Council PKT 03-09-2013 RetreatTHE FEDERAL WAY CITY COUNCILS
Strategic Planning Retreat
Saturday, 9 March 2013 9:00 a.m. — 4:15 p.m.
Courtyard Marriott Hotel 31910 Gateway Center Blvd. S, Federal Way
FINAL AGENDA
THE RETREAT'S GOALS:
1. Discuss how a Performing Arts and Conference Center (PACC) and the AMC property might fit
within the City's vision for downtown and economic growth, and see if there is a consensus
among the Council for taking an initial step to produce a design of a PACC.
2. Discuss potential strategies to attract jobs to downtown, including "rebranding" the City's image
and marketing Federal Way's strategic advantages.
3. Discuss trends, challenges and initiatives in public safety and opportunities the City might
explore to address the issue.
4. Discuss how to maintain or revive festivals, celebrations and parades in Federal Way.
NOTE: Refreshments will be served beginning at 8:30. Please come early to enjoy them and be prepared
to convene the meeting precisely at 9:00. Thank you!
Welcome! Review the Retreat's Goals
II. Review Agenda and Ground Rules
III. Our Vision for the Future of Downtown and How
the PACC and the AMC Property Might Fit in It
This discussion is expected to last approximately 3 hours.
Context: The Council is interested in discussing a Performing Arts and
Conference Center (PACC) and the development of the AMC property
in the context of the City's efforts to expand economic opportunities
and attract jobs to downtown. A starting point for this discussion is
the City's Comprehensive Plan and past actions to address economic
development in downtown. Some of this was addressed in the staff's
Deputy Mayor Jim Ferrell
Jim Reid, Facilitator
Council
IV
u
presentation to Council on February 11`h
Our Vision for Economic Development in Downtown
Patrick will reiterate the City's vision for downtown, including what has
already been accomplished to advance that vision, and how the PACC
and AMC property might fit within the vision.
• What have we heard from citizens since the February 11`x' briefing?
• What are the Council's interests in the future of downtown?
The Performing Arts and Conference Center (PACC)
The Administration has proposed funding the design of the PACC as a
first step in exploring its feasibility.
• What are the Council's thoughts about taking this step?
• Looking ahead to other issues and factors that could
influence the Council's decision, what are some initial
thoughts or ideas about potential uses, partners, phasing,
public education, and financing?
The AMC Property
• Does the Council support the proposal to develop approximately
half the 4 -acre site as a park?
• If so, what would be the timing for its construction?
• For whatever part of the property is developed, what are the
Council's vision and preferences?
• What strategies should be pursued to achieve the vision?
Public Comments on the Morning's Discussions
This session is expected to last approximately 15 -20 minutes.
If there are any citizens in attendance, the Council members and
Mayor would appreciate hearing from you about the issues we've
been discussing this morning.
lunch
We anticipate breaking for lunch around 12:30 p.m.
Economic Development Opportunities and Strategies
This discussion is expected to start around 1:00 p.m. and last
approximately 90 minutes to 2 hours.
Patrick Doherty/Council
Council /Mayor Priest
Council /Mayor
Context: The Council is interested in expanding economic opportunities for
Citizens
Council /Mayor
Federal Way residents, particularly by bringing more jobs into downtown.
There appears to be a consensus that creating more jobs depends on the
City's image and marketing it to the business community.
• What has the City done in the past to communicate a positive image
and market itself? (Two short videos may be shown at this time to
illustrate past efforts.)
• What activities are underway to market the City and downtown?
• What are the Council's ideas and preferences for the City's image and
how to communicate it? Should the City undertake a "rebranding"
effort to strengthen the City's image?
• Should the Council establish a committee of individuals who have
been or are involved with economic development in the private sector
to meet with two Councilmembers to offer suggestions for raising
awareness of Federal Way and expanding economic opportunities?
• What other strategies or tactics are of interest to the Council to
achieve these objectives?
break ten minutes
VI. Public Safety Trends, Opportunities and Initiatives Council /Mayor
This discussion is expected to last approximately 30 minutes.
• What are the City's 2011212 crime statics, including violent and
property crimes, auto theft, and gang- related crimes? How do
these statics compare to other communities in our region?
• What are our priorities and staffing levels? How do our staffing
levels compare to other communities? Are grants available to
provide for staffing?
• What are some current initiatives in public safety to protect
neighborhoods and schools, keep our roads and intersections
safe, guard against liquor theft now that it's sold in grocery and
convenience stores, and combat gang - related crimes?
• A history of and financial update on the South Correctional Entity
(SCORE). What should we be paying attention to in the future?
VII. Public Comments on the Afternoon's Discussions Citizens
This session is expected to last approximately 15 minutes.
If there are any citizens in attendance, the Council members and
Mayor would appreciate hearing from you about the issues we've
been discussing this morning.
VIII. Miscellaneous Topics and Issues on the Horizon Council
This discussion is expected to last approximately 20 minutes.
• How can we maintain or revive the festivals, celebrations and
parades that have contributed to Federal Way's quality of life?
• Are there any issues Council members see on the horizon that
we will likely need to address in the next couple years?
IX. What are We Taking Away from Today's Retreat? Council /Mayor
■ What was most important to you about today's discussions?
adjourn adjournment is expected at 4:15 pm
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FEDERAL WAY CITY COUNCIL
•' ANNUAL PLANNING RETREAT av-IcEOFF,c�
4 � �
MARRIOTT HOTEL\
0 1
March 9, 2013, 8:30 a.m. — 4:00 p.m. POLIC8-
FEDERAL WAY POLICE DEPARTMENT
Brian J. Wilson, Chief of Police
Council Question: What are the City's 2011 -12 crime statistics, including violent and property
crimes, auto theft, and gang related crimes?
Crime Statistics
Part I Crime
• Using UCR reporting to compare crime in 2011 to 2012, crime has increased +12.3 %.
o Mostly property crimes:
■ Burglary, Theft, Auto Theft
o 2011 was an exceptionally low crime year. Reviewing crimes trends over a 5 year
average is an increase of +7.4% in 2012
Crime
2008
2009
2010
2011
2012
Homicide
8
5
5
3
3
Rape
30
51
50
38
43
Robbery
170
198
152
119
108
Felony
Assault
115
115
118
99
113
Burglary
800
741
828
752
929
Larceny
2,933
3,231
3,141
3,068
3,386
Auto Theft
816
561
741
693
779
Arson
13
13
11
11
9
Totals
4885
4915
5046
4782
5370
Burglary
• Residential Burglary increased +25% (2012 over 2011)
• Generally occurring M -F from 11am -3pm
• Taking jewelry, computers, televisions, cash, and small electronics
• Several initiatives launched throughout the region and in Federal Way:
• Repeat burglary initiative out of the King County Prosecutors office
• Strengthening laws for gold buyers
• Information sharing regarding trends /suspects among analysts & detectives from
local police agencies
• Educating prevention measures to citizens through block watches, Safe City FW,
news releases, and general community outreach.
• FWPD burglary initiative beginning November 2011
• FWPD partnership with WSP AFIS (Automated Fingerprint Identification System)
Auto Thefts
• Increased +14% (2012 over 2011)
• Occurring at night in residential communities
• During the day in Commercial (parking lots)
• 90's Honda Accords and Honda Civics mostly stolen
■ Top 5 Vehicles Stolen:
Honda Civic: 156 or 22 %*
Honda Accord: 154 or 21 %*
Acura Integra 33 or 5 %*
Toyota Camry 24 or 3 %*
Nissan Sentra: 16 or 2 %*
*Based on 718 vehicles
Regional Initiatives
o ATTACK (Auto Theft Tactical Analysis Center of King County)
2
• Auto Theft Fusion Center out of Redmond
• Information sharing
• PATROL auto theft task force
■ Enforcement
• FWPD provides free "Clubs" to owners of top stolen vehicles
• Community education efforts through Safe City FW, block & business watches
and general community outreach.
Auto Thefts 2002 - 2012
1573
1600
1400 1206 1204 1199
1200 939
1000
800
600
400
200
0
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Metal Theft
• No change from 2011
0 12 Reports so far (1/1/13- 2/14/13)
o Generally occurring overnight /early morning hours
o Varied losses
• Copper wire (park lights, houses, and businesses)
• Grates
• Copper piping
• Air conditioning units
• Often deal with repeat offenders
• Strengthening laws regarding metal theft
• Using Safe City cameras for "bait metal" operations
o VARDA Alarms
• Extra Patrols at known vacant commercial buildings
• Use of cameras, surveillance, and alarm systems to identify crimes and suspects
3
Gang Related Crime
G ng Data
Metal Theft 2007 -2012 ■ Metal Theft
Reports
56 56
60
--
50
2010
40
2011
6
2012
30
2013
2
Total
20
11
2
Warrants
10
Misc. Non Crime
0
1
2007 2008 2009 2010 2011 2012
Gang Related Crime
G ng Data
Year
Reports
2008
1
2009
34
2010
12
2011
6
2012
5
2013
2
Total
60
2008
Crime
Reports
Homicide
1
Total
1
Gang Related Reports 2008 -2013
Out /TJHS
7%
^q
Sector 2
1 s%
2009
Crime
Reports
Mal. Mischief
8
Harassment
7
Obstructing
4
VUCSA
3
Assault
2
Homicide
2
Toss. Stolen Prop
2
Theft
2
Warrants
2
Misc. Non Crime
1
1
-Trespassing
Total
34
2010
Crime
Reports
Misc. Offense
3
VUCSA
3
Harassment
2
Fugitive
1
Mal. Mischief
1
Misc Non -Crime
1
Robbery
1
Total
12
2011
Crime
Reports
Harassment
2
Mal. Mischief
2
Misc. Offense
1
Weapon
Offense
1
Total
6
Liquor Thefts
Liquor Statistics 2012
2012
Crime
Reports
Assault
3
Mal. Mischief
1
Weapon Offense
1
Total
5
Month
Reports
January
6
February
5
March
4
April
6
May
3
June
27
July
27
August
19
September
17
October
12
November
17
December
9
Total
152
1/1/13-2/28/13
Crime
Reports
Assault
1
Sex Offense
1
Total
2
Liquor Statistics 2013
Month
Reports
January
19
February
9
YTD Total
28
1/1/12- 2/28/12
Locations
Reports
%
Albertsons: 31009 PHS
38
21%
Safeway: 1207 S 320th St
29
16%
Safeway: 28810 Military Rd S
21
12%
Top Foods: 31515 20th Ave S
17
9%
RiteAid: 2131 SW 336th St
16
9%
Safeway: 2109 SW 336th St
14
8%
RiteAid: 32015 PHS
8
4%
Target: 2201 S Commons
7
4%
WINCO: 160 SW Campus Dr
4
2%
76 Station: 33520 21st Ave SW
3
2%
Crime Increase Factors
• 2011 crime rate was the lowest in our history as a City
• Change in crime data collection and reporting (Uniform Crime Reports vs.
National Incident Based Reporting System)
• Increase in drug related crimes (adult and juvenile) including larceny, auto theft,
auto prowls, burglary (commercial and residential), metal theft
• Increase in alcohol related thefts (privatization of alcohol sales, inventory
shrinkage)
• Enhanced use of Safe City (2009 =47 members, Present = app roach ing 1,400)
• Increase in the reporting of crime
Council Question: How do these statistics compare to other communities in our region?
Kent PD (Population: 119.100)
Increase
+8%
Auburn PD (Population: 71.240)
Felony
Larceny/
Auto
Year
Homicide
Rape
Robbery
Burglary
Arson
Total
Assault
Theft
Theft
2011
1
60
210
306
1223
2977
789
18
5584
2012
2
68
194
279
1239
3365
864
15
6026
Increase
+8%
Auburn PD (Population: 71.240)
Increase
+4%
Felony
Larceny/
Auto
Year
Homicide
Rape
Robbery
Burglary
Arson
Total
Assault
Theft
Theft
2011
2
23
107
147
762
2435
600
29
4105
2012
6
23
110
110
983
2415
588
27
4262
Increase
+4%
Council Question: What are our priorities and staffing levels?
Police Department Goals
The following represents the 2013 Police Department Goals:
Reduce Crime
• Enhance downtown and neighborhood patrol and traffic presence
• Focus on uniformed officer presence, education, prevention, and enforcement to
impact auto theft, burglary, metal theft, and vehicle prowls
• Completion of Field Interview Reports on suspicious subjects
• Weekly crime analysis information distribution and implementation of directed patrol
and operational plans to impact crime in a timely manner
• Identify and address incidents of human trafficking
Enhance citizen safety
• Maintain a focus on the RSO verification program
• Enhance and implement school safety initiatives within the City
• Enhance safety through education focusing on personal safety
Enhance Safe City Program
• Enhance internal Department, business, neighborhood, and community partnerships
• Expand upon Safe City Neighborhood Program with enhanced use of cameras and web -
based information sharing
• Explore implementation of fixed ALPR camera technology at major ingress and egress
locations in the City
• Explore partnership with Federal Way Public Schools regarding school cameras into the
Safe City program
7
• Conduct three (3) Chief's Call community forums throughout the City in 2013
Training
• Ensure CALEA standards and reporting are maintained
• Implementation of third generalist K -9 Team within Police Department
• Conduct Reality Based Training (RBT) combining multiple disciplines
• Provide training in Valley Communications CAD for scheduled 2013 implementation
• Conduct training in the implementation of the Total Station System
• Provide ongoing patrol tactics and officer safety training
• Provide training on Workflow, Sector, Spillman, and other technologies with an
additional focus on the enhancement of report writing, statements, and investigative
reporting
Enhanced Police Officer and Staff Recruitment
• Establish a recruitment plan to assist the Civil Service Commission to attract quality
applicants that reflect the diversity of the community
• Reestablish a recruitment team that reflects the community we serve to showcase the
Federal Way Police Department and attract high quality candidates
• Develop and implement support materials and a presentation system to further Civil
Service police department recruitment and community efforts
Focus on frugal Innovation
• Review, examination, and implementation of Police fleet service and equipment best
practices
• Explore and implement opportunities to reduce SCORE ADP and medical costs
• Review of 800 Mhz. mobile and portable radio assignments for opportunities for
operational efficiencies
• Enhance pet licensing and promotion
• Explore and implement a differentiated risk pay rate for the Extra -Duty Jobs program
Staffing Levels
The Federal Way Police Department consists of four major components: The Office of the
Chief; the Field Operations Division; the Support Services Division; and the Criminal
Investigations Section. The current authorized staffing in the Police Department is 125 sworn
police officer positions and 28 civilian positions.
In 2013, the Patrol Section was reorganized with 8 patrol squads as opposed to 6. This added
two patrol lieutenants to Patrol to enhance supervisor and officer coverage. These changes
were accomplished without adding FTE's.
Patrol is currently comprised of eight squads of up to nine officers each. With the addition of
two police officer positions in 2013, the Department is down five sworn positions and one
civilian position currently. Enhanced recruitment strategies are in place to fill these critical
positions with high quality individuals that reflect the Federal Way community.
Department Staffing Levels (as of March 1, 2013)
Police Officers:
Authorized Sworn Strength is 125
Officer Vacancy -5
Current Sworn Strength is 120
Civilian Positions:
Authorized Civilian Strength is 28
Civilian Personnel Vacancies -1
Current Civilian Strength is 27
0
Council Question: How do our staffing levels compare to other communities?
2012/13 Law Enforcement Employee Rates per 1000 Inhabitants
Agency
Population
Authorized
Commission
Actual
Commission
Commissioned
Rate
Tukwila*
19,486
74
74
3.80
Lakewood
58,896
101
98
1.71
Tacoma
198,397
339
334
1.71
Auburn
70,705
100
93
1.41
Federal Way
89,370
125
120
1.40
Bellevue
130,200
178
170
1.37
Renton
93,910
123
116
1.31
Des Monies
29,680
37
37
1.25
Kent
120,050
138
134
1.15
* Daytime Population 150,000
Council Question: Are grants available to provide for staffing?
With the federal sequester being ordered as of March 1, 2013, COPS Office funding for FY 2013
has been reduced and it is unlikely new grant awards will occur at this time. Dialog with the
COPS Office is ongoing.
The following e-mail was received from the Office of Justice Programs on 2/22/2013:
From: Office of Justice Programs [ mailto :GMStier2support @usdol.pov]
Sent: Friday, February 22, 2013 12:22 PM
To: Brian Wilson
Subject: Potential Budget Sequestration
Dear Office of Justice Programs Grantee:
I expect you have been monitoring the possible impacts of the potential sequestration on the
future availability of federal funds. I wanted to let you know that senior leadership throughout
the Department of Justice has been working hard to determine how we might best manage
possible sequestration budget reductions while protecting the Department's ability to perform
its mission, including how we can best position the Office of Justice Programs (OJP) to mitigate
the impact on our state, local, tribal, and non - profit partners and workforce.
Should a sequestration order go into effect March 1st, over $1.6 billion would be cut from the
Department's current Fiscal Year (FY) 2013 funding level, resulting in serious consequences for
the administration of justice for our communities across the Nation. The sequestration would
cut OJP funding levels by about $107 million.
10
For grant programs, the sequestration budget reductions will affect FY 2013 funding levels for
OR programs across the board. Sequestration will not affect existing grants or cooperative
agreements awarded in previous fiscal years, and we do not currently anticipate the termination
of existing programs. However, we do want to make you aware of the funding reductions our
grant programs may face.
I know this situation is very difficult. I want you to know that we are committed to minimizing
the impact on our programs and grantees to the extent possible. I value the important work that
you do, and I appreciate your dedication more than you can know. As always, your thoughts and
concerns are welcome. We thank you for your work and your partnership in these challenging
times.
Sincerely,
Mary Lou Leary
Acting Assistant Attorney General
Office of Justice Programs
Council Question: What are some current initiatives in public safety to protect neighborhoods
and schools, keep our roads and intersections safe, guard against liquor theft now that it is sold
in grocery and convenience stores, and combat gang related crimes?
Red Light Intersection / School Zone Safety
Photo Enforcement Program Enforcement Data
11
School Zone Speed Photo Enforcement Fines (December 2012)
Flat Rate Cities:
Seattle
Issaquah
Bellevue
Incremental Rate Cities:
Federal Way
Renton
Des Moines
$189
$124
$124
$210 (6 -10 mph over)
$250 (11+ mph over)
$124 (6 -15 mph over)
$250 (15+ mph over)
$210 (6 -10 mph over)
$250 (11+ mph over)
FWRC 8.05.090: Authority for local use of automated safety cameras.
Part 8 of this ordinance states:
(8) Violations detected through the use of an automated traffic safety
camera shall be issued with a monetary penalty equal to the same total
penalty issued for such violations if detected by an officer without the
use of an automated traffic safety camera, including the base penalty
plus any statutory assessments authorized under state law, as set by the
state supreme court, statute, or other court rule.
12
Red Light Photo Enforcement / School Zone Enforcement Revenue
Enhanced School Zone Safety
The Police Department, Public Works, Traffic Engineering, and the Mayor's Office are working
together to propose an enhanced safety plan for all of our school zones in Federal Way. This
plan will include a prioritized plan to enhance lighting and signage in order to increase citizen
compliance with school zone safety efforts. This plan will be submitted to Council for
consideration in the coming months.
School Safety Initiative
Initiatives are underway with Federal Way Public Schools and other private schools to address
safety planning and ensuring a drug free learning environment within Federal Way Public
Schools.
13
Red Light Photo Enforcement
Favorablel(Untavorable)
2011
2012
2012 vs 2011 Net Revenue
Gross Payments
Net
Gross
Payments
Net
Month i
Revenue
ro A TS Revenue
Revenue
to ATS
Revenue
S Variance
% Variance
Jan S
150.039 S
(54.217;: S
95.822
S 140.361
S 152.910);
S 87.451
S (8.372;
. . .
8.7%
................................
......... .......................... .:.........................
Feb
_..__ ....... :.....................................
:......................
(54
............... ............................
104,548
............ ; ....
163.551
_ .............. .............. .. ....................................
(53:000).1
..........................................
110,551
6.002
5.7%
........ _......._....__........,.
Mar
.159,3791
...
173,031
^831):
(56,674); 116,357
230,342
(53,233)1
177.109
60 752
- -- • -•
52.2%
.................._...._._.....,..........._........_...._...........«.__......._...._....._....__...._._._..._._......_._............
Apr 1
156,321
(54,707);
101,615
................_.._._._..:.._.
224,418 ,
_ ,....._.»....
(53.323),
...._.._....._..._............_
171,095
69,480
.... ».._.._._.._._._......._...
68.4%
___....._........
......... _ .... _..........._ ......
May
..................._.._........
129,070 1
............ .._...;_ .........._.............._._...
(54,740)1
74,331
..................... _.._...._.;...........
340,862
......_......__..:....._......_......._.»._._...._.........
(53,689)1
287,173
212,843
......................_.». »....
286.3%
_.__....._...._................
...»..__ ....................._.......;.....
Jun `•.
_.».............................!».»......_..
168,322 ':
.... »............_..:................
(54,711)1
„...._......_...
113,611
....... _..__"....._._.......... �..
377,420:
........._........_..«. »....._.
(53,759);
..._..._._.......
323,661
__....
210,049
184.9%
............. .............. :.........__..»._._»..__._._...,._...._..._.___...__......._.__........_....__._..._..._........_....___..........
Jul 87,649 1
(53,611)`
34,039
.............._...._......_.
282.507
...... i._.».__......_....
(39,263)`
___._...._...._.___.._.....___.
243,244
209,206
__....._. _._.__._...........
614.6%
.._._._........_..__.._........_._;... .....__......_._._
Aug
............. _..............................
_.. .f._............
.»_....._.._...
27.173
_.....__ .......... ».«.."'-"'-"
' "._ »._.......................» »__._......_._....._»........_..........._......_._......_.....
(39092)l
ww 176.945
......____......._.............
.» ».._.._...149.773
. ».... »._.. »551.2%
._._....... ._._...__....1._......___78^868
Sep
_._.
92,298 €
_(51,695) "
(39,775)'
52,523
_ ..........................
144,215
(53174)1
�___.._...___.._
91,041
_........_.
_._38,518
» » » 73.3%
_...._._......_..._._..__ ..............
Oct
_ ..................:_.........___._._..._.._....__._._.........
98,9921
(48,085)1
50,907
___.___.._.._ .__.......__._...___._....__..
250,3441
(53,651);
196,693
145,786
286.4%
._ ...................................._......»...._._... _..__._.__....:....._.__...._..
Nov 129,433 1
___ • ..._.._.._....._...__._...._...
(48,184)1
81,249
...____.___....................
328,429 €
__.. r_
(53,485):
».. _ _-------- ._
274,945
.................... .
193,696
_._...._..__...._......__.
238.4%
»
........... .........._._............... ..;.- ..- ..-
Dec
_.__..__._._....__._ _._......__.................................................»._.........................._.
146,395 s
(52,964:'
93.431
.__.................._...._....
170,046
_ ._.;.._..............
(53,318)1
_ .... ......._ ...
.......... ....... _._................. ..
23,297
----------- - »...............
24.9%
AnnualTotall $
1,569,797 € $ (624,191): S
945.606
S 2,868.531:
S (611,895)
$2,256,636
S 1.311,030
138.6%
Annual Budget,
n/a
nla
830,000
n a
n a
830.000
n a
nra
Enhanced School Zone Safety
The Police Department, Public Works, Traffic Engineering, and the Mayor's Office are working
together to propose an enhanced safety plan for all of our school zones in Federal Way. This
plan will include a prioritized plan to enhance lighting and signage in order to increase citizen
compliance with school zone safety efforts. This plan will be submitted to Council for
consideration in the coming months.
School Safety Initiative
Initiatives are underway with Federal Way Public Schools and other private schools to address
safety planning and ensuring a drug free learning environment within Federal Way Public
Schools.
13
Gang Initiatives:
• Valley Gang Emphasis (8/16/2011- 11/01/2011), Lt. Casey Jones
• Valley Gang Enforcement Team (1/01/2012- Present) Emphasis
• Coordination with DIVA Task Force (Down in the Valley) with ATF, DEA, & regional
agencies
• Gangs and human trafficking /prostitution
• Gang Intelligence Initiative (Chief Thomas, WASPC, WISN)
• Suburban King County Coordinating Council on Gangs (Development of a
comprehensive plan, gang intervention team training)
Safe City Program
Enhanced Partnerships
2007 = 0
2008 = 0
2009 = 47 (change in business model from fee to join to no fee)
2010 = 98 (Special Operations Unit recruitment drive in downtown core)
2011 = 148 (continued efforts recruitment efforts by FWPD)
2012 = 856 (Residential Partnerships initiated)
2013 = 61 (ongoing member increases through the 15Y Quarter of 2013)
Total partners = 1312
Partnership Categories
Retail = 151
Hospitality = 10
Financial = 12
Twin Lakes = 524 (initiated 01 -6 -12)
Marine View = 59 (initiated 03 -4 -12)
Marine Hills = 243 (initiated 05 -9 -12)
Campus Area HOA's = 48 (initiated 10- 25 -12)
FWPD Law Enforcement = 169 (includes civilian and volunteer staff)
SRO's and School Security = 14
Safe City Successes:
March 13, 2012: School Resource Officer Tilford posted pictures of robbery suspects
provided by King County Transit Police. School Resource Officers and Juvenile Probation
Officers identified the suspects with two days and helped end a series of serious
robberies on the transit system from Federal Way to Kent to Seattle.
14
May 23, 2012: Crime Analyst Lindsey Tiroux posted a residential burglary suspect on
the Safe City website that had been captured by the victim's home security video
system. Officer Meshkoff arrested the suspect on May 25, 2012.
May 28, 2012: Twin Lakes Security Officer Colin O'Brien called 911 after observing an
occupied vehicle parked on the sidewalk. The dispatcher advised the officer that the car
was stolen and PD had been dispatched to assist. Officers arrived on scene and
conducted an extensive K9 search for the suspect who had abandoned the vehicle. The
suspect was not located. A short time later, O'Brien located a video of the suspect at
Twin Lakes Grocery and posted his picture on the Twin Lakes Safe City website.
Detective Howell identified the suspect as a chronic auto thief and mail -box thief that he
was already filing cases on. The suspect was arrested within a week of being identified.
June 11, 2012: A citizen awoke at 1:23 AM to the sound of someone in her dining room.
The citizen discovered her husband's laptop missing from the dining table and a window
that had been left slightly open for ventilation was wide open. The citizen posted the
incident on the Twin Lakes Safe City Partnership at 1:30 AM. The following morning, PD
staff identified a possible suspect based on the suspect's modus operandi and several
other recent burglaries. A flyer was circulated to patrol officers and the Twin Lakes
partners. Increased awareness in the community and within PD led to the suspects
arrest on June 14, 2012. The suspect provided a statement indicating responsibility for
multiple burglaries in the Twin Lakes area.
July 28' 2012: A citizen observed possible drug activity involving a vehicle frequently
parking on his street, the occupant walking past a dead end street into another
neighborhood, and then returning a short time later. Over several weeks, multiple
neighbors and officers added comments to the original Safe City post in an effort to
locate the suspect. Officer Haglan ultimately located the vehicle and driver who was
determined to be an ex- boyfriend who was stalking a female who was unaware of her
ex- boyfriends activities. The victim was very grateful of the neighbors reporting it.
January 25, 2013: A citizen posted a video of a suspect stealing Fed Ex packages from her
door step that had been captured by her home security system. The video was shared
with local media and the suspect was quickly identified. The case detective established
probable cause to arrest the suspect who has prior theft related convictions.
Burglary, Auto Theft, Metal Theft Initiatives
Operational plans and initiatives are in various stages of implementation to address these
property crimes. Directed patrol and investigative efforts utilizing crime analysis data and
intelligence are ongoing through a collaborative and cooperative approach within all functional
areas of the Police Department.
15
Council Question: A history of and financial update on the South Correctional Entity (SCORE);
What should we be paying attention to in the future?
• Financial report by Finance Director Tho Kraus
• Chief Wilson to serve as the Operations Board Chair beginning April 2013
• Importance of generating contract revenue for jail beds and services
• Enhanced financial review of operations and services provided as part of 2014 budget
process
• Management and planning of use calculations and structure beginning April 2014
• Relationships and partnerships with owner and contract agencies to ensure
sustainability moving forward
• Marketing the value SCORE and the services provided
16
i
CITY OF FEDERAL WAY
MEMORANDUM
Date: March 8, 2013
To: City Council
From: Tho Kraus, Finance Director
Via: Skip Priest, Mayor
Re: City Council Retreat - South Correctional Entity (SCORE) Update
Background:
The SCORE correctional facility was established on February 25, 2009 by an interlocal agreement
between the seven "Member Cities" of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and
Tukwila. Due to Des Moines credit worthiness and the consequence of higher financing costs for
SCORE, the interlocal agreement was amended and restated on October 1, 2009 to remove Des Moines as
an obligor on the bonds and named Des Moines as the "Host City" and the remaining Member Cities as
"Owner Cities. This agreement reallocated Des Moines 5% share of debt service to Renton (2 %), Auburn
(2 %) and Federal Way (1 %). The exposure to Federal Way should Des Moines fails to pay the host city
fee when due is approximately $60K annually.
The allocation of costs to Owner Cities and Host City is as follows:
• Debt Service allocation is a fixed percentage based on the 2007 average daily population (ADP)
in all correctional facilities totaling 343: Auburn (100 ADP, 29.00 %), Burien (12 ADP, 4.00°/x),
Des Moines (17 ADP, 5.00 %), Federal Way (60 ADP, 17.00 %), Renton (117 ADP, 34.00 %),
SeaTac (9 ADP, 3.00 %) and Tukwila (28 ADP, 8.00 %). The City's total share of debt service is
$14.66M with annual debt service payments ranging from $900K - $917K per year through 2039.
• Maintenance & operation allocation is a variable percentage also based on average daily
population.
o The 2012 budget m &o percentage was based on the 2007 ADP in all correctional
facilities.
o The 2013 budget m &o percentage is based on the ADP in all correctional facilities for
the period April 1, 2011 through March 30, 2012.
o Then beginning with the 2014 budget the allocation is based on the ADP in SCORE
during the 12 -month period ending March of the preceding year.
M &O Allocation
The table below provides historical and current estimated m &o percentage allocations amongst the
member cities. Attachments A and B provides more detailed information on member cities ADP.
1
* Represents Aprd 2012 - January 2013 ADP percenrngc.
2012 Budget
The SCORE Adopted 2012 total cost of $19.6 is comprised of two components: $16.1M for maintenance
& operations; and $3.5M for debt service (net of $1.9M principal reduction using project savings).
In addition to the $1.9M use of project savings towards debt service reduction, the adopted budget also
assumed another $7.2M in other cost reductions:
• $3.OM total from start-up and construction costs savings
• $3.7M from the sale of 75 contracted beds
• $500K other miscellaneous (phone, commissary, etc.).
An additional $800K was allocated proportionately to member cities for equipment/facility reserves
bringing the total member payments to $13.2M. Federal Way's share of cost was $2.30M ($1.78M for
m &o based on 17.49% ADP and $525K for debt service based on fixed 17.00% share of debt)
The contract beds and miscellaneous revenues did not meet 2012 estimates as projected in SCORE's
adopted budget. Member Cities agreed to not impact their 2012 budget and asked that SCORE look at
potential measures to close the revenue gap. The 2012 revenue gap of roughly $3.9M is comprised of
$3.7M contract bed revenue and $200K miscellaneous revenue with Federal Way's share of this gap at
roughly $700K. The 2012 revenue gap was closed by using a combination of SCORE year 2011 and year
2012 operating budget and contingency savings.
The 2012 Adopted Budget assumed current year's revenue from contracted beds would be used to reduce
current year's cost. Since then the policy has been revised to use current year contract bed revenue to
offset costs in the following year (i.e. revenue earned in 2012 will be used to offset 2013 costs). The
revised revenue recognition policy change is consistent with conservative budgeting practices.
2013/2014 Budget
Federal Way's ADP for year 2013 m &o increased to 90 or 25.07% (for the period April 1, 2011 through
March 30, 2012) compared to 2007's ADP of 60 or 17.49 %. As a result of increased ADP and lower
contract revenue offset, the City's share of m &o grew to $3.77M in 2013. Including debt service of
roughly $917K, the City's total SCORE cost is $43M.
2
M &O Allocation
Member City
For 2012 Budget
For 2013 Budget
Change from 2012
Est For 2014 Budget *
Change from 2013
ADP M &O %
ADP M &O %
ADP M &O %
ADP M &O %
ADP M &O %
Auburn
100
29.15%
122
33.98%
22
4.83%
91
28.73%
31
-5.25%
Burien
Des Moines
12
17
3.50%
4.96%
11
7
3.06%
1.95%
(1)
10
-0.44%
-3.01%
10
7
3.02%
2.28%
(1)
-
-0.04%
0.33%
Federal Way
60
17.49%
90
25.07%
30
7.58%
84
26.52%
6
1.45%
Renton
117
34.11%
91
25.35%
26
-8.76%
83
26.03%
8
0.68%
SeaTac
Tukwila
9
28
2.620/6
8.16%
15
23
4.18%
6.41%
6
5
1.56%
-1.75%
20
23
6.25%
7.17%
5
-
2.07%
0.76%
ITotal
343
'100.00%1
359
100.00%
16
0.000/o
318
100.00%
41
0.00%
* Represents Aprd 2012 - January 2013 ADP percenrngc.
2012 Budget
The SCORE Adopted 2012 total cost of $19.6 is comprised of two components: $16.1M for maintenance
& operations; and $3.5M for debt service (net of $1.9M principal reduction using project savings).
In addition to the $1.9M use of project savings towards debt service reduction, the adopted budget also
assumed another $7.2M in other cost reductions:
• $3.OM total from start-up and construction costs savings
• $3.7M from the sale of 75 contracted beds
• $500K other miscellaneous (phone, commissary, etc.).
An additional $800K was allocated proportionately to member cities for equipment/facility reserves
bringing the total member payments to $13.2M. Federal Way's share of cost was $2.30M ($1.78M for
m &o based on 17.49% ADP and $525K for debt service based on fixed 17.00% share of debt)
The contract beds and miscellaneous revenues did not meet 2012 estimates as projected in SCORE's
adopted budget. Member Cities agreed to not impact their 2012 budget and asked that SCORE look at
potential measures to close the revenue gap. The 2012 revenue gap of roughly $3.9M is comprised of
$3.7M contract bed revenue and $200K miscellaneous revenue with Federal Way's share of this gap at
roughly $700K. The 2012 revenue gap was closed by using a combination of SCORE year 2011 and year
2012 operating budget and contingency savings.
The 2012 Adopted Budget assumed current year's revenue from contracted beds would be used to reduce
current year's cost. Since then the policy has been revised to use current year contract bed revenue to
offset costs in the following year (i.e. revenue earned in 2012 will be used to offset 2013 costs). The
revised revenue recognition policy change is consistent with conservative budgeting practices.
2013/2014 Budget
Federal Way's ADP for year 2013 m &o increased to 90 or 25.07% (for the period April 1, 2011 through
March 30, 2012) compared to 2007's ADP of 60 or 17.49 %. As a result of increased ADP and lower
contract revenue offset, the City's share of m &o grew to $3.77M in 2013. Including debt service of
roughly $917K, the City's total SCORE cost is $43M.
2
The City budgeted similar amounts for 2014 SCORE, however, given the current m &o percentage of
26.52 %, the City could see m &o cost increases of $200K+ assuming other factors remain constant.
Below is the current jail budget:
Year 2013 Year 2014
Ongoing Funded $ 2,234,000 $ 2,349,000
One -Time Funded 1,537,896 1,400,000
Total M &O 3,771,896 3,749,000
Debt Service 916.858 916,654
Total M &O and Debt $ 4,688,754 $ 4,665,654
In addition to the above budget for SCORE, there is an additional $100K in 2013 and $436K in 2014 to
mitigate potential jail cost increases.
Concerns over Costs, Contract Beds and Marketing
In the spring of 2011 Mayor Priest raised concerns over SCORE's operating costs, sustainability,
budgeted costs, associated budget assumptions and the lack of a long range financial plan. Discussions
with SCORE and member cities followed. In November 2011, Mayor Priest requested a financial model
in order to better understand the budget and cost assumptions to be able to determine both fixed and
incremental costs for contract price options, break even points, contract bed capacity and the related risks
at various contract bed numbers. The finance team, starting with the finance directors of Auburn, Renton
and Federal Way, began working with SCORE staff in December 2011 and completed the model in
February 2012.
This financial model became the basis for the contract rate structure which was completed in March 2012.
The contract rate structure analysis essentially modified the guaranteed bed rate of $125 to a fee structure
that varies at different bed commitment numbers and contract duration levels, surcharge for medical
inmates and direct cost for major medical. The non - guaranteed rates remained the same at $135. Below
is the rate structure as adopted in March 2012.
Rate
Contract Type
$80.00
$85.00
100 beds or more, multi -year, with guarantee
50 bed minimum, multi-year, with guarantee
$90.00
Retail, multi-year with guarantee
$135.00
Walk -in, on space availability
$30.00
Plus surchar a for 3M mental, medical, management)
Plus direct cost for major medical
Guaranteed = pay regardless of use or not
With the contract rate structure completed, the Marketing Committee developed a brochure and letter to
market SCORE. Services highlighted included video court, daily rates include medical, dental and mental
health services, remote access to investigative tools, enhanced security and safety with direct supervision,
expedited intake process, conveniently located and transportation services available.
3
The following is a list of contracts for 2012 and year -to -date January 2013, including the billable ADP
and contract revenue:
Daily
Agency Bed Rate
Effective
Date
Contract
Expires
Contract
Type
Billable - 2012 Prelim
Billable - YTD Jan 2013
ADP Revenue
ADP Revenue
City of Algona $ 135.00
1/1/12
12/31/14
Walk -In
1.12 $ 55,485
1.23 $ 8,370
City of Bellevue $ 135.00
6/27/12
6/30/15
Wak-In
0.25 $ 12,150
0.31 $ 810
City of Black Diamond
$ 135.00
4/27/11
12/31/16
Walk-In
0.01 $ 270
- $ -
City of Clyde Hill
City of Covington
$ 135.00
$ 90.00
11 /1 /11
4/1/12
10/31/16
12/31/21
Walk-In
4 Guaranteed
- $ -
4.79 $ 171,720
- $ -
4.00 $ 11,_160
Town of Hunts Point
Qy of Issaquah
$ 135.00
$ 135.00
10/1/12
1/1/12
12/31/15
12/31/16
Walk -In
Walk -In
- $ -
- $ -
- $ -
- $ -
City of Kirkland
City of Mercer Island
City of Norman Park
$ 135.00
$ 135.00
$ 135.00
6/29/11
5/25/11
9/28/11
12131/21
12/31/22
9/28/21
Walk -In
Walk -In
Walk -In
- $ 135
0.08 $ 4,050
0.37 $ 18,090
- $ -
0.26 $ 1,080
0.34 $ 540 _
City of Pacific
Port of Seattle
$ 90.00
$ 90.00
10/1/12
9/1/12
12/31/21
8/14/15
2 Guaranteed
1 Guaranteed
1.96 $ 78,885
0.01 $ 180
4.10 $ 11,430
- $
Private Parties
$ 135.00
Walk -In
0.06 $ 2,835
0.94 $ 3,915
City of Snogualmie
$ 135.00
2/22/12
12/31/17
Walk -In
0.01 $ 540
- $ -
US Marshals
$ 135.00
Walk -In
0.01 $ 405
0.03 $ 135
US Military
$ 135.00
Walk -In
0.03 $ 1,350
- _ $ -
Enforcement Team
$ 135.00
6/27/12
12/31/15
Walk -In
0.01 $ 405
- $ -
,WA Dept of Corrections $ 80.00
8/12/12
5/31/13
Walk -In
8.93 $ 261,360
29.48 $ 73,120
Total
17.62 $ 607,860
1 40.67 $ 110,560
The Admin Board recently approved at their February 2013 meeting the City of Fife Inmate Housing
Agreements. The term of the agreement commences on the effective of the agreement and continues until
December 31, 2014. The cost for housing a Fife inmate shall be $73 per day. The rate may be evaluated
periodically by SCORE. SCORE may, from time to time, increase the rate for services by providing
written notice to Fife of such increase at least 90 days before the effective date of a proposed increase.
Fife will provide transportation services and does not need video court or other administrative processing
for its inmates.
SCORE has also implemented the work release and day reporting pilot programs with few participants
currently.
A copy of the marketing and day reporting brochure is included at the end of this packet for your
information.
Closin
City staff and management continue to serve in active roles in the Finance Committee, Operations Board
and Administrative Board. The successful marketing of the facility continues to be vital in reducing jail
costs, in addition to reducing the City's overall inmate population relative to others without sacrificing
public safety through the use of alternative programs such as electronic home detention, day reporting and
work release programs. We will continue to review and monitor the budgets, processes, policies and
marketing efforts for budget sustainability.
4
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Attachment B — Member Cities ADP
ADP Comparison - Federal Way
150
140
130
120
110
100
90
80
70
60
50
110
100
90
80
70
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
■ Prior Year ■ Current Year
[ADP Comparison - Auburn
12
10
8
6
4
2
30
25
20
15
10
5
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
■ Prior Year ■ Current Year
ADP Comparison - Des Moines
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
■ Prior Year ■ Current Year
ADP Comparison - SeaTac
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
■ Prior Year ■ Current Year
20
18
16
14
12
10
8
6
4
120
110
100
90
80
70
35
30
25
20
15
10
5
ADP Comparison - Burien
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
■ Prior Year ■ Current Year
rADP Comparison - Renton
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
0 Prior Year ■ Current Year
ADP Comparison - Tukwila
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
■ Prior Year ■ Current Year
109
OA
98
93
8991 90
89
�
81 78
8380
80
72
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
0 Prior Year ■ Current Year
ADP Comparison - Tukwila
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
■ Prior Year ■ Current Year
S C 0 R E South Correctional Entity
Multijurisdictional Misdemeanant Jail
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A cooperative effort by the cities of:
Auburn
Burien
Des Moines
Federal Way
Renton
SeaTac
Tukwila
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A cooperative effort by the cities of:
Auburn
Burien
Des Moines
Federal Way
Renton
SeaTac
Tukwila
SCORE
SOUTH CORRECTIONAL ENTITY
A history of working together to solve problems
The SCORE member cities (Auburn, Burien, Des Moines, Federal Way,
Renton, SeaTac and Tukwila) joined together in 2009 to address the
challenge of jail services within their communities. The cities quickly
learned that by joining together they could more efficiently control
their jail costs, expedite inmates through the criminal justice system
and save taxpayer money. The member cities built SCORE to collectively
serve their needs while controlling costs and increasing efficiency.
SCORE is identified as an Administrative Agency under the Interlocal
Cooperation Act (RCW 39.34.030(3).
The SCORE Member Cities have a strong history and proven track record
of working together on projects that benefit multiple agencies.
�; rf
SCORE. The facility
that works for you!
Video court
SCORE utilizes technology to save time in transporting inmates.
SCORE has 5 video suites available on a daily basis to conduct court
hearings via video. Video hearings can increase efficiency, expedite
defendants through the criminal justice system, and increase safety
by keeping the inmates in the jail.
Daily rate includes medical, dental
and mental health services
SCORE includes most on -site medical services in the daily rate.
For example, services covered include 24 -hour nursing care,
digital x -ray and on -site dental services. On -site services reduce
costs and transports to emergency medical centers. Innovative
tele- medicine reduces transports to the emergency room. Mental
health screening for all inmates and mental health services are
available seven days a week and include partnerships with local
service providers that offer forensic peer support. Third party
medical costs have been negotiated at reduced Medicaid rates.
Pharmaceuticals are packaged through an automated
pharmaceutical dispenser. Pharmaceutical dispensing eliminates
the need to buy expensive blister packs or other single dose
medications. Most pharmaceuticals are included in the daily
rate, except for HIV, hepatitis and biologics.
Remote access to investigative tools
Contract agencies have access to web -based investigative tools.
For example, investigators can access telephone records and
booking photos remotely.
Photos by Sam Van Fleet Photography
Enhanced security and safety
with direct supervision
Most SCORE inmates are housed in direct supervision .units,
which means a corrections officer is in the living unit with
the inmates 24 hours a day. This direct supervision reduces
conflicts between inmates and improves safety. SCORE also
provides a full range of housing classifications for inmates,
including minimum, medium, maximum and administrative
segregation.
Expedited intake process
Police officers booking an arrestee into SCORE spend an
average of 10 minutes at the facility, allowing them to
quickly return to theirjurisdicition.
Conveniently located
SCORE is located approximately 2 miles west of 1 -5,
10 miles south of Seattle. SCORE is conveniently
accessible by 1 -5, International Boulevard and SR 509.
Transportation services available
SCORE provides transportation (inmate pick -up) services
within our geographical area. Transportation beyond King
County can be negotiated.
SCORE
South Correctional Entity
20817 17th Avenue S
Des Moines, WA 98198
(206) 257 -6200
www,SCOREjail.org
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