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AG 13-059RETURN TO: CY1r _ `.� EXT: , , r-._..�` --JG�f:�v.: c�._ ��1;�, CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC WORKS / S�tf ��� S 2. ORIGINATING STAFF PERSON: I�� t' la �, �p 6P r-'I ""5 EXT: �-�' -� Z.3 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ� ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICEAGREEMENT o MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS� ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACTAMENDMENT AG#�: ❑ INTERLOCAL �OTHER Fau��l'�� t�2�OGa �o�r reec�eK.� ���� sou�cc� ��ercau�_ 5. PROJECT NAME: �( S�I�r v�P S[�t� 01 � S� 33(� f�' S"�' T ti. �e!`S ec'Tn vf ���!`o v P w� r v�-{�S 6. %. TELEPHONE: ?.�3 - 3`TS - 6 86 I Fnx: TITLE: MuMiu�cl Lrat�soti+ 1�[.fr �- EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES O COMPENSATION � INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # BL, EXP. 12/31/ UBI # , EXP. / /_ 8. TERM: COMMENCEMENT COMPLETION DATE: �//"I" 9. TOTAL COMPENSATION: $� � S� .�{ I (INCLUDE EXPENSES AND SALES TAX, IF ANY� (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES� REIMBURSABLE EXPENSE: ❑ YES �NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑ YES �NO IF YES, $ PAID BY: � CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASECHARGETO: 3��e� �'iy(�_� �%i�' s�'S 3�-' �P 3� 1 O. DOCUMENT / CONTRACT REVIEW �PROJECT MANAGER o� r'rc rnAt AiT n w� • �i*• �DEPUTY DIRECTOR ❑ D�cTOx ' ❑ RISK MANAGEMENT �IF APPLICABLE� �LAW DEPT 11. COUNCIL APPROVAL (IF APPLICABLE� .. • . � ��� ��r'.��J r� 1 INITIAL / DATE APPROVED � � �� -- COMMITTEEAPPROVALDATE: 3/�/�� COUNCILAPPROVALDATE: `3 � 12. CO TRACT SIGNATURE ROUTING n .,L �SENT TO VENDOR/CONTRACTOR DATE SENT: a%I �+ J I 3 DATE REC'D: �G-'�I � �ATTACH: SIGNATUREAUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITI / DATE SIGNED ❑ LAW DEPT ❑ SIGNATORY �MA� YJ OR DIRECTOR� ^� CITY CLERK � ASSIGNED AG # AG# " !`�-1 SIGNED COPY RETURNED DATE SENT: ,,����,Q• l� RETURN ONE ORIGINAL COMMENTS: . ,- r • �1 EXECUTE" "ORIGINALS �Q ���r"'I .S icl�� D ��q(+'►atS � QC'�u�i '�GT CpuNC�' aµ-1 tiD��g-a�[D�-, 1 J v �� Gt"�� S�Ta f a��P, - 11/9 FACILITY RELOCATION AGREEMENT This Agreement, dated as of {��,rv�• 2(a , 2013, is made and entered into by and between Puget Sound Energy, Inc., a Washington corporation ("PSE"), and The City of Federal Way, ("Government Entity"). PSE and the Government Entity are sometimes referred to herein individually as a"Party" and collectively as the "Parties." RECITALS A. PSE owns and operates certain utility systems and facilities necessary and convenient to the transmission and distribution of electricity ("Facilities") that are located on or in relation to certain operating rights ("Existing Operating Rights"). The Facilities and Existing Operating Rights are more particularly described on Exhibit A attached hereto and incorporated herein by this reference. B. The Government Entity plans to construct improvements at the intersection of 21St Avenue Southwest at Southwest 336�' Street ("Improvements"). C. In connection with the Improvements, the Government Entity has requested that PSE perform certain engineering design work and certain construction work relating to modification or relocation of its Facilities located on private property within PSE easements (the "Relocation Work"), all in accordance with and subject to the terms and conditions of this Agreement, and any applicable tariff on file with the Washington Utilities and Transportation Commission (the "WLTTC"). PSE will also design and construct elective system upgrades in conjunction with the Relocation Work ("System Upgrades" or collectively "Relocation and System Upgrades Work"). D. The Government Entity has determined that it is in the public interest to install all new duct and vault and wreck out of all abandoned duct and vault associated with the Relocation and System Upgrades Work. PSE will install all cable, splices, transformers and other appurtenances necessary to complete the Relocation and system Upgrades Work, and wreck out the same from all abandoned systems. E. The Government Entity has provided to PSE a written plan for the Improvements (the "Improvement Plan") which includes, among other things, (a) plans and specifications sufficient in detail, as reasonably determined by PSE, for PSE to design and perform the Relocation and System Upgrades Work, including reasonably detailed drawings showing the planned Improvements, (b) a list of the key milestone dates for the Improvements, and (c) information concerning possible conflicts between PSE's Facilities and other utilities or facilities. -1- The Parties, therefore, agree as follows: AGREEMENT Section 1. Relocation and System Upgrades Work 1.1 Relocation and System Upgrades Work. The Relocation and System Upgrades Work (PSE Order # 101080382) is described in Exhibit B attached to this Agreement. The design plans are also attached and labeled Exhibit D. 1.2 Performance of Relocation and System Upgrades Work. Subject to the terms and conditions of this Agreement and any applicable tariffs on file with the WLJTC, PSE and the Government Entity shall use reasonable efforts to perform the Relocation and System Upgrades Work. PSE and the Government Entity sha11 perform the Relocation and System Upgrades Work in accordance with the schedule provided in Exhibit B(the "Relocation and System Upgrades Schedule") with reasonable diligence in the ordinary course of their business and in light of any operational issues as to the remainder of PSE's utility systems that may be influenced by the Relocation and System Upgrades Work. PSE sha11 have no liability to the Government Entity or any third party, nor shall the Government Entity be relieved or released from its obligations hereunder, in the event of any delay in the performance of the Relocation and System Upgrades Work due to any (a) repair, maintenance, improvement, renewal or replacement work on PSE's utility systems, which work is necessary or prudent as determined by PSE in its sole discretion; or (b) actions taken by PSE which are necessary or consistent with prudent utility practices to protect the performance, integrity, reliability or stability of PSE's utility systems or any systems to which such systems are connected. 1.3 Adjustments to the Relocation and System Upgrades Work. PSE shall notify the Government Entity in writing of any reasonably anticipated adjustments to the Relocation and System Upgrades Work (including the Relocation and System Upgrades Schedule andJor Relocation and System Upgrades Cost Estimate) that result from (a) the revision or modification of any Improvements in a manner that requires PSE to revise its plans and specifications for the Relocation and System Upgrades Work; (b) delays in PSE's performance of the Relocation and System Upgrades Work caused by the Government Entity (or its agents, servants, employees, contractors, subcontractors, or representatives); or (c) conditions or circumstances otherwise beyond the control of PSE. The Parties acknowledge that additional requirements not contemplated by the Parties may arise during the performance of the Relocation and System Upgrades Work. In the event such additional requirements arise, the Parties shall provide written notice thereof and shall use good faith reasonable efforts to appropriately respond to such requirements in a prompt and efficient manner, including appropriate adjustments to the Relocation and System Upgrades Schedule and/or the Relocation and System Upgrades Cost Estimate. -2- 1.4 Performance by Government Entity. In the event the Government Entity is unable to perform its obligations under Sections 2 and 3 below to PSE's reasonable satisfaction, and absent written waiver by PSE of such obligations, the Parties shall use reasonable efforts to adjust the Relocation and System Upgrades Schedule to allow additional time for the Government Entity to perform such obligations; provided, that if the Parties cannot reasonably agree upon such schedule adjustment, PSE may, at its option, thereafter terminate this Agreement by giving written notice to the Government Entity, and the Government Entity shall promptly pay PSE the amounts payable to PSE in connection with such termination under Section 5.5. PSE's determination as to the satisfaction or waiver of any such condition under this Agreement shall not be deemed to be a determination of satisfaction or waiver of any other condition arising under this Agreement. 1.5 Notice to Proceed with Construction Work. At least ten (10) days prior to the date specified in the Relocation and System Upgrades Schedule for commencement of construction for the Relocation and System Upgrades Work, the Government Entity shall either (a) provide to PSE a written notice to proceed with such construction work, or (b) terminate this Agreement by written notice to PSE. In the event of such termination, the Government Entity shall promptly pay PSE the amounts payable to PSE in connection with termination under Section 5.5. Section 2. Operating Rights Unless otherwise provided for in Exhibit B, the Government Entity shall be solely responsible for any costs related to acquisition of any and all operating rights for the Facilities that are necessary or appropriate, in addition to or as replacement for the Existing Operating Rights, for completion of the Relocation Work ("New Operating Rights"). Such New Operating Rights shall be of equivalent quality and kind as the Existing Operating Rights and shall be provided in a form acceptable to PSE as determined by PSE in its sole discretion. Section 3. Permits The Government Entity shall be solely responsible for any costs related to acquisition of any and all permits, licenses, certificates, inspections, reviews, impact statements, determinations, authorizations, exemptions or any other form of review or approval given, made, done, issued or provided by any one or more governmental authorities with jurisdiction necessary or convenient for the Relocation Work (collectively, "Permits"). The Permits shall be on such terms and conditions as PSE shall, in its sole discretion, determine to be appropriate to its needs. PSE shall not be obligated to commence construction for the Relocation and System Upgrades Work, or otherwise in any way change, limit, curtail, impair or otherwise affect the normal and reliable operation of the Facilities, unless and until PSE is in possession of all Permits necessary for the Relocation and System Upgrades Work and all rights of appeal with respect to the Permits shall have been exhausted. The Government Entity shall be responsible for performance of and all costs associated with any mitigation required by the Permits. Sc� Section 4. Materials and Ownership Unless specifically agreed otherwise in writing by the Parties, PSE shall provide all necessary materials, equipment and labor required to perform the Relocation and System Upgrades Work. All materials, information, property and other items provided for, used or incorporated into the Relocation and System Upgrades Work (including but not limited to the Facilities) shall be and remain the property of PSE. Section 5. Relocation Costs 5.1 Estimate. PSE's good faith estimate of the costs to perform the Relocation and System Upgrades Work (the "Relocation and System Upgrades Cost Estimate") is $157,276.10 (Exhibit C-5). Installation of new duct and vault and removal of abandoned duct and vault shall be performed by the Government Entity. T'he Government Entity's proportionate share of cost for duct and vault installation of the System Upgrades Work shall partially offset its cost of the Relocation Work, as shown in Exhibits C-1, C-2, C-3, and C-4. The Parties agree that the Relocation Cost Estimate is an estimate only and PSE shall be entitled to reimbursement of all actual costs incurred in or allocable to the performance of the Relocation Work. Final offset costs will be based on actual unit bid prices for duct and vault installation and wreck out in the contract awarded by the Government Entity, and quantities of work performed. 5.2 Costs in Excess of Estimate. PSE and the Government Entity shall use reasonable efforts to monitor its actual costs incurred during the performance of the Relocation and System Upgrades Work, and in the event PSE determines that such costs are likely to exceed the Relocation and System Upgrades Cost Estimate by more than ten percent (10%), PSE shall so notify the Government Entity in writing. In such event PSE may, at its discretion, suspend performance the Relocation and System Upgrades Work and PSE shall not be obligated to continue with performance of any Relocation and System Upgrades Work unless and until PSE receives the Government Entity's written acceptance of PSE's revised Relocation and System Upgrades Cost Estimate and written notice to proceed with the Relocation and System Upgrades Work. In the event PSE does not receive such acceptance and notice from the Government Entity within ten (10) working days from the date of PSE's notice, then PSE may, at its discretion, terminate this Agreement. In the event of such termination, the Government Entity shall promptly pay PSE the amounts payable to PSE in connection with termination under Section 5.5. 5.3 Relocation and System Upgrades Costs. The Government Entity shall be responsible for, and shall reimburse PSE for, all costs and expenses incurred by PSE in connection with the performance the Relocation and System Upgrades Work (the "Relocation and System Upgrades Costs"), as offset by the Government Entity's System Upgrades Work costs. For purposes of this Agreement, the Relocation and System Upgrades Costs shall include, without limitation, any and all direct and indirect costs incurred by PSE in connection with the performance of the Relocation and System Upgrades Work, including, � but not limited to, labor, personnel, supplies, materials, overheads, contractors, consultants, attorneys and other professionals, administration and general expenses and taxes. 5.4 Statement of Costs - Invoice. Within sixty (60) days of the completion of the Relocation and System Upgrades Work, PSE shall provide the Government Entity with a statement and invoice of the actual Relocation and System Upgrades Costs incurred by PSE. PSE shall provide, within a reasonable period after receipt of any written request from the Government Entity, such documentation and information as the Government Entity may reasonably request to verify any such invoice. 5.5 Costs Upon Termination of Agreement. In the event either Party terminates this Agreement, the Government Entity shall promptly pay PSE, the following: (a) all costs and expenses incurred by PSE in connection with the Relocation Work (including, without limitation, all Relocation Costs incurred through the date of termination as offset by the Government Entity's System Upgrades Work costs and such additional costs as PSE may incur in connection with its suspension or curtailment of the Relocation and System Upgrades Work and the orderly termination of the Relocation Work); and (b) all costs and expenses incurred by PSE in returning and restoring the Facilities to normal and reliable commercial operations. 5.6 Payment. The Government Entity shall, within thirty (30) days after the receipt of an invoice for costs payable under this Agreement, remit to PSE payment for the full amount of the invoice. Section 6. Indemnification 6.1 Indemnification. The Government Entity releases and shall defend, indemnify and hold harmless PSE from all claims, losses, harm, liabilities, damages, costs and expenses (including, but not limited to, reasonable attorneys' fees) caused by or arising out of any negligent act or omission or willful misconduct of the Government Entity in its performance under this Agreement. PSE releases and shall defend, indemnify and hold harmless the Government Entity from all claims, losses, harm, liabilities, damages, costs and expenses (including, but not limited to, reasonable attorneys' fees) caused by or arising out of any negligent act or omission or willful misconduct of PSE in its performance under this Agreement. During the performance of such activities employees or contractors of each Party shall at all times remain employees or contractors, respectively, that Party and shall not be, or be construed to be, employees or contractors, respectively, of the other Party. 6.2 Title 51 Waiver. Solely for purposes of enforcing the indemnification obligations of a Party under this Section 6, each Party expressly waives its immunity under -5- Title 51 of the Revised Code of Washington, the Industrial Insurance Act, and agrees that the obligation to indemnify, defend and hold harmless provided for in this Section 6 extends to any such claim brought against the indemnified Party by or on behalf of any employee of the indemnifying Party. The foregoing waiver shall not in any way preclude the indemnifying Party from raising such immunity as a defense against any claim brought against the indemnifying Party by any of its employees. Section 7. Disclaimers and Limitation of Liability 7.1 Disclaimer. PSE makes no representations or warranties of any kind, express or implied, with respect to the Relocation and System Upgrades Work or other items or services provided under this Agreement including, but not limited to, any implied warranty of merchantability or fitness for a particular purpose or implied warranty arising out of course of performance, course of dealing or usage of trade. 7.2 Limitation of Liability. In no event shall PSE be liable, whether in contract, warranty, tort or otherwise, to any other party or to any other person for any indirect, incidental, special or consequential damages arising out of the performance or nonperformance of the Relocation Work or this Agreement. Section 8. Miscellaneous 8.1 Tariffs Control. This Agreement is in all respects subject to all applicable tariffs of PSE now or hereafter in effect and on file with the WUTC. In the event of any conflict or inconsistency between any provision of this Agreement and any such tariff, the terms of the tariff sha11 govern and control. 8.2 Survival. Sections 2 and 4 through section 8 shall survive any termination of this Agreement. Subject to the foregoing, and except as otherwise provided herein, upon and following termination of this Agreement neither Party shall have any further obligations arising under this Agreement and this Agreement shall be of no further force or effect. 8.3 Waiver. The failure of any Party to enforce or insist upon strict performance of any provision of this Agreement shall not be construed to be a waiver or relinquishment of any such provision or any other provision in that or any other instance; rather, the same shall be and remain in full force and effect. 8.4 Entire Agreement. This Agreement, including any exhibits hereto, sets forth the complete and integrated agreement of the Parties. This Agreement cannot be amended or changed except by written instrument signed by the Party to be bound thereby. 8.5 Force Majeure. In the event that either Party is prevented or delayed in the performance of any of its obligations under this Agreement by reason beyond its reasonable control (a "Force Majeure Event"), then that Party's performance shall be excused during the Force Majeure Event. Force Majeure Events shall include, without limitation, war; civil � disturbance; storm, flood, earthquake or other Act of God; storm, earthquake or other condition which necessitates the mobilization of the personnel of a Party or its contractors to restore utility service to customers; laws, regulations, rules or orders of any governmental agency; sabotage; strikes or similar labor disputes involving personnel of a Party, its contractors or a third party; or any failure or delay in the performance by the other Party, or a third party who is not an employee, agent or contractar of the Party claiming a force Majeure Event, in connection with the Relocation Work or this Agreement. Upon removal or termination of the Force Majeure Event, the Party claiming a Force Majeure Event shall promptly perform the affected obligation in an orderly and expedited manner under this Agreement or procure a substitute for such obligation. The Parties shall use all commercially reasonable efforts to eliminate or minimize any delay cause by a Force Majeure Event. 8.6 Enforceability. The invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted. 8.7 Notice. Any notice, request, approval, consent, order, instruction, direction or other communication under this Agreement given by either Party to the other Party shall be in writing and shall be delivered in person to an authorized representative or mailed, properly addressed and stamped with the required postage, to the intended recipient at the address and to the attention of the person specified below the Parties' respective signaturES on this Agreement. Either Party may from time to time change such address by giving the other Party notice of such change in accordance with this section. 8.8 Governing Law. This Agreement shall be interpreted, construed and enforced in all respects in accordance with the laws of the State of Washington. This Agreement shall be fully binding upon the Parties and their respective successors, assigns and legal representatives. In witness whereof, the Parties have executed this Agreement as of the date set forth above. PSE: ' Government Entitv: Puget S und Energ,y, Inc. a z.� c3 By . Its 1Vlunicipal Liaison Manager Address: 6905 South 228`h Street Kent, WA 98032 Attn: Community Services Dept _ -7- City of Fed ral Way By Its Mayor Address: 33325 8th Ave S Federal Way, WA98003-6325 Attn: Public Works - EXHIBIT A FACILITIES AND EXISTING OPERATING RIGHTS Facilities • 1- 112kva pad mounted 120/208 volt transformer, vault, and associated connectors. 2- junction vaults and associated equipment and connectors. 1- combination junction vault with 25kva pad mount 120/240 volt transformer, and associated connectors. 1 - pull vault. Conduits and cables to provide electrical connections to the above. OaeratinE Rights• Recording # 791008055, Twin Lakes Shops, LLC Recording # 7607160843, Bank of America Recording # 83100707089, Pacific Convenience and Fuels : EXHIBIT B RELOCATION AND SYSTEM UPGRADES WORK Descriation of Work: Citv Costs Per attached drawing (Exhibit D) the work required as city costs are described below. It is understood and agreed to by both Parties that all excavation, trench work, restoration and removal of abandoned ducts and vaults will be performed by the Government Entity. At Twin Lakes Shops LLC: Relocate V02 to the VO1 location on a new easement at city cost. Work includes distribution trench from J03 to VO1 to H 1 A, vault installation, and intercepting conduits. At Bank of America: Relocate J09 to JOS location, Relocate J 10 to J06 location, relocate transformer at J12 to V03 location, and extend HH at H3A to power existing signal cabinet service temporarily. Intercept cables at IP3, intercept conduit at IP4. At Pacific Convenience and Fuels: Relocate J12 to J11 location, intercept conduits at IPS and intercept/splice cables at IP6. Remove PV2 and couple existing conduits into complete run. Repull feeder cables direct form PV1 to SW1. PSE Costs This is Franchise Work the city will perform for PSE. These costs to be estimated by the City with actuals applied to the Relocation Cost. At Twin Lakes Shops LLC: Relocate J03 to JO1 including trenching from J03 to JO1 and to IP 1 and IP2, duct and JO 1 vault installation, and removal of empty conduits and abandoned vault J03. At 21St AVE SW from J10 to PV02: Removal of empty conduits in ROW. Relocation and Svstem Upgrades Schedule: The exact construction schedule has not been determined. It is understood by the Parties that the construction work will begin mid year 2013 PSE will commence construction within 10 business days of receiving a written notice to proceed provided this "Facilities Relocation Agreement" has been fully executed prior to PSE receiving the written notice to proceed. � � N N L '�^-+ VJ L � M M ��� U cn �� � � t� X � W N � � � i Q � � N � � � � > 0 Q E c U N L � � c � U C � � � � � C � � � � � U a� � cLa � �. � � �-�+ � � � � e � C � � A � EXHIBIT C-2 City Duct and Vault Costs for System Upgrade Item Unit uanti Unit Price Cost Insta114" Conduit LF 180 $5.00 $900.00 Insta115'X7'X6' Vault EA 1 $2,000.00 $2,000.00 Removal of Structures and LS 1 $2,000.00 2,000.00 Obstructions TOTAL $4,900.00 -11- EXHIBIT C-3 Proportionate Share of City Joint Trench Design Cost for System Upgrades Raymond Kevin Staff Name Matt Johnson Guy Caley Chung Stephen Mak Whitehouse Bill Rate $198.35 $140.36 $124.02 $135.89 $106.86 Task Name Total Hours Total Cost Engineering 4 20 20 44 $ 5,759.64 CADD 44 44 $ 4,701.84 Quantities & Estimate 8 8 16 $ 2,673.92 Specifications 2 2 $ 396.70 Bid Schedule 4 $ 793.40 Project Management 4 4 $ 793.40 Totals 18 4 20 28 44 110 $ 15,118.90 $15,11g.19 x 8.7% _ $1.315.28 -12- EXHIBIT C-4 TOTAL OFFSET COST Design Cost Construction Cost Trench Cost Duct & Vault Cost Subtotal Construction Construction Management (12.5%) Total Construction Cost Project Subtotal Project Administration (5%) Total Offset Cost -13- $1,315.28 $8,675.15 $4,900.00 $13,575.15 $1,696.89 $15,272.04 $16,587.32 $829.37 $17,416.6 � PUGET SOUND ENERGY To: City of Federal Way 33326 Sth Ave. S. 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