Parks Comm PKT 05-02-2013 City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
May 2, 2013 City Hall
6:30 p.m. Hylebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT(3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES—April 4, 2013; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/Description Presenter
A. Red, White&Blues Planning Ailinger
B. Dog Park Discussion Ailinger
5. STAFF REPORTS
Topic Title/Description Presenter
A. Funland Update Ikerd
6. OTHER BUSINESS
7. FUTURE MEETINGS/AGENDA ITEMS:The next PRHSPSC Committee meetings will be held Tuesday, May 14, 2013 at
5:30 PM in the Hylebos Conference Room.
8. AGENDA SETTING
9. ADJOURNMENT
THE NEXT MEETING IS
June 6, 2013
g:barks comm mtg notes12013lagendas&minutes1050213 agenda.doc
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday,April 4, 2013 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Chair Ailinger called the meeting to order at 6:33pm.
Present: Chair Ailinger, Vice-Chair Jack Sharlock, Mark Koppang, Dwight Otto, Carol Otto, Marie Sciacqua,
and Mike Hoefel. Martin Moore arrived late.
Staff: Parks and Facilities Manager Steve Ikerd and Parks and Public Works Administrative Assistant
Shawna Upton.
The March Parks and Recreation Commission regular meeting minutes were approved as written. Motion by
Koppang to approve the minutes as written, Second by Sharlock. Motion passes.
PUBLIC FORUM
There were no public comments.
COMMISSION BUSINESS
Ailinger made a motion to amend the agenda to switch items A & B by moving item B "Outgoing
Commissioner Recognition" to the beginning of the agenda. Motion by Ailinger, Second by Koppang.
Motion passes.
OUTGOING COMMISSIONER RECOGNITION
Ailinger recognized outgoing members Marie Sciacqua and Carol Otto and thanked them for their years of
service. Appreciation plaques were handed out.
ELECTION OF OFFICERS
Ailinger noted that elections for Chair and Vice Chair will be held at this meeting and then again in December
to put elections back on schedule with the Bylaws.
Koppang nominated Ailinger to continue as Chair of the Commission. Sharlock second the nomination
for Ailinger as Chair. None opposed. Motion passes.
Koppang nominated Sharlock for Vice Chair. Ailinger second the nomination for Sharlock. None
opposed. Motion passes.
FUNLAND STUDY GROUP FINDINGS
Koppang explained to the Commission that the study group had met again to discuss the revised plan sketch
provided by Leathers regarding improvements to Funland. He mentioned the study group is focusing on the
importance of installing additional ADA elements, increasing family friendly features, adding components that
fit the original vision and theme of Funland and to try and honor the original contributors as much as possible.
Two proposed design ideas have been provided by Leathers and the study group feels that both have great
ideas and elements. However, the consensus was that mixing ideas from both designs would better fit the full
g:\parks comm mtg notes\2013\agendas&minutes\040413 minutes.doc
Parks and Recreation Commission,April 4,2013 Page 2
vision for Funland. Several ideas for improvements were discussed by the Commission as well as timeframe
needed to complete the project and how best to obtain feedback from the public regarding what components
they would like to see added to Funland.
Ailinger motioned to have Leathers create another drawing showing changes discussed by the Commission.
Koppang second. Motion passes.
RED,WHITE&BLUES PLANNING
Ailinger pointed out that the Red, White & Blues Festival is fast approaching. The Commission discussed
rotating volunteer shifts throughout the day as well as noting a need for a larger banner to increase visibility to
the public. A request was made for additional trail mix.
STAFF REPORTS
EARTH DAY UPDATE
Ikerd noted that the Earth Day volunteer event is scheduled for April 20th from 9am-noon and provided a list
of sites to be cleaned up. The park sites for this year's event are Celebration, Lakota, Olympic View,
Sacajawea and Steel Lake. Commissioners Hoefel, Otto, Ailinger, Koppang and Sharlock each signed up for
one of the park locations.
SACAJAWEA/SAGHALIE TRACK UPDATE
Ikerd provided an update from the School District indicating the District is willing to appropriate $100,000 for
Sacajawea and $100,000 for Saghalie track improvements. Federal Way School District proposed that the
City be responsible for managing the work at Saghalie, which will include work on the rubber track, and the
School District responsible for managing the work at Sacajawea which includes putting down asphalt and
rubber track.
PARKING LOT LIGHTING AT SAGHALIE,SACAJAWEA AND KARL GROSCH
Ikerd indicated that the largest problem exists at Sacajawea where the majority of lights don't work.
Ownership of some lights still needs to be determined. There are a number of burned out bulbs near the tennis
courts so those will be replaced. Saghalie and Karl Grosch had a number of burned out bulbs which have
already been replaced. At Saghalie,the gate has been moved up closer to the back parking lot.
OTHER BUSINESS
Sharlock noted the recent discussions regarding the pond at the Dog Park. The pond is the subject of
discussion because it fills with algae and can be unsafe to pets. These man-made ponds were originally for use
at the golf course and Sharlock feels that maybe the City should consider filling the pond in. Discussion
continued.
NEXT MEETING/AGENDA ITEMS
Items for the May 2, 2013 meeting are:
• Funland Update
• Red,White&Blues Planning
• Dog Park Discussion
ADJOURNMENT
Chair Ailinger adjourned the meeting at 8:23 p.m.
g:\parks comm mtg notes\2013\agendas&minutes\040413 minutes.doc
Skip Priest, Mayor
City Hall
City of Federal Way
33325 8th Ave. S.
Federal Way, WA 98003
,�k P
� � n
Y, WA
French Lake Off -Leash Dog Park
1600 B. SW Dash Point Rd. Suite 148
Federal Way, WA 48023
infoOparknals.org
www.parkpals.org
•
REQUEST FOR PROJECT FUNDING
Dear Mayor Priest,
As you are aware, Park Pals is a non-profit 501 (c) 3 organization dedicated to improving French Lake
Off -Leash Dog Park in Federal Way. Our improvements are for providing dog - owning citizens a place
to take their dogs to keep them off the street as well as offer socializing, recreation and education for
owners and dogs alike in a safe and friendly environment.
Our efforts over the past six years have included ( but are not limited to) increasing awareness for the
park, a drinking fountain for dogs and owners, a bench for all patrons, the start of a memorial garden for
dogs who have crossed the rainbow bridge and numerous clean -up days to help keep the park free of
debris.
Park Pals has done this through seasonal, monthly fundraisers at the park and off promises as well. We
average around $250.00 per event. It is incredibly slow going but we want this to be the best dog park
in King County, something for which we can all be proud
We understand that as users of the park we are obligated to maintain a certain standard of cleanliness
and safety for this park, which I think we have accomplished, and wish to continue.
We would like to do more to enhance the beauty of the park and make it more user friendly. Our
project for 2013 is to add a rain shelter to the park that will provide a relatively dry vantage point for
owners to watch their dogs, yet still interact with them, in inclement weather.
The cost of this project is slightly over $23,000. To date, Park Pals has raised $11,000 thanks to a
sizable donation from Petco. We would like to request that the City of Federal Way help us reach the
total funding needed by meeting us half way at $11,500.
Park Pals would greatly appreciate the consideration of the City of Federal Way in this endeavor.
Included with this letter are three (3) bids obtained by Park Pals for the shelter project. We have also
discussed the impact to the sprinkler system with Lakehaven and they have surveyed the area and
• •
identified no obstacles to the location we have selected, with the sole exception of changing the type of
sprinkler heads we will need in three locations near the shelter.
These bids are professional estimates, but may vary somewhat from the final calculations based on
unexpected contingencies.
Please feel free to contact me with any questions you might have regarding the project. If I cannot
answer them, I will get the answers.
Very truly yours,
Anne Heinz -Ryan
Secretary
Park Pals
425- 248 -7978
infoLpaftals.org
0
PARK PALS/FRENCH LAKE PARK SHELTER PROJECT
Bid 1. Local concrete company (MCC)
Permits and fees provided by City of Federal Way
Excavation and pMaration of site within French Lake Park.
•
Includes labor and materials to excavate, form and pour a 14" x 16' concrete slab 4" deep
except on edges and corners where slab will be 6" deep. Rebar at 3" on center each way.
Brush finish. Surrounding chain link fence. Cost including taxes $3023.
Shelter / Ramada
As pictured on last page:
14' X 16' Ramada. 92" posts - 6" x 6 ", Standard white vinyl, no custom deck, Evergreen metal roof,
cupola, weight; 32801bs., shipping $1990.
Total cost as estimated $12,193. 7% increase possible after 4/01/13 Total cost $13,047.
Construction of Ramada by Federal Way Parks Dent.
4 men x 8 hrs/day x 2 days @ $40/hr =
Gutters/DownspoutCs)
2560.
60 linear feet of gutter with mesh insert and one downspout at back corner of Ramada for drainage.
Gutters come in 5' lengths x 12 sections = 60 linear feet. Downspout = 8 ft to accommodate bend to
reach drywell. $ 800.
Dry Well
Dig 4' x 4' x 6' dry well and fill with gravel. Connect to downspout. $400.
Subtotal (cost of project) $19,830
Tax 9.5% $ 1,884
10% contingency fee $ 1,983
Total cost of project $23,697
U
PARK PALS/FRENCH LAKE PARK SHELTER PROJECT
Bid 2. Local construction company (AC &R)
Permits and fees provided by City of Federal Way
Excavation and preparation of site within French Lake Park.
Pour new concrete floor, four post bases.
Fence around perimeter of site to keep dogs away.
Erect new 14' X 16' shelter supplied by others.
Install new metal roofing supplied by others.
Install new gutters with splash blocks.
Arrange all necessary inspections.
Clean -up and dispose of all construction debris.
0
Inclusions:
All labor and materials to complete scope of work.
All work includes daily clean up and removal of debris.
All sanitary facilities.
All products installed per manufacturers specifications to ensure product warranty.
Quality control, safety procedures, scheduling for all work performed.
Three (3) year workmanship warranty.
Additional work is at $58.00 p/hour.
Exclusions:
Any necessary plans, permits, sales tax.
Unforseen conditions not visible prior to demolition.
Ramada structure and roofing supplied by others.
Permits and engineering.
Subtotal: excavation, construction and finish work: $10,603
Cost of shelter - shipped $13,047
Tax (if applicable) $ 1,007
10% contingency fee $ 1,060
Total cost of project $25,717
0
PARK PALS/FRENCH LAKE PARK SHELTER PROJECT
Bid 3. Local construction company (FASC)
Permits and fees provided by City of Federal Way
Excavate for concrete pad 14' x 16', tightline and dig for drywell.
Set up temporary fence.
Fill hole with river rock.
Cover hole with landscape material.
Cover with sod and/or reseed for grass.
Install steel rebar for pad.
Have City of Federal Way inspect rebar.
Pour concrete pad, let cure.
Install gravel for tight line.
Install perforated tight line pipe.
Wrap pipe in groundcover cloth.
Back fill ditch.
Level and reseed for grass.
Drill holes for metal brackets.
Assemble manufactured shelter with metal roof
Clean -up and haul away debris.
Labor
Materials
Rental Equipment fees
Materials - concrete
Materials tightline and drywell
Total cost of project without shelter
Total cost of shelter — shipped
Subtotal Cost
Tax 9.5%
Contingency fund
Total Project cost
•
6.394.80
$13,047.00
$19,441.80
$ 1,846.97
$ 1,944.00
$23,232.77
" r fY, 0
FifthroQm.com-
7ome - gorcen - leisure
0
O;#: '.24
1 2 13
t9ood Ord: 2!2 M13
3410 Raw 8 OibwW& PA 15044
i- 886-289- 23361M 1.724444.6901 j
a4ae: AZ E BPLwfijnsge
.. Crsde fha z:�ho
Ur ycw ureo s
Company
Name
Address
City
Phone
Emati
Dwrip lon
Arne Ryan
TOTAL
State: WA Zip, 98023
487978 Fax:
$8,799.00
Dan Mrigerski
DantbFifthroomsom
1 -888 -293- 2339 x238
Fax: 1- 724 -444 -5301
(qty
Dwrip lon
Urdt Price
TOTAL
1
CLWP1416SV -14' x 16' Vinyl Ramada
$8,799.00
$ 8,799.00
TQTAL
Standard Pa
$ '
No Deck
$ '
6" High Post Trim
$ '
Cu a
$499.00
$ 499.00
Standard Post Height
$ °
Evergreen Metal Roof
$2,039.00
$ 2,039.00
Standard White Vi
$ -
6" x 6" Posts
'
No Fan
$ '
W o:
Company
Name Same as emna
Address
My State:
Phone
Sri
Imm
Subtotal
11,337.00
i n
$ 1990.00
Discount
$ (1,134.00)
TQTAL
12193.00
Reason For Discount IL 7/1 f
10% Non Profit Discount
Notes:
Ships As Kit via Motor Freight
Estimated
Jwihwiu va
rum x� usR
After
4 Weeks Delivery