FEDRAC MINS 03-26-2013CITY OF
Federal Way
City Council
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRACI
Tuesday, March 26
5:30 p.m.
1. CALL TO ORDER
2. PUBLIC COMMENT
2013
Federal Way City Hall
Hylebos Room
'Meeting Summary
(Preliminary until approved — PRESENTED APRIL 23, 2013 FOR APPROVAL)
3. COMMITTEE BUSINESS
*Additional materials may also be distributed for review /action during the meeting
4. OTHER:
5. FUTURE AGENDA ITEMS:
6. NEXT MEETING: Tuesday, April 23, 2013
Committee Members:
Dini Duclos, Chair
Susan Honda
Bob Celski
City Staff:
Tho Kraus, Finance Director 253 835 -2520
Steve Cain, Executive Assistant 253 835 -2402
Action
Topic Title /Description
Presenter
Page*
or Discussion
A.
APPROVAL OF MINUTES /SUMMARY: FEBRUARY 26, 2013
S. CAIN
2
Approval
3/26 Committee
B.
USE COMMUNITY CENTER CAPITAL RESERVE FUNDS TO PURCHASE FOUR NEW SPIN
D. NELSON
18
Consent
BIKES
4/2 Council
C.
AMENDED AND RESTATED SOLID WASTE INTERLOCAL AGREEMENT— POTENTIAL
R. VAN ORSOW
21
Consent
ADOPTION
4/2 Council
D.
SCORE UPDATE
T. KRAUS
68
DISCUSSION
Information only
E.
FEBRUARY 2013 MONTHLY FINANCIAL REPORT
T. KRAUS
69
Consent
4/2 Council
F.
VOUCHERS
T. KRAUS
85
Consent
4/2 Council
G.
ECONOMIC DEVELOPMENT COMMITTEE — NEXT STEPS
D. DUCLOS
115
Business
4/2 Council
H.
DEVELOPING THE FIVE YEAR PACC PROFORMA— NEXT STEPS
D. DUCLOs
116
Discussion
Information only
*Additional materials may also be distributed for review /action during the meeting
4. OTHER:
5. FUTURE AGENDA ITEMS:
6. NEXT MEETING: Tuesday, April 23, 2013
Committee Members:
Dini Duclos, Chair
Susan Honda
Bob Celski
City Staff:
Tho Kraus, Finance Director 253 835 -2520
Steve Cain, Executive Assistant 253 835 -2402
CITY OF
FEDRAC March 26, 2013 V Way
1. CALL TO ORDER
By: Councilmember Duclos - Chair
Time: 5:29:30
Committee Members in attendance:
Dini Duclos x Susan Honda x_ Bob Celski -x-
0 - excused
Other Council Members and /or elected officials in attendance:
Jeanne Burbidge, Diana Noble - Gulliford, Kelly Maloney, Mayor Priest
Staff in attendance (x):
Page 2 of 7
• Tho Kraus
Finance Director
253 835 -2520
• Steve Cain
Executive Assistant
253 835 -2402
• Pat Richardson
City Attorney
253 835 -2570
• Brian Wilson
Chief of Police
253 835 -6711
• Skip Priest
Mayor
253 835 -2410
• Patrick Doherty
Community & Economic Development Director
253 835 -2612
• Cary Roe
Director -PW, Parks, Recreation and Culture
253 835 -2710
• Rob Van Orsow
Solid Waste & Recycling Coordinator
253 835 2770
• Doug Nelson
Parks, Recreation & Cultural Services
253 835 -6930
2. PUBLIC COMMENT
No public comments.
3. COMMITTEE BUSINESS
Action
Topic Title /Description Presenter Page* or Discussion
A. APPROVAL OF MINUTES /SUMMARY: FEBRUARY 26, 2013 S. CAIN 2 Approval
00:12 3/26 Committee
Discussion /Changes: STEVE CAIN EXECUTIVE ASSISTANT /STAFF 253 835 -2402
Motion: Councilmember Celski moved approval of the February 26th Finance, Economic Development, Regional Affairs
Committee minutes; second and passed.
CITY OF
FEDRAC March 26, 2013 .�- Federal Way
B. USE COMMUNITY CENTER CAPITAL RESERVE FUNDS TO PURCHASE FOUR NEW SPIN D. NELSON
BIKES
Page 3 of 7
18 Action
0:40 4/2 Council Consent
Discussion /Changes: DOUG NELSON PARKS, RECREATION & CULTURAL SERVICES 253 835 -6930
Doug discusses agenda bill, background and attachments
Doug mentions the use of the machines and membership growth from 2600 to 3300
Committee discussion:
❖ Councilmember Honda questions the lifespan of the machines — Doug responds that it is about 5 years; same
type as existing.
•� Councilmember Celski inquires about delivery - All current bikes delivered and installed in 2/12. And the
maintenance program? — We do our own regular service and use preferred vendor for serious service problems.
❖ Chair Duclos comments on observing the heavy use of the bikes, apparently some are being turned away.
•� Councilmember Celski asks what they are doing about turning folks away? Additional classes require instructors
and additional cost, however we have added additional classes (from 9 to 13) but with measured growth.
Motion: Councilmember Honda moves to forward the approval to authorize the use of $5,896.90 from the
Community Center Capital Replacement Reserves to purchase four Lemond Spin Bikes to the full Council, April 2,
2013 consent agenda for approval; second and passed.
C. AMENDED AND RESTATED SOLID WASTE INTERLOCAL AGREEMENT— POTENTIAL R. VAN ORSOW 21 Action
ADOPTION 07:50 4/2 Council Consent
Discussion /Changes: ROB VAN ORSOW SOLID WASTE & RECYCLING COORDINATOR 253 835 -2770
Rob discusses the agreement memo.
Committee:
Chair Duclos comments that there is better protection for the city's general fund. - Rate payers responsible.
•� Councilmember Celski questions a universal agreement for all cities; the signing is rolling, not all sign at the
same time.
•:► Chair Duclos - all cities involved in the discussions and final agreement.
Councilmember Celski questions liability and who is responsible for an environmental event, the source or entire
base, in case of suit — depends on the judge's decision, however there is a joint /several clause and, unless
polluter is clearly culpable, all cities are responsible.
Motion: Councilmember Celski moved forwarding Option 1 [Authorize the Mayor to execute the Amended and
Restated Solid Waste Inter local Agreement prior to the April 30, 2013 deadline.] to the April 2, 2013 City
Council Consent Agenda for approval; second and passed.
FEDRAC March 26, 2013
D. SCORE UPDATE
.:%&CITY OF
Federal Way
T. KRAUS
Page 4 of 7
68 DISCUSSION
17:45 Information only
Discussion /Changes: THO KRAUS FINANCE DIRECTOR 253 835 -2520
Tho presents a handout for the discussion (included here), ADP totals and use comparisons of different cities.
Committee:
s• Discussion ensues about use and various contracts
Councilmember Celski questions a breakeven point —Tho says the finance committee is working on that model
and they will get a consultant to look at it.
�• Councilmember Honda questions mental health services, Tho says she has heard mention but has no direct
information.
❖ Chief Wilson mentions an issue with conditional use permit that was authorized by the city at construction
❖ Chair Duclos /Chief Wilson discuss priorities, number one priority is operations, then marketing and who
provides leadership role. Chief says SCORE services are second to none. Servicing the clients, not just the PD
officers but all others coming and going in the jail. He also references deaths in other jails and the relationship
to the quality of service; he feels SCORE offers high quality and should not have that problem and it is a
marketing tool. The $73 rate in Fife particularly benefits Tacoma and Fife is not charging for transportation and
other services.
Motion: NO COMMITTEE ACTION; INFORMATION ONLY
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ADP Comparison - Federal Way
110
100 1 100 99
100
90 91 91
90 86 84 8 87
83 81 80
80 7
73 72 72
70
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year 0 Current Year
ADP Comparison - Burien
20
18
16
14
12
10
8
6 Li I
4
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year ■ Current Year
ADP Comparison - Auburn
150
140
127 174 Q3
130
119
117
120
107
110
100
90
80
70
60
57
50
Apr
May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year ■ Current Year
ADP Comparison - Burien
20
18
16
14
12
10
8
6 Li I
4
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year ■ Current Year
ADP Comparison - Des Moines
12
10
10
_
8
8 8 8 8 8 8
6 6
6
4
2
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year ■ Cun-ent Year
ADP Comparison - Renton
115
105
93
95 8 83 -- 96 98
87 84 87
85
75
76 472 76
65
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year ■ Current Year
ADP Comparison - SeaTac
30
25 24 24
20 1 20 19 19
15
1 1 15
10 9
5
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year ■ Current Year
ADP Comparison - Tukwila
35
30
25 � 25 25 25 25 22 20
25 23 2-222 23
1 1 20 20
15
10
5
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year ■ Current
ADP Comparison - Total Member Cities
425
400
0 .
375
350
325 we
300
275
250
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
■ Prior Year ■ Current Year
I
nntracts
Agency
Daily
Bed Rate
Effective
Date
Contract
Expires
Contract
Type
Billable - 2012
Prelim
Billable - YTD
Feb 2013
ADP
Revenue
ADP
Revenue
City of A, ona
$ 135.00
1/1/12
12/31/14
Walk -In
1.12
$ 55,485
1.02
$ 8,235
CLq of Bellevue
$ 135.00
6/27/12
6130/15
Walk -In
0.25
$ 12,150
0.12
$ 945
City of Black Diamond
$ 135.00
4/27/11
12/31/16
Walk -In
0.01
$ 270
$ -
Ci ofClyde Hill
$ 135.00
11 /1 /11
10/31/16
Walk -In
-
$ -
-
$ -
Ct ofCovin n
$ 90.00
4/1/12
12/31/21
4Guaranteed
4.79
$ 171,720
4.00
$ 17,100
City of Fife
$ 73.00
2/27/13
12/31/21
Walk -In
-
$ -
-
$ -
Town of Hunts Point
$ 135.00
10/1/12
12/31/15
Walk -In
$ -
$ -
City ofIssaquah
$ 135.00
1/1/12
12/31/16
Walk -In
-
$
-
$ -
City of Kirkland
$ 135.00
6/29/11
12/31/21
Walk -In
$ 135
-
$ -
City of Mercer Island
$ 135.00
5/25/11
12/31/22
Walk -In
0.08
$ 4,050
0.20
$ 1,620
City of Normand Park
$ 135.00
9/28/11
9/28/21
Walk -In
0.37
$ 18,090
0.28
$ 2,295
City of Pacific
$ 90.00
10/1/12
12/31/21
2Guaranteed
1.96
$ 78,885
5.20
$ 28,080
Port of Seattle
$ 90.00
9/1/12
8/14/15
1Guamnteed
0.01
$ 180
-
$
Private Parties
$ 135.00
Walk -In
0.06
$ 2,835
0.62
$ 4,995
City ofSn uabnie
$ 135.00
2/22/12
12/31/17
Walk -In
0.01
$ 540
-
$ -
US Marshals
$ 135.00
Walk -In
0.01
$ 405
0.02
$ 135
US Military
$ 135.00
Walk -In
0.03
$ 1,350
-
$ -
Valley Narcotics Enforcement Team
$ 135.00
6/27/12
12/31/15
Walk -In
0.01
$ 405
0.47
$ 3,780
WA Dept ofCorrections
$ 80.00
8/12/12
5/31/13
Walk -In
8.93
$ 261,360
31.48
$ 150,640
Total
17.62
$ 607,860
43.39
$ 217,825
Rate
Contract Type
80.00
100 beds or more, multi-year, with guarantee
$85.00
50 bed minimum, multi-year, with guarantee
$90.00
Retail, multi-year with guarantee
$135.00
Walk -in, on space availability basis
$30.00
Plus surcharge for 3M mental, medical, management)
Plus direct cost for major medical
Guaranteed = pay regardless of use or not
CITY OF
FEDRAC March 26, 2013 ; Federal Way
E. FEBRUARY 2013 MONTHLY FINANCIAL REPORT T. KRAUs
Page 5 of 7
69 Action
27:00 4/2 Council Consent
Discussion /Changes: Tho Kraus FINANCE DIRECTOR 253 835 -2520
Tho discusses the $10M error - due to program issue. However, it did not affect budget [Tho included the correction of
the error and that error was also corrected in the online Packet]. Tho presented the highlights of the report.
Note: Correction page and handout follow this page:
Committee:
rm Councilmember Honda and the Chair discuss Animal Control and the increases due to multi -year licenses and
the difficulty of tracking that.
•2► Councilmembers Honda and Burbidge discuss some ways to publicize the licenses.
❖ Chair Duclos and Councilmember Celski discuss the activation of traffic cameras and the lag time from photo to
revenue.
•S Councilmember Honda asks if cameras are activated during summer school; that is unknown.
Motion: Councilmember Celski moves to forward approval of the February 2013 Monthly Financial Report
to the April 2, 2013 consent agenda for approval; second and passed.
DESIGNATED OPERATING FUNDS
Designated operating funds revenue total $3.42M and is $59K or 1.7% above the year -to -date budget. Expenditures total $3.04M
and is $84K or 2.7% below the year -to -date budget.
71
-.. "
"V
;Nr,.wJl
°fit
.1 r
Beginning Fund Balance
S !M-9605,264
S t2,9614= S 12,965.272
S 12,837,016
S 15,908.747
S 15.908,747
n/a
We
OPSRATINGR6V0R11g8
)ntergovar mental
OW
493,586 il 77.770
495.000
77,993
77,472
(521)
-0,7+ /a
ahoy Tax
9.519,966
10.140,733 1 1,949,365
9.568.452
1,810,113
1.689,408
(00.705)
-6.7%
Utay Tax -prop 1 Voter Package
2.9001032
2.942379 370320
2,7914548
348:673 j
492,744
(35.929)
- 10.2%
Hotel/Motsl Lodging Tax
193AV
193343 24.951
195.000
27,800 ;
27,806
7
0.
Rai Bet," seise Tax
1AW.000
1,507314 12S324
1,400,000
203,022
131;640
(7338?)
-352%
Federal Way Coam"thy Center
1,538,622
I`1
1,739.0391 279,315
1.643,500
264.515
288,635
24.116
91
Red Light Photo Ealmanum Program
830000
2,236,713 i 198.001
810000
72.823 {
406,358
333.734
4583%
Property T - -!Cog Co avansion Levy
155,000
160,611
133000
-
1,231
1,231
n/a
Duane any Canter Fund
187.732
587,306, 118,269
Mall
94AN i
94.327
(161)
-02%
Sud boe Wow ki m4pamat Face
3,164,969
3,344,616 ,' 76,775
3,456,000
74,815
21 ,458
RAme Colection Fen
278,120
282,584E 46.490
284,671
46,834 '
47,853
1,019
2
Iaterest puuiew
30AW
11,193 i 1,112
153W
1,520 I
3,841
2.321
152
Mireelleneous /Other
2"44
30,432 1.182
25.536
991
I,=
249
25.1%
onanina Ulm 7hanairs/n:
Dinars Bay Centre Fund
113AW
113AW ` 113,000
112000
112AW
112AW
0.
FWOCOpaatioos/Reserves
706.000
706.0001
683000
26,772
!
26,772
0•
F WOC k SOORE Debt Service
915AW
913,892 i
1,832.000
n/a
Atte iel8geps Overlay
11021000
1.021,000 {
998,000
I
We
TWdOpmeftneummams
23,108,!19
26,642,192 3,552,098
28,114,288
3,344f40Z
3,422,184
88,682
1.794
OPORATMG vanN 11111ffi
City Overlay P-S-
1993,104
1,937,144 34.181
1,536,100
27.112 I
23,037
4,074
15.0'%
Udity TaxAdmie/Cash Mgmt Fare
49,OW
11i
48.999 t 8,168
AMD
&001 E
Wm
1
0.
Solid Waste
436,441
409.042 1 53,220
470,294
61,189
51,663
9,526
15.6%
Hotel/Motel Lodging Tax
409913
304.490 14.004
193300
15396 I
6,174
9222
39.9%
Federal Way CormtnityCenter
2,146355
2.112,597 276,752
2,168353
280.940;
305,516
(24.1)6)
-8.7%
Traffic Satity (Red Light Photo)
26,734
9,386 1263
- !
oh
Debt Service (Debt & Adma Fee)
1,157,669
1.083,332 4,438
2,05115M
8.404
6,170
2,234
266%
Sur'lres WaterMaaegemeat
3,521,518
2.764455 377,435
3,128,233
427.072
349394
7767/
1
Duran Bay Contra Puad
8291566
690.639 i, 90.991
683049
97AM
91.610
6.016
6.2%
vJa¢ Uflllfv T� TY®reErf ctrl.
PWCCOperstions/Resetvea
706AW
W"I '
613,000
26.7721
'
26.772
-
0
FWOC Debt Service
915AW
913,892 � -
1,832,000
-
We
Dams Bay Comm Fund
113000
113000E 1!3,000
112000
112AW
112000
0•
Arterial Sheers Overlay
1.00;1,000
1,021.000 'i'
998
f
We
Transportation Capital
696000
6%00 0 ! -
der
GemtaY8traet Fund Operstions
6,227.000
6,227,000 4914.000
5,236.000
1152 337
E 1,552337
0
Caterer" Fund Prop 1 Voter Package
2,900.187
2.702,868 ; 441,577
2.980.187
508.756
308736
1
-
0.
O,unl,.s 71a�e C�_b_ty 71w,n.brg OLf:
Comt/PoliodTnfe
830AW
f
830000
830AM
-
We
Tay
24,078¢18
22,570,043 3.739,029
23,933,425
3,123,948
3041,499
844"
2.7SL
Opermkag Rt mmn erar/(aader)
(1"16")
4A72,947 213
1480,834
233,757
381 "
142,798
39.859
OT1� FOYANClMGSO[IaCPB
1 TimTamsiers/Oants /other
639,506
557,417 40,750
252,517
96460
E 96,460
-
R
Tom OOM 0ha nko Searcy
93915116
557,417 40,730
252,527
"s
f 99,490
OA%
OTi"t YWANCM LB"
1 -Tian TOM111Ks/OdUMUnalloc 5
1,663,765
!,686,888 21,743
2,211,597
-
n/a
Teo Offier A urn
1483,7"
1¢09,018 21,743
2,211,597
0410MG FIND BAIANCK
Arterial Street
0
79,329 525,144
-
1 132,538
der
der
IkityTax(non -Prop t)
3057.713
3,1111,357 1 3,241338 2,135,158
-
{ 3368.8fi2
a/a
e/a
Utility Tax- Prop I VoterPaclage
656,960
1,076,329 972,789 1,076329
j 1060917
n/a
der
Sold Waste, & Jamycliog
150.3%
172AM i 147,264 134053
i 200.308
a/a
0/
HocelMotd Lodging Tax
0
102,416 1 214,448
-
E 125,075
der
a/a
Federal Way Community OmWw
967,446
1,197499 1 978,959 1,181.20
-
l W7,384
a/e
der
Traffic Sahty Fund
330323
1913.867 ,' 807,002 1355,284
-
2+489001
de
We
Pelts a Trails
159,807
t66AM i 153,258 168,40'7
-
� 169.350
a✓a
8/4
Debt Service Find
4013314
4,182343 ., 3,927,423 3,6.72.286
-
4,308,902
Smace Water Manecuumm
2.195,153
31210038 : 2,013607 2674.466
-
2973376
ah
d
Dams Bay Cmre Fund
(6)
138,697 ' 239,109 61,202
-
252387
der
d
71
FEBRUARY 2013 MONTHLY FINANCIAL REPORT — HIGHLIGHTS
General & Street Fund Summary —Page 70
o Revenues are above budget by $195K or 3.4% with major variances in:
Above Budd
$23K sales tax; $50K criminal justice sales tax; $48K court revenue; $96K building permits & fees; $16K
franchise fees; $20K police services
Below Budget:
$34K property tax; $23K intergovernmental; $12K misc /other
o Overall, expenditures are below budget by $293K or 4.2 %.
• Human Services exceeds year -to -date budget due to timing of contract payments
Property Tax
• Below YTD budget by $34K or 31% -timing difference
• Below YTD 2012 by $89K or 54%
Sales Tax — Pages 72 & 73
o YTD revenue of $2.04M:
• Above YTD 2012 by $124K or 6.5%
• Above YTD budget by $23K or 1.2%
o 2013 total annual budget estimate of $103M is 1.5% above 2012 annual actual
o Retail trade, construction & services account for $89K or 71% of the $124K increase compared to YTD 2012
o Preliminary March 2013 sales tax distribution is $836K:
• $43K or 5.4% above the March 2012
• $45K or 5.6% above monthly budget estimate
• YTD March sales tax revenues total $2.88M:
➢ $168K or 6.2% above YTD 2012
➢ $68K or 2.4% above YTD Budget
Utilily Tax — Pages 73 & 74
o YTD revenues as reported on the monthly financial report totals $2.18M:
• Below YTD 2012 by $338K or 13.4%
• Below YTD budget by $177K or 7.5%
HOWEVER - If adjusted for timing difference then:
o YTD revenues total $2.46M: :
➢ Below YTD 2012 by $62K or 2.5%
➢ Above YTD budget by $99K or 4.2%
o 2013 annual budget estimate of $12AM is $300K or 2.4% below 2012 annual actuals, broken out as:
• Electricity — $17K or 0.4% increase
• Gas — up $142K or 8.1 % increase
• Solid Waste - $13K or 1.6% decrease
• Cable - $46K or 3.1 %
• Phone - $322K or 31.3%
• Cellular - $67K or 2.6% decrease
• SWM - $13K or 4.6% decrease
REET — Page 75
o YTD revenues of $131K is:
■ Above YTD 2012 by $6K or 5.0%
■ Below YTD budget by $73K or 35.8%
o 2013 annual budget estimate of $1.4M is consistent with 2009 through 2012 revenues of $1.4M to $1.5M.
■ Significant Transactions:
Year 2013:
Jan — Former Garden Center (sold $1.9M / $31K tax)
Jan — Rainier Continental Apts (sold $3.2M / $55K tax)
Year 2012:
Jan - Centerpoint Management Inc (sold $2.9M / $14K tax)
Jan - Lowe's Home Improvement (sold $5M / $25K tax
Mar - The View at Redondo Yts (sold $5.1M / $25K tax)
Apr - Office Building So 333 (sold $1.4M / $7K tax
Apr — Indoor Garden Depot (sold $1.5M / $7K tax)
Jun - Weyerhaeuser IT Center (sold $17M / $84K tax)
Jun - Vacant Retail store (sold $2M / $ 1 O tax)
Jun - House (sold $1.5M / $7K tax)
Oct - Vacant Commercial Property (sold $1.1M / $5K tax)
Oct - Quality Inn & Suites (sold $2.9M / $15K tax)
Oct - Office building on 6`h Ave S (sold $3.6M / $18K tax)
Oct - Top Foods & Drug (sold $5.1M / $25K tax)
Nov - Weyerhaeuser East Campus (sold $19.8M / $98K tax)
Dec - Complete Collision Center (sold $1.1M / $5K tax)
Dec - Blue Ridge Apartments (sold $1.9M / $9K tax)
Dec - Campus Square Shopping Ctr (sold $12.5M / $62K tax)
Dec - Forest Cove Apartments (sold $29.3M / $146K tax)
Community & Economic Development Permits/Fee Activity — Page 76
• YTD revenues of $284K:
• Below YTD 2012 by $38K or 11.8%
• Above YTD budget by $96K or 51.2%
■ Accounts for 25% of the $1.15M annual budget estimate
Animal Services — Page 78
0 2013 budget is comprised of $30K license revenue and $287K expenditure for a net cost of $257K
o YTD license revenues total $16K or 54% of annual license budget
o Exceeds YTD 2012 by $7K or 84% due to multi -year license revenue
0 2013 animal license revenue conservatively estimated due to unpredictability of multi -year license
o YTD expenditures total $33K and is on target with YTD 2012
o 2013 YTD net cost is $17K:
• Below YTD 2012 by $3K or 17%
• Below budget by $14K or 46%
Red Light Photo — Page 79
o 2013 YTD net revenues total $407K
• Above YTD 2012 by $209K or 105%
• Accounts for 49% of the 2013 annual revenue estimate
o January increase of $165K is likely due to lower December 2012 collections compared to previous
months considering all cameras were operational.
Court Revenue — Page 79
o YTD revenues total $260K:
2
• Above YTD 2012 by $44K or 20.6%
• Above YTD budget by $47K or 21.8%
Note — The original court revenue estimate of $1.5M was reduced by $70K during the 2013114 adopted
budget process due to 2012 trends at the time of budget development. The current $1.43M annual revenue
estimate is more in line with 2012 annual revenue of $1.45M.
o 2013 versus 2012 highlights:
• Traffic & non - parking up $22K or 18% (previous years, have seen decreases)
• Criminal conviction fees up $7K or 76%
• DUI & misdemeanors up $7K or 59%
Federal Way Community Center — Page 81
■ YTD revenues total $288K
• Above YTD budget by $24K or 11.5%
• Above YTD 2012 by $9K or 3.3%
YTD expenditures total $305K
• Above YTD budget by $25K or 8.7%
• Above YTD 2012 by $29K or 10.4%
• Increase of $12K in personnel costs due to higher than normal service and instructor levels during
busy first quarter of 2013.
• Increase of $8K in household supplies during high membership times, and a change to bulk storage of
pool chemicals.
• Decrease of $3K in other services and charges due to timing of direct mail advertising pieces.
• Increase of $12K in utilities due to timing of payments
■ Utility Tax Contribution
• Reserves =Annual Budget $158K/YTD Actual $ l0K
• Operations = Annual Budget $525K / YTD Actual $17K or 3% of budget
■ Ending Fund Balance (Reserved for capital maintenance & replacement)
o Budget $1.2M / Actual $1.2M
Dumas Bay Centre — Page 82
■ 2013 YTD revenues of $94K
• On target with 2013 YTD budget
• Above YTD 2012 by $6K or 6.9%
■ 2013 YTD expenditures of $92K
• Below YTD budget by $6K or 6.2%
• Above YTD 2012 by $2K or 2.5%
■ 2013 operating gain is $3K
o YTD budget anticipated $3K operating loss
0 2012 YTD actual was $1 K operating loss
■ Ending Fund Balance
• YTD Budget $108K / YTD Actual $252K
• Roof repair, pump station and other capital maintenance not all spent.
3
FEDRAC March 26, 2013
F. VOUCHERS
Discussion /Changes: Tho Kraus
CITY OF
Federal Way
T. KRAUS
FINANCE DIRECTOR 253 835 -2520
•v Councilmember Honda questions photo bills - Tho will research and respond.
Page 6 of 7
85 Action
43:35 4/2 Council Consent
Motion: Councilmember Celski moves approval of the vouchers and forward to the April 2, 2013 Council Meeting for
approval, second and passed.
G. ECONOMIC DEVELOPMENT COMMITTEE —NEXT STEPS D. DUCLOS 115 Action
47:10 4/2 Council Business
Discussion /Changes: D. Duclos COMMITTEE CHAIR 253 835 -2447
Chair Duclos discusses the difficulties with establishing a council committee, i.e., public meetings, comments and
records, unintended consequences that were not what they had in mind when they brought it up. The Chair does not
want to push it forwards.
No committee action, discussion only
H. DEVELOPING THE FIVE YEAR PACC PROFORMA— NEXT STEPS D. DUCLOS 116 Discussion
47:50 Information only
_-------------- - - --
Discussion /Changes. D. Duclos COMMITTEE CHAIR 253 835 -2447
There was a meeting this morning [March 26] with Chair Duclos, Councilmember Burbidge, Patrick Doherty - Community
& Economic Development Director - and others. Patrick describes the meeting and some history of the PACC.
Patrick spoke to the need to update previous work on the project, thought it was pretty comprehensive. Now we have
partners. He spoke to PJ Santos [Lorax Partners] and they decided to involve a local expert. They have a relationship with
the manager of the Edmonds PAC. Perhaps engage him for a fee. Patrick emailed PJ Santos to emphasize that it is
important to continue the project. We need to find ways make this work and it may include some cost sharing - minimal
on our side.
There is interest on both sides to get a person to come in. We would deconstruct the functions behind all the
spreadsheets examining the framework, there is no need to reinvent the wheel or take apart the assumptions and re-
question the usage, cost, rates, etc. We can also interview south end regional performance venues and find out more
about their finances and performance experience.
Involving this person and the Edmonds Performing Arts Center in a presentation series, host visiting performing acts,
interconnected activities and various weekends, Everett, Federal Way, T and Issaquah. We can fold in the markets, have
one person speaking for several markets.
Committee:
Councilmembers Honda and Burbidge discuss the possible travel of visiting acts, Tacoma - Olympia but generally
not Kent - Auburn.
Patrick addresses the next steps, first a conversation with the local expert about direction, cost and timeline.
0 Chair Duclos questions a timeline -Patrick thinks quickly, six weeks or so.
When Patrick looked at the previous proposal, he felt they were a little conservative with staff; we will want to hire
locally, but enough to service the project.
CITY OF
FEDRAC March 26, 2013 A�AL Federal Way
Page 7 of 7
❖ Councilmember Honda asks about similar projects —the good thing about Edmonds is that it is similar, in the
ballpark and operating in the black.
❖ Councilmember Burbidge, Chair Duclos and Patrick discuss the comparisons, apples to apples? Not necessarily
but helps to understand the operations. Some venues are in rural counties and have different circumstances.
❖ Chair Duclos mentions local places that can accommodate conferences. We will find out more about that in the
next few days.
�• Councilmember Celski questions the operations; who owns and operates them, the city, a 5(01)(c)(3)?
Discussion follows, Patrick not sure, believes a relationship with school, CC, city built but who operates is
unclear; we will find out.
Tho and Patrick discuss money available, the $20K limit and Council involvement, Patrick would like to earmark $20K for
the project. Councilmember Honda requests an update.
4, Councilmember Noble - Gulliford asks about plans for the cultural side of the project; Councilmembers Honda,
and Burbidge discuss 4Culture and relationship with arts and the preforming arts center. Councilmember Noble -
Gulliford feels the arts and the cultural plan do not match the mission of the Arts Commission. Commission has
$50K — 60K budgeted for cultural plan for this year; some can go to PACC.
Chair Duclos asks if there is anything else — no response.
Motion: No committee action, information only
4. OTHER: None
5. FUTURE AGENDA ITEMS:
6. NEXT MEETING: Tuesday, April 23, 2013
Meeting adjourned 6:35 p.m.
COMMITTEE APPROVAL:
Attest:
Steve Cain, Executive Assistant
Honda Susan Bob Celski
Committee Chair Committee Member Committee Member