PRHSPSC MINS 02-12-2013 City of Federal Way
City Council
PARKS,RECREATION,HUMAN SERVICES &PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday,February 12,2013
6:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda,Committee member Burbidge,Committee member Maloney
Council members in Attendance: Council member Noble-Gulliford
Staff Members in Attendance: Cary Roe,Director,Parks,Public Works&Emergency Management,Pat
Richardson,Director,City Attorney,Jay Bennett,Community Services Manager, Steve Ikerd,Parks&Facilities
Manager,John Mulkey, Street Systems Project Engineer,and Mary Jaenicke,Administrative Asst.II.
Guests: Brian Aillinger,Chair Parks Commission,Marvin Eckfeldt,King County Sexual Assault Resource Center
(KCSARC)
Chair Honda called the meeting to order at 5:30p.m.
Public Comment: Marvin Eckfeldt from(KSARC)thanked the committee for the funding that they have received,
and asked them to reinstate the$5,000 that was reduced.They are the only agency that provides comprehensive
services to the citizens of Federal Way.He stated that last year they served 171 Federal Way clients,and 80%of
those were children and teenagers.The$5,000 will pay for an additional 10 legal advocacy cases.
Committee member Burbidge moved to amend the agenda to add T-Mobile Site Lease Renewal—Twin Lakes
/BPA to the agenda as item G. Committee member Maloney seconded.Motion passed.
Commission Comment: Brian Aillinger, Chair of the Parks Commission spoke in support and approval of the
Panther Lake Open Space Trail project and the EarthCorps 2 year contract. He also stated that a Parks Commission
subcommittee meeting will be held on February 20 to discuss the renovations of the Funland play structure at Steel
Lake Park. He reported that the Parks Commission is very excited about the upcoming projects.
APPROVAL OF SUMMARY
Chair member Honda was the only committee member in attendance that attended the January meeting,therefore the
January minutes could not be approved. Committee member Burbidge moved that the January 8,2013
PRHSPSC minutes be forwarded to the February 19,2013 full Council as Council Business. Committee
member Maloney seconded.Motion passed.
BUSINESS ITEMS
Entering into an MOU with the Internet Crimes Against Children Task Force(ICAC)
Chief Wilson stated that this is federally funded through a grant from the Office of Juvenile Justice and Delinquency
Prevention.The Seattle Police Department is the host agency and runs the task force. By entering into this MOU,
the Federal Way Police Department will become an affiliate member of the task force. By being a member of the
ICAC Task Force the investigative personnel will have access to technical training at no cost.This will assist the
department in investigating Internet crimes and human trafficking,and will tie into their work with the Federal Way
Coalition against trafficking. Committee member Burbidge moved to forward the recommendation for the City
of Federal Way to enter into an MOU with the Internet Crimes Against Children Task Force. Committee
member Maloney seconded.Motion passed.
Allocation of 2013 City Employee Donations and Carrv-Forward of Unspent 2012 Human Services General
Fund Dollars
Mr.Bennett reported that there is$5,833 that was raised by City of Federal Way employees at their annual auction
and pledge drive,and$3,700 in unspent Human Services General Fund dollars for a total of$9,533. The Human
Services Commission met to discuss how to distribute the funds. The Commission considered not creating a new
contract,and to fund those agencies that did not receive the full amount that they had requested. The commission
voted to recommend allocating the$9,533 as follows: $5,000 to KCSARC,$3,000 to WA Women's Employment&
Education REACH Plus,and$1,533 to Valley Cities Counseling&Consulting Youth Development. Committee
member Burbidge moved to forward the Human Services Commission's recommendation to allocate the 2012
City employee donations and the 2012 Human Services General Fund carry-forward dollars to the February
19,2013 consent agenda for approval. Committee member Maloney seconded.Motion passed.
K:\PRHSPS Committee\2013\021213 Min.doc
PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, February 12,2013 Summary
Page 2
Human Services Funding—Shared Application
Mr.Bennett provided the background information. In 2010 the City of Federal Way joined with 18 cities to select a
vendor that would create a web based application process for Human Services funding. In 2010 agencies were able
to electronically fill out one application and select cities on the list to apply for funding. Being able to do this saved
the agencies a lot of time. During the funding cycle it was discovered that there were numerous issues with the web
based application process. Since then,the cities have joined together and negotiated with a new vendor. Kent will
be the lead agency and work with the vendor,and the city will be billed. This new contract will save the city
$6,750.00 annually. Committee member Burbidge moved to forward the Memorandum of Understanding
with the City of Kent for management of the on-line application process for Human Services funding to the
February 19,2013 consent agenda for approval. Committee member Maloney seconded.Motion passed.
Panther Lake Open Space Trail Project 30%Design
Mr.Ikerd introduced himself,and John Mulkey, Street Systems Project Engineer for the City of Federal Way. Mr.
Ikerd reported that the City has been working with Huitt-Zollars and the Parks and Recreation commission on a
potential trail connection between the BPA trail and the West Hylebos Wetlands. They have also been looking at
developing a loop around Panther Lake with a connection to the BPA trail. Mr. Mulkey gave a PowerPoint
presentation on the project. The project will include a paved pedestrian trail around Panther Lake,parking lot,new
driveway access to SW Campus Drive, signs and utility connections. The 30%design includes additional future
facilities for SEPA purposes such as playground equipment,picnic shelter and restrooms.The project will be done in
three phases: 1)Paved Pedestrian Trail,2)Parking Lot/Entrance,and 3)Park Facilities.The total construction
estimate at the 30%design phase is$1,968,248,and the total available budget is$942,582. As we move towards the
85%design phase the cost estimate should be more refined.To make up for the shortfall the Parks Department will
apply for grants,accept donations,research mitigation sources and other opportunities to complete the project.
Committee member Burbidge moved to forward the authorization for all staff to proceed with the design of
the Panther Lake Open Space Trail Project and return to Parks Commission,PRHSPC and Council at the
85% design completion for further reports and authorization to the full Council February 19,2013 consent
agenda for approval. Committee member Maloney seconded. Motion passed.
EarthCorps 2 Year Contract
Mr.Ikerd reported that this is a non-profit organization that has been doing Urban Forestry work for the city.
EarthCorps will provide event management services for nine volunteer projects and one event preparation day with
the City of Federal Way,and Corporate volunteers. They will be removing ivy and invasive species and in some
locations they will replant native species. The proposed sites for the 2 year contract are West Hylebos Wetlands,
West Hylebos Blueberry Farm,Dumas Bay Sanctuary Park,Poverty Bay Open Space and Panther Lake Open Space.
Committee member Burbidge moved to forward the authorization for a 2 year contract for Urban Forest
Health Services in the amount of$40,000.00 to EarthCorps and authorize the Mayor to execute said
agreement to the full Council February 19,2013 consent agenda for approval. Committee member Maloney
seconded.Motion passed.
T-Mobile Site Lease Renewal—Twin Lakes/BP
Ms. Richardson presented the background information. This is a lease renewal for an additional five year term.The
amendment will increase the monthly rental from$1,387.74 to$2,530.64,and will increase 4%each year beginning
January 1,2014. No discussion was held. Committee member Burbidge moved to forward the proposed Second
Amendment to the T-Mobile Site Lease to the February 19,2013 consent agenda for approval. Committee
member Maloney seconded.Motion passed.
NEXT MEETING
March 12,2013 at 5:30pm
ADJOURNMENT
Meeting adjourned at 6:30p.m.