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PRHSPSC MINS 03-12-2013 City of Federal Way City Council PARKS,RECREATION,HUMAN SERVICES &PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,March 12,2013 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda,Committee member Burbidge,Committee member Maloney Council members in Attendance: Council member Noble-Gulliford Staff Members in Attendance:Cary Roe,Director,Parks,Public Works&Emergency Management,Brian Wilson, Chief of Police,Amy Jo Pearsall,City Attorney,Jay Bennett,Community Services Manager,Jean Stanley,Human Resources Manager,Denise Catalano,Human Services Technician,Steve Ikerd,Parks&Facilities Manager,and Mary Jaenicke,Administrative Asst.II. Guests: Steven Kovach—Friends for Cancer Care,Jessica Sire and Erika Skeen—Relay for Life,Mike Park— Korean School of Federal Way,Bob Darrigan—Federal Way Lions,Peggy LaPorte—FUSION,Jim Chaffee— Federal Way Kiwanis,Hee Jung—Federal Way Korean American Association. Chair Honda called the meeting to order at 5:30p.m. Public Comment: Steven Kovach:Mr.Kovach is with the Friends for Cancer Cure,and they have a Relay for Life Team.They have an annual Crab Feed,which will be held on March 16,2013. It will be held at the Centre of Nor Pointe. His group has raised over 1/2 million dollars for the Relay for Life. He has applied for the CEG. Jessica Sire:Ms. Sire works for the American Cancer Society. She works with the volunteers in Federal Way that run the local relay for life.There were over 500 FW community members that participated last year. Erika Skeen: Volunteer on the FW Relay for Life planning committee. Ms. Skeen spoke about the positive effects that the event has had on her life,and the positive impact it has on the community. At this time there are 31 teams signed up for the event this year. She is asking the committee to fund the American Cancer Society's grant request. Mike Park: Spoke regarding the CEG. The original purpose of the funding was to provide funding to smaller non- profit organizations;it was not for large organizations.Many of the organizations that received a grant are large organizations. He urged the City Council to consider funding the small non-profit organizations. Bob Darrigan: The Lion's Club has been providing an Easter Egg Hunt in Federal Way for many years. This has always been a free event. He would like the Committee to consider funding the Lion's Club for their Easter Egg Hunt. Peggy LaPorte: Thanked the committee for reviewing the grant application.The funding that they have asked for will provide additional support to 16 families. She is asking the Committee to consider their request for funding. Jim Chaffee:This will be their 57th year that the Kiwanis are sponsoring the Salmon Bake at Steel Lake Park on July 26th.He asked the Committee to consider their request for funding. Hee Jung: They applied for a grant to provide funding for a half-day retreat at the Dumas Bay Centre.There are five Korean organizations in Federal Way that will be attending this retreat. She is asked the Committee to consider their request for funding. Commission Comment:None APPROVAL OF SUMMARY Committee member Burbidge moved to approve the February committee minutes as written. Committee member Mahoney seconded.Motion passed. BUSINESS ITEMS Recruitment Plan—employment Testing Services Contract Chief Wilson stated that there are four positions that are currently open. The market is very competitive for hiring Police Officers. This contract will assist the department in hiring high quality candidates. This is a three year contract. Some of the services that will be provided are Recruitment and advertising assistance,written examination K:\PRHSPS Committee\2013\031213 Min.doc PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,March 12,2013 Summary Page 2 administration,Police Officer physical ability testing and online application process for the candidates both locally and in other regions. The Civil Service Commission is responsible for the official recruitment and hiring. The department will still be involved in the hiring process and will continue to do many things such as the interview process,monitoring the candidates and do background investigations.Ms. Stanley reported that the Civil Service Commission approves of using this testing service. They advertise and test nationally,so they will be able to reach candidates in regions that they haven't been able to in the past. Landscape Bid Awards Mr.Ikerd stated that the Parks Department has been contracting out for landscape services for many years. This year they added more parks to the bid,and the bids came back very favorable. 21 parks and sites were a part of the bid and they had seven companies respond. Total Landscape will have 19 parks and the Dumas Bay Centre. For the Love of Landscape will provide landscaping services at the Federal Way Community Center.Committee member Burbidge moved to forward the bid awards of 2 year Landscape Maintenance Agreements in the amount of $81,149.00 to: Total Landscape Corporation and$16,000.00 to: For the Love of Landscape and authorize the Mayor to execute said agreements to the full Council March 19,2013 consent agenda for approval. Committee member Maloney seconded.Motion passed. 2012 CDBG Consolidated Annual Performance Evaluation Report Mr.Bennett presented the performance report,and reviewed what information is requested in the report. The city is directly responsible for the planning,administration and execution of projects funded with CDBG monies. This is the first year that the City was a direct entitlement. Another part of the report is an assessment between consolidated plan strategies and accomplishments.The City spent$183,012 for the CDBG Program Year 2012. A significant amount of money was carried forward from 2012 to 2013.This is a result of a large portion of the CDBG Grant was for economic development activities. Committee member Burbidge moved to forward the Program Year 2012 Community Development Block Grant Consolidated Annual Performance and Evaluation Report to the March 12,2013 consent agenda for approval.Committee member Maloney seconded.Motion passed. 2013 Community Enhancement Grant Allocations Mr.Bennett presented the background information. The Human Services Commission evaluated the applications that were received for the Community Enhancement Grants(CEG). $20,000 in funding was available. The total amount of requested funds was$46,748.00. Seventeen groups applied last year,and this year thirty-five applications were received. Chair Honda stated that she is concerned about some of the recommendations that were made. Some of the groups that were recommended for funding have received funding from other sources. The Human Services Commission does not receive information regarding funding that the organizations may have already received. Committee member Burbidge stated that for the future they could request that the Human Services Commission has that information prior to making funding recommendations. Mr.Bennett stated that it was a very difficult decision, and there has never been established on what types of organizations should receive funding. The funds were to be used to fund small projects that had high impact to the community.The Human Services Commission will be asking City Council for direction for next year's CEG Allocations. Committee member Burbidge stated that the Human Services Commission does a very thorough job of evaluating the applications,and the Council usually accepts their recommendations. She would like the whole Council to look at the process and have a conversation as a whole. After discussion it was decided to forward this onto the March 19 City Council meeting without a recommendation. Council member Maloney moved to forward the 2013 Community Enhancement Grant Allocations without a recommendation to the March 19,2013 business agenda without a recommendation. Committee member Burbidge seconded.Motion passed. NEXT MEETING April 9,2013 at 5:30pm ADJOURNMENT Meeting adjourned at 6:20p.m.