LUTC MINS 03-04-2013City of Federal Way
City Council
Land Use and Transportation Committee
March 4, 2013
5:30 PM
City Hall
City Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Diana Noble - Gulliford
and Jeanne Burbidge.
Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public Works
Director Marwan Salloum, Deputy Public Works Director Ken Miller, Streets Systems Engineer Jeff Huynh, City Traffic
Engineer Rick Perez, Senior Transportation Planning Engineer Sarady Long, Water Quality Specialist Hollie Shilley,
Surface Water Manager Will Appleton, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Darlene
LeMaster.
1. CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT
There was no public comment.
3. BUSINESS ITEMS
Topic Title/Description
A. Approval of the February 4, 2013 LUTC Minutes
Committee approved the February 4, 2013 LUTC minutes as presented.
Moved: Burbidge Seconded: Noble - Gulliford Passed: Unanimously, 3 -0
Forward
to Council
N/A
B. Acceptance of the WSDOT Quick Response Safety Grants Mar. 19, 2013
Consent
Senior Transportation Planning Engineer Sarady Long presented information on this item.
There was no public comment. Chair Celski asked if there was anything not covered by the
grants. Mr. Long confirmed that the grants cover all costs. Chair Celski complimented Mr.
Long on the illustrations and his presentation.
Committee member Burbidge commented that she has noticed the reflective applications in
other jurisdictions and is looking forward to seeing them in Federal Way.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble - Gulliford
C. NPDES Annual Report and Updated SWMP
Passed: Unanimously, 3 -0
Water Quality Specialist Hollie Shilley presented information on this item. There was no
public comment. Chair Celski praised Ms. Shilley on her presentation and asked if there are
any foreseeable challenges in meeting the terms of the permit between 2013 and 2018? Ms.
Shilley responded that the two main challenges that staff foresee are: implementing LID
techniques and making them the preferred practice; and, establishing a water quality
monitoring program. For water quality monitoring, the City has a couple options: the City can
either pay into a regional program or can do the work in- house. Staff must notify DOE prior to
December 31, 2013 on how the City will facilitate water quality monitoring.
Mar. 19, 2013
Consent
Land Use /Transportation Committee Page 2 March 4, 2013
Committee member Noble - Gulliford asked about the "hot spot list ". Ms. Shilley described a
`hot spot' as an area of infrastructure that could be of potential risk for water quality issues
during a storm event. Committee member Noble - Gulliford asked if the City contracts out for
the maintenance of the 5,128 catch basins (noted in ( #73 of the NPDES Annual Report). Ms.
Shilley responded that the City contracts out for catch basin cleaning (vactor service).
Committee member Noble- Gulliford asked if the hot spot list ( #69 of the NPDES Annual
Report) would be earmarked for future potential improvement projects. Surface Water
Manager Will Appleton responded that as long as the storm water infrastructure is in good
repair (not blocked or obstructed), it will adequately handle a 25 year event. Monitoring the
hot spots for potential blockage can be proactive. If a certain area has reoccurring issues, that
location may be scheduled for future improvement. Committee member Noble - Gulliford asked
if the new monitoring requirement will be more costly for the City. Mr. Appleton responded
that the monitoring component of the permit will require additional funds, possibly from the
SWM utility, to pay for this requirement. Mr. Appleton also noted that as the City implements
LIDs as best practice, the costs associated with these improvements will be on the developer
and not the City. There was brief discussion on what triggers the need for some of the LID
improvements, using a current commercial project as an example. Mr. Appleton noted that the
amount of impervious surface is the main trigger for LID requirements.
Committee forwarded Option #1 as presented.
Moved: Noble- Gulliford Seconded: Burbidge
D. 2013 Asphalt Overlay Program — Bid Award
Passed: Unanimously, 3 -0
Street Systems Engineer Jeff Huynh presented information on this item. There was no public
comment. Committee member Noble - Gulliford asked what will happen to Schedule A? Will it
be added to the following year (2014)? Mr. Huynh responded that Schedule A will be added to
the preliminary list for the 2014 Asphalt Overlay Project.
Committee member Burbidge asked if all or part of Schedule A be added back in to this year's
overlay project. Mr. Huynh answered that depending on project savings in other areas or
schedules of this year's project, parts of Schedule A could be potentially added back into the
project. The contract would then be amended.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble- Gulliford
Passed: Unanimously, 3 -0
Mar. 19, 2013
Consent
E. 21st Ave SW at SW 336th St Intersection Improvements — Design/Construction Interlocal Mar. 19, 2013
Agreement with Lakehaven Utility District Consent
Deputy Public Works Director Marwan Salloum presented information on this item. There was
no public comment. Deputy Director Salloum noted that the final cost associated with the
Interlocal Agreement will be determined based on bid amounts.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble - Gulliford
Passed: Unanimously, 3 -0
F. 21st Ave SW at SW 336th St Intersection Improvements — Utility Relocation Agreement Mar. 19, 2013
with Puget Sound Energy Consent
Deputy Public Works Director Marwan Salloum presented information on this item. There was
no public comment. Deputy Director Salloum noted that the final cost associated with the
Utility Relocation Agreement will be determined based on bid amounts.
Chair Celski inquired about the $139K....Mr. Salloum explained that the City will pay $139K
directly to PSE. The costs associated with some minor system safety upgrades will be charged
to PSE and will help offset the relocation costs the City must pay. Chair Celski asked about
the impact to local business while power is down during the construction. Mr. Salloum
G: \LUTC \LUTC Agendas and Summaries 2013 \03 -04 -13 Minutes.doc
Land Use /Transportation Committee Page 3 March 4, 2013
responded that the City will coordinate with property owners in an attempt to minimize impact
to businesses. Night work may be likely to minimize impacts as power will need to be shut
down during some of this work.
Committee forwarded Option #1 as presented.
Moved: Noble - Gulliford Seconded: Burbidge
Passed: Unanimously, 3 -0
G. 21st Ave SW at SW 336th St Intersection Improvements — Joint Construction Agreement Mar. 19, 2013
with Century Link Consent
Deputy Public Works Director Marwan Salloum presented information on this item. There was
no public comment or discussion. Deputy Director Salloum noted that the fmal cost associated
with the Joint Construction Agreement will be determined based on bid amounts.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble - Gulliford
Passed: Unanimously, 3 -0
H. 21st Ave SW at SW 336th St Intersection Improvements — Reimbursement Letter of Mar. 19, 2013
Understanding with Comcast Consent
Deputy Public Works Director Marwan Salloum presented information on this item. There was
no public comment or discussion. Deputy Director Salloum noted that the fmal cost associated
with the Reimbursement Letter of Understanding will be determined based on bid amounts.
Moved: Noble - Gulliford Seconded: Burbidge Passed: Unanimously, 3 -0
4. OTHER
None
5. FUTURE MEETING
The next LUTC meeting will be rescheduled to Monday, April 1, 2013 at 5:30 PM in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 6:06 PM.
COMMITTEE APPROV
ki
Bob Celski, Chair
Attest: kciAtt,
Jeanne Burbidge, Mem
G: \LUTC \LUTC Agendas and Summaries 2013 \03 -04 -13 Minutes.doc
Darlene LeMaster, Administrative Assistant II
Diana Noble- Gullifor• , Memb r