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AG 13-113RETURN TO: EXT: CITY OF FEDER.AL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: CED/HS 2. ORIGINATING STAFF PERSON: DEE DEE CnTALANO EXT: 2651_ 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINI'ENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT X HUMAN SERVICES / CDBG � REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. sorm �i.a��n nocuMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): � INTERLOCAL ❑ OTHER S. PROJECT NAME: VOLUNTEER CHORE SERVICES 6. NAME OF CONTRACTOR: CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON ADDRESS: TELEPHONE E-MAIL: FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: X SCOPE, WORK OR SERVICES X COMPENSATION X INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS X PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENTDATE: O1/Ol/2013 COMPLETION DATE: 12/31/2014 9. TOTAL COMPENSATION $18,000 (INCLUDE EXPENSES AND SALES TAX,1F �) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLAYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: � YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: O CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 001-7300-083-562-10-410: $16,000 001-7300-089-562-10-410: $2,000 10. DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISKMANAGEMENT (�.�PLicAS�) ❑ LAW 11. COiTNCILAPPROVAL(g',4rPLICa,s�) I1�TITIAL / DATE VIEWED I1�TITIAL / DATE APPROVED ,� P 3 •2fn • 13 COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING / ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: �6 a��13 DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPART ❑ SIGNATORY AYOR DIRECTOR� ❑ CITY CLE ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED COMMENTS: 11�iITIAL / DATE SIGNED Q�'•I�•�3 �^Y1 �„ '�' � � AG# ��I �..,,''� DATE SENT: �Gj • ��• �.� 't• <. ` CITY OF � Federal Way HUMAN SERVICES AGREEMENT VOLUNTEER CHORE SERVICE CITY HALL 3332� 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www aryoffederahvay. cam This Human Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Catholic Community Services of Western Washington, a non-profit organization ("Agency"). The City and Agency (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON: Eileen Rasnack 100 23rd Ave S Seattle, WA 98144 (206) 328-6853 (telephone) The Parties agree as follows: CITY OF FEDERAL WAY: Denise Catalano 33325 8�' Ave. S. Federal Way, WA 98003-6325 (253) 835-2651 (telephone) (253) 835-2401 (facsimile) denise.catalano@cityoffederalway.com 1. TERM. The term of this Agreement sha11 be for a period of two (2) years commencing on January 1, 2013 and terminating on December 31, 2014 ("Term"). Funding for the second year of the Agreement is contingent upon satisfactory Agreement performance during the first year of the Agreement term and upon funding availability. This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Agency. 2. SERVICES. The Agency shall perform the services more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Agency warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governxnental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Agency of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. 3. TERNIINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth above. The City may terminate this Agreement immediately if the Agency fails to maintain required insurance, breaches confidentiality, or materially violates Section 12, and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Agency an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit "B", attached hereto and incorporated by this reference. The City sha11 reimburse the Agency only for the approved activities and in accordance with the procedures as specified in Exhibit "B". The Agency shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resulting from this Agreement. HUMAN SERVICES AGREEMENT -1 - 4/2011 M� ` CITY OF CITY HALL � � Federal 111/ay 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-�000 www cityoffede�ahvay. com 4.2 Method of Payment. On a quarterly basis, the Agency shall submit to the City an invoice for payment on a form provided by the City along with supporting docuxnentation for costs claimed in the invoice and a11 reports as required by this Agreement. Payment shall be made on a quarterly basis by the City only after the Services have been performed and within forty-five (45) days after the City's receipt and approval of a complete and correct invoice, supporting documentation and reports. The City will use the quantity of Services actually delivered, as reported on the Agency's reports, as a measure of satisfactory performance under this Agreement. The City shall review the Agency's reports to monitor compliance with the performance measures set forth in Exhibit "A." Should the Agency fail to meet the performance measures for each quarter, the City reserves the right to adjust payments on a pro rata basis at any time during the term of this Agreement. Exceptions may be made at the discretion of the City's Human Services Manager in cases where circumstances beyond the Agency's control impact its ability to meet its service unit goals and the Agency has shown reasonable efforts to overcome these circumstances to meet its goals. If the City objects to all or any portion of the invoice, it shall notify the Agency and reserves the option to pay only that portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to settle the disputed portion. 4.3 Final Invoice. The Agency shall submit its final invoice by the date indicated on Exhibit "B". If the Agency's final invoice, supporting documentation, and reports are not submitted by the last date specified in Exhibit "B", the City shall be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice; provided, however, that the City may elect to pay any invoice that is not submitted in a timely manner. 4.4 Bud�et. The Agency sha11 apply the funds received from the City under this Agreement in accordance with the line item budget set forth in Exhibit "B". The Agency sha11 request in writing prior approval from the City to revise the line item budget when the cumulative amount of transfers from a line item in any ProjectlProgram Exhibit is expected to exceed ten percent (10%) of that line item. Supporting documents are necessary to fully explain the nature and purpose of the revision, and must accompany each request for prior approval. All budget revision requests in excess of 10% of a line item amount shall be reviewed and approved or denied by the City in writing. 4.5 Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payxnent under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 A�encv Indemnification. The Agency agrees to release, indexnnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attomeys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, azbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City, the Agency's liability hereunder shall be only to the extent of the Agency's negligence. Agency shall ensure that each subcontractor sha11 agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Agency pursuant to this paragraph. The City's inspection or acceptance of any of Agency's work when completed sha11 not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Agency waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Agency's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. HUMAN SERVICES AGREEMENT - 2- 4/2011 '. ' � ` GITY OF '�..,, Federal CITY HALL W�� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7Q00 �vNna ciryoffederalwsy. com 5.3 Citv Indemnification. The City agrees to release, indemnify, defend and hold the Agency, its officers, directors, shareholders, partners, employees, agents, representatives, and sub-contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section sha11 survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Agency agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Agency, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Agency agrees to carry as a minimum, the following insurance, in such foxms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $1,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washi.ngton; c. Automobile liability insurance covering all owned, non-owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liabilitv. Agency's maintenance of insurance as required by the agreexnent shall not be construed to limit the liability of the Agency to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Agency's insurance coverage sha11 be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Agency's insurance and shall not contribute with it. 6.3. Additional Insured, Verification. The City shall be named as additional insured on a11 commercial general liability insurance policies. Concurrent with the execution of this Agreement, Agency shall provide certificates of insurance for a11 commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Agency shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Agency's insurance policies are "claims made," Agency shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All inforniation regarding the City obtained by Agency in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Agency may be grounds for immediate termination. All records submitted by the City to the Agency will be safeguarded by the Agency. The Agency will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Agency while performing the Services shall belong to the City upon delivery. The Agency make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement all originals and copies of any such work product remaining in the possession of Agency shall be delivered to the City. HUMAN SERVICES AGREEMENT - 3- 4/2011 ` CITY OF , �.. Federal CITY HALL W�� 33325 8th Avenue South Federa! Way, WA 98�03-6325 (253) 835-7000 wwrv. ciryoffederahvay. com 9. BOOKS AND RECORDS. The Agency agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be maintained for a period of six (6) years after the termination of this Agreement and may be subject, at a11 reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT AGENCY. The Parties intend that the Agency shall be an independent Agency and that the Agency has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Agency sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Agency sha11 take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the Services and work and shall utilize all protection necessary for that purpose. All work shall be done at Agency's own risk, and Agency shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Agency shall pay all income and other taxes due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Agency, shall not be deemed to convert this Agreement to an employment contract. 11. CONFLICT OF INTEREST. It is recognized that Agency may or will be performing services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Agency's ability to perform the Services. Agency agrees to resolve any such conflicts of interest in favor of the City. Agency confirms that Agency does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Agency's selection, negotiation, drafting, signing, administration, or evaluating the Agency's performance. 12. EOUAL OPPORTUNITY EMPLOYER In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there sha11 be no discrimination by Agency or its subcontractors of any level, or any of those entities' employees, agents, sub-agencies, or representatives against any person because of sex, age (except minixnuxn age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Agency sha11 comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 ofthe Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, sha11 be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreexnent that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No pmvision of this Agreement, including this pmvision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Agency nor the City shall have the right to transfer or assign, in whole or in part, any or a11 of its obligations and rights hereunder without the prior written consent of the other Party. If the non- HUMAN SERVICES AGREEMENT - 4- 4/2011 J�I� CI'1'Y OF ,,.,_,,, Federal CITY HAIL ��� a�as stn nvenue soutn Feder�l Way, WA 880U3-6325 (253) 83°5-7000 WWW. p�f KH�`BdBf9/W8j!COlR assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment sha11 be naade without additional written consent. Snbje�ct to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. TlZis Agreement is made and entered into for the sale protection and benefit of the Parties hereto. No other person or entity shall have any right of action or intenest in this Agreement based on any provision set forth herein. 13.3 Comvliance with Laws. The Agency shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now cxisfing or hereafter amended, adopted, or made effective. If a viola�iion of the' City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this A�t, this Agraeanent may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the �sscnce of tlus Agrc�nent and each and all of its provisions in which perfornaance is a factor. .A dherence to completian dates set forth in the description of the Services is essential to the Agenc�'s peaformaace of this Agreeinent. Any notices neqquired to be given by the Parties shall be delivered at the addresses set fortti at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the Unitoci States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the teims of this Agreement ar8 not intended to be exclusive, but shsll be cumulative wi#h all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict pzrformance of any of the covenants and agreements cantained in this Agreement, or to exercise any aption conferred by this Agreement in one or more instances shall not be construed to be a waiver ar relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure ar delay of the City to declare any breach or default immaiiately upon occurrence shall not waive such br�each or default Failune of the Gityto declare one breach or default dces not act as a waiver of the City's right to declare anoth�r breach or default. This Agrecment shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to s�tle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King Cownty Superiar Court, King County, Washington, unless the garties agree in writing to an alternative process. If the Kin� County Snperior Court does not have jurisdictian over such a suit, then suit may be filal in any other appropriate court in King County, Washington. Each party consents to the peisonal jurisdiction of the state and federal courts in King County, Washington and waives any objectiom that such courts are an inconvenient fonim. If either Parlybrings any claim or lawsuit arising from this Agc�eement, each PaitY shall PaY all its legal costs and atto�ney's fees and exp�nses incurred im defending or bringing suc� claim or lawsuit, includin� all appeals, in additiaa� to any other recovery or award provided by law; provided, however, hawever nathing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 • x i. Ea�h individual executing this Agreement on behalf of the City and Agency represents and warrants that such individual.is duly authonzed to execute and deliverthis Agre�ment�This Agreeme,nt maybe executed 'many number of counterparts, each of which .shall be deemed an original and with the same effect as if all Parties hereto had si�ned , the same�documen� All such couuterparts shall be construed together.and ahall constitute one instr�ment, .but in making pr�nof hereaf it shall only be necessary ta produce one such counterpart: The signature and acknowledgment pages frrnn such counterparts may be assembled together to form a single instrument comprised of aU pages vfthis Agre�ment and a complete sei ofall signature and aclarowledgment pages. The dateupan which the last of all ofthe Paitiesliave ex"ecutedacounterpart ofthis Agreement sh,a111 be the "date of mutual execution" hereof. . . ,,:: [Signatiue page follows] ,; �9 � ' R.. , , ,�`,,� � . - :,t:,, . � . ,, ... HUMAN SERVICES AGREEMENT - 5- � � 4/2Q11 - C17'Y OF � �����ir�! ' ��� CITY HALL 33325 8th Avenue Sa��it► Fed�eeral Way, WA 98003�-6325 (253j 835-7tM3il �rr city�ffederaf�y_ corn IN VVTTNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY i .`'�A � � � —� �� . DATE: � /J'� �� —�' ATTEST: City Clerk, Carol McNe ly, CMC APPROVED AS TO FORM: � � City Att y, Patricia A Richardson CATHOLIC COMMUNTTY SERVICES OF WESTERN WASHINGTON B �� Y• Printed Name: � l�l5AY1 v �►�A�Y111\ Title: � v�0►� _\�� 0� � D2J�S DATE: rj I � I � � STATE OF WASHINGTON ) ) ss. COUNTY OF K; On this day personally appeared before me � u50rh V 1^v. , to me known to be the �Ct,v�ticrno�� G�n�2� o� O�vo,� of C. a�+o� C. h ' that executed the foregoing instrument, and acknowledged the said instniment to be the fre and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affxed, if an� is the corporate seal of said corporation. ``��N��� ���iii � GNEN my���Y�!`�JL3�a1 this ��' day of � ,�. , 20� = � �.. .�,� �N � , : `' rypT� Nd�ary's signature � p(JpUC q�ary's printed name � Notary u9 i � �� ��i� �'.;.�'�i�° (� �. � My commission ����.� WASN���+. . ��n����,+�` fc�r HUMAN SERVICES AGREEMENT - b- 4/2011 of Washington. �i� �Dl � � � CITY OF ,�.. Federal Project Summary CITY HALL W�� 33325 8th Avenue Sou� Federal Way, WA 9$003-6325 (253) 835-7000 www cityoffederahva�! com EXHIBIT �A" SERVICES The City of Federal Way, along with the cities of Auburn, Covington, Renton, and SeaTac, have entered into a Memorandum of Understanding to make the most efficient use of their resources by cooperating to provide joint application and funding for human services. It is the City's responsibility to enter into an agreement with the Agency on behalf of the cities which are party to said Memorandum of Understanding. The Agency shall provide free chore assistance to low-income seniors and adults living with disabilities to help them remain living independentiv in their own homes for the cities listed below. The Agency shall ensure that services provided with funding under this Agreement are made available to the participating cities' residents. Performance Measures A. Number Served The Agency agrees to serve, at minimuxn, the following unduplicated number of residents by city with Human Services funds annually: QUARTER 1$ 2" 3� 4 Annual Total Aubum: Number of unduplicated Auburn Clients 2 2 2 .1, 7 QUARTER 1$ 2" 3� 4 Annual Total Covington: Number of unduplicated Covington Clients 2 2 2 1 7 QUARTER 1$ 2" 3� 4 Annual Total Federal Way: Number of unduplicated Federal Wa Clients 4 4 4 5 17 QUARTER 1$ 2" 3� 4 Annual Total Renton: Number of undu licated Renton Clients 3 3 2 2 10 QUARTER 1$ 2" 3� 4 Annual Total SeaTac: Number of undu licated SeaTac Clients 3 . 3 2 2 10 HUMAN SERVICES AGREEMENT - 7- 4/2011 ` CITY OF ,'`... Federal Way GTY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253)835-70b0 www cityoffederah�vay. conn B. Units of Service The Agency agrees to provide, at minimum, the following units of service by quarter annually: QUARTER 1$ 2" 3' 4 Annual City of Auburn Performance Measures Total 1. Service Hours 83 83 83 84 333 QUARTER 1$ 2" 3� 4 Annual City of Covington Performance Measures Total 1. Service Hours 83 83 83 84 333 QUARTER 1$ 2" 3` 4 Annual City of Federal Way Performance Measures Total 1. Service Hours 231 231 231 232 925 QUARTER 1$ 2" 3` 4 Annual City of Renton Performance Measures Total 1. Service Hours 129 129 129 128 515 QUARTER 1$ 2" 3� 4 Annual City of SeaTac Performance Measures Total 1. Service Hours 129 129 129 128 515 C. Definition of Services 1. Chore services are measured by the hours of assistance provided to clients within each jurisdiction by the volunteers with whom they are matched. D. Outcome(s) ,, Outcome(s) to be reported: ! 1. Individuals andlor families will have access to services that increase self-sufficiency. , Records A. Project Files The Agency shall maintain files for this project containing the following items: 1. Notice of Grant Award. 2. Motions, resolutions, or minutes documenting Board or Council actions. 3. A copy of this Agreement with the Scope of Services. 4. Correspondence regarding budget revision requests. 5. Copies of all invoices and reports submitted to the City for this project. 6. Bills for payment with supporting documentation. 7. Copies of approved invoices and warrants. HUMAN SERVICES AGREEMENT - 8- 4/2011 ` CITY OF � Federal � CITY HALL ��� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-�000 www cityoffederahvay. com Records documenting that costs reimbursed with funding provided under this Scope are allowable. Such records include, but are not limited to: • for personnel costs, payroll for actual salary and fringe benefit costs. ■ for stafFtravel, documentation of mileage charges for private auto use must include: a) destination and starting location, and b) purpose of trip; and ■ for copy machine use, postage, telephone use, and office supplies when these costs are shared with other programs and no invoice is available, log sheets or annotated invoices. Documentation of client income. The Agency agrees to use the HUD Income Guidelines to report income of clients served under this Agreement. Income guidelines may be adjusted periodically by HUD. S: I�i��`�i��1C2'0� Incorne tirtiit's5umfina�Effee�tthr���t�;�� � '� � `k Income Median ��m�t 1 2 3 4 5 6 7 8 Income �tegory Person Penons Persons Persons Persons Persons Persons Persons Extremely Low (30%) $18,200 $20,800 $23,400 $26,000 $28,100 $30,200 $32,250 $34,350 Income Limits Very Low $86,700 (50%) Income $30,350 $34,700 $39,050 $43,350 $46,850 $50,300 $53,800 $57,250 Limits Low (80%) $45,100 $51,550 $58,000 $64,400 $69,600 $74,750 $79,900 $85,050 Income Limits The Agency agrees to use updated Income Guidelines which will be provided by the City. Reports and Reporting Schedule The Agency sha11 collect and report client information to the City quarterly and annually on a Service Unit Report to be provided by the City in the format requested by the City. The Agency sha11 submit an Annual Demographic Data Report. The agency shall collect and reta.in the data requested on this form from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually no later than January 15 in the format requested by the City. The Agency shall implement and track at least one measurable outcome for the program as presented in the application. Changes to the outcome presented in the application must be approved by the City prior to implementation. The Agency shall report the results of its outcome measure(s) annually on the Annual Outcome Data Report to be submitted by January 15 in the format requested by the City. HUMAN SERVICES AGREEMENT - 9- 4/2011 � CITY OF ,'�... Federal CITY HALL way 33325 8th Avenue South Federal Way, WA 980�3-6325 (253) 835-7000 www cityoffederalway com EXHIBIT �B" COMPENSATION Project Budget The Agency shall apply the following funds to the project in accordance with the Line Item Budget Sumxnary. The total amount of reimbursement pursuant to this Agreement shall not exceed $50,000 for the two year term of the agreement. Annual Budaet and Expenses bv Citv: City of Auburn Personnel Nonpersonnel Covington Personnel Nonpersonnel City of Federal Way Personnel Nonpersonnel City of Renton Personnel Nonpersonnel City of SeaTac Personnel Nonpersonnel Total: $ 3,000 $0 $ 3,000 $0 $ 9,000 $0 $ 5,000 $0 $ 5,000 $0 $25,000 Reimbursement Requests and Service Unit Report forms shall be submitted no less frequently than quarterly and are due on the following dates: 1 st Quarter: April 15 or within 10 days of notice to proceed, whichever is later; 2nd Quarter: July 15; 3rd Quarter: October 15; and 4th Quarter: Final Reimbursement Request and Service Unit Report forms due January 8; Demographic Data Report and Annual Outcome Data Report with supporting documentation due January 15. The Agency sha11 submit Reimbursement Requests in the format requested by the City. Reimbursement Requests Invoices shall include a copy of the Service Unit Report and any supporting documents for the billing period. HUMAN SERVICES AGREEMENT - 10 - 4/2011 � � CITY OF 1...., Federal Estimated Quarterly Payments: 2013 1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2014 1 � Qtr 2na Qtr 3`� Qtr 4�' Qtr $6,250 $6,250 $6,250 $6,250 $6,250 $6,250 $6,250 $6,250 GTY HALL ��� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederalway. com Expenses must be incurred prior to submission of quarterly reimbursement requests. Proof of expenditures must be attached to the reimbursement request for invoice to be approved. Quarterly invoices shall not exceed the estimated payment without prior written approval from the City. Estimated quarterly payments are contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City with satisfactory explanation of how the performance measure will be met by year-end on the Program Accomplishment Report. Conditions of Funding The Agency agrees that it will meet the specific funding conditions identified for the Agency and acknowledges that payment to the Agency will not be made unless the funding conditions are met. No conditions. HUMAN SERVICES AGREEMENT - 11 - 4/2011 �"� CF �''��'1"�� �% �. �� y . CIT( EiALL 33325 8th Avenus South Feder�l Way, WA 98003-6325 (253) 835-7Q00 www. a7yofl'eder��wey. com City of �ederal Way Human Services Contract for 2013-2014 General Fund Authorized Signatures #ar lnvoices I authorize the follawing individuals to sign invoices and quarterEy reports on behali af: � a�aj� C'ew.w.�,w;c4�, ��,,�r'�.4 0� es�r W o,�L:.�� (Contracting Agency), for the foitowing: ve,u»kee✓' ��oYQ �v� (Program Title). Authorixing Signature: (must be signed by person who signs ihe contract, generally, Exe�utive D;rectorj AdditianaJ Authorized Sfgnature: Add/tfona! Autharfzed Sign�ture: ��5�. v�.�, (Printed Name) (Tltle) 5/�/I {Date) . �i Note: It is the responsibitity af the contractor to infarm the Ciiy of Federal Way if they wish to add a name to or deiete names from this iist. ��1►I� ��i 1�� CatholiC COMMUIYiTY Selv�Ces pFWESiERNWA5HIN6TON Most Re�c Alen j. Bmnetk D.D., Ph.D. ,Archbishop of Satttk Very Rev Ke�uneth Haydock �e of tlu Basrd of Ti�us�s �� i,. x��� Pnsident ►� 100 - 23rd Avenue South Seattle, WA 98144-2302 206-323-6336 Fa�c 206-3244835 /i5; t;0:�, April l, 2�8 Susan Vaughn 100 23'� Avenue South Seattle, WA 98144 RE: CCSWW LEGAL PROTOCOL NOT`ICE UF DELEGATION Dear Susan, Jn accordance with the policies and procedures outlined in the CCSWW Legal Protocol, I am writing this Ietter to autline the authority and responsibilities granted to you in the Lega1 Prowcol to complete the following business transactions on behalf of CCSWW: 1. � Conxplete review of ali CCS Fami�y Center renewal contracts to �ensure that contracts are fiscally viable and to ensure the agency complies with audits and other regutatory requirenaents. 2. Review all contra.cts prior to submission of the contracts to the CCSW W Carporate Office for the contract review pzocess. Sign contracts upon approval through the contract review process. 3. Review certificates of insurance and ]eases on an annual basis to ensure agency insurance billing and coverage are accurate. Advise the CCSWW Risk Manager and the Chief Financial Oificer of any changes necessary to additional insureds, addresses, linaits of covera.ge, etc. as soon as possible after the change has occeured. 4. Review all leases and purchase and saJe agreements for real estate with corporate legal counsel. This should be done in conjunction with the Chief Financial Officer. 5. Serve as a primary check signer at the agency. 6. Approve requests for credit with vendors in a�mounts less than $5,000.00. 7. Reco�nend to the Chief Financial Officer that a staffperson receive a corporate credit card. 8. Assist Regional Vice President in evaluating whether a new position should be filled and/or any reorganization occurs before they are initiated. Evaluations would include whethar or not the job descxaptions of current sta.ff can be rewritten to accommodate the new duties. 9. Submit to ihe Regional Vice President any requests for the Corporation, or individual on behalf of the corporation, to join or create an affiliated entity or joint venture. 1Q. Submit a balanced business plan to tiie Chief Financial Officer and Executive Vice President on an annual basis. ] 1. Submit to the Chief Financial Officer any business ptan modification in. excess of five percent (5°/n) of total operating budget. Page I of 2 12. Re�riew agency fina�r�cial audit. 13. Review p�ogam audits and work with program directors to make responses on behalf of agency. 14. �nmediately in€rnm t�e Bx�ecutive Vice Fresident and Cor,porate Legai Counsel of any demands, claims, legal pleadings or ietters threateni�g saame, or upon beiug informed of injuries and/or accidents or danger from or to any person. 15. Aci as one of xhe primary cflnta�ts between CCS and Corpora.te Lagal Counsel. 16. Contact Corpozate �ega3 Counsel when any client's corporate records ate requested by coart ordet, subpoena or deYnand letter. 17. Approve purchases of comput�rs, loca� seri+eTS and printers. Submit any decisions regarding connectivity issues, sflfl�are applications and system-wide services to the iT Cabinet for approval. 18. Malae a rect��mnendation to the Cl�ief Fit�a�ncial Officer r��arrding the esta.blishment of checkin.� accounts for specific s' s, for the purpoae of providing funds for clients in crisis situations. fiuther � i� : I have read and understan.d this delegation of authority to me as outlined in the CCSWW I,ega1 Protocol. ..� �u Y � � '°�„w�- �� E..�� �� ..._.� ��,. �,....' � �.�....- . �, a � , Page 2 of 2 � � i � �'��,�� . �� ��� �� D8t 1�2 �� Certificate of Coverage e 5 2�` � � o� � ��� , � �� �� � � �f � �° � � � � � � Y�, � ��.� �,�,�,-�;.s.. . _._ : �. ., ..` �.. .F._ >.. _.._ •-:.. .�w � _.:;__ . >�,.,,�... . �s,�� ,fi Y .r�?zi,.r., .mia Certificate Holder This Certificate is issued as a matter of information only and - Corporation of the Catholic Archbishop of Seattle confers no rights upon the holder of this certificate. This certificate Chancery Office does not amend, extend or alter the coverage afforded below. 710 9th Ave Seattle, WA 98104 Company Affording Coverage THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA Covered Location 10843 OLD MILL RD Catholic Community Services OMAHA, NE 68154 100 23rd Ave S Seattie, WA 98144 -� �, Coverages � :�,,1, , � � �.. ., �7 - �, �. �. �� �� This is to certify that the coverages listed below have been issued to the certiticate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, ezclusions and conditions of such coverage. Limits shown may have been rednced by paid claims. Type of Coverage Certifieate Number Coverage Effective Coverage Eapiration L���� Date Date Property Real & Personal Property D. Geoeral Liabilily Each Occurrence . 1,000,�� General Aggregate 2 000 000 �✓ Occurrence Products-Comp/OP Agg ' ' 8558 7/1/2012 7/1/2013 � Claims Made Personal & Adv Injury Fire Damage (Any one Tire) Med Exp (Any one person) Excess Liability Each Occurrence Annual Aggregrate Ot6er Each Occurrence Claims Made Annual Aggregrate Limit/Coverage Description of Operations/Locations/Vehicles/Special Items (the following langaage supersedes any other language in this endorsement or the Certificate in contlict with this language) Coverage only extends for claims arising out of Catholic Community Services fulfillment of its obligations as outlined in the contract agreements between The City of Federal Way and Catholic Community Services for both the Reach Out and After Hours Voucher Programs for the term of the certificate. CMRS Excess Auto $400,000 and $100,000 Self Insured Auto. (Ref cont # 08-289, 10-171) . . . .. ., ..�., . _. , e � ; Holder of Certificate': Cancellahon ' s, . � � A: i , �,�,, .t,_,.. � :. . : . : � ;�;;F -� . _ � e�. , .. - , ,...r.., .. . _, . Additional Protected Person(s) Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will City of Federal Way endeavor to mail 30 days written notice to the holder of certificate named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. Authorized Representative f (� . 0064000980 ENDORSEMENT (TO BE ATTACHED TO CERTIFICATE) Effective Date of Endorsement: 7/1/2012 Cancellation Date of Endorsement: 7/1/2013 Cert�cate Holder: Corporation of the Catholic Archbishop of Seattle Chancery Office 710 9th Ave Seattle, WA 98104 Location: Catholic Community Services 100 23rd Ave S . Seattle, WA 98144 Certificate No. 8558 of The Catholic Mutual Relief Society of America is amended as follows: SECTION II - ADDITIONAL PROTECTED PERSON(S) It is ��nc�Prctqn� �n�l a��g�r� J��t Cgrti�r� I! - Ll3��+i�itv ;Q[1I� WIfI'1 �PC�PP} f[1 �AVQta(�7P I7 �%Pr1P1'�I Liability), is amended to include as an Additional Protected Person(s) members of the organizations shown in the schedule, but only with respect to their liability for the Protected Person(s) activities or activities they perform on behalf of the Protected Person(s). It is further understood and agreed that coverage eutended under this endorsement is limited to and applies only with respect to liability assumed by contract or agreement; and this extension of coverage shall not enlarge the scope of coverage provided under this certificate or increase the limit of liability thereunder. Unless otherwise agreed by contract or agreement, coverage extended under this endorsement to the Additional Protected Person(s) will not precede the effective date of this certificate af coverage endorsement or extend beyond the cancellation date. Schedu�e - ADDITIONAL PROTECTED PERSON(S) City of Federal Way Remarks (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language): Coverage only extends for claims arising out of Catholic Community Services fulfillment of its obligations as outlined in the contract agreements between The City of Federal Way and Catholic Community Services for both the Reach Out and After Hours Voucher Programs for the term of the certificate. CMRS Excess Auto $400,000 and $100,000 Self Insured Auto. (Ref cont # 08-289, 10-171) I �� ` �� 1 ,� � � • ,x ��_ar � r _ _ aKS-� 22�� a� � �