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Parks Comm PKT 04-04-2013 City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION April 4, 2013 City Hall p.m.m Hylebos 6:30 H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT(3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES—March 7, 2013; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/Description Presenter A. Election of Officers Ailinger B. Outgoing Commissioner Recognition Ailinger C. Funland Study Group Findings Koppang D. Red, White&Blues Planning Ailinger 5. STAFF REPORTS Topic Title/Description Presenter A. Earth Day Update Ikerd B. Sacajawea/Saghalie Track Update Ikerd C. Parking Lot Lighting at Saghalie, Sacajawea and Karl Grosch Ikerd 6. OTHER BUSINESS 7. FUTURE MEETINGS/AGENDA ITEMS:The next PRHSPSC Committee meetings will be held Tuesday,April 9, 2013 at 5:30 PM in the Hylebos Conference Room. 8. AGENDA SETTING 9. ADJOURNMENT THE NEXT MEETING IS May 2, 2013 g:Iparks comm mtg nates120131ageRdas&minutesI040413 agenda.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday,March 7, 2013 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Vice Chair Sharlock called the meeting to order at 6:30pm. Present: Vice-Chair Jack Sharlock, Mark Koppang, Dwight Otto, Carol Otto, Marie Sciacqua, David Berger and George Pfeiffer. Staff: Parks and Facilities Manager Steve Ikerd and Parks and Public Works Administrative Assistant Shawna Upton. The February Parks and Recreation Commission regular meeting minutes were approved as written. Motion by Koppang to approve the minutes as written, Second by D. Otto. Motion passes. PUBLIC FORUM Randy Clark spoke in favor of bringing disc golf to Federal Way and offered updated information regarding the proposed course location along the BPA trail. Mr. Clark noted parking is still a concern and there will be some brush and tree removal needed. Mr. Clark does not believe there are any other suitable locations for disc golf in the City and hopes using the BPA trail location can move forward. COMMISSION BUSINESS DISC GOLF DISCUSSION Sharlock summarized Mr. Clarks visit from the previous meeting. Several Commissioners were concerned about the mixed use of disc golf along the BPA trail and safety concerns with having flying discs near the trail. It was noted that ample parking is still a concern as well as authorization from BPA in relation to the metal baskets. Discussion continued regarding other potential sites, possible concerns of residents who would have increased parking in their neighborhoods if another location was chosen, as well as potential conflicts with the Panther Lake project currently underway. Motion by Pfeiffer to table the disc golf discussion until the 85% Design on the Panther Lake Project is complete. Second by Koppang. Motion passes. WORK PLAN REVIEW Sharlock addressed each item on the work plan and asked staff for status. Annual playground replacements may not be addressed this as the focus is on Steel Lake Funland. The rest of the items were reviewed and are on track. An email will be sent by staff to the Commission to ask for volunteers for Earth Day. Discussion was held regarding use of the berm at Celebration Park during the Red, White & Blues Festival and a possible location change to where the concession stands are placed to reduce the damage caused by food on the fields. g:\parks comm mtg notes\2013\agendas&minutes\030713 minutes.doc Parks and Recreation Commission,March 7,2013 Page 2 STAFF REPORTS PRHSPSC MEETING OUTCOME REGARDING PANTHER LAKE 30%DESIGN Ikerd noted the PRHSPSC Committee was excited to hear about the Panther Lake project and moved the item on to Council. Council voted to move this project forward. The next update to the Commission for the 85% Design is estimated to be late Spring, early Summer. FUNLAND UPDATE Koppang briefed the Commission on the few Commission members and staff that met as a study group to review the Leathers proposal for the update to Funland. The study group felt there were some changes that should be made to take advantage of underused space by adding additional seating and enhanced the ADA elements in the Leathers plan.The study group will meet one more time before presenting updated information to the Commission. At that time,the Commission can discuss and decide how to move forward. SACAJAWEA UPDATE Ikerd mentioned that costs proposals for improving the track are being solicited. The School District has committed to providing some funds to go towards the improvements. LAKOTA UPDATE Ikerd stated the improvements to Lakota have been completed with the exception to some electrical work that still needs to be done. One the grass on the fields are established, Parks staff will go out and finish the remaining improvements. Parking is now being redirected to the school parking lot for park use. SAGHALIE UPDATE Ikerd touched on conversations the City has had with the School District regarding replacement of the track. There are monies available that need to be used on this location. OTHER BUSINESS Pfeiffer discussed concerns with the lighting issues at Saghalie, Sacajawea and Karl Grosch. Lights at these locations are dark. Vehicle prowls seem to be increasing. Ikerd commented that ownership of the light poles needs to be determined. Discussion continued regarding the possible transition to LED lighting. NEXT MEETING/AGENDA ITEMS Items for the April 4,2013 meeting are: • Funland Study Group Findings Report • Earth Day Update • Red,White&Blues Planning • Sacajawea Track Update • Lighting Ownership at Saghalie, Sacajawea and Karl Grosch Update ADJOURNMENT Vice Chair Sharlock adjourned the meeting at 8:00 p.m. g:\parks comm mtg notes\2013\agendas&minutes\030713 minutes.doc