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Council PKT 03-09-2013 RetreatTHE FEDERAL WAY CITY COUNCILS Strategic Planning Retreat Saturday, 9 March 2013 9:00 a.m. — 4:15 p.m. Courtyard Marriott Hotel 31910 Gateway Center Blvd. S, Federal Way FINAL AGENDA THE RETREAT'S GOALS: 1. Discuss how a Performing Arts and Conference Center (PACC) and the AMC property might fit within the City's vision for downtown and economic growth, and see if there is a consensus among the Council for taking an initial step to produce a design of a PACC. 2. Discuss potential strategies to attract jobs to downtown, including "rebranding" the City's image and marketing Federal Way's strategic advantages. 3. Discuss trends, challenges and initiatives in public safety and opportunities the City might explore to address the issue. 4. Discuss how to maintain or revive festivals, celebrations and parades in Federal Way. NOTE: Refreshments will be served beginning at 8:30. Please come early to enjoy them and be prepared to convene the meeting precisely at 9:00. Thank you! Welcome! Review the Retreat's Goals II. Review Agenda and Ground Rules III. Our Vision for the Future of Downtown and How the PACC and the AMC Property Might Fit in It This discussion is expected to last approximately 3 hours. Context: The Council is interested in discussing a Performing Arts and Conference Center (PACC) and the development of the AMC property in the context of the City's efforts to expand economic opportunities and attract jobs to downtown. A starting point for this discussion is the City's Comprehensive Plan and past actions to address economic development in downtown. Some of this was addressed in the staff's Deputy Mayor Jim Ferrell Jim Reid, Facilitator Council IV u presentation to Council on February 11`h Our Vision for Economic Development in Downtown Patrick will reiterate the City's vision for downtown, including what has already been accomplished to advance that vision, and how the PACC and AMC property might fit within the vision. • What have we heard from citizens since the February 11`x' briefing? • What are the Council's interests in the future of downtown? The Performing Arts and Conference Center (PACC) The Administration has proposed funding the design of the PACC as a first step in exploring its feasibility. • What are the Council's thoughts about taking this step? • Looking ahead to other issues and factors that could influence the Council's decision, what are some initial thoughts or ideas about potential uses, partners, phasing, public education, and financing? The AMC Property • Does the Council support the proposal to develop approximately half the 4 -acre site as a park? • If so, what would be the timing for its construction? • For whatever part of the property is developed, what are the Council's vision and preferences? • What strategies should be pursued to achieve the vision? Public Comments on the Morning's Discussions This session is expected to last approximately 15 -20 minutes. If there are any citizens in attendance, the Council members and Mayor would appreciate hearing from you about the issues we've been discussing this morning. lunch We anticipate breaking for lunch around 12:30 p.m. Economic Development Opportunities and Strategies This discussion is expected to start around 1:00 p.m. and last approximately 90 minutes to 2 hours. Patrick Doherty/Council Council /Mayor Priest Council /Mayor Context: The Council is interested in expanding economic opportunities for Citizens Council /Mayor Federal Way residents, particularly by bringing more jobs into downtown. There appears to be a consensus that creating more jobs depends on the City's image and marketing it to the business community. • What has the City done in the past to communicate a positive image and market itself? (Two short videos may be shown at this time to illustrate past efforts.) • What activities are underway to market the City and downtown? • What are the Council's ideas and preferences for the City's image and how to communicate it? Should the City undertake a "rebranding" effort to strengthen the City's image? • Should the Council establish a committee of individuals who have been or are involved with economic development in the private sector to meet with two Councilmembers to offer suggestions for raising awareness of Federal Way and expanding economic opportunities? • What other strategies or tactics are of interest to the Council to achieve these objectives? break ten minutes VI. Public Safety Trends, Opportunities and Initiatives Council /Mayor This discussion is expected to last approximately 30 minutes. • What are the City's 2011212 crime statics, including violent and property crimes, auto theft, and gang- related crimes? How do these statics compare to other communities in our region? • What are our priorities and staffing levels? How do our staffing levels compare to other communities? Are grants available to provide for staffing? • What are some current initiatives in public safety to protect neighborhoods and schools, keep our roads and intersections safe, guard against liquor theft now that it's sold in grocery and convenience stores, and combat gang - related crimes? • A history of and financial update on the South Correctional Entity (SCORE). What should we be paying attention to in the future? VII. Public Comments on the Afternoon's Discussions Citizens This session is expected to last approximately 15 minutes. If there are any citizens in attendance, the Council members and Mayor would appreciate hearing from you about the issues we've been discussing this morning. VIII. Miscellaneous Topics and Issues on the Horizon Council This discussion is expected to last approximately 20 minutes. • How can we maintain or revive the festivals, celebrations and parades that have contributed to Federal Way's quality of life? • Are there any issues Council members see on the horizon that we will likely need to address in the next couple years? IX. What are We Taking Away from Today's Retreat? Council /Mayor ■ What was most important to you about today's discussions? adjourn adjournment is expected at 4:15 pm 4 W V 4j L. 4J O V f0 L Q b.A i O N 4J 4J V V Q L L 0 U. 4- 0 C). 0 w • W� un 4J 4J M O �- V � L c U U dJ 0. 0 c ro a.. 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Wilson, Chief of Police Council Question: What are the City's 2011 -12 crime statistics, including violent and property crimes, auto theft, and gang related crimes? Crime Statistics Part I Crime • Using UCR reporting to compare crime in 2011 to 2012, crime has increased +12.3 %. o Mostly property crimes: ■ Burglary, Theft, Auto Theft o 2011 was an exceptionally low crime year. Reviewing crimes trends over a 5 year average is an increase of +7.4% in 2012 Crime 2008 2009 2010 2011 2012 Homicide 8 5 5 3 3 Rape 30 51 50 38 43 Robbery 170 198 152 119 108 Felony Assault 115 115 118 99 113 Burglary 800 741 828 752 929 Larceny 2,933 3,231 3,141 3,068 3,386 Auto Theft 816 561 741 693 779 Arson 13 13 11 11 9 Totals 4885 4915 5046 4782 5370 Burglary • Residential Burglary increased +25% (2012 over 2011) • Generally occurring M -F from 11am -3pm • Taking jewelry, computers, televisions, cash, and small electronics • Several initiatives launched throughout the region and in Federal Way: • Repeat burglary initiative out of the King County Prosecutors office • Strengthening laws for gold buyers • Information sharing regarding trends /suspects among analysts & detectives from local police agencies • Educating prevention measures to citizens through block watches, Safe City FW, news releases, and general community outreach. • FWPD burglary initiative beginning November 2011 • FWPD partnership with WSP AFIS (Automated Fingerprint Identification System) Auto Thefts • Increased +14% (2012 over 2011) • Occurring at night in residential communities • During the day in Commercial (parking lots) • 90's Honda Accords and Honda Civics mostly stolen ■ Top 5 Vehicles Stolen: Honda Civic: 156 or 22 %* Honda Accord: 154 or 21 %* Acura Integra 33 or 5 %* Toyota Camry 24 or 3 %* Nissan Sentra: 16 or 2 %* *Based on 718 vehicles Regional Initiatives o ATTACK (Auto Theft Tactical Analysis Center of King County) 2 • Auto Theft Fusion Center out of Redmond • Information sharing • PATROL auto theft task force ■ Enforcement • FWPD provides free "Clubs" to owners of top stolen vehicles • Community education efforts through Safe City FW, block & business watches and general community outreach. Auto Thefts 2002 - 2012 1573 1600 1400 1206 1204 1199 1200 939 1000 800 600 400 200 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Metal Theft • No change from 2011 0 12 Reports so far (1/1/13- 2/14/13) o Generally occurring overnight /early morning hours o Varied losses • Copper wire (park lights, houses, and businesses) • Grates • Copper piping • Air conditioning units • Often deal with repeat offenders • Strengthening laws regarding metal theft • Using Safe City cameras for "bait metal" operations o VARDA Alarms • Extra Patrols at known vacant commercial buildings • Use of cameras, surveillance, and alarm systems to identify crimes and suspects 3 Gang Related Crime G ng Data Metal Theft 2007 -2012 ■ Metal Theft Reports 56 56 60 -- 50 2010 40 2011 6 2012 30 2013 2 Total 20 11 2 Warrants 10 Misc. Non Crime 0 1 2007 2008 2009 2010 2011 2012 Gang Related Crime G ng Data Year Reports 2008 1 2009 34 2010 12 2011 6 2012 5 2013 2 Total 60 2008 Crime Reports Homicide 1 Total 1 Gang Related Reports 2008 -2013 Out /TJHS 7% ^q Sector 2 1 s% 2009 Crime Reports Mal. Mischief 8 Harassment 7 Obstructing 4 VUCSA 3 Assault 2 Homicide 2 Toss. Stolen Prop 2 Theft 2 Warrants 2 Misc. Non Crime 1 1 -Trespassing Total 34 2010 Crime Reports Misc. Offense 3 VUCSA 3 Harassment 2 Fugitive 1 Mal. Mischief 1 Misc Non -Crime 1 Robbery 1 Total 12 2011 Crime Reports Harassment 2 Mal. Mischief 2 Misc. Offense 1 Weapon Offense 1 Total 6 Liquor Thefts Liquor Statistics 2012 2012 Crime Reports Assault 3 Mal. Mischief 1 Weapon Offense 1 Total 5 Month Reports January 6 February 5 March 4 April 6 May 3 June 27 July 27 August 19 September 17 October 12 November 17 December 9 Total 152 1/1/13-2/28/13 Crime Reports Assault 1 Sex Offense 1 Total 2 Liquor Statistics 2013 Month Reports January 19 February 9 YTD Total 28 1/1/12- 2/28/12 Locations Reports % Albertsons: 31009 PHS 38 21% Safeway: 1207 S 320th St 29 16% Safeway: 28810 Military Rd S 21 12% Top Foods: 31515 20th Ave S 17 9% RiteAid: 2131 SW 336th St 16 9% Safeway: 2109 SW 336th St 14 8% RiteAid: 32015 PHS 8 4% Target: 2201 S Commons 7 4% WINCO: 160 SW Campus Dr 4 2% 76 Station: 33520 21st Ave SW 3 2% Crime Increase Factors • 2011 crime rate was the lowest in our history as a City • Change in crime data collection and reporting (Uniform Crime Reports vs. National Incident Based Reporting System) • Increase in drug related crimes (adult and juvenile) including larceny, auto theft, auto prowls, burglary (commercial and residential), metal theft • Increase in alcohol related thefts (privatization of alcohol sales, inventory shrinkage) • Enhanced use of Safe City (2009 =47 members, Present = app roach ing 1,400) • Increase in the reporting of crime Council Question: How do these statistics compare to other communities in our region? Kent PD (Population: 119.100) Increase +8% Auburn PD (Population: 71.240) Felony Larceny/ Auto Year Homicide Rape Robbery Burglary Arson Total Assault Theft Theft 2011 1 60 210 306 1223 2977 789 18 5584 2012 2 68 194 279 1239 3365 864 15 6026 Increase +8% Auburn PD (Population: 71.240) Increase +4% Felony Larceny/ Auto Year Homicide Rape Robbery Burglary Arson Total Assault Theft Theft 2011 2 23 107 147 762 2435 600 29 4105 2012 6 23 110 110 983 2415 588 27 4262 Increase +4% Council Question: What are our priorities and staffing levels? Police Department Goals The following represents the 2013 Police Department Goals: Reduce Crime • Enhance downtown and neighborhood patrol and traffic presence • Focus on uniformed officer presence, education, prevention, and enforcement to impact auto theft, burglary, metal theft, and vehicle prowls • Completion of Field Interview Reports on suspicious subjects • Weekly crime analysis information distribution and implementation of directed patrol and operational plans to impact crime in a timely manner • Identify and address incidents of human trafficking Enhance citizen safety • Maintain a focus on the RSO verification program • Enhance and implement school safety initiatives within the City • Enhance safety through education focusing on personal safety Enhance Safe City Program • Enhance internal Department, business, neighborhood, and community partnerships • Expand upon Safe City Neighborhood Program with enhanced use of cameras and web - based information sharing • Explore implementation of fixed ALPR camera technology at major ingress and egress locations in the City • Explore partnership with Federal Way Public Schools regarding school cameras into the Safe City program 7 • Conduct three (3) Chief's Call community forums throughout the City in 2013 Training • Ensure CALEA standards and reporting are maintained • Implementation of third generalist K -9 Team within Police Department • Conduct Reality Based Training (RBT) combining multiple disciplines • Provide training in Valley Communications CAD for scheduled 2013 implementation • Conduct training in the implementation of the Total Station System • Provide ongoing patrol tactics and officer safety training • Provide training on Workflow, Sector, Spillman, and other technologies with an additional focus on the enhancement of report writing, statements, and investigative reporting Enhanced Police Officer and Staff Recruitment • Establish a recruitment plan to assist the Civil Service Commission to attract quality applicants that reflect the diversity of the community • Reestablish a recruitment team that reflects the community we serve to showcase the Federal Way Police Department and attract high quality candidates • Develop and implement support materials and a presentation system to further Civil Service police department recruitment and community efforts Focus on frugal Innovation • Review, examination, and implementation of Police fleet service and equipment best practices • Explore and implement opportunities to reduce SCORE ADP and medical costs • Review of 800 Mhz. mobile and portable radio assignments for opportunities for operational efficiencies • Enhance pet licensing and promotion • Explore and implement a differentiated risk pay rate for the Extra -Duty Jobs program Staffing Levels The Federal Way Police Department consists of four major components: The Office of the Chief; the Field Operations Division; the Support Services Division; and the Criminal Investigations Section. The current authorized staffing in the Police Department is 125 sworn police officer positions and 28 civilian positions. In 2013, the Patrol Section was reorganized with 8 patrol squads as opposed to 6. This added two patrol lieutenants to Patrol to enhance supervisor and officer coverage. These changes were accomplished without adding FTE's. Patrol is currently comprised of eight squads of up to nine officers each. With the addition of two police officer positions in 2013, the Department is down five sworn positions and one civilian position currently. Enhanced recruitment strategies are in place to fill these critical positions with high quality individuals that reflect the Federal Way community. Department Staffing Levels (as of March 1, 2013) Police Officers: Authorized Sworn Strength is 125 Officer Vacancy -5 Current Sworn Strength is 120 Civilian Positions: Authorized Civilian Strength is 28 Civilian Personnel Vacancies -1 Current Civilian Strength is 27 0 Council Question: How do our staffing levels compare to other communities? 2012/13 Law Enforcement Employee Rates per 1000 Inhabitants Agency Population Authorized Commission Actual Commission Commissioned Rate Tukwila* 19,486 74 74 3.80 Lakewood 58,896 101 98 1.71 Tacoma 198,397 339 334 1.71 Auburn 70,705 100 93 1.41 Federal Way 89,370 125 120 1.40 Bellevue 130,200 178 170 1.37 Renton 93,910 123 116 1.31 Des Monies 29,680 37 37 1.25 Kent 120,050 138 134 1.15 * Daytime Population 150,000 Council Question: Are grants available to provide for staffing? With the federal sequester being ordered as of March 1, 2013, COPS Office funding for FY 2013 has been reduced and it is unlikely new grant awards will occur at this time. Dialog with the COPS Office is ongoing. The following e-mail was received from the Office of Justice Programs on 2/22/2013: From: Office of Justice Programs [ mailto :GMStier2support @usdol.pov] Sent: Friday, February 22, 2013 12:22 PM To: Brian Wilson Subject: Potential Budget Sequestration Dear Office of Justice Programs Grantee: I expect you have been monitoring the possible impacts of the potential sequestration on the future availability of federal funds. I wanted to let you know that senior leadership throughout the Department of Justice has been working hard to determine how we might best manage possible sequestration budget reductions while protecting the Department's ability to perform its mission, including how we can best position the Office of Justice Programs (OJP) to mitigate the impact on our state, local, tribal, and non - profit partners and workforce. Should a sequestration order go into effect March 1st, over $1.6 billion would be cut from the Department's current Fiscal Year (FY) 2013 funding level, resulting in serious consequences for the administration of justice for our communities across the Nation. The sequestration would cut OJP funding levels by about $107 million. 10 For grant programs, the sequestration budget reductions will affect FY 2013 funding levels for OR programs across the board. Sequestration will not affect existing grants or cooperative agreements awarded in previous fiscal years, and we do not currently anticipate the termination of existing programs. However, we do want to make you aware of the funding reductions our grant programs may face. I know this situation is very difficult. I want you to know that we are committed to minimizing the impact on our programs and grantees to the extent possible. I value the important work that you do, and I appreciate your dedication more than you can know. As always, your thoughts and concerns are welcome. We thank you for your work and your partnership in these challenging times. Sincerely, Mary Lou Leary Acting Assistant Attorney General Office of Justice Programs Council Question: What are some current initiatives in public safety to protect neighborhoods and schools, keep our roads and intersections safe, guard against liquor theft now that it is sold in grocery and convenience stores, and combat gang related crimes? Red Light Intersection / School Zone Safety Photo Enforcement Program Enforcement Data 11 School Zone Speed Photo Enforcement Fines (December 2012) Flat Rate Cities: Seattle Issaquah Bellevue Incremental Rate Cities: Federal Way Renton Des Moines $189 $124 $124 $210 (6 -10 mph over) $250 (11+ mph over) $124 (6 -15 mph over) $250 (15+ mph over) $210 (6 -10 mph over) $250 (11+ mph over) FWRC 8.05.090: Authority for local use of automated safety cameras. Part 8 of this ordinance states: (8) Violations detected through the use of an automated traffic safety camera shall be issued with a monetary penalty equal to the same total penalty issued for such violations if detected by an officer without the use of an automated traffic safety camera, including the base penalty plus any statutory assessments authorized under state law, as set by the state supreme court, statute, or other court rule. 12 Red Light Photo Enforcement / School Zone Enforcement Revenue Enhanced School Zone Safety The Police Department, Public Works, Traffic Engineering, and the Mayor's Office are working together to propose an enhanced safety plan for all of our school zones in Federal Way. This plan will include a prioritized plan to enhance lighting and signage in order to increase citizen compliance with school zone safety efforts. This plan will be submitted to Council for consideration in the coming months. School Safety Initiative Initiatives are underway with Federal Way Public Schools and other private schools to address safety planning and ensuring a drug free learning environment within Federal Way Public Schools. 13 Red Light Photo Enforcement Favorablel(Untavorable) 2011 2012 2012 vs 2011 Net Revenue Gross Payments Net Gross Payments Net Month i Revenue ro A TS Revenue Revenue to ATS Revenue S Variance % Variance Jan S 150.039 S (54.217;: S 95.822 S 140.361 S 152.910); S 87.451 S (8.372; . . . 8.7% ................................ ......... .......................... .:......................... Feb _..__ ....... :..................................... :...................... (54 ............... ............................ 104,548 ............ ; .... 163.551 _ .............. .............. .. .................................... (53:000).1 .......................................... 110,551 6.002 5.7% ........ _......._....__........,. Mar .159,3791 ... 173,031 ^831): (56,674); 116,357 230,342 (53,233)1 177.109 60 752 - -- • -• 52.2% .................._...._._.....,..........._........_...._...........«.__......._...._....._....__...._._._..._._......_._............ Apr 1 156,321 (54,707); 101,615 ................_.._._._..:.._. 224,418 , _ ,....._.».... (53.323), ...._.._....._..._............_ 171,095 69,480 .... ».._.._._.._._._......._... 68.4% ___....._........ ......... _ .... _..........._ ...... May ..................._.._........ 129,070 1 ............ .._...;_ .........._.............._._... (54,740)1 74,331 ..................... _.._...._.;........... 340,862 ......_......__..:....._......_......._.»._._...._......... (53,689)1 287,173 212,843 ......................_.». ».... 286.3% _.__....._...._................ ...»..__ ....................._.......;..... Jun `•. _.».............................!».»......_.. 168,322 ': .... »............_..:................ (54,711)1 „...._......_... 113,611 ....... _..__"....._._.......... �.. 377,420: ........._........_..«. »....._. (53,759); ..._..._._....... 323,661 __.... 210,049 184.9% ............. .............. :.........__..»._._»..__._._...,._...._..._.___...__......._.__........_....__._..._..._........_....___.......... Jul 87,649 1 (53,611)` 34,039 .............._...._......_. 282.507 ...... i._.».__......_.... (39,263)` ___._...._...._.___.._.....___. 243,244 209,206 __....._. _._.__._........... 614.6% .._._._........_..__.._........_._;... .....__......_._._ Aug ............. _.............................. _.. .f._............ .»_....._.._... 27.173 _.....__ .......... ».«.."'-"'-" ' "._ »._.......................» »__._......_._....._»........_..........._......_._......_..... (39092)l ww 176.945 ......____......._............. .» ».._.._...149.773 . ».... »._.. »551.2% ._._....... ._._...__....1._......___78^868 Sep _._. 92,298 € _(51,695) " (39,775)' 52,523 _ .......................... 144,215 (53174)1 �___.._...___.._ 91,041 _........_. _._38,518 » » » 73.3% _...._._......_..._._..__ .............. Oct _ ..................:_.........___._._..._.._....__._._......... 98,9921 (48,085)1 50,907 ___.___.._.._ .__.......__._...___._....__.. 250,3441 (53,651); 196,693 145,786 286.4% ._ ...................................._......»...._._... _..__._.__....:....._.__...._.. Nov 129,433 1 ___ • ..._.._.._....._...__._...._... (48,184)1 81,249 ...____.___.................... 328,429 € __.. r_ (53,485): ».. _ _-------- ._ 274,945 .................... . 193,696 _._...._..__...._......__. 238.4% » ........... .........._._............... ..;.- ..- ..- Dec _.__..__._._....__._ _._......__.................................................»._.........................._. 146,395 s (52,964:' 93.431 .__.................._...._.... 170,046 _ ._.;.._.............. (53,318)1 _ .... ......._ ... .......... ....... _._................. .. 23,297 ----------- - »............... 24.9% AnnualTotall $ 1,569,797 € $ (624,191): S 945.606 S 2,868.531: S (611,895) $2,256,636 S 1.311,030 138.6% Annual Budget, n/a nla 830,000 n a n a 830.000 n a nra Enhanced School Zone Safety The Police Department, Public Works, Traffic Engineering, and the Mayor's Office are working together to propose an enhanced safety plan for all of our school zones in Federal Way. This plan will include a prioritized plan to enhance lighting and signage in order to increase citizen compliance with school zone safety efforts. This plan will be submitted to Council for consideration in the coming months. School Safety Initiative Initiatives are underway with Federal Way Public Schools and other private schools to address safety planning and ensuring a drug free learning environment within Federal Way Public Schools. 13 Gang Initiatives: • Valley Gang Emphasis (8/16/2011- 11/01/2011), Lt. Casey Jones • Valley Gang Enforcement Team (1/01/2012- Present) Emphasis • Coordination with DIVA Task Force (Down in the Valley) with ATF, DEA, & regional agencies • Gangs and human trafficking /prostitution • Gang Intelligence Initiative (Chief Thomas, WASPC, WISN) • Suburban King County Coordinating Council on Gangs (Development of a comprehensive plan, gang intervention team training) Safe City Program Enhanced Partnerships 2007 = 0 2008 = 0 2009 = 47 (change in business model from fee to join to no fee) 2010 = 98 (Special Operations Unit recruitment drive in downtown core) 2011 = 148 (continued efforts recruitment efforts by FWPD) 2012 = 856 (Residential Partnerships initiated) 2013 = 61 (ongoing member increases through the 15Y Quarter of 2013) Total partners = 1312 Partnership Categories Retail = 151 Hospitality = 10 Financial = 12 Twin Lakes = 524 (initiated 01 -6 -12) Marine View = 59 (initiated 03 -4 -12) Marine Hills = 243 (initiated 05 -9 -12) Campus Area HOA's = 48 (initiated 10- 25 -12) FWPD Law Enforcement = 169 (includes civilian and volunteer staff) SRO's and School Security = 14 Safe City Successes: March 13, 2012: School Resource Officer Tilford posted pictures of robbery suspects provided by King County Transit Police. School Resource Officers and Juvenile Probation Officers identified the suspects with two days and helped end a series of serious robberies on the transit system from Federal Way to Kent to Seattle. 14 May 23, 2012: Crime Analyst Lindsey Tiroux posted a residential burglary suspect on the Safe City website that had been captured by the victim's home security video system. Officer Meshkoff arrested the suspect on May 25, 2012. May 28, 2012: Twin Lakes Security Officer Colin O'Brien called 911 after observing an occupied vehicle parked on the sidewalk. The dispatcher advised the officer that the car was stolen and PD had been dispatched to assist. Officers arrived on scene and conducted an extensive K9 search for the suspect who had abandoned the vehicle. The suspect was not located. A short time later, O'Brien located a video of the suspect at Twin Lakes Grocery and posted his picture on the Twin Lakes Safe City website. Detective Howell identified the suspect as a chronic auto thief and mail -box thief that he was already filing cases on. The suspect was arrested within a week of being identified. June 11, 2012: A citizen awoke at 1:23 AM to the sound of someone in her dining room. The citizen discovered her husband's laptop missing from the dining table and a window that had been left slightly open for ventilation was wide open. The citizen posted the incident on the Twin Lakes Safe City Partnership at 1:30 AM. The following morning, PD staff identified a possible suspect based on the suspect's modus operandi and several other recent burglaries. A flyer was circulated to patrol officers and the Twin Lakes partners. Increased awareness in the community and within PD led to the suspects arrest on June 14, 2012. The suspect provided a statement indicating responsibility for multiple burglaries in the Twin Lakes area. July 28' 2012: A citizen observed possible drug activity involving a vehicle frequently parking on his street, the occupant walking past a dead end street into another neighborhood, and then returning a short time later. Over several weeks, multiple neighbors and officers added comments to the original Safe City post in an effort to locate the suspect. Officer Haglan ultimately located the vehicle and driver who was determined to be an ex- boyfriend who was stalking a female who was unaware of her ex- boyfriends activities. The victim was very grateful of the neighbors reporting it. January 25, 2013: A citizen posted a video of a suspect stealing Fed Ex packages from her door step that had been captured by her home security system. The video was shared with local media and the suspect was quickly identified. The case detective established probable cause to arrest the suspect who has prior theft related convictions. Burglary, Auto Theft, Metal Theft Initiatives Operational plans and initiatives are in various stages of implementation to address these property crimes. Directed patrol and investigative efforts utilizing crime analysis data and intelligence are ongoing through a collaborative and cooperative approach within all functional areas of the Police Department. 15 Council Question: A history of and financial update on the South Correctional Entity (SCORE); What should we be paying attention to in the future? • Financial report by Finance Director Tho Kraus • Chief Wilson to serve as the Operations Board Chair beginning April 2013 • Importance of generating contract revenue for jail beds and services • Enhanced financial review of operations and services provided as part of 2014 budget process • Management and planning of use calculations and structure beginning April 2014 • Relationships and partnerships with owner and contract agencies to ensure sustainability moving forward • Marketing the value SCORE and the services provided 16 i CITY OF FEDERAL WAY MEMORANDUM Date: March 8, 2013 To: City Council From: Tho Kraus, Finance Director Via: Skip Priest, Mayor Re: City Council Retreat - South Correctional Entity (SCORE) Update Background: The SCORE correctional facility was established on February 25, 2009 by an interlocal agreement between the seven "Member Cities" of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila. Due to Des Moines credit worthiness and the consequence of higher financing costs for SCORE, the interlocal agreement was amended and restated on October 1, 2009 to remove Des Moines as an obligor on the bonds and named Des Moines as the "Host City" and the remaining Member Cities as "Owner Cities. This agreement reallocated Des Moines 5% share of debt service to Renton (2 %), Auburn (2 %) and Federal Way (1 %). The exposure to Federal Way should Des Moines fails to pay the host city fee when due is approximately $60K annually. The allocation of costs to Owner Cities and Host City is as follows: • Debt Service allocation is a fixed percentage based on the 2007 average daily population (ADP) in all correctional facilities totaling 343: Auburn (100 ADP, 29.00 %), Burien (12 ADP, 4.00°/x), Des Moines (17 ADP, 5.00 %), Federal Way (60 ADP, 17.00 %), Renton (117 ADP, 34.00 %), SeaTac (9 ADP, 3.00 %) and Tukwila (28 ADP, 8.00 %). The City's total share of debt service is $14.66M with annual debt service payments ranging from $900K - $917K per year through 2039. • Maintenance & operation allocation is a variable percentage also based on average daily population. o The 2012 budget m &o percentage was based on the 2007 ADP in all correctional facilities. o The 2013 budget m &o percentage is based on the ADP in all correctional facilities for the period April 1, 2011 through March 30, 2012. o Then beginning with the 2014 budget the allocation is based on the ADP in SCORE during the 12 -month period ending March of the preceding year. M &O Allocation The table below provides historical and current estimated m &o percentage allocations amongst the member cities. Attachments A and B provides more detailed information on member cities ADP. 1 * Represents Aprd 2012 - January 2013 ADP percenrngc. 2012 Budget The SCORE Adopted 2012 total cost of $19.6 is comprised of two components: $16.1M for maintenance & operations; and $3.5M for debt service (net of $1.9M principal reduction using project savings). In addition to the $1.9M use of project savings towards debt service reduction, the adopted budget also assumed another $7.2M in other cost reductions: • $3.OM total from start-up and construction costs savings • $3.7M from the sale of 75 contracted beds • $500K other miscellaneous (phone, commissary, etc.). An additional $800K was allocated proportionately to member cities for equipment/facility reserves bringing the total member payments to $13.2M. Federal Way's share of cost was $2.30M ($1.78M for m &o based on 17.49% ADP and $525K for debt service based on fixed 17.00% share of debt) The contract beds and miscellaneous revenues did not meet 2012 estimates as projected in SCORE's adopted budget. Member Cities agreed to not impact their 2012 budget and asked that SCORE look at potential measures to close the revenue gap. The 2012 revenue gap of roughly $3.9M is comprised of $3.7M contract bed revenue and $200K miscellaneous revenue with Federal Way's share of this gap at roughly $700K. The 2012 revenue gap was closed by using a combination of SCORE year 2011 and year 2012 operating budget and contingency savings. The 2012 Adopted Budget assumed current year's revenue from contracted beds would be used to reduce current year's cost. Since then the policy has been revised to use current year contract bed revenue to offset costs in the following year (i.e. revenue earned in 2012 will be used to offset 2013 costs). The revised revenue recognition policy change is consistent with conservative budgeting practices. 2013/2014 Budget Federal Way's ADP for year 2013 m &o increased to 90 or 25.07% (for the period April 1, 2011 through March 30, 2012) compared to 2007's ADP of 60 or 17.49 %. As a result of increased ADP and lower contract revenue offset, the City's share of m &o grew to $3.77M in 2013. Including debt service of roughly $917K, the City's total SCORE cost is $43M. 2 M &O Allocation Member City For 2012 Budget For 2013 Budget Change from 2012 Est For 2014 Budget * Change from 2013 ADP M &O % ADP M &O % ADP M &O % ADP M &O % ADP M &O % Auburn 100 29.15% 122 33.98% 22 4.83% 91 28.73% 31 -5.25% Burien Des Moines 12 17 3.50% 4.96% 11 7 3.06% 1.95% (1) 10 -0.44% -3.01% 10 7 3.02% 2.28% (1) - -0.04% 0.33% Federal Way 60 17.49% 90 25.07% 30 7.58% 84 26.52% 6 1.45% Renton 117 34.11% 91 25.35% 26 -8.76% 83 26.03% 8 0.68% SeaTac Tukwila 9 28 2.620/6 8.16% 15 23 4.18% 6.41% 6 5 1.56% -1.75% 20 23 6.25% 7.17% 5 - 2.07% 0.76% ITotal 343 '100.00%1 359 100.00% 16 0.000/o 318 100.00% 41 0.00% * Represents Aprd 2012 - January 2013 ADP percenrngc. 2012 Budget The SCORE Adopted 2012 total cost of $19.6 is comprised of two components: $16.1M for maintenance & operations; and $3.5M for debt service (net of $1.9M principal reduction using project savings). In addition to the $1.9M use of project savings towards debt service reduction, the adopted budget also assumed another $7.2M in other cost reductions: • $3.OM total from start-up and construction costs savings • $3.7M from the sale of 75 contracted beds • $500K other miscellaneous (phone, commissary, etc.). An additional $800K was allocated proportionately to member cities for equipment/facility reserves bringing the total member payments to $13.2M. Federal Way's share of cost was $2.30M ($1.78M for m &o based on 17.49% ADP and $525K for debt service based on fixed 17.00% share of debt) The contract beds and miscellaneous revenues did not meet 2012 estimates as projected in SCORE's adopted budget. Member Cities agreed to not impact their 2012 budget and asked that SCORE look at potential measures to close the revenue gap. The 2012 revenue gap of roughly $3.9M is comprised of $3.7M contract bed revenue and $200K miscellaneous revenue with Federal Way's share of this gap at roughly $700K. The 2012 revenue gap was closed by using a combination of SCORE year 2011 and year 2012 operating budget and contingency savings. The 2012 Adopted Budget assumed current year's revenue from contracted beds would be used to reduce current year's cost. Since then the policy has been revised to use current year contract bed revenue to offset costs in the following year (i.e. revenue earned in 2012 will be used to offset 2013 costs). The revised revenue recognition policy change is consistent with conservative budgeting practices. 2013/2014 Budget Federal Way's ADP for year 2013 m &o increased to 90 or 25.07% (for the period April 1, 2011 through March 30, 2012) compared to 2007's ADP of 60 or 17.49 %. As a result of increased ADP and lower contract revenue offset, the City's share of m &o grew to $3.77M in 2013. Including debt service of roughly $917K, the City's total SCORE cost is $43M. 2 The City budgeted similar amounts for 2014 SCORE, however, given the current m &o percentage of 26.52 %, the City could see m &o cost increases of $200K+ assuming other factors remain constant. Below is the current jail budget: Year 2013 Year 2014 Ongoing Funded $ 2,234,000 $ 2,349,000 One -Time Funded 1,537,896 1,400,000 Total M &O 3,771,896 3,749,000 Debt Service 916.858 916,654 Total M &O and Debt $ 4,688,754 $ 4,665,654 In addition to the above budget for SCORE, there is an additional $100K in 2013 and $436K in 2014 to mitigate potential jail cost increases. Concerns over Costs, Contract Beds and Marketing In the spring of 2011 Mayor Priest raised concerns over SCORE's operating costs, sustainability, budgeted costs, associated budget assumptions and the lack of a long range financial plan. Discussions with SCORE and member cities followed. In November 2011, Mayor Priest requested a financial model in order to better understand the budget and cost assumptions to be able to determine both fixed and incremental costs for contract price options, break even points, contract bed capacity and the related risks at various contract bed numbers. The finance team, starting with the finance directors of Auburn, Renton and Federal Way, began working with SCORE staff in December 2011 and completed the model in February 2012. This financial model became the basis for the contract rate structure which was completed in March 2012. The contract rate structure analysis essentially modified the guaranteed bed rate of $125 to a fee structure that varies at different bed commitment numbers and contract duration levels, surcharge for medical inmates and direct cost for major medical. The non - guaranteed rates remained the same at $135. Below is the rate structure as adopted in March 2012. Rate Contract Type $80.00 $85.00 100 beds or more, multi -year, with guarantee 50 bed minimum, multi-year, with guarantee $90.00 Retail, multi-year with guarantee $135.00 Walk -in, on space availability $30.00 Plus surchar a for 3M mental, medical, management) Plus direct cost for major medical Guaranteed = pay regardless of use or not With the contract rate structure completed, the Marketing Committee developed a brochure and letter to market SCORE. Services highlighted included video court, daily rates include medical, dental and mental health services, remote access to investigative tools, enhanced security and safety with direct supervision, expedited intake process, conveniently located and transportation services available. 3 The following is a list of contracts for 2012 and year -to -date January 2013, including the billable ADP and contract revenue: Daily Agency Bed Rate Effective Date Contract Expires Contract Type Billable - 2012 Prelim Billable - YTD Jan 2013 ADP Revenue ADP Revenue City of Algona $ 135.00 1/1/12 12/31/14 Walk -In 1.12 $ 55,485 1.23 $ 8,370 City of Bellevue $ 135.00 6/27/12 6/30/15 Wak-In 0.25 $ 12,150 0.31 $ 810 City of Black Diamond $ 135.00 4/27/11 12/31/16 Walk-In 0.01 $ 270 - $ - City of Clyde Hill City of Covington $ 135.00 $ 90.00 11 /1 /11 4/1/12 10/31/16 12/31/21 Walk-In 4 Guaranteed - $ - 4.79 $ 171,720 - $ - 4.00 $ 11,_160 Town of Hunts Point Qy of Issaquah $ 135.00 $ 135.00 10/1/12 1/1/12 12/31/15 12/31/16 Walk -In Walk -In - $ - - $ - - $ - - $ - City of Kirkland City of Mercer Island City of Norman Park $ 135.00 $ 135.00 $ 135.00 6/29/11 5/25/11 9/28/11 12131/21 12/31/22 9/28/21 Walk -In Walk -In Walk -In - $ 135 0.08 $ 4,050 0.37 $ 18,090 - $ - 0.26 $ 1,080 0.34 $ 540 _ City of Pacific Port of Seattle $ 90.00 $ 90.00 10/1/12 9/1/12 12/31/21 8/14/15 2 Guaranteed 1 Guaranteed 1.96 $ 78,885 0.01 $ 180 4.10 $ 11,430 - $ Private Parties $ 135.00 Walk -In 0.06 $ 2,835 0.94 $ 3,915 City of Snogualmie $ 135.00 2/22/12 12/31/17 Walk -In 0.01 $ 540 - $ - US Marshals $ 135.00 Walk -In 0.01 $ 405 0.03 $ 135 US Military $ 135.00 Walk -In 0.03 $ 1,350 - _ $ - Enforcement Team $ 135.00 6/27/12 12/31/15 Walk -In 0.01 $ 405 - $ - ,WA Dept of Corrections $ 80.00 8/12/12 5/31/13 Walk -In 8.93 $ 261,360 29.48 $ 73,120 Total 17.62 $ 607,860 1 40.67 $ 110,560 The Admin Board recently approved at their February 2013 meeting the City of Fife Inmate Housing Agreements. The term of the agreement commences on the effective of the agreement and continues until December 31, 2014. The cost for housing a Fife inmate shall be $73 per day. The rate may be evaluated periodically by SCORE. SCORE may, from time to time, increase the rate for services by providing written notice to Fife of such increase at least 90 days before the effective date of a proposed increase. Fife will provide transportation services and does not need video court or other administrative processing for its inmates. SCORE has also implemented the work release and day reporting pilot programs with few participants currently. A copy of the marketing and day reporting brochure is included at the end of this packet for your information. Closin City staff and management continue to serve in active roles in the Finance Committee, Operations Board and Administrative Board. The successful marketing of the facility continues to be vital in reducing jail costs, in addition to reducing the City's overall inmate population relative to others without sacrificing public safety through the use of alternative programs such as electronic home detention, day reporting and work release programs. We will continue to review and monitor the budgets, processes, policies and marketing efforts for budget sustainability. 4 �I A N V i. 1j U CC Mm Ln o 0 O M ^ v' M. M O 00 7 N n O O O a a N M d' tfi b ^ N N ^ N M N M M M �7 N O M N N O N WSJ N x 10 r- O Or O ^ O O C O O O C O O O O O C O O O O O O O O O Q C O O O O O O O O C O O O C O O 0 O O O O C O O O O O O ^ O O � ID M M 7 C C Q L - G a N x I N c M �7. N 00 rf 1� r � a 00 a DO [Y 'D 00 l� a N N h Vl M x V1 C N R iM O 7 x l0 h x N r- M u 'm M N u 0 a x O 00 r C M M 'n N c N - O z U a x N O N x N N N N x M M M v1 d - N N N x vi M N 7 M Q M ^ M M 7^ M h N vi C a 1� N P x M a M 7 ri iJ h 7 ^7 M 'o n Vt M M M M M Q � ii p [V Q. c o � Q. �= o M a •c o R Q. \, c � 0. \_ c R C^. c c N ^ N Q p\ M V N Q O O M V M M V M 7 M N O c N _ N N O ON C G 0.0 G aC' 40 N M N .�O M N N .O M N N ,�O M N , M C G . N , M G NO N M ❑ N M F O O O 7-719 0 0 O O O O y y U M M G f'1 M \ M M M C M In M M M M C M M r U U L A V _ 7_ V 7 7- U 7 � V 7 � V -� 7 V -t V ^t � 7 � in R ` 5 'o c u = U u or F s e L G cC � Ln Attachment B — Member Cities ADP ADP Comparison - Federal Way 150 140 130 120 110 100 90 80 70 60 50 110 100 90 80 70 Apr May Jun Jul Aug Sep Oct Nov Dec Jan ■ Prior Year ■ Current Year [ADP Comparison - Auburn 12 10 8 6 4 2 30 25 20 15 10 5 Apr May Jun Jul Aug Sep Oct Nov Dec Jan ■ Prior Year ■ Current Year ADP Comparison - Des Moines Apr May Jun Jul Aug Sep Oct Nov Dec Jan ■ Prior Year ■ Current Year ADP Comparison - SeaTac Apr May Jun Jul Aug Sep Oct Nov Dec Jan ■ Prior Year ■ Current Year 20 18 16 14 12 10 8 6 4 120 110 100 90 80 70 35 30 25 20 15 10 5 ADP Comparison - Burien Apr May Jun Jul Aug Sep Oct Nov Dec Jan ■ Prior Year ■ Current Year rADP Comparison - Renton Apr May Jun Jul Aug Sep Oct Nov Dec Jan 0 Prior Year ■ Current Year ADP Comparison - Tukwila Apr May Jun Jul Aug Sep Oct Nov Dec Jan ■ Prior Year ■ Current Year 109 OA 98 93 8991 90 89 � 81 78 8380 80 72 Apr May Jun Jul Aug Sep Oct Nov Dec Jan 0 Prior Year ■ Current Year ADP Comparison - Tukwila Apr May Jun Jul Aug Sep Oct Nov Dec Jan ■ Prior Year ■ Current Year S C 0 R E South Correctional Entity Multijurisdictional Misdemeanant Jail i ro p. gy A cooperative effort by the cities of: Auburn Burien Des Moines Federal Way Renton SeaTac Tukwila i i immo' C - r p. gy A cooperative effort by the cities of: Auburn Burien Des Moines Federal Way Renton SeaTac Tukwila SCORE SOUTH CORRECTIONAL ENTITY A history of working together to solve problems The SCORE member cities (Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila) joined together in 2009 to address the challenge of jail services within their communities. The cities quickly learned that by joining together they could more efficiently control their jail costs, expedite inmates through the criminal justice system and save taxpayer money. The member cities built SCORE to collectively serve their needs while controlling costs and increasing efficiency. SCORE is identified as an Administrative Agency under the Interlocal Cooperation Act (RCW 39.34.030(3). The SCORE Member Cities have a strong history and proven track record of working together on projects that benefit multiple agencies. �; rf SCORE. The facility that works for you! Video court SCORE utilizes technology to save time in transporting inmates. SCORE has 5 video suites available on a daily basis to conduct court hearings via video. Video hearings can increase efficiency, expedite defendants through the criminal justice system, and increase safety by keeping the inmates in the jail. Daily rate includes medical, dental and mental health services SCORE includes most on -site medical services in the daily rate. For example, services covered include 24 -hour nursing care, digital x -ray and on -site dental services. On -site services reduce costs and transports to emergency medical centers. Innovative tele- medicine reduces transports to the emergency room. Mental health screening for all inmates and mental health services are available seven days a week and include partnerships with local service providers that offer forensic peer support. Third party medical costs have been negotiated at reduced Medicaid rates. Pharmaceuticals are packaged through an automated pharmaceutical dispenser. Pharmaceutical dispensing eliminates the need to buy expensive blister packs or other single dose medications. Most pharmaceuticals are included in the daily rate, except for HIV, hepatitis and biologics. Remote access to investigative tools Contract agencies have access to web -based investigative tools. For example, investigators can access telephone records and booking photos remotely. Photos by Sam Van Fleet Photography Enhanced security and safety with direct supervision Most SCORE inmates are housed in direct supervision .units, which means a corrections officer is in the living unit with the inmates 24 hours a day. This direct supervision reduces conflicts between inmates and improves safety. SCORE also provides a full range of housing classifications for inmates, including minimum, medium, maximum and administrative segregation. Expedited intake process Police officers booking an arrestee into SCORE spend an average of 10 minutes at the facility, allowing them to quickly return to theirjurisdicition. Conveniently located SCORE is located approximately 2 miles west of 1 -5, 10 miles south of Seattle. SCORE is conveniently accessible by 1 -5, International Boulevard and SR 509. Transportation services available SCORE provides transportation (inmate pick -up) services within our geographical area. Transportation beyond King County can be negotiated. SCORE South Correctional Entity 20817 17th Avenue S Des Moines, WA 98198 (206) 257 -6200 www,SCOREjail.org m z bA i- Q 0 LJJ O u V) o i 4 CC a Q ° v � O a o i v v o a Q o •� U °1 Ln � z o � QJ a of a ° v ° ° a N Ln ° UO W v s j c 4-p 0� cma V LLJ � o o Q y o .!Z: vim � W Cm C CW G ce- 00 O1 m Q O 00 Or1 O m W N t a+ GO w OU >_ O N 7 t a--I o w o @� N N Y O m '� U 3 Y u C 0 i Q Z G i Q J f0 yL., v I� C l0 NO ['V a s N a p00 W (O Z Q Q Y cn z •C 41 o E � E 2 L n° O v °_ o n w W Z) o z O- LL' u `o o v Q" o ono v u" ° s x E ° " O m' f^ a 2 y W m u o o U LL T z Z>= a~ 2 vaWi v° x H 2i m z bA i- Q 0 LJJ O u V) o i 4 CC a Q ° v � O a o i v v o a Q o •� U °1 Ln � z o � QJ a of a ° v N v m z GC O LL N cc W N Z Z a a � U Z H a� N Z a O N W M Fj bn c O^^ ��S L Li. W ix O CA N O T >? 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