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AG 13-090RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: CED/HS 2. ORIGINATING STAFF PERSON: DEE DEE CnTnLnlvo EXT: 2651_ 3. DATE REQ. BY: TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G, RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT X HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT �E.G. BOND RELATED DOCUMENfS) ❑ ORDINANCE ❑ CONTRACT AMENDMENT (AG#): ❑ OTHER 5. PROJECT NAME: G�r.s CtRCt,E ❑ RESOLUTION ❑ INTERLOCAL 6. NAME OF CONTRACTOR: VALLEY CITIES COUNSELING & CONSULTATION ADDRESS: E-MAIL: SIGNATURE NAME: TELEPHONE FAX: TTTLE 7. EXHIBITS AND ATTACHMENTS: X SCOPE, WORK OR SERVICES X COMPENSATION X INSURANCE REQUIItEMENTS/CERTIFICATE ❑ AT.i. OTHER REFERENCED EXHIBITS X PROOF OF AUTHORITY TO SIGN ❑ REQUIItED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENTDATE: O1/O1/2013 COMPLETION DATE: 12/31 /2014 9. TOTAL COMPENSATION $10,000 (INCLUDE EXPENSES AND SALES TAX, g' nr1Y) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO g' 1�5, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR � CITY ❑ PURCHASING: PLEASE CHARGE TO: 001-7300-089-562-10-410 10. DOCUMENT/CONTRACT REVIEW I1�TITIAL / D TE �tEVIEWED I1�TITIAL / DATE APPROVED ❑ PROJECT MANAGER .3 a ❑ DIRECTOR � RISK MANAGEMENT (� nrPr.icnsr..E) ❑LAW � �' lq•I3 ll. COUNCILAPPROVAL(IFAPPLICABLE� COMMITTEEAPPROVALDATE: COUNCILAPPROVALDATE: 12 OSENT TO VENDOR/CUO TRACTOR DATE SENT: ��LJ (� DATE REC'D:�! �/� O ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, L CENSES, EXHIBITS ❑ LAW DEPARTMENT �GNATORY (1vtAYOx o IRECTOR� ❑ CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED COMMENTS: IIVITIAL / DATE SIGNED .2 J .,� AG# DATE SENT: 1-4 •�j' L� CITY OF ` �, Federal CITY HALL ��� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway. com HUMAN SERVICES AGREEMENT FOR GIRLS CIRCLE This Human Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Valley Cities Counseling & Consultation, a non-profit organization ("Agency"). T'he City and Agency (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: VALLEY CITIES COUNSELING & CONSULTATION: Kristen Royal 33301 - 1 st Way S. Federal Way, WA 98003 (253) 250-4063 (telephone) The Parties agree as follows: CITY OF FEDERAL WAY: Denise Catalano 33325 8�' Ave. S. Federal Way, WA 98003-6325 (253) 835-2651 (telephone) (253) 835-2401 (facsimile) denise.catalano@cityoffederalway.com 1. TERM. The term of this Agreement shall be for a period of two (2) years commencing on January 1, 2013 and terminating on December 31, 2014 ("Term"). Funding for the second year of the Agreement is contingent upon satisfactory Agreement performance during the first year of the Agreement term and upon funding availability. This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Agency. 2. SERVICES. The Agency shall perform the services more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Agency warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Agency of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth above. The City may terminate this Agreement immediately if the Agency fails to maintain required insurance, breaches confidentiality, or materially violates Section 12, and such may result in ineligibility for fizrther City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Agency an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit "B", attached hereto and incorporated by this reference. The City shall reimburse the Agency only for the approved activities and in accordance with the procedures as specified in Eachibit "B". The Agency shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resulting from this Agreement. HUMAN SERVICES AGREEMENT - 1- 4/2011 ` CITY pF GITY HALL ' � ,,.�;�.. Fe d e ra I Way 33325 8th Avenue South Federal Way, WA 9$003-6325 (253) 835-7000 www cityof%deralway. cam 4.2 Method of Pavment. On a quarterly basis, the Agency shall submit to the City an invoice for payment on a form provided by the City along with supporting documentation for costs claimed in the invoice and all reports as required by this Agreement. Payment shall be made on a quarterly basis by the City only after the Services have been performed and within forty-five (45) days after the City's receipt and approval of a complete and correct invoice, supporting documentation and reports. The City will use the quantity of Services actually delivered, as reported on the Agency's reports, as a measure of satisfactory performance under this Agreement. The City shall review the Agency's reports to monitor compliance with the performance measures set forth in Exhibit "A" Should the Agency fail to meet the performance measures for each quarter, the City reserves the right to adjust payments on a pro rata basis at any time during the term of this Agreement. Exceptions may be made at the discretion of the City's Human Services Manager in cases where circumstances beyond the Agency's control impact its ability to meet its service unit goals and the Agency has shown reasonable efforts to overcome these circumstances to meet its goals. If the City objects to all or any portion of the invoice, it shall notify the Agency and reserves the option to pay only that portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to settle the disputed portion. 4.3 Fina1 Invoice. The Agency shall submit its final invoice by the date indicated on Ea�hibit "B". If the Agency's fmal invoice, supporting docuxnentation, and reports are not submitted by the last date specified in Exhibit "B", the City shall be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice; provided, however, that the City may elect to pay any invoice that is not submitted in a timely manner. 4.4 Budeet. The Agency shall apply the funds received from the City under this Agreement in accordance with the line item budget set forth in Exhibit "B". The Agency sha11 request in writing prior approval from the City to revise the line item budget when the cumulative amount of transfers from a line item in any Project/Program Exhibit is expected to exceed ten percent (10%) of that line item. Supporting documents are necessary to fully explain the nature and purpose of the revision, and must accompany each request for prior approval. All budget revision requests in excess of 10% of a line item axnount shall be reviewed and approved or denied by the City in writing. 4.5 Non-Annropriation of Funds. If sufficient funds are not appropriated or allocated for payxnent under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 �v Indemnification. The Agency agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, dexnands, actions, suits, causes of action, azbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives arising from, resulting from, or in connection with this Agreexnent or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City, the Agency's liability hereunder shall be only to the extent of the Agency's negligence. Agency sha11 ensure that each subcontractor sha11 agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Agency pursuant to this paragraph. The City's inspection or acceptance of any of Agency's work when completed sha11 not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Agency waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Agency's indemnification sha11 not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. HUMAN SERVICES AGREEMENT - 2- 4/2011 � CITY OF '�,,'�•..., Federal CITY HALL W�� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. crtyoffederahvay. com 5.3 Citv Indemnification. The City agrees to release, indemnify, defend and hold the Agency, its officers, directors, shareholders, partners, employees, agents, representatives, and sub-contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Agency agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Agency, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Agency agrees to carry as a minunum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from prexnises, operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assuxned under an insured contract with limits no less than $1,000,000 for each occurrence and $1,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non-owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liabilitv. Agency's maintenance of insurance as required by the agreement sha11 not be construed to limit the liability of the Agency to the coverage provided by such insurance, or otherwise limit the City's recourse to any rexnedy available at law or in equity. The Agency's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City sha11 be excess of the Agency's insurance and shall not contribute with it. 6.3. Additional Insured, Verification. The City sha11 be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Agency shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Agency sha11 furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Agency's insurance policies are "claims made," Agency shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Agency in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Agency may be grounds for immediate termination. All records submitted by the City to the Agency will be safeguarded by the Agency. The Agency will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Agency while performing the Services shall belong to the City upon delivery. The Agency make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement all originals and copies of any such work product remaining in the possession of Agency shall be delivered to the City. HUMAN SERVICES AGREEMENT - 3- 4/2011 � CITY OF , ',�,��.., Federal CITY HALL W�� 33325 8th Avenue South Federal Way, WA 9$003-6325 (253) 835-7000 www cityof/edershvay. com 9. BOOKS AND RECORDS. The Agency agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be maintained for a period of six (6) years after the termination of this Agreement and may be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT AGENCY. The Parties intend that the Agency shall be an independent Agency and that the Agency has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Agency sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Agency shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the Services and work and shall utilize all protection necessary for that purpose. All work shall be done at Agency's own risk, and Agency shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Agency shall pay a11 income and other taxes due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Agency, shall not be deemed to convert this Agreement to an employment contract. 11. CONFLICT OF INTEREST. It is recognized that Agency may or will be performing services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Agency's ability to perform the Services. Agency agrees to resolve any such conflicts of interest in favor of the City. Agency confirms that Agency does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Agency's selection, negotiation, drafting, signing, administration, or evaluating the Agency's performance. 12. EOUAL OPPORTUNITY EMPLOYER In a11 services, programs, activities, hiring, and employrnent made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Agency or its subcontractors of any level, or any of those entities' employees, agents, sub-agencies, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to, the following: employrnent, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Agency shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached E�chibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assi�nent and Beneficiaries. Neither the Agency nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non- HUMAN SERVICES AGREEMENT - 4- 4/2011 ` CITY OF '�,�..., Federal GITY HALL W�� 33325 Sth Avenue South Federal Way, WA 98003-6325 (253) 835-7000 w�vw cityoffederalway com assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity sha11 have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Comvliance with Laws. The Agency shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and a11 of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Agency's performance of this Agreement. Any notices required to be given by the Parties sha11 be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreexnent are not intended to be exclusive, but sha11 be cuxnulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default imxnediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, sha11 be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including a11 appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Agency represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if a11 Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of a11 signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement sha11 be the "date of mutual execution" hereof. [Signature page follows] HUMAN SERVICES AGREEMENT - 5 - ; � �� 4/2011 ` CITY OF �, Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 9$003-6325 (253) 835-7000 www cityoffederahvay. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY P'ck Doherty, Di ec r Community & Econ mic Development Services DATE: `'C' Z ' �� VALLEY CITIES By: ��,� Printed Name: i���i���Tl�s_�'�1 Ld � Title: � DATE: � � � � STATE OF WASHINGTON ) J� ) ss. COUNTY OF 1�' �`�' ) ,TATION ATTEST: i City Clerk, Carol McNe lly, C C APPROVED AS TO FORM: �1.[�a�.l�aJ�-t' f� City Atto y Patricia A Richardson On this day personally appeared before me �s NN 47'�f P, % �9-y Lo� to me known to be the ��� of �%8 !�� �°�T��� .e-atissG�n� d NSvcrM7a'� that executel the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this �"'� day of ���L , 20�. KANDISS A. TORZA NOTARY PUBLIC STATE OF WASHINGTON COMMISSION EXPIRES JUNE 20, 2018 �� Notary's signature L-�y � % � Notary's printed name �lq,vD�rt �. o��/� Notary Public in and for the State of Washington. My commission expires ��lo�jz,/6 HUMAN SERVICES AGREEMENT - 6- 4/2011 � CITY OF , �.., Federal Way EXHIBIT ��A" SERVICES Project Summary CITY HALL 33325 Sth Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. dtyoflederahaey. com The Agency shall provide a structured support group for middle & high school aged females who have been identified by teachers and school administers to be high-risk for juvenile delinquency in the City of Federal Way. The Agency shall ensure that services provided with funding under this Agreement are made available to Federal Way residents. Performance Measures A. Number Served The Agency agrees to serve, at minimum, the following unduplicated number of Federal Way residents with Human Services funds: lst Quarter 2°d Quarter 3'd Quarter 4`" Quarter JAN. — MARCH APRIL - NNE NLY — SEPT. OCT. — DEC. TOi81 No. of unduplicated Federal Wa ersons assisted in 2013 8 8 6 8 30 No. of unduplicated Federal Wa ersons assisted in 2014 8 8 6 8 30 B. Units of Service The Agency agrees to provide, at minimum, the following units of service by quarter: 18t Quarter 2°d Quarter 3'd Quarter 4�' Quarter JAN. - MARCH APRIIr NNE NLY — SEPT. OCT. —DEC. TOtsl 2013 1. Counseling/Group Session 18 18 7 18 61 2. 2014 1. Counseling/Group Session 18 18 7 18 61 2. HUMAN SERVICES AGREEMENT - 7- 4/2011 CITY OF CITY HALL ` 33325 8th Avenue South ,�..., Fe d e ra I Way Federal Way, WA 9$003-6325 (253) 835-7000 www cityof%deralway com C. Defmition of Services 1. Counseling/Group Sessions: A service unit is a Girls Circle group session, defined as a two-hour psycho- educational group. D. Outcome(s) Outcome(s) to be reported: 1. Improved ability to meet developmental milestones. Records A. Project Files The Agency shall maintain files for this project containing the following items: 1. Notice of Grant Award. 2. Motions, resolutions, or minutes documenting Board or Council actions. 3. A copy of this Agreement with the Scope of Services. 4. Correspondence regarding budget revision requests. 5. Copies of all invoices and reports submitted to the City for this project. 6. Bills for payment with supporting docuxnentation. 7. Copies of approved invoices and warrants. 8. Records documenting that costs reimbursed with funding provided under this Scope are allowable. Such records include, but are not limited to: ■ for personnel costs, payroll for actual salary and fringe benefit costs. ■ for staff travel, documentation of mileage charges for private auto use must include: a) destination and starting location, and b) purpose of trip; and • for copy machine use, postage, telephone use, and office supplies when these costs are shared with other programs and no invoice is available, log sheets or annotated invoices. HUMAN SERVICES AGREEMENT - 8- 4/2011 CITY OF ,�.... Federal LS CITY HALL ��� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederalway. com Documentation of client income. The Agency agrees to use the HUD Income Guidelines to report income of clients served under this Agreement. Income guidelines may be adjusted periodically by HUD. King:C+�unt�t f1t �0131ntattiie Limits Surr�marry E�f�e IZj�Y�'2012 Income Median ��m�t 1 2 3 4 5 6 7 8 Income Category Person Persons Persons Persons Persons Persons Persons Persons Extremely Low (30%) $18,200 $20,800 $23,400 $26,000 $28,100 $30,200 $32,250 $34,350 Income Limits Very Low $86,700 (50%) $30,350 $34,700 $39,050 $43,350 $46,850 $50,300 $53,800 $57,250 Income Limits Low (80%) $45,100 $51,550 $58,000 $64,400 $69,600 $74,750 $79,900 $85,050 Income Limits The Agency agrees to use updated Income Guidelines which will be provided by the City. Reports and Reporting Schedule The Agency shall collect and report client information to the City quarterly and annually on a Service Unit Report to be provided by the City in the format requested by the City. The Agency shall submit an Annual Demographic Data Report. The agency shall collect and retain the data requested on this form from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually no later than January 15 in the format requested by the City. The Agency shall implement and track at least one measurable outcome for the program as presented in the application. Changes to the outcome presented in the application must be approved by the City prior to implementation. The Agency shall report the results of its outcome measure(s) annually on the Annual Outcome Data Report to be submitted by January 15 in the format requested by the City. Public Information In all news releases and other public notices related to projects funded under this Agreement, the Agency will include information identifying the source of funds as the City of Federal Way Human Services General Fund Program. HUMAN SERVICES AGREEMENT - 9- 4/2011 � CITY OF CITY HALL ' � ,,.'� Federal Way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffede�alway. com EXHIBIT'�B" COMPENSATION Project Budget The Agency shall apply the following funds to the project in accordance with the Line Item Budget Summary. The total amount of reimbursement pursuant to this Agreement shall not exceed $10,000. A. City of Federal Way Funds 2013 2014 Ci of Federal Wa General Fund: $5,000 $5,000 Total Ci of Federal Wa Funds: $5,000 $5,000 B. Line Item Bud et 2013 2014 Personnel Services detail below $3 967 $3,967 Office or eratin Su lies $83 $83 Rent & Utilities $250 $250 Communications $175 $175 Travel and Trainin $250 $250 Other s eci $ $ Client Assistance/Travel $250 $250 Administration Overhead $25 $25 Total Ci of Federal Wa Funds: $5 000 $5,000 C. Personnel Detail Position Title Position Full Annual Salary HS Funds Time E uivalent and Benefits Family Support Clinician .815 $48,658 $3,967 (3.Shrs/wk Total: $48,658 $3 967 Reimbursement Requests and Service Unit Report forms shall be submitted no less frequently than quarterly and are due on the following dates: 1 st Quarter: April 15 or within 10 days of notice to proceed, whichever is later; 2nd Quarter: July 15; 3rd Quarter: October 15; and 4th Quarter: Final Reimbursement Request and Service Unit Report forms due January 8; Demographic Data Report and Annual Outcome Data Report with supporting documentation due January 15. T'he Agency sha11 submit Reimbursement Requests in the format requested by the City. Reimbursement Requests Invoices shall include a copy of the Service Unit Report and any supporting documents for the billing period. HUMAN SERVICES AGREEMENT - 10 - 4/2011 � c�TV oF , �.... Federal Estimated Quarterly Payments: 2013 1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2014 1 S` Qtr 2nd Qh, 3'� Qtr 4�' Qtr $1,250 $1,250 $1,250 $1,250 $1,250 $1,250 $1,250 $1,250 CITY HALL ��� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www ctryoffedera/wey. com Expenses must be incurred prior to submission of quarterly reimbursement requests. Proof of expenditures must be attached to the reimbursement request for invoice to be approved. Quarterly reimbursement requests shall not exceed the estimated payment without prior written approval from the City. Estimated quarterly payments are contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City with satisfactory explanation of how the performance measure will be met by year-end on the Service Unit Report. Conditions of Funding The Agency agrees that it will meet the specific funding conditions identified for the Agency and acknowledges that payrnent to the Agency will not be made unless the funding conditions are met. The Agency is responsible for meeting the applicable portions of the funding conditions adopted as part of the 2013-14 Human Services General Fund Allocation Process including: No Conditions. HUMAN SERVICES AGREEMENT - 11 - 4/2011 a� DRAFT MOTION March 17, 2011 Recommended Action: THE BOARD OF DIRECTORS APPROVES TRANSFER OF CEO AUTHORITY FROM INTERIM CEO, STACEY DEVENNEY, TO KEN TAYLOR, CEO, EFFECTNE MARCH 1, 2011. THIS ACTION ALSO AMENDS THE REGISTERED AGENT FROM FAITH RICHIE TO KEN TAYLOR AS NOTED IN ARTICLE X OF THE ARTICLES OF INCORPOR.ATION AND AUTHORIZES THE CHIEF EXECUTIVE OFFICER, KEN TAYLOR, SIGNATURE AUTHORITY TO SIGN CONTRACTS WITH ALL FUNDERS AND ALL OTHER LEGAL DOCUMENT'S ON BEHALF OF VALLEY CITIES COUNSELING & CONSULTATION. _ __ _ __ _ _ ✓� � . (,r� / � �e Brian Wilson, Board Ch ' Date � � VALLEY CITIES COUNSELING & CONSULTATION BOARD OF DIRECTORS BOARD MEETING MINUTES r� i s a r a r r a� r o i m i. a r� r o i. t� i. � i e s r a r r� i a i. � i,^✓ �. r,� i� r a r i� r i n i� i� r m i�✓ r r� i f s i� i c� i, e a r. � i, s s i, c m i t✓ i� r� r s.� i� v i. � r e� i n i� i, e r i a n. � v r E a i, e e i c� t n� i a r i s s i. � s i s� ' i. � i. e� i v i e� i n i r, i t v r c r� c r✓ ra v i. r^� 'r c � i. � i• x r i� i: n. c r r� s i 0� s� i. � i w� i m i, a r r m i v i� r i� r r J i s s i�� m i n i a r i�� a i r r i n DATE: PLACE: MEMBERS PRESENT: EXCUSED MEMBERS: STAFF PRESENT: � � fll� IV. March 17, 2011 2704 I Street NE; Auburn, WA 98002 Walt Bishop, Chuck Booth, Jeannie Johnson, Sharon Lavigne, Kelly Togeson, Iwen Wang, Charles Woode Barbara Bell, Deb Casey, Barb Muczynski, Steve Williams, Brian Wilson Ken Taylor, Stacey Devenney, Shekh Ali, Pam Taylor, Kandiss Torza CALL TO ORDER AND ANNOUNCEMENTS: Board Vice Chair, Walt Bishop, called the meeting to order at 5:15 p.m. STAFF RECOGNITION: None APPROVAL OF THE AGENDA :conded and motion carried.: FEBRUARY MINUTES The February Minutes were approved as written. STAFF COMMUNCIATION TO THE BOARD CEI - -- -- - --- •— - --- - - . ,.,... ..,. ...G,..., . , � . � L V. COMMITTEE REPORTS FINANCE COYMITTEE EXTERNAL AFFAIRS: - VI. EXECUTIVE COMMITTEE Walt reported in Brian's absence. The committee discussed; • CMHC server issues and relocation as reported in the CEO report. • Privilege for new MD and Re-Privileging for ARNP The committee reviewed and approved the privileges for new MD, Anna Holen, and re-privileging for ARNP, Debi Kabisch. This process is in accordance with the JCAHO requirement that the Board be made aware of the approval. The Board Chair will continue to sign the approvals. • Walt presented a draft motion to the Board transferring CEO authority to Ken Taylor. VI1. ADJOURNMENT The meeting was adjourned at 5:40 p.m. The next Board meeting will be held on April 21, 2011 at 5:00 p.m. � e�TY n� '�..., Federal Way CITY HAI.L 33325 Sth Avenue South Federal Way, WA 98003-6325 (253) 835-7000 WWW G1y0�@f8hN8y C01I1 City of Federal Way Human Services Contract for 2013-2014 General Fund Authorized Signatures for Invoices I authorize the following individuals to sign invoices and quarterly reports on behalf of: A-il fh �� ri� 1 for (Contracting Agency), the following: ��rMn�l SC-xc�rc£ i/�G�tfy,tt�,� �n �� C:,rc� (Program Title). Authorizing Signature: (must be signed by person who signs the contract, generally, Executive Director) A/N�ll� L . /�y �o 1 Name) (Signature �� (Title) 1 ' � � � (Date) ....._ ....................................................................�....................................._.................................................................................................._..........�._..............................,............_...........,...�.............�.................__.......m....... Additional Aufhorized Signature: Additional Authorized Signature: o? /�c lL�f /'�h / � Fo (Printeq� Name) , (Title) (Signature I�u�� � �lN�O (Printed Name) "��•. � S�c'�C{. (Title) �Mi1� �t� d��ol Id�/3 (Signature) (Date) Note: It is the responsibility of the contractor to inform the City of Federal Way if they wish to add a name to or delete names from this list. ACORD,� Client#: 709605 VALLECIT DATE(MMIDD/YYY1� CERTIFICATE OF LIABILITY INSURANCE 6/15/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS ,CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES 'BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. lf SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTA NAME: Kibble 8� Prentice, a USI Co CL a�"N .�: 206 441-6300 � N, ; 610-362-8530 601 Union Street, Suite 1000 e-Nw� Seattle, WA 98101 ADORESS: INSURER(8) APFORDING COVERAGE WUC i nasur�n: Philadelphia lndemnity Insuranc 18058 INSURED MSURER B : Valley Cities Counseling 8 Consultation 325 W Gowe St i�su�R c: Kerrt, WA 98032 �"��' INSURER E : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. M� TYPE OF INSURANCE ADDL SUBR p��Y NUMBER �MI�DD � ��Y � �� A�"��uTM PHPK879954 6/30/2012 06/30/207 EACHOCCURRENCE a1 000000 X COMMERCIAL GENERAL LIABIUTY PREMISES �o .�a�irrence S i��O X CWMS-MADE � OCCUR MEDEXP Myoneperaon) SSOOO X 1/28/87 Retro PERSONAL 8 ADV INJURY S i OOO OOO X WA Stop Gap GENERALAGGREGATE SS OOO�OOO GEN'L AGGREGATE LIMIT APPLIES PER: PROOUCTS - COMP/OP AGG a 3�000�000 X POLICY �E�a �oc WA Sto Ga $�1 m/s1 m/�1 m ,; AN'�OB1� �� PHPK879954 6I30/2012 06130/201 �MB�IN�EnDtSINGLE LIMIT 7,000,000 )( A�. A�Q BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per acadent) $ X HIR DSAUTOS X NON-0WNED PROPERTY DAMA6E a AUTOS Peractident $ A X �""�'�'�^ ""a occuR PHUB385742 6/30/2012 06/30/201 EACH OCCURRENCE s5 000 000 �� � X CLAIMS-MADE per underlying AGGREGA7E s5 000 000 DED X RETENTION $i O OOO $ WORI�RS CWNPENSATION WC 3TATU- OTH- AND B�+LOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE Y/ N E.L. EACH ACCIDENT $ OFFlCERlMEMBEREXCLUDED? � N/A (MandaEOry In NH) E.L. DISEA3E - EA EMPLOYEE $ If yes, desaibe under DESCRIPTION OF OPERATIOMS below E.L. DISEASE - POLICY LIMIT $ A Prof Liab PHPK879954 6/30/2012 06I30/201 51,000,000 per claim Claims Made 1/28/87 Retro 53,000,000 aggregate DESCR�TION � OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Addidonal Remarks Schedule, M mors s�aee is requirad) RE: Gi�l's Circle Program Certificate Holder is additional insured on the general liability as respects their interest with the named insured. Evidence of Insurance for Professional Liability City of Federal Way Girl's Circle Program 33325 8th Ave S PO BOX 9718 Federal Way, WA 98063-0000 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WRH THE POLICY PROVISION8. AUTHOWZE� REPRESENTATNE �� � �� OO 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 of 7 The ACORD name and logo are registered marks of ACORD #57361708/M7355914 AXVZP This page has been left blank intentionally: Client#: 709605 VALLECIT ACORD,� CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYI� 6/15/2012 THIS CERTIFICATE IS ISSUED AS A AAATTER OF INFORAAATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS `CERTIFICATE DOES NOT AFFlRMATIVELY OR NEGATNELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES 3ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and condkions of the policy, certain policies may require an endorsement. A statement on this certificate dces not cor�fer rights to the certificate holder in lieu of such endorsemer�t/s1. PROnuc� Kibble & Prentice, a USI Co CL 601 Union Street, Suite 1000 Seattle, WA 98101 aasur�o Valley Cities Counseling & Consultation 325 W Gowe St Kerrt, WA 98032 A: e: INSURER E : 206 441-6300 Indemnity Insuranc 610-362-8530 18058 COVERACaES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWiTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. � TYPE � INSURANCE POLICY NUMBER POLICY EFF EXP LIMI'f8 A ��`"-'"�"TM PHPK879954 /2012 06/30/201 EACH OCCURRENCE a 1 000 000 X COMMERCIAL GENERAL LIABILITY ��� ��„� s 100 0� - — — CLAIMS-MADE � OCCUR -- _ - -- - MED EXP (My ane ) $ S OOO _ _. X 1/28/87 Retro PERSONAL 8 ADV INJURY S ��� � X WA 8top Gap GENERAL.AOGRE(3A7E s3 000 000 GEN'L AGGREGATE LIMR APPLIES PER: PRODUCTS - COMP/OP AGG $ S�OOO OOO } X�icv �� �oc WA Sto s51m/S1m1s7m ," ^�OA��� ��uTM PHPK879954 6/30/2072 06/30/201 � 88���SINGLE LIAAIT 1 000,000 X ANY AUTO BODILY INJURY (P� peraon) 5 ALL OWPIED SCHEDULED BODILY INJURY (Peraceident) S AUTOS AUTOS X HIRED AUTOS X q����ED P�O �DAMAGE a $ A► X �M�� � occuR PHUB385�1'42 30/2012 06/30/201 EACH OCCURRENCE s5 000 000 °�� � X cwmsuuoe per unde�lying aao�c�nre s5 000 000 DED X RETENTION $� O OOO $ WORI�RS CONp�ENSATION WC STATU- OTH- AND EMPLOYBtS' LIABILJTY ANY PROPRIETORIPARTNER/EXECUTIVE Y! N EL EACH ACCIDENT 8 OFFlCERfMEG18ER EXCIUDED? � N / A (14�ry in !Mi) E.L DISEASE - EA EMPLOYEE $ If Yes� desaibe under OESCRIPTION OF OPERATIONS below EL DISEASE - POLICY LJMIT $ A Prof Liab PHPK879954 30/2012 06/30f201 $1,000,000 per claim Ciaims Made 1/28/87 Retro 53,000,000 aggregate �SC�PTION OF OPERATIONS I LOCATIONS 1 VHiICLES (Attach ACORD 101. Ad�tlo�l Remarks Schedule� if more spece is requ6ed) Certificate Holder is additional insured per attached CG 2026 endorsement on the general liability as respects their interest with the named insured. Evidence of Insurance for Professional Liability Clty of Federal Way Human Services Division 33326 8th Ave S PO BOX 9718 Federal Way, WA 98063-0000 ACORD 25 (2010/05) 1 Of 1 #57361 T091M7355914 SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CJINCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE YYILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONB. AIJTHORIZED REPRESENTATIVE .�' � ���-- O 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AXVZP This page has been left blank intentionally: r POLICY NUMBER PHPK879954 COMMERCIAL GENERAL LIABILITY CG 20 26 O7 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement mod�es insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Additional Insured Person(s) or Organization(s): City of Federal Way Human Senrices Division 33326 8th Ave S PO BOX 9718 --�ede�Afay, V�F�98A�r3-AOUO- ___ ___ _ _ . , Informafion required to complete this Schedule, if not shown above, will be shown in the Declarations. WHO IS AN INSURED (Section il) is amended to include as an insured the person(s) or organization(s) shown in the Schedule, but only with r respect to liability for "bodily injury," "property damage,° or °personal and advertising injury° caused in whole or in part, by your ac� or omissions or the acts or omissions of those acfing on your behalfi A. In the performance of your ongoing operations; or B. In connecaon with your premises owned by or rented to you. CG 20 26 07 04 Copyright Insurance Services Office, Inc., 2004 Page 1 of 1