos Yes
Motion carried 7-0. Resolution 13-631.
Motion: Councilmember Celski moved to close the Public Hearing.
Councilmember Duclos second.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Maloney Yes
Councilmember Honda Yes
Councilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Noble-Gulliford Yes
Councilmember Duclos Yes
Motion carried 7-0.
Mayor Priest declared the Public Hearing closed at 8:08 p.m.
7. COUNCIL BUSINESS
a. Arts Commission Appointments
Motion: Councilmember Honda moved to re-appoint Fran Tanner and Mary Tynan
to the Arts Commission for three-year terms expiring December 31, 2015.
Councilmember Noble-Gulliford second.
Vote:
City Council Minutes — February 19, 2013 Regular Meeting Page 4 of 7
Deputy Mayor Ferrell
Councilmember Maloney
Councilmember Honda
Councilmember Burbidge
Councilmember Celski
Councilmember Noble-Gulliford
Councilmember Duclos
Motion carried 7-0.
Yes
Yes
Yes
Yes
Yes
Yes
Yes
b. Amendments to the King Countv Countvwide Planninq Policies
Principal Planner Margaret C1ark stated the City received a request from King County to
review and ratify amendments to the Countywide Planning Policies. The Policies were
originally developed and adopted by the Growth Management Planning Council. The
Policies have been reduced by eliminating those policies that have been fulfilled. A
glossary of terms has been added. Ms. Clark reviewed the new policy areas which
include climate change, reducing greenhouse emissions, food access, increasing active
1iving by promoting walkabie/bikeable communities and environmental justice. A new
housing chapter and appendix was also added.
Councilmembers asked clarifying questions of Ms. Glark.
Motion: Councilmember Celski moved to write a letter in support of the
amendments to the Countywide Planning Policies. Councilmember Burbidge
second.
Vote:
Deputy Mayor Ferrell
Councilmember Maloney
Councilmember Honda
Councilmember Burbidgc
Councilmember Celski
Councilmember Noble-Gulliford
Councilmember Duclos
Motion carried 7-0.
Yes
Yes
Yes
Yes
Yes
Yes
Yes
c. Minutes: Januarv 8, 2013 Parks, Recreation, Human Services, Public Safetv
Committee
Councilmember Honda s#ated the Parks, Recreation, Human Services Public Safety
Committee did not have a quorum at their January 8th meeting due to the resignation of
Councilmembers Freeman and 'Kochmar. Deputy Mayor Ferrell attended the January
meeting so that business could move forward. The minutes of the January 8th meeting
could not be approved at the Committee's February 12th meeting so they are before the
Council this evening for Deputy Mayor Ferrell and Councilmember Honda's approval.
Motion: Councilmember Honda
Ferrell second.
Vote:
Deputy Mayor Ferrell
Councilmember Maloney
Councilmember Honda
Councilmember Burbidge
Councilmember Celski
Councilmember Noble-Gulliford
moved approval of the minutes. Deputy Mayor
Yes
N/A
Yes
N/A
N/A
N/A
City Council Minutes — February 19, 2013 Regular Meeting Page S of 7
Councilmember Duclos N/A
Motion carried 2-0.
8. ORDINANCES
Second Reading:
a. CB#620: Zavo Group, LLC Franchise
An ordinance of the City of Federal Way, Washington, granting Zayo Group, LLC, a
nonexclusive franchise to occupy rights-of-way of the City of Federal Way, Washington
within the specified franchise area for the purposes of installing fiber optic network witMin
and throughouf the City of Federal Way
At their February 5th meeting the Council received a presentation on this item.
They forwarded the ordinance to this meeting for second reading and enactment.
City Clerk McNeil{y read the ordinance title into fhe record.
Motion: Councilmernber Duclos moved approval of the ordinance.
Councilmember Celski second.
Vote:
Deputy Mayorferrell Yes
Councilmember Maloney Yes
Councilmember Honda Yes
Councilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Noble-Gulliford Yes
Councilmember Duclos Yes
Motion carried 7-0. Ordinance 13-738.
9. COUNCIL REPORTS
Councilmember Duclos reported on the King County Solid Waste ILA amendment process.
Six cities have signed and twenty-one cities have provided the non-binding intent to sign. At
last week's meeting they received an update on 2013 Solid Waste Comprehensive Plan. The
goal is to have the Plan adopted in 2013. Tomorrow she will be attending a Sound Cifiies
Association Board meeting. She noted the next Finance, Economic Development, Regional
Affairs Council Committee meeting is February 26tn
Councilmember Noble-Gulli#ord reported she attended the Arts/Heritage Day in Olympia on
February 6'h where she met wit-h State'Representatives to discuss legislative priorities for the
City. On February 21 St there will be a"Trails to TransiY' workshop at the Korean Women's
Association Senior City Building. The Historical Society will display photographs of old schools
in Federal Way in the City Hall lobby this week.
Councilmember Celski stated the next Land Use, Transportation Council Committee Meeting
will be March 4th. Last week he attended a donor appreciation event sponsored by the Multi-
Service Center at the Twin Lakes Country Club.
Councilmember Burbidge reported the Lodging Tax Advisory Committee held a productive
retreat last week where they focused on current and past tourism marketing efforts. She
attended a Transportation Policy Board meeting and received information on freight mobility
planning. Earlier today she attended a meeting of the South County Area Transportation
Board and received an update on study to determine feasibility to transition from gas tax to
road user assessment. She along with City staff inember Jay Bennett attended a session at
City Council Minutes — February 19, 2013 Regular Meeting Page 6 of 7
Calgary Lutheran Church to present information on the Human Services programs provided in
Federal Way.
Deputy Mayor Ferrell noted King County Councilmember Pete von Reichbauerwill be hosting
a Good Egg breakfast tomorrow. Last week the Council retreat subcommittee met to discuss
the retreat agenda. He along with other Councilmembers will be going to Olympia to testify on
metal theft legislation.
Councilmember Honda reported the Park Pals will be hosting a clean-up day at French Lake
Park on February 24th from 10:00 a.m. to 1:00 p.m. She attended the VolunTEEN event at
Federal Way High School. Lastly she thanked the Federal Way Historical Society for the
display in the lobby at City Hall.
Councilmember Maloney reported she attended the Federal Way Chamber of Commerce
Government Affairs meeting. Today she attended the Auburn Chamber of Commerce
luncheon where Mayor Pete Lewis presented the State of the City address. In addition she
also attended the VolunTEEN event today.
10. MAYOR'S REPORT
Mayor Priest had no report.
11. EXECUTIVf SESSION
The Council did not adjourn to Executive Session.
12. :ADJOURNMENT
Mayor Priest adjourned the meeting at 8:45 p,m.
Attest:
Carol McNeilly, CMC, City Clerk
Approved by Council:
City Council Minutes — February 19, 2013 Regular Meeting Page 7 of 7
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: � L.�
SUBJECT: DECEMBER 2012 MONTHLY FINANCIAL REPORT
POLICY QUESTION: Should the Council approve the December 2012 Monthly Financial Report?
COMMITTEE: Finance, Economic Development and Regional Affairs Committee
CATEGORY:
� Consent
❑ City Council Business
STAFF REPORT BY: Th0 K]
Attachments:
�■
Finance Director
■ December 2012 Monthly Financial Report
Options Considered:
Ordinance
MEETING DATE: February 26,
2013
❑ Public Hearing
Resolution ❑ Other
DEPT: Finance
1. Approve the December 2012 Monthly Financial Report as presented.
2. Deny approval of the December 2012 Monthly Financial Report and provide direction to staff.
MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1.
MAYOR APPROVAL: �!���Z'"F DIRECTOR APPROVAL:
Commi Co il In�
COMMITTEE RECOMMENDATION: I move to forward approval of the December 2012 Monthly Financial Report
to the March S, 2013 consent agenda for approvad.
' `
�/ �
Dini Duclos, Bob Celski, Susan Honda,
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the December 2012 Monthdy Financiad Report"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED- O8/12/2010 RESOLUTION #
Federal Wa December 2012 Monthl Financial Re ort
y Y P
GENERAL & STREET FUND OPERATIONS
The overall operations of the combined General and Street Fund showed a positive result of $1.4M. Overall revenue total $42.1M
and is $537K above 2012 annual budget of $41.6M.
' 2Q11 ' 2012 ' APNV BUQC,ET \/3 ACTUAL '
� GFJJ�22AL & STREEf FUf� '�� : ponu�i'�� Annual '� Anr�ual YTD '�� Pauoraisle% 13nfavorabte) ;
Summary of S4urCes 8. Uses Budget qctual ' 8udget . Actual $' '°h
Beginning Fund Balance $ 8,538,��6 $ 8,538,��7 $12,743,855 $12,743,855 Na n/a
OPERATING REVBVUES
Property Ta�ces 9,697,000 9,672,887 9,825,000 9,978,143 '153,�43 '1.6%
Sales Tax 10,684,000 10,858,386 10,586,000 10,534,147 (51,853) -0.5%
Cximinal Justice Sales Tax �,710,000 1,795,972 1,719,000 1,864,991 145,991 8.5%
Intergovernmental 2,425,000 2,399,140 2,269,000 2,456,913 187,913 8.3%
Leasehold Tax 6,000 6,259 6,000 5,820 (180) -3.0%
Gambling Taxes 462,000 511,005 �68,000 114,443 (53,557) -31.9%
Court Revenue 1,513,585 1,496,060 1,530,818 1,445,294 (85,522) -5.6%
Building Permits/Fees - Cm 1,091,815 1,100,689 1,105,147 1,571,606 466,459 42.2%
ROW P�rrrits & Develop. Svcs Fees - PW 323,430 362,983 3�6,895 314,830 (2,065) -0.7%
Licenses 252,000 253,992 252,000 251,664 (336) -0.1%
Franchise Fees 981,000 988,948 981,000 1,004,026 23,026 2.3%
PassportAgency Fees 69,000 44,495 70,000 56,825 (13,175) -18.8%
Park & General Recreation Fees 870,81'1 956,607 960,171 942,005 (18,166) -1.9%
Pblice Services 874,690 959,570 930,000 952,993 22,993 2.5%
Admin/Cash Management Fees 493,117 493,1�7 515,598 515,602 4 0.0%
Interest Earnings 34,000 20,505 34,000 19,206 (14,794) -43.5°�
NisGOther 254,060 341,932 267,520 322,177 54,657 20.4%
Ongoing Utiliry tax Transfers in:
Celebration ParWPark M&O 274,000 274,000 276,000 276,000 - 0.0%
Arts ComNRW&B Festival 97,000 97,000 97,000 97,000 - 0.0%
Police Pbsitions/Jail 1,432,000 1,432,000 1,541,000 1,541,000 - 0.0%
Street Bond/Lights 371,000 371,000 373,000 373,000 - 0.0%
General Fund Operations 3,919,000 3,919,000 3,940,000 3,940,000 - O.0%
Prop 1 Voter Package 2,933,509 2,769,553 2,980,187 2,702,868 (277,319) -9.3°.6
Ongoing Traffc Safety Transfers in:
CourVPblice/Traffic 830,000 830,000 830,000 830,000 - 0.0%
TatahOpi'ereting F�exeRUes '.1'f;59B;D17' "4'4;9�55,'IOD d1,573,336 A2,i14,b55 ,, 537,Z98, '� �'i
OP67ATING IXPQ�DITUI�S
City Council 490,437 462,007 379,499 360,461 19,038 5.0%
Mayor's Office 1,489,426 1,180,787 1,169,�47 990,383 178,764 15.3%
F-Aiman Services 730,669 690,824 862,735 758,311 104,424 12.1%
Municipal CouR 1,554,543 1,431,099 1,607,112 1,421,727 185,385 11.5%
FLOnomic Development 222,999 115,858 239,884 155,165 84,719 35.3%
Human Fiesources 972,070 780,418 854,773 666,348 188,426 22.0%
Finance 935,857 889,806 896,215 833,419 62,796 7.0%
Cvil/Giminal Legal Services 1,536,897 1,340,746 '1,63�,094 1,369,469 261,626 16.0%
Comrtxinity Development Services 2,706,3'1'I 2,284,193 2,483,858 2,'133,022 350,835 '14.1%
Jal Services 4,�66,359 4,304,215 2,937,000 2,471,532 465,468 15.8%
Fblice Services 22,531,740 21,646,881 22,424,601 21,801,343 623,258 2.8%
Parks & Recreation 3,855,551 3,614,643 4,032,614 3,684,940 347,673 8.6%
Public Works 4,709,342 4,'110,014 5,056,814 4,098,760 958,054 18.9%
total Qperating Expanditure5 45,902,202 42,857,492 44,575,346 40,�4d,880 3,830,i366 8.8%
Operating Revenues over/�under)
Operating Enpenditures (4,304,185) (896,392) (3,002,010) 1,365,676 4,367,686 -146.5%
OTI-B2 FlNANCING SOURCES
One-TimeTransfers h/Grants/Other 5,617,939 5,472,181 1,215,536 1,167,899 (47,637) -3.9%
Total Other Financing Sources ' S,697,939 6,472,181 1,?76,536 1,�67,899 = (47,537) -3.9?�
OTF62 FINANCING USES
Contingency Reserve Funds - 1,111,698 - (1,111,698) -100.0%
One-Time Transfers OuUOther/Unalloc IS 945,000 370,046 1,188,216 242,629 (945,587) -79.6%
Total Other �inancing Uses 945,000 370,046 . 2,299;914 242,629 (2,057,285) -89.5°d,
Total Ending Fund Balance $ 8,906,870 $12,743,860 S 8,6b7,467 $15,034,800 n/a n/a
DESIGNATED OPERATING FUNDS
Designated operating funds revenue total $26.6M and is $2.7M above annual budget of $23.9M. Expenditures of $22.6M is $1.SM
below 201:
>_ annual bud et of $24.1 M.
'f Zo�� soy2 ' t►ra�s�Ervsacrua�'
DESIGNAT� OP6iATING FU�DS �i Annual Annual Annual Annnal ; Favorablet(ik�favorable)�; :
Summary ot Sources S Uses Budget Actual Budget Actual $,, °h
Beginning Fund Balance $12,'173,613 $12,'173,6�6 $12,965,264 $12,965,272 Na Ma
OP6iATING REV BJUES
Intergovernmental 508,000 497,726 508,000 493,586 (14,414) -2.8%
Utility Tax 9,915,968 '10,117,556 9,6'15,484 10,140,800 525,316 5.5%
Utility Tax - Rop � Voter Package 2,900,032 2,950,954 2,804,5�6 2,94T,379 '137,863 4.9%
Fbtel/Nbtel Lodging Tax 155,000 185,290 193,440 193,344 (98) 0.0%
Real Estate Excise Tax 1,400,000 1,560,394 1,400,000 '1,507,313 107,313 7.7%
Federal Way CortminRy Center- Operations 1,555,422 1,628,'135 't,558,622 �,738,039 179,4'17 11.5%
Red LigM Photo 6iforcement Ptogram 830,000 945,606 830,000 2,256,636 �,426,636 171.9%
PYOperty Tax - King County Expansion Levy 153,000 159,015 155,000 160,61'I 5,61� 3.6%
Durres Bay Centre Fund 581,318 562,023 587,732 587,506 (226) 0.0%
Surface Water 11�nagement Fees 3,164,969 3,4�6,140 3,164,969 3,544,656 379,887 12.0%
RefuseCollectionFees 275,366 297,�30 278,120 282,584 4,464 1.6%
InterestEarnings 30,000 �1,338 30,000 1'1,193 (18,80� -62.7%
Nfsceilaneous/O[her 29,036 28,060 28,036 30,452 2,4�6 8.6%
Onaoinp UCax Transfers in:
Durtas Bay CenVe Funtl 113,000 113,000 113,000 113,000 - 0.0%
FVUCC Operations/Reserves 696,000 696,000 706,000 706,000 - 0.0%
FVUCCDebtService 915,000 915,000 915,000 913,892 (1,108) -0.1%
ArterialStreetsOverlay 1,01�,000 �,01�,000 1,021,000 1,021,000 - O.0%
Toea1 C?jxera�ing i�vsnues' ' 24,Z33,9,11 26,094�367 '° 23.908,5�5 26,642997 '. 3�734,s}� ���,�a Y���94
OP6iATING IXPB�DITUR6S
City Overlay Rogram 2,394,874 2,236,228 1,993,204 1,937,144 56,060 2.8%
UGlity Tax AdmiNCash N�mt Fees 48,000 48,000 49,000 49,000 0 0.0%
Solid Waste 430,118 427,315 456,44'I 409,042 47,400 '10.4%
FbteVMotel Lodging Tax 372,500 187,686 409,923 304,490 '105,433 25.7%
Federal Way Community Center- Operations 2,142,839 2,130,726 2,146,355 2,112,597 33,757 1.6%
TrafPic Safety (Red Light Photo) 50,000 18,050 26,754 9,386 17,388 64.9%
Debt Service (Debt Payment &Admin Fee) �,162,726 1,072,092 �,157,669 �,083,332 74,337 6.4%
Surtace Water Management 3,459,487 3,092,891 3,521,5�8 2,764,655 756,863 21.5%
Dumas Bay Centre Fund 758,701 720,674 829;566 690,639 138,926 18.7%
Onvoina ldilitv Ta�c Transfers out:
FVVCC Operations/Reserves 696,000 696,000 706,000 706,001 1 0.0%
FVUCC Debt Service 915,000 9�5,000 915,000 913,892 (1,108) -0.�%
Durtss Bay Centre Fund 1�3,000 113,000 113,000 113,000 - 0.0%
Arterial Streets Overlay �,011,000 1,0'11,000 1,021,000 1,021,000 - 0.0%
TransportaUon Capital 791,000 791,000 696,000 696,000 0.0%
GeneraUStreet Fund Operations 6,093,000 6,093,000 6,227,000 B,Y27,000 - 0.0°�
General Fund Rop 1 Voter Package 2,933,508 2,769,553 2,980,'187 2,702,868 (277,3�9) -9.3°�6
O/100%!!p TfalfiC S2f@fV T!Bl1SfEfS OUf:
CourVFblice/Traffic 830,000 830,000 830,000 830,000 - 0.0%
To4ai qPecating �rtpentlfturea '��. 24.2�1,7�4 23,162,2�5 �'�. Zd,0T8.618 2�^,6TQ,q46-�: . ` "1,608,b7t;% ' .6.3%��.
Operating Revenues over/(under) .
Operating Dcpenditures 31,367 1,942,762 (169,699) 4,072,944 4,242,643 -2500.1%
OTF�2 FlNANCING SOURCFS
One-TimeTransferstrVGrants/Other 1,�91,898 1,�80,790 639,506 557,4�7 (82,089) -12.8%
ToLalCtkher'Financf119Sou�ces �,i91,888 i,180,790 i 639,606 '567.417' (8�.Q89} -12.8%a'.
OTF@2 FlNANCING USES
One-Tirre Transters OuUO[her/Unalloc IS 2,333,950 2,331,286 1,683,765 1,686,888 3,�23 02%
total Othor��Fina�aing Uses 2,333,960 2,331,28B �: 1,683,766 '1,68&,888'�. 3,123 0.2%'�.
BNDING FUPD BALANCE
Arterial Street 300,001 469,704 - 79,529 n/a Ma
Utility Tax (non-Rop 1) 3,059,�36 3,334,049 3,053,527 3,572,738 Na n/a
U[ility Tax - Rop 1 Voter Package �697,535 836,819 66�,148 1,080,948 n/a n/a
Solid Waste 8� Recycling 126,804 153,980 150,394 172,002 n/a n/a
Fbtel/Nbtel Lodging Tax 2,'157 2�3,484 - 102,416 � Na n/a
Federal Way Community Center 880,452 967,942 987,444 �,197,494 Na n/a
Traffic Safety Fund 408,520 557,077 530,323 1,975,867 Na n/a
Paths & Trails 144,362 151,807 159,807 166,668 Na n/a
DebtServiceFund 3,626,699 3,866,184 4,013,514 4,182,345 Na n/a
Surface Water N�nagement 1,734,651 2,312,897 2,195,153 3,240,038 n/a n/a
Durres Bay Centre Fund 82,598 '101,330 (6) 138,697 Ma n/a
Total Ending Fund Balance $11,062,911 $12,966,272 $11,761,304 $16,908,742 n/a n/a
Sales Tax
Compared to annual 2011 actual, sales tax revenues are down by $324K or 3%. December sales tax collection of $838K is $102K
or 10.8% below 2011's December sales tax of $939K. Compared to annual 2012 budget, annual sales tax revenues are below by
$52K or less than 1 %.
There is an overall increase in all areas with the exception of Services, Construction, Wholesaling, and Government.
JulyandNOVembe�2011receiptsw�ereadjustedforDepartmentofRevenueErrorinover-remitting$78KinJuly. Thesefigureswere
adjusted forcomparison purposes.
Sales Tax by SIC Group
Services decrease of $71K is mainly due audit resulting in an additional $26K in 2011 and refunding a hospital for taxes that was
previously paid. Construction decrease of $345K is due to overall decrease in construction activity compared to annual 2011.
Government overall decrease of $137K is mainly due to a one-time amnesty payments of $86K and $30K from audit received in
2011.
Sales Tax bv Area
c;omparmg Lu i L to Lu i i:
■ S 348th is up $47K or 4% mainly due to a general increase
for a building material/garden store, general merchandise
retail store and is offset by a decrease in an electronics retail
store.
■ The Commons is down $30K or 3.1% mainly due to a decrease from a major discount retail store and book retailer closing in
May of 2011.
■ S312 to S316t" is down $16K or 1.9% mainly due to a decrease from a major discount retail store and a grocery store.
■ Pavilion Center is down $25K or 5.1% mainly due to a decrease from a major electronics/appliances retailer and is offset by an
increase for a book retailer.
■ Hotel & Motels is down $3K or 1.4%.
■ Federal Way Crossings is down $3K or less than 1%.
• Gateway Centre is up $IOK or 5.7%.
iltility Tax (Total 7.75%)
Total net utility taxes received annual 2012 is
$13.1M and is above 2011's annual collections
by $15K or 0.1 %. Compared to annual budget,
net utilities tax revenues are above 2012 annual
projections by $663K or 5.3%. There is a one-
time increase of $420K for the audit of a major
electric and gas payor. If this was taken into
consideration, the positive variance compared
to 2011 annual actual will be reduced to a
negative variance of $405K or 3.1% and a
positive variance of $244K or 2.0% compared
to 2012 annual projections.
Rebate line item is for Federal Way residents
who are 65 years of age or older,
disabled/unable to work, and qualified as low
income during the calendar year would qualify
for the City's Utility Tax Rebate Program.
Any payments that these qualified individuals
made towards the utility tax that is passed from
the utility company to the consumer is
reimbursed by the City. This is an annual
program that opens January 151 and closes April
30`h of each year. The City has processed 187
rebates totaling $27K.
Compared to annua1201 l -
■ Electricity is up by $234K or 4.8% mainly due to one-
time increase from the result of an audit of a major
electric payor. If this was taken into consideration, the
positive variance compared to 2011 annual actual will
be reduced to a negative variance of $153K or 3.1%
mainly due to a decrease in consumption.
■ Gas is down by $185K or 9.5% due to decrease in
consumption. The variance would be adjusted to a
negative variance of $218K or 11.1% if the City did
not receive monies from an audit of a major gas payor.
■ Solid Waste is up by $42K or 53% due to increase in
consumption.
■ Cable is up by $39K or 2.7% due to increase in
consumption.
■ Phone is down by $26K or 2.5% mainly due to
decrease in consumption.
■ Cellular phone is down by $109K ar 4% due to
decrease in consumption.
Update on Proposition 1
Annual 2012 Prop 1 expenditures total $2.7M or 90.6% of the $3M annual budget. Current life-to-date Prop 1 Utility ta�c
collections total $173M and expenditures total $16.2M resulting in ending fund balance of $1.1M.
�� RR+C?P 'I � � � zo�� ;; �,,, a�� ,.. � _ � �� �. �;. �:
; ��
� , , ; � �� „ ,; , . �,e�ra��� � _�ccuat'�� . . �ua�o� . . . ��cuat ��s iu►t�� ���'���
Baginning Balance:: 692,917 692.917 836.819 836.819 Na
OP9iATING REVBJUES
January � 282,799 252.277 279.388 283.988 1.372.441
February 275,6�9 305,101 274,255 284,977 '1,452.5� �
March 26'1,216 289,430 279,380 266,835 '1,7�7,272
April 271,964 29'1.178 262,253 341,953 1,718,651
N�y 251,429 266,935 246,983 235,323 '1,585,613
June 234,283 233,443 222,307 178,988 1,325,750
July 220,326 214,470 206,523 259,553 '1,360,687
August 210,303 205,168 't97.050 188,145 '1,242,518
Septertber 208,464 205,767 192,036 90,532 '1,14'1,315
October 233,261 223,472 2�3,42� 297,881 '1,438,582
November 222,225 114,438 137,374 213,048 �,230,471
December 228,083 349,275 293,548 301,157 1,717,685
Totaf Prop 1 12erenuas: 2,900,032 4:9b0,�64 2,804,6'�& 2;9A2,$i9 ;:d.�3 3;496
OPEFiAl1NG IXPENDITURES
Public Safety /mprovement Positions & Casts:
Fblice Services (includes sworn positions, records clerk, and
indirect Information Technology support costs)"' 2,288,620 2,233,767 2,328,710 2,123,654 'I'1,826,923
Court Services (includes Judge, CouR Clerk, R�osecutor, public
defender contract, and indirect Inforrretion Technology
support) 381,764 345,031 392,683 355,036 1,996,621
Total Public Safety Improvement Positions & Costs 2,670,384 2,678,798 2,719,393 � 2,478,690 13,823,644
Community Safety Program Casts:
....._ �._. �_ _ _ _. __ _ �.. .��.. _____ _.__ _._. _._ . _ _._��. _._..___..�_._
Code Enforcement Officer' - - 318,857
Code Enforcement Civil Attorney 69,34� 62,907 69.34� 60.'105 352.971
ParkN�intenance 111,697 '10�,738 '113,555 100,501 569,731
Totat Communky Satety Improvement Program Costs 181,038 164,646 182,896 160,606 1,240,969
Indirect Support - HRAnalyst 44,586 26,'109 44,586 26,072 208,050
SafeGlty M&O 37,500 37,500 37,500 37,500 '170,928
Subtotal Ongoing Expenditures 82,086 63,609 82,086 63,672 378,978
SafeCRy Startup - - - � - �89,�6
O[her Transfer - Prop 'I OT for Fblice - - - - 600,000
Subtotal Other Expenditures - - 789,066
Total PropJ1 6cpenditures: ' 2,933,608 2,807,062 2,984,376 ' 2,702,868 16,232,6474
ToWi 6iding Fund �:Balanee:���� �� 659,441 836,819 �.! 666,960 < 1,076,329 �: 1,080,948.'�.
*Code Enforcement O�cer 1.0 FTE was frozen as part of the 2011/2012 Adopted Budget.
**Police Officer 2.0 FTE was frozen as pan ofthe 2011/2012 Adopted Budget.
Rea! Estate Excise Tax
Compared to 2011 annual actuals, collections are
down $53K or 3.4%. December's receipt of $302K
is above December 2011's actual by $217K or
254.7% and above December 2012's projections by
$219K or 2623%. Annual collections are
exceeding annual projections by $]07K or 7.7%.
The decrease in January is due to the sale of the
Palisades Apartments ($67.SM), Woodmark at
Steel Lake — Retirement Community ($9.2M),
business building located on 6th Ave S. ($4.4M),
and a vacant lot located on 19`�' Ave ($2.OM) in;
decrease June is mainly due to the sale of the
Lodge Apartments ($51.8M); and the decrease in
September is due to the sale of St. Croix
Apartments ($23.1M) in 2011.
Significant sales in 2012: January 2012 vacant land ($2.9M); Lowes Home Improvement store ($S.OM) March 2012 sale included
the View at Redondo Apartments ($S.1M), October 2012 sale included Vacant Commercial Property ($1.1M), Quality Inn & Suites
($2.9M), Office building on 6`h Ave S($3.6M), and Top Food & Drug ($S.IM), November 2012 sale included Weyerhaeuser East
Campus located on 32"d Ave S($19.8M), and December 2012 sale included Complete Collision Center ($1.IM), Blue Ridge
Apartments ($1.9M), Campus Square Shopping Center ($12.SM), and Forest Cove Apartments ($29.3M).
November 2012 activities include 207 real estate transactions, of which 116 were tax exempt.
Hotel/Motel Lodging Tax
HoteUMotel lodging tax received annual
2012 is $193K and is above 2011's annual
collections by $8K or 4.3°/a. 2012 annual
receipts are on target with projections.
Gambling Ta,r
Gambling tax collection received annual 2012 is $114K, which is below 2011's annual collections by $397K or 77.6% and below
2012 annual projections by $54K or 31.9%. The negative variance is mainly due to a card room establishment closing on January
31 S` 2012.
State Shared Revenue
Annual 2012 distribution of $S.l M is above 20l l's annual
activity by $79K or 1.6%. The increase in liquor profits tax is
due to the State auction of the State liquor stores. Per the State
Treasurer's Office, the City will share in the additional revenues
generated from the auctions of the State's liquar stores. The
decrease in liquor excise tax is due to State's temporary
elimination of revenue distribution to local governments.
The City qualified for Criminal Justice High Crime distribution
for 2"d half of 2012 through the first half of 2013. Criminal
Justice High Crime will be reevaluated in June 2013 to
determine if the City qualifies for the High Crime distribution
July 1 St, 2013 through June 30�', 2014.
PermitActivity
Building, planning, and zoning permit
activities are above 2011's annual activity
by $471K or 42.8%. Compared to annual
budget, permit activiry is exceeding
projections by $466K or 42.2%. Some
significant permits for 2012 includes:
Buffalo Wild Wings, DaVita, Northlake
Rim, Wynstone, King County Library
System, and Federal Way Public Schools.
Community Development's has a positive
variance of $308K is mainly due to one-
time items not yet spent including
comprehensive plan update, graffiti
operating and permit system upgrade.
' Fuel tax amount includes general/street, designated opereting funds, and transportation C IP.
Right-of-way permits and development services permit fees are down $2K or 0.7% when compared to annual budget. Public Works
Operations expenditures total $4.1M and is below budget of $S.1M by $958K mainly due to savings found in one time electricity,
traffic counts, repairs/maintenance, comprehensive plan update temporary help, and one-time gasoline increase.
Police Department
2012 expenditures total $21.8M and is below budget of $22.4M by $623K mainly due to vacancy and unspent one-time programs
for grants and contributians.
The total overtime budget of $888K consists of $686K for City overtime and $202K for billable time.
Compared to annual budget, City portion overtime is $13K or 1.9% above annual projections.
Compared to annual 2011 actuals, City portion overtime is $47K or 73% above prior annual total. Including the decrease in
billable overtime, total overtime increase $46K or 5.7%. The increase in overtime is due to shift call in and shift extension in order
to maintain minimum staffing for community and officer safety. The department was experiencing an unusual number of officers
who are on the injury list that is contributing to this shortage. In addition, there was mandatory training for firearms and emergency
vehicle operations courses that also contributed to the overtime for those personnel who instructed.
City portion of overtime includes $45K related to red light photo, which is currently not budgeted.
Jail Services
Jail Services for annua12012 is $19M and is
above annual budget of $1.8M by $101 K or
5.5%. Jail Services budget consists of
$1.8M for SCORE Jail maintenance &
operation, $SOK for one-time non-score jail
cost, $525K for debt service payment (of
which $525K have been paid) and $582K for
one-time jail reserves.
Compared to ZOII annual actuals, jail
services are down $2.4M or 55.1%. The
decrease is mainly due to switching over to
the SCORE facility in which payments are
based on a cost model. City of Federal Way
portion of the maintenance and operations is
$148K per month. Annual maintenance and
operations payment of $1.78M includes 12
months for SCORE.
Animal Serviees
Previously animal services program was administered by King County. The County had estimated that Federal Way would incur a
cost of approximately $400K -$SOOK annually to continue the service agreement at full recovery cost. In July of 2010, the City
formed its own Animal Services Division within the Police Department due to the anticipated increase in cost. In addition to cost
savings the City would benefit from increased services.
The adopted 2012 projected pet license revenues of $272K was based on 100% of King County license renewals and an increase in
new licenses. This did not take into consideration the free licenses for Senior/Disabled, which account for approximately 26% of
the total licenses issued annually or $33K if based on $25 licensing fee. The projected pet license revenue was reduced to $I53K
during the Mid-Biennium budget adjustment. The $332K expenditure budget includes funding for two animal services officers,
shelter, administrative hearings, supplies, dispatch services and internal services charges for the City's information technology and
fleet/equipment services. The budgeted cost is $183K (revenues of $153K less expenditures of $337K) which is substantially lower
than the anticipated cost of $400K -$SOOK had the Ciry retained King County's services.
On an annual basis, revenues total $104K which is $SK or 4.8% above annua12011 and $49K or 31.9% below annual projections.
Annual expenditures total $256K resulting in a net cost of $152K, which is substantially less expensive than King County and below
2012 annual projections.
The Police Department has taken various steps to increase licensing compliance, including: comparing current licenses against King
County's database; sending reminders to pet owners who have not complied; advertising the licensing law; including a licensing
flyer in utility bills; working with multi-family home complexes to place license brochure in new resident folder; providing
licensing brochure to local vets and pet stores; animal services booth at local farmers market; pet license enforcement; and the
deparhnent current has volunteers calling pet owners directly to remind them to renew their expired pet license.
Most recent efforts include mailing out over 1,000 pet license renewal notices (lst notice) on September 6'�'. Citizens will be
receiving an actual renewal notice that identifies what animal is eligible for renewal, etc. The fees are listed on the notice and
several ways to pay (check, online or in person). Additionally, there is information about how citizens can let the City know if the
animal is no longer with them. Pet license new fee structure, which was approved by Council on April 6, 2011, allows owners to
purchase multi-year license for altered pets only; which can range from $20-$25 for one year license to $50-$65 for a three year
license.
For 2012, the Deparhnent issued 3,179 paid licenses and 426 free licenses for permanent disabled/senior permanent/service animal
which generates $0 for pet license revenues.
The tables below provide a summary of revenues & expenditures and licenses issued by type.
* D-� - - -
� --- ------------• ., -
charges are not easily tracked separa�ely and therefore accounted withrn the total police internal servrce charges and dispatch services.
Traffic Safety/Red Light Photo Enforcement
Red light photo revenues are accounted for in the Traffic Safety Fund to be used for, but not limited to, prevention, education, and
enfarcement efforts related to traffic safety and compliance with traffic control devices within the City, including maintenance and
operations costs.
Currently there are a total of 14 cameras at 11 locations (8 of these cameras are red light and 6 are in the school zones). The original
4 red light cameras were activated in October 2008 and an additional4 cameras were activated February 2010. The original4 school
zone cameras were activated February 2010 and an additional2 cameras were activated December 2010.
Payments to ATS include $4,750/month per location plus supplemental fees for check processing.
Annual red light photo net revenues total $2.26M which exceeds annual 2011 actual by $131M. The overall increase is due to
increasing safety in the school zones.
Court
Municipal Court expenditures total $1.4M and is below budget of $1.6M by $185K. The positive variance is mainly due to savings
found in salaries/benefits, temporary help (for pro tem judges), court security, and interpreter costs.
Court revenues are $51 K or 3.4% below 2011 annual actuals and $86K or 5.6% below 2012 annual budget. The negative variance is
comprised primarily of a decrease in traffic & non-parking of $107K, offset by an increase in DUI and other misdemeanors of $37K
and $26K in criminal conviction fees.
*Yeaz-to-date budget is based on 2011 trends. The Court's increased workload and the resulting revenue from the photo enforcement program are not accounted for
in the Court's revenue or expense projections.
The negative variance is mainly due to decrease in traffic & non-parking.
Parks & Recreation includes administration, parks maintenance and general recreation. Annual expenditures total $3.7M and is
below budget of $4M by $348K. Parks savings of is primarily comprised of $348K is primarily comprised of $190K in one-time
programs not yet spent, $59K in salaries and wages, $35K in repairs and maintenance, $46K in other services & charges, $22K in
supplies, $20K in intergovernmental, and $8K in travel and training.
General Recreation and Cultural Services
Direct program expenditures total $1M excluding indirect costs. Including indirect administration costs, recreation expenditures
total $13M. Recreation fees total $938K. Recreation fees recovered 91.0% of direct costs and is 0.5% below the budgeted recovery
ratio of 91.5%. Considering indirect administration costs, the recovery ratio is reduced to 72.9°/a or is 0.2% below with the budgeted
recovery ratio of 73.1 %.
Program subsidy is established during the adopted budget process; increase in new or existing program expenditures require
approval. Total Parks revenues of $942K is $18K or 1.9% below annual budget of $960K. Compared to annual actual, general
recreation is below 2011's activity of $957K by $15K. Variance compared to annual 2011 actual is due to:
■ Adult Athletics — Revenues are down $30K mainly due to rained out tournaments delaying new leagues, timing of field
billings, and lower participation in volleyball and softball. Expenses are up $3K mainly due to an increase in temp help to help
boost programs in adult athletics.
■ Youth Athletics — Revenues are up $1K from 2011 due to growing youth softball tournament program, expenses are down $9K
from 2011 due to temp help not needed for cancelled volleyball progam.
■ Senior Services — Revenues are up $3K from 2011 due to drop-in programs at the FWCC continuing to gow including bridge,
line dancing, and a new ballroom dancing class. Expenditures are up $1 K due to salaries being slightly higher than 2011.
■ Community Recreation — Revenues are down $2K and expenses are on target from 2011. Summer camp ran at full capacity
for all 11 weeks. Special interest classes such as babysitting, cooking, yoga, and tai-chi have done very well. Preschool
education keeps adding classes that fill to capacity. The holiday break camp had less days available due to the days the holiday
hit this year allowing for less camp days.
■ Recreation Inc. — Revenues are up $25K and expenses are up by $44K from 2011. Special Olympic sports and weekend day
trips are running at capacity. Some of these programs are staffed entirely by volunteers. T'he increase in expenses is due to the
loss of funding for half of 1.0 FTE Recreation Inc. Coordinator which was previously funded by Highline Community College.
This position is now being funded .50 FTE by an increase in overall revenues and .50 FTE by CDBG grant. Revenues are up
mostly due to the CDBG grant.
■ Arts & Special Events — Revenues are down $11 K and expenses are down $2K from 2011. Revenues are down mostly due to
decrease in attendance for dance classes and events. Staff is working hard to promote new classes and reduce expenses to
improve the success of these programs. In September, 10 dance classes and 6 gymnastic classes started with full enrollment.
The table below is a comparison of budgeted versus actual subsidy and recovery ratio by program.
*Annual budgeted revenues of $953,764 does not include $5,600 budgeled for Arts Commission. When included, tota! budge► revenues jor Parks and General
Recreation total $959,364, whrch equals the General/Street Summary page for Parks and General Recreation budgeted revenues. Year-to-date actual reported on
the General/Street Summary page for Parks and General Recreation total $942, 006 which includes $4,184 for Celebration Park not reporled as part of the $937,822
above.
Federal Wav Communitv Center
The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and designated
utility tax transfer.
? 2011 Z012 Annual Budget vs Actuat
FederaF Way Annual Annual Favorable/(Unfavarable) ,'
'` .CommunityCenter ' Budget. Actoal Budget', Actuai $ : °!o
Begmnmg Fund Balance $ 780 753 $ 780,753 $ 967,942 $ 967 942 n/a n/a
��_ ._..vv �......,, .,. .� �.,,_ ._�_...__� 1.,..,,. . ..
_..__ _ _ _ __.._ ' _..._ _..
Revenues
_
Daily Drop-ins $ 352,622 '$ 306,463 $ 352,622 $ 300,692 $ (51,930) 14 7%
_._� _ _ _ . _ � _ _ _ _ _ _ _ ��,,,,�,.,,..
Passes 630 000 747 876 630 000 837 410 207 410 32.9°k
City Staff Membersh�p Employee 43 500 30 408 43 500 33 016 (10 484) -24.1 %
� � _�. e _ w _ _ � W _ v._
City Staff Membership - Family 3 423 1 246 1,246 Na
� � �.��. � __ __.._ ..... .... � v. � .�.. _.. �. _�w � � r_.
Youth Athietic FYograms 35,000 = 45,258 35,000 ; 44,024 9,024 25.8°h
_ ........ . . ......................... . _...... _...
Open Gym/hdoor Rayground _ _..... _....__.... .. - - - - Na
_..._ . . _ . _ .... ............... _..... _......... ...._..... .. ..
Aquatics Programs-Lessons/Classes 116,000 131,034 116,000 � 135,617 19,617 16.9°�
Childcare Fees � 9,000 9,607 � 9,000� � 8,959 �(41) �-0.5°r6
Fdness Classes/Ftness Traming 85,000 107,023 � 85,000� 108,917 � 23,917 28.1°k
_ �. �
Tow el/equipment Rentals 7 000 4,205 7 000 �_ _� 3 830 (3,170) -45.3%
Pool Rentals/Competitive-Lap Lanes 19 000 16,267 � 19 000 18 146 (854) -4.5°�
_._..._.._ _......._ .... ...... ......_........__ ....
3 _...__.... . _ .. .___ _..... _.._... . . _ .
Rentals 223,300 � 193,810 226,500 ; 210,299 (16,201) -7.2%
_. _.. __ . ............... ... . ___... . . . ...... ... _.... _ _. . .. ...... _........ . _..... _......... _ ........
Merchandise Sales 10,000 � 6,658 10,000 ; 8,330 (1,670) -167°r6
� �...___. ._._.�._,._ _-___�__ ._,_._....,.M....m.�.....__...�... _� __� ._...� .___. ..�..,,.,_- __.. _� � .__.____
ConcessionsNending � - 151 -; 1,067 1,067 Na
�� _. � ___�...�..-.- a._
Interest Eamings/Other Iufsc Revenues -� 952 - 3 1,487 1,487 n/a
__. _ _ � _ _ _ ..�� �.�_,.r _ __..c r_ __._� w-,�_�.�. _ �...�.
General ParWRec - Facility use charge 25,000 � 25 000 25,000 25,000 - 0.0%
__....�.... .m____ ,._...___� e_� __._W r�._ ,____._..._....�.__ w.._.._ __.. _.,..� _, ��__��.� __ _
Total Revenue 1,555,422 � 1 628 135 1 558 622 1 738 039 179 417 11.5%
Expenditures
�_._.�._.__� ...�__��.... �. �_,. _�_ __�.._. �_�.
P�rsonnelCosts � 1,303,919 1,302,897�� 1,301,607 _ 1,331,035 (29,428) -2.3%
Supplies 146,750 ' 139,389 148,750 � 147,447 (697) -0.5°k
Other Services & Charges 178,300 161,107 176,300 ` 169,083 7,217 4.1%
� _�.�..... � � _ _.__� �
Utddy Cost 380,000 { 398 198 380,000 335 862 44,138 11.6%
_ __ . _. _._ ._._ _..._..._ ... _ . _....._.. �. __._.... __._......._ __
htergovemmental 20,500 26,427 20,500. 26,153 (5,653) -27.6°k
..�.._..__..�.�_�.....�_,, � _� , �_.w._ _.. _. __� __,,,,,._ .� ..,.,,. �._ . ..._-- ___ _.__ �._�._
Capital - - 4,300 € - 4,300 100.0%
Internal Service Charges � 115,370 � 102,707 116,898 ; 103,016 � 13,882 �� 11.9°�
� ______�_ � W _____ �... �.
Total 6cpenditures 2,142,839 2,130,726 2 146 355 ` 2,112 597 33,758 1.6�0
_.w�_...�.. _ �.s_.._ _
Operating Rev Over /(Under Fxp) �587,417) (502,591) (587,733): (374,558) 213,175 36 3%
� ��� �.
Other Sources ��
_........._.......... _ _ .......____ - _ _ ___.. _.... ..
_._ _ _...._.. � _ .. . _.. _. ...... _.
Utility Tax - Reserves 106 000 � 193 408 87 000 281 117 194 117 223.1 °�
�.� _ _�� � �_ _ _._ . ....� �...___. _...�. r. � _ _ ,.._� __..w-
Utility Tax - Operations 590,000 502,592 619,000 424,883 194,117 31.4°�
_ . _ __ . � ...._. _ _ __ � _� � ___._____._ _ .._ __ _ __ ._ __ _ _ _..._ �, _ . _ _.._-
Total Other Sources 696,000 , 696,000 706,00
0 706,000 0.0°�
�.. .___...___ _._____., ,..�..x_�..�....�_._. �_.__..wm_._ __....__ �_._.� . ...._. _,___,,,.___, .. ,_ _,�
_ _.� . _ _ ,_... r..,_ _ _ _.._N , ....... ._ _ _ .- . � _ ._., e
Other Uses �� � �. � . ��_
CapdaUUse of Reserves 8,883 i 6 219 46 590 51 563 (4 973) 10.7°�
Bad Debt Expense - 52 175 50 325 n/a
Total Other�Uses� �� 8,883 � 6 219 98 765 101 888 (3123) �3.2°k
� _....... .. . _ ... ... ..............__ . . ..............
Net Income 99,700 3 187,190 19,502 ; 229,554 210,051 -1077.7°k
Ending Fund Balance $ 880,452 j$ 967,942 $ 987,444 ;$1,197,494 $ 210,051 21.3°k
Operating Recovery Ratio 72.6%' 76.4°k 72.6%; 82.3% n/a n/a
The operating revenue budget includes $1.SM in user fees/program revenues, $619K contribution from utility tax for operations,
$87K contribution from utility tax for reserves, and $25K use charge from General Fund Recreation for use of the facility. 2012
annual operating revenues total $1.7M and is $179K or 11.5% above the annual budget. In comparison to 2012's annual budget:
■ Daily Drop-in revenues are $52K or 14.7% below mainly due to staffing efforts to up-sell daily guests to Membership
Passes.
■ Pass revenues are $207K or 32.9% above due to marketing and membership retention efforts and high attendance in group
exercise and aquatics programs for families. Strong program offerings are helping bring in new customers and retain
current ones; in particular the addition of Group Ride and adjustments to pool hours to better serve families with young
children.
■ Youth Athletic program revenues are $9K or 25.8% above due to higher than usual participation in Kidz Love Soccer
and Basketball Life.
Federal Wav Community Center (continued�
■ Fitness Classes are $24K or 28.1% above due to high enrollment in Silver Sneakers, Specialty Fimess Training classes and
Personal Training programs.
■ Aquatic Programs are $20K or 16.9% above due to high enrollment in swim lessons, adult private swim lessons, and
lifeguarding courses.
■ Towel/equipment rental revenues are $3K or 453% below due to climbing rental gear being added as a membership
perk.
■ Rental Revenues are $16K or 7.2% below due mostly to economic factors that forced a few on-going rental clients to
cut back on their rentals. Staff has worked hard at getting new clients to fill the void, including two new on-going
church rentals on Sundays and the inclusion of Legal Shield event rentals on Saturdays. In addition High School sport
rentals and increased Holiday Party bookings also have helped. At year's end, 2012 revenue numbers exceeded 2011 by
$16,500 due mostly to efforts by the Facilities Service Coordinator and staff to secure new on-going meeting clients.
Annual operating expenditures total $2.1M and is $34K or 1.6% below annual budget. Federal Way Community Center has
recovered 82.3% of operating expenditures compared to the budgeted recovery ratio of 72.6%. In comparison to 2012's annual
budget:
■ Personnel Costs are $29K or 23% above due to increased instructor costs of adding Group Ride & Specialty Training
courses, as well as slight increases to service level demands placed on the facility from high membership numbers. These
increased expenses are offset by excess membership, ayuatic programs, and fimess class revenues. Also, to better serve ow
customers and community the Community Center has stayed open on City Holidays and added additional services and/or
special events; all of which require additional staffing resources.
■ Other Services & Charges are $7K or 4.1% below due to the timing of direct mail advertising pieces and a more
efficient and cost-effective approach to advertising media. Service projects during the closure week were also reduced
compared to 2011.
■ Utility Costs are $44K or 11.6% below due to facility staff's and City staff's efforts to analyze, implement and improve
energy efficiencies throughout the building.
■ Internal Service Charges are $14K or 11.9% below due to overall internal service being below.
City's contribution of $706K for the Community Center was scheduled to annually provide $619K for maintenance/operations
and $87K for capital reserves. Annually, $375K is needed to cover maintenance and operations.
Dumas Bav Centre Fund
In the 2011/2012 Adopted Budget process, Council approved combining Dumas Bay Centre and Knutzen Family Theatre for
accounting purposes and is referred to as the Dumas Bay Centre Fund. Dumas Bay Centre Fund annual operating revenue of $588K
is on target compared to annual projections.
Annual operating expenditures total $621K, which is $68K or 9.8% below annual budget of $689K. Expenses are down $29K from
annual 2011 due to marketing plan expenses that only took place in 2011 and repairs and maintenance savings. Ending fund
balance far Dumas Bav Centre Fund is a nositive $139K. of which $114K is earmarked for renairs and maintenance.
Other Departmental Year-to-date Variances
City Council expenditures total $360K and is below budget by $19K mainly due to savings in travel/training.
Mayor's Office expenditures total $990K and is below budget by $179K mainly due to savings found in public defender and
recovery grant not yet spent.
Human Services expenditures total $758K and is below budget by $104K mainly due to savings found in salaries/benefits and
professional services.
Economic Development expenditures total $155K and is below budget by $85K mainly due to one-time program for downtown
redevelopment.
Human Resources expenditures total $666K and is below budget by $188K mainly due to savings in one-time programs, timing of
election services and savings found in professional services.
Finance expenditures total $833K and is below budget by $63K mainly due to savings found in temporary help and overall
salaries/benefits.
Law expenditures total $1.4M and is below budget by $262K mainly due to savings found in salary/benefits, temporary help, and
unspent one-time monies for outside counsel.
CASH & INVESTMENTS
Currently all excess balances are invested in the State Investment Pool. The portfolio yield is 0.27%, which is above the average 6-
month US Treasury Bill (0.11%).
The total invested balance at the end of December is $66.SM. The state pool is composed of treasury securities (23.74%); interest
bearing bank deposits (4.06%), agency securities (0.61%), agency floating rate notes (14.42%), agency variable rate notes (7.01%),
discount notes (23.17%), certificates of deposit (0.48%), repurchase agreements (24.95%), and N.O.W accounts (1.57%).
SIP Average Invested Balance by Type
Dece m be r 2012
Treasury
Securit�s
23.74%
Repurchase
Agreements
24.95%
Agency IB Bank
Coupons, �posits
Account �rtificates of
Deposit
1.57% 0.48%
Agency
Fbating Rate
Notes
14.42% Agency
� Variable Rate
Notes
— 7.01 %
Notes
23.17%
6.0%
5.0°/a
4.0%
3.0%
2.0%
1.0%
0.0%
Interest Rates Comparison
For the Month of December 2012
2006 2007 2008 2009 2010 2011 2012
■6 Month T-�II
■ State Investment Pod
o In-Fause Irnestmerd
■ Pa7olio Average
DEBT SERVICE
Under RCW 3936.020 (2), The City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. In
addition, the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all
taxable property within the City. T'he City's outstanding total general obligation debt is $27.62M at December 31, 2012. This leaves
the City with a remaining debt capacity without voter approval of $90.23M and an additional $77.23M that can be accessed with
voter approval. The voter-approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60%
voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With
this vote, the voter approves additional property tax can be levied above and beyond the constitutional and statutory caps on
property tax.
In addition to these general-purpose debt capaciries, RCW 3936.030(4) also allows voters to approve park facilities and utility bond
issues; each limited to 2.5% of the City's assessed valuation. T'herefore, legally the City can issue up to a total of 7.5% of the Ciry's
assessed valuation in bonds for $553.61M. T'he Public Works Trust Fund Loans are the obligation of the Surface Water Urility,
backed by the rates collected from users, and are not considered as the City's general obligation debts nor are they subject to the
limitation of indebtedness calculation. The tables below show the available debt capacity for the City and schedule of outstanding
debt as of December 31, 2012.
Fund #/Fund Name Beginning Fund Annual Annual Annuai Net Ending Fund
Balance on 1HI2012 Revenue Expendkure Mcome/(loss) Balance on 42/31/2012
001�101 General/Streetfund: ; 13,743,853 44,994,825 42,703,875 2,290,946 15,034,800
201 DebtServlce Fund: 3,866,183 2,424,494 2,108,332 316,182 4,182,345
Speciat Revenue Funds:
102ArterialSVeet 469,704 1,548,968 1,937,144 (390,175) 79,529
103 Utilily Tax (') 4,170,863 13,086,582 12,603,760 482,822 4,853,685
106 Solid Waste 8 RecyGing 153,980 427,064 409,042 18,022 172,002
107 Special Contracts/Studies Fund 556,753 480 54,859 (54,379) 502,374
109 Hotel/Motel Lodging Tax 213,483 193,422 304,488 (111,067) 102,418
110 2% for the Arts 293 - - - �3
111 Federal Way Community Center 967,945 2,444,039 2,214,485 229,554 1,197,494
112 Traffic Safety Fund 557,077 2,258,178 839,386 1,418,790 1,975,867
119 CDBG 48,711 881,290 889,287 (7,99� 40,714
120 Path 8 Trails 151,807 169,881 155,000 14,861 188,868
Sub#otalSpecla/RevenweFands: T,290,616 20,88T,883' 18,387,452 ' 1,600.431 $,89f,447''
Capital Project Funds:
301 Downtown Redevelopment 2,207,052 10,068 52,539 (42,471) 2,184,582
302 Municipal FaciliUes 1,285,611 1,845 149,401 (147,755) 1,137,856
303 Parks 2,408,883 550,468 699,092 (148,623) 2,260,260
304 Surface Water Management 2,938,982 709,377 1,091,281 (381,884) 2,557,098
306Transportation 13,809,682 4,676,928 3,330,133 1,346,794 15,156,476
5ubtota/ C�pit81 ProjeCt FelndS: 22,650,210 5,948,486 5,3�2,425 626,06i 23,378,271 ''
Enterprise Funds:
401 Surface Water Management 2,312,896 3,921,797 2,994,655 927,142 3,240,038
402 Dumas Bay CenVe Fund 101,331 728,006 690,639 37,366 138,687
Subtota/ EnterprFse Funds: : ?,41d,228 4,649,803' 3,686,29+{ 964,508 3,378,T37 '
Intemal Service Funds
501 Risk Management 5,431,782 1,236,078 1,109,986 126,092 5,557,874
5021nformation Systems 3,417,861 1,760,268 1,560,869 199,389 3,617,260
503 Mail & Duplication 279,073 142,305 135,516 6,790 285,863
504 Fleet & Equipment 5,267,807 2,281,870 1,802,845 479,024 5,746,831
505 Buildings & Fumishings 1,462,490 549,513 434,871 114,642 1,577,132
Subtotal /Merna/ Service Fands: 15,859,013 '' S,970,034 5,044,087 92S,94T 16,784,960 !
Total AII Funds: 64,824,104'_ 84,975,325 78,251,470 6,724,058 Z1,548,160
' UUlity Tax ending fund balance of $4,653,685 inclutles $1,080,948 reservetl for Prop 1.
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUB.TEC'r: VOUCHERS
ITEM #:
POLICY QUESTION: Should the City Council approve the vouchers in the total amount of $1,500,032.81?
COMMITTEE: Finance, Economic Development, and Regional Affairs Committee
CATEGORY:
❑ Consent ❑ Ordinance
� City Councit Business ❑ Resolution
MEETIIVG DA7'E: February 26, 2013
❑ Public Hearing
❑ Other
STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance
I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services
rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of
Federal Way, Washington, and that I am authorized to authenticate and certify said liens.
G9�='"`� �/
Finance Director
Attachments: Voucher List
Options Considered: NA
MAYOR'S RECOMMENDATION: NA
MAYOR APPROVAL:
COMNIITTEE RECOMMENDATION:
DIRECTOR APPROVAL: '��N
Co il I�b�
"I move approval of the vouchers and forward to the March S, 2013 Council Meeting for a proval. "
�
�
.. �� �
Dini Duclos, Susan Honda � ob Cels i,
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the vouchers pursuant to RCW 42.24. "
(BELOR' TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO AC1'ION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
City of Federal Way - Accounts Payable Check List
Key Bank Page 1 of 22
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
233423 1/31/2013 011322 ABELLA, C. ANGELO 100.00
1/15/2013 01/15/13 MC-INTERPRETER SVC 100.00
233424 1/31/2013 004234 ABT TOWING OF FEDERAL WAY INC, 297.30
1/9/2013 09559 PD-VEHICLE TOW CASE #12-16176 297.30
233425 1/31/2013 011788 ACCU-TECH CORP., 27.20
12/28/2012 823-041786 IT-WIRE MANAGEMENT FOR SMART B 27.20
233426 1/31/2013 005003 ADVANCED TRAFFIC PRODUCTS INC, 7,626.68
1/4/2013 0000007154 PD-OPTICAM EMITTERS 4,358.10
1/23/2013 0000007239 PD-OPTICAM EMITTERS 3,268.58
233427 1/31/2013 000475 ALARM CENTERS/CUSTOM SECURITY, 426.15
1/4/2013 842698 PKM-Q1 2013 ALARM MONITOR SVC 186.15
12J19/2012 839436 PKM-Q1 2013ALARM MONITOR BLDCa 120.00
12/19/2012 839437 PKM-Q1 2013ALARM MONITOR BLDG 120.00
233428 1/31/2073 009764 ALLACCESS PRINTING & MAILING, 1,791.09
1/4/2013 29252 HR-BUSINESS CARDS MASTERS 1,218.57
1/11/2013 29200 HR-BUSINESS CARDS MASTERS 572.52
233429 1/31/2013 014379 ALPHAGRAPHICS, 346.09
1/14l2013 1385 MC-EXHIBIT LABELS 133.10
1/16/2013 1384 MC-JUROR MAILERS 212.99
233430 1/31/2013 001285 ALPINE PRODUCTS INC, 76.26
1/11/2013 TM-129613 PWST-MARKING PAINT 76.26
233431 1/31/2013 001012 Al'S TOWING, 198.20
1/10/2013 75690 PD-VEHICLE TOW CASE 13-439 198.20
233432 1l31/2013 005614 AMB TOOLS & EQUIPMENT CO INC, 113.58
1/14/2013 T295189 PKM-PLUMBING REPAIR SUPPLIES 113.58
233433 1/31/2013 010530 ARAMARK UNIFORM SERVICES, 173.56
1/1/2013 655-6580817 DBC-LINEN SVC 48.55
1/15/2013 655-6604672 DBC-LINEN SVC 53.17
1/8/2013 655-6592636 DBC-LINEN SVC 60.95
1/22/20t3 655-6616491 DBGLINEN SVC 10.95
233434 7/31/2013 010530 ARAMARK UNIFORM SERVICES, 25.61
1/7/2013 655-6589041 FWCC-FLOOR MAT SVC 25.61
233435 1/31/2013 014716 ARAS 360 TECHNOLOGIES INC, 1,975.00
1/16/2013 1557 PD-CSI TRNG 1,975.00
233436 1/31/2013 013196 ARC IMAGING RESOURCES, 190.70
1l17/2013 966956 IT-OCE PLOTTER SYSTEM MAINTAG 133.49
1/17/2013 966956 IT-OCE PLOTTER SYSTEM MAINTAG 57.21
233437 1/31/2013 000004 AWC-ASSOC OF WASHINGTON CITIES, 1,059.00
12/20/2012 12/20/2012 HR-2013 DRUG/ALCOHOL CONSORTIU 1,059.00
233438 1/31/2013 014400 BANNON CARLSON & KESSEL INC, 15,000.00
1/16/2013 13392 LAVIFBROKER SVCSAGI2-144- 15,000.00
233439 1/31/2013 007163 BIDDLE CONSULTING GROUP INC, 459.00
12/19/2012 42369 IT-HR OPAC PLUS ANNUAL MAINTEN 459.00
233440 1/31/2013 010185 BIRD, FERESIKA S 625.00
1/15/2013 01/15/13 MC-INTERPRETER SVC 100.00
1/3/2013 01/03/13 MC-INTERPRETER SVC 100.00
1/8/2013 01lOS/13 MC-INTERPRETER SVC 150.00
1l16/2013 01/16/13 MC-INTERPRETER SVC 175.00
1/18/2013 01l18/13 MC-INTERPRETER SVC 100.00
233441 1/31/2013 005521 BLAKE COMPANY INC, 148.92
1/8/2013 62737 DBC-REPAIR ICE MACHINE 148.92
233442 1/31/2013 013146 BLUE LINE TRAINING, 546.00
1/16/2013 668 PD-JUVENILE HOMICIDE TRNG SHUP 249.00
1/16/2013 670 PD-VERBAL JUDO TRNG T PARKER 99.00
1/23/2013 683 PD-VERBAL JUDO TRNG E SLOTHOWE 99.00
1/24/2013 689 PD-VERBAL JUDO TRNG TOLLEFSEN 99.00
233443 1/31/2013 001630 BLUMENTHAL UNIFORM CO INC, 2,090.86
1/15/2013 979373 PD-BOOTALLOW.KSMITH 197.05
1/4/2013 975322 PD-NEW LATERAL OFFICER UNIFORM 424.20
1/4/2013 977498 PD-BOOTALLOW. F MARTIN 197.05
Key Bank
Check No. Date Vendor Inv Date Invoice
1/7/2013 977911
1/10/2013 963917-02
1/10/2013 975322-01
1/10/2013 978637
1/8/2013 976530.01
1/4/2013 977463
1/15/2013 979375
1/2/2013 976927
1/2/2013 976937
1/2/2013 977006
233444 1/31/2013 004787 BOB BJORNEBY'S FEDERAL WAY, COLLISION
1 /4/2013 14391
233445 1/31/2013 010766 BRANCO, CHAD
1/23/2013 BRANCO 2013
233446 1/31/2013 014719 CARLSON, DORIS
1/11/2013 1211049
233447 1/31/2�13 000991 CASCADE COFFEE INC,
1/14/2013 202014305
233448 1/31/2013 014725 CASCADE TOWING - BONNEY LAKE,
1/17/2013 B5144584
233449 1/31/2013 004676 CENTERSTAGETHEATREARTS,
1!1l2013 JANUARY 1, 2013
233450 1/31/2013 014418 CENTRAL LAKE ARMOR EXPRESS INC,
1/2/2013 0045666-IN
1/7/2013 0046100-IN
233451 1/31/2013 012038 CERIUM NETWORKS INC,
1/1/2013 030521
1/1/2013 030521
1!1/2013 030521
233452 1/31/2013 007368 CHIEF SUPPLY CORPORATION,
1/11/2013 179562
1 /8/2013 176275
233453 1/31/2013 010360 CITY OF FEDERAL WAY,
1/15/2013 CK#1024
1/15/2013 CK #1024
1l22/2013 CK #1022
1/22/2013 CK #1022
1/22/2013 CK #1023
1/22/2013 CK #1023
233454 1/31/2013 000721 CORLISS RESOURCES INC,
1/4/2013 351665
233455 1/31/2013 005782 CSDC SYSTEMS INC,
12/31/2012 9447
12/31/2012 9447
12/31/2012 9447
12/31/2012 9447
12/31/2012 9447
233456 1l31/2013 000854 D J TROPHY,
1/16/2013 235592
1/7/2013 235532
1/10/2013 235560
1/10/2013 235560
233458 1/31/2013 005275 DMCJA,
1/23/2013 LARSON 2013
1/23/2013 ROBERTSON 2013
233459 1/31/2013 005276 DMCMATREASURER,
1/23/2013 WHITE 2013
1/23/2013 MORGAN 2013
233460 1/31/2013 011208 DOBSON, DANETTE
1/13/2013 1211051
233461 1/31/2013 005341 DODD, ESCOLASTICA ROSA
1l18/2013 01/18/13
Description
PD-HOLSTER FOR LATERAL LOYD
PD-NEW HIREANTHOLT SHIRTS
PD-NAME TAGS FOR LATERAL LOYD
PD-BOOTALLOW. M SANT
PD-BOOTALLOW. R FRANCO
PD-CIS JACKET FADLER
PD-PEPPER SPRAY
PD-BOOTALLOW. HAGLUND
PD-BOOTALLOW. DEMAREST
PD-BOOTALLOW. HODGE
RM-PW TRK 240-1 REAREND;RM-PW;
PD-SUNGLASSES ALLOW. BRANCO
PRCS-REFUND SLIVERSEAKERS 2012
HR-COFFEEAND COFFEE SUPPLIES
PD-VEHICLE TOWING SVC
DBC-01/13 KFT MANAGEMENTAG09-
PD-SWAT VEST J TAN
PD-SWAT VEST TAN
IT-01/13 PHONENOICE MAIL SYST
IT-01/13 PHONENOICE MAIL SYST
IT-01l13 PHONENOICE MAIL SYST
PD-FLASHLIGHT BATTERIES
PD-UNIFORM SHIRT K GREGORY
PD-INSTRUCTOR DEVELOPMENTTRNG
PD-INSTRUCTOR DEVELOPMENT TRNG
PD-FORCE SCIENCE TRNG SUMPTER
PD-FORCE SCIENCE TRNG SUMPTER
PD-FORCE SCIENCE TRNG ROBINSON
PD-FORCE SCIENCE TRNG ROBINSON
SWM-CONCRETE SUPPLIES
IT-(32) CONCURRENT USER LICENS
IT-DEVEIOPMENT CONDITIONS MANA
IT-IVR GATEWAY-
IT-AMAMDA PERMITS-
ilT-PUBLIC PORTAL PRODUCTION &
PD-VOLUNTEER NAME PLATES
DBC-EMBROIDERY SVC
DBC-NAME BADGES
DBC-NAME BADGES
MC-2013 DMCJA DUES LARSON
MC-2013 DMCJA DUES ROBERTSON
MC-2013 DMCMA DUES S WHITE
MC-2013 DMCMA DUES T MORGAN
PRCS-REFUND TAP CLASS CANCEL
MC-INTERPRETER SVC
Page 2 of 22
Amount Check Total
47.03
107.80
11.99
100.00
191.61
257.27
17.47
197.05
742.34
200.00
1,522.62
1,522.62
125.00
125.00
5.65
5.65
207.36
207.36
196.93
196.93
6,300.00
6,300.00
2,860.15
2,090.36
769.79
988.22
494.11
49.41
444.70
585.66
504.69
80.97
2,858.94
490.90
290.00
724.02
315.00
724.02
315.00
516.96
516.96
30,885.48
11,516.39
2,404.00
2,36422
3,782.76
10,818.11
147.97
10.00
61.32
19.16
57.49
1,500.00
750.00
750.00
300.00
150.00
150.00
45.00
45.00
525.00
137.50
Key Bank Page 3 of 22
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
1/22l2013 01/22/13 MC-INTERPRETER SVC 100.00
1/8I2013 01/08/13 MC-INTERPRETER SVC 187.50
1/15/2013 01/15/13 MC-INTERPRETER SVC 100.00
233462 1/31/2013 014720 DONNELLY, HOLLY 160.00
1/9/2013 1202157 PRCS-REFUND SWIM CLASS FEE 160.00
233463 1/31/2013 000570 EAGLE TIRE 8 AUTOMOTIVE (DBA), 642.34
1/8/2013 1-670 PWFLT-WIPER BLADES 6.39
1/14/2013 1-741 PWfLT-REPLC HEADLIGHT 77.43
1/17/2013 1-792 PWFLT-REPLC FUEL FILLER HOSE 86.07
1/3/2013 1-596 PD-REPLC STARTER 472.45
233464 1/31/2013 000097 EDEN SYSTEMS DIVISION, 45,655.63
12/31/2012 045-79960 IT-EDEN GUAP SUPPORT MAINTEN 9,338.32
12/31/2012 045-79960 IT-EDEN CASH REGISTER INTERFAC 466.92
12/31/2012 045-79960 IT-EDEN ACCOUNTS RECEIVABLE SU 2,49022
12/31/2012 045-79960 IT-EDEN HUMAN RESOURCES SUPPOR 5,602.99
12/31/2012 045-79960 IT-EDEN MENU SUPPORT MAINTENAN 933.83
12/31/2012 045-79960 IT-EDEN POSITION BUDGETING SUP 1.556.40
12/31/2012 045-79960 IT-EDEN PROJECTACCOUNTING SUP 4,980.45
12/31/2012 045-79960 IT-EDEN PURCHASING SUPPORT MAI 1,867.68
12/31/2012 045-79960 IT-EDEN BUDGET PREPARATION SUP 3,735.33
12/31/2012 045-79960 IT-EDEN PAYROLL SUPPORT MAINTE 9,338.32
12/31/2012 045-79960 IT-EDEN REQUISITIONS SUPPORT 1,245.10
12/31/2012 045-79960 IT-EDEN HUMAN RESOURCES SUPPOR 4,100.07
233465 1/37/2013 010600 EMERGENCY COMMUNICATIONS, 37,500.00
12/31/2012 ECN-013035 PV1�AG0&013 CODE RED SYSTEM- 37,500.00
233466 1/31/2013 014613 EMMETT KOELSCH COACHES INC, 59,795.64
9/25/2012 GC32007 PWFLT-BUS-VIN 1FDFE4FS9DDA26 59,795.64
233467 1/31/2013 000328 ERNIE'S FUEL STOPS (DBA), 16,606.27
1/15/2013 0392418 PWFLT-01/01/13-01l15/13 VEHICL 3,864.81
1/15/2013 0392418 PWFLT-01/01/15-01/15/15 FUEL C -138.34
1/15/2013 0392419 PD-01/01/13-01/15/13 VEHICLE F 615.13
1/15/2013 0392419 PD-01/01/13-01/15/13 VEHICLE F 12,757.25
1/15/2013 0392419 PD-01/01/13-Ot/15/13FUELCRED -492.58
233468 1/31/2013 007854 EXCEL SUPPLY COMPANY, 51.54
1/16/2013 62011 SWM-SAFETY GLOVES & HARD HATS 51.54
233469 1/31/2013 012942 FEDERAL WAYAUTO GLASS, 32.85
1/4/2013 1000988 PD-VEHICLE CLEANING 32.85
233470 1/31/2013 000229 FEDERAL WAY CHAMBER COMMERCE, 150.00
1/10/2013 8897 CC/MO/PD-01/09/13 CHAMBER LUNC 25.00
1/10/2013 8897 CC/MO/PD-01/09/13 CHAMBER LUNC 25.00
1/10/2013 8897 CC/MO/PD-01l09/13 CHAMBER LUNC 25.00
1/10/2013 8897 CC/MO/PD-01/09/13 CHAMBER LUNC 50.00
1/10/2013 8897 CC/MO/P0.01/09/13 CHAMBER LUNC 25.00
233471 1/31/2013 011667 FEDEX OFFICE, 16.26
1/18/2013 78073409498 SWAA-FED EX DELIVERY SVC 16.26
233472 1/31/2013 012626 FERGUSON, ERIC W 535.00
1/10/2013 065 MO-CONFLICT DEFENDER SVC- 535.00
233473 1/31/2013 012577 FIRESTONE,
1/8/2013 120679
1 /8/2013 120681
233474 1/31/2013 013290 FIRST STUDENT, INC,
1/3/2013 229-C-051683
233475 1/31/2013 008860 FOOD SERVICES OF AMERICA,
1/8/2013 4449409
1/15/2013 4464829
1/16/2013 4466792
1/16/2013 4467976
1l16/2013 4468049
1!9l2013 4451185
1/9/2013 4452888
1/4/2013 4442362
1l22/2013 4479506
1/18/2013 4473204
PD-NEW TIRES
PD-NEW TIRES
PRCS-HOLIDAY CAMP BUS SVC
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
OBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
989.00
526.49
462.51
375.00
375.00
3,592.61
16.69
166.20
950.22
-154.70
235.13
494.25
-67.08
868.68
120.18
251.44
Key Bank
Check No. Date Vendor tnv Date Invoice
1/18/2013 4473570
1/19/2013 4474482
233476 1/31/2013 009242 FSH COMMUNICATIONS LLC,
1/1/2013 000579726
233477 1/31/2013 011650 GEBREMICHAEL, MERIAM
1/8/2013 01/08/13
233478 1/31/2013 014712 GEHLSEN, MICHELLE
1/9l2013 JANUARY 9, 2013
233479 1/31/2013 009944 GLACKEN, CHARLES G
1/9l2013 8
233480 1/31/2013 010940 GOODYEAR WHOLESALE TIRE CNTR,
1/14/2013 900726033
233481 1/31/2013 004824 GOS PRINTING CORPORATION,
1/8/2013 79365
1/15/2013 79426
233482 1/31/2013 001992 GOSNEY MOTOR PARTS,
1/2/2013 565474
1/16/2013 566791
233483 1/31/2013 014722 GREEN, CHRISTY
1/13/2013 1211047
233484 1/31/2013 010092 HIGGINS, BRYAN
1/15/2013 HIGGINS 2012
233485 1/31/2013 003256 HURLEY ENGINEERING COMPANY,
1/4/2013 33014
233486 1/31/2013 002898 IACP,
1 /9/2013 1001042730
1/9/2013 1001047860
233487 1/31/2013 011936 IBM,
1 /6/2013 1304464
1 /6/2013 1304464
233488 1/31/2013 007109 INTERCOM LANGUAGE SVCS,
1/10/2013 13-013
233489 1/31/2013 011471 JANSSEN, FUMI O.
1/8/2013 01/08/13
233490 1/31/2013 014652 JEANIS, CHARLES
1/8/2013 01/08/13
233491 1/31/2013 005656 JIM'S DETAIL SHOP,
1/21/2013 14184F
233492 1/31/2013 010757 JOHNSON-COX COMPANY,
1/11/2013 00060406
1/11/2013 00060407
1/11/2013 00060406
1/11/2013 00060407
233493 1/31/2013 011736 KIM,CHULJOON
1/15l2013 01/15/13
1l22/2013 01/22/13
1/18/2013 01/18/13
1/17/2013 01/17/13
1!8/2013 01/08/13
233494 1l31/2013 000302 KING COUNTY RECORDS,ELECTIONS,
1/10/2013 JANUARY 2013
233495 1/31/2013 004052 LEED,
1/2/2013 01021303
233496 1/31l2013 007430 �EITGEB, MATTHEW
1/15/2013 LEITGEB 2012
233497 1/31/2013 003157 LES SCHWAB TIRE CTRS OF WA INC,
1/8/2013 37800055489
233498 1/31/2013 014723 LEUTY, CAROL
1/11/2013 1211050
233499 1/31/2013 004594 LIM, VANNARAS
1!8/2013 01/08/13
233500 1l31/2013 005339 LOWE'S HIW INC,
Description
DBC-CATERING SUPPLIES
DBC-CATERING SUPPIIES
IT-Ot/13 FSH PAYPHONE SVC
MC-INTERPRETER SVC
MC-01/09/13 VISITING JUDGE
PD-BKGRND INVEST. TRNG PURCELL
PD-NEW TIRE DELIVERED TO SPARK
PD-SUPPLEMENTAL STATEMENT FORM
PD-PROGRAM GUIDELINES BOOKS
PWFLT-DE-ICER
PWFLT-DE-ICER
PRCS-REFUND LIFEGUARDING CLASS
PKM-SAFETY BOOTS B HIGGINS
FWCC-PACO SEAL KIT FOR BOILER
PD-2013 IACP DUES B VNLSON
PD-2013 IACP DUES HWANG
IT-8203 POWER SYSTEM 520 MAIN
IT-SOFTWAREAMD /OR SERVICES F
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-INTERPRETER SVC
PD-VEHICLE CLEANING
FWCC/PRCS-ENVELOPES
FWCC/PRCS-ENVELOPES
FWCC/PRCS-ENVELOPES
FWCC/PRCS-ENVELOPES
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-RECORD PRO-TERM OATH
PD-CONCEAL CARRY HOLSTER
PD-CIS CLOTHINGALLOW. LEITGEB
PWFLT-TIRE TUBE
FWCC-ERFUND CLASS CANCELLED 20
MC-INTERPRETER SVC
Page 4 of 22
Amount Check Total
69.98
641.62
80.00
80.00
100.00
100.00
150.00
150.00
275.00
275.00
120.90
120.90
345.61
129.81
215.80
209.18
104.59
104.59
125.00
125.00
190.80
190.80
654.68
654.68
240.00
120.00
120.00
3,001.43
2,058.51
942.92
450.00
450.00
150.00
150.00
137.50
137.50
82.13
82.13
766.51
205.31
177.94
205.32
177.94
612.50
100.00
100.00
100.00
200.00
112.50
33.00
33.00
173.94
173.94
116.59
116.59
30.16
30.16
45.00
45.00
280.00
280.00
731.96
Key Bank
Check No. Date Vendor Inv Date Invoice
1/22/2013 01224
1/8/2013 02808
1/8I2013 02808
1/8/2013 02808
1/8/2013 02808
1/16/2013 10820
1/16/2013 23299
1/4/2013 02450
1/8/2013 02792
1/11/2013 09069
233501 1/31/2013 013367 LUEY, JACOB
1l23/2013 1216171
233502 1/31/2013 011938 MAIPI, XAVIER
1l15/2013 01/15/13
233503 1/31/2013 005176 MERINO STRAWE, BETTY
1l22/2013 01/22/13
233504 1/31/2013 008029 MONTES DE OCA RICKS, MARIA
1/8/2013 01/08/13
233505 1/31/2013 002014 MOORE WALLACE,
1/11/2013 244489543
1/7/2013 242453475
233506 1/31/2013 014717 N D C HVAC, INC,
1/15/2013 13-100107 REFUND
1/15/2013 13-100107 REFUND
233507 1/31/2013 001052 NAPAAUTO PARTS,
1/14/2013 251850
233508 1/31/2013 000043 NEW LUMBER & HARDWARE COMPANY,
1/4/2013 269201
1/2/2013 269152
1/2/2013 269148
233509 1/31/2013 012758 NIX, VIEGNKHAM S.
1/18/2013 01/18/13
233510 1/31/2013 005493 NORTHWEST EMBROIDERY INC,
1/14/2013 77716
1/23/2013 77851
233511 1/31/2013 011210 NOVAK, AMY J
1/t1/2013 1211048
233512 1/31/2013 011414 OFFICE DEPOT,
1/10/2013 639545297001
1/10/2013 639545445001
1/10/2013 639545446001
1/10/2013 639545447001
233513 1/31/2013 010521 OLM LANDSCAPE GROUP,
1/15/2013 7059
233514 1/31/2013 007444 ORCA PACIFIC INC,
1/11/2013 946
1/7/2013 878
233515 1/31/2013 007248 OTfO, JEFFERY
1/16/2013 OTTO 2013
233516 1l31/2013 004644 PACIFIC PLANTS INC,
1!8/2013 69114
1/8/2013 69115
1/8/2013 69116
1/10/2013 69140
233517 1/31/2013 006440 PAPE MACHINERY INC,
1/9/2013 2323191
233518 1/31/2013 006241 PETTY CASH-POLICE DEPT,
1/25/2013 PD-Ot/25/13
1/25l2013 PD-01/25/13
1/25/2013 PD-01/25/13
1/25/2013 PD-01/25/13
1/25/2013 PD-01/25/13
Description
PWST-PRE-MIXED GAS & STABILIZE
FWCC-CONDUIT, GLOVES, TOOL SET
FWCGCONDUIT, GLOVES, TOOL SET
FWCC-CONDUIT, GLOVES, TOOL SET
FWCC-CONDUIT, GLOVES, TOOL SET
FWCC-MAINT/REPAIR SUPPLIES
FWCC-BATTERIES
PKM-MISC REPAIR SUPPLIES
PKM-MATERIAL FOR LAKOTA REPAIR
PKM-PLUMBING REPAIRS - LAKOTA
PRCS-REFUND RENTAL DEPOSIT 01/
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-INTERPRETER SVC
FI-TIME SHEETS
FI-2012 W2 & 1099 SUPPLIES
CD-13-100107 INCOMPLETE APPLIC
CD-13-100107 INCOMPLETE APPLIC
PWFLT-SIGNAL LIGHT
SWM-MISC SCREWS/BOLTS
PWST-CABLE TIES
PKM-PAINT
MC-INTERPRETER SVC
PD-EMBROIDERY SVC RECORDS SHIR
PD-EMBROIDERY RECORDS SHIRTS
PRCS-REFUND CLASS CANCELLED 20
PD-OFFICE SUPPLIES
PD-LAMINATING POUCHES
PD-BULLETIN & CORK BOARDS
PD-PENS
PKM-TREE & PLANT REPLACEMENT
FWCC-POOL CHEMICAL SVC AG13-00
FWCC-POOL CHEMICAL SVC AG13-00
PD-MASTER BREACHER TRNG J OTTO
PKM-LANDSCAPE PLANTS
PKM-LANDSCAPE PLANTS
PKM-LANDSCAPE PLANTS
PKM-LANDSCAPE PLANTS
PWFLT-INSPECT ELECTRICAUSTART
PD-USB THUMBDRIVES FOR-
PD-COFFEE FOR VOLUNTEER-
PD-COFFEE FOR VOLUNTEER-
PD-COFFEE FOR VOLUNTEER-
PD-MILEAGE REIMBURSEMENT-
Page 5 of 22
Amount Check Total
119.49
93.23
9.53
16.62
28.93
43.30
112.46
22.84
90.50
195.06
500.00
500.00
100.00
100.00
100.00
100.00
187.50
187.50
656.48
390.29
266.19
58.00
36.00 �
20.00
30.96
30.96
66.49
11.91
44.31
10.27
100.00
100.00
98.46
65.84
32.82
45.00
45.00
166.97
56.95
8.74
95.30
5.98
11,891.70
11, 891.70
1,084.90
632.38
452.52
450.00
450.00
5.978.71
1,976.48
859.58
2,321.40
821.25
289.18
289.1 S
427.58
57.63
84.59
21.07
79.02
8.64
Key Bank
Check No. Date Vendor Inv Date Invoice
1/25/2013 PD-01/25/13
t/25/2013 PD-01/25/13
1/25/2013 PD-01/25/13
1/25/2013 PD-01/25/13
1/25/2013 PD-01/25/13
233519 1/31/2013 000808 PLATT ELECTRIC SUPPLY,
1/9/2013 3118420
1/9/2013 3118810
1/Y4/2013 3125889
1/16/2013 3170197
233520 1/31l2013 001095 PRIMA- WASHINGTON CHAPTER,
1/24/2013 2013 DUES
233521 1/31/2013 014714 PROFESSIONAL LAW ENFORCEMENT,
3/26l2013 WE6000579
233522 1/31/2013 007837 QUARTERMASTER,
1/3/2013 P678324901013
1/9/2013 P678554801016
1/11/2013 P678553801017
233523 1/31/2013 004805 ROBINSON, TOM
1/22/2013 ROB�NSON 2013
1/22/2013 ROBINSON 2013
1/22/2013 ROBINSON 2013
1/22l2013 ROBINSON 2013
233524 1/31/2013 005508 SAFAROVA-DOWNEY, ALMIRA
1/15/2013 01/15/13
1/8/2013 01/OS/13
1/24/2013 01/24/13
1/22/2013 01/22/13
1/18/2013 01/18/13
233525 1/31/2013 OY0975 SAFECHECKS,
1/21/2013 0520353
233526 1/31/2013 003726 SAFEWAY STORE #1555,
1/10/2013 2246160
1/3/2013 2246154
233527 1/31/2013 003174 SAN DIEGO POLICE EQUIPMENT CO,
1/3/2013 605041
233528 1/31/2013 011764 SBS LEASING PROG. OF DE LAGE,
1/12/2013 16476490
233529 1/31/2013 005417 SCARFF FORD,
1/14/2013 C17758
233530 1/31l2013 012981 SCORE,
1/7/2013 252
233531 1/31/2013 004811 SEATTLE STER�ING MACK,
1/11/2013 CS19049
233532 1/31/2013 001885 SPARKS CAR CARE,
1/17/2013 31817
1/17/2013 31823
1/21/2013 31838
1l22/2013 31453
1/22/2013 31829
1/22/2013 31854
1/18/2013 31830
1/8/2013 31756
1/15/2013 31774
1/15/2013 31809
1/14/2013 31800
1/14/2013 31805
1/9l2013 31765
1/9/2013 31765
1/11/2013 31777
1/11/2013 31787
1/16/2013 31818
233533 1/31l2013 001618 SPEEDY GLASS - TACOMA,
Description
PD-FIREARMS AMMUNITION-
PD-SMALL CUTTING SAW-
PD-CIS CLOTHING ALLOWANCE-
PD-ADDTL BAGGAGE FEES-
PD-CIS CLOTHINGALIOWANCE-
DBC-ELECTRICAL SUPPLIES
DBC-RETURN ELECTRICALSUPPLIES
DBC-ELECTRICAL SUPPLIES
DBC-RETURN ELECTRICALSUPPLIES
LAV1tiWA CHAPTER PRIMA DUES - 20
PD-NARCOTICS TRNG J OTTO
PD-WOOL CAP
PD-EXPLORER CAPS
PD-EXPLORER HATS
PD-FORCE SCIENCE TRNG ROBINSON
PD-FORCE SCIENCE TRNG ROBINSON
PD-FORCE SCIENCE TRNG ROBINSON
PD-FORCE SCIENCE TRNG ROBINSON
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-INTERPRETER SVC
MC-INTERPRETER SVC
IT-A/P CHECK STOCK
PRCS-COOKING CLASS SUPPLIES
PRCS-COOKING CLASS SUPPLIES
PD-AMMUNITION SUPPLIES
IT-01/13 CD COPIER RPR, MNT, S
PD-REPLC REAR WINDOW
PD-01/13 SCORE PRISONER LODGIN
PWFLT-VEHICLE REPAIR PARTS
PD-WIPER MOTOR, WIPER BIADES
PD-FRONT BRAKES 8 ROTORS
PD-BATTERY 8 WIPER BLADES
PD-REBUILD TRANSMISSION
PD-TENSION STRUTS, BALLJOINTS
PD-BRAKES
PD-OLF
PD-BRAKES & ROTORS
PD-TRANSMISSION REPAIRS
PD-BRAKES & ROTORS
PD-REPAIR TIRE
PD-MOUNT/BALANCE NEW TIRE
PD-POWER WINDOW MOTOR, LOF
PD-POWER WINDOW MOTOR, LOF
PD-BATTERY, MOTOR MOUNTS
PD-MOUNT NEW TIRES
PD-BATTERY
Page 6 of 22
Amount Check Total
53.64
10.93
43.41
40.00
28.65
412.21
473.04
-319.30
382.64
-124.17
150.00
150.00
250.0a
250.00
200.76
23.27
73.49
104.00
509.98
15.10
84.82
370.06
40.00 '
537.50
100.00
137.50
ioo.00
100.00
100.00
17.58
17.58
115.07
75.71
39.36
327.71
327.71
109.92
109.92
355.88
355.88
314,324.67
314,324.67
88.75
88.75
9,795.03
309.02
391.62
280.79
3,315.66
1,244.31
653.80
38.00
712.32
626.99
686.65
21.90
14.24
343.34
56.94
872.84
56.94
169.67
KY���7
Key Bank Page 7 of 22
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
'10/8/2012 9172-1032984 PD-VEHICLE WINDSHIELD REPAIR 32.85
233534 1/31/2013 003600 SPILLMAN TECHNOLOGIES INC, 33,510.00
12/11/2012 25082 IT-PROPERTY EDVIDENCE MODULE. 554.05
12/11/2012 25082 IT-HUB MODULE- 16,625.12
12/11l2012 25082 IT-LICENSES/PERMITS MODULE- 554.05
12/11/2012 25082 IT-PERSONNEL MANAGEMENT MODULE 1,385.18
12/11/2012 25082 IT-RECORDS MANAGEMENT- 924.18
12/11/2012 25082 IT-TRAFFIC INFORMATION MODULE- 980.03
12/14/2012 25082 IT-STATE LINK MODULE- 2,307.16
12/11/2012 25082 IT-FINGERPRINT INTERFACE MODUL 1,409.27
12/11/2012 25082 IT-SUMMIT IMAGING MODULE- 7,643.10
12/11/2012 25082 IT-EVIDENCE BARCODE INTERFACE 563.93
12H1/2012 25082 IT-EVIDENCEAUDITINTERFACE^ 563.93
233535 1/31/2013 010732 SPOKANE COUNTY SHERIFF'S, 25.00
1/22/2013 JANUARY 22, 2013 PD-PDA FOR LE TRNG D SHINES 25.00
233536 1/31/2013 004701 SPRINT,
1/9/2013 LCI-161012
233537 1/31/2013 007120 ST JOSEPH'S MEDICAL CENTER,
1/14/2013 37227
233538 1/31/2013 003307 STERICYCLE INC,
1l14/2013 3002123224
233539 1l31/2013 000308 SUBURBAN CITIES ASSOCIATION,
1/3/2013 2308
233540 1J31/2013 007710 SUPERIOR LINEN SERVICE,
1/7/2013 90387
1/14/2013 91822
1/21/2013 93273
233541 1/31/2013 002521 SUPERLON PLASTICS INC,
1/7/2013 13F0062
233542 1/31/2013 007990 SYMBOLARTS LLC,
1/15/2013 0181199-IN
233543 1/31/2013 009523 SYSTEMS FOR PUBLIC SAFETY,
1/18/2013 20746
1/18/2013 20791
1/4/2013 20655
1/4/2013 20684
1/4/2013 20685
1/18/2013 20657
, 1/18/2013 20660
1/18/2013 20661
1/18/2013 20662
1/18/2013 20663
1/18/2013 20664
1/18/2013 20665
233544 1/31/2013 012468 TAP-RACK TACTICAL LLC,
1/18/2013 MARCH 2O13
233545 1/31/2013 006033 THE FAB SHOP LLC,
1/8/2013 18495
233546 1/31/2013 010320 THE ROBERT LARSON,
1/23/2013 DOCS313024
233547 1/31/2013 001424 THYSSENKRUPP ELEVATOR INC,
1/1/2013 3000356255
233548 1/31/2013 014724 TOBIAS, JOHN
1/23/2013 1216172
233549 1/31/2013 005549 TRINH, JAMES
1/8/2013 01/08/13
1/18/2013 01/18/13
233550 1l31/2013 003837 UNITED PARCEL SERVICE,
1/5/2013 OOOOF6588V013
1/12/2013 OOOOF6588V023
233551 1/31/2013 005019 UNITED RENTALS (NORTH AMERICA),
1 / 15l2013 108 367770-001
PD-SPRINT SUBPOENA SVC
DBC-REFUND RENTAL DEPOSIT 01/1
PD-MEDICAL WASTE DISPOSAL SVC
CC-2013 SCA MEMBERSHIP DUES
DBC-LINEN SERVICE
DBC-LINEN SERVICE
DBC-LINEN SERVICE
SWM-MANHOLE/CB LID�
PD-TUDOR FLAT BADGE
PD-INSTALL NEW WHELEN SWITCH
PD-REPOSITION RIFLE RACK
PD-INSTALL NEW CHARGE GUARD
PD-REPLC RADIO UNIT
PD-INSTALLARM REST
PD-NEW VEHICLE SETUP SEATS, CO
PD-NEW VEHICLE SETUP SEATS, CO
PD-NEW VEHICLE SETUP SEATS, CO
PD-NEW VEHICLE SETUP SEATS, CO
PD-NEW VEHICLE SETUP SEATS, CO
PD-NEW VEHICLE SETUP SEATS, CO
PD-NEW VEHICLE SETUP SEATS, CO
PD-RIFLE/SUB GUN INSTRUCTOR TR
PWST-LED LIGHTS FOR SANDER
PD-REPLC ENGINE LIFTERS
CHB-01/13 ELEVATOR MAINT SVCS
PRCS-REFUND SR. TRIP CANCEL 20
MC-INTERPRETER SVC
MC-INTERPRETER SVC
PD-UPS DELIVERY SVC
PD-UPS DELIVERY SVC
SWM-GAS MONITOR/GAS ALERT
30.00
30.00
150.00
150.00
162.82
162.82
39,186.00
39,186.00
63.75
21.40
20.95
21.40
499.32
499.32
85.00
85.00
19,507.43
114.87
137.84
103.38
45.95
43.76
2,723.09
2,723.09
Z,723.09
2,723.09
2,723.09
2,723.09
2,723.09
600.00
600.00
87.52
87.52
2,346.62
2,346.62
700.42
700.42
38.00
38.00
200.00
100.00
100.00
26.67
22.51
4.16
67324
673.24
Key Bank
Check No. Date Vendor Inv Date Invoice
233552 1/31/2013 001124 VERIZON WIRELESS,
1/13/2013 864523058-00002
1/12l2013 1154670564
233553 1/31/2013 000294 VILMASIGNS,
1/14/2013 185
233554 1/31/20Y3 006857 VP CONSULTING INC,
1/11/2013 00001010
1/11/2013 00001010
1/11/2�13 00001010
1/11/2013 00001010
1/11l2013 00001010
1/11/2013 00001010
1/11/2013 00001010
1/11/2013 00001010
1/11l2013 00001010
1/11/2013 00001010
233555 1/31/2013 011517 WA DEPT OF LABOR & INDUSTRIES,
1/25/2013 LICENSE 20527 NEAL
1/25/2013 MARTIN 20Y3
1/25/2013 MICKELSEN 2013
233556 1/31/2013 009277 WA STATE DEPT OF AGRICULTURE,
1/7/2013 56163
1/7/2013 60858
1/7/2013 60114
1!7/2013 60141
1!7l2013 79512
233557 1/31/2013 000567 WA STATE DEPT OF ECOLOGY,
1/15/2013 2013-WAR045516
233558 1/31/2013 006853 WAHI, PRAN
1/18/2013 01/18/13
233559 1/31/2013 006007 WALKER ACE HARDWARE,
1!3/2013 006578
1/14/2013 006590
1/10/2013 006588
1/10/2013 006589
1/9/2013 006587
233560 1J31/2013 014726 WALSH, SUSAN
1/22/2013 0991200231447
233561 1/31/2073 008523 WASHINGTON CORROSION SVCS,
1/17/2013 13-100245 REFUND
1/17/2013 13-100245 REFUND
233562 1/31/2013 014622 WORKSITE WELLNESS, LLC,
1!1l2013 2791
233563 1/3112013 003567 WRIGHT ROOFING INC,
1/23/2013 JANUARY 23, 2013
233564 1/31/2013 010020 WSAPT,
1!9/2013 2013 DUES
1/9/2013 2013 DUES
1/9l2013 2013 DUES
233565 1/31l2013 700203 WSCADV,
1/11/2013 37223
233567 2/13/2013 000302 KING COUNTY RECORDS,ELECTIONS,
2/12/2013 FWSC BLA
233568 2/13/2013 000302 KING COUNTY RECORDS,ELECTIONS,
2/12/2013 KANG SHORT PLAT
233569 2/15/2013 000083 AARO INC DBATHE LOCK SHOP,
1/17/2013 825171
1/23/2013 83190
1/25/2013 83237
1/28/2013 83275
2/6/2013 83424
233570 2/15/2013 000332 ABC LEGAL MESSENGERS INC,
Description
IT-01/13 CELLULAR SVC
PD-01/13 BAIT CAR WIRELESS WAT
PWFLT-VEHICLE NUMBER DECALS
IT-LASERFICHE WEBLINK SOFTWARE
IT-LASERFICHE FULL USER SOFTWA
IT-LASERFICHE IMPORT AGENT SOF
IT-LASERFICHE SNAP SHOT SOFTWA
IT-LASERFICHE QUICKFIELDS SOFT
IT-LASERFICHE SCANCONNECT SOFT
IT-LASERFICHE RETRIEVAL USER S
IT-LASERFICHE RME SERVER FOR M
IT-LASERFICHE WEBACCESS SOFT
IT-LASERFICHE REALTIME LOOKUP
WA L&I EXPLOSIVE LICENSE NEAL
PD-WA L81 EXPLOSIVE LICENSE MA
PD-WA L&I EXPLOSIVE LIC. MiCKE
PWST-PESTICIDE LICENSE P FOSTE
PWST-PESTICIDE LICENSE B LYBEC
SWM-PESTICIDE LICENSE R THOMAS
SWM-PESTICIDE LICENSE G NEIFFE
SWM-PESTICIDE LICENSE E FISHER
SWM-2013 Wq ECOLOGY PERMIT
MC-INTERPRETER SVC
PKM-SCREWDRIVER SET & BITS
PKM-PLUMBING SUPPLIES
PKM-SAWSAL BLADE
PKM-RECIP. BLADE, PLUMBING SUP
CHB-TAPE RULE, TOGGLE BOLTS
MC-RED LIGHT REFUND S WALSH
CD-13-100245 OUTSIDE OF CITY R
CD-13-100245 OUTSIDE OF CITY R
HR-WELLNESS PROG. SVCAGI2-128
PKM-ROOF MAINTENANCE SVC AG11-
CED-WSAPT MEMBERSHIP DUES-CIMM
CED-WSAPT MEMBERSHIP DUES-FERN
CED-WSAPT MEMBERSHIP DUES-SKID
DBC-REFUND DEPOSIT LESS SCREEN
CD-KING CO. RECORD BLA FWSD-
CD-KING CO. RECORD KANG SHORT
PKM-LOCKSMITH SERVICES
PWFLT-DUPLICATE KEYS
DBC-PADLOCK
DBC-FIRST KEY BY CODE
DBC-DUPLICATE KEY
Page 8 of 22
Amount Check Total
7,429.67
7,361.98
67.69
109.50
109.50
12,136.98
1,741.05
1,138.80
427.05
547.50
131.40
37.23
1,642.50
4,599.00
1,741.05
131.40
175.00
75.00
50.00
50.00
165.00
33.00
' 33.00
33.00
33.00
33.00
22,864.50
za,ssa.so
100.00
100.00
208.55
37.19
58.71
24.08
63.72
24.85
130.00
130.00
83.00
20.00
63.00
1,138.25
1,138.25
29,750.41
29,750.41
105.00
35.00
35.00
35.00
117.15
117.15
154.00
154.00
375.00
375.00
423.47
265.54
60.66
58.01
26.28
t2.s8
125.00
Key Bank
Check No. Date Vendor Inv Date Invoice
1/28/2013 MFWA000600039
1/28/2013 MFWA000600039
233571 2/15/2013 012621 ADVANCED PRO FITNESS REPAIR,
1/30/2013 01301301LK
233572 2/15/2013 000568 AGRI SHOP INC,
1/23/2013 26660/1
233573 2/15/2013 000475 ALARM CENTERS/CUSTOM SECURITY,
1/21/2013 844715
233574 2/15/2013 014736 ALBANO, ROMULO L& FEBELUZ E
2/12/2013 ROW 072104-9167-04
233575 2/15l2013 009764 ALLACCESS PRINTING & MAILING,
1/29/2013 29365
233576 2/15/2013 014379 ALPHAGRAPHICS,
1/23/2013 1411
1 /24/2013 1422
1 /25/2013 1427
233577 2/15/2013 001285 ALPINE PRODUCTS INC,
1/28/2013 TM-129811
233578 2/15/2013 005287 AMERICALLCOMMUNICATIONS&,
1/21/2013 2D6417-0113
1/21/2013 2D6417-0113
1/21/2013 2D6417-0113
233579 2/15/2013 005833 ANNA'S PARTY RENTALS,
2/4/2013 14413
233580 2/15/2013 010530 ARAMARK UNIFORM SERVICES,
1/29l2013 655-6628352
2/5/2013 655-6640139
233581 2/15l2013 010530 ARAMARK UNIFORM SERVICES,
Z/4/2013 655-6636545
2/4/2013 655-6636546
1/21/2013 655-6612925
1l21/2013 655-6612926
233582 2/15/2013 014738 BANKOFAMERICA, N.A.,
2/12/2013 072104-9167-04
233583 2/15/2013 006119 BASELINE ENGINERRING, INC.,
1/18/2013 13671
233584 2/15/2013 010993 BENJERT, JULIE
1/29/2013 BENJERT 2013
233585 2/15/2013 010185 BIRD, FERESIKAS
1/29/2013 01/29/13
233586 2/15/2013 013146 BLUE LINE TRAINING,
1/25/2013 694
2/7/2013 724
1/29/2013 703
1/24/2013 690
1/24/2013 690
2/1/2013 709
233587 2/15/2013 001630 BLUMENTHAL UNIFORM CO INC,
1/22/2013 978576-01
1/15/2013 978547
1/18/2013 979679
233588 2/15/2013 004787 BOB BJORNEBY'S FEDERAL WAY, COILISION
1/10/2013 14373
233589 2/15/2013 011289 BOWMAN, JASON
2/7/2013 JANUARY 2013
233590 2/15/2013 007087 BROWNELLS INC,
1/30/2013 08508637.00
233591 2/15/2013 014541 C 8 S GENERAL CONTRACTING LLC,
1/25/2013 368
233592 2/15/2013 000991 CASCADE COFFEE INC,
11/20/2012 301325213
233593 2/15/2013 009573 CENTER ELECTRIC, INC.,
Description
LAW-MNTHLY SRV CHRG; 1-28-13
LAW-MNTHLY SRV CHRG; 1-28-13
FWCC-FITNESS EQUIP. SVC AG11-1
PKM-CHAIN SAW SUPPLIES
CHB-02/13-04/13ALRM MNTR SVC
PWST-ROW 072104-9167-04 ALBANO
HR-BUSINESS CARDS
SWR-HAZARDOUS WASTE FLYERS
SWR-RECYCLE EVENT BROCHURES
SWR-BUSINESS RECYCLING FLYERS
PWST-MARKING PAINT
PW/SWM/CHB-AFTER HR CALL-OUTA
PW/SWM/CHB-AFTER HR CALL-OUTA
PW/SWM/CHB-AFTER HR CALL-OUTA
FWCC-TABLE RENTAL HEALTH FAIR
DBC-LINEN SERVICE
DBC-LINEN SERVICE
FWCC-FLOOR MATS SVC
FWCC-FLOOR MATS SVC
FWCC-FLOOR MATS SVC
FWCC-FLOOR MATS SVC
PWST-PARTIAL RELEASE ALBANO
SWM-ON CALL SURVEYING AG10-082
PD-CIS CLOTHINGALLOW. BENJERT
MC-INTERPRETER SVC
PD-JUVENILE HOMICIDE TRNG GREE
PD-JUVENILE HOMICIDE TRNG TILF
PD-NW GANGS TRNG GRAF
PD-JUVENILE HOMICIDE TRNG-
PD-JUVENILE HOMICIDE TRNG-
PD-VERBAL JUDO TRNG GALLAGHER
PD-BOOTALLOW. PETERSON
PD-BOOTALLOW. SCHULZ
PD-BOOTALLOW. MICKELSEN
PWFLT-ROOF LINER REPAIRS
FWCC-01/13 PERSONALTRAINER SV
PD-GLOCK TRIJICON FRONT SIGHT
CDHS-HOUSING REPAIR PROG. AG12
PRCS-COFFEE 8 COFFEE SUPPLIES
Page 9 of 22
Amount Check Total
62.50
62.50
.175.20
175.20
192.67
192.67
75.00
75.00
8,881.80
8,881.80
179.25
179.25
235.44
104.03
27.38
104.03
38.13
38.13
282.91
94.30
94.31
94.30
232.14
232.14
124.00
10.95
113.05
126.66
25.61
37.72
25.61
37.72
227.00
227.00
3,100.00
3,100.00
500.00
500.00
100.00
100.00
1,443.00
498.00
249.00
99.00
zas.00
249.00
99.00
488.66
191.61
197.05
100.00
1,867.85
1,867.85
1,830.34
1,830.34
1,793.15
1,793.15
1,962.20
1,962.20
305.58
305.58
1,259.25
Key Bank Page 10 of 22
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
1/4/2013 53943-000 FWCC-MOTORANDPUMP 1,259.25
233594 2/15/2013 004676 CENTERSTAGETHEATREARTS, 1,700.00
2/5/2013 DECEMBER 2012 PRCS-THEATRE PERFORMANCES AG12 1,700.00
233595 2/15/2013 000202 CENTURYLINK, 2,066.74
2/4/2013 206-Z04-0609 472B IT-01/13 PHONE/DATA SVC 1,033.37
2/4/2013 206-Z04-0609 472B IT-01/13 PHONE/DATA SVC 930.03
2/4/2013 206-Z04-0609 472B IT-01/13 PHONE/DATA SVC 103.34
233596 2/15/2013 000202 CENTURYLINK, 364.97
1l19/2013 1245968645 IT-01/13 LONG DISTANCE SVC 182.49
1/19/2013 1245968645 IT-01/13 LONG DISTANCE SVC 21.89
1/19/2073 1245968645 IT-01/13 LONG DISTANCE SVC 160.59
233598 2/15/2013 010360 CITY OF FEDERAL WAY, 374.25
2/12/2013 CK #1026 PD-NWGIA GANG TRNG C WHLKER 134.47
2/12/2073 CK #1026 PD-NWGIA GANG TRNG C WALKER 90.00
2/812013 CK #1025 PD-SNUG MTG D SHINES 84.78
2/8/2013 CK #1025 PD-SNUG MTG D SHINES 65.00
233599 2/15/2013 004848 CITY OF RICHLAND, 500.00
2/1/2013 20863 PD-INTERVIEW TRNG DAVIS, CLARY 500.00
233600 2/15/2013 003564 CLARY, JOHN 140.00
2/6/2013 CLARY 2013 PD-INTERVIEW TRNG J CLARY 140.00
233601 2/15/2013 003752 COASTVNDE SUPPLY DBA, 2,528.41
1/9/2013 W2508265 FWCC-JANITORIALSUPPLIES 1,027.38
1/23/2013 W2511894-1 FWCC-JANITORIAL SUPPLIES 478.12
1/18/2013 W2511894 FWCC-JANITORIALSUPPLIES 514.38
1/25/2013 T2514398 DBC-JANITORIAL SUPPLIES 463.63
1/16/2013 T2510898 CHB-JANITORIAL SUPPLIES 44.90
233602 2/15/2013 014735 CODE 3, LLC, 4,537.68
1/30/2013 1262 PD-BALLISTIC BLANKETS 4,537.68
233603 2/15/2013 002863 COMPLETE COLLISION CENTER, 1,329.89
1/23/2013 265D3489 RM-OFF ECKERT/WALI PS6274; RM- 1,329.89
233604 2/15/2013 000771 COSTCO/HSBC BUSINESS SOLUTIONS, 4,025.33
1/26/2013 JANUARY 2013 PRCS-GLOVES 126.59
1/26/2013 JANUARY 2013 PW-GLOVES 51.99
1/26/2013 JANUARY 2013 CD-LENDERS BREAKFAST 48.84
1/26/2013 JANUARY 2013 PW-GLOVES 51.98
1/26/2013 JANUARY 2013 PD-PATROL SUPPLIES 589.34
1/26/2013 JANUARY 2013 PD-DRINKING CUPS 113.25
1/26/2013 JANUARY 2013 PD-CAMERA FOR CIS 2,702.54
1/26/2013 JANUARY 2013 FWCC-GLOVES 252.93
1/26/2013 JANUARY 2013 FWCC-RESALE ITEMS 87.87
233605 2/75/2013 009696 CRESTWOODANIMALHOSPITAL, 430.84
1l31/2013 27032 PD-K9 FAX MEDICAL CARE 430.84
233606 2/15/2013 010015 CUTHBERT, GAIL 2,172.30
2/7/2013 JANUARY 2013 FWCC-01/13 PERSONAL TRNG SVCS 2,172.30
233607 2/15/2013 009505 D& L SUPPLYAND MFG., INC, 718.57
1/17/2013 282770 FWCC-PLUMBING SUPPLIES 148.87
1/17/2013 282772 PKM-BASIN FAUCET 392.45
1/17l2013 282773 PKM-PLUMBING SUPPLIES 123.57
1/21/2013 282843 CHB-BRASS STUD WASHERS 53.68
233608 2/15/2013 000854 D J TROPHY, 10.00
1/22/2013 235634 FI-CAFR PLAQUE PLATE ENGRAVING 10.00
233609 2/15/2013 014721 DEMOCRATS, 30 LD, 250.00
1/18/2013 1214134 PRCS-REFUND RENTAL DEPOSIT 250.00
233610 2/15/2013 011175 DESTINATION MEDIAALLIANCE, LL, 37.50
12/18/2012 1122-13 CDED-SCENIC WAAD 2013 37.50
233611 2/15/2013 005341 DODD, ESCOLASTICA ROSA 325.00
1/29/2013 01/29/13 MC-INTERPRETER SVC 150.00
2/4/2013 02/04/13 MC-INTERPRETER SVC 175.00
233612 2/15/2013 012666 EDD, DALE
1/19/2013 JANUARY 19, 2013
PRCS-FIRSTAID/CPR CLASSESAGI
233613 2/15/2013 008141 EJ USA, INC,
1/18/2013 3568979 SWM-OVERLAY REBUILD SUPPLIES
112.00
112.00
4,705.19
4,705.19
Key Bank
Check No. Date Vendor Inv Date Invoice
233614 2/15/2013 001294 ENTERPRISE SEATTLE,
11/28/2012 3299
11l28/2012 3299
233615 2/15/2013 001046 EQUIFAX CREDIT INFORMATION SVC,
1/17/2013 7607893
233616 2/15/2013 000328 ERNIE'S FUEL STOPS (DBA),
1l31/2013 0393273
1/31/2013 0393273
1/31/2013 0393273
233617 2/15/2073 002899 ESAADOLFSON,
12/28/2012 101032
12/28/2012 101032
12/28/2012 101032
233618 2/15/2013 014373 ESBENSHADE, DANIEL
2/7l2013 JANUARY 2012
233619 2/15/2013 000217 FEDERAL EXPRESS CORPORATION,
1/25/2013 2-156-03340
2/1/2013 2-162-86809
233620 2/15/2013 012942 FEDERAL WAY AUTO GLASS,
1/31/2013 1000994
233621 Z/15/2013 000229 FEDERAL WAY CHAMBER COMMERCE,
1/31/2013 8924
1/31/2013 8924
2/7/2013 8929
1/31/2013 8924
233623 2N5/2013 004690 FEDERAL WAY NUTRITION SERVICES,
1/31l2013 3896
233624 2/15/2013 001183 FEDERAL WAY PUBLIC SCHOOLS,
1/15/2012 AR09068
233625 2/15/2013 001893 FEDERAL WAY SCHOOL DISTRICT,
2/5/2013 SIF-JANUARY 2013
2/5/2013 SIF-JANUARY 2013
233626 2/15/2013 012626 FERGUSON, ERIC W
1/28/2013 067
2/5/2013 068
233627 2/15/2013 008860 FOOD SERVICES OF AMERICA,
2/4/2013 4466792SP
2/4l2013 4506221
1/30/2013 4496493
1/31/2013 4500130
1/22/2013 4478698
1/24/2013 4485276
1/25l2013 4487637
233628 2/15/2013 013156 FORENSIC PIECES INC,
1/30/2013 COFFEY REGISTER
233629 2/15/2013 003118 GALLS INC,
1/16/2013 473707
233630 2/15/2013 000117 GFOA-GOV'T FINANCE OFFICERS,
1/23/2013 0145742S
1/22/2013 0142003
233631 2/15/2013 013377 GOLDEN WOOD, LLP,
2/2/2013 51
233632 2/15/2013 004824 GOS PRINTING CORPORATION,
1/24/2013 79449
233633 2/15l2013 001992 GOSNEY MOTOR PARTS,
1/29/2013 567999
233634 2/15/2013 002547 GRAINGER INC,
1/16/2013 9041917395
1/10/2013 9015817506
1/10/2013 9037409852
1/8/2013 9034951757
1/16/2013 9042483355
Description
CDED-ENTERPRISE SEATTLE PUBLIC
CDED-ENTERPRISE SEATTLE PUBILC
PD-CREDIT REPORTING SVC
PD-01/16/13-01/31/13 VEHICLE F
PD-01/16/13-01/31/13 FUEL CRED
PD-01/16/13-01/31/13 VEHICLE F
CD-ENVIRON. RV MIRROR ESTATES-
CD-ENVIRON. RV MIRROR ESTATES-
CD-ENVIRON. RV MIRROR ESTATES-
FWCC-01/13 PERSONEL TRNG SVC A
SWM-FEDERAL EXPRESS DELIVERY S
CDHS-FEDEX DELIVERY SVC
PD-VEHICLE CLEANING SVC
CC/MO/PD-ECONOMIC FORECAST SPO
CC/MO/PD-ECONOMIC FORECAST SPO
CC-02/13 CHAMBER LUNCHEON
CC/MO/PD-ECONOMIC FORECAST SPO
PD-01/13 OFFICER'S MEALS
PKM-07/12 - 09/12 SAG IRRIGATI
FI-JAN 2013 SCHL IMPACT FEE &
FI-JAN 2013 SCHL IMPACT FEE &
MO-CONFLICT DEFENDER SVC AG12-
MO-CONFLICT DEFENDER SVC AG12-
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
�BC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
PD-FORENSIC TRNG M COFFEY
PD-FIRE RETARDANT UNIFORMS-JAG
FI-2013 GAAFR NEWSIETTER
FI-2013 GFOA DUES
MO-CONFLICT DEFENDER SVC AG12-
PD-CASE FILE TABS
PWFLT-SHOP RAGS
CHB-BATTERIES
CHB-STORAGE RACKS
CHB-STORAGE RACKS
CHB-STORAGE RACKS
PKM-ROPE GRAB
Page 11 of 22
Amount Check Total
10,000.00
5,000.00
5,000.00
23.49
23.49
14,498.71
14,327.58
-560.51
731.64
235.12
-235.12
235.12
235.12
491.40
491.40
30.46
24.76
5.70
82.13
82.13
305.00
34.38
206.24
30.00
34.38
166.50
166.50
1,674.59
1,674.59
28.101.42
28,098.00
3.42
980.00
695.00
285.00
3,041.73
155.00
86.32
900.78
189.62
814.12
255.42
640.47
495.00
495.00
3,619.60
3,619.60
690.00
50.00
640.00
6,370.00
6,370.00
348.10
348.10
40.78
40.78
2,854.42
41.63
308.78
-308.78
1,067.23
355.40
Key Bank
Check No. Date Vendor Inv Date Invoice
1/14/2013 9040031990
1/8/2013 9034951740
1/14/2013 9040031990
1/17/2013 9043151233
1/17/2013 9043151241
1/17/2013 9043687806
1/7l2013 9034167214
1/11/2013 9037916104
1/24/2013 9050011387
2/8/2013 9035397935
233635 2/15/2013 010106 GRETTE ASSOCIATES,
1/1/2013 33828
233636 2/15/2013 014732 GUN BUDDY, LLC,
2/1/2013 000163
233637 2/15/2013 011444 HABITAT FOR HUMANITY OF,
1l28/2013 10
233638 2/15/2013 012708 HARTMANNS CONTINENTAL,
8/22/2012 1423
233639 2/15/2013 013883 HELLER, PAUL
2/7/2013 HELLER 2013
233640 2/15/2013 003985 HIGHLINE WATER DISTRICT,
1/10/2013 19221-00
233641 2H5/2013 011991 HINKLEY, KEVIN B.
2/5/2013 13-007
233642 2/15/2013 002477 HOME DEPOT-DEPT 32-2500780030,
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
� 1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
1/26/2013 JANUARY 2013
233643 2/15/2013 012927 IRON MOUNTAIN INFORMATION MGMT,
1/31/2013 GMU2237
1/31/2013 GMT7635
233644 2/15/2013 009079 J AND Y INVESTMENT LLC,
2/11/2013 JAN - DEC 2013
233645 2/15/2013 011471 JANSSEN, FUMI O.
2/5/2013 02/05/13
233646 2/15l2013 000718 JENNINGS EQUIPMENT INC,
1/17/2013 38305
1/15/2013 19728R
1/15/2013 19729R
233647 2/15/2013 012966 JGM TECHNICAL SERVICES INC,
1/18/2013 1497
233648 2/15/2013 005656 JIM'S DETAIL SHOP,
1/24/2013 14191F
1/28/2013 14196F
1/28/2013 14197F
233649 2/15/2013 014434 JOBS FOR SOUTH SOUND,
1/24/2013 2012/003
233650 2/15/2013 011472 KARIUKI, PAUL
2/5/2013 02/OS/13
Description
PKM-ROPEAND BATTERIES
PKM-TARP
PKM-ROPEAND BATTERIES
FWCC-BATTERY
FWCC-FLASHLIGHT
FWCC-FLASH LIG HT
FWCC-IIGHTING SUPPLIES
FWCC-REPAIR/MAINT SUPPLIES
FWCC-WASHERS, BOLTS, NUTS
FWCC-GENERATOR CARTRIDGE
CD-OS-06403 SOLTYS REVIEW
PD-CAR LOCKING SYSTEM
CDHS-NSP3 PROGRAM AG11-172-
PD-NEW UNIFORMS
SWM-MEDICAL DEDUCTI$LE HELLER
PWST-12/12 27454 PAC HWY IRRIG
PW-ON CALL PLAN REVIEWAGIO-04
PWTR-NAILS
PKM-TOTE
PKM-REPAIR SUPPLIES
PKM-LIGHTING SUPPLIES
FWCC-GAS THERMOCOUPLE
PD-VEHICLE KEYS
DBC-TOGGLE BOLTS
SWM-REBAR
PKM-LAKOTA REPAIR SUPPLIES
CHB-TOOLS
CH&RETURN TOOLS
CHB-TOILET SEAT
CHB-FLASHLIGHT
CHB-SPRAY HEAD
CHB-SHOP RAGES, SPRAY HEAD
CHB-MULTITOOL, LAG SCREWS
HRCK-01/13 RECORDS STORAGE
PD-01/13 RECORDS STORAGE SVC
IT-2013 WIFI LEAVE AG05-126
MC-INTERPRETER SVC
PWFLT-WHEEL SPIN
PWFLT-OLF, SPEEDOMETER
PWFLT-OLF, TAIL LIGHT
PKM-ON CALL ELECT SVC AG12-036
PWFLT-VEHICLE CLEANING SVC
PD-VEHICLE CIEANING SVC
PD-VEHICLE CLEANING SVC
CDED-12/13 BUSINESS INCUBATOR
MC-INTERPRETER SVC
Page 12 of 22
Amount Check Total
422.35
17.68
12.27
102.75
48.68
30.14
274.95
390.49
39.41
51.44
1,050.00
1,050.00
254.00
254.00
48,563.97
48,563.97
4,559.58
4,559.58
91.86
91.86
75.27
75.27
2,500.00
2,500.00
829.07
45.14
21.87
10.71
82.38
24.70
28.59
10.51
43.16
385.83
68.21
-43.04
23.52
24.07
7.40
30.34
65.68
3,120.96
2,572.49
608.47
3,720.00
3,720.00
100.00
100.00
851.72
23.89
467.93
359.90
709.31
709.31
186.16
21.90
82.13
82.13
12,000.00
12,000.00
250.00
100.00
Key Bank
Check No. Date Vendor Inv Date Invoice
t/29/2013 01/29/13
233651 2/15/2013 011736 KIM, CHULJOON
2/5/2013 02/OS/13
233652 2/15/2013 000125 KING COUNTY FINANCE DIVISION,
7/1/2012 2001804
233653 2/15/2013 003898 KING COUNTY RADIO,
1/24/2013 7096
233654 2/15/2013 000302 KING COUNTY RECORDS,ELECTIONS,
2/8/2013 FEBRUARY 2012 -
233655 2/15/2013 000096 LAKEHAVEN UTILITY DISTRICT,
1/15/2013 3568201
1/28/2013 1768602
1/28/2013 1768602
233656 2/15/2013 001939 LANDAU ASSOCIATES INC,
1l16/2013 30893
233657 2/15/2013 010098 LEADSONLINE LLC,
2/1/2013 223578
233658 2/15/2013 004052 LEED,
1/23/2013 01231301
233659 2H5/2013 007430 LEITGEB, MATTHEW
2/6/2013 LEITGEB 2012
233660 2/15/2013 011909 LEXISNEXIS RISK,
1/31/2013 1470204-20130131
1 /31 /2013 1470204-20130131
233661 2/15/2013 014733 LIFEGATE FOURSQUARE CHURCH,
2/7/2013 37350
233662 2/15l2013 000630 LLOYD ENTERPRISES INC,
1 /3/2013 166791
233663 2/15/2013 005339 LOWE'S HIW INC,
1/22/2013 02196
233664 2/15/2013 012967 M J DURKAN INC,
2/1/2013 FEBRUARY 1, 2013
233665 2/15/2013 014579 M.A.D. CONSTRUCTION, LLC,
1/24/2013 13-863
233666 2/15/2013 700156 MACDONALD MILLER SERVICE INC,
1/25/2013 SVC037661
233667 2/15/2013 011460 MAIL, COPY 8 MORE,
1 /24/2013 117772
233668 2/15/2013 011685 MICKELSEN, CHRISTOPHER
1/30/2013 MICKELSEN 2013
233669 2/15/2013 012823 MILES RESOURCES LLC,
1/22/2013 224203
233670 2/15/2013 012408 MT VIEW LOCATING SERVICES LLC,
1/15/2013 15786
233671 2/15/2013 004445 NATIONAL SAFETY INC,
1/16/2013 0337672-IN
233672 2/15/2013 005432 NEIFFER, GARY
1/23/2013 NEIFFER 2012
233673 2/15/2013 OOOQ43 NEW LUMBER & HARDWARE COMPANY,
1/17/2013 269479
1/17/2013 269504
1/25/2013 269663
1/28/2013 269719
1/29/2013 269736
1/17/2013 269480
1/23/2013 269614
233674 2/15/2013 006001 NOBLE, LINDA
2/5/2013 02/OS/13
233675 Z/15/2013 000959 NORSTAR INDUSTRIES INC,
1/23/2013 49043
233676 2/15/2013 004064 NORTHWEST FIRE INVESTIGATORS,
2/11/2013 KIM REGISTER
Description
MC-INTERPRETER SVC
MC-INTERPRETER SVC
PWST-DE-ICER STORAGE SPACE REN
IT-PD RADIO MAINT/REPAIR
CD-REPLENISH KC RECORD. FEEAC
SWM-09/21-11/20/12 1026 S 351S
DBC-10/16-12/17/12 3200 DASH P
DBC-10/16-12/17/12 3200 DASH P
SWM-ON-CALL ENVIRON SVCS AG09-
PD-RENEW LEADSONLINE SVC
PD-DUTY BELT HOLSTER
PD-CSI JACKET M LEITGEB
PD-01/13 LEXIS NEXIS SVC
PD-01/13 LEXIS NEXIS SVC
DBC-REFUND RENTA� OEPOSIT 02/1
SWM-GRAVEL
FWCC-PAINT, OAK WOOD, BOLTS
MO-02/13 STATE LOBBYIST SVC AG
CDHS-HOUSING REPAIR PROG.AG12
DBC-HVAC FILTERS, BELTS
DBC-FEDERAL EXPRESS SVC
PD-CIS CLOTHINGALLOW. MICKELS
SWM-ASPHALT MIX
PKM-LOCATING - POWER, WATER LI
SWM-SAFETY VEST, HATS
SWM-BOOTALLOW. G NEIFFER
PKM-REBAR
PKM-HOSE, HOSE CONNECTOR
PKM-BONDOAUTQ BODY FILLER
PKM-PAINT BRUSHS & ROLLERS
PKM-CONCRETE MIX, STARTING FLU
PKM-DOWELS & PLYWOOD
FWCC-GFI OUTLET
MC-INTERPRETER SVC
PWST-PLOW BLADES
PD-FIRE INVESTIGATOR TRNG. R K
Page 13 of 22
Amount Check Total
150.00
100.00
100.00
600.00
600.00
8,496.59
8,496.59
1,478.00
1,478.00
434.50
118.52
10428
211.70
3,142.00
3,142.00
6,348.00
6,348.00
120.40
120.40
115.58
115.58
484.98
242.48
242.50
150.00
150.00
zos.�a
zos.�2
110.93
110.93
5,166.66
5,166.66
�s.iza.2s
16,128.26
1,171.87
1,171.87
39.34
39.34
324.23
324.23
408.61
408.61
160.00
160.00
57.49
57.49
190.00
190.00
256.31
57.90
57.13
34.26
22.06
10.19
37.58
37.19
112.50
112.50
2,847.00
2,847.00
750.00
375.00
Key Bank
Check No. Date Vendor Inv Date Invoice
2/11/2013 MICKELSEN REGISTER
233677 2/15/2013 000708 NRPA-NAT'L REC 8 PARKASSOC,
2/11I2013 112511
233678 2/15/2013 011414 OFFICE DEPOT,
1/21/2013 641625585001
1/24/2013 1546104954
1/21/2013 641625585001
1/21/2013 641625652001
233679 2/15/2013 007444 ORCA PACIFIC INC,
1/24/2013 1213
1/18/2013 1110
1/18/2013 1111
233680 2/15/2013 000885 pARKER PAINT MANUFACTURING CO,
1/28/2013 022018325
1/28/2013 022018328
1/23/2013 022018285
233681 2/15l2013 011624 PETTY CASH - DBC,
2/4/2013 DBC-02/04/13
2/4/2013 DBC-02/04/13
233682 2/15/2013 006241 PETTY CASH-POLICE DEPT,
2/11/2013 PD-02/11/13
2/11/2013 PD-02/11/13
2/11/2013 PD-02/11/13
2/11/2013 PD-02/11/13
2l11l2013 PD-02/11/13
2/11/2013 PD-02/11/13
2/11/2013 PD-02/11/13
2/11/2013 PD-02/11/13
2/11/2013 PD-02/11/13
2/11/2013 PD-02/71/13
2/11/2013 PD-02/11/13
2/11/2013 PD-02/11113
233683 2/15/2013 007059 PHELPSTIRE CO,
1/17/2013 821767
233684 2/15/2013 000808 PLATT ELECTRIC SUPPLY,
1/14/2013 3107853
233685 2/15l2013 011748 PNW COMMERCIAL FITNESS SALES,
1 /31 /2013 14628
233686 2/15/2013 004680 PON, KEITH
1/31/2013 PON 2012
233687 2/15/2013 010647 PRECISION COLLISION,
1/8/2013 62341
1/18/2013 62342
233688 2/15/2013 010091 PRESNELL, DERRECK
1/30/2013 PRESNELL2013
233689 2/15/2013 001259 PROSECUTINGATTORNEYSOFFICE,
2/14/2013 JAN 2013
233690 2/15/2013 009363 PRO-TOW MAPLE VALLEY,
1/31/2013 116332
233691 2/15/2013 011942 PUBLICFLEETMANAGERSASSOC.,
1129l2013 682
233692 2/15/2013 000051 PUGET SOUND ENERGY INC,
'I/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
1/18/2013 PARKS 2012 01
Description
PD-FIRE INVESTIGATOR TRNG. MIC
PKM-2013 NRPAASSOCIATION DUES
PD-BINDER CLIPS, CLIPBOARDS, P
FWCC-DVD'S AND FLASH DRIVE
PD-BINDER CLIPS, CLIPBOARDS, P
PD-PENS
FWCC-POOL CHEMICAL SVC AG13-00
FWCC-POOL CHEMICAL SVC AG13-00
FWCC-POOL CHEMICAL SVC AG13•00
PKM-PAINT SUPPLIES
PKM-PAINT SUPPLIES
CD-PAINT SUPPLIES
DBC-11/12-12/12 VAHDATI
DBC-01/13 BRANDON MILLER
PD-COFFEE FOR VOLUNTEER-
PD-DOG BAIT TREATS -ANIMAL SV
PD-REIMBURSE:LUNCHEON-
PD-MEETING EXPENSE-
PD-INQUEST C MICKELSEN
PD-ALTER UNIFORM SHOLL
PD-BOOTALLOW. RADAMS
PD-COURT TESTIMONY DEMAREST
PD-FUEL PRESERVATIVE FOR-
PD-COURT B VOLLMER
PD-HEADLIGHT BULB REPLACEMENT
PD-HEARING C NORMAN
PWFLT-NEW TIRE
CHB-ELECTRICAL SUPPLIES
FWCC-EQUIP REPAIR/MAINT
PD-BOOT ALLOW. K PON
RM-PS6252 PIT; RM-PS; RSK# 13-
RM-MCCOLLUM/ECOLOGY BLK-PW 254
PKM-BOOTALLOW. D PRESNELL
FI-01/13 REMIT CRIME VICTIM FE
PD-VEHICLE TOW CASE 13-1426
PWFLT-2013 PFMA DUES
CHB-01/13 33325 8TH AVE Z00453
PKF-01/13 600 S 333RD EVID. BL
PKF-01/13 SAC PARK RR FIELD LI
PKF-01/13 1STAVE & CAMPUS DR.
PKM-01/13 2410 S 312TH BEACH R
PKM-01/13 2410 S 312TH STORAGE
PKM-01/13 2410 S 312TH WOODSHO
PKF-01J13 2645 S 312TH ANX-RR/
PKF-Ot/13 2645 S 312TH SEWER L
PKF-Ot/13 2700 SW 340TH ALDERD
Page 14 of 22
Amount Check Total
375.00
113.00
113.00
108.40
9.09
50.35
12.54
36.42
2,826.67
587.73
1,703.71
535.23
334.63
�a�.n
158.72
28.14
97.15
81.03
16.12
436.43
79.02
11.99
43.46
14.67
18.00
10.95
95.82
20.00
9.84
20.00
54.74
57.94
132.09
132.09
29.12
29.12
842.06
842.06
191.49
191.49
1,943.62
964.91
978.71
269.90
269.90
1,717.75
1.717.75
295.94
295.94
120.00
120.00
83,744.89
15,079.63
845.85
1,656.92
38.78
412.79
13.53
198.99
1,650.47
12.49
10.44
Key Bank
Check No. Date Vendor
Inv Date
1/18/2013
1/18/2013
1/18/2013
1/18/2013
1/18/2013
1/18/2013
1/18/2013
1/18/2013
1/18/2013
1/18/2013
1l18/2013
1/18/2013
1 /29/2013
1 /29/2013
1/29/2013
1/29/2013
1/29/2013
1/29/2013
1/29/2013
1/29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1/29/2013
1 /29/2013
1l29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1l29/2013
1 /29/2013
1 /29/2013
1l29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29l2013
1/29/2013
1/29/2013
1 /29/2013
1/29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29l2013
1 /29/2013
1 /29/2013
1/29/2013
1 /29/2013
1/29/2013
1/29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29/2013
1 /29l2013
1 /29/2013
I nvoice
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PARKS 2012 01
PWfR 2013 01
PWfR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWfR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWfR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
P1NTR 2013 01
PWTR 2013 01
PWT'R 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWfR 2013 01
PWTR 2013 01
PWTR 2073 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 Ot
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWfR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
PWTR 2013 01
Description
PKF-01/13 28156 1/2 24TH HERIT
PKM-01/13 31207 28TH AVE SKATE
PKF-01/13 32730 17TH AVE SWAL
PKF-01/13 33914 19TH AVE SAG F
PKF-01/13 34915 4TH AVE MARKX
PKF-01/13 34915 4TH AVE S PALI
PKF-01/13 600 S 333RD EVID BLD
PKF-01/13 7TH AVE HISTORICAL S
PKF-01/13 7TH AVE HISTORICAL S
PKF-01H3 21STAVE LAKOTA RR B
PKF-01/13 2410 S 312TH STLK ST
PKCP-01/13 S 324TH BLDG B-
PWTR-01/13 CRNR S 316TH ST 8 2
PWfR-01/13 HOYT RD & 340TH-
PWTR-01/13 PAC HWY S& S 330TH
PWTR-01/13 S 288TH ST & PAC HW
PWTR-01/13 S288TH & 18TH AVE S
PWTR-01l73 S 296TH PL & MILITA
PWTR-01/13 S 320TH 8 23 AV S-
PWTR-01/13 S 322ND & 23 AVE S-
PWTR-01/13 S 336TH ST 8 PAC HW
PWTR-01/13 S 348TH ST. & 1STA
PWTR-01/13 S 282ND & MILITARY
PWTR-01/13 S 316TH & PAC HWY S
PWTR-01/13 SW CRNR S 312TH & P
PWTR-01/13 SW 308TH 8 2ND AVE
PWTR-01/13 SW 329TH WAY & HOYT
PWTR-01/13 VARIOUS LOCATIONS-
PWfR-01/13 1TH WAY S& 334TH S
PWTR-01/13 1ST WAY S& 336TH S
PWTR-Ot/13 1STAVE S& S 330TH
PWfR-Ot/13 1000 SW CAMPUS DR-
PWTR-01/13 115TH ST S 8 316ST
PVNTR-01/13 1300 S 344TH ST-
PWTR-01/13 1403 SW 312TH ST PE
PWfR-01/13 1405 S 312TH ST.-
PWfR-01/13 1790 SW 345TH PLACE
PWTR-01/13 1414 S 324TH ST-
PWTR-01/13 18TH AVE & S 312 ST
PWTR-01/13 199 SW 311TH PLACE-
PWTR-01/13 21STAVE SW & SW 33
PWTR-01/13 21STAVE SW & SW 34
P1MR-01/13 21STAVE S GRID ROA
PWTR-01/13 21STAVE SW & SW 32
PWTR-01/13 21STAVE SW & 356TH
PWTR-01/13 2140 SW 356TH ST-
PWfR-01/13 23RDAVE S& S 317T
PWTR-01/13 23RDAVE S & 320TH
PWTR-01/13 2510 S 336TH ST-
PWTR-01/13 2510 SW 336TH STREE
PWTR-01/13 2613 S 275TH PLACE
PWTR-01/13 28516 24TH AVE S-
PWTR-01/13 29600 PAC HWY S SIG
PWTR-01/13 29629 23RD AVE S-
PWfR-01/13 2999 SW 314TH ST-
PWTR-01/13 31020 14TH AVE S-
PWTR-01/13 3113 27TH AVE SW-
PWTR-01/13 31200 STATE RT 99 S
PWTR-01/13 31455 28TH AVE S-
PWTR-01/13 31600 STATE RT 99 S
PWTR-01/13 31847 PAC HWY S-
PWfR-01/13 31910 GATEWAY CNTR
PWT'R-01/13 32000 PAC HWY S-
PWTR-01/13 32400 STATE RT 99 N
Amount
10.44
10.44
10.44
3,308.93
12.92
10.44
596.35
8.43
31.62
300.52
24.60
821.50
115.13
137.41
210.61
788.70
169.34
44.74
533.68
338.77
1,078.27
421.87
243.23
7924
342.07
10.44
10.54
33.03
19.08
121.71
82.32
253.09
10.54
35.13
10.54
211.18
271.21
59.09
120.28
247.20
215.14
445.63
125.05
159.30
134.99
41.26
347.81
309.15
50.48
10.54
40.18
30.88
700.21
39.17
122.37
51.21
151.69
615.36
177.13
149.32
413.53
69.14
486.83
158.56
Page 15 of 22
Check Total
Key Bank Page 16 of 22
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
1/29/2013 PWTR 2013 01 PWfR-01/13 32400 STATE RT 99 S 551.39
1/29/2013 PWTR 2013 01 PWTR-01/13 32400 STATE RT 99 S 186.50
1/29/2013 PWTR 2013 01 PWfR-01l13 32562 SW HOYT RD FL 10.64
1/29/2013 PWTR 2013 01 PWTR-01/13 32731 HOYT RD FLASH 10.44
1/29/2013 PWfR 2013 01 PWTR-01/13 32932 7TH CT SW- 27.81
1/29/2013 PWTR 2013 01 PWTR-01/13 33099 HOYT RD SW- 385.90
1/29/2013 PWTR 2013 01 PWfR-01/13 3318 SW 346TH PLACE 45.00
1/29/2013 PWTR 2013 01 PWTR-01/13 33220 ST WAY S- 78.69
1/29/2013 PWTR 2013 01 PWTR-01/13 33325 8TH AVE- 152.50
1/29/2013 PWTR 2013 01 PWTR-01/13 33401 38TH AVE S- 287.44
1/29/2013 PWTR 2013 01 PWTR-01/13 33405 6TH AVE S- 62.58
1/29/2013 PWl'R 2013 01 PV1/TR-01/73 33507 9TH AVE- 144.00
1/29/2013 PWT'R 2013 01 PWTR-01/13 33645 20TH PLACE- 427.17
1/29/2013 PWTR 2013 01 PWTR-01l13 33800 WEYHR WAY S- 431.50
1/29/2013 PWTR 2013 01 PWTR-01/13 34010 20TH AVE^ 188.37
1/29/2013 PWTR 2013 01 PWTR-01/13 34018 PAC HWY S- 94.63
1/29/2013 PWTR 2013 Ot PWTR-01H3 3420 SW 343RD ST- 34.49
1/29/2013 PWfR 2013 01 PWTR-01/13 34800 21STAVE SV1F- 137.71
1l29l2013 PWTR 2013 01 PWfR-01/13 34636 WEYHR WAY S- 94.82
1/29/2013 PV1/TR 2013 01 PWfR-01/13 34801 16TH AVE S- 148.20
1/29/2013 PWTR 2013 01 PWTR-01/13 35007 ENCHANTED PKW 208.16
1/29/2013 PWTR 2013 01 PWTR-Ot/13 35106 21STAVE SV1h 73.28
1/29/2013 PWTR 2013 01 PWTR-01/13 35202 ENCHANT PKWY- 406.68
1/29/2013 PWTR 2013 01 PWTR-01/13 35505 PAC HWY S- 434.66
1/29/2013 PWTR 2013 01 PWTR-01/73 35654 9TH AVE SV1h- 29.22
1/29/2013 PWTR 2013 01 PWTR-01/13 35896 PAC HWY S- 227.85
1/29/2013 PWTR 2013 01 PWTR-01/13 35909 1STAVE SW FL 10.54
1/29/2013 PWTR 2013 01 PWTR-01/13 36111 16TH AVE S- 174.68
1/29/2013 PWTR 2013 01 PWTR-01/13 36201 MILTON RD- 287.91
1/29/2013 PWTR 2013 01 PWTR-01/13 36600 PAC HWY S- 10.44
1/29/2013 PWTR 2013 01 PWTR-01/13 491 S 338TH ST- 69.97
1/29/2013 PWTR 2013 01 PWTR-01/13 515 S 312TH STREET 30.25
1/29l2013 PWfR 2013 01 PWTR-01/13 727 S 312TH ST- 307.38
1/29/2013 PWfR 2073 01 PWTR-01/13 8TH AVE S 8 DASH PT 76.76
1/29/2013 PWTR 2013 01 PWfR-01/13 824 SW 361TH ST- 303.62
1/29/2013 PWTR 2013 01 PWTR-01/13 S 322N ST & 23 AVE 131.38
1/29/2013 PWTR 2013 01 PWfR-01/13 HWY 509 8 21STAVE 31.80
1/29/2013 PWTR 2013 01 PWTR-01/73 NE CRNR S 312TH & 2 281.82
1/29/2013 PWTR 2013 01 PWfR-01/13 S 304TH & MILITARY 101.79
1/29/2013 PWTR 2013 01 PWfR-01/13 S 312TH & 23 AVE S- 286.21
1/29/2013 PWiR 2013 01 PWTR-01/13 S 314TH & 20TH AVE 278.33
1/29/2013 PWTR 2013 01 PWTR-01/13 S 320 SET & 32RD AV 467.33
1/29/2013 PWTR 2013 01 PWTR-01/13 S 320TH & PAC HWY S 978.73
1/29/2013 PWTR 2013 01 PWTR-01/13 S 320TH & WEYHR WAY 417.94
1/29/2013 PWTR 2013 01 PWTR-01/13 S 336TH ST 8 WEYHR 301.22
1/29/2013 PWfR 2013 01 PWTR-01/13 S 348TH ST & PAC HW 313.26
1/29/2013 PWfR 2013 01 PWTR-01/13 S 316TH & 20TH AVE 97.68
1/29/2013 PV1(fR 2013 01 PWTR-01/13 SR 161 & 356TH NE C 408.71
1/29/2013 PWTR 2013 01 PWTR-01/13 STAR LK RD & MILITA 56.20
1/29/2013 PWTR 2013 01 PWfR-01/13 SW CAMPUS DR & 6TH 94.62
1/29/2013 PWTR 2013 01 PWTR-01/13 SW 308TH ST & 4 AVE 10.44
1/29/2013 PWTR 2013 01 PWTR-01/13 SW 312TH ST & DASH 142.37
1/29/2013 PWTR 2013 01 PWfR-01/13 SW 324TH & 11TH PL 307.52
1/29/2013 PWTR 2013 01 PWTR-01/13 SW 340TH & HOYT RD 250.57
1/29/2013 PWTR 2013 01 PWTR-01/13 SW 340TH ST & 35TH 83.32
1/29/2013 PWTR 2013 01 PWTR-01/13 21STAVE SW & DASH 92.57
1/29/2013 PWTR 2013 01 PWTR-01/13 S 333ST & 1ST WAY- 88.12
1/29/2013 PWTR 2013 01 PWTR-01/13 S 348TH HOV LANE- 346.61
1/29/2013 PWTR 2013 01 PWTR-01/13 30390 PAC HWY S- 651.94
1/29/2013 PWfR 2013 01 PWTR-01/13 1453 S 308TH STREET 495.05
1l18/2013 PARKS 2012 01 PKF-01/13 31104 28TH AVE S HAU 42.02
1/18/2013 PARKS 2012 01 PKF-01/13 31104 28TH AVE S HAU 103.09
1/18/2013 PARKS 2012 01 PKM-01/13 31132 28TH AVE STLK 790.49
1/18/2013 PARKS 2012 01 PKM-01/13 31132 28TH AVE S STL 707.82
Key Bank Page 17 of 22
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
1/18/2013 PARKS 2012 01 DBC/KFT-01/13 3200 SW DASH PT 563.08
1/18/2013 PARKS 2012 01 DBC/KFT-01/13 3200 SW DASH PT 1,174.83
2/6I2013 004-919-1000 SWM-12/12 2101 324TH STORAGE E 67.28
1/18/2013 PARKS 2012 01 FWCC-01/13 876 S 333RD Z002806 18,530.25
1/18/2013 PARKS 2012 01 FWCC-01/13 876 S 333RD 0008456 9,107.17
1/18/2013 PARKS 2012 01 FWCC-01/13 876 S 333RD ST. LIG 153.78
1/18/2013 PARKS 2012 01 DBC/KFT-01/13 3200 SW DASH PT 1,143.21
1/18/2013 PARKS 2012 01 DBC/KFT-01/13 3200 SW DASH PT 2,385.27
233693 2l15/2013 000139 PUGET SOUND FINANCE OFFICERS, 100.00
2/11/2013 2013 DUES FI-2013 PSFOA DUES 100.00
233694 2/15/2013 000602 PUGET SOUND INSTRUMENT CO INC, 225.06
1/28/2013 453710 PWFLT-REPAIR RADIO 225.06
233695 2/15/2013 009881 PVP COMMUNICATIONS, INC, 759.34
1/23/2013 17421 PD-NEW HELMET 759.34
233696 2/15/2013 008649 QUALITY WATER SERVICES, 92.91
1/37/2013 77872 DBC-BOTTLE WATER SVC 27•3z
1/31/2013 77917 FWCC-BOTTLE WALTER SVC 65.59
233697 2/15/2013 010187 RASOR, EVA EDLA 562.50
2/7/2013 JANUARY 2013 FWCC-01/13 EXERCISE TRAINING S 562.50
233698 2/15/2013 012600 REPROGRAPHICS NORTHWEST LLC, 581.61
2/4l2013 03-510794 PWST-RFB 13-102 BOOKS 581.61
233699 2/15/2013 012829 RESTAURANT DEPOT #658, 3,826.43
1/22/2013 1306 � DBC-KITCHEN ICE MACHINE 2.759.41
1/23/2013 1310 DBC-ICE BIN FOR DBC ICE MACHIN 1,067.02
233700 2/15/2013 001968 RICOH USA, INC, 110.45
1/3l2013 5024720860 FI-01/13 COPIERS/FAX MACHINES 56.33
1/3/2013 5024720860 FI-01/13 COPIERS/FAX MACHINES 48.60
1/3/2013 5024720860 FI-01/13 COPIERS/FAX MACHINES 5.52
233701 2/15/2013 004805 ROBINSON, TOM 191.42
1/28/2013 ROBINSON 2013 PD-CLOTHING ALLOW. T ROBINSON 191.42
233703 2/15/2013 005508 SAFAROVA-DOWNEY,ALMIRA 100.00
1/29/2013 01/29/13 MC-INTERPRETER SVC 100.00
233704 2/15/2013 011097 SAFE CITY FEDERAL WAY, 37,500.00
1/17/2013 2013001 PD-SAFE CITY SUPPORTAGOS-122- 37,500.00
233705 2/15/2013 003726 SAFEWAY STORE #7555, 120.46
1/24/2013 2246170 PRCS-COOKING CLASS SUPPLIES 63.88
1/30/2013 2246177 PRCS-COOKING CLASS SUPPLIES 56.58
233707 2l15/2013 005417 SCARFF FORD, 34.36
1/30/2013 C18666 PD-OLF 34.36
233708 2/15/2013 014734 SCHANZ, BRIAN 142.76
2/11/2013 SCHANZ 2013 SWM-BOOTALLOW. B SCHANZ 142.76
233709 2/15/2013 013353 SERVERSUPPLY.COM INC, 747.60
1/17/2013 2060521 IT-SERVER BACKUP TAPES- 297.60
1/17/2013 2060521 IT-SERVER BACKUP TAPES- 450.00
233710 2/15/2013 005771 SETINAMANUFACTURINGCOMPANY, 507.69
1/22/2013 59561 RM-PS6252 PIT;RM-PS; RSK#13-03 507.69
233711 2/15l2013 010962 SHARP BUSINESS SYSTEMS, 19.18
1/24/2013 C767061-701 IT-COPIER RPR, MNT, SUP 19.18
233712 2/15l2013 001480 SHERWIN-WILLIAMS CO, 7.33
1/16/2013 9720-2 CHB-PAINT SUPPLIES 7.33
233713 2/15/2013 005761 SIR SPEEDY PRINTING #0905, 636.20
1/15/2013 92252 CD-CORRECTION NOTICE FORMS 636.20
233714 2/15/2013 001014 SKCSRA-SOCCER REFEREESASSOC, 1,581.25
12/3/2012 10372 PRCS-SOCCER REFEREE SVC AG10-0 1,012.00
12/3/2012 10374 PRCS-SOCCER REFEREE SVC AG10-0 569.25
233715 2/15/2013 004963 SOUND PUBLISHING INC, 152.86
12/14/2012 715687 PWST-INTERSECTION CONDEMNATION 152.86
233716 2/15/2013 004963 SOUND PUBLISHING INC, 121.13
7/13/2012 650537 CDHS-CDBG FUND GRANT LEGALAD 121.13
233717 2/15/2013 004963 SOUND PUBLISHING INC, 103.82
1/11/2013 727400 CD-20TH AVE DNS LEGAL NOTICE 103.82
233718 2/15/2013 001885 SPARKS CAR CARE, 9,417.22
Key Bank
Check No. Date
233719 2/15/2013
233720 2/15/2013
233721 2/15/2013
233722 2/15/2013
��rf�sa���z��3
Vendor Inv Date Invoice
1/28/2013 31893
1/28/2013 31896
1/29l2013 31912
1/24/2013 31862
Y/24/2013 31872
1/24/2013 31876
1/25/2013 31873
1/25/2013 31887
1/25/2013 31888
1/31/2013 31921
1/31/2013 31922
1/30/2013 31894
1/30/2013 31899
1/30l2013 31914
2/1/2013 31929
2/1/2013 31932
1/25/2013 31812
1/25/2013 31883
1/29l2013 31905
008872 SPECTRAANALYTICAL INC., DBA SPECTRA V
1/25/2013 78274
002548 SPRAGUE PEST CONTROL,
1/24/2013 . 1993529
009566 STAPLES BUSINESSADVANTAGE,
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454393
1/31/2013 8024454393
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454393
1/31/2013 8024454392
1l31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1l31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
1/31/2013 8024454392
014607 STATE PLUMBING,
1/19/2013 JANUARY 19, 2073
014687 STENDER WHALEY, PLLC,
1/30/2013 476
Description
PD-OLF, BATTERY
PD-OLF
PD-REPLACE TIRE
PD-REPAIR TRANSMISSION
PD-TRANS FILTER KIT
PD-OLF, BRAKE ROTOR & PADS
PD-WIPER MOTOR, OLF
PD-TRANS FILTER KIT
PD-OLF, BRAKES, AIR BAG LIGHT
PD-INSTALL NEW HEADLAMPS
PD-OLF, TRANS FILTER KIT
PD-OLF, BRAKES, MOTOR MOUNTS
PD-TRANS FILTER KIT, OLF, SPAR
PD-OLF
PD-OXYGEN SENSOR
PD-LIGHT BULB
PD-INSTALL REBUILT TRANSMISSIO
PD-OLF, WHEEL HUB
PD-OLF. WIPER BLADES
SWM-FECAL COLIFORM WATER TEST
DBGFACILITIES PEST CONTROL SV
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2013 PAPER SUPPLY
JAN 2013 PAPER SUPPLY
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2013 PAPER SUPPLY
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFtCE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
JAN 2012 OFFICE SUPPLIES
CDHS-HOUSING REPAIR PROG. AG12
MO-02/13 PUBLIC OEFENDER SVC A
Amount
318.89
39.04
16.43
447.36
134.85
333.03
400.51
159.75
864.57
39.42
200.75
1,232.00
816.64
123.41
407.27
20.70
3,184.26
604.99
73.35
Page 18 of 22
Check Total
20.00
20.00
93.08
93.08
4,629.82
21.37
28.64
41.93
616.70
109.61
77.09
30.69
27.29
31.85
31.85
77.09
65.71
6.34
866.91
223.23
365.84
79.04
79.03
105.37
120.48
141.Y5
52.36
111.46
10.48
10.69
10.69
30.65
26.34
463.85
144.30
136.22
10.69
28.12
92.98
353.78
239.81
239.81
37,420.00
37,420.00
Key Bank Page 19 of 22
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
233724 2/15/2013 013412 STYRO RECYCLE LLC, 150.00
1/23/2013 1698 SWR-Ot/13 STYROFOAM RECYCLING 150.00
233725 2/15/2013 009523 SYSTEMS FOR PUBLIC SAFETY, Z.gqp.�g
1/30/2013 20823 PD-REPAIR RADIO 45.95
1/30/2013 20872 PD-REPAIR POWER STEERING WHEEL 637.75
1/30/2013 20877 PD-REPAIR RADIO 45.95
1/24/2013 20774 PD-REPAIR POWER SEAT 227.80
1/24/2013 20792 PD-REPAIR SIREN/HORN 1,744.88
1/24/2013 20824 PD-REPAIR RADIO PLATE TABS 45.95
1J24l2013 20845 PD-INSTALL POWER DOCK 91.90
233726 2/15/2013 000588 TACOMA PUBLIC UTILITIES, 481.36
1/25/2013 100048250 DBC-01/13 DASH PT. RD- 322.51
1/25/2013 100048250 DBC-01/13 DASH PT. RD- 158.85
233727 2/15/2013 006255 TEKS SERVICES, INC, 87.91
1/29/2013 15240 PWTR-BRE ENVELOPES 87.91
233728 2/15/2013 003071 TETRATECH, INC, 32,601.40
1/25/2013 50643615 PWST-SW 312TH ENGINEERING CONS 6,595.92
1/25/2013 50643624 PWST-SAFE SCHL ROUTES AG11-13 26,005.48
233729 2/15/2013 006033 THE FAB SHOP LLC, 1,690.76
1/27/2013 18553 PWFLT-REPAIR WIRING/LIGHTING 1,690.76
233730 2/15/2013 012445 THE HUMANE SOCIETY FOR, 70.00
2/1/2013 IVC0001018 PD-12/12 ANIMAL SHELTER SVC AG 70.00
233731 2/15/2013 009280 THUNDERING OAK ENTERPRISES INC, 1,267.32
1/7/2013 6242 PKM-TREE SERVICEAGII-003 1,267.32
233732 2/15/2013 001424 THYSSENKRUPP ELEVATOR INC, 578.19
1/30/2013 6000022775 FWCC-ELEVATOR MAINT SVCS 578.19
233733 2/15/2013 014689 TIM, SARITH T 100.00
1/9/2013 01/09/13 MC-INTERPRETER SVC 100.00
233734 2/15/2013 002426 UNITED GROCERS CASH & CARRY, 642.20
2/6/2013 158110 PRCS-DRINKING CUPS 54.20
1/11/2013 150477 DBC-CATERING SUPPLIES 137.79
1/21/2013 153221 DBC-CATERING SUPPLIES 336.30
1/27/2013 155100 DBC-CATERING SUPPLIES 113.91
233735 2/15/2013 003837 UNITED PARCEI SERVICE, 51.25
2/2/2013 OOOOF6588V053 PD-UPS DELIVERY SVC 1.35
1/26/2013 OOOOF6588V043 PD-UPS DELIVERY SVC 34.51
1/19/2013 OOOOF6588V033 PD-UPS DELIVERY SVC 15.39
233736 2/15/2013 005019 UNITED RENTALS (NORTH AMERICA), �pg.�p
1/22/2013 108306915-001 SWM-FLOWTHRU PLUG RENTAL 128.12
233737 2/15l2013 005715 USA MOBILITY WIRELESS, ��,7g
2/2/2013 W6163838B IT-02/13 PAGER LEASE 6.13
2/2/2013 W61638386 IT-02/13 PAGER LEASE 5.66
233738 2/15/2013 003563 VALLEY COMMUNICATIONS CENTER, pgg,�s
1/24/2013 0013718 PD-NOV-DEC 2012 LANGUAGE LINE 298.15
233739 2/15/2013 001124 VERIZON WIRELESS, 6,626.06
1/13/2013 1155117150 IT-01/13 CELLULAR SVC 6,626.06
233740 2/15/2013 007607 WACITIESINSURANCEAUTHORITY, 60,905.01
2!1/2013 FEBRUARY 1, 2013 RM-GARNER REIM DED; 1-31-13 543.40
2/1/2013 FEBRUARY 1, 2013 RM-WILLAMSON REIM DED; 1-8-13 290.95
2/1/2013 FEBRUARY 1, 2013 RM-MICCICHE REIMB DED; 1-28-13 1,362.30
2/1/2013 FEBRUARY 1, 2013 RM-KURDELCHUK REIMB DED; 1-30. 1,107.50
2/1/2013 FEBRUARY 1, 2013 RM-SAMPLE REIMB DED; 1-23-13 57,600.86
233741 2/15/2013 003528 Wq STATE CRIMINAL JUSTICE, 50.00
2/6/2013 2013-1838 PD-INSTRUCTOR DEVELOPMENT TRNG 50.00
233742 2/15/2013 004255 WA STATE DEPT OF LICENSING, 2,157.00
2/9/2013 FEBRUARY 15, 2012 B PD-REMIT CPL FEES 2,157.00
233743 2/15/2013 004258 WASTATE DEPT OF LICENSING, 1,290.00
2/6/2013 FEBRUARY 15, 2012 A PD-REMIT CPL FEES 1,290.00
233744 2/15/2013 003347 WA STATE DEPT OF TRANSPORTATIO, 1,086.00
1/15/2013 RE-313-ATB30115049 PWST/SWM-ENGINEERING REVIEW SV 325.80
1/15/2013 RE-313-AT830115049 PWST/SWM-ENGINEERING REVIEW SV 760.20
233745 2/15/2013 000253 WA STATE DEPT OF TRANSPORTATN, 307.00
Key Bank
Check No. Date Vendor Inv Date invoice
1/15/2013 RE 47 JA7774 L006
233746 2l15/2013 006876 WA STATE POLICE CANINE ASSOC,
2/12/2013 ORTA DUES
233747 2l15/2013 000514 WASTATE-STATEREVENUES,
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 20T3
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
2/14/2013 JAN 2013
233748 2/15/2013 007106 WA WILDLIFE 8 RECREATION,
1/10/2013 01-10-13
233749 2/15/2013 006007 WALKERACE HARDWARE,
1/22/2013 006602
- 1/23/2013 006604
2!6l2013 006622
1/29/2013 006609
233750 2/15/2013 000732 WASPC-WAASSOC SHERIFFS &,
1/31/2013 2013-00394
233751 2/15/2013 012658 WATCH SYSTEMS LLC,
1/9/2013 18363
1/18/2013 18433
233752 2/15/2013 000541 WESTERN EQUIPMENT DISTRIBUTORS,
1/4/2013 715160
1/22/2013 715113
1/22/2013 715637
1/22/2013 715640
233753 2/15/2013 005679 WEX BANK,
1/31/2013 31908016
233754 2/15/2013 010057 WHISTLE WORKWEAR,
1l21/2013 9615
1/19/2013 9617
1/26/2013 9604
233755 2/15/2013 011523 WHOLESALE SPORTS,
1 /7/2013 150-00120
233756 2/15/2013 014622 WORKSITE WELINESS, LLC,
1/1/2013 2886
1/31/2013 2872
233757 2/15/2013 005697 WORK-SPORTS 8 OUTDOORS,
1/S/2013 1-1309977
1/9/2013 1-1310727
1/9/2013 1-1310128
1/21/2013 1-1312494
233758 2/15/2013 000694 ZEE MEDICAL SERVICE COMPANY,
1/7I2013 68225389
233759 2/15/2013 004525 ZERO WASTE WASHINGTON,
2/12/2013 2013 DUES
1133793 2/4/2013 009467 US BANK,
1/25/2013 JANUARY 2013
1/25/2013 JANUARY 2013
1/25/2013 JANUARY 2013
1/25/2013 JANUARY 2013
1/25/2013 JANUARY 2013
1/25/2013 JANUARY 2013
1/25/2013 JANUARY 2013
Description
PWST-312TH @ DASH PT. INTERSEC
PD-2013 WSPCA DUES ORTA
FI-01/13 SBCC SURCHARGE FEES
FI-01/13 ACCESSCOMMACCT
FI-01/13 MULTITRANSACCT
FI-01/13AUT0 THEFT PREV.
FI-01/13 BRAIN TRAUMA INJ
FI-01/13 HIWAY SAFETY
F�-01/13 DEATH INVESTIGATIONS
FI-01/13 WSP HIWAY
FI-01H3 STATE PORTION REMIT F
FI-01/13 PSEA COURT FEES #2
FI-01/13 PSEA COURT FEES #3
F�-01/13 PSEA JIS FEES
FI-01/13 TRAUMA VICTIMS FEES
FI-01H 3 SCHOOL ZONE SAFETY
PARKS-WA WILDLIFE & REC COALIT
PKM-PLUMBING SUPPLIES
DBC-ICEMAKER REPAIR SUPPLIES
DBC-DOOR HOLD, ADAPTER SOCKET
DBC-CONN FLEX SCREWS, MARKER
PD-2013 WASPC DUES B WILSON
PD-RSO NOTIFICATION SVC
PD-RSO NOTIFICATION SVC
PWFLT-OLF, BUSHING LATCH, BELT
PWFLT-OLF,REPAIR FUEL TANK
PWFLT-BLADES, CANOPY BRACKETS
PWFLT-WINTER SERVICE, BLADES
PD-01/13 CHIEF'S VEHICLE FUEL
SWM-WORK COVERALLS SCHANZ
SWM-WORK BOOTS, JACKET PANTS S
PKM-WORK COVERALLS RICHEN
SWM-COVERALLS 8 COAT SCHANZ
HR-01/13 WELLNESS PROG. SVCAG
HR-WEILNESS PROG. SVCAGI2-128
PD-WORK PANTS LYBECK
PWST-WORK BOOTS LYBECK
PWST-WORK BOOTS LYBECK
SWM-WORK PANTS GIGER
CHB-FIRSTAID SUPPLIES
SWR-2013 WCRC ANNUAL DUES
PD-2013 FBINAA DUES-
PD-EXCEL FOR PD TRNG L TIROUX
PD-EXCEI FOR PD TRNG L TIROUX
PD-NET GUN C01 CARTRIDGES
PD-CRASH RECONSTRUCTION TRNG -
PD-CRASH RECONSTRUCTION TRNG -
PD-SEX TRAFFICKING AWARE CONF.
Page 20 of 22
Amount Check Total
307.00
35.00
35.00
109,867.24
184.50
143.29
143.39
8,047.47
1,448.70
155.32
97.88
555.23
49,657.79
25,174.49
496.22
18,377.30
4,166.36
1,219.30
650.00
650.00
69.54
12.44
20.77
25.69
10.64
425.00
425.00
368.58
171.97
196.61
7,693.30
979.05
5,259.48
631.43
823.34
84.88
84.88
599.53
68.91
422.32
108.30
87.58
87.58
1,148.09
1,742.09
6.00
356.66
238.42
-73.29
83.07
108.46
30.75
30.75
75.00
75.00
15,552.40
240.00
265.36
350.00
46.68
695.00
695.00
45.00
Key Bank Page 21 of 22
Check No. Date Vendor Inv Date Invoice Descnption Amount Check Total
1/25/2013 JANUARY 2013 PD-DIGITAL RECORDERS, READERS 482.24
1/25l2013 JANUARY 2013 PD-EXTERNAL HARD DRIVES 218.98
1/25/2013 JANUARY 2013 PD-BATTERY JUMP KITS 188.19
1/25/2013 JANUARY 2013 PD-VEHICLE LOCK REPAIR 784.24
1/25/2013 JANUARY 2013 PD-SEXUAL DEVIANT TRNG R KIM 295.00
1/25/2013 JANUARY 2013 PD-SECUAL DEVIANT TRNG MORIKAW 295.00
1/25/2013 JANUARY 2013 PD-INTERROGATION TECHNIQUES TR 550.00
1/25/2013 JANUARY 2013 PD-COMMUNICATIONS TRNG ROCKHUR 199.00
1/25/2013 JANUARY 2013 PD-MAGNETIC LABEL HOLDERS 32.13
1l25/2013 JANUARY 2013 PD-FLASHLIGHT REPAIR SUPPLIES 752.75
1/25/2013 JANUARY 2013 PD-TRAFFIC CONES 151.00
1/25/2013 JANUARY 2013 PD-FLASHLIGHT REPAIR SUPPLIES 437.00
1/25/2013 JANUARY 2013 PD-LIFELINE TRNG A LUBRANT 199.00
1/25/2013 JANUARY 2013 PD-PUBLIC SECTOR SVC TRNG SWAN 99.00
1/25/2013 JANUARY 2013 PD-GLOCK PARTS FOR SWAT WEAPON 4,374.54
1/25/2013 JANUARY 2013 PD-MASTER BREACHER TRNG J OTTO 702.00
1/25/2013 JANUARY 2013 PD-MASTER BREACHER TRNG J OTTO 479.10
1/25/2013 JANUARY 2013 PD-REPORT WRITING TRNG LUBRANT 99.00
1/25/2013 JANUARY 2013 PD-2013 NRA DUES K SUMPTER 30.00
1/25/2013 JANUARY 2013 PD-SECTOR PRINTER PAPER 416.61
1/25/2013 JANUARY 2013 PD-MASTER BREACHER TRNG J OTTO 1,700.00
1/25/2013 JANUARY 2013 PD-SECTOR PRINTER PAPER 55.54
1/25/2013 JANUARY 2013 PD-VEHICLE MAINT. SUPPLIES 83.11
1/25l2013 JANUARY 2013 PD-K9 TRNG EQUIP 124.95
1/25/20t3 JANUARY 2013 PD-VEHICLE MAINT. SUPPLIES 65.41
1/25/2013 JANUARY 2013 PD-VEHICLE MAINT. SUPPLIES 105.40
1/25/2013 JANUARY 2013 PD-MOTION SENSOR 175.19
1/25/2013 JANUARY 2013 PD-BOOTALLOW. WEDEL 120.98
1134759 2/4/2013 009507 US BANK,
1/25/2013
1/25/2013
1 /25/2013
1/25/2013
1 /25/2013
1 /25/2013
1 /25/2013
1 /25/2013
1/25/2013
1 /25/2013
1 /25/2013
1/25/2013
1/25/2013
1/25/2013
1/25/2013
1l25/2013
1 /25/2013
1/25/2013
1/25/2013
1 /25/2013
1 /25/2013
1 /25/2013
1l25/2013
1l25/2013
1 /25/2013
1/25/2013
1/25/2013
1 /25/2013
1 /25/2013
1 /25/2013
1 /25/2013
1l25/2013
1 /25/2013
1/25/2013
1 /25/2013
JANUARY 2013
JANUARY2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY2013
JANUARY2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY2013
PRCS-HEALTH FAIR ENTERTAINMENT
FWCC-GROUP POWER LICENSE
FWCC-BIGGEST MOVER CARDS
FWCC-EXERCISE EQUIPMENT
FWCC-E-BLAST
FWCC-RED CROSS TRNG
FWCC-INK PADS
FWCC-EXERCISE EQUIP REPAIRS
PRCS FACE PAINT FOR HEALTH FAI
FI-2013 WFOA DUES
LAV1N2013 WSBA DUES-
CD-INSPECTOR CAMERAS
MC-JAN 2013 LANGUAGE LINE USAG
SWM-SALMON TANK SUPPLIES
PRCS-SEATTLE WINTERFEST
PRCS-LEMAY CAR MUSEUM
SWR-RECYCLING CONTAINERS
PRCS-DINNER & A MOVIE, CAPITAL
PRCS-DINNER & A MOVIE
PRCS-BRUNCH & A MOVIE
PRCS-SUMNR CAMPING SITES
PRCS-FDUB BINGO PRIZES
PRCS-LEMAY CAR MUSEUM, -
PRCS-SUMNR CAMPING SITES
PRCS-TACOMA RAINIERS TICKETS
PRCS-CHAIR REPAIRS
PRCS-END OF YEAR MYSTERY TRIP
CD-SAFETY HOOD
PRCS-DAUGHTER'S NIGHT OUT SUPP
PRCS-STORAGE UNIT RENTAL
PRCS-PATTISON'S SKATE DAY CAMP
PRCS-HOLIDAY CAMP THEATER TICK
PRCS-DAY CAMP SUPPLIES
PRCS-DAY CAMP TAC. RAINIERS
PRCS-TRAMPOLINE NATION ADMISSI
186.15
685.00
265.00
411.40
1,784.10
216.60
107.31
98.54
32.83
150.00
1,394.40
328.48
31.60
780.56
67.50
5.00
703.84
46.00
32.00
18.00
314.89
29.33
162.00
1,036.71
176.00
21.43
12.74
134.15
61.13
995.00
150.00
468.75
1,268.33
100.00
60.25
13,073.49
Key Bank
Check No. Date Vendor
1139491 2/4/2013 011218 US BANK,
Inv Date
1 /25/2013
1 /25/2013
1 /25/2013
1/25/2013
1/25/2013
1/25/2013
1 /25/2013
1 /25/2013
1/25/2013
1 /25/2013
1l25/2013
1 /25/2013
1 /25/2013
1/25/2013
1 /25l2013
1 /25/2013
1/25/2013
1 /25/2013
1/25/2013
1 /25/2013
1/25l2013
1 /25/2013
1/25/2013
1 /25/2013
1 /25/2013
1/25/2013
1/25/2013
1 /25/2013
1/25/2013
1/25/2013
1 /25/2013
1 /25/2013
1 /25/2013
1/25/2073
I nvoice
JANUARY2013
JANUARY2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JAN UARY 2013
JANUARY2013
JANUARY2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
JANUARY 2013
Description
PRCS-SUB ZERO - DAY CAMP TRIP
PRCS-DISCOVERY KIDS SUPPLIES
LAW-2013 WSBA DUES^
PRCS-PT. TOWNSEND TRIP
PRS-FUTURE OF FLIGHTADMISSION
PKM-PORTABLE HARD DRIVE
SWM-KITCHEN SUPPLIES
SWM-KITCHEN SUPPLIES
SWM-KITCHEN SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
CHB-PLANS REVISION
SWM-SHOVELS, SPADES, TARPS, WE
CC-COUNCIL CANDIDATE INTERVIEW
CC-COUNCIL INTERVIEWS
PWST-RUST PAINT
PWST-DRY ERASE BOARDS, PENS
SWR-RECYCLE CONTAINERS
SWR-RECYCLE SVC
IT-TIVO SVC
CDED-TRADE DEVELOP. CONF DOHER
CDED-PS BUSINESS JOURNAL SUBSC
PKM-DOGGIE BAGS
HR-WELLNESS REWARD CARDS
CD—YEAR END LABEIS
CD-PASSPORT MAILINGS
PKM-DIAMOND BLADES
IT-POWER ADAPTOR, USB CABLES
MO-LINDQUIST PCARD RCPT 01-907
MO-CAMERA BATTERIES
PARKS-BOC CERT. RENEWAL IKERD
SWM-GOOGLE ADWORDS
IT-FWCC WEB CAM
IT-EMERGENCY POWER BACK UP UPS
Total Checks Issued 334 Total 51,500,032.81
Page 22 of 22
Amount Check Total
100.00
13.67
1,045.80
5.00
144.00
8,175.74
120.44
161.43
16.46
25.16
66.25
128.fi9
1,149.75
605.31
78.84
157.29
164.80
37.72
2,291.71
39.72
25.08
30.00
82.00
1,684.76
580.00
29.77
173.94
20.79
83.22
7.60
16.16
55.00
230.01
42.69
71.15
COLTNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Solid Waste and Recycling 2013-2015 Grant Approvals
ITEM
POLICY QUESTION: Should the Council approve a Resolution to authorize receipt and expenditure of grant
funds to support programs in keeping with Solid Waste and Recycling Division objectives?
COMMITTEE: Finance, Economic Development & Regional Affairs
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
� Resolution
STAFF REPORT BY: Rob Van Orsow, SW&R Coord
MEETING DATE: Feb. 26, 2013
❑ Public Hearing
❑ Other
DEPT: Public Works
Attachments: Memorandum to Finance, Economic Development and Regional Affairs Committee dated
February 26, 2013.
Options Considered:
1. Approve draft Resolution to authorize acceptance of grant funds, entering into an agreement with grant
funding sources, and implementing projects that support Solid Waste and Recycling Division objectives.
2. Do not approve Resolution and do not enter into grant-related agreements with related agencies.
MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the March 5, 2013 City
Council Consent Agenda for approval.
MAYOR'S APPROVAL: _!������ i���E�� DIRECTOR APPROVAL: �
omrtu Coun Committee Council
COMMITTEE RECOMMENDATION: Forward Option 1 to the March S, 2013 City Council Consent Agenda for
approval. _ _ ,�
�
Dini Duclos, Chair
r��� <
Susan Honda, Member
Member
PROPOSED COUNCIL MOTION: "I move approval of the draft Resolution to authorize acceptance of grant
funds, entering into an agreement with grant funding sources, and implementing projects that support Solid
Waste and Recycling Division objectives. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUT[ON #
k:\council�agdbills\03-OS-13 swr 2013-2015 granis & resolution.doc
CITY OF FEDERAL WAY
MEMORANDUM
DATE: February 26, 2013
TO: Finance, Economic Development and Regional Affairs Coxnxnittee
VIA: Skip Priest, Mayor
FROM• Rob Van Orsow, Sold Waste & Recycling Coordinatq�_��Q���
' Cary M. Roe, P.E., Director of Parks, Public Works and Emergency�Vlanagement
SUBJECT: Solid Waste and Recycling 2013-201 S Grant Approvals
BACKGROUND:
New grants totaling $319,000 from 2013 through 2015 are available to pay for waste reduction and
recycling programs for Federal Way residents and businesses. Solid Waste & Recycling (SWR) staff will
prepare applications and project scopes, and then coordinate with grant agencies to contract for these
funds. The upcoming 2013-2015 grant period transitions to the State's fiscal year biennium. The City
already has current 2012-2013 SWR grants in place, which will transition seamlessly into the upcoming
cycle. This memo includes a brief update on current grant projects, and an overview of the 2013-2015
grant cycle.
New Grant Funding and Match: For the upcoming 2013-2015 cycle, WA-DOE's Coordinated Prevention
Grant (CPG) allocates $133,000 with a 25% match requirement. King County Solid Waste Division's
Waste Reduction/Recycling (WRR) grant allocates $120,000, while the Local Hazardous Waste
Management Program (LHWMP) Grant will provide $66,000. The WRR and LHWMP grants have no
match requirements, and easily meet CPG's 25% match. These amounts are close estimates based on past
allocations; fmal awards are subject to change.
Apnroval Process: The City Council uses resolutions to approve receipt of SWR grant funding, establish
budget accounts, and implement grant projects. A draft resolution is attached, including a table showing
estimated grant funds, grant matches and anticipated 2013-2015 projects.
CURRENT SWR GRANT PROJECT UPDATES:
The City of Federal Way has used SWR grants for two decades to support waste reduction, recycling, and
moderate risk waste projects. Key upcoming projects include the Multi-family Recycling Ambassador
program, Special Recycling Events, and Recycle Palooza/Family Green Festival slated for April 27, 2013.
The current 2012-2013 grant cycle focuses on the following:
Multi-Family Recycling Promotion: Improving recycling services at targeted multi-family
residences (including upgraded information signage and container labels, recycling containers and
equipment, promotional flyers distributed to residents, translations, and coordination with property
managers and the hauler).
Single-family Recycling Promotion: Production and annual distribution of educational materials to
single-family residents. These materials provide a range of waste reduction, recycling and composting
information, plus household hazardous waste disposal options. Annual service calendars are also
distributed to remind single-family residents of recycling service schedules and holidays, as well as
current rates for services.
February 26, 2013
Finance, Economic Development and Regional Affairs Committee
Solid Waste and Recycling 2013-2015 Grant Approvals
Page 2
• Recycling Collection Events: Operating and promoting spring and fall Special Recycling Events,
which average over 1,000 participants and collection of over 60 tons of materials (ranging from
Styrofoam to refrigerators) at each event.
• Composting Promotion: Distribution of grant-subsidized yard and food scraps compost bins and
discounted kitchen food scrap carriers via two area retailers.
• Public Area Services: Litter/recycling containers located in right-of-way.
• Business Recycling Outreach: Assisting area businesses offering to implement or expand
coxnmercial recycling efforts, including provision of interior recycling containers, signage and staff
training to suit each business.
• School Outreach: Coordination with Federal Way Public Schools (FWPS) and other educational
institutions to maintain and expand recycling and food waste collection efforts in classrooms and in
cafeterias.
Financial Benefits: To date during the current 2012-2013 grant cycle, the above projects have resulted in
approximately $140,000 in reimbursable expenditures, while seven grant report/reimbursement requests
have been filed with grant agencies. Six more reports will be due prior to closing-out these current grants
at the end of their contract term.
2013-2015 SOLID WASTE & RECYCLING GRANT OUTLOOK:
In 2013-2015, the projects listed above will continue. The funding table in the attached draft resolution
shows how projects are funded by individual and combined grants. Per the City's adopted budget, these
grants also cover staff costs and overhead for related project implementation and reporting. During the
upcoming biennium, grants will continue to fund 0.5 FTE of the Recycling Project Manager position in
Public Work's SWR Division.
The resolution approving City participation in the upcoming grant cycle covers a two-yeaz period.
However, since governments continue to face economic challenges, it is possible grant allocations may
change. All grant funding awards are contingent upon budgets adopted by these three administrative
agencies: the State Legislature for the CPG grant, King County Council for the WRR grant, and the King
County Board of Health for the LHWMP grant. Projects will only be implemented once it is verified
these agencies adopt their respective budgets.
Input or suggestions regarding grant projects is welcome and will be incorporated into the grant
applications being prepared in the coming weeks. Pending City Council action on the attached draft
resolution, staff will draft detailed scopes of work and prepare applications to meet grant agency
timelines.
Attachment: Draft Resolution authorizing grant acceptance (including Exhibit A)
cc: Project File
Day File
K:\FEDRAC`�2013\02-26-13 2013-2015 swr grants memo
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, authorizing acceptance of monies and directing execution
of agreements to accept funds from various state and county sources for
establishing projects within the solid waste and recycling fund.
WHEREAS, cities are charged with providing and maintaining public projects necessary to
maintain and improve the public health, safety and welfare; and
WHEREAS, the financial resources of cities to provide these necessary services and
improvements are limited; and
WHEREAS, various state and county sources have dedicated grant funds available to
supplement city projects, which are awarded on population allocation and project eligibility; and
WHEREAS, City staffpursues these funds in order to maximize the local public benefits of
these funds; and
WHEREAS, the grants identified herein will net the City of Federal Way an estimated Three-
Hundred and Nineteen Thousand and No/100 Dollars ($319,000) from 2013 through 2015; and
WHEREAS, the City commits to accountability by measuring and quantifying the results of
the funded programs;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Agreements Authorized. For all projects identified in Column 1 of Exhibit A,
attached hereto and incorporated herein by this reference, the Mayor or his or her designated
representative is authorized and directed to develop scopes of work and execute such agreements
from 2013 through 2015 with the agencies identified in Column 2 of E�ibit A as are necessary to
Resolution No. I 1- Page 1 of 4
Rev 1/10
accept the grant monies identified in Column 3 of Exhibit A. The grant amounts shown in Column 3
are estimated based on potential funding allocations which may change due to budget conditions that
impact the agencies providing these grants.
Section 2. Receipts of Funds Authorized. The Mayor or his or her designee is hereby
authorized to receive the grant monies estimated in Column 3 of Exhibit A attached hereto.
Section 3. Creation of Solid Waste Pro�ect Grant Fund Accounts Authorized. At the time of
execution of each agreement and acceptance of the grant funds specific to that agreement, separate
projects shall be established within the Solid Waste and Recycling Fund, into which monies specific
to that grant project shall be deposited.
Section 4. Mavor Shall Administer Funds. The Mayor or his or her designated representative
shall have responsibility for the administration of the grant monies received, and award of eligible
grant-funded projects to qualified vendors and contractors.
Section 5. Identification of Source Funds. The approximate amounts and anticipated sources
of revenue for the grant fund projects are identified in Exhibit A attached hereto.
Section 6. Severabilitv. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity ar
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 7. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereta
Resolution No. 11- Page 2 of 4
Rev 1/10
Section 8. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 9. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 2013.
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 11- Page 3 of 4
Rev 1/10
Exhibit A
CITY OF FEDERAL WAY- SOLID WASTE & RECYCLING DIVISION
2013-2015 GRANT PROJECTS AND ANTICIPATED GRANT AMOUNTS
GRANT MATCH GRANT
GRANT/PROJECT SOURCE AMOUNT REQUIRED TERMS
Column 1 Column 2 Column 3 Column 4 Column 5
2013-201 S Coordinated Prevention Grant (CPG)
Four Special Recycling Collection Events WA D artment of 07/O1/13 to
Litter and Recycling Collection in Public Places � $133,000 $44,333*
Ecology (DOE) 6/30/15
Recycling and Composting Container Distribution
2014-201 S Waste Reduction and Recycling Program Grant (WRR)
Four Special Recycling Collection Events I{ixig County Solid
Waste Reduction & Recycling Outreach (Single-Family, Multi-Family, Schools Waste Division $120,000* $� O1/O1/14 to
and Businesses) 12/31/15
Recycling and Composting Container Distribution (KCSWD)
Litter and Recycling Collection in Public Places
2014-201 S Local Hazardous Waste Management Program Grants (LHWMP)
Four Special Recycling Events Local Hazardous Waste
Waste Reduction & Recycling Outreach (Single-Family, Multi-Family, Schools Management Program * O1/O1/14 to
and Businesses) in King County $66,000 $� 12/31/15
Staff participation as Suburban Cities Association representative to the LHWMP �LHWMP)
TOTAL $319,000
* The WRR and LHWMP grants cover all requ�red matchmg iunds tor ttie zu 1 s-LU 1 � Looramatea rrevention �rani.
k:�fedrac�2013\03-05-13 swr 2013-2015 grant resolution.doc
Resolution No. 11- Page 4 of 4
Rev 1/10
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: SECOND AMENDMENT TO THE THUNDERING OAK ENTERPRISES AGREEMENT
ITEM #:
POLICY QUESTION: Should the Mayor and Council authorize a second axnendment to the Thundering Oak
Enterprises Agreement?
COMMITTEE: FEDRAC
CATEGORY:
� Consent
❑ City Council Business
e■
Ordinance
Resolution
MEETING DATE: Feb. 26, 2013
❑ Public Hearing
❑ Other
STAFF REPORT BY: Stephen Ikerd - Parks & Facilities Manager DEP'r: PRCS
History: Following a competitive bid process in 2010, Thundering Oak Enterprises entered into a Tree Services
Agreement in December of the same year. This service provides "on call" tree assessments, hazardous trees
mitigation and storm cleanup. The Department has experienced a high amount of hazardous tree service calls and
there is a need to increase the term and compensation for this "on call" service. By mutual agreement we seek
authorization to extend their term for an additional year through December 31, 2014 at the same 2010 rate. The
compensation would increase by $54,750.00 for a grand total contract value of $121,359.00. Funding for this
service is covered through the Urban Forestry account and Park Operations.
Options Considered:
1) Authorize a second amendment to the Thundering Oak Enterprises Agreement by extending their term
through December 31, 2014 and increase the compensation by $54,750.00
Do not authorize a second amendment and provide direction to staff
MAYOR'S RECOMMENDATION: Option 1: Authorize a second amendment to the Thundering Oak Enterprises
Agreement by extending the term through December 2014 and increase the compensation by $54,750.00.
MAYOR APPROVAL: ��7���� �������� DIRECTOR APPROVAL: �
Comnvtt Cowici Committee Council
COMMITTEE RECOMMENDATION: "I move to forward the authorization of a second amendment to the
Thundering Oak Enterprises Agreement by extending their term through December 31, 2014 and increase the
compensation by $54, 750.00, and authorize the Mayor to move said authorization to the full Council March S,
2013 consent ag for a roval " �- f�� �
�
ommittee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTIOM "I move approval of authorizing a second amendment to the Thundering Oak
Enterprises Agreement by extending their term through December 31, 2014 and increase the compensation by
$54, 750. 00 "
(BELOW TO BE COMPLETED BY C/TY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — CITY ENERGY SYSTEMS
POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with City Energy
Systems?
COMMITTEE: FEDRAC
CATEGORY:
� Consent
❑ City Council Business
STAFF REPORT BY: Jay Bennett
■
■
Ordinance
Resolution
Attachments: Proposed contract with City Energy Systems
Background:
MEETING DATE: 02/26/2013
❑ Public Hearing
❑ Other
DEPT: CED/Community Services
By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to
$150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency
Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a"slate" of
specialty contractors to carry out the program repairs for income-eligible Federal Way clients. Staffadvertised in
the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple
regional minority newspapers and local community leaders.
After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed
a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to
evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way
homeowners, and is now prepared to recommend them for continuing service in our program.
In anticipation of the 2013 Emergency Housing Repair Program at an increased per-home investrnent level, staff
realized that these vendors would require larger contract amounts, thus requiring City Council approval.
Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new
contractor list for the 2014-15 program years.
Options Considered:
l. Authorize contract amendment with City Energy Systems for up to $40,000.
2. Do not authorize contract and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: _'��iZ� DIRECTOR APPROVAL:
Committ C ncil
COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March S, 2013 consent
agenda, f'or approval.
�
_ f�.�-�- c =
Committee Chair Committee Member ommittee Member
PROPOSED COUNCIL MOTION: "I move approval of the City Energy Systems Agreement, effective through
December 31, 2013 with a total compensation of up to $40, 000, and authorize the Mayor to sign said
agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
` tITY OF CITY HALL
,� Fe d e ra I Way 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
►vww. cityoSederahvay. com
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
EMERGENCY HOUSING REPAIR PROGRAM HVAC CONTRACTOR
This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and Sondon, Inc., DBA City Energy Systems, a Washington corporation ("Contractor"). T'he
City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the parties, agree to
amend the original Agreement for Emergency Housing Repair Program General Contractor Services ("Agreement")
dated effective July 23, 2012, as amended by Amendment No(s). 1, as follows:
1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payrnent, as delineated in Exhibit "B-1", attached hereto and incorporated by this reference. The
Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked
at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely
responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and
payrnent of this Agreement.
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. T'he parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - 1 /2010
` CITY OF
'�..., Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www crtyoffederalway. com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY
By:
Skip Priest, Mayor
DATE:
SONDON, INC. DBA CITY ENERGY SYSTEMS
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF )
I:rlMll��
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
On this day personally appeared before me , to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instiument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GNEN my hand and official seal this day of
20
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
AMENDMENT - 2 - 1 /2010
` c�rv oF
,'�... Federal
CITY HALL
W�� 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. atyoffederahvay. com
EXHIBIT B-1
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to
exceed twenty thousand and one 00/100 Dollars ($20,001.00). The total amount payable to Contractor pursuant to
the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed forty
thousand and 00/100 Dollars ($40,000.00).
AMENDMENT - 3 - 1/2010
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — M.A.D. CONSTRUCTION, LLC
POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with M.A.D.
Construction, LLC?
COMMITTEE: FEDRAC
CATEGORY:
� Consent
❑ City Council Business
STAFF REPORT BY: 7aY Bennett
❑ Ordinance
❑ Resolution
Attachments: Proposed contract with M.A.D. Construction, LLC
Background:
MEETING DATE: 02/26/2013
❑ Public Hearing
❑ Other
DEPT: CED/Community Services
By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to
$150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency
Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a"slate" of
specialty contractors to carry out the program repairs for income-eligible Federal Way clients. Staff advertised in
the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple
regional minority newspapers and local community leaders.
After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed
a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to
evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way
homeowners, and is now prepared to recommend them for continuing service in our program.
In anticipation of the 2413 Emergency Housing Repair Program at an increased per-home investment level, staff
realized that these vendors would require larger contract amounts, thus requiring City Council approval.
Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new
contractor list for the 2014-15 program years.
Options Considered:
1. Authorize contract amendment with M.A.D. Construction, LLC for up to $30,000.
2. Do not authorize contract and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: ��/ �"� /%��,/��_ DIRECTOR APPROVAL:
Committee � Council
COMMITTEE RECOMMENDATION: 1 move to forward the proposed Agreement to the March S, 2013 consent
agenda for approval.
i
�� � �L1� "��" f
Committee Chair Committee Member ommittee Member
PROPOSED COUNCIL MOTION: "I move approval of the M.A.D. Construction, LLC Agreement, effective
through December 31, 2013 with a total compensation of up to $30, 000, and authorize the Mayor to sign said
agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment readiug
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
` CITY OF CITY HALL
.,.'�.... Fe d e ra I Way 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. cityoffederalway. com
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
EMERGENCY HOUSING REPAIR PROGRAM GENERAL CONTRACTOR
This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and M.A.D. Construction, LLC, a Washington limited liability corporation ("Contractor"). The
City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the parties, agree to
amend the original Agreement for Emergency Housing Repair Program General Contractor Services ("Agreement")
dated effective July 23, 2012, as amended by Amendment No(s). 1, as follows:
1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit "B-1 ", attached hereto and incorporated by this reference. The
Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked
at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely
responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and
payment of this Agreement.
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - 1/2010
� CITY OF
,� Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. aryoffederahvay. cam
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY
By:
Skip Priest, Mayor
DATE:
M.A.D. Construction, LLC
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF )
ATTEST:
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
On this day personally appeared before me , to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
Notary's signature
Notary's printed name
20
Notary Public in and for the State of Washington.
My commission expires
AMENDMENT - 2 - 1 /2010
` CITY OF
'�,�.., Federal
CITY HA�L
��� 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. aryoffederahvay com
EXHIBIT B-1
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to
exceed ten thousand and one and 00/100 Dollars ($10,001.00). The total amount payable to Contractor pursuant to
the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed thirty
thousand and 00/100 Dollars ($30,000.00).
AMENDMENT - 3 - 1 /2010
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — TRUFORCE, LLC
POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with TruForce,
LLC?
COMMITTEE: FEDRAC
CATEGORY:
� Consent
❑ City Council Business
STAFF REPORT BY: 7av Bennett
❑ Ordinance
❑ Resolution
Attachments: Proposed contract with TruForce, LLC
Background:
MEETING DATE: 02/26/2013
❑ Public Hearing .
❑ Other
DEPT: CED/Community Services
By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to
$ I50,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency
Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a"slate" of
specialty contractors to carry out the program repairs for income-eligible Federal Way clients. Staff advertised in
the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple
regional minority newspapers and local community leaders.
After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed
a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to
evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way
homeowners, and is now prepared to recommend them for continuing service in our program.
In anticipation of the 2013 Emergency Housing Repair Program at an increased per-home investment level, staff
realized that these vendors would require larger contract amounts, thus requiring City Council approval.
Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new
contractor list for the 2014-15 program years.
Options Considered:
1. Authorize contract amendment with TruForce, LLC for up to $25,000.
2. Do not authorize contract and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: / DIRECTOR APPROVAL:
o ttee uncil
COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March 5, 2013 consent
agenda for approval.
_ �� ` '
.
Committee Chair Committee Member ommittee Member
PROPOSED COUNCIL MOTION: "I move approval of the TruForce, LLC Agreement, effective through
December 31, 2013 with a total compensation of up to $25, 000, and authorize the Mayor to sign said
agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED- 08/12/2010 RESOLUTION #
` CITY OF CITY HALL
� Federa I Way 33325 Sth Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. cityoffederalway. com
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
EMERGENCY HOUSING REPAIR PROGRAM GENERAL CONTRACTOR
This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and TruForce, LLC, a Washington limited liability corporation ("Contractor"). The City and
Contractor (together "Parties"), for valuable consideration and by mutual consent of the parties, agree to amend the
original Agreement for Emergency Housing Repair Program General Contractor Services ("Agreement") dated
effective July 23, 2012, as follows:
1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit "B-1", attached hereto and incorporated by this reference. The
Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked
at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely
responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and
payment of this Agreement.
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - 1/2010
` CITY OF
',,.�,�..,, Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederahvay. com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY
By:
Skip Priest, Mayor
DATE:
TRUFORCE,LLC
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF )
ATTEST:
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
On this day personally appeared before me , to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
20 .
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
AMENDMENT - 2 - 1/2010
` CITY OF
'�,,,�., Federal
GTY HALL
��� 33325 8th Avenue South
Federal Way. WA 98003-6325
(253) 835-7000
www. crtyoffederahvay. com
EXHIBIT B-1
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to
exceed twenty thousand and 00/100 Dollars ($20,000.00). The total amount payable to Contractor pursuant to the
original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed twenty-five
thousand and 00/100 Dollars ($25,000.00).
AMENDMENT - 3 - 1 /2010
e
COUNCIL MEETING DATE: March 5, 2013 ITEM #:�_
__ ..............................................................._................................................................................................................................................................................._............................................................._..........._..............................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — C+ S GENERAL CONTRACTING,
LLC
POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with C+ S
General Contracting, LLC?
COMMITTEE: FEDRAC
CATEGORY:
� Consent
❑ City Council Business
STAFF REPORT BY: 7ay Bennett
❑ Ordinance
❑ Resolution
Attachments: Proposed contract with C+ S General Contracting, LLC
Background:
MEETING DATE: 02/26/2013
❑ Public Hearing
❑ Other
DEPT: CED/Community Services
By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to
$150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency
Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a"slate" of
specialty contractors to carry out the program repairs for income-eligible Federal Way clients. Staff advertised in
the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple
regional minority newspapers and local community leaders.
After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed
a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to
evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way
homeowners, and is now prepared to recommend them for continuing service in our program.
In anticipation of the 2013 Emergency Housing Repair Program at an increased per-home investment level, staff
realized that these vendors would require larger contract amounts, thus requiring City Council approval.
Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new
contractor list for the 2014-15 program years.
Options Considered:
1. Authorize contract amendment with C+ S General Contracting, LLC for up to $25,000.
2. Do not authorize contract and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL:
DIRECTOR APPROVAL:
co ��i
COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March 5, 2013 consent
agenda for approval.
`' � �i ��
�
Committee Chair Committee Member ommi ee Member
PROPOSED COUNCIL MOTION: "I move approval of the C+ S General Contracting, LLC Agreement,
effective through December 31, 2013 with a total compensation of up to $25, 000, and authorize the Mayor to
sign said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances onlyJ ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
` CITY OF CITY HALL
� Fe d e ra I V11'ay 33325 8th Avenue South
Federal Way, WA 98003-6325
(253)835-7000
www. cityoffederahvay. com
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
EMERGENCY HOUSING REPAIR PROGRAM GENERAL CONTRACTOR
This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and C+ S General Contracting, LLC, a Washington limited liability corporation ("Contractor").
The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the parties, agree
to amend the original Agreement for Emergency Housing Repair Program General Contractor Services
("Agreement") dated effective July 23, 2012, as amended by Amendment No(s). 1, as follows:
1. AMENDED COMPENSATION. T'he amount of compensation, as referenced by Section 4 of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit "B-1", attached hereto and incorporated by this reference. The
Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked
at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely
responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and
payment of this Agreement.
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and a11 acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - 1/2010
� CITY OF
.� Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www crfyoftederalway. com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY
I�
Skip Priest, Mayor
DATE:
C+ S GENERAL CONTRACTING, LLC
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF )
ATTEST:
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
On this day personally appeared before me , to me known to be the
of that executed the foregoing
instruxnent, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
AMENDMENT
Notary's signature
Notary's printed name
-2-
20
Notary Public in and for the State of Washington.
My commission expires
1 /2010
` CITY OF
,�'�•..., Federal Way
EXHIBIT B-1
ADDITIONAL COMPENSATION
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. atyoffederahvay. com
1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to
exceed five thousand and one 00/100 Dollars ($5,001.00). The total amount payable to Contractor pursuant to the
original Agreement, a11 previous Amendments, and this Amendment shall be an amount not to exceed twenty-five
thousand and 00/100 Dollars ($25,000.00).
AMENDMENT - 3 - 1 /2010
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: AUTHORIZATION OF HOUSING REPAIR PROGRAM CONTRACT — NORTHWEST ROOF SERVICES,
INC.
POLICY QUESTION: Should the City Council approve the Housing Repair Program Contract with Northwest
Roof Services, Inc:?
COMMITTEE: FEDRAC
CATEGORY:
� Consent
❑ City Council Business
STAFF REPORT BY: Jav Bennett
�
�
'�!
Ordinance
Resolution
Attachments: Proposed contract with Northwest Roof Services, Inc.
Background:
MEETING DATE: 02/26/2013
❑ Public Hearing
❑ Other
DEPT: CED/Community Services
By adoption of the 2012 and 2013 Annual Action Plans (and the City's budget) the City Council authorized up to
$150,000 of the City's Community Development Block Grant (CDBG) dollars to be available for an Emergency
Housing Repair Program. In May 2012, staff advertised for contractors, with the intent of developing a"slate" of
specialty contractors to carry out the program repairs for income-eligible Federal Way clients. Staff advertised in
the local media outlets, via the City's website, through the MRSC Small Works Roster, and through multiple
regional minority newspapers and local community leaders.
After the deadline for submission of a Contractor Questionnaire, staff interviewed each contractor and developed
a list of approved Emergency Housing Repair Contractors. Over the last five (5) months, staff has continued to
evaluate these contractors as they have completed emergency housing repair items for numerous Federal Way
homeowners, and is now prepared to recommend them for continuing service in our program.
In anticipation of the 2013 Emergency Housing Repair Program at an increased per-home investment level, staff
realized that these vendorswould require larger contract amounts, thus requiring City Council approvaL
Staff will solicit interest from housing repair contractors again in the fall of 2103 in order to develop a new
contractor list for the 2014-15 program years.
Options Considered:
1. Authorize contract amendment with Northwest Roof Services, Inc. for up to $30,000.
2. Do not authorize contract and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: � ////VVI �/�GL,� DIRECTOR APPROVAL:
COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the March S, 2013 consent
agenda for approval.
P �
�,�,�, ����-�-
Committee Chair Committee Member mmittee Member
PROPOSED COUNCIL MOTION: "I move approval of the Northwest Roof Services, Inc. Agreement, effective
through December 31, 2013 with a total compensation of up to $30,000, and authorize the Mayor to sign said
agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BII.L #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
� CITY OF CITY HALL
,� Fe d e ra I Way 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www crtyoffederahvay. com
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
EMERGENCY HOUSING REPAIR PROGRAM ROOFING CONTRACTOR
This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and Northwest Roof Services, Inc., a Washington corporation ("Contractor"). The City and
Contractor (together "Parties"), for valuable consideration and by mutual consent of the parties, agree to amend the
original Agreement for Emergency Housing Repair Program General Contractor Services ("Agreement") dated
effective July 23, 2012, as amended by Amendment No(s). 1, as follows:
1. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit "B-1", attached hereto and incorporated by this reference. The
Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked
at the negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely
responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and
payment of this Agreement.
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - 1 /2010
� �ITY OF
, � Federal Way
CITY HALL
33325 8th Avenue South
Federai Way, WA 98003-6325
(253) 835-7000
www. atyoflederalway. com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY
:
Skip Priest, Mayor
DATE:
NORTHWEST ROOF SERVICES,INC.
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF )
ATTEST:
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
On this day personally appeared before me , to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
AMENDMENT
20_
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
-2-
1/2010
` CITY OF
�, Federal
CITY HALL
W�� 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. cityoffederalway. com
EXHIBIT B-1
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to
exceed ten thousand and one and 00/100 Dollars ($10,001.00). The total amount payable to Contractor pursuant to
the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed thirty
thousand and 00/100 Dollars ($30,000.00).
AMENDMENT - 3 - 1 /2010
COUNCIL MEETING DATE: March 5, 2013 ITEM #:��
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AMENDMENTS TO THE CDBG COMMERCIAL EXTERIOR IMPROVEMENT
PROGRAM'S POLICIES &PROCEDURES
POLICY QUESTION: Should the City Council approve amendments to the adopted CDBG Commercial Exterior
Ixnprovement Program's Policies and Procedures?
COMMITTEE: Finance, Economic Development, Regional Affairs
CATEGORY:
X Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
MEETING DATE: February 26, 2013
❑ Public Hearing
❑ Other
STAFFREPORTBY: �_Bennett.Communit Services.Mana er DEP'r: CEDD
.__.........�__..__......... _�_..._._ _.._ . . .... _ ....�.�..__.�__ '�..__ _ . . . .... ..�........�..� __...... __.......�..�_.._...__�.� _...__.__
Attachments: Draft 2013 CDBG Commercial Exterior Improvement Program Policies & Procedures
Background: The City Council adopted Policies and Procedures governing the City's Community Development
Block Grant (CDBG) Commercial Exterior Improvement Program in 2012. In an effort to make the program
more attractive to Federal Way commercial business owners, City staff is proposing to increase the maximum
loan amount (per project) from $10,000 to $35,000. The CDBG investment is made in the form of a zero interest,
forgivable loan, which must be matched by the applicant. The other proposed changes to the program's policies
are minor and are mainly clarifying in nature.
Federal regulations provide the opportunity to invest CDBG funds into a"for-profit" commercial building only
when the investment improves the exterior of the building; and when the total CDBG funds investment is for no
more than $35,000 for each new job created by the business, which shall be made available to a low- or
moderate-income individual.
City staff is finalizing design of the program's marketing materials and is prepared to implement the effort for the
2013 construction season, upon determination by the City Council of available loan amounts.
Options:
1. Approve the revised CDBG Commercial Exterior Ixnprovement Program Policies & Procedures.
2. Direct staff to make changes.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: < ;�������jD DIRECTOR APPROVAL:
o,� 9� nci�- 'ttee Council
COMMITTEE RECOMMENDATION: I move to fonvard the revised CDBG Commercial Exterior Improvement
Pro am Policies & Procedures to the March S, 2013 consent a enda or a roval.
� .`±"�
� / �,..!� � :. �
_��i�_ �' � — ,.,�r,r1�r,;►.�
..1 �.
� �� . - . - " � � �� - - � � -
PROPOSED COUNCIL MOTION: "I move approval of the revised CDBG Commercial Exterior Improvement
Program Policies & Procedures. "
(BELOW TO BE COMPLETED BY CTl'Y CLERXS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances on[y) ORDINANCE #
REVISED — O8/12/2010 RESOLUTION #
•
� • �
+i •
Ci of Federal Wa
tY Y
CDBG
Commercial Exterior
Im rovement
p
Pro ram
g
Policies and Procedures Manual
201�3
I. Purpose
The Commercial Exterior Improvement Program, hereinafter referred to as "CEIP," is an economic
development assistance program designed to encourage small business initiatives that benefit targeted
business areas in the City of Federal Way. The principal source of funding for the program is the
Community Development Block Loan (CDBG) program, through the U.S. Department of Housing and
Urban Development (HUD), managed by the City of Federal Way's Community and Economic
Development Department on behalf of the City of Federal Way as a HUD entitlement community.
The CDBG component of the program provides a funding mechanism for exterior renovation of
commercial properties located in the City of Federal Way. The purpose of the program is to provide a
financial incentive to property owners to improve the exterior fa�ade of their buildings, to remove code
violations and reduce the presence of blight within the City. The CEIP is funded through the CDBG
component. Funds are leveraged with direct owner investment. In addition to other program
requirements, CDBG funding is contingent upon direct assistance to low-to-moderate income owners,
and/or the applicant's commitment to job creation and/or retention by creating and offering
employment to low-and moderate income individuals.
Advantages to Participants
Through a partnership with the City of Federal Way, the CEIP allows businesses and commercial
property owner's forgivable loans to make needed building fa�ade improvements at a reduced cost.
With a loan for up to fiftv percent (50%j of the total project costs, not to exceed�,�AAA 35 000
involvement in the program may help to increase private lender interest by improving project cash flow
and reducing risk. The City may consider projects requiring additional funds on a case by case basis.
Through the City of Federal Way CEIP, funds are provided as a deferred, forgivable loan. The loan is
forgiven after five (5) years if the CEIP Promissorv Note and Deed Restrictions have been met. A Deed of
Trust is recorded on the property for the amount of the Loan and will be released at the end of the #'+v�e
(�eaf deferral period.
Geographic Areas of Eligibility
The area of geographic eligibility for the CDBG component is limited to the corporate limits of the City of
Federal Way.
Eligible Applicants and Projects
The CEIP is flexible in its consideration of projects as long as they meet basic eligibility criteria. Emphasis
may be placed on projects that add diversity to the local economic structure and are capable of
developing economic opportunities. The CEIP is primarily geared to assist small businesses but may also
be used to assist larger firms.
Projects in all industry sectors may be considered to participate in the CEIP.
Eligible applicants must own the business or commercial property, or be a leaseholder (with property
owner's permission) located in the geographic area of eligibility at described in herein, be current on
his/her property taxes, have current property insurance, have a current City of Federai Way Business
License, be current on utility bills, and/or any other form of indebtedness to the City. Properties assisted
may be either locally or non-locally owned as long as the assisted business and jobs are located in the
City of Federal Way and the specific area served.
Types of Assistance
The CEIP provides financial assistance in the form of a deferred/ forgivable loan to businesses and
income-producing property owners. Other forms of assistance include participation with a primary or
lead lender. Technical assistance in the form of project planning, building permits, contractor bidding,
and construction administration/management are also included as well as consultation with historic
preservation architects. This technical assistance will be provided by either staff and/or consultants to
the City of Federal Way Community and Economic Development Department depending on the specific
request for assistance. Applicants desiring technical assistance must make that request in writing by
describing the specific type of assistance needed and provide that written request to the designated City
staff person who will then be responsible to see that the appropriate department and staff person is
assigned for follow-up.
Funding Sources
The funding source for the City of Federal Way CDBG program is the U.S. Department of Housing and
Urban Development (HUD). Compliance with specific Federal regulations is required for all CEIP projects.
Use of Funds
The CDBG component of the program provides forgivable loans for commercial properties. Activities
that may be funded through the CEIP include the following: fa�ade renovation; roof repair; removal of
exterior code violations; awning repair; exterior painting; attached outdoor lighting and signage .
Applicants requesting CEIP funds for project components not specifically listed in this section must
obtain specific approval from the City of Federal Way Community and Economic Development
Department as to the eligibility of the proposed activities under the CDBG CEIP.
Funding Limits
Through the CDBG component, the funding limit for CEIP Loans is up t0 �B;AAA 35 000 per storefront.
A project funding request that is lower than $2,000 will not be considered.
Type of Deferred Forgivable Loan
The maximum term for the deferred, forgivable loan is for five (5) years with zero percent (0%Z interest
char�ed. '
,,..,.,..:+ +„ .e.,....:.,,..,, ;., +�.e �,.,�,�,..,, �,,.- ,+ �e��+ F:..e ��� .,e„-�. The deferred� forgivable loan will be
secured by a promissorv note and a deed of trust on the property for the loan �°�•° ��..�� term.
The term for the deferred loan is contin�ent upon the amount of CDBG investment (See table belowl.
If the property is sold transferred or the approved business operator ceases operation before the term
period expires the applicant will be credited a percentage of the loan amount for every month of
accupancv. The credit is subtracted from the total loan amount to determine the un-for�iven loan
balance. The un-for�iven balance is owed and becomes due immediately.
Fees
1) Loan Application Fee: The City shall require a loan application fee of $200. All loan application fees
shall be identified as CDBG program income and deposited in the CDBG Loan account prior to being
used to finance administrative costs associated with the program.
2) Loan Ori�ination Fees: The City shall require a loan origination fee of $150.00 or 0.25 percent of the
CDBG loan amount, whichever is greater. In addition, the City shall require the applicant to pay f�
ercent 50 % of the professional �egal fees and costs incurred by the City for the CDBG loan closing.
. All loan
origination fees, including attorney's fees, shall be identified as CDBG program income and deposited in
the CDBG Loan account. These funds will then be used to pay for administrative costs associated with
the program.
Gap Financing
Gap financing is not an available component of the CDBG portion of the program.
Leveraging
Leveraging is required under the CDBG financing component. The CEIP requires each applicant to
provide a sum equal to fiftv percent (50�o�-of the total project cost. Typically, applicants provide their
matching share in the form of certified funds. The program operates on a reimbursement basis with
funds disbursed by the City after all authorized work is complete
In some limited cases where CDBG CEIP project match is pre-approved in the form of prior work, the
applicant is required to provide City with verifiable receipts for labor and materials equaling a maximum
of fiftv percent (50�0� of the approved project amount.
Leveraged private investment is detailed in the body of the loan agreement and reflects the total
investment committed by the borrower. Commitment letters from private lenders specifying the
amount and terms of loans under consideration and documentation of any other private investment
involved are normally required prior to loan decisions. The CDBG component does not require
commitment letters from private lenders because the applicant must leverage in full at closing. In the
event lending institutions refuse to lend funds, a letter stating the reason for the rejection must be
obtained from the lending institution.
Cost Verification
The validity and reasonableness of all project costs should be documented and explained. Quotes,
appraisals, and comparisons to industry standards may be used to examine costs for the CDBG CEIP
programs. Applicants will be required to provide verification of costs to document leveraging
requirements. Appraisals less than six months old may be required on real estate collateral and other
assets such as inventory, machinery, furniture, fixtures, and equipment. Costs and estimates for projects
must be submitted before loan verification can be made.
Risk Level
The loan portion of the CEIP will be operated in accordance with lending practices generally accepted as
prudent for public loan programs and in accordance with the regulations of the Community
Development Block Grant program. The program will obtain adequate and appropriate collateral from
borrowers and act diligently to protect the interests of the CEIP. Nonfinancial project considerations that
affect the likelihood of success should be documented. These include management capacity, strength of
the market, the marketing plan, the possibility of unanticipated expenses and actions of competitors,
and uncontrollable events.
Job Impact and Required Annual Employment Report
Investment of CDBG funds must meet a National Objective.
The CDBG component of the program is provide investment to a for-profit business that benefits a low
to moderate Income person and/or creates one (1) job for each loan awarded. Job creation/retention
goals are included in the Loan agreement and are to be achieved in accordance with the criterion
established by the CDBG program.
Franchises and Dealerships
Franchises and dealerships are eligible if they meet program objectives and selection criteria.
Environmental Reviews and Lead Safe Work Practices (see below)
CDBG guidelines require that the City perform site-specific environmental reviews for each proposed
construction project. If environmental impacts are identified, applicant must take measures to comply
with applicable laws. Projects located in a flood plain or buildings more than 50 years old require
additional review work. Public notices may also be required as part of the review process.
*The HUD Renovation, Repair and Paint Rule (RRP) requiring certain lead-safe work practices must be
followed if exterior renovation, repair or paint jobs are being undertaken on any public and commercial
buildings built prior to 1978. Only EPA-certified Lead Renovator individuals or firms may oversee such
projects.
Contractor
All applicants are required to use a third-party licensed contractor. All sub-grantees of CDBG funds for
capital improvements and/or purchases must adhere to a competitive bidding process.
A. General Bid Procedures — following are the basic requirements of Competitive Bidding:
i. Advertising in newspapers, trade journals, and/or use of a bidders list
ii. Contracts cannot be extended or renewed without reopening the bid process
iii. Sub-grantees cannot use any firms on HUD's Debarment and Suspension List
iv. No employee, officer or agent of the sub-grantee shall participate in the selection, or in the
award or administration of a contract supported by Federal funds if a conflict of interest, real or
apparent, would be involved. Such a conflict would arise when the employee, officer or agent,
any member of his/her immediate family, his/her partner, or an organization which employs or
is about to employ any of the above, has a financial interest in the firm selected for the award.
v. Price or rate quotations must be obtained from an adequate number of qualified sources (three
to five).
vi. Vendors may be phoned and their names, addresses and price or rate quotations should be
documented
vii. Fair Labor Standards must be followed.
Displacement
CEIP funds are not eligible for use in any project where job or business displacement is contemplated.
Funds may not be used for any activity that relocates jobs from one area of the City to another.
Confidentiality
Material submitted shall become the property of the City. In the event an applicant desires to claim that
portions of this application are exempt from disclosure under the provisions of RCW 42.17.250 to .340,
it is incumbent upon the applicant to identify those portions in the proposal transmittal letter. The
transmittal letter must identify the page and the particular exemption(s) from disclosure upon which it
is making its claim. Each page claimed to be exempt from disclosure must be clearly identified by the
word "confidential" printed on the lower right hand corner of the page. The City will consider a
request(s) for exemption from disclosure; however, the City will make a decision predicated upon
applicable laws. An assertion by an applicant that an entire volume of its proposal is exempt from
disclosure will not be honored.
CEIP Management
The CEIP Policies and Procedure Manual and related legal documents govern the operation of the
program. The City of Federal Way Community and Economic Development Department markets the
program and uses the CDBG Loan Review Advisory Committee (LRAC) for funding recommendations.
LRAC funding recommendations are determined by a simple majority of inembers present when a
quorum exists. LRAC recommendations are forwarded to the City Council for funding decisions for all
CEIP requests.
Summary of Project Criteria
In addition to meeting basic eligibility criteria established to comply with Department of Housing and
Urban Development (HUD) and City of Federal Way requirements, Loan applications are reviewed by
staff and the LRAC for the following:
1. Adequacy of application documents;
2. Job impacts;
3. Credit standing;
4. Business plan feasibility;
5. Business financial projections;
6. Adequacy of loan security;
7. Management capability;
8. Market factors;
9. Applicant's sharing of risk;
10. Extent of leveraging and extent to which CEIP investment in the project has been minimized;
11. Private (or other public) lender commitments;
12. Overall risk;
13. Environmental impact;
14. Public benefits (other than jobs);
15. Dollar importing potential;
16. Potential to diversify the local economy;
17. Effect on other competently managed businesses;
18. Consistency with local redevelopment strategies and design standards;
19. Geographic equity considerations;
20. Priority ranking; and
21. Funding availability, source, and timing factors.
Loan Application Process
Potential applicants for CDBG funding must contact the assigned City CSD staff for a preliminary review
of applicant's plan to determine whether an applicant's project is eligible for the program pursuant to
CDBG regulations. This preliminary review of project eligibility does not guarantee that the project will
be funded. However, an initial finding that the project is eligible will assist applicants in deciding
whether to proceed with the formal application process. After an applicant submits a complete
application, staff prepares a written report to be presented at the next scheduled LRAC meeting.
Application Documents
A. Documentation required for application to the Exterior Improvement Program includes the following:
1. Completed application form
2. Last fiscal year �nancial statement
3. Last tax return for property/business owner(s)
4. Personal financial statement for the property/business owner(s)
5. Copy of business license
6. If the business has been in operation for less than one year, the following is required (in lieu of
company financials):
a. Projected cash flow for the first year on a monthly basis (cash flow should demonstrate
the borrower's ability to maintain the business viability thus meeting the employment
commitment.)
B. Other information that may be required during the application process includes:
1. Names, addresses, Social Security numbers and financial statements of co-signers/guarantors
2. Copies of architectural plans, including all bids and/or estimates
3. Contract to buy/sell
4. Lease agreements
5. Copy of Articles of Incorporation, Bylaws, or Partnership Agreements
6. Veri�cation of owner's equity investment
7. Verificatiorr of bank or other financial participation
8. Documentation supporting that project will employ a Certified Lead Renovator if the project is
related to renovation, repair or painting of all public and commercial buildings built prior to
1978.
Deferred Loan Closings
A separate set of legal documents, most of which are similar to commonly used bank forms, are
required to close CEIP deferred loans. For CEIP project closings, the following documents are required:
1. Loan Agreement;
2. Promissory Note and Deed Restriction;
3. Truth-In-Lending Notice;
4. Owner-Contractor Agreement.
Insurance
If the program is for rehabilitation of a building, the applicant must demonstrate owner's,
landlord's, and tenant's form of public liability insurance (bodily injury only) with minimum of
$100,000;
If site clearance as a part of the rehabilitation of a building is performed with the project, the
Applicant shall, in addition to other required insurance, obtain public liability and property damage
insurance in an amount not less than $300,000 for bodily injury and not less than $75,000 for
property damage.
A copy of all executed insurance policies shall be provided to and approved by the City of Federal
Way Community and Economic Development staff at the loan closing and upon renewal of policies.
The City of Federal Way shall be named as an additional insured for the term of the loan.
Other Conditions
All work to be performed under this program must be in compliance with all applicable City codes
and ordinances. Furthermore, since this program is funded with Federal Community
Development Block Grant (CDBG) funds, all work must be completed in compliance with all
applicable rules and regulations of the U.S. Dept. of Housing & Urban Development (HUD). These
include, but are not limited to: environmental impact, historic preservation and prevailing wage
and labor standard issues.
Policy Changes
The policies and procedures contained herein may be amended to reflect changing community and/or
funding source priorities. Proposed changes may be reviewed for compliance by the LRAC, Mayor and
City Council, and/or the Regional HUD Office.
II. Loan Review Advisory Committee (LRAC)
The City of Federal Way Council has designated the City of Federal Way CDBG Loan Review Advisory
Committee (LRAC) as responsible for the review of all CDBG Commercial Loan Fund requests. Funding
decisions relative to CDBG loans shall be made by the City Council upon a recommendation by the LRAC
and the Mayor.
�
_
.,.:�
Appendices
Appendix A
COMMERCIAL EXTERIOR IMPROVEMENT PROGRAM
APPLICATION
CDBG COMMERCIAL EXTERIOR IMPROVEMENT PROGRAM
APPLICATION
�
REQUIREMENTS FOR APPLICANTS
Please check that all items' listed below are enclosed in your application.
❑ Signed original application plus five copies enclosed
❑ Current Washington State and City of Federal Way Business License attached
❑ Last fiscal year financial statement and tax return for property/business owner(s)
❑ Other funding sources and details declared
❑ Detailed sketch or renderings - If required by code �, sealed architectural plans may be
necessary
❑ Photographs of the building to be improved, showing all relevant fa�ades and
surrounding buildings
❑ Insurance Documents
❑ Applicant's qualifying as LMI; submit required household income documentations. (see
City staf�
❑ Detailed Project Budget
Part A: General Applicant Information
1. Applicant Name/Address/Phone No.:
2. Total Project Cost: $ 3. Amount CDBG funds Requested: $
4. Other sources of Project funding Secured? (Y or N)
5. Address of Building being improved:
6. Permanent Parcel # of Building being improved:
7. Provide a description of the current use of the property to be improved (office, retail,
commercial, industrial)
8. Are there tenants using all or a portion of the building proposed to have work performed?
(If yes, list contact information for all tenants)
Business Name Contact Person Contact Information
1)
2)
3)
Part B: Description of Proposed Rehabilitation
1. Please provide a detailed description of the scope of work to be completed by this project:
2. List (all) City of Federal Way Permits required Permit Costs
Part C: Project Implementation Schedule
Please provide information for all activities that will occur on your improvement. Please attach a
separate sheet if additional space is needed.
1. Description of Cost (attach formal quotes from three Contractors)
Did they use Federal prevailing wage in their estimate? Yes ❑ No ❑
2. Name/Address/Phone No/License No. of selected Contractor:
3. Proposed Project Schedule - starting and ending dates:
Part D: Project Budget: All cost estimates must be documented with quotes,
engineer/architect estimates or other qualified source. Attach award letters and
letters of commitment for all funds leveraged. No points will be awarded for
leveraged funds without commitment letters or substantiated cost estimates.
Part E: Certification by Applicant:
The applicant certifies that all information contained in this application, including the documents
and attachments, is true to the best of his/her knowledge and belief and is submitted for the
purpose of obtaining financial assistance from the City of Federal Way Community and Economic
Development Department. I/We also authorize the City of Federal Way Community and Economic
Development Department to obtain any information that may have a bearing on this application.
Applicant:
Printed Name:
Title:
Applicant:
Printed Name:
Title:
FOR CITY OF FEDERAL WAY USE O1VLY
Date Application Submitted:
CDBG Loan Amount Requested:
Date:
Date:
Application Reference No.:
Qualifies By National Objective No. of New Jobs to be Created:
LRAC Review Date: City Council Review Date:
Action Taken:
Appendix B
Release of Claims Forms
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is
3. The full address of the owner is
4. The nature of the interest or estate of the owner is:
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint
tenants or as tenants in common:
NAM ES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on:
The work done was:
7. The name of the contractor for such work or improvement was:
8. The property on which said work or improvement was completed is in the City of Federal Way,
County of King, State of Washington.
9. The street address of said property
is
VERIFICATION
I, the undersigned, declare: I am the owner who executed the foregoing notice of completion. I have
read the notice of completion and I declare under penalty of perjury that the foregoing is true and
correct.
Dated: , at , Washington.
By:
CONTRACTOR'S WAIVER AND AFFIDAVIT
CDBG COMMERCIAL IMPROVEMENT PROGRAM
Agent:
Contractor:
Site Address: Federal Way, WA
Work Completed:
The undersigned hereby certifies and declares:
Contractor entered into written contract with Owner, for the work defined above.
Work, including any and all authorized change orders, was completed on , 20_ in
fulf compliance with all terms, conditions and specifications of said contract.
Contractor has been paid all monies due except: AND /100 DOLLARS ($ ).
In consideration of payment of the balance, Contractor hereby releases from any
and all claims arising under or by virtue of said contract.
Contractor guarantees the work performed under the above-mentioned contract for a period of one (1)
year from completion date.
All manufacturers and suppliers written guarantees and warranties covering materials and equipment
furnished under the above-mentioned contract have been provided to Agency.
All bills for labor and/or materials furnished in connection with the above-mentioned work have been
fully paid.
Any and all lien rights which Contractor may have, either as individual or as the authorized agent for the
above-mentioned business, arising out of or on account of said work, are hereby waived and shall have
no force or effect hereafter; further, Contractor certifies and declares that he/she will testify or depose
before any competent tribunal, officer or person, in any proceeding now pending or hereinafter
instituted, to the truth of each of the foregoing statements.
The undersigned declares under penalty of perjury that the foregoing is true and correct.
Executed this day of , 20,
CONTRACTOR / AGENT PRINT NAME
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: � �
SUBJECT: Resolution adopting the Investment Policy and repealing previous Resolution No. 94-175.
POLICY QUESTION: Should the City Council adopt the proposed Investment Policy?
COMMITTEE: Finance, Economic Development and Regional Affairs
CATEGORY:
❑ Consent
❑ City Council Business
STAFF REPORT BY: Th0
❑ Ordinance
� Resolution
Finance Director
Attachments: Memo
Resolution
Investment Policy (red-line version)
Exhibits A, B, C(red-line version)
Investment Policy (clean version)
Exhibits A, B, C(clean version)
Options Considered:
l. Approve the Resolution and Investment Policy as presented.
2. Deny approval and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL:
MEETING DATE: February 26, 2013
❑ Public Hearing
❑ Other
DEp'i': Finance
DIRECTOR APPROVAL: �
Co cil Initial
COMMITTEE RECOMMENDATION: "I move to forward the proposed resolution and Investment Policy to the March
S, 2013 Council meeting for approval. "
PROPOSED COUNCIL MOTION(S�: "I move approval of the proposed resolution and Investment Policy. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BII..L #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
To: Finance, Economic Development and Regional Affairs
Via: Skip Priest, Mayor
From: Tho Kraus, Finance Director o�
Date: February 26, 2013
Re: Investment Policy Amendments
i
Background• (
On May 17, •1994 the City Council approved the original Investment Policy which authorizes staff to
purchase investments outside of the Local Government Investment �ool. Based on review and best
practices and current language, changes to the original investment poli�y are proposed.
i
Summarv of Maior Changes to the Citv's Investment Policv �
1. Investment Policv
a. Throughout Document
i. Updated Director of Management Services to inance Director and City Manager
to Mayor �
ii. Replaced Investment Committee with Finance Director
�
c.
�
f.
g•
h.
Scope
i. Removed Trust and Agency Funds from list
have)
Delegation of Authority
i. Updated reference to Federal Way Revised Cc
Investment Committee
i. Eliminated Investrnent Committee and �
Committee to Finance Director (rationale - Fi
report Council Committee)
Authorized Financial Dealers and Institutions
i. Replaced reference to National Association
Industry Regulatory Authority (rationale - the
ii. Replaced Thomson Bankwatch to Fitch
Bankwatch is part of Fitch Ratings)
Authorized and Suitable Investments
i. Updated State Investment Pool to Local Gove
ii. Eliminated listing of preferred agency issues
- eliminate redundancy)
Competitive Selection of Investment Instruments
i. Specifcally stated two bids required for inve;
market
Diversification
i. Added maacimum final maturity of individual
ii. Added paragraph allowing maximum percer
not necessary (rationale — investments are hel�
funds (rationale - City does not
; reference to Investment
Director provides investment
�f Securities Dealers to Financial
�rmer was replaced by the latter)
Ratings (rationale — Thomson
�nt Investment Pool
referred to E�chibit B (rationale
purchased on the secondary
ecurity is five years
:ages to be exceeded, realignment
to maturity)
2. E�ibit A Investments Authorized Under State Law
a. Added Government National Mortgage Association
3. E�ibit B Most Commonlv Traded A eg ncies
a. Eliminated classification of securities as some may fall under multiple classifications
b. Added Government National Mortgage Association as a commonly traded agency
c. Eliminated Federal Land Banks as they are commonly traded (no longer issued)
4. Exhibit C Glossarv
a. Additional terminology
b. Some modifications to existing terminology to provide clarity
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, repealing Resolution No. 94-175 and modifying and
adopting the investment policy to govern the investment of public
funds.
WHEREAS, the City Council seeks at a11 times to maintain the highest fiscal integrity
with respect to its administration of public funds; and
WHEREAS, the budget of the City also includes a certain percentage of idle funds which
are intended to be invested in order to balance the City's cash requirements for ongoing
operations with the opportunity for the highest, prudent investment potentials to insure a
reasonable return on idle funds with the highest investment return with maximum security; and
WHEREAS, The City Council of the City of Federal Way hereby adopted the original
Investment Policy on May 17, 1994 by Resolution No. 94-175; and
WHEREAS, amendments to the investment policy are necessary to reflect best practices
and current language.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Re�ealer. Resolution No. 94-175 with all attachments is hereby repealed
effective March 5, 2013.
Section 2. Investment Policv. The City Council of the City of Federal Way hereby
modifies and adopts the Investment Policy as atta.ched hereto, and hereby incorporated in full by
this reference.
Section 3. Severabilitv. If any section, sentence, clause or phrase of this resolution
Resolution No. 13- Page 1 of 3
Rev 1/10
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this resolution aze authorized
to make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective
date of this resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution sha11 be effective immediately upon passage
by the Federal Way City Council.
Section 7: Savings Clause. Resolution No. 94-175, a portion of which is repealed by this
resolution, sha11 remain in full force and effect until the effective date of this Resolution and
shall remain in full force and effect in the event this resolution is invalidated in its entirety.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 20_.
CITY OF FEDERAL WAY.
MAYOR, SKIP PRIEST
Resolution No. 13- Page 2 of 3
Rev 1/10
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 13- Page 3 of 3
Rev 1/10
City Council ApprovaL• �.4-�' �,� '�°T-March �, 2013
CITY OF FEDERAL WAY
INVESTMENT POLICY
1_o Policv
It is the policy of the City of Federal Way to invest public funds in a manner which will provide
the highest investment return with the maximum security while meeting the daily cash flow
demands of the entity and conforming to all state and local sta.tutes governing the investment of
public funds as well as this Investment Policy.
2_0 Scoue
This Investment Policy applies to all financial assets of the City of Federal Way. These funds
are accounted for in the City's Comprehensive Annual Financial Report and include:
2.1 Funds
2.1.1 General Fund
2.1.2 Special Revenue Funds
2.1.3 Capital Projects Funds
2.1.4 Debt Service Fund
2.1.5 Enterprise Funds
2.1.6 Internal Service Funds
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2.1.87 Any new fund created by the City Council, unless specifically exempted
by the City Council
3_o Prudence
Investments shall be made with judgment and care - under circumstances then prevailing - which
persons of prudence, discretion and intelligence exercise in the management of their own affairs,
not for speculation, but for investment, considering the probable safety of their capital as well as
the probable income to be derived.
3.1 The standard of prudence to be used by investment ofFcials shall be the "prudent
person" standard and shall be applied in the context of managing an overall
portfolio. Investment officials acting in accordance with written procedures and
the Investment Policy and exercising due diligence shall be relieved of personal
responsibility for an individual security's credit risk or market price changes,
provided deviations from expectations are reported in a timely fashion and
appropriate action is taken to control adverse developments.
4.0 Obiective
The primary objectives, in priority order, of the City of Federal Way's investment portfolio shall
be:
4.1 Safety
Safety of principal is the foremost objective of the investment program.
Investments of the City shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio.
4.1.1 The City shall ensure the safety of its invested idle funds by Iimiting credit
and interest rate risks. Credit risk is the risk of loss due to the failure of
the security issuer or backer. Interest rate risk is the risk that the market
value of portfolio securities will fall due to an increase in general interest
rates.
a. Credit risk will be mitigated by:
1. Limiting investments to the safest types of securities;
2. Prequalifying the financial institutions with which it will do
business;
3. Diversifying the investment portfolio so that the failure of
any one issuer or backer will not place an undue financial
burden on the City;
4. Monitoring all of the City's investments on a daily basis to
anticipate and respond appropriately to a significant
reduction of creditworthiness of any of the depositories.
b. Interest rate risk will be mitigated by:
1. Structuring the City's portfolio so that securities mature to
meet the City's cash requirements for ongoing operations,
thereby avoiding the need to sell securities on the open
market prior to maturity to meet those specific needs;
2. Investing primarily in shorter-term securities, unless it is
anticipated that longer-term securities can be held to
maturity without jeopardizing liquidity requirements;
3. Occasionally restructuring the portfolio to minimize the
loss of market value andlor maximize cash flows.
The physical security or safekeeping of the City's investments is
also an important element of safety. Safekeeping requirements are
defined in Section 11 of this Policy.
3
4.2 Liquidity
The City's investment portfolio must be structured in a manner which will provide
that securities mature at the same time as cash is needed to meet anticipated
demands (static liquidity). Additionally, since a11 possible cash demands cannot
be anticipated, the portfolio should consist largely of securities with active
secondary or resale markets (dynamic liquidity).
4.3 Yield
Yield on the City's investment portfolio is of secondary importance compared to
the safety and liquidity objectives described above. Investments are limited to
relatively low-risk securities in anticipation of earning a fair return relative to the
risk being assumed. While it may occasionally be necessary or strategically
prudent for the City to sell a security prior to maturity to either meet unanticipated
cash needs or to restructure the portfolio, this Policy specifically prohibits trading
securities for the sole purpose of speculating or taking an unhedged position on
the future direction of interest rates. Specifically, "when, as, and if issued"
trading and open-ended portfolio restructuring transactions are prohibited.
5.o Delegation of Authoritv
Authority to manage the City's investment program is derived from RCW 35A.40.050 and
Sections �3.45.010 and �3.45.Q20 of the Federal Way �Revised Code. Management
responsibility for the investment program is hereby delegated to the r:�, "'�^~°^°~ Ma ��or and his
or her designee, who shall establish written procedures for the operation of the investment
program consistent with this Policy. Such procedures shall include explicit delegation of
authority to persons responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this Policy and the procedures
established by the ' Finance Director. The �es�e�e€
Finance Director shall be responsible for all transactions undertaken and
sha11 establish a system of controls to regulate the activities of subordinate officials.
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Page 4
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�►t�Y.o Ethics and Conflict of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with proper execution of the investment program, or which could
impair their ability to make impartial investment decisions. Employees and investment officials
shall disclose to the C��4,�a�e�Ma ��ar any material fmancial interests in financial institutions
that conduct business within this jurisdiction, and they sha11 further disclose any large personal
financial/investment positions that could be related to the performance of the City's portfolio.
Employees and officers sha11 subordinate their personal investment transactions to those of the
City, particularly with regard to the timing of purchases and sales.
€�A'�.o Authorized Financial Dealers and Institutions
Banks and savings and loan associations seeking to establish eligibility for the City's competitive
certificate of deposit purchase programs sha11 submit information as required by the �e�
��#�eeFinance Director. The r~•,°�.+•~°~+ r�~~~~;"°°Finance Director shall regularly report
to the City Council its list of eligible banks and savings and loan associations.
In addition, a list will be maintained of approved security broker/dealers selected by
creditworthiness, who maintain an office in the state of Washington. Securities dealers not
�liated with a bank shall be required to be classified as reporting dealers �liated with the
New York Federal Reserve Bank, as primary dealers. Regional dealers may qualify if, in the
determination of the T„<�°�*m°„+'�'�mm;'�°°Finance Director, SEC Rule 15C3-1 (uniform net
capital rule) has been satisfied. No public deposit shall be made except in a qualified public
depository as established by state law.
�:-�7.� Required Documentation
All financial institutions and broker/dealers who desire to become qualified
bidders for investment transactions must supply the ���
��Finance Director with certain documents, including but not limited to:
audited financial statements, proof of'`T *• ' n � •+• � C ��.��:..�
�ea�e�sFinancial Industrv Re�ulatory Authority�FINR.A) certification, trading
resolution, proof of state registration, certification of having read the City's
Investment Policy (see Section 510.3 below), and depository contracts.
Each bank, savings and loan, and broker/dealer, otherwise qualified under the
provisions of this Policy, who wishes to do business with the City shall submit a
copy of its latest financial statement to the City, including a balance sheet and
profit and loss statement. Banks sha11 also provide their most recent Consolidated
Report of Condition ("call report") at the request of the City. If the security dealer
is a private partnership registered with the SEC, the following shall be required in
lieu of a profit and loss statement: 1) disclosure of its excess net capital in the
notes to the statement of financial condition, and 2) a separate letter from its CPA
firm attesting to the fact that Rule 15C3-1 has been complied with and the dealer's
internal systems and controls have no material inadequacies.
�'7.? Rating Service/Creditworthiness Criteria
The City shall use a commercial rating service ( itch
Ra.tin�s or equivalent) to most efficiently assess creditworthiness and
qualification for the City's list of authorized depositories and securities
brokers/dealers affiliated with a bank or savings and loan. If a rating is not
available for a particular institution, the T•�°°*~~°�* �'^�""'�°�Finance Director
may authorize a staff-generated financial statement analysis or other reliable
rating service analysis. Depositories and broker/dealers affiliated with a bank
shall be rated "B/C" or better. Commercial paper shall be rated A1 /P 1 in
accordance with state law.
�:3?.3 Required Certification Statement
Before accepting funds or engaging in investment transa.ctions with the City, the
supervising officer at each depository and recognized security broker/dealer shall
submit a certification. The document will certify that the officer has reviewed the
Investment Policy and agrees to disclose potential conflicts or risks to public
funds that might arise out of business between the firm/depository and the City.
All financial institutions shall agree to undertake reasonable efforts to preclude
imprudent transactions involving the City's funds. The supervising officer shall
agree to exercise due diligence in monitoring the activities of other officers and
subordinate staff members engaged in transactions with the City. Employees of
any firm of fmancial institution offering securities or investments to the City shall
be trained in the precautions appropriate to public-sector investments and shall be
required to familiarize themselves with the City's investment objectives, policies,
and constraints.
�°�.� Required Master Repurchase Agreement
Each bank, savings and loan, and security broker/dealer, otherwise qualified
under the provisions of this Policy, who wishes to enter into repurchase
agreements with the City shall be required to execute, in advance, the City's
Master Repurchase Agreement.
�:AB.tt Authorized and Suitable Investments
The City is empowered by statute to invest in the types of securities listed in Exhibit A. The
following table summarizes categories of investments authorized under this Policy, in general
order of safety and liquidity:
$�3.1 �teLocal Government Investment Pool
Page 6
�8.2 Repurchase Agreements
�38.3 U.S. Treasury Obligations
38.4 U.S. Government Agencies
�38.5 U.S. Government-Sponsored Corporations/Instrumentalities
�38.6 Bankers' Acceptances: Secondary Market
Domestic and Foreign
�}8.7 Commercial Paper: Secondary Market
38.8 Insured Certificates of Deposit:
Banks and Savings & Loans
�38.9 Uninsured/Collateralized Certificates of Deposit:
Banks and Savings & Loans
. Not a11 government agency and instrumentality securities aze
widely traded. Some lack broad and deep markets, and others are inappropriate for cash
management purposes by virtue of their price volatility or technical characteristics. Therefore,
the City sha11 maintain a preference for the government agency issues listed �e�-�see in
Exhibit B, � „�
.
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�t��.o Comuetitive Selection of Investment Instruments
. _
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,
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a + „k:,.�, ,.,..,,+,,,.;*;o� . „�,a �.o ,� ��« .,a<,,,,,*�,�o��The investment officer shall obtain
competitive bids from at least two brokers or financial institutians on all purchases of
instruments purchased on the secondary market.
� �-�:8 Collateralization
Collateralization sha11 be required on two types of investments: certificates of deposit and
repurchase agreements. In order to anticipate market changes and provide a level of security for
all funds, the collateralization level will be at least 100% of market value of principal and
accrued interest.
1.,T:-�).�I. Certificates of Deposit
For certificates of deposit, any amount exceeding FDIC or FSLIC coverage shall
be collateralized by eligible securities which are prescribed, designated and
segregated in accordance with state law (RCW 39.58.050).
�-�;�9.2 Repurchase Agreements
A repurchase agreement is a transaction in which a counterparty agrees to transfer
to the City securities in exchange for funds, with a simultaneous agreement by the
City to resell the securities to the counterparty at a date certain. In such cases the
transferred securities shall be U.S. Treasury or Government Agency issues whose
market value at the time of transfer is equa.l to at least 100% of the repurchase
agreement's face value. For other than overnight investments, the securities
transferred shall be marked to market and maintained at an amount equal to at
least 100% of the repurchase agreement's face value. The market value of the
transferred securities may be required to exceed the repurchase agreement's face
value by an amount which is expected to protect against a sudden decrease in the
market value of the transferred securities.
The types of securities to be accepted as transferred securities in repurchase
agreements in which the City is the buyer sha11 be limited to the types of eligible
U.S. Treasury or Government Agency issues listed in Sections 9.3 and 9.4 above.
The City shall maintain a preference for shorter-term maturities. If it is
determined that the transferred securities have variable degrees of market risk due
to the type of instruments involved andlor their terms to maturity, the City may
require the counterparty to transfer additional securities.
The number of transferred securities for each repurchase agreement shall
ordinarily be limited to three or less. The City may authorize the counterparty to
transfer more than three. Substitutions of transferred securities shall be limited to
U.S. Treasury Bills and may not be made without prior approval by the City.
Substitutions are to be confirmed in accordance with Section 11.0.
��::��c3.3 Other Investments
�Any other investments shall be collateralized by the actual security held in
safekeeping by the City's safekeeping agent.
�.�tU.4Safekeeping and Custodv
All security transactions, including collateral for repurchase agreements, entered into by the City
shall be conducted on a delivery-versus-payment (DVP) basis. To protect against potential fraud
and embezzlement, the assets of the City sha11 be secured through third-party safekeeping and
custody procedures. Securities will be held by a third party custodian with which the City has
executed a safekeeping agreement. The delivery of these securities will be evidenced by
safekeeping receipts. Verification of transferred securities will be part of the City's annual
financial audit by the State Auditor's Office.
-t-3�81 �.oDiversification
It is the policy of the City to diversify its investment portfolio. Assets held in the common cash
fund shall be diversified to avoid incurring unreasonable risk of loss resulting from
overconcentration of assets in a specific maturity, a specific issuer, or a specific class of
securities. Diversification strategies shall be determined and reviewed periodically by the
T�-r°�*�°r+ �'�-�-�-�:**°°Finance Director. As a general rule, which may be amended by the
r,,.,e�+.,,ar+ r,,,,.,,,,;,�ooFinance Director upon Mavor's approval as economic cycles change, the
following diversification limitations may be imposed on the portfolio:
�.�:� [ t, l Maturity
No more than 20% of the portfolio may be invested beyond 12 months, and
average maturity of the portfolio may not exceed two years. The maximum stated
final maturity of individual securities in the portfolio sha11 be five �ars.
-���i l .2 Default Risk
No more than 5% of the portfolio may be invested in the securities of a single
issuer, except for the U.S. Treasury, to which no limits apply, and commercial
paper, which is limited to 3% of the portfolio in accordance with state law. No
more than 30% of the portfolio may be invested in bankers' acceptances and
certificates of deposit.
�11,3Liquidity Risk
At least 10% of the portfolio may be invested in overnight instruments or in
marketable instruments which can be sold to raise cash in one day's notice.
Due to flt�ctuations in the aggre�ate surplus funds balance m�imum percenta�es for a narticular
issuer or investment type mav be exceeded at a point in time subsequent to the purchase of a
particular issuer or investment type. Securities need not be lic�uidated to realign the portfolio;
however, consideration should be �iven to this matter when futt�re purchases are made to ensure
that appropriate diversification is maintained.
Page 9
I�t2.t�Internal Controls
The City's internal controls shall be designed to prevent losses of public funds arising from
fraud, employee error, misrepresentation by third parties, or unanticipated changes in financial
markets. Controls which the City deems important include, but are not limited to:
Control of collusion
Separation of functions
Separation of transaction authority from accounting and recordkeeping
Custodial safekeeping
Avoidance of bearer-form securities
Specific limitations regarding securities losses and remedial action
Clear delegation of authority to subordinate sta.ff inembers
Written confirmation of telephone transactions
Supervisory authority of employee actions
Minimize the number of authorized investment officials
Documentation of transactions and strategies
The City will undergo an annual independent review by the State Auditor's Office which will
verify compliance with policies and procedures.
��:8t3.oPerformance Standards
The investment portfolio will be designed to obtain a market average rate of return during
budgetary and economic cycles, taking into account the City's investment risk constraints and
cash flow needs.
-i.�:l 13.1 Market Yield (Benchmark)
The City's investment strategy is primarily passive. Given this strategy, the basis
used by the City to determine whether market yields are being achieved shall be
the range between the six-month U.S. Treasury Bill and the Local Government
�a#�Investment PooL
��; t� 1�t. t) Ren o rtin �
� The T';-°�+�r ��"'�^H^^°m°^* c°�r;^°°Finance Director is charged with the responsibility of
including a report on investment activity and returns in the City's monthly financial report.
Reports may include, but are not limited to: market conditions, performance, breakdowns by
security type and maturity, and number of trades.
� r.t�15.oInvestment Policv Adoution
The City's Investment Policy sha11 be adopted by resolution of the City Council. The Policy
shall be reviewed annually by the in��°�*m°„+ �'^^�m�'�°°Finance Director to ensure its
consistency with respect to the overall objectives of safety, liquidity and yield, and its relevance
to current laws and financial trends. Proposed amendments to the Policy shall be prepared by the
r,:,,o„+,... „�r,r��,,,.o.,.,or+ �o,.,,;,,o�Finance Director ,� �,µ����f�,_ T,.,��*,.,��+ r��,.,,...._�o_� and
10
� after review and approval by the ��A4��Mayor, shall be forwarded to the City Council for
consideration and approval.
Attachments: Exhibits A, B and C
1
EXHIBIT A
INVESTMENTS AUTHORIZED UNDER STATE LAW
Security
* Certificates, notes, bonds, or other obligations of the United States
RCW
43.84.080; 36.29.020
* Obligations of U.S. agencies or of any corporation wholly owned by 43.84.080; 36.29.020
the government of the United States
* Federal Home Loan Bank notes and bonds
43.84.080; 36.29.020
* Federal Land Bank bonds 43.84.080; 36.29.020
* Federal National Mortgage Association notes, debentures, and 43.84.080; 36.29.020
guaranteed certificates of participation
�* Government National Mort�a�e Association bonds 43.84.080; 36.29.020
* Obligations of any other government-sponsored corporation whose 43.84.080; 36.29.020
obligations are or may become eligible as collateral for advances to
mernber banks as determined by the board of governors of the federal
reserve system
* Bankers' acceptances purchased on the secondary market
* Commercial paper purchased on the secondary market
43.84.080; 36.29.020
43.84.080
* State, county, municipal, or school district bonds or warrants of taxing 43.84.080
districts of the state. Such bonds and warrants shall only be those
found to be within the limit of indebtedness prescribed by law for the
taxing district issuing them and to be general obligations.
* Motor vehicle fund warrants, when authorized by agreement between 43.84.080
Sta.te Treasurer and the Department of Transportation, requiring
repayment of invested funds from any moneys in the motor vehicle
fund available for State highway construction.
* Washington State Treasurer's Investment Pool
* Any investments authorized by law for the Treasurer of the State of
Washington or any local government of the State of Washington other
than a metropolitan municipal corporation, but such investments shall
not include certificates of deposit of banks or bank branches not
located in the State of Washington.
* Bonds of the State of Washington and any local government in the
State of Washington which bonds have, at the time of inveshnent, one
of the three highest credit ratings of a nationally recognized rating
agency.
43.250.040
39.59.020
39.59.020
* General obligation bonds of a sta.te other than the State of Washington 39.59.020
and general obligation bonds of a local government of a state other
than the State of Washington, which bonds have, at the time of
investment, one of the three highest credit ratings of a nationally
recognized rating agency.
2
* Bonds or warrants of this State
35.39.030
* General obligation or utility revenue bonds or warrants of any city or 35.39.030
town in this State
* A city's or town's own bonds or warrants of a local improvement 35.39.030
district which are within the protection of the local improvement
guaranty fund law
* Interim financing warrants of a local improvement district which is 35.39.034
within the protection of the local improvement guaranty fund law
* A city's or town's own local improvement installment notes which are 35.45.150
within the protection of the local improvement guaranty fund law
* Bonds or other obligations issued by a metropolitan municipal 35.58.510
corporation pursuant to Chapter 35.58 RCW
* Bonds or other obligations issued by a housing authority pursuant to 35.82.220
the housing authorities law of this State or issued by any public
housing authority or agency in the United States
* Outstanding warrants of the county tax refund fund in the same county 36.33.070
as the government making the investment
�* Subject to compliance with RCW 39.56.030, registered warrants of a 39.59.02-�0
local government in the same county as the government making the
investment
* Subject to the arbitrage provisions of Section 148 of the Federal 39.59.030
Internal Revenue Code, or similar provisions concerning the
investment of state and local money and funds, the following mutual
funds and money market funds:
• Shares of mutual funds with portfolios consisting of only United
States government bonds or bonds issued by federal agencies
with average maturities of less than four years, or bonds
described in RCW 39.59.020 (1) or (2), except that bonds
otherwise described in RCW 39.59.020 (1) or (2) shall have one
of the four highest credit ratings of a nationally recognized rating
agency;
• Shares of money market funds with portfolios consisting or only
bonds of states and local governments, or other issuers authorized
by law for investments by local governments, which bonds have
at the time of investment one of the two highest credit ratings of a
nationally recognized rating agency;
• Shares of money market funds with portfolios consisting of
securities otherwise authorized by law for investment by local
governments
* Notes or bonds secured by mortgage which the Federal Housing 39.60.010
Administration has insured or has made a commitment to insure in
obligations or national mortgage associations
3
* Debentures issued by the Federal Housing Administration 39.60.010
* Bonds of the Home Owner's Loan Corporation 39.60.010
* Notes, bonds or debentures of savings and loan associations, banks, 39.60.050
mutual savings banks, savings and loan service corporations operating
with approval of the federal home loan bank, and corporate mortgage
companies that are rated not less than "A", or are insured or
guaranteed and backed as required
* Farm ownership and soil and water conservation loans fully 43.33A.080
guaranteed as to principal and interest under the Bankhead-Jones
Fazm-Tenant Act; and the Washington land bank (provided that the
funds to be invested are not under constitutional prohibition)
* Washington State Housing Finance Commission bonds 43.180.190
* Port district revenue bonds and notes issued under the authority of 53.34.150
Chapter 54.34. RCW
* Local utility district bonds issued by a public utility district 54.16.070
Page 1
EXHIBIT B
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� Farm Credit Consolidated System-wide �c�t�e,�e�Bonds
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oa ,,;*�, �„ ,,..,,+„�;�;o� ;� a�„,,..v,;„,,.;,,„� „� Q, nnn ,,,- ..»a.The Farm Credit System is a
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cooperativel�owned nationwide svstem of banks and associations that provides mortga�e loans,
short and intermediate-term credit and related services to farmers, ranchers, producers,__or
harvesters of acLuatic products rural homeowners and a�ricultural and rural cooperatives. The
Fa�-m Credit System is or an� ized �eo�raphicall�into 12 Farm Credit Districts. In each district,
there is a Federal Land Bank a Federal Intermediate Credit Bank and a Bank for Cooperatives.
In addition there is a Central Bank for Cooperatives in Denver Colorado, which participates
with district banks in lar�er loans Responsibili � for supervising the Farm Credit System in the
public's best interest is the Fann Credit Administration which is an independent a�enc o�f the
U.S. Government. Each of the 37 Farm Credit Banks is audited and examined at least once each
year by Farm Credit Administration e�aminers. Federal Farm Credit Banks Consolidated
Svstem-wide Bonds are secured joint a.nd several obl�ations of the 37 Faim Credit Banks.
Bonds are issued each month with six arid nine-month maturities. Lon�er-terni bonds are issued
approximately eight times a year They are issued in book-entrv form in multiples of $1,000 for
2
maturities of over 13 months and of $5 000 far sharter maturities. Svstem-wide bonds sold to
the public are secured bv collateral consistin� of notes or other obli�ations of borrowers,
obli�ations of the United States or an��encv thereof or other xeadily marketable securities
approved by the Farm Credit Administration or cash in an aggregate value equal to the bonds
outstandin� The system also issues discount notes with maturities rangin� from 7 to 270 davs.
Federal Home Loan Banks
The Home Loan Bank system was organized under the Federal Home Loan Bank Act, beginning
in 1932. Twelve district banks operate a credit reserve system under the supervision of a federal
board. Membership in the credit system consists of savings and loan associations, cooperative
banks, insurance companies and savings banks.
The banks issue consolidated bonds and discount notes as joint and severable obligations of the
Home Loan Bank System. Although the banks operate under federal charter with government
supervision, the securities are not guaranteed by the U.S. government. However, the banks are
required to maintain secured advances, guaranteed mortgages, U.S. government securities or
cash in an amount at least equal to the amount of the consolidated borids and discount notes
outstanding. Therefore, the reserves pledged against this outstanding debt are considerable.
Consolidated notes are issued with original maturities of one year or less, and are available in
denominations of $100,000, $150,000, and $1 million. Maturities range between 30 and 360
days, at the discretion of the buyer. Consolidated bonds are issued only in book entry form for a
minimum of $10,000 with multiples of $5,000 thereafter. Income is exempt from state and local
t�es, which slightly diminishes yields.
Federal Home Loan Mortgage Corporation (Freddie Mac)
Also known as Freddie Mac, the Federa.l Home Loan Mortgage Corporation (FHLMC) was
established in 1970 to help maintain the availability of mortgage credit for residential housing.
To accomplish this goal, the FHLMC purchases a large volume of conventional residential
mortgages and participations in mortgages from members of the Home Loan Bank system. The
FHLMC finances these operations by marketing guaranteed mortgage certificates and mortgage
participation certificates (PCs).
Freddie Mac offers discount notes and bonds under its own name, in contrast to an older practice
of obtaining credit from the Home Loan Bank System. These securities do not cany U.S.
government guarantees.
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Student Loan Marketing Association (Sallie Mae)
In 1972, Congress amended the Higher Education Act of 1965 and established a private, not-for-
profit corporation called the Student Loan Marketing Association (SLMA). Sallie Mae, as the
corporation is also known, provides for financing the federal Guaranteed Student Loan Program.
Through Sallie Mae financing operations, student loans are guaranteed, encouraging lending by
various financial institutions. To serve lenders' liquidity needs, the SLMA warehouses
3
advances through a revolving line-of-credit arrangement, until loan cash flow begins. These
advances in turn are insured by the U.S. Commissioner of Education.
Sallie Mae regularly enters the credit markets with short-term and non-guaranteed discount notes
with maturities under one year, accompanied by an extensive program of floating-rate notes with
various maturities. The rate is adjusted periodically at a premium above the 91-day T-bill rate.
These securities can offer useful hedges against future periods of rapid interest rate increases.
�
� Federal National Mortgage Association (FNMA or Fannie Mae)
� The Federal National Mortgage Association was the first modern
federally chartered corporation owned entirely by stockholders. The agency was chartered in
1938, and its operations were partitioned into two corporations in 1968. Its sister organiza.tion,
the Government National Mortgage Association, represents a spin-off of former FNMA
operations.
FNMA purchases of conventional mortgages are financed by the sale of corporate obligations
(debentures and short-term notes) to private investors. The debentures are issued in book entry
form only in denominations starting at $10,000, with $5,000 increments thereafter. Secondary
market operations are financed in part through issuance of short-term notes that resemble
commercial paper. The maturities on these notes range up to 360 days, with rates occasionally
brought in line with rates available in the money market for Treasury bills, commercial paper and
similar discount instruments. A minimum order for these notes is $50,000. The notes are issued
through dealers.
FNMA securities enjoy a strong secondary market in the short-term sector, with yield premiums
of one-fourth percent (over T-bills) now common in the six-month to one-year maturity range.
FNMA debt interest is not exempt from state and local taYation, enhancing yield potential for
� public investors.
Government National Mort�a�e Association (GNMA ar �innie Mae)
The 1968 partition of the Federal National Mortga�e Association. Ginnie Mae is a wholly
go�rernment-owned cor,poration within the De�artment of Housin� and Urban Development. It
took over the special assistance and the inana�ement and liquidatinp functions that had formerlv
been lod�ed in FNMA. These functions involve activities that could not be profitably carried out
� a private firm Ginne Mae's mission is also to make real estate investment more attractive to
institutional investors which it has done b�gnin� and issuing, partly in conjunction with
private financial institutions mart�a�e-backed securities for which an active secondarv market
has developed Under the pass-through approach private mortga�e lenders assemble pools of
mortga�es acquired throu�h Ginne Mae auctions or from other sources and fhen sell certificates
backed by these mart�a�es to investors. These securities are referred to as_ pass-throu�h
securities because pavment of interest and principal on mort�ages in the pool is passed on to the
certificate holders after deduction of fees for servicin�d �uarantee. Pass-throu�h certificates
have stated maturities ec�ual to those of the underl�g mort�a�es However actual maturities
Page 4
tend to be much shorter because of prepayinents the avera�e life on sin�le martg�es bein�
�proximatelv 12 years On pass-throu�h securitics princi�al and interest are paid monthl� to
the investor Because pavments are made monthly and because the passed throu hg varies from
month to month due to mort�age payments pass-throu�hs are issued in re�istered form only.
Thev have minimum denominations of $25 000. Thev carry Ginnie Mae's �uarantee of timely
pavment of both principal and interest and in addition are backed by the full faith and credit of
the U.S. Government.
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accretion (of a discount)
accrued interest
active
add-on rate
EXHIBIT C
GLOSSARY
In portfolio accounting, a straight-line accumulation of capital gains on
discount bonds in anticipation of receipt of par at maturity.
Interest due from issue or from the last coupon date to the present on an
interest-bearing security. The buyer of the security pays the quoted
dollar price plus accrued interest.
A market in which there is much trading.
A specific rate of interest to be paid. Stands in contrast to the rate on a
discount security, such as a Treasury bill, that pays no interest.
�rtEiesa�enrv '.A debt securitv issued by a federal or
federallv s�onsored agency. Federal agencies are backed by the full
faith and credit of the U.S. Government. Federall rLsponsored a e� ncies
(FSAs) are backed by each particular agencv with a market perception
that there is an irnplicit �overnment guarantee. An example of a federal
a�ency is the Gavernment National Mortga�e Association (GNMAL
An example of a FSA is the Federal National Mort�a�e Association
FNMA .
amortize In portfolio accounting, periodic charges made against interest income
on premium bonds in anticipation of receipt of the call price at ca11 or
of par value at maturity.
arbitrage Strictly defined, buying something where it is cheap and selling it
where it is dear; for example, a bank buys 3-month CD money in the
U.S. market and sells 3-month money at a higher rate in the Eurodollar
market. In the money market, often refers: (1) to a situation in which a
trader buys one security and sells a similar security in the expecta.tion
that the spread in yields between the two instruments will narrow or
widen his profit, (2) to a swap between two similar issues based on an
anticipated change in yield spreads, and (3) to situations in which a
higher return (or lower cost) can be achieved in the money market for
one currency by utilizing another currency and swapping it on a fully-
hedged basis through the foreign-exchange market.
asked
The price at which securities are offered.
back discount rate Yield basis on which short-term, non-interest-bearing money market
securities aze quoted. A rate quoted on a discount basis understa.tes
bond equivalent yield. That must be calculated when comparing return
Page 2
against coupon securities.
back up (1) When yields rise and prices fall, the market is said to back up. (2)
When an investor swaps out of one security and into another of shorter
current maturity (e.g. out of a 2-year note into an 18- month note), s/he
is said to back up.
bankers' acceptance (BA) A draft or bill of exchange accepted by a bank or trust company. The
accepting institution guarantees payment of the bill.
basis (1) Number of days in the coupon period. (2) In commodities jargon,
basis the spread between a futures price and some other price. A
money market participant would talk about spread rather than basis.
basis point
basis price
bear market
bearer security
bid
block
1/100th of 1%.
Price expressed in terms of yield to maturity or annual rate of return.
A declining market or a period of pessimism when declines in the
market are anticipated.
A security the owner of which is not registered on the books of the
issuer. A bearer security is payable to the holder.
The price offered for securities.
A large amount of securities, normally much more than what
constitutes a round lot in the market in question.
book-entry securities The Treasury and federal agencies are moving to a book-enhy system
in which securities are not represented by engraved pieces of paper but
are maintained in computerized records at the Fed in the names of
member banks, which, in turn, keep records of the securities they own
as well as those they are holding for customers. In the case of other
securities for which there is a book-entry system, engraved securities do
exist somewhere in quite a few cases. These securities do not move
from holder to holder but are usually kept in a central clearinghouse or
by another agent.
book value The value at which a debt security is shown on the holder's balance
sheet. Book value is often acquisition cost +/- amortiza.tion or
accretion, which may differ mazkedly from market value. It can be
further defned as "tax book", "accreted book", or "amortized book"
value.
bp Market abbreviation for basis points. Thus, 1 bp means 1 basis point,
10 bp means 10 basis points.
Page 3
broker A broker brings buyers and sellers together for a commission paid by
the initiator of the transaction or by both sides; s/he does not position.
In the money market, brokers are active in markets in which banks buy
and sell money and in interdealer markets.
bull market
bullet (loan or security)
buy-back
callable bond
A period of optimism when increases in market prices are anticipated.
All principal is due at maturity.
Another term for a repurchase agreement.
A bond that the issuer has the right to redeem prior to maturity by
paying some specified call price.
call priee The price at which an issuer may redeem a bond prior to maturitv. The
price is usuallv at a slight premium to the bond's ori�inal issue price to
compensate the holder for loss of income and ownership.
call risk The risk to a bondholder that a bond mav be redeemedprior to
maturitv.
cash management bill Very-short-maturity bills that the Treasury occasionally sells because
its cash balances are down and it needs money for a few days.
cash market Traditionally, this term has been used to denote the market in which
commodities were traded, for immediate delivery, against cash. Since
the inception of futures markets for T bills and other debt securities, a
distinction has been made between the cash markets in which these
securities trade for immediate delivery and the futures markets in which
they trade for future delivery.
cash price
Price quotation in the cash market.
cash settlement In the money market, a transaction is said to be made for cash
settlement if the securities purchased are delivered against payment in
Fed funds on the same day the trade is made.
certificate of deposit
clear
collateral
A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CDs are typically negotiable.
A trade carried out by the seller delivering securities and the buyer
delivering funds in proper form. A trade that does not clear is said to
fail.
Securities, evidence of deposit or other property which a borrower
pledges to secure repayment of a loan. Also refers to securities pledged
by a bank to secure deposits of public monies.
� commercial paper An unsecured short-term promissory note with a fixed maturity of no
more than 270 days. Commercial paper is normally sold at a discount
from face value.
Comprehensive Annual The official annual financial report for the City of Federal Way.
Financial Report (CAFR)It includes five combined statements and
basic financial statements for each individual fund and account group
prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related
legal and contractual provisions, extensive introductory material, and a
detailed Statistical Section..
confirmation
A memorandum to the other side of a trade describing all relevant data.
coupon (1) The annual rate of interest on the bond's face value that a bond's
issuer promises to pay the bondholder. (2) A certificate attached to a
bond evidencing interest due on a payment date.
credit enhancement The backing of paper with collateral, a bank LOC, or some other device
to achieve a higher rating for the paper.
credit risk T'he risk that an issuer of debt securities or a borrower may default on
his obligations, or that payment may not be made on sale of a
negotiable instrument. (See overnight delivery risk.)
current coupon A bond selling at or close to par; that is, a bond with a coupon close to
the yield currently offered on new bonds of similar maturity and credit
risk.
current issue
In Treasury bills and notes, the most recently auctioned issue. Trading
is more active in current issues than in off-the-run issues.
current maturity Current time to maturity on an outstanding note, bond, or other money
market instrument; for example, a 5-year note one year after issue has a
current maturity of four years.
current yield Coupon payments on a security as a percentage of the security's market
price. In many instances the price should be gross of accrued interest,
particularly on instruments where no coupon is left to be paid until
maturity.
dealer
A dealer, as opposed to a broker, acts as a principal in a11 transactions,
buying and selling for her/his own account.
debenture A bond secured only by the general credit of the issuer.
debt securities
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IOUs created through loan-type transactions - commercial paper, bank
CDs, bills, bonds, and other instruments.
default Failure to make timely payment of interest or principal on a debt
security or to otherwise comply with the provisions of a bond
indenture.
delivery versus payment There are two methods of delivery of securities: delivery verses
payment and delivery versus receipt (also called free). Delivery versus
payment is delivery of securities with an exchange of money for
securities. Delivery versus receipt is delivery of securities with an
exchange of a signed receipt for the securities.
discount rate
The rate of interest charged by the Fed to member banks that borrow at
the discount window. The discount rate is an add-on rate.
discount securities Non-interest-bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value; for example, U.S.
Treasury bills.
discount window
diversification
dollar price of a bond
equivalent bond yield
fail
Facility provided by the Fed enabling member banks to borrow reserves
against collateral in the form of governments or other acceptable paper.
Dividing investment funds among a variety of securities ofFering
independent returns.
Percenta.ge of face value at which a bond is quoted.
Annual yield on a short-term, non-interest-bearing security calculated
so as to be comparable to yields quoted on coupon securities.
A trade is said to fail if on the settlement date either the seller fails to
deliver securities in proper form or the buyer fails to deliver funds in
proper form.
federal credit agencies Agencies of the federal government set up to supply credit to various
classes of institutions and individuals; for example, S& Ls, small
business firms, students, fanners, farm cooperatives, and exporters.
Federal Deposit Insurance A federal institution that insures bank deposits, currently up to
� Insurance (FDIC) ,$�-8250,000 per deposit.
federal funds (1) Non-interest-bearing deposits held by member banks at the Federal
Reserve. (2) Used to denote "immediately available" funds in the
clearing sense.
Page 6
federal funds rate The rate of interest at which Fed funds are traded. This rate is currently
pegged by the Federal Reserve through open market operations.
Federal Home Loan Banks The institutions that regulate and lend to savings and loan. The
�FHLB� Federal Home Loan Banks play a role analogous to that played by the
Federal Reserve Banks vis-a-vis member commercial banks.
Federal Nativnal A publicly owned, government-sponsored corporation chartered in
Mort age Association 1938 to nurchase mort�,a�es from lenders and resell them to
jFNMA or Fannie Mae) investors. Known by the nickname Fannie Mae, it packa�es mort�;a�es
backed by the Federal Housing Administration, but also sells some
nongovernment-backed mort�a�es.
Federal Open Market Consists of seven members of the Federal Reserve Board and five
Committee (FOMC) of the twelve Federal Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent member while the
other Presidents serve on a rotating basis. The Committee periodically
meets to set Federal Reserve guidelines regarding the sales and
purchases of Government Securities in the open market as a means of
influencing the volume of bank credit and money.
Federal Reserve System The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington,
D.C., 12 Regional Banks and about 5,700 commercial banks that are
members of the system.
Financial lndustrv A re�ulatorv bodv created after the mer�er of the National
RegutatorvAuthorih� Association Securities Dealers and the New York Stock Exchan�e's
jFINRA) re�ulation committee. The FINRA is responsible for �overnin�
business between brokers, dealers and the investing,.public. BY
consolidating these two regulators FINRA airns to eliminate re ul�ato_rv
overlap and cost inefficaencies.
float The difference between the credits given by the Fed to banks' reserve
accounts on checks being cleared through the Fed and the debits made
to banks' reserve accounts on the same checks. Float is always positive,
because in the clearing of a check, the credit sometimes precedes the
debit. Float adds to the money supply.
general obligation bonds
Glass Steagall Act
Municipal securities secured by the issuer's pledge of its full faith,
credit and taxing power.
A 1933 act in which Congress forbade commercial banks to own,
undervvrite, or deal in corporate stock and corporate bonds.
good funds A market expression for immediately available money, that is, Fed
funds.
Government Nationccl Securities guaranteed by GNMA and issued bv mort�a�e bankers,
MortgaQe Association commercial banks, savin�s and loan associations and other
(GNMA or Ginnie Mae) institutions. Securitv holder is protected by full faith and credit of the
U.S. Government. Ginnie Mae securities are backed bv FHA, VA or
FMHM mortga�es. The term pass-through is often used to describe
Ginnie Maes.
government � securities .. '.An obli�ation of the U.S.
�overnment, backed bv the full faith and credit of the government.
These securities are regarded as the highest qualitv of investment
securities available in the U.S. securities market. See "Treasury Bill,
Notes and Bonds."
haircut Margin in a repo transaction; that is, the difference between the actual
market value measured at the bid side of the market and the value used
in a repo agreement.
handle T'he whole-dollar price of a bid or offer is referred to as the handle. For
example, if a security is quoted 101-10 bid and 101-11 offered, 101 is
the handle. Traders are assumed to know the handle, so a trader would
quote that market to another by saying she was at 10-1 l. (The 10 and
11 refer to 32nds.)
internal controls An internal control structure designed to ensure that the assets of the
entity are protected from loss, theft, or misuse. The intenial control
structure is designed to provide reasonable assurance that these
objectives are met. The concept of reasonable assurance recognizes that
1) the cost of a control should not exceed the benefits likely to be
derived, and 2) the valuation of costs and benefits requires estimates
and judgments made by mana�ement. Internal controls should address
the fallowin��oints:
1. Control of collusion — Collusion is a situation where
two or more employees are workin i� n conjunction to
defraud their emplo�
2. Separation of transaction authoritv from accounting
and record keeping — Bv separatin� the person who
authorizes or performs the transaction from the people
who record or otherwise account for the transaction a
separation of duties is achieved.
3. Custodial safekeeping — Securities purchased from any
basik or dealer including appropriate collateral (as
defined by state law) shall be placed with an
independent third,�arty for custodial safekeepin�.
4. Avoidance of nhysical deliverv securities — Book-entry
securities are much easier to transfer and account for
since actual deli��erv of a docutnent never takes place.
Delivered securities must be properly safe�uarded a�ain
loss or destruction. The potential for fraud and loss
increases with phvsicallv delivered securities.
5. Clear delegation of authoritv to subordinate staff
members — Subordinance staff members must have a
clear understanding of their authoritv and
responsibilities to avoid improper transactions. Clear
delegation of authorit�o preserves the internal control
structure that is contingent on the various staff positions
and their respective responsibilities.
6. Written confirmation of transactions for investments
and wire transfers — Due to the potential for error and
improprieties arising from telephone and electronic
transactions, all transactions should be supported bv
written communications and approved bv the
�,�propriat�erson. Written communications mav be via
faa� if on letterhead and if the safekeepin� institution has
a list of authorized si�natures.
7. Development of a wire transfer agreement with
thelead bank and third-partv custadian — The
desi�nated official should ensure that an agreement will
be entered into and will address the followin�points:
controls; securit�provisions, and responsibilities of each
party making and receivin� wire transfers.
inverted vield curve A chart formation that illustrates lon�-term securities havin 1� ower
yields than short-term securities. This configuration usuallv occurs
durin�periods of hi�h inflation cou�led with 1ow levels of confidence
in the economy a.nd restrictive monetar�polic�
liquidity A liquid asset is one that can be converted easily and rapidly into cash
without a substantial loss of value. In the money market, as security is
said to be liquid if the spread between bid and asked prices is narrow
and reasonable size can be done at those quotes.
liquidity diversification Investing in a variety of maturities to reduce the price risk to which
holding long bonds exposes the investor.
liquidity risk In banking, risk that monies needed to fund assets may not be available
in sufficient quantities at some future date. Implies an imbalance in
committed maturities of assets and liabilities.
Local Government An investment b lY ocal �overnments in which their manev is pooled
Investment Pool (LGIP) as a method far mana�in� local funds.
�
long bonds
Page 9
Bonds with a long current maturity.
margin In a repo or reverse repurchase transaction, the amount by which the
market value of the securities collateralizing the transaction exceeds the
amount lent.
market value
marketability
The price at which a security could presumably be purchased or sold.
A negotiable security is said to have good marketability if there is an
active secondary market in which it can easily be resold.
master repurchase A written contract covering a11 future transactions between the parties
agreement to purchase -reverse repurchase agreements that establishes each party's
rights in the transactions. A master agreement will often specify,
among other things, the right of the buyer-lender to liquidate the
underlying securities in the event of default by the seller-borrower.
maturitv The date upon which the principal or stated value of an investment
becomes due and pavable.
money market
money market (center)
bank
The market in which short-term debt instruments (bills, commercial
paper, bankers' acceptances, etc.) are issued and traded.
A bank that is one the nation's largest and consequently play an
active and important role in every sector of the money market.
money supply defnitions M-1: Currency in the hands of the public, travelers checks of nonbank
issuers, net demand deposits plus other checkable deposits including
NOW accounts. Excludes deposits due to domestic banks, the U.S.
government, and foreign banks and official institutions.
M-2: M-1 plus money market deposit accounts plus overnight repos
and money market funds and savings and small (less than $100,000)
time deposits held at a11 depository institutions plus overnight repos at
banks plus overnight Euros held by nonbank U.S. depositors in the
Caribbean branches of U.S. banks plus balances at money funds
(excluding institutions-only funds).
M-3: M-2 plus large (over $100,000) time deposits at all depository
institutions, term repos at banks and S&Ls plus balances at institutions-
only money funds.
L: M-3 plus other liquid assets such as term Eurodollars held by
nonbank U.S. residents, bankers' acceptances, commercial paper,
Treasury bills and other liquid governments, and U.S. savings bonds.
mortgage bond
negotiable certificates
of deposit
10
Bond secured by a lien on property, equipment, or other real assets.
A large-denomination (generally $1 million) CD that can be sold
but cannot be cashed in before maturity.
nominal vield The stated rate of interest that a bond pavs its current owner, based on
pax value of the security It is also known as the "coupon" "coupon
rate" or "interest rate".
note Coupon issues with a relatively short original maturity are often called
notes. Treasury notes are coupon securities that have an original
maturity of up to 10 years.
odd lot
Less than a round lot.
open market operations Purchases and sales of government and certain other securities in the
open market by the New York Federal Reserve Bank as directed by the
FOMC in order to influence the volume of money and credit in the
economy. Purchases inject reserves into the bank system and stimulate
growth of money and credit; sales have the opposite effect. Open
market operations aze the Federal Reserve's most important and most
flexible monetary tooL
opportunity cost
original maturity
paper
paper gain (loss)
par
par bond
The cost of pursuing one course of action measured in terms of
foregone return offered by the most attractive alternative.
Maturity at issue. For example, a 5-year note has an original maturity
at issue of five years; one year later, it has a current maturity of four
years.
Money market instruments, commercial paper, and other.
Unrealized capital gain (loss) on securities held in portfolio, based on a
comparison of current market price and original cost.
(1) Price of 100%. (2) The principal amount at which the issuer of a
debt security contracts to redeem that security at maturity, face value.
A bond selling at par.
pass-through A mortgage-backed security on which payment of interest and principal
on the underlying mortgages are passed through to the security holder
by an agent.
pay-up (1) The loss of cash resulting from a swap into higher-price bonds.
(2) The need (or willingness) of a bank or other borrower to pay a
higher rate to get funds.
Page 11
plus Dealers in governments normally quote bids and offers in 32nds. To
quote a bid or offer in 64ths, they use pluses; for example, a dealer who
bids 4+ is bidding the handle plus 4/32 + 1/64, which equals the handle
plus 9/64.
point (1) 100 bp =1 %. (2) One percent of the face value of a note or bond.
(3) In the foreign-exchange market, the lowest level at which the
currency is priced. Example: "One point" is the difference between
sterling prices of $1.8080 and $1.8081.
portfolio
Collection of securities held by an investor.
positive yield curve A chart formation that illustrates short-term securities havin� lower
yields than long-term securities.
premium (1) The amount by which the price at which an issue is trading exceeds
the issue's par value. (2) The amount that must be paid in excess of par
to ca11 or refund an issue before maturity. (3) In money market
parlance, the fact that a bank's CDs trade at a rate higher than others of
its class, or that a bank has had to pay up to acquire funds.
premium bond
present value (of a
future payment)
prdce risk
Bond selling above par.
The va.lue today of a future payment discounted at an appropriate
rate of interest.
The risk that a debt security's price may change due to a rise or fall in
the going level of interest rates.
primary dealer A group of government securities dealers that submit daily reports of
market activity and positions and monthly fnancial sta.tements to the
Federal Reserve Bank of New York and are subject to its informal
oversight. Primary dealers include Securities and Exchange
Commission (SEC) registered securities broker-dealers, banks, and a
few unregulated firms.
prime rate The rate at which banks lend to their best (prime) customers. The a11-in
cost of a bank loan to a prime credit equals the prime rate plus the cost
of holding compensating balances.
principal
(1) The face amount or par value of a debt security. (2) One who acts as
a dealer buying and selling for his own account.
qualified public A financial institution which does not claim exemption from the
depositories payment of any sales or ad valorem taxes under the laws of this state,
which has segregated for the benefit of a commission eligible collateral
12
having a value of not less than its maximum liability and which has
been approved by the Public Deposit Protection Commission to hold
public deposits.
rate of return The yield obtainable on a security based on its purchase price or its
current market price. This may be the amortized yield to maturity on a
bond or the current income return.
ratings
An evaluation given by Moody's, Standazd & Poor's, Fitch, or other
rating services of a security's creditworthiness.
relative value The attractiveness - measured in terms of risk, liquidity, and return - of
one instrument relative to another, or for a given instrument, of one
maturity relative to another.
repurchase agreement Legally, a repurchase agreement is a secured transaction. It differs
from other money market instruments because it is not simply the
outright purchase of an investment security that will mature on a
specific day, like a U.S. Treasury bill or a bank CD. Instead, the repo is
a contractual transaction between an investor and an issuing financial
institution (bank or securities dealer). The investor exchanges cash for
temporary ownership of collateral securities, with an agreement
between the parties that on a future date, the financial institution will
repurchase the securities. Customarily, the investor receives interest
during the term of the repurchase agreement, as agreed at the time of
the investment transaction.
risk
Degree of uncertainty of return on an asset.
round lot In the money market, round lot refers to the minimum amount for
which dealers' quotes are good. This may range from $100,000 to $5
million, depending on the size and liquidity of the issue traded.
safekeep
savings and loan
association
scale
secondary market
For a fee, banks will safekeep (i.e. hold in their vault, clip coupons on,
and present for payment at maturity) bonds and money market
instruments. .
Federal- or state-chartered institution that accepts savings deposits
and invests the bulk of the funds thus received in mortgages.
A bank that offers to pay different rates of interest on CDs of varying
maturities is said to "post a scale". Commercial paper issuers also post
scales.
The market in which previously issued securities are traded.
sector Refers to a group of securities that are similar with respect to maturity,
SEC Rule 1 SC3-1
Securities and Exchange
Commission (SEC)
settlement date
13
type, rating, and/or coupon.
See uniform net capital rule.
Agency created by Congress to protect investors in securities
transactions by administering securities legislation.
The date on which a trade is cleared by delivery of securities against
funds. The settlement date may be the trade date or a later date.
spread (1) Difference between bid and asked prices on a security. (2)
Difference �etween yields on or prices of two securities of differing
sorts or differing maturities. (3) In underwriting, difference between
price realized by the issuer and price paid by the investor. (4)
Difference between two prices or two rates. What a commodities trader
would refer to as the basis.
technicals
(1) Demand and supply factors influencing the cash market.
(2) Value or shape of technical indicators.
thin market A market in which trading volume is low and in which consequently
bid and asked quotes are wide and the liquidity of the traded instrument
is low.
tight market
trade date
A tight market is one is which volume is large, trading is active and
highly competitive, and spreads between bid and asked prices are
narrow.
The date on which a transaction is initiated. The settlement da.te may
be the trade date or a later date.
treasury bill A non-interest-bearing discount security issued by the U.S. Treasury to
finance the national debt. Most bills are issued to mature in three
months, six months, or one year.
treasurv note Intermediate U.S. �overnment debt securities with maturities of one to
10 years.
uniform net capital rule Securities and Exchange Commission requirement that member firms
as well as nonmember broker-dealers in securities maintain a maximum
ratio of indebtedness to liquid capital of 15 to 1; also called net capital
rule and net capital ratio. Indebtedness covers all money owed to a
firm, including margin loans and commitrnents to purchase securities,
one reason new public issues are spread among members of
underwriting syndicates. Liquid capital includes cash and assets easily
converted into cash.
14
volntilih� A derree of fluctuation in theprice and valuation of securities.
when-issued trades Typically there is a lag time between the time a new bond is announced
and sold and the time it is actually issued. During this interval, the
security trades, wi, "when, as, and if issued."
yield The rate of annual income return on an investment, expressed as a
percentage. (1) income yield is obtained by dividing the current dollar
income by the current market price for the security. (2) net yield or
yield to maturity is the current income yield minus any premium above
par or plus any discount from par in purchase price, with the adjustment
spread over the period from the date of purchase to the date of maturity
of the bond.
yield curve A graph showing, for securities that all expose the investor to the same
credit risk, the relationship at a given point in time between yield and
current maturity. Yield curves are typically drawn using yields on
governments of various maturities.
�ero-coupan securities Securitv that is issued at a discount and makes no periodic interest
pavments. The rate of return consists of a�radual accretion of the
principal of the securit�and is pavable at par u�on maturitv
City Council Approval: -March 5, 2013
CITY OF FEDERAL WAY
INVESTMENT POLICY
1_0 Policv
It is the policy of the City of Federal Way to invest public funds in a manner which will provide
the highest investment return with the maximum security while meeting the daily cash flow
demands of the entity and conforming to a11 state and local statutes governing the investment of
public funds as well as this Investment Policy.
2_o Scone
'This Investment Policy applies to all financial assets of the City of Federal Way. These funds
are accounted for in the City's Comprehensive Annual Financial Report and include:
2.1 Funds
2.1.1 General Fund
2.1.2 Special Revenue Funds
2.1.3 Capital Projects Funds
2.1.4 Debt Service Fund
2.1.5 Enterprise Funds
2.1.6 Internal Service Funds
2.1.7 Any new fund created by the City Council, unless specifically exempted
by the City Council
3_0 Prudence
Investments shall be made with judgment and care - under circumstances then prevailing - which
persons of prudence, discretion and intelligence exercise in the management of their own affairs,
not for speculation, but for investment, considering the probable safety of their capital as well as
the probable income to be derived.
3.1 The standard of prudence to be used by investment officials shall be the "prudent
person" standard and shall be applied in the context of managing an overall
portfolio. Investment officials acting in accordance with written procedures and
the Investment Policy and exercising due diligence sha11 be relieved of personal
responsibility for an individual security's credit risk or market price changes,
provided deviations from expectations are reported in a timely fashion and
appropriate action is taken to control adverse developments.
4.o Obiective
The primary objectives, in priority order, of the City of Federal Way's investment portfolio shall
be:
Page 2
4.1 Safety
Safety of principal is the foremost objective of the investment program.
Investments of the City shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio.
4.1.1 The City shall ensure the safety of its invested idle funds by limiting credit
and interest rate risks. Credit risk is the risk of loss due to the failure of
the security issuer or backer. Interest rate risk is the risk that the mazket
value of portfolio securities will fall due to an increase in general interest
rates.
a. Credit risk will be mitigated by:
1. Limiting investments to the safest types of securities;
2. Prequalifying the financial institutions with which it will do
business;
3. Diversifying the investment portfolio so that the failure of
any one issuer or backer will not place an undue financial
burden on the City;
4. Monitoring all of the City's investments on a daily basis to
anticipate and respond appropriately to a significant
reduction of creditworthiness of any of the depositories.
b. Interest rate risk will be mitigated by:
1. Structuring the City's portfolio so that securities mature to
meet the City's cash requirements for ongoing operations,
thereby avoiding the need to sell securities on the open
market prior to maturity to meet those specific needs;
2. Investing primarily in shorter-term securities, unless it is
anticipated that longer-term securities can be held to
maturity without jeopardizing liquidity requirements;
3. Occasionally restructuring the portfolio to minimize the
loss of market value and/or maximize cash flows.
c. The physical security or safekeeping of the City's investments is
also an important element of safety. Safekeeping requirements are
defined in Section 11 of this Policy.
4.2 Liquidity
The City's investment portfolio must be structured in a manner which will provide
that securities mature at the same time as cash is needed to meet anticipated
demands (static liquidity). Additionally, since all possible cash demands cannot
be anticipated, the portfolio should consist lazgely of securities with active
secondary or resale markets (dynamic liquidity).
4.3 Yield
Yield on the City's investment portfolio is of secondary importance compared to
the safety and liquidity objectives described above. Investments are limited to
relatively low-risk securities in anticipation of earning a fair return relative to the
risk being assumed. While it may occasionally be necessary or strategically
prudent for the City to sell a security prior to maturity to either meet unanticipated
cash needs or to restructure the portfolio, this Policy specifically prohibits trading
securities for the sole purpose of speculating or taking an unhedged position on
the future direction of interest rates. Specifically, "when, as, and if issued"
trading and open-ended portfolio restructuring transactions are prohibited.
s.o Dele�ation of Authoritv
Authority to manage the City's investment program is derived from RCW 35A.40.050 and
Sections 3.45.010 and 3.45.020 of the Federal Way Revised Code. Management responsibility
for the investment program is hereby delegated to the Mayor and his or her designee, who sha11
establish written procedures for the operation of the inveshnent program consistent with this
Policy. Such procedures shall include explicit delegation of authority to persons responsible for
investment transactions. No person may engage in an investment transaction except as provided
under the terms of this Policy and the procedures established by the Finance Director. The
Finance Director shall be responsible for all transactions undertaken and shall establish a system
of controls to regulate the activities of subordinate officials.
6.o Ethics and Conflict of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with proper �xecution of the investment program, or which could
impair their ability to make impartial investment decisions. Employees and investment officials
shall disclose to the Mayor any material financial interests in financial institutions that conduct
business within this jurisdiction, and they shall further disclose any large personal
financial/investment positions that could be related to the performance of the City's portfolia
Employees and officers shall subordinate their personal investment transactions to those of the
City, particularly with regard to the timing of purchases and sales.
7.o Authorized Financial Dealers and Institutions
Banks and savings and loan associations seeking to establish eligibility for the City's competitive
certificate of deposit purchase programs sha11 submit information as required by the Finance
Page 4
Director. The Finance Director shall regularly report to the City Council its list of eligible banks
and savings and loan associations.
In addition, a list will be maintained of approved security broker/dealers selected by
creditworthiness, who maintain an offce in the state of Washington. Securities dealers not
affiliated with a bank shall be required to be classified as reporting dealers �liated with the
New York Federal Reserve Bank, as primary dealers. Regional dealers may qualify if, in the
determination of the Finance Director, SEC Rule 15C3-1 (uniform net capital rule) has been
satisfied. No public deposit sha11 be made except in a qualified public depository as established
by state law.
7.1 Required Documentation
All financial institutions and broker/dealers who desire to become qualified
bidders for investment transa.ctions must supply the Finance Director with certain
documents, including but not limited to: audited financial statements, proof of
Financial Industry Regulatory Authority (FINRA) certification, trading resolution,
proof of state registration, certification of having read the City's Investment
Policy (see Section 10.3 below), and depository contracts.
Each bank, savings and loan, and broker/dealer, otherwise qualified under the
provisions of this Policy, who wishes to do business with the City shall submit a
copy of its latest financial statement to the City, including a balance sheet and
profit and loss statement. Banks sha11 also provide their most recent Consolidated
Report of Condition ("ca11 report") at the request of the City. If the security dealer
is a private partnership registered with the SEC, the following shall be required in
lieu of a profit and loss statement: 1) disclosure of its excess net capital in the
notes to the statement of financial condition, and 2) a separate letter from its CPA
firm attesting to the fact that Rule 15C3-1 has been complied with and the dealer's
internal systems and controls have no material inadequacies.
7.2 Rating Service/Creditworthiness Criteria
The City sha11 use a commercial rating service (Fitch Ratings or equivalent) to
most efficiently assess creditworthiness and qualification for the City's list of
authorized depositories and securities brokers/dealers affiliated with a bank or
savings and loan. If a rating is not available for a particular institution, the
Finance Director may authorize a staff-generated financial statement analysis or
other reliable rating service analysis. Depositories and broker/dealers affiliated
with a bank shall be rated "B/C" or better. Commercial paper sha11 be rated
A 1/P 1 in accordance with state law.
7.3 Required Certification Statement
Before accepting funds or engaging in investment transactions with the City, the
supervising officer at each depository and recognized security broker/dealer sha11
submit a certification. The document will certify that the officer has reviewed the
Page 5
Investment Policy and agrees to disclose potential conflicts or risks to public
funds that might arise out of business between the firm/depository and the City.
All financial institutions sha11 agree to undertake reasonable efforts to preclude
imprudent transactions involving the City's funds. The supervising officer shall
agree to exercise due diligence in monitoring the activities of other officers and
subordinate staff inembers engaged in transactions with the City. Employees of
any firm of financial institution offering securities or investments to the City shall
be trained in the precautions appropriate to public-sector investments and shall be
required to familiarize themselves with the City's investment objectives, policies,
and constraints.
7.4 Required Master Repurchase Agreement
Each bank, savings and loan, and security broker/dealer, otherwise qualified
under the provisions of this Policy, who wishes to enter into repurchase
agreements with the City shall be required to execute, in advance, the City's
Master Repurchase Agreement.
8.0 Authorized and Suitable Investments
The City is empowered by statute to invest in the types of securities listed in Exhibit A. The
following table summarizes categories of investments authorized under this Policy, in general
order of safety and liquidity:
8.1 Local Government Investment Pool
8.2 Repurchase Agreements
8.3 U.S. Treasury Obligations
8.4 U.S. Government Agencies
8.5 U.S. Government-Sponsored Corporations/Instrumentalities
8.6 Bankers' Acceptances: Secondary Market
Domestic and Foreign
8.7 Commercial Paper: Secondary Market
8.8 Insured Certificates of Deposit:
Banks and Savings & Loans
8.9 Uninsured/Collateralized Certificates of Deposit:
Banks and Savings & Loans
Not all government agency and instrumentality securities are widely traded. Some lack broad
and deep markets, and others are inappropriate for cash management purposes by virtue of their
�
price volatility or technical characteristics. Therefore, the City shall maintain a preference for
the government agency issues listed in Exhibit B.
9.0 Competitive Selection of Investment Instruments
The investment officer shall obtain competitive bids from at least two brokers or fmancial
institutions on all purchases of instruments purchased on the secondary market.
Collateralization
Collateralization sha11 be required on two types of investments: certificates of deposit and
repurchase agreements. In order to anticipate market changes and provide a level of security for
a11 funds, the collateralization level will be at least 100% of market value of principal and
accrued interest.
9.1 Certificates of Deposit
For certificates of deposit, any amount exceeding FDIC or FSLIC coverage shall
be collateralized by eligible securities which are prescribed, designated and
segregated in accordance with state law (RCW 39.58.050).
9.2 Repurch�se Agreements
A repurchase agreement is a transaction in which a counterparty agrees to transfer
to the City securities in exchange for funds, with a simultaneous agreement by the
City to resell the securities to the counterparty at a date certain. In such cases the
transferred securities sha11 be U.S. Treasury or Government Agency issues whose
market value at the time of transfer is equal to at least 100% of the repurchase
agreement's face value. For other than overnight investments, the securities
transferred shall be marked to market and maintained at an amount equal to at
least 100% of the repurchase agreement's face value. T'he mazket value of the
transferred securities may be required to exceed the repurchase agreement's face
value by an amount which is expected to protect against a sudden decrease in the
market value of the transferred securities.
The types of securities to be accepted as transferred securities in repurchase
agreements in which the City is the buyer sha11 be limited to the types of eligible
U.S. Treasury or Government Agency issues listed in Sections 9.3 and 9.4 above.
The City shall maintain a preference for shorter-term maturities. If it is
determined that the transferred securities have variable degrees of market risk due
to the type of instruments involved andlor their terms to maturity, the City may
require the counterparty to transfer additional securities.
The number of transferred securities for each repurchase agreement shall
ordinarily be limited to three or less. The City may authorize the counterparty to
transfer more than three. Substitutions of transfened securities shall be limited to
U.S. Treasury Bills and may not be made without prior approval by the City.
Substitutions are to be confirmed in accordance with Section 11.0.
9.3 Other Investments
Any other investments shall be collateralized by the actual security held in
safekeeping by the City's safekeeping agent.
10.0 Safekeeain� and Custodv
All security transactions, including collateral for repurchase agreements, entered into by the City
shall be conducted on a delivery-versus-payment (DVP) basis. To protect against potential fraud
and embezzlement, the assets of the City shall be secured through third-party safekeeping and
custody procedures. Securities will be held by a third party custodian with which the City has
executed a safekeeping agreement. The delivery of these securities will be evidenced by
safekeeping receipts. Verification of transferred securities will be part of the City's annual
financial audit by the State Auditor's Office.
11.o Diversification
It is the policy of the City to diversify its investment portfolio. Assets held in the common cash
fund shall be diversified to avoid incurring unreasonable risk of loss resulting from
overconcentration of assets in a specific maturity, a specific issuer, or a specific class of
securities. Diversification strategies sha11 be determined and reviewed periodically by the
Finance Director. As a general rule, which may be amended by the Finance Director upon
Mayor's approval as economic cycles change, the following diversification limitations may be
imposed on the portfolio:
11.1 Maturity
No more than 20% of the portfolio may be invested beyond 12 months, and
average maturity of the portfolio may not exceed two years. The m�imum stated
final maturity of individual securities in the portfolio shall be five years.
11.2 Default Risk
No more than 5% of the portfolio may be invested in the securities of a single
issuer, except for the U.S. Treasury, to which no limits apply, and commercial
paper, which is limited to 3% of the portfolio in accordance with state law. No
more than 30% of the portfolio may be invested in bankers' acceptances and
certificates of deposit.
11.3 Liquidity Risk
At least 10% of the portfolio may be invested in overnight instruments or in
marketable instruments which can be sold to raise cash in one day's notice.
Due to fluctuations in the aggregate surplus funds balance, maximum percentages for a particulaz
issuer or investment type may be exceeded at a point in time subsequent to the purchase of a
particular issuer or investment type. Securities need not be liquidated to realign the portfolio;
however, consideration should be given to this matter when future purchases are made to ensure
that appropriate diversification is maintained.
12.o Internal Controls
The City's internal controls shall be designed to prevent losses of public funds arising from
fraud, employee error, misrepresentation by third parties, or unanticipated changes in financial
markets. Controls which the City deems important include, but are not limited to:
Control of collusion
Separation of functions
Separation of transaction authority from accounting and recordkeeping
Custodial safekeeping
Avoidance of bearer-form securities
Specific limitations regarding securities losses and remedial action
Clear delegation of authority to subordinate staff inembers
Written confirmation of telephone transactions
Supervisory authority of employee actions
Minimize the number of authorized investment officials
Documentation of transactions and strategies
The City will undergo an annual independent review by the State Auditor's Office which will
verify compliance with policies and procedures.
13.o Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during
budgetary and economic cycles, taking into account the City's inveshnent risk constraints and
cash flow needs.
13.1 Market Yield (Benchmark)
The City's investment strategy is primarily passive. Given this strategy, the basis
used by the City to determine whether market yields are being achieved shall be
the range between the six-month U.S. Treasury Bill and the Loca1 Government
Investment Pool.
14.0 Reporting
The Finance Director is charged with the responsibility of including a report on investment
activity and returns in the City's monthly financial report. Reports may include, but are not
limited to: market conditions, performance, breakdowns by security type and maturity, and
number of trades.
15.0 Investment Policv Adoption
The City's Investment Policy sha11 be adopted by resolution of the City Council. The Policy
shall be reviewed annually by the Finance Director to ensure its consistency with respect to the
overall objectives of safety, liquidity and yield, and its relevance to current laws and financial
trends. Proposed amendments to the Policy shall be prepared by the Finance Director, and after
review and approval by the Mayor, shall be forwaxded to the City Council for consideration and
Page 9
approval.
Attachments: Exhibits A, B and C
1
EXHIBIT A
INVESTMENTS AUTHORIZED UNDER STATE LAW
Security RCW
* Certificates, notes, bonds, or other obligations of the United States 43.84.080; 36.29.020
* Obligations of U.S. agencies or of any corporation wholly owned by 43.84.080; 36.29.020
the government of the United States
* Federal Home Loan Bank notes and bonds 43.84.080; 36.29.020
* Federal Land Bank bonds
43.84.080; 36.29.020
* Federal National Mortgage Assoc�ation notes, debentures, and 43.84.080; 36.29.020
guaranteed certif cates of participation
* Government National Mortgage Association bonds
43.84.080; 36.29A20
* Obligations of any other government-sponsored corporation whose 43.84.080; 36.29.020
obligations are or may become eligible as collateral for advances to
member banks as determined by the board of governors of the federal
reserve system
* Bankers' acceptances purchased on the secondary market
* Commercial paper purchased on the secondary market
43.84.080; 36.29.020
43.84.080
* State, county, municipal, or school district bonds or warrants of taxing 43.84.080
districts of the state. Such bonds and warrants shall only be those
found to be within the limit of indebtedness prescribed by law for the
taxing district issuing them and to be general obligations.
* Motor vehicle fund warrants, when authorized by agreement between 43.84.080
State Treasurer and the Department of Transportation, requiring
repayment of invested funds from any moneys in the motor vehicle
fund available for State highway construction.
* Washington State Treasurer's Investment Pool
* Any investments authorized by law for the Treasurer of the State of
Washington or any local government of the State of Washington other
than a metropolitan municipal corporation, but such investments shall
not include certificates of deposit of banks or bank branches not
located in the State of Washington.
* Bonds of the State of Washington and any local government in the
State of Washington which bonds have, at the time of investment, one
of the three highest credit ratings of a nationally recognized rating
agency.
43.250.040
39.59.020
39.59.020
* General obligation bonds of a state other than the State of Washington 39.59.020
and general obligation bonds of a local government of a state other
than the State of Washington, which bonds have, at the time of
investment, one of the three highest credit ratings of a nationally
recognized rating agency.
2
* Bonds or warrants of this State 35.39.030
* General obligation or utility revenue bonds or warrants of any city or 35.39.030
town in this State
* A city's or town's own bonds or warrants of a local improvement 35.39.030
district which are within the protection of the local improvement
guaranty fund law
* Interim financing warrants of a local improvement district which is 35.39.034
within the protection of the local improvement guaranty fund law
* A city's or town's own local improvement installment notes which are 35.45.150
within the protection of the local improvement guaranty fund law
* Bonds or other obligations issued by a metropolitan municipal 35.58.510
corporation pursuant to Chapter 35.58 RCW
* Bonds or other obligations issued by a housing authority pursuant to 35.82.220
the housing authorities law of this State or issued by any public
housing authority or agency in the United States
* Outstanding warrants of the county tax refund fund in the same county 36.33.070
as the government making the investment
* Subject to compliance with RCW 39.56.030, registered warrants of a 39.59.020
local government in the same county as the government making the
investtnent
* Subject to the arbitrage provisions of Section 148 of the Federal 39.59.030
Internal Revenue Code, or similar provisions concerning the
inveshnent of state and local money and funds, the following mutual
funds and money market funds:
• Shares of mutual funds with portfolios consisting of only United
States government bonds or bonds issued by federal agencies
with average maturities of less than four years, or bonds
described in RCW 39.59.020 (1) or (2), except that bonds
otherwise described in RCW 39.59.020 (1) or (2) shall have one
of the four highest credit ratings of a nationally recognized rating
agency;
• Shares of money market funds with portfolios consisting or only
bonds of states and local governments, or other issuers authorized
by law for investments by local governments, which bonds have
at the time of investment one of the two highest credit ratings of a
nationally recognized rating agency;
• Shares of money market funds with portfolios consisting of
securities otherwise authorized by law for investment by local
governments
* Notes or bonds secured by mortgage which the Federal Housing 39.60.010
Administration has insured or has made a commitment to insure in
obligations or national mortgage associations
3
* Debentures issued by the Federal Housing Administration 39.60.010
* Bonds of the Home Owner's Loan Corporation 39.60.010
* Notes, bonds or debentures of savings and loan associations, banks, 39.60.050
mutual savings banks, savings and loan service corporations operating
with approval of the federal home loan bank, and corporate mortgage
companies that are rated not less than "A", or are insured or
guaranteed and backed as required
* Farm ownership and soil and water conservation loans fully 43.33A.080
guaranteed as to principal and interest under the Bankhead-Jones
Farm-Tenant Act; and the Washington land bank (provided that the
funds to be invested are not under constitutional prohibition)
* Washington State Housing Finance Commission bonds 43.180.190
* Port district revenue bonds and notes issued under the authority of 5334.150
Chapter 54.34. RCW
* Loca1 utility district bonds issued by a public utility district 54.16.070
1
EXHIBIT B
MOST COMMONLY TRADED AGENCIES
Farm Credit Consolidated System-wide Bonds
The Farm Credit System is a cooperatively owned nationwide system of banks and associations
that provides mortgage loans, short and intermediate-term credit and related services to farmers,
ranchers, producers, or harvesters of aquatic products, rural homeowners, and agricultural and
rural cooperatives. The Farm Credit System is organized geographically into 12 Farm Credit
Districts. In each district, there is a Federal Land Bank, a Federal Intermediate Credit Bank, and
a Bank for Cooperatives. In addition, there is a Central Bank for Cooperatives in Denver,
Colorado, which participates with district banks in larger loans. Responsibility for supervising
the Farm Credit System in the public's best interest is the Farm Credit Administration, which is
an independent agency of the U.S. Government. Each of the 37 Farm Credit Banks is audited
and examined at least once each year by Farm Credit Administration examiners. Federal Farm
Credit Banks Consolidated System-wide Bonds are secured joint and several obligations of the
37 Farm Credit Banks. Bonds are issued each month with six and nine-month maturities. Longer-
term bonds are issued approximately eight times a year. They are issued in book-entry form, in
multiples of $1,000 for maturities of over 13 months and of $5,000 for shorter maturities.
System-wide bonds sold to the public are secured by collateral consisting of notes or other
obligations of borrowers, obligations of the United States or any agency thereof, or other readily
marketable securities approved by the Farm Credit Administration, or cash, in an aggregate value
equal to the bonds outstanding. The system also issues discount notes with maturities ranging
from 7 to 270 days.
Federal Home Loan Banks
The Home Loan Bank system was organized under the Federal Home Loan Bank Act, beginning
in 1932. Twelve district banks operate a credit reserve system under the supervision of a federal
board. Membership in the credit system consists of savings and loan associations, cooperative
banks, insurance companies and savings banks.
The banks issue consolidated bonds and discount notes as joint and severable obligations of the
Home Loan Bank System. Although the banks operate under federal charter with government
supervision, the securities are not guaranteed by the U.S. government. However, the banks are
required to maintain secured advances, guaranteed mortgages, U.S. government securities or
cash in an amount at least equal to the amount of the consolidated bonds and discount notes
outstanding. Therefore, the reserves pledged against this outstanding debt are considerable.
Consolidated notes are issued with original maturities of one year or less, and are available in
denominations of $100,000, $150,000, and $1 million. Maturities range between 30 and 360
days, at the discretion of the buyer. Consolidated bonds are issued only in book entry form for a
minimum of $10,000 with multiples of $5,000 thereafter. Income is exempt from state and local
taxes, which slightly diminishes yields.
Page 2
Federal Home Loan Mortgage Corporation (Freddie Mac)
Also known as Freddie Mac, the Federal Home Loan Mortgage Corporation (FHLMC) was
established in 1970 to help maintain the availability of mortgage credit for residential housing.
To accomplish this goa1, the FHLMC purchases a large volume of conventional residential
mortgages and participations in mortgages from members of the Home Loan Bank system. The
FHLMC finances these operations by marketing guaranteed mortgage certificates and mortgage
participation certificates (PCs).
Freddie Mac offers discount notes and bonds under its own name, in contrast to an older practice
of obtaining credit from the Home Loan Bank System. These securities do not cany U.S.
government guarantees.
Student Loan Marketing Association (Sallie Mae)
In 1972, Congress amended the Higher Education Act of 1965 and established a private, not-for-
profit corporation called the Student Loan Marketing Association (SLMA). Sa11ie Mae, as the
corporation is also known, provides for financing the federal Guaranteed Student Loan Program.
Through Sallie Mae financing operations, student loans are guaranteed, encouraging lending by
various financial institutions. To serve lenders' liquidity needs, the SLMA warehouses
advances through a revolving line-of-credit arrangement, until loan cash flow begins. These
advances in turn are insured by the U.S. Commissioner of Education.
Sallie Mae regularly enters the credit markets with short-term and non-guaranteed discount notes
with maturities under one year, accompanied by an extensive program of floating-rate notes with
various maturities. The rate is adjusted periodically at a premium above the 91-day T-bill rate.
These securities can offer useful hedges against future periods of rapid interest rate increases.
Federal National Mortgage Association (FNMA or Fannie Mae)
The Federal National Mortgage Association was the first modern federally chartered corporation
owned entirely by stockholders. The agency was chartered in 1938, and its operations were
partitioned into two corporations in 1968. Its sister organization, the Government National
Mortgage Association, represents a spin-off of former FNMA operations.
FNMA purchases of conventional mortgages are financed by the sale of corporate obligations
(debentures and short-term notes) to private investors. The debentures are issued in book enhy
form only in denominations starting at $10,000, with $5,000 increments thereafter. Secondary
market operations are financed in part through issuance of short-term notes that resemble
commercial paper. The maturities on these notes range up to 360 days, with rates occasionally
brought in line with rates available in the money market for Treasury bills, commercial paper and
similar discount instruments. A minimum order for these notes is $50,000. The notes are issued
through dealers.
FNMA securities enjoy a strong secondary market in the short-term sector, with yield premiums
of one-fourth percent (over T-bills) now common in the six-month to one-year maturity range.
FNMA debt interest is not exempt from state and local taxation, enhancing yield potential for
public investors.
Government National Mortgage Association (GNMA or Ginnie Mae)
The 1968 partition of the Federal National Mortgage Association. Ginnie Mae is a wholly
government-owned corporation within the Department of Housing and Urban Development. It
took over the special assistance and the management and liquidating functions that had formerly
been lodged in FNMA. These functions involve activities that could not be profitably carried out
by a private firm. Ginne Mae's mission is also to make real estate investment more attractive to
institutional investors which it has done by designing and issuing, partly in conjunction with
private financial institutions, mortgage-backed securities for which an active secondary market
has developed. Under the pass-through approach, private mortgage lenders assemble pools of
mortgages acquired through Ginne Mae auctions or from other sources and then sell certificates
backed by these mortgages to investors. These securities are referred to as pass-through
securities because payment of interest and principal on mortgages in the pool is passed on to the
certificate holders after deduction of fees for servicing and guarantee. Pass-through certificates
have stated maturities equal to those of the underlying mortgages. However, actual maturities
tend to be much shorter because of prepayments, the average life on single mortgages being
approximately 12 years. On pass-through securities, principal and interest are paid monthly to
the investor. Because payments are made monthly and because the passed through varies from
month to month due to mortgage payments, pass-throughs are issued in registered form only.
They have minimum denominations of $25,000. They carry Ginnie Mae's guarantee of timely
payment of both principal and interest and, in addition are backed by the full faith and credit of
the U.S. Government.
accretion (oja discount)
EXHIBIT C
GLOSSARY
In portfolio accounting, a straight-line accumulation of capital gains on
discount bonds in anticipation of receipt of par at maturity.
accrued interest Interest due from issue or from the last coupon date to the present on an
interest-bearing security. The buyer of the security pays the quoted
dollar price plus accrued interest.
active
add-on rate
A market in which there is much trading.
A specific rate of interest to be paid. Stands in contrast to the rate on a
discount security, such as a Treasury bill, that pays no interest.
agency A debt security issued by a federal or federally sponsored agency.
Federal agencies are backed by the full faith and credit of the U.S.
Government. Federally sponsored agencies (FSAs) are backed by each
particular agency with a market perception that there is an implicit
government guarantee. An example of a federal agency is the
Government National Mortgage Association (GNMA) . An example of
a FSA is the Federal National Mortgage Association (FNMA).
amortize In portfolio accounting, periodic charges made against interest income
on premium bonds in anticipation of receipt of the call price at call or
of par value at maturity.
arbitrage Strictly defined, buying something where it is cheap and selling it
where it is dear; for example, a bank buys 3-month CD money in the
U.S. market and sells 3-month money at a higher rate in the Eurodollar
market. In the money market, often refers: (1) to a situation in which a
trader buys one security and sells a similar security in the expectation
that the spread in yields between the two instruments will narrow or
widen his profit, (2) to a swap between two similar issues based on an
anticipated change in yield spreads, and (3) to situations in which a
higher return (or lower cost) can be achieved in the money market for
one currency by utilizing another currency and swapping it on a fully-
hedged basis through the foreign-exchange market.
asked
The price at which securities are offered.
back discount rate Yield basis on which short-term, non-interest-bearing money market
securities are quoted. A rate quoted on a discount basis understates
bond equivalent yield. That must be calculated when comparing return
against coupon securities.
Page 2
back up (1) When yields rise and prices fall, the market is said to back up. (2)
When an investor swaps out of one security and into another of shorter
current maturity (e.g. out of a 2-year note into an 18- month note), s/he
is said to back up.
bankers' acceptance (BA) A draft or bill of exchange accepted by a bank or trust company. The
accepting institution guarantees payment of the bill.
basis (1) Number of days in the coupon period. (2) In commodities jargon,
basis the spread between a futures price and some other price. A
money market participant would talk about spread rather than basis.
basis point
basis price
bear market
bearer security
bid
block
1/100th of 1%.
Price expressed in terms of yield to maturity or annual rate of return.
A declining market or a period of pessimism when declines in the
market are anticipated.
A security the owner of which is not registered on the books of the
issuer. A bearer security is payable to the holder.
The price offered for securities.
A large amount of securities, normally much more than what
constitutes a round lot in the market in question.
book-entry securities The Treasury and federal agencies are moving to a book-entry system
in which securities are not represented by engraved pieces of paper but
are maintained in computerized records at the Fed in the names of
member banks, which, in turn, keep records of the securities they own
as well as those they are holding for customers. In the case of other
securities for which there is a book-entry system, engraved securities do
exist somewhere in quite a few cases. These securities do not move
from holder to holder but are usually kept in a central clearinghouse or
by another agent.
book value The value at which a debt security is shown on the holder's balance
sheet. Book value is often acquisition cost +/- amortization or
accretion, which may differ markedly from market value. It can be
further defined as"tax book", "accreted book", or "amortized book"
value.
bp Market abbreviation for basis points. Thus, 1 bp means 1 basis point,
10 bp means 10 basis points.
Page 3
broker A broker brings buyers and sellers together for a commission paid by
the initiator of the transaction or by both sides; s/he does not position.
In the money market, brokers are active in markets in which banks buy
and sell money and in interdealer markets.
bull market
bullet (loan or security)
buy-back
callable bond
A period of optimism when increases in market prices are anticipated.
All principal is due at maturity.
Another term for a repurchase agreement.
A bond that the issuer has the right to redeem prior to maturity by
paying some specified call price.
cadt price The price at which an issuer may redeem a bond prior to maturity. The
price is usually at a slight premium to the bond's original issue price to
compensate the holder for loss of income and ownership.
call risk
cash management bill
The risk to a bondholder that a bond may be redeemed prior to
maturity.
Very-short-maturity bills that the Treasury occasionally sells because
its cash balances are down and it needs money for a few days.
cash market Traditionally, this term has been used to denote the market in which
commodities were traded, for immediate delivery, against cash. Since
the inception of futures markets for T bills and other debt securities, a
distinction has been made between the cash markets in which these
securities trade for immediate delivery and the futures markets in which
they trade for future delivery.
cash price
Price quotation in the cash market.
cash settlement In the money market, a transaction is said to be made for cash
settlement if the securities purchased are delivered against payment in
Fed funds on the same day the trade is made.
certificate of deposit A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CDs are typically negotiable.
clear A trade carried out by the seller delivering securities and the buyer
delivering funds in proper form. A trade that does not clear is said to
faiL
collateral Securities, evidence of deposit or other property which a borrower
pledges to secure repayment of a loan. Also refers to securities pledged
by a bank to secure deposits of public monies.
Page 4
commercial paper An unsecured short-term promissory note with a fixed maturity of no
more than 270 days. Commercial paper is normally sold at a discount
from face value.
Comprehensive Annual The official annual financial report for the City of Federal Way,
Financial Report (CAFR)It includes five combined statements and
basic financial statements for each individual fund and account group
prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related
legal and contractual provisions, extensive introductory material, and a
detailed Statistical Section..
confirmation
A memorandum to the other side of a trade describing a11 relevant data.
coupon (1) The annual rate of interest on the bond's face value that a bond's
issuer promises to pay the bondholder. (2) A certificate attached to a
bond evidencing interest due on a payment date.
credit enhancement The backing of paper with collateral, a bank LOC, or some other device
to achieve a higher rating for the paper.
credit risk The risk that an issuer of debt securities or a borrower may default on
his obligations, or that payment may not be made on sale of a
negotiable instrument. (See overnight delivery risk.)
current coupon A bond selling at or close to par; that is, a bond with a coupon close to
the yield currently offered on new bonds of similar maturity and credit
risk.
current issue
In Treasury bills and notes, the most recently auctioned issue. Trading
is more active in current issues than in off-the-run issues.
current maturiry Current time to maturity on an outstanding note, bond, or other money
market instniment; for example, a 5-year note one year after issue has a
current maturity of four years.
current yield Coupon payments on a security as a percentage of the security's market
price. In many instances the price should be gross of accrued interest,
particularly on instruments where no coupon is left to be paid until
maturity.
dealer
A dealer, as opposed to a broker, acts as a principal in all transactions,
buying and selling for her/his own account.
debenture A bond secured only by the general credit of the issuer.
debt securities
IOUs created through loan-type transactions - commercial paper, bank
CDs, bills, bonds, and other instruments.
default Failure to make timely payment of interest or principal on a debt
security or to otherwise comply with the provisions of a bond
indenture.
delivery versus payment There are two methods of delivery of securities: delivery verses
payment and delivery versus receipt (also called free). Delivery versus
payment is delivery of securities with an exchange of money for
securities. Delivery versus receipt is delivery of securities with an
exchange of a signed receipt for the securities.
discount rate
discount securities
discount window
diversification
dollar price of a bond
equivalent bond yield
The rate of interest charged by the Fed to member banks that borrow at
the discount window. T'he discount rate is an add-on rate.
Non-interest-bearing money market instruments that aze issued at a
discount and redeemed at maturity for full face value; for example, U.S.
Treasury bills.
Facility provided by the Fed enabling member banks to borrow reserves
against collateral in the form of governments or other acceptable paper.
Dividing investment funds among a variety of securities offering
independent returns.
Percentage of face value at which a bond is quoted.
Annual yield on a short-term, non-interest-bearing security calculated
so as to be comparable to yields quoted on coupon securities.
fail A trade is said to fail if on the settlement date either the seller fails to
deliver securities in proper form or the buyer fails to deliver funds in
proper form.
federal credit agencies Agencies of the federal government set up to supply credit to various
classes of institutions and individuals; for example, S& Ls, sma11
business firms, students, farmers, farm cooperatives, and exporters.
Federal Deposit Insurance A federal institution that insures ba.nk deposits, currently up to
Insurance (FDIC) $250,000 per deposit.
federal funds
(1) Non-interest-bearing deposits held by member banks at the Federal
Reserve. (2) Used to denote "immediately available" funds in the
clearing sense.
federal funds rate f The rate of interest at which Fed funds are traded. This rate is currently
0
pegged by the Federal Reserve through open market operations.
Federal Home Loan Banks The institutions that regulate and lend to savings and loan. The
(FHLB) Federal Home Loan Banks play a role analogous to that played by the
Federal Reserve Banks vis-a-vis member commercial banks.
Federal National A publicly owned, government-sponsored corporation chartered in
MortgageAssociation 1938 to purchase mortgages from lenders and resell them to
(FNMA or Fannie Mae) investors. Known by the nickname Fannie Mae, it packages mortgages
backed by the Federal Housing Administration, but also sell's some
nongovernment-backed mortgages.
Federal Open Market Consists of seven members of the Federal Reserve Boazd and five
Committee (FOMC) of the twelve Federal Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent member while the
other Presidents serve on a rotating basis. The Committee periodically
meets to set Federal Reserve guidelines regarding the sales and
purchases of Government Securities in the open mazket as a means of
influencing the volume of bank credit and money.
Federal Reserve System The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington,
D.C., 12 Regional Banks and about 5,700 commercial banks that are
members of the system.
Financial lndustry A regulatory body created after the merger of the National
Regulatory Authority Association Securities Dealers and the New York Stock Exchange's
(FINRA) regulation committee. The FINRA is responsible for governing
business between brokers, dealers and the investing public. By
consolidating these two regulators, FINRA aims to eliminate regulatory
overlap and cost inefficiencies.
float The difference between the credits given by the Fed to banks' reserve
accounts on checks being cleared through the Fed and the debits made
to banks' reserve accounts on the same checks. Float is always positive,
because in the clearing of a check, the credit sometimes precedes the
debit. Float adds to the money supply.
general obligation bonds
Glass Steagall Act
good funds
Municipal securities secured by the issuer's pledge of its full faith,
credit and taxing power.
A 1933 act in which Congress forbade commercial banks to own,
underwrite, or deal in corporate stock and corporate bonds.
A market expression for immediately available money, that is, Fed
funds.
Page 7
Government National Securities guaranteed by GNMA and issued b��mortga�e bankers,
Mortgage Association commercial banks, savings and loan associations and other
(GNMA or Ginnie Mae) institutions. Security holder is protected by full faith and credit of the
U.S. Government. Ginnie Mae securities are backed by FHA, VA or
FMHM mortgages. The term pass-through is often used to describe
Ginnie Maes.
government securities An obligation of the U.S. government, backed by the full faith and
credit of the government. These securities are regarded as the highest
quality of investment securities available in the U.S. securities market.
See "Treasury Bill, Notes and Bonds."
haircut Mazgin in a repo transaction; that is, the difference between the actual
market value measured at the bid side of the market and the value used
in a repo agreement.
handle The whole-dollar price of a bid or offer is referred to as the handle. For
example, if a security is quoted 101-10 bid and 101-11 oi%red, 101 is
the handle. Traders are assumed to know the handle, so a trader would
quote that market to another by saying she was at 10-11. (The 10 and
11 refer to 32nds.)
internal controls An internal control structure designed to ensure that the assets of the
entity are protected from loss, theft, or misuse. T'he internal control
structure is designed to provide reasonable assurance that these
objectives are met. The concept of reasonable assurance recognizes that
1) the cost of a control should not exceed the benefits likely to be
derived; and 2) the valuation of costs and benefits requires estimates
and judgments made by management. Internal controls should address
the following points:
1. Control of collusion — Collusion is a situation where
two or more employees are working in conjunction to
defraud their employer.
2. Separation of transaction authority from accounting
and record keeping — By separating the person who
authorizes or performs the transaction from the people
who record or otherwise account for the transaction, a
separation of duties is achieved.
3. Custodial safekeeping — Securities purchased from any
bank or dealer including appropriate collateral (as
defined by state law) shall be placed with an
independent third party for custodial safekeeping.
4. Avoidance of physical delivery securities — Book-entry
securities aze much easier to transfer and account for
since actual delivery of a document never takes place.
Delivered securities must be properly safeguarded again
loss or destruction. The potential for fraud and loss
5
�
7.
Page 8
increases with physically delivered securities.
Clear delegation of authority to subordinate staff
members — Subordinance staff inembers must have a
clear understanding of their authority and
responsibilities to avoid improper transactions. Clear
delegation of authority also preserves the internal control
structure that is contingent on the various staff positions
and their respective responsibilities.
Written confirmation of transactions for investments
and wire transfers — Due to the potential for error and
improprieties arising from telephone and electronic
transactions, a11 transactions should be supported by
written communications and approved by the
appropriate person. Written communications may be via
fax if on letterhead and if the safekeeping institution has
a list of authorized signatures.
Development of a wire transfer agreement with
thelead bank and third-party custodian — The
designated official should ensure that an agreement will
be entered into and will address the following points:
controls; security provisions, and responsibilities of each
party ma.king and receiving wire transfers.
inverted yield curve A chart formation that illustrates long-term securities having lower
yields than short-term securities. This configuration usually occurs
during periods of high inflation coupled with low levels of confidence
in the economy and restrictive monetary policy.
liquidity A liquid asset is one that can be converted easily and ra.pidly into cash
without a substantial loss of value. In the money market, as security is
said to be liquid if the spread between bid and asked prices is narrow
and reasonable size can be done at those quotes.
liquidity diversification Investing in a variety of maturities to reduce the price risk to which
holding long bonds exposes the investor.
liquidity risk In banking, risk that monies needed to fund assets may not be available
in sufficient quantities at some future date. Implies an imbalance in
committed maturities of assets and liabilities.
Local Government
Investment Pool (LGIP)
long bonds
margin
An investment by local governments in which their money is pooled
as a method for managing local funds.
Bonds with a long current maturity.
In a repo or reverse repurchase transaction, the amount by which the
market value of the securities collateralizing the transaction exceeds the
market value
marketability
amount lent.
The price at which a security could presumably be purchased or sold.
A negotiable security is said to have good marketability if there is an
active secondary market in which it can easily be resold.
master repurchase A written contract covering all future transactions between the parties
agreement to purchase -reverse repurchase agreements that establishes each party's
rights in the transactions. A master agreement will often specify,
among other things, the right of the buyer-lender to liquidate the
underlying securities in the event of default by the seller-borrower.
maturity
money market
money market (center)
bank
The date upon which the principal or stated value of an investment
becomes due and payable.
The market in which short-term debt instruments (bills, commercial
paper, bankers' acceptances, etc.) are issued and traded
A bank that is one the nation's largest and consequently play an
active and important role in every sector of the money market.
money supply definitions M-1: Currency in the hands of the public, travelers checks of nonbank
issuers, net demand deposits plus other checkable deposits including
NOW accounts. Excludes deposits due to domestic banks, the U.S.
government, and foreign banks and official institutions.
mortgage bond
negotiable certificates
of deposit
M-2: M-1 plus money market deposit accounts plus overnight repos
and money market fixnds and savings and small (less than $100,000)
time deposits held at a11 depository institutions plus overnight repos at
banks plus overnight Euros held by nonbank U.S. depositors in the
Caribbean branches of U.S. banks plus balances at money funds
(excluding institutions-only funds).
M-3: M-2 plus large (over $100,000) time deposits at all depository
institutions, term repos at banks and S&Ls plus balances at institutions-
orily money funds.
L: M-3 plus other liquid assets such as term Eurodollars held by
nonbank U.S. residents, bankers' acceptances, commercial paper,
Treasury bills and other liquid governments, and U.S. savings bonds.
Bond secured by a lien on property, equipment, or other real assets.
A large-denomination (generally $1 million) CD that can be sold
but cannot be cashed in before maturity.
Page 10
nominal yield The stated rate of interest that a bond pays its current owner, based on
par value of the security. It is also known as the "coupon", "coupon
rate", or "interest rate".
note Coupon issues with a relatively short original maturity are often called
notes. Treasury notes are coupon securities that have an original
maturity of up to 10 years.
odd lot
Less than a round lot.
open market operations Purchases and sales of government and certain other securities in the
open market by the New York Federal Reserve Bank as directed by the
FOMC in order to influence the volume of money and credit in the
economy. Purchases inject reserves into the bank system and stimulate
growth of money and credit; sales ha.ve the opposite effect. Open
market operations are the Federal Reserve's most important and most
flexible monetary tool.
opportunity cost
original maturity
paper
paper gain (loss)
par
par bond
The cost of pursuing one course of action measured in terms of
foregone return offered by the most attractive alternative.
Maturity at issue. For example, a 5-year note has an original maturity
at issue of five years; one year later, it has a current maturity of four
years.
Money market instruments, commercial paper, and other.
Unrealized capital gain (loss) on securities held in portfolio, based on a
comparison of current market price and original cost.
(1) Price of 100%. (2) The principal amount at which the issuer of a
debt security contracts to redeem that security at maturity, face value.
A bond selling at par.
pass-through A mortgage-backed security on which payment of interest and principal
on the underlying mortgages are passed through to the security holder
by an agent.
pay-up (1) The loss of cash resulting from a swap into higher-price bonds.
(2) 'The need (or willingness) of a bank or other borrower to pay a
higher rate to get funds.
plus Dealers in governments normally quote bids and offers in 32nds. To
quote a bid or offer in 64ths, they use pluses; for example, a dealer who
bids 4+ is bidding the handle plus 4/32 + 1/64, which equals the handle
plus 9/64.
11
point (1) 100 bp = 1%. (2) One percent of the face value of a note or bond.
(3) In the foreign-exchange market, the lowest level at which the
currency is priced. Example: "One point" is the difference between
sterling prices of $1.8080 and $1.8081.
portfolio
positive yield curve
Collection of securities held by an investor.
A chart formation that illustrates short-term securities having lower
yields than long-term securities.
premium (1) The amount by which the price at which an issue is trading exceeds
the issue's par value. (2) The amount that must be paid in excess of par
to call or refund an issue before maturity. (3) In money market
parlance, the fact that a bank's CDs trade at a rate higher than others of
its class, or that a bank has had to pay up to acquire funds.
premium bond
present value (of a
future payment)
price risk
Bond selling above par.
The value today of a future payment discounted at an appropriate
rate of interest.
The risk that a debt security's price may change due to a rise or fall in
the going level of interest rates.
primary dealer A group of government securities dealers that submit daily reports of
market activity and positions and monthly financial statements to the
Federal Reserve Bank of New York and are subject to its informal
oversight. Primary dealers include Securities and Exchange
Commission (SEC) registered securities broker-dealers, banks, and a
few unregulated firms.
prime rate
principal
The rate at which ba.nks lend to their best (prime) customers. The all-in
cost of a bank loan to a prime credit equals the prime rate plus the cost
of holding compensating balances.
(1) The face amount or par value of a debt security. (2) One who acts as
a dealer buying and selling for his own account.
qualified public A financial institution which does not claim exemption from the
depositories payment of any sales or ad valorem taxes under the laws of this state,
which has segregated for the benefit of a commission eligible collateral
having a value of not less than its maximum liability and which has
been approved by the Public Deposit Protection Commission to hold
public deposits.
rate of return The yield obtainable on a security based on its purchase price or its
ratings
relative value
12
current market price. This may be the amortized yield to maturity on a
bond or the current income return.
An evaluation given by Moody's, Standard & Poor's, Fitch, or other
rating services of a security's creditworthiness.
The attractiveness - measured in terms of risk, liquidity, and return - of
one instrument relative to another, or for a given instrument, of one
maturity relative to another.
repurchase agreement Legally, a repurchase agreement is a secured transaction. It differs
from other money mazket instruments because it is not simply the
outright purchase of an investrnent security that will mature on a
specific day, like a U.S. Treasury bill or a bank CD. Instead, the repo is
a contractual transaction between an investor and an issuing financial
institution (bank or securities dealer). The investor exchanges cash for
temporary ownership of collateral securities, with an agreement
between the parties that on a future date, the financial institution will
repurchase the securities. Customarily, the investor receives interest
during the term of the repurchase agreement, as agreed at the time of
the investment transaction.
risk
Degree of uncertainty of return on an asset.
round lot In the money market, round lot refers to the minimum amount for
which dealers' quotes are good. 'This may range from $100,000 to $5
million, depending on the size and liquidity of the issue traded.
safekeep For a fee, banks will safekeep (i.e. hold in their vault, clip coupons on,
and present for payment at maturity) bonds and money market
instruments.
savings and loan
association
scale
secondary market
sector
SEC Rule 1 SC3-1
Federal- or state-chartered institution that accepts savings deposits
and invests the bulk of the funds thus received in mortgages.
A bank that offers to pay different rates of interest on CDs of varying
maturities is said to "post a scale". Commercial paper issuers also post
scales.
The market in which previously issued securities are traded.
Refers to a group of securities that are similar with respect to maturity,
type, rating, and/or coupon.
See uniform net capital rule.
Securities and Exchange Agency created by Congress to protect investors in securities
Commission (SEC)
settlement date
13
transactions by administering securities legislation.
The date on which a trade is cleared by delivery of securities against
funds. The settlement date may be the trade date or a later date.
spread (1) Difference between bid and asked prices on a security. (2)
Difference between yields on or prices of two securities of differing
sorts or differing maturities. (3) In underwriting, difference between
price realized by the issuer and price paid by the investor. (4)
Difference between two prices or two rates. What a commodities trader
would refer to as the basis.
technicals
(1) Demand and supply factors influencing the cash market.
(2) Va1ue or shape of technical indicators.
thin market A market in which trading volume is low and in which consequently
bid and asked quotes are wide and the liquidity of the traded instrument
is low.
tight market
trade date
A tight market is one is which volume is lazge, trading is active and
highly competitive, and spreads between bid and asked prices are
nazrow.
The date on which a transaction is initiated. The settlement date may
be the trade date or a later date.
treasury bill A non-interest-bearing discount security issued by the U.S. Treasury to
finance the national debt. Most bills are issued to mature in three
months, six months, or one year.
treasury note
Intermediate U.S. government debt securities with maturities of one to
10 years.
uniform net capital rule Securities and Exchange Commission requirement that member firms
as well as nonmember broker-dealers in securities maintain a maximu.m
ratio of indebtedness to liquid capital of 15 to 1; also called net capital
rule and net capital ratio. Indebtedness covers a11 money owed to a
firm, including margin loans and commitments to purchase securities,
one reason new public issues are spread among members of
underwriting syndicates. Liquid capital includes cash and assets easily
converted into cash.
volatility
A degree of fluctuation in the price and valuation of securities.
when-issued trades Typically there is a lag time between the time a new bond is announced
and sold and the time it is actually issued. During this interval, the
security trades, wi, "when, as, and if issued."
Page 14
yield The rate of annual income return on an investment, expressed as a
percentage. (1) income yield is obtained by dividing the current dollar
income by the current market price for the security. (2) net yield or
yield to maturity is the current income yield minus any premium above
par or plus any discount from par in purchase price, with the adjustment
spread over the period from the date of purchase to the date of maturity
of the bond.
yield curve A graph showing, for securities that all expose the investor to the same
credit risk, the relationship at a given point in time between yield and
current maturity. Yield curves are typically drawn using yields on
governments of various maturities.
zero-coupon securities Security that is issued at a discount and makes no periodic interest
payments. The rate of return consists of a gradual accretion of the
principal of the security and is payable at par upon maturity.
COiTNCIL MEETING DATE: March 5, 2013 ITEM #:- � ���--
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUS.TECT: Interlocal Agreement Between City and Federal Way School District for Use of School District Fueling
Stations
POLICY QUESTION: Should the City Council approve the interlocal agreement between the City and Federal Way
School District for the use of the school district fueling stations, including access to and use of the pumps, fuel and
access cards, located at the school district facility?
COMMITTEE: Finance, Economic Development and Regional Affairs Committee
CATEGORY:
� Consent
❑ City Council Business
■i
■I
STAFF REPORT BY: Tho Kraus, Finance Director
Attachments:
Draft Interlocal Agreement
SummaryBackground:
Ordinance
MEETING DATE: February 26, 2013
❑ Public Hearing
ResoluNon ❑ Other
DErr: Finance
The City currently utilizes Ernie's for fueling of its police (118 vehicles) and non-police vehicles (60 vehicles).
The proposed interlocal agreement between the City and school district would provide an additional option for
the City to obtain fuel at reduced costs, added convenience, and flexibility during emergencies. The potential
savings is roughly $0.26 per gallon for diesel and $0.17 per gallon for regular fuel, which equates to roughly
$17,000 to $23,000 per year assuming usage of school district pumps at 75% to 100%, respectively. The school
district does not have supreme fuel available at their site therefore all fueling of motorcycles (10 vehicles) will
continue to occur at Ernie's. Additionally, fueling at Ernie's is expected to continue, particularly for non-police
vehicles due to time restrictions in place for use of school district pumps.
The table below provides historical cost and usage information for police and non-police.
Options Considered:
1. Approve the Interlocal Agreement between the City and Federal Way School District for use of the
school district, fueling stations, including access to and use of the pumps, fuel and access cards, located at
the school district facility.
2. Deny approval and provide direction to staff.
MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1.
MAYOR APPROVAL: 6i�LF,G� ������ DIRECTOR APPROVAL: �_
�I�OtIIIDI C C C1� �d�
COMMITTEE RECOMMENDATION: "I move to forward approval of the draft interlocal agreement between the
City and the Federal Way School Distract for use of the school district fueling stations, including access to and
use of the pumps, fuel and access cards, located at the school district facility to the March S, 2013 City Council
meeting. "
— �
mi Duclos, Susan Honda, Bob Celski,
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the draft interlocal agreement between the City and the
Federal Way School District for use of the school district fueling stations, including access to and use of the
pumps, fuel and ID cards, located at the school district facility. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BII.L #
❑ DE1vIED 1gT reading
❑ TABLED/DEFERRED/NO AC'I'ION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY
AND FEDERAL WAY SCHOOL DISTRICT NO. 210
FOR USE OF SCHOOL DISTRICT FUELING STATIONS
T'his Agreement is made and entered into this day of 2013, between the City of Federal Way, a
Washington municipal corporation ("City"), and the Federal Way School District No. 210 ("School District" or
"District") for the use of the School District Fueling Stations ("Facilit}�'), including access to ar�d use of the pumps,
fuel, and access cards located at the School District facility. The City and the School District (together"Parties") are
located and do business at the below addresses which shall be valid for any notice required under this Agreement:
SCHOOL DISTRICT:
Cindy Wendland
Director of Transportation
1211 S. 332"a St.
Federal Way, WA 98003
(253) 945-5960 (telephone)
CITY OF FEDERAL WAY:
Cary Roe, Director of Parks, Public Works and
Emergency Management
33325 8�' Ave. S.
Federal Way, WA 98003
(253) 835-2710(telephone)
Whereas, Chapter 3934 RCW, the Interlocal Cooperation Act, authorizes the Cit�axid the School Districtto enter
into interlocal agreements for joint or cooperative actioq and.
Whereas, the City and the District share a common interest in minimizing costs for our taacpayers;
The Parties agree to the following terms and conditions:
1. Purpose. The parties desire to cooperateto allow the City to use the School District's Facility so that fuel can be
purchased at a less costly rate thereby saving the taxpayers money so long as the City's use dces not interfere with the
School District's use
2. Term. The duration ofthis Agreement shall be for an initial period from January 1, 2013 to December3l, 2013.
Thereafter, this Agreement shall automatically renew year to year unlessetminated pursuant to Section 4 belov�
3. Use of Facility.
3.1 Scope of Use. Subject to the terms of this Agreement, the City may use the Facility for the fueling of City
vehicles.
3.2 Hours ofUse. The Facility is to be open and available for use 24 hours a day, seven days a week. Except for
emergencies, City staff will not use the Facility on days when school is in session during the following times:
6:00 am — 7:00 am 1:00 pm — 2:00 pm
830 am — 930 am 3:30 pm — 4:30 pm
3.3 Access Cards. The District shall issue to the City access cards that will be assigned to each driver. This
access card will serve as a way to open the gate to the Facility. Each driver will be assigned a specific PIN,
so that fuel usage can be tracked on an individual basis. If and/or when an employee leaves the City, the City
shall notify the District in writing so that individual's PIN and access card can be deactivated from the
system. T'he District shall not be liable for unauthorized use of Cityaccess cards.
3.4 Compensation. The City agrees to reimburse the School District for all fuel used at the invoiced rack price,
including all mandated taxes. In addition, the City agrees to pay the District a$0.05 per gallon
administrationfee to cover the cost of issuing access cards and billing the City for its fuel usage and to help
offset the costs of licenses, inspections, maintenance and equipment upgrades or replacements The District
reserves the right to revise the administration fee on an annual basis.
3.5 Damaee. In the event that the Facility is damaged by City staff, the City agrees to compensate the District for
any and all relatedcosts.
3.6 Method of Billin�. The Districtwill invoice the City monthly. The City agrees to pay each monthly invoice
in full within 30 days of the billing date. Failure to pay account balance in full within 30 days of billing date
may result in interest diarges on unpaid account balance and terminaton of Facility use
4. Termination. The District or City may terminate this Agreement upon thirty (30) days prior written notice to the
other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
5. Insurance.
5.1 Amount It is hereby understood and agreed that each party to this Agreement shall obtain and maintain
public liability insurance in an amount not less than FNE MILLION AND NO/100 DOLLARS (5,000,000)
single limit liability. The policy shall include but not be limitedto (1) Coverage for premises and operations;
(2) Contractual liability (including specifically liability assumed herein); and (3) Employers Liability or
"Sto�rGap" coverage. By requiring such liability coverage, neither the District nor the City shalt be deemed
to, or construed to, have assessed the risks that may be applicable to the other Party in this Agreement. The
City and District shall assess their own individual risks and, if either deems appropriate and/or prudent,
maintain greater limits or broader coverage than is herein specified.
5.2 Evidence of Coverase. Each Party shall make available upon request to the other Party proof of public
liability insurance in the form of either an evidence of coverage letter or a certificate of insurance naming the
other Party as an additional insured and showing proof of the required insurance coverage. Insurance
coverage shall be maintained at all times during the duration and/or performance of this Agreement. Either
Party's failure to maintain such insurance shall be grounds for the immediate termination of this Agreement.
53 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with
respect to any event occurring prior to such expiration or termination.
6. Hold Harmless. Each Party agrees to protect, defend, indemnify, and hold harmless the other Party, and its
respective officers, officials, employees, and agents, from any and all claims, demands suits, penalties, loses,
damages, judgments, attorneys' fees, and/or costs of any kind whatsoever, arising from, resulting from, or connected
with this Agreement to the extent caused solely by the negligent acts, errors or omissions of that Party, its respective
partners, shareholders, officers, employees, agents, and/or subcontractors, or by the that Party's breach of the
Agreement. The provisions of this section shall survive the expiration or terminationof this Agreementwith respect
to any event occurring prior tosuch expiration or termination.
The City agrees it has inspected the Facility and accepts the site in "As Is" condition. Furthermore, the City agrees to
use the site at their own risk. The District shall not be held liable for any damages, injuries, claims or losses that may
occur when utilizing the Facility except for damages or injuries caused by the negligence of the District.
2
7. General Provisions.
7.1 Entire Agreement This Agreement contains all of the agreements of theParties with respect to any matter
covered or mentioned in this Agreement and no prior agreements or understandings pertaining to any such
matters shall be effective for any purpose.
7.2 Modification. No provision of this Agreement may be amended or added to except by agreement in writing
signed by the Parties or their respective successors in interest.
7.3 Full Force and Effect Any provision of this Agreementwhich is declared invalid, void or illegal shall in no
way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full
force and effect.
7.4 Attorne,�. In the event the City or the District defaults on the performance of any terms in this
Agreement, and the District or City places the enforcement of the Agreement or any part thereof, or the
collection of any monies due, or to become due hereunder, or recovery of possession of any belongings, in
the hands of an attorney, or file suit upon the same, each Pariy shall pay all its own attomey's fees, costs and
expenses. T'he venue for any dispute related to this Agreement shall be King County, Washington.
IN WITNESS WHEREOF, the above and foregoing Intalocal has been executed by the parties hereto and made
effective on the day and year frst above written:
CITY OF FEDERAL WAY
Skip Priest, Mayor
Attest:
Carol McNeilly, CMC, City Clerk
Approved as to Form:
Patricia A. Richazdson, City Attorney
K:Wgreements/Interiocal/2012/School District Fuel
FEDERAL WAY SCHOOL DISTRICT NO. 210
Robert Neu, Superintendant
Approved as to Form:
Diana L. Seeley,
Director of Risk Management and Purchasing
COUNCIL MEETING DATE: March 5, 2013 ITEM #:��_
_.. _ _...... _..... _....... _.
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AGREEMENT WITH SKCSRA SOCCER REFEREES
POLICY QUESTION: Should the Mayor and Council authorize a 3 year contract with SKCSRA to provide
soccer referee services to the city?
COMMITTEE: FEDRAC
CATEGORY:
� Consent
❑ Ordinance
❑ City Council Business ❑ Resolution
STAFF REPORT BY: John Hutton Recreation SuUervisor
MEETING DATE: Feb 26, 2013
❑ Public Hearing
❑ Other
DEP'r: PRCS
Background: The proposed Agreement with SKCSRA will allow ongoing delivery of the soccer referee services
that are required to operate the soccer leagues held on city fields. The total compensation would be $40,000.00
annually for a contract total of $120,000.00. SKCSRA has provided high quality referee services to the city for
the past 21 years. Funding for this service is covered through the fees charged to the teams at registration.
Options Considered:
1. Authorize a 3 year contract for soccer referee services in the amount of $120,000.00 to SKCSRA and
authorize the Mayor to execute said agreement
2. Do not authorize a contract and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1: Authorize a three year contract for soccer referee services in the
amount of $120,000.00 and authorize the Mayor to execute said agreement.
MAYOR APPROVAL: '��i6�� DIRECTOR APPROVAL: �
. nmmiHP ('rn�nr COINI11ttC COURCI�
COMMITTEE RECOMMENDATION: I move to forward the authorization of a 3 year contract for soccer referee
services in the amount of $120,000.00 and authorize the Mayor to execute said agreement to the fuld Council
March 5, 2013 consent agenda for approval. -
! �;
_ __ ,1�1�t/(/.)'"�^- r-(��""__ ,
Committee Chair Committee Member Committee ember
PROPOSED COUNCIL MOTION: "I move approval of authorization of a 3 year contract for soccer referees
services in the amount of 120,000.00 to SKCSRA and authorize the Mayor to execute said agreement.
(BELOW TO BE COMPLETED BY C/TY CLERKS OFF/CE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AGREEMENT WITH WSSUA SOFTBALL UMPIRES
ITEM #:
POLICY QUESTION: Should the Mayor and Council authorize a 3 year contract with WSSUA to provide
softball umpire services to the city?
COMMITTEE: FEDRAC
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
MEETING DATE: Feb 26, 2013
❑ Public Hearing
❑ Other
STAFF REPORT BY: John Hutton Recreation Supervisor DEPT: PRCS
................................................................................................................................................................_.........................................................................................................................................................................................................................................................._..................---- __...__._......._...._................--
Background: The proposed Agreement with WSSUA will allow ongoing delivery of the softball umpire
services that are required to operate the softball leagues held on city ball fields. The total compensation would
be $35,000.00 annually for a contract total of $105,000.00. WSSUA has provided high quality umpire services to
the city for the past 21 years. Funding for this service is covered through the fees charged to the teams at
registration.
Options Considered:
1. Authorize a 3 year contract for softball umpire services in the amount of $105,000.00 to WSSUA and
authorize the Mayor to execute said agreement.
2. Do not authorize a contract and rovide direction to staff.
............................................................_.......................P............................................................................... ........................................ ... ................._..._...... _.. ................................. ................................._............................_.............._.._...__...__._...__.............
MAYOR'S RECOMMENDATION: Option 1: Authorize a 3 year contract for softball umpire services in the amount
of $105,000.00 to WSSUA and authorize the Mayor to execute said agreement.
MAYOR APPROVAL: �.�� " "� DIRECTOR APPROVAL: �
Co ee Co il Cortumttee Council
COMMITTEE RECOMMENDATION: I move to forward the authorization of a 3 year contract for softball umpire
services in the amount of $105,000.00 to WSSUA and authorize the Mayor to execute said agreement to the full
Council March S, 2013 consent agenda for approval.
t �
� f l�'"'
Committee Chair Committee Member mmittee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing a 3 year contract for umpire services in the
amount of $105,000.00 to WSSUA and authorize the Mayor to execute said agreement.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances onty) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
COUNCIL MEETING DATE: March 5, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #•
SUBJECT: PLACEMENT OF COUNTYWIDE LEVY FOR MEDIC ONE/EMS SERVICES ON BALLOT
P�OLICY QUESTION: Should the City Council approve the placement of the county-wide 2014 — 2019 medic
one/emergency medical services (EMS) levy on the king county ballot?
COMMITTEE: N/A
CATEGORY:
❑ Consent
� City Council Business
❑ Ordinance
� Resolution
MEETING DATE: N/A
❑ Public Hearing
� Other
STAFF REPORT BY: Pat Richardson Ci Attorne DEp'r• LAW
---.._.__............_...._ ............................___.............._.............._..........._...._.._..._.___ ___�...._........�'......__....---Y ----- .
Attachments: Proposed Resolution
Backgronnd: The delivery of emergency medical services is an essential function of local and regional
government. The countywide Medic One/EMS system in King County provides Federal Way residents, among
others, with essential life-saving services. The services of the King County Medic One/EMS system, are funded
by a Medic One/EMS levy that expires December 31, 2013. RCW 84.52.069 requires that cities with a
population greater than fifty thousand approve a countywide levy prior to placement on a ballot; the City of
Federal Way has a population of 89,460 people. The EMS Advisory Task Force, which the City of Federal Way
significantly participated in, worked collaboratively with EMS Stakeholders to develop the Nledic OneBMS
2014-2019 Strategic Plan to continue providing this service and has recommended a countywide levy rate of33.5
cent per $1,000 assessed value to fund EMS service throughout King County.
Options Considered:
1) Approve proposed resolution to approve the placement of the county-wide 2014-2019 Medic One/EMS
Levy on the King County Ballot.
2) Do not approve the proposed resolution and provide direction to staff.
MAYOR'S RECOMMENDATION: Option l.
MAYOR APPROVAL: �_
Comm�ttee
COMMITTEE RECOMMENDATION: N/A
DIRECTOR APPROVAL:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Resolution approving the placement of the County-
Wide 2014-2019 Medic One/Emergency Medical Services (EMS) Levy on the King County ballot " .
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUPICIL BILL #
❑ DENIED 1ST reading
❑ TABLEDlDEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINAPICE #
REVISED— 08/12/2010 RESOLUTTON #
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, approving the placement of the county-wide 2014-2019
Medic One/Emergency Medical Services (EMS) Levy on the King
County ballot.
WHEREAS, the delivery of emergency medical services is an essential function of the fire
and life safety responsibility of local and regional government; and
WHEREAS, the internationally recognized countywide tiered Medic One/EMS system in
King County provides county residents and visitors essential life-saving services throughout the
region regardless of location, incident circumstances, day of the week, or time of day; and
WHEREAS, it has been to the benefit of the citizens of the City of Federal Way to support
and participate in the county-wide cooperative of delivering Advanced Life Support and Basic Life
Support services; and
WHEREAS, King County should continue to exercise leadership and assume responsibility
for assuring the consistent, standardized, effective and cost efficient development and provision of
emergency services throughout the county; and
WHEREAS, RCW 84.52.069 provides for emergency medical care and service levies; and
WHEREAS, the highly praised patient and program services of the King County Medic
One/EMS system are funded by a Medic One/EMS levy that expires December 31, 2013; and
WHEREAS, the EMS Advisory Task Force, created via King County Ordinance 15862,
worked collaboratively with EMS Stakeholders to develop the Medic One/EMS 2014-2019 Strategic
Plan to continue providing this service and has recommended a countywide levy rate of 33.5 cent per
$1,000 assessed value to fund EMS service throughout King County; and
Resolution No. 13- Page 1 of 3
Rev 1/10
WHEREAS, the City of Federal Way significantly participated in these discussions
throughout the process and was represented on the Task Force; and
WHEREAS, RC W 84.52.069 requires that cities with a population greater than fifty thousand
approve a countywide levy prior to placement on a ballot; and
WHEREAS, the City of Federal Way has a population of 89,460 people.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. The above findings are found to be true and correct in all respects.
Section 2. The City of Federal Way approves the placement of the proposed six-year $.335
per thousand doilars of assessed value county-wide Medic One/EMS Levy for the years 2014-2019
on the King County ballot.
Section 3. Severabilitv. If any section, sentence, clause or phrase of this resolution shoutd
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Resolution 1Vo. 13- Page 2 of 3
Rev 1/10
Section 6. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 2013.
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPFZOVE� AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED V�ITH THB CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 13- Page 3 of 3
Rev 1/10
COUNCIL MEETING DATE: March S, 2013 ITEM #: � �1,
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2013 CARRY FORWARD BUDGET ADJUSTMENT
POLICY QUESTION: Should the City Council approve the 2013 Carry Forrvard Budget Adjustment?
COMMITTEE: Finance, Economic Development and Regional Affairs
CATEGORY:
❑ Consent
❑ City Council Business
STAFF REPORT BY: Tho
� Ordinance
❑ Resolution
Finance Director
Attachments:
• Budget Adjustrnent Memo
• Summary of Proposed 2013 Carry Forward Adjustments
• Ordinance
Options Considered:
MEETING DATE: February 26, 2013
❑ Public Hearing
❑ Other
DEPT: Finance
1. Approve the 2013 Carry Forward Budget Adjustment Ordinance as presented.
2. Provide direction to staff on modifications to the 2013 Carry Forward Budget Adjustment Ordinance and
forward to the full Council at the March 5, 2013 Council Meeting.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL:
DIRECTOR APPROVAL: �_
Initial
COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on March S, 2013.
PROPOSED COUNCIL MOTION(S):
1ST READING OF ORDINANCE (MARCH 5, 2013): I move to forward approval of the ordinance to the March 19,
2013 Council Meeting for adoption.
2Nn READING OF ORDINANCE (MARCH 19, 2013): "I move approval of the proposed ordinance. "
(BELOW TO BE COMPLETED BYCITY CLERKS OFFICE)
COUNCIL ACTION: �
❑ APPROVED COUNCIL BILL #
❑ DENIED 1gT reading
❑ TABLEDlDEFERRED/AIO ACI'ION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE t!
REV ISED - 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
Date: February 19, 2013
To: Finance, Economic Development & Regional Affairs Committee
Via: Skip Priest, Mayor
From: Tho Kraus, Finance Director �
Subject: 2013 Cany Forward Budget Adjustment Ordinance
BACKGROUND
The proposed cany forward budget adjustment makes the following types of modifications to the current bievnium budget:
• Revise Beginning Fund Balance — adjust the beginning fund balance from the estimated amount used during budget
deliberation to the actual as we conclude fiscal 2012 activities;
� Continue Existing Projects — appropriate projects that were budgeted in the prior year, but not completed and will
continue during the current year�,
• Grant Funded Projects — appropriate projects funded by grants and contributions;
� New Programs — on an exception basis, appropriate projects not previously approved by Council.
All adjustments are one-time funded unless otherwise noted.
GENERAL& STREET FUND OPERATIONS:
The General and Street Fund 2012 actual ending fund balance of $15.03 million is $5.32 million over and above the $9.72
million projected for 2012 year-end. However, of this amount, $3.SOM is needed to implement the proposed budget
adjustment. This results in an adjusted increase in ending fund balance of $1.81M.
The $532 million increase in ending fund balance at the end of 2012 is made up of $967K revenue increases and $4.35M in
unspent expenditures.
T'he $967K net increase in revenue/sources is comprised of:
Revenues/sources exceedin� the 2012 vear-end estimate:
• $318K building permits and development fees
• $182K liquor profits
• $153K property tax
• $146K criminal justice sales tax
• $127K net increase in other fmancing sources (contributions, transfers, earmarked revenues, grants)
• $48K animal licenses
• $40K miscellaneous/interest/other
• $23K franchise fees
• $19K security & protection
� $16K gambling taac
• $11K criminal justice
Revenues/sources below the 2012 year-end estimate:
� $52K sales tax
• $29K motor fuel tax
• $19K parks and recreation fees
• $16K traffic school
The $4 35M unspent expenditures/uses is comprised of (before any carrv forward bud�et adjustment requests):
• $23K in City Council
• $112K in Mayor's Office
• $81K in Public Defender Contract
• $S 10K in Community & Economic Development
• $272K in Law
• $197K in Human Resources/City Clerk
• $431 K in Police
• $536K in Jail Reserves
• $408K in Parks, Recreation & Cultural Services
• $151K in Court
+ $72K in Finance
• $712K in Public Works
• $846K in Pension Reserves/Non-Departmental
The $3.SM needed to implement the proposed budget adjustments is allocated as follows: $3.35M to continue existing projects;
$6K in grant funded projects; and $163K in new program requests.
Continue ExistinQ Proiects Totaling $3.35M — Reauires $3.35M Use of 2012 Endin� Fund Balance
• Total of $801K in Non-departmental: $200K for departing employee and vacation buyout and $601K for pension
reserves to mitigate potential future rate increases.
• Total of $123K in Human Resources/City Clerk: $106K for election fees; $lOK labor negotiations; and $7K for
weilness and employee recognition program.
• Total of $317K in Community and Economic Development: $31K for permit system upgrade funded by automation
fees; $94K for abatement funds; $78K for comprehensive plan update; $82K in Economic Development for city
center redevelopment (architectural design review of mixed-use projects and environmental & land use review of
significant city center projects); $26K for human services general fund contracts balance; and $6K employee
contributions.
� Total of $955K in Law: $20K for outside legal counsel and $935K internal service charges to Risk Management Fund
for pending/future WCIA and CIAW (previous insurance companies) deductibles.
• Total of $204K in Pazks, Recreation and Cultural Services: $40K for resource conservation manager, $34K for
general maintenance seasonal help; $60K for arts commission cultural plan; $48K for monument signs at park
entrances; $12K for city-wide storm damage tree and shrub replacement; and $ l OK internal service charge for storm
damage tree and shrub replacement.
• Total of $592K in Police: $36K for state and federal seizure funds; $8K for explorer program; $536K for jail reserves;
and $13K internal service charge for Spillman Tiburon Interface.
• Total of $363K in Public Works: $100K for joint EOC funds; $12K for EOC temporary help; $198K for
comprehensive plan update; $30K for neighborhood traffic safety; and $24K internal service charge for wire theft
(shared parks & public works).
Grant Funded Proiects Total $321K offset bv $315K grant revenue — Reauires $6K Use of 2012 EndinQ Fund Balance
• Total of $23K in Mayor's Office: $23K for Public Defender Grant
• Total of $24K in Parks, Recreation and C�ltural Services: $24K for Recreation Inclusive Coordinator 0.50 FT'E
• Total of $200K in Police: $7K for WSTSC DUI Target Zero; $12K for Ballistic Vests (includes $6K city funds);
$75K for various Justice Assistance Grants; $67K Auto Task Force; $32K Registered Sex Offender; and $9K Valley
Narcotics Enforcement Team contribution.
• Total of $74K in Public Works: and $9K Emergency Management Program Grant; and $65K commute trip reduction.
New Pro�rams Total $163K — Reauires $163K Use of 2012 Ending Fund Balance
• Total of $$163K in Parks, Recreation and Cultural Services: $45K internal service charge for city hall asphalt repair;
$15K internal service charge for city hall pavement repair; $27K for Steel Lake maintenance yard security (includes
$2K ongoing annual replacement reserves on three cameras); $1 K ongoing annual replacement reserves on two
replacement cameras in north parking lot (does not include $7K for capital purchase funded replacement reserves);
$S 1 K for Steel Lake park asphalt repair; and $24K for Steel Lake parking lot pavement repair.
DESIGNATED OR PROJECT SPECIFIC FUNDS:
The remaining adjustments are for continuation of designated programs and capital project funds. These adjustments include:
Suecial Revenue Funds:
• Total of $80K in Arterial Street Fund: $80K for arterial streets asphalt overlay.
• Total of $34K in Solid Waste & Recycling Fund: $34K for various grant expenditures.
• Total of $102K in HoteUMotel Tax Fund: $102K appropriation of 2012 remaining balances.
• Total of $83K in Federal Way Community Center Fund: $83K for HVAC System ($80K grant, $3K use of reserves).
� Total of $27K in Traffic Safety Fund: $27K earmarked for potential expenditures.
Capital Improvement Project Funds:
• Total of $35K in the Downtown CIP: $30K for 2013 allocation for business incubator, $SK for utilities.
• Total of $1.14M in Municipal Facilities CIP: $601K for PACC; $480K for FWCC; and $56K for major facility rehab.
• Total of $664K in Parks CIP: See "Summary of Proposed 2013 Cany Forward Adjustment for complete list.
• Total of $720K in Surface Water CIP: See "Summary of Proposed 2013 Carry Forward Adjustment for complete list.
• Total of $9.1M in Transportation CIP: See "Summary of Proposed 2013 Carry Forward Adjustment for complete list.
Enterprise Funds:
• Total of $118K in Surface Water Management Operating Fund: $13K for Steel Lake Management District; $8K for
North Lake Management District; $34K for fresh algae grant (includes $8K city funds); $38K for storm water
capacity grant; and $25K for Department of Ecology Grant of Regional or Statewide Significance (GROSS).
• Total of $139K in Dumas Bay Centre Fund: $SOK for roof repair; $4K earmark for pump station m&o; and $85K for
general deferred maintenance.
Intemal Service Funds
The internal service fund adjustments are reflected in the operating funds above, unless funded by replacement reserves or fund
balance designated for the specific project.
• Total of $959K in Risk Management Fund: $935K for pending/future WCIA and CIAW (previous insurance
companies) deductibles; and $24K wire theft.
• Total of $107K in Informarion Technology Fund: $9K for SafeCity m&o; $45K for network upgrade funded by
replacement reserves; $9K for Amanda system IVR hardware upgrade funded by replacement reserves; $31K for
permit system upgrade funded by automation fees; and $13K for Spillman Tiburon interface.
• Total of $60K in Fleet and Equipment Fund: $60K for replacement of 1992 shuttle bus funded by replacement
reserves
• Total of $132K in Buildings & Furnishings Fund: $25K for new program Steel La1ce maintenance yard security
system; $7K for new prog�ram replacement of two cameras in city hall north parking lot funded by replacement
reserves; $45K for new program city hall asphalt repair; $15K for new program city hall parking lot pavement repair;
and $40K for continuation of half-time funding of resource conversation manager.
Non-Annual Funds
• $475K in Special Studies/Contract Fund: $21K for various equipment project balances; and $454K to appropriate
remaining funds earmarked for public, government and educational access.
• $1.44M in Community Development Block Grant Fund: $576K elimination of original estimate and allocate to actual
allocation; $116K for planning and administration; $86K for public service programs; $798K for capital allocation;
and $1.O1M for Neighborhood Stabilization Program 3($41K city funds and $972K grant funds for Habitat for
Humanity Contract.
TOTAL BIIDGET ADJi/STMENT:
The overall biennium budget adjustment totals $19,599,239.
CITY OF FEDERAL WAY
SUMMARY OF PROPOSED 2013 CARRY FORWARD ADJUSTMENTS
Pro sed
2013' 2014
General Fund:
Citv-Wide / Non-Departmental
Employee DepartureNacation Pay Out 100,000 100,000
Pension Reserves 600,600
Mavor's :ce
Public Defender 2013 Grant 23,000 -
Human Reso rces/ i Clerk
City Clerk - Elec6on Fees ]06,102 -
Human Resowces - Labor Negotiations 10,000
Human Resources - City Wellness Program 8c Employee Recognition 4,458 2,100
Communitv Development
Building - Permit System Upgrade Funded by Designated Automation Fees 30,986
Building - Abatement Funds 94,406 -
Planning - Comprehensive Plan Update 77,630 -
Economic Development - City Center Redevelopment (Permits, Consultant, etc.) 82,279
Human Servicees - General Fund Contracts Balance 25,700 -
Human Services - Employee Contributions Balance 5,833 -
Law
Outside Le al Counsel 20,000
Internal Service Char e- Risk Mana ement Pendin and Future Deductibles for WCIA and CIAW 934,849
Parks & Recreation
New Program - Building/Facilities - City Hall Asphalt Repair - Internal Service Charge 45,000 -
New Program - Building/Facilities - City Hall Parking Lot Pavement Repair - Internal Service Charge 15,000 -
New Program - Building/Facilities - Steel lake Maintenance Yard Security System
($I500 ongoing annual reserves beginning in 2014) 25,000 1,500
New Progam - Building/Facilities - Replace 2 Cameras in North Parking Lot, Funded by Reserves
($1000 ongoing annual reserves beginning in 2014) - 1,000
Building/FaciliUes - Resource Conservation Manager - Continue Half-Time Funding, Intemal Service Charge 40,000 -
Cieneral Recreation - Arts Commission Cultural Plan 60,000
General Recreation - Recreation Inclusive Coordinator 0.50 FTE Funded by CDBG Grant 24,465
Maintenance - Monument Signs at Park Entrance 48,000 -
Maintenance - Seasonal Help 34,250 -
New Program - Maintenance - Steel Lake Park Asphalt Repa'u 51,000 -
New Program - Maintenance - Steel Lake Parking Lot Pavement Repair 24,000 -
Maintenance - Storm Damage Repairs - Tree &c Shrub Replacement, City-wide 12,000 -
Maintenance - Storm Damage Repairs - Tree 8c Shrub Replacement, Internal Service Charge 10,000
Police
State Seizure Funds 20,820
Federal Seizure Funds 14,765 -
Explorer Program 7,698 -
Jail Reserves 100,000 436,000
2012-13 WA State Traffic Safety Commission Grant DUI Target Zero Grant 6,640 -
2012 Ballastic Vest Partnership Grant ($5691) and Local Match ($5691) 11,382 -
2009 JAG ARRA Grant 5,316 -
2010 JAG Grant 35,661 -
2012 JAG Grant 34,020
2012-2013 Auto Task Force Grant 66,684
2012-2013 Registered Sex Offender Grant 31,935
2012-13 VNET Contribution 8,807 -
S illman Tiburon Interface - Intemal Service Chaz e 12 592 -
CITY OF FEDERAL WAY
SUMMARY OF PROPOSED 2013 CARRY FORWARD ADJUSTMENTS
Pro sed
2013 2014
Public Works
General & Street Fund Subsid - To Fund Public Works Street Fund C -Forwazd Re uests 362,911 -
Street Fund:
EOC - Joint EOC Funds, Prior Year 64,636 -
EOC - Joint EOC, Cwrent Year Balance 35,000 -
EOC - EMP Grant Balance 8,b78
EOC - Temporary Help 11,667
Traffic - Commute Trip Reduction, Funded by Grant 65,009 -
Traffic - Comprehensive Plan Update 197,882 -
Traffic - Neighborhood Traffic Safety 30,000
Internal Service Charge - Wire Theft 2012 Balance 23,726
Subtotal Genersl & Street Fund 3,660,387 540,600
rteria! Street Fund:
As halt Overla 79,529 -
Solid Waste & Recycling:
Coordinated Prevention Grant 15,017 -
Coordinated Prevention, Offset Cycle (Schools) Grant 9,313 -
King County Waste Reduction 8c Recycling Grant 9,862 -
Hote//Mote! Tax Fund:
Appropriate 2012 Remaining Balances 102,416 -
Federal Way Communiry Center.
ARRA Grant - HVAC System ($79,469 Grant /$3,185 Capital Reserves) 82,654 -
Traffic Safety Fund:
Traffic Safety Earmarked for Potential Ex nditures 26,754
Subtotal Special Revenue Funds 325,545
Debt Service Fund:
2003 FWCC Bond Refund
Subtotal Debt Service Fund - -
Downtown Redevelopment CIP Fund:
Business Incubator - Project Balance for 2013 Allocation 30,000 -
Utilities 2,300 2,300
Municipal Facilities CIP Fund:
Civic Center/PAC-Infrastructure Improvements - City Portion 601,118 -
FWCC Capital - Project Balance 48Q071 -
Major Facility Rehab-West Hylebos, Steel Lake Annex, Fishers Pond - Project Balance 56,371
Parks CIP Fund:
Downtown Park - Project Balance 96,050 -
Laurelwood - Project Balance 161,984
Planning - Impact Fees Study/Open Space Mgmt Plan - Project Balance 2,315
Playgrounds - Project Balance 30,232 -
Major Maintenance - Pazks Facilities - Project Balance 11,635 -
West Hylebos Boardwalk Replacement - Project Balance 27,602 -
Celebration Park Maintenance Facility - Project Balance 71,583 -
Sacajawea Park Master Plan - Project Balance 104,553 -
Trail & Pedestrian Access Improvements - Project Balance 157,728 -
Surface Water Management CIP Fund: -
Sma11 CIP - Return Unspent to SWM Operations 144,476
SW 356th Regional Storm Water Facility - Project Balance 8,583
West Hylebos Basin Land Acquisition - Project Balance 28,176
West Hylebos Basin Land Acquisition Grant - Exp 641,342 -
S 356th St RDF Reh�ofit - Reduce Grant Balance $92K, Reduce Project Balance $lOK (102,436)
CITY OF FEDERAL WAY
SUMMARY OF PROPOSED 2013 CARRY FORWARD ADJUSTMENTS
Pro osed
2013 2014
Transportation CIP Fund:
Annual Transportation System Safety Improvements - Project Balance 804,833
So 320th St 20th Ave So - Project Balance 32,04'7
SW 312th St SR509 - Project Balance 1,232,657 -
S 320th St-8th Ave S-SR99 - Project Balance 93,902
lOth Ave SW/Sw344th St:SW Campus Dr-21st Ave SW - Project Balance 66,137 -
l st Ave South & South 28th Intersection - Pro'ect Balance 30,789
S 320th St SW at 21st Ave SW - Pro'ect Balance 24,548
S 320th St: Ist Ave to 8th Ave S- Project Balance 36,175
S 304th St 28th Ave South -Project Balance 1,U47
S 320th St -5 - Project Balance 90,492 -
S 320th St -5 - Grant Exp 530,420 -
S 356th St: SR99-161- Project Balance 249
SR99 AOV Lanes Ph. IV - Project Balance 442,661 -
South 312th St 28th Ave South - Project Balance 7.9'14
SR99 HOV Lanes Ph V- Project Balance g�
Military Road South - South Star Lake Road-South 288th - Project Balance 10,573 -
SW 320th St 47th Ave SW - Project Balance 1,112 -
SW 336th Way/SW 304th St: 26th Place SW - Hoyt Road - Project Balance 212,396 -
21st Ave SW SW 336th St - Project Balance 1,745,133 -
21st Ave SW SW 336th St - TIB Grant - Exp 2>777,909 -
City-Wide Flashing Yellow Lights Installation - Project Balance 5,101
SR 99 South 312th - Project Balance 55,857 -
SW 344th St: 12th Ave SW to 21st Ave SW - Project Balance 1,754 -
City-Wide Pedestrian Safety Improvements - Project Balance 42,133
S 344th Way Weyerhaeuser Way S- Project Balance 11,384
Mark Twain Elementary SRTS - Grant Balance 15,092
SW 312th St & 14th Ave SW Lakota SRTS - Project Balance 199,386 -
SW 312th St & 14th Ave SW Lakota SRTS - Grant Balance 619,009 -
Subtotal Capital Project Funds 11,645,192 2,300
Surface Water Management Fund:
Steel Lake Management District - Balance of Funds 12,952 -
North Lake Management District - Balance of Funds 7,607 -
Fresh Algae Grant - Grant Funding $25,181 / Local Match $8,394 33,575
Storm Water Capacity Grant 38,361 -
WA State Dept of Ecology Grant of Regional or Statewide Significance (GROSS) Grant 25,322 -
Dumas Bay Centre Fund:
Roof Repair - Balance 50,041 -
Pump Station M&O - Eannark 4,000 -
General Deferred Maintenance 84,656
Risk Management Fund:
Remainin Bud et for Pendin uture Deductibles for CIAW and WCIA revious insurance 934,849
Wire T'heft - Balance 23,726 -
Information Technology Fund:
SafeCity M&O 9,160 -
Network Upgrade, Funded by Reserves 45,000 -
Amanda IVR Hardware Upgrade, Funded by Reserves 9,248
Permit System Upgrade, Funded by Automation Fees 30,986
Spillman Tiburon Interface 12,592 -
Fleet & Equipment Fund:
Establish Base Authorized Non-Police - 51 Frontline Vehicles and 9 Secondary Vehicles, No Budget Impact - -
PK/REC - Replace 1992 Shuttle Bus, Funded by Replacement Reserves 60,000 -
Buildings & Furnishings Fund:
New Program - Steel Lake Maintenance Yard Security System
(collect $1500 ongoing annual reserves beginning in 2014) 25,000 -
CITY OF FEDERAL WAY
SUMMARY OF PROPOSED 2013 CARRY FORWARD ADJUSTMENTS
Pro sed
2013 2014
New Program - Replace 2 Cameras in City Hall North Pazking Lot - Funded by Reserves
(collect $1000 ongoing annual reserves beginning in 2014) 7,U00
New Program - City Hall Asphalt Repair 45,000
New Program - City Hall Parking Lot Pavement Repair I5,000
Resource Conservation Manager - Continue Half-Time Funding 40,000 -
Subtotsl Proprietary Funds 1,514,075
Special StudieslContract Fund:
Various Equipment Project Balances 20,929
Appropriate Rema�ning Funds Earmarked for Public, Government and Educational Access 453,845
2% for the Arts Fund:
2% for the Arts - Balance 293
Community Development Block Grant:
Eliminate Adopted Budget (To Be Replaced with Actual Allocation) (576,0(�)
Planning & Admininsttation 115,290
Public Service - Recreation Inclusion Program 24,465 -
Public Service - MSC Emergency Feeding Program 10,000 -
Public Service - Healthpoint 15,000 -
Public Service - Parents & Children Together 15,000 -
Public Service - Birth to Three Services 22,000
Neighborhood Stabilization Program 3- Salaries & Benefits 40,715 -
Neighborhood Stabilization Program 3- Habitat for Humanity Contract 971,984
Capital - Commercial Loan Program 300,000 -
Capital - Highline Community College Microenterprise TA 72,620 -
Capital - Commercial Exterior Program 100,000 -
Capital - Housing Repair Program 150,000 -
Ca ital - FUSION Housing Acquisition 175,000 -
Subtotal NonAnnual Programs 1,911,141 -
- S 19,056,340 $ 542,900
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF FEDERAL WAY, WASHINGTON, RELATING TO
BUDGETS AND FINANCE TO CARRY FORWARD FUNDS
REVISING THE 2013-14 BIENNIAL BUDGET (Amending
Ordinance No.12-733).
WHEREAS, the tax estimates and budget for the City of Federal Way, Washington, for
the 2011-12 fiscal biennium have been prepared and filed on October 2, 2012 as provided by
Titles 35A.34 and 84.55 of the Revised Code of Washington; and
WHEREAS, the budget was printed for distribution and notice published in the official
paper of the City of Federal Way setting the time and place for hearing on the budget and said
notice stating copies of the budget can be obtained on-line and at the Office of the City Clerk;
and
WHEREAS, the City Council of the City of Federal Way having held public hearings on
November 6 and November 20, 2012, and having considered the public testimony presented;
WHEREAS, the City Council enacted the 2013-14 Biennial Budget on December 4,
2012, to become effective on January 1, 2013;
WHEREAS, the City Council finds it necessary to revise the 2013-14 Biennial Budget as
a result of funds to be carried forward from 2012;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Amendment. Exhibit A entitled "2013-14 Adopted Budgets" in Ordinance No.
12-733 is hereby amended to E�ibit B(1) —"2013 Revised Budget" and E�ibit B(2) —"2014
Revised Budget" to include the 2012 carry forward funds into the adopted budgets for 2013 and
Ordinance No. 13- Page 1 of 6
Rev 1/10
2014.
Section 2. Administration. The Mayor shall administer the Biennial Budget and in doing
so may authorize adjustments to the extent that they are consistent with the budget approved
herein.
Section 3. Severabilitv. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its application to any person or situation, be declared unconsritutional
or invalid for any reason, such decision shall not affect the validity of the remaining portions of
this chapter or its application to any other person or situation. The City Council of the City of
Federal Way hereby declares that it would have adopted this chapter and each section, �
subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 4. Corrections. T'he City Clerk and the codifiers of this ordinance aze authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days
from the time of its final passage, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
, 20_
Ordinance No. 13- Page 2 of 6
Rev 1/10
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. 13- Page 3 of 6
Rev 1/10
EXHIBIT A
2013-2014 ADOPTED BUDGETS
2013 !, 2414;
Be$ioning Fund Beginning IY�nd �ag Fitad
Fund Balance ReNenne FScpend'ituee Bslance Re�enue �peaddere Balance
General �nd $ 9,616,270 $ 39,206,803 $ 42,546,626 $ 6,276,447 $ 38,357,079 $ 42,133,356 $ 2,500,170
Special Re�enue �n�:
Street 100,000 4,346,085 4,346,085 ]00,000 4,405,276 4,405,276 100,000
Arterial SVeet - 1,536,500 1,536,500 - 1,536,500 1,536,500 -
iltility Taac 3,'714,674 12,367,000 12,870,187 3,211,487 12,367,000 12,870,187 2,708,300
Solid Waste/Recycl'u�g 154,127 450,7L0 470,294 134,053 444,253 467,261 111,045
Special Contract/Studies 27,G00 - 26,000 1,600 - 1,600
HoteUMotel I.odgu�g Tax - 195,300 195,300 - 195,300 195,300 -
2%forArts - - - - - -
Corrrmnity Center 1,079,672 2,32b,500 2,224,910 1,181,�2 2,37b,500 2,197,775 1,309,987
Traffic Safety Fund 1,500,324 830,000 1,075,040 1,255,284 830,000 1,030,000 1,055,284
(3[ants - CDBG - 576,000 576,000 - 576,000 576,000 -
Paths and Trails 159,808 164,000 155,000 168,808 9,000 157,000 20,&08
De6t Service Fnnd 3,705,294 3,235,500 3,268,508 3,672,286 3,235,500 3,292,550 3,615,236
Capital Project Fuutls:
Downtown Redevebpment 2,145,051 300,000 - 2,445,051 300,000 - 2,745,051
Municipal Facilities 291 - - 291 - 291
Parks 1,577,119 455,000 686,000 1,346,119 457,000 1,373,000 430,119
Surface WaterManagement 2,003,864 1,217,000 2,664,055 556,809 2A6,000 246,000 556,809
Transportation 11,118,527 2,990,000 5,743,000 8,365,527 5,494,000 7,169,000 6,690,527
Fhterprise Fun�
SurfaceWaterManagement 2,523,183 3,517,514 3,366,233 2,674,464 3,484,536 3,400,871 2,758,129
Dumas Bay Centre 1 744,2,51 683,050 61,202 751,251 695,064 117,389
Internal Service FLntis:
RiskManagement 4,921,782 1,028,768 1,048,768 4,901,782 1,028,768 1,038,768 4,891,782
Infomiation Technobgy 3,409,377 1,991,782 2,155,406 3,245,753 1,914,978 1,784,ZU1 3,376,530
Mail 8c Duplication 253,103 151,206 224,094 180,215 149,037 147,506 181,746
Fleet & Equipment 5,619,586 2,226,947 1,944,837 5,901,696 2,249,700 1,537,294 6,614,102
Buildin s& Fumi�hin s 1,568,124 518,356 403,714 1,682,766 519,035 404,393 1,?97,408
GrandTotstAlfFe�nds $ 55,197,777 $ 80,��d,332 $&8,2D9,607 $ 47,362,902 S 8Q,876,713 S'86,658,902 $ 41,5�P�,713
Ordinance No. 13- Page 4 of 6
Rev 1/10
EXHIBIT B(1)
2013 REVISED BUDGET
Beginning Fund 8alance ' Revenue Expenditune Ending
Fund PiiorAmount Ad,jusY�►eeeet Rt+dsed PiiorA»munt ' Adjusdreertt Re►dsed' Prfotrfnauttt Adjusb�tnt Revised Fund Balance
General Fund $ 9,616,270 $ 5,318,529 $ 14,934,799 $ 39,206,803 $ 257,357 $ 39,464,160 $ 42,546,626 $ 3,223,789 $ 45,770,415 $ 8,628,544
Special Revenue �ods:
Street 100,000 100,000 4,346,085 436,598 4,782,683 4,346,085 436,598 4,782,683 100,000
Arterial Street - 79,529 79,529 1,536,500 1,536,500 1,536,500 79,529 1,616,029 -
Utility Tax 3,714,674 939,012 4,653,686 12,367,000 12,367,000 12,870,187 - 12,870,187 4,150,499
Solid Waste/Recycling 154,127 17,875 172,002 450,220 34,192 484,412 470,294 34,192 504,486 151,928
Special Contract/Studies 27,600 474,774 502,374 26,000 4'74,774 500,774 1,600
Hotei/Motell.odgingTax - ]02,416 102,416 195,300 - 195,300 195,300 102,416 297,716 -
2% forthe Arts - 293 293 - - 293 293 (0)
FW Community Center 1,079,672 117,826 1,197,498 2,326,500 79,469 2,405,969 2,224,910 82,654 2,307,564 1,295,903
Traffic Safety 1,500,324 475,542 1,975,866 830,000 830,000 1,075,040 26,754 1,101,794 1,704,072
Grants - CDBG - 40,715 40,715 576,000 1,395,359 1,971,359 576,000 1,436,074 2,012,074 (0)
Paths and Trails 159,808 6,860 166,668 164,000 164,000 155,000 - 155,000 175,668
Debt Service �nd 3,705,294 477,051 4,182,345 3,235,500 3,235,500 3,268,508 3,268,508 4,149,337
Capital Project N�nds:
DowntownRedevelopment 2,145,051 19,530 2,164,581 300,000 - 300,000 32,300 32,300 2,432,281
City Facilities 291 1,137,563 1,137,854 - 1,137,560 1,137,560 294
Pazks 1,577,119 683,141 2,260,260 455,000 - 455,000 686,000 663,682 1,349,682 1,365,578
SWM 2,003,864 239,216 2,243,080 1,217,000 548,570 1,765,570 2,664,055 720,141 3,384,196 624,454
Transportation 11,118,527 4,037,949 15,156,476 2,990,000 3,942,430 6,932,430 5,743,000 9,091,509 14,834,509 7,254,397
Enterprise Fund:
Surface Water Management 2,523,183 716,855 3,240,038 3,51'7,514 233,340 3,750,854 3,366,233 117,817 3,484,050 3,506,842
Dumas Bay Center 1 138,697 138,698 744,251 744,251 683,050 138,697 821,747 61,202
Internal Service Funds:
Risk Management 4,921,782 636,092 5,557,874 1,028,768 958,575 1,987,343 1,048,768 958,575 2,007,343 5,537,874
Information Systems 3,409,377 207,883 3,617,260 1,991,782 12,592 2,004,374 2,155,406 106,986 2,262,392 3,359,242
Support Services 253,103 32,760 285,863 151,206 151,206 224,094 224,094 212,975
Fleet & Equipment 5,619,586 127,245 5,746,831 2,226,947 2,226,947 1,944,837 60,000 2,004,837 5,968,941
Buildings&Fumishings 1,568,124 9,008 1,577,132 518,356 125,000 643,356 403,714 132,000 535,714 1,684,774
TotalAtlFaadc S 55,197,777 S 16,83b,3d1 571,234,138 S 80,374,732' S 8,Q23,482 S&$,398,2iI S 8d,109,607 S 19,OS6,339' 3107,163,9�6 S 52,366,I06
Ordinance No. 13- Page S of 6
Rev 1/10
EXHIBIT B(2)
2014 REVISED BUDGET
Beginnfng Fund Bulance R�atue diture EndiKg
Fund AinrAmvnnt Adjusin�ent Reutsrd Pr2orAmaunt . A6}u�meirt Revi�d ' Piiar,4mvunt ,9d}u�ment Revised `Fund Balance '
General Ntind $ 6,276,447 $ 2,352,097 $ 8,628,544 $ 38,357,079 $ -$ 38,357,079 $ 42,133,356 $ 540,600 $ 42,673,956 $ 4,311,667
Speaal Revenue Funds:
!St�e� 100,000 100,000 4,405,276 - 4,405,276 4,405,276 4,405,276 ]00,000
iArterial Street - - 1,536,500 1,536,500 1,536,500 1,536,500
'Utility Tax 3,211,487 939,012 4,15Q499 12,367,000 12,367,000 12,870,187 12,870,187 3,647,312
Solid Waste/Recycling 134,053 17,875 151,928 444,253 - 444,233 467,261 - 467,261 128,920
Special Contract/Studies 1,600 - 1,600 - - 1,600 1,600
HotellMotelLodgngTax - 195,300 - 195,300 195,300 195,300
2% for t6e Art s (0) (0) - - - ��)
Federal Way Comm. Center 1,181,262 114,641 1,295,903 2,326,500 - 2,326,500 2,197,775 - 2,197,775 1,424,628
Traffic Safety 1,255,284 448,788 1,704,072 830,000 - 830,000 1,030,000 - 1,030,000 1,504,072
i Grants - CDBG (0) (0) 576,000 - 576,000 576,000 576,000 (0)
! Pakhs and Trails 168,808 6,860 175,668 9,000 - 9,000 157,000 157,000 27,668
Debt Service FS�nd 3,672,286 477,051 4,149,337 3,235,500 - 3,235,500 3,292,550 3,292,550 4,092,287
Capital Project Funds:
'DowntownRedevelopment 2,445,051 (12,770) 2,432,281 300,000 - 300,000 2,300 2,300 2,729,981
': City Facilities 291 4 295 - - 295
IPazks 1,346,119 19,459 1,365,578 457,000 - 457,000 1,373,000 1,373,000 449,578
' SWM 556,809 67,645 624,454 246,000 - 246,000 246,000 246,000 624,454
':Streets 8,365,527 (1,111,130) 7,254,397 5,494,000 5,494,000 7,169,000 - 7,169,000 5,579,397
Fatcrprise Fuud:
' Surface Water Management 2,674,464 832,378 3,506,842 3,484,536 - 3,484,536 3,400,871 3,400,871 3,590,507
'DumasBayCenter 61,202 0 61,202 751,251 - 751,251 695,064 - 695,064 117,389
Intemal Service Funds:
':RiskMana�nent 4,901,782 636,092 5,537,874 1,028,768 1,028,768 1,038,768 1,038,768 5,527,874
'InformationSystems 3,245,753 113,489 3,359,242 1,914,9'78 1,914,978 1,784,201 1,784,201 3,490,019
', Support Savices 180,215 32,760 212,975 149,037 - 149,037 147,506 - 147,506 214,506
Fleet & Equipmeut 5,901,696 67,245 5,968,941 2,249,700 - 2,249,700 1,537,294 1,537,294 6,681,347
' Buildings & Fumishings 1,682,766 2,008 1,684,774 519,035 2,500 521,535 404,393 404,393 1,801,916
TiNalAIIFLnds ' d 47,361,902 E 5,�3,5lIS' SS2,3b6,907 a 80,d16y713' S 1500 380,d79,113 3 86,658,90? S 542,900 387,201,802 S 4q043,818
Ordinance No. 13- Page 6 of 6
Rev 1/10