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AG 13-114RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: CED/HS 2. ORIGINATING STAFF PERSON: DEE DEE CnTnr_.nrro EXT: 2651_ 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G, RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT X HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. sorm �Ln�n nocu�NTS� ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL ❑ OTHER S. PROJECT NAME: REACH Otrr WnvTER RESPONSE S�LTER 6. NAME OF CONTRACTOR: ADDRESS: E-MAIL: SIGNATURE NAME: CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON TELEPHONE FAX: TITLE 7. EXHIBITS AND ATTACHMENTS: X SCOPE, WORK OR SERVICES X COMPENSATION X INSURANCE REQUIItEMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS X PROOF OF AUTHORTfY TO SIGN ❑ REQUIItED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENTDATE: O1/O1/2013 COMPLETION DATE: 12/31/2014 9. TOTAL COMPENSATION $50,000 �INCLUDE EXPENSES AND SALES TAX, g',�) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLAYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: � YES ❑ rro IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR O CTTY � PURCHASING: PLEASE CHARGE TO: 001-7300-083-562-10-410: $40,000 001-7300-089-562-10-410: $10.000 10. DOCUMENT/CONTRACT REVIEW I1�iI IAL / DATE VIEWED I1�TITIAL / DATE APPROVED ❑ PROJECT MANAGER Z ❑ DIRECTOR / ❑ RISK MANAGEMENT (� .�PL1cwsLE) ❑ LAW �p 3 .2''1 • 1� 11. COUNCILAPPROVAL(g'.�rPL�c,�sr..E) COMMITTEEAPPROVALDATE: COUNCILAPPROVALDATE: 12. CONTRACT SIGNATURE ROUTING ��/ � ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: d� � DATE REC'D: � �� � ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPART ❑ SIGNATORY 1�tAYOR R DIRECTOR� ❑ CITY CLE ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED COMMENTS: �I1�TIT AL / DATE SIGNED P 5.�3•�3 AG# I, - � DATE SENT: � 1 ' 1 11/9 � � GITY OF CITY HALL � 33325 8th Avenue South '�,,'�..., Fe d e ra I Way Federal Way, WA 98003-6325 (253) 835-7000 www. city+otfederalway. com HUMAN SERVICES AGREEMENT FOR REACH OUT WINTER RESPONSE SHELTER This Human Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Catholic Community Services of Western Washington, a non-profit organization ("Agency"). The City and Agency (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Dwight Jackson 1229 W Smith Street Kent, WA 98032 (253) 854-0077 (telephone) The Parties agree as follows: CITY OF FEDERAL WAY: Denise Catalano 33325 8�' Ave. S. Federal Way, WA 98003-6325 (253) 835-2651 (telephone) (253) 835-2401 (facsimile) denise.catalano@cityoffederalway.com 1. TERM. The term of this Agreement shall be for a period of two (2) years comxnencing on January 1, 2013 and teiminating on December 31, 2014 ("Term"). Funding for the second year of the Agreement is contingent upon satisfactory Agreement performance during the first year of the Agreement term and upon funding availability. This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Agency. 2. SERVICES. The Agency shall perform the services more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Agency warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the efFective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Agency of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. , 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upbn providing the other party thirty (30) days written notice at its address set forth above. The City may terminate this Agreement immediately if the Agency fails to maintain required insurance, breaches confidentiality, or materially violates Section 12, and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Agency an amount not to exceed a maximum amount and according to a rate or method as delineated in E�ibit "B", attached hereto and incorporated by this reference. The City shall reimburse the Agency only for the approved activities and in accordance with the procedures as specified in Exhibit "B". The Agency shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resulting from this Agreement. HUMAN SERVICES AGREEMENT - 1- 4/2011 GI?Y OF CITY HALL �' � ` 33325 8th Avenue South ,.'� Fe d e ra I Way Federal Way, WA 98003-6375 (253) $35-7000 www. cityof/ederahvay com 4.2 Method of Pavment. On a quarterly basis, the Agency shall submit to the City an invoice for payment on a form provided by the City along with supporting documentation for costs claimed in the invoice and all reports as required by this Agreement. Payment shall be made on a quarterly basis by the City only after the Services have been performed and within forty-five (45) days after the City's receipt and approval of a complete and correct invoice, supporting documentation and reports. The City will use the quantity of Services actually delivered, as reported on the Agency's reports, as a measure of satisfactory performance under this Agreement. The City shall review the Agency's reports to monitor compliance with the performance measures set forth in Exhibit "A." Should the Agency fail to meet the performance measures for each quarter, the City reserves the right to adjust payments on a pro rata basis at any time during the term of this Agreement. Exceptions may be made at the discretion of the City's Human Services Manager in cases where circumstances beyond the Agency's control ixnpact its ability to meet its service unit goals and the Agency has shown reasonable efforts to overcome these circumstances to meet its goals. If the City objects to all or any portion of the invoice, it shall notify the Agency and reserves the option to pay only that portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to settle the disputed portion. 4.3 Final Invoice. The Agency shall submit its final invoice by the date indicated on Exhibit "B". If the Agency's fmal invoice, supporting documentation, and reports are not submitted by the last date specified in Exhibit "B", the City shall be relieved of all liability for payxnent to the Agency of the amounts set forth in said invoice or any subsequent invoice; provided, however, that the City may elect to pay any invoice that is not submitted in a timely manner. 4.4 Bud�et. The Agency shall apply the funds received from the City under this Agreement in accordance with the line item budget set forth in Exhibit "B". The Agency shall request in writing prior approval from the City to revise the line item budget when the cumulative amount of transfers from a line item in any Project/Program Exhibit is expected to exceed ten percent (10%) of that line item. Supporting documents are necessary to fully explain the nature and purpose of the revision, and must accompany each request for prior approval. All budget revision requests in excess of 10% of a line item amount shall be reviewed and approved or denied by the City in writing. 4.5 Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payxnents for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Agencv Indemnification. The Agency agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claixns caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for daxnages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City, the Agency's liability hereunder shall be only to the extent of the Agency's negligence. Agency shall ensure that each subcontractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Agency pursuant to this paragraph. The City's inspection or acceptance of any of Agency's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Agency waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Agency's indemnification shall not be limited in any way by any limitation on the amount of daxnages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further aclaiowledge that they have mutually negotiated this waiver. HUMAN SERVICES AGREEMENT - 2- 4/2011 ` CITY OF CITY HALL � Fe d e ra I Way 33325 8th Avenue SouUt Federal Way, WA 980U3-6325 (253)835-7000 www cdyoffederalway! com 5.3 Citv Indemnification. 'The City agrees to release, indemnify, defend and hold the Agency, its officers, directors, shareholders, partners, employees, agents, representatives, and sub-contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Agency agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Agency, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Agency agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $1,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non-owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liabilitv. Agency's rnaintenance of insurance as required by the agreement shall not be construed to limit the liability of the Agency to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Agency's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Agency's insurance and shall not contribute with it. 6.3. Additional Insured. Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Agency sha11 provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Agency shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Agency's insurance policies are "claims made," Agency sha11 be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section sha11 survive the expiration or termination of this Agreement. 7. CONFIDENTIALTTY. All information regarding the City obtained by Agency in performance of this Agreement shall be considered confidential subj ect to applicable laws. Breach of confidentiality by the Agency may be grounds for immediate termination. All records submitted by the City to the Agency will be safeguarded by the Agency. The Agency will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Agency while performing the Services shall belong to the City upon delivery. The Agency make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or texmination of this Agreement all originals and copies of any such work product remaining in the possession of Agency sha11 be delivered to the City. HUMAN SERVICES AGREEMENT - 3- 4/2011 CITY OF CITY HALL ' ` 33325 8th Avenue South .�,� Fe d e ra I Way Federal Way, WA J8003-6325 (253) 835-7000 www cityoffede�ahvay. com 9. BOOKS AND RECORDS. The Agency agrees to maintain books, records, and docuxnents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be maintained for a period of six (6) years after the termination of this Agreement and may be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT AGENCY. The Parties intend that the Agency shall be an independent Agency and that the Agency has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Agency sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Agency shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the Services and work and shall utilize all protection necessary for that purpose. All work shall be done at Agency's own risk, and Agency shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Agency sha11 pay all income and other taxes due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Agency, shall not be deemed to convert this Agreement to an employment contract. 11. CONFLICT OF INTEREST. It is recognized that Agency may or will be performing services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Agency's ability to perform the Services. Agency agrees to resolve any such conflicts of interest in favor of the City. Agency confums that Agency does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Agency's selection, negotiation, drafting, signing, administration, or evaluating the Agency's performance. 12. EQUAL OPPORTUNITY EMPLOYER In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Agency or its subcontractors of any level, or any of those entities' employees, agents, sub-agencies, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirexnent sha11 apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Agency shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAI. PROVISIONS. 13.1 Internretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assi�ment and Beneficiaries. Neither the Agency nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non- HUMAN SERVICES AGREEMENT - 4- 4/2011 � CITY OF GTY HALL � 33325 8th Avenue South '�.�... Federal Way Federal Way, WA 9$003-6325 (253)835-7000 www.cityoffede�ah�va�! com assigning party gives its consent to any assignxnent, the terms of this Agreement shall continue in full force and effect and no further assignxnent shall be made without additional written consent. Subject to the foregoing, the rights and obligations ofthe Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Agency shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without lixnitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Agency's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the Unit� States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exeroise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement sha11 be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, sha11 be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts aze an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attomey's fees and expenses incurred in defending or bringing such claim or lawsuit, including a11 appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Agency represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any nuxnber of counterparts, each of which shall be deemed an original and with the same effect as if a11 Parties hereto had signed the same document. All "such counterparts shall be construed together and sha11 constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instnxment comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement sha11 be the "date of mutual execution" hereof. ,�� ��*+�►� r!, [Signature page follows] HUMAN SERVICES AGREEMENT - 5 - • '��, A YA�ip��'. ,,����,�'v�R `����� ,,,�, �u►t�or+ � _ � ., � �� A., ., ., . ; ti'r`.; ;.�'.W ��'� ��`�zAW �� ��,� 4/2011 CITY OF CITY HALL � ` ` 33325 8th Avenue South � Fe d e ra I Way Federa! Way, WA 98003-6325 (253) 835-7000 www cityoffederahasy. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY Skip Pries Mayor DATE: S�/S��/� ATTEST: City Clerk, Carol McN lly, CMC APPROVED AS TO FORM: D City Att y, Patricia A Richardson CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON By: Printed Name: S �n5av� v�uo�n� �J Title: Req��v.a� G�i►� o-� OoQ�rs�zov�g —�. DATE: '�j � Cv��3 STATE OF WASHINGTON ) ) ss. COUNTY OF ' On this day personally appeared before me Sv►So�v� �io►v�a1�v� , to me known to be the Kt,�;oho� C,L,;a� � o��,n� of C. ' C ' t that executed the foregoing instruxnent, and acknowledged the said instrument to be the fre and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this �� day of 20� ,,,�N��Y ���.,�� � �►� R � �/ tary's signature ��ary's printed name � �' = Notary '�rand e State of Washington. li1�fANY ! �� _ My commission expires � � /d, �/,� � �'��2 ���� WAS!r�a'' HUMAN SERVICES AGREEMENT - 6- 4/2011 ` CITY Ofi ,�, Federal Project Summary CITY HALL W�� 33325 8th Avenue South Federal Way, WA 9$003-6325 (253)835-7000 www cityoffederahaay. com EXHIBIT KA" SERVICES The Agency shall provide winter shelter services in the City of Federal Way. The Agency shall ensure that services provided with funding under this Agreement are made available to Federal Way residents. Performance Measures A. Number Served The Agency agrees to serve, at minimum, the following unduplicated number of Federal Way residents with Human Services funds: lst Quarter 2°d Quarter 3'd Quarter 4th Quarter JAN. — MARCH APRIL - NNE NLY — SEPT. OCT. — DEC. TOt81 No. of unduplicated Federal Wa ersons assisted in 2013 13 0 0 13 26 No. of unduplicated Federal Wa ersons assisted in 2014 13 0 0 13 26 B. Units of Service The Agency agrees to provide, at minimum, the following units of service by quarter: 18� Quarter 2°d Quarter 3�d Quarter 4`h Quarter JAN. - MARCH APRIIr NNE JULY — SEPT. OCT. —DEC. TOiSI 2013 1. Shelter 426 0 0 426 852 2. 2014 1. Shelter 426 0 0 ,..;s -` 426 852 2. HUMAN SERVICES AGREEMENT - 7- 4/2011 . �� � CITY OF CITY HALL ' � Federal Way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www dtyoffederahvey. com C. Definition of Services 1. Shelter: Shelter is measured by bednights, with each bednight representing one night of shelter and an evening meal for one client. D. Outcome(s) 1. Individuals and/or families will have secure housing. 2. Individuals and/or families will have access to andlor improve their knowledge of community resources. Records A. Project Files The Agency shall maintain files for this project containing the following items: 1. Notice of Grant Award. 2. Motions, resolutions, or minutes documenting Board or Council actions. 3. A copy of this Agreement with the Scope of Services. 4. Correspondence regarding budget revision requests. 5. Copies of a11 invoices and reports submitted to the City for this project. 6. Bills for payment with supporting documentation. 7. Copies of approved invoices and warrants. 8. Records documenting that costs reimbursed with funding provided under this Scope are allowable. Such records include, but are not limited to: • for personnel costs, payroll for actual salary and fringe benefit costs. ■ for staff travel, documentation of mileage charges for private auto use must include: a) destination and starting location, and b) purpose of trip; and ■ for copy machine use, postage, telephone use, and office supplies when these costs are shared with other programs and no invoice is available, log sheets or annotated invoices. HUMAN SERVICES AGREEMENT - 8- 4/2011 � � . � CITY OF CITY HALL � �� � � ��' ��� 33325 8th Avenue South Federai Way, WA 9$003-6325 (253) 835-7000 www atyoffederahvay. com � Documentation of client income. The Agency agrees to use the HUD Income Guidelines to report income of clients served under this Agreement. Income guidelines may be adjusted periodically by HUD. � .wr King �ounty FY �Oi3lnlcorrle Limit3 5u�nmary E�'fe��i�ve 1�/-��%�01T �`� � Income Median ��m�t 1 2 3 4 5 6 7 8 Income Category Person Persons Persons Persons Persons Persons Persons Persons Extremely Low (30%) $18,200 $20,800 $23,400 $26,000 $28,100 $30,200 $32,250 $34,350 Income Limits Very Low $86,700 (509�) Income $30,350 $34,700 $39,050 $43,350 $46,850 $50,300 $53,800 $57,250 Limits Low (80%) $45,100 $51,550 $58,000 $64,400 $69,600 $74,750 $79,900 $85,050 Income Limits The Agency agrees to use updated Income Guidelines which will be provided by the City. Reports and Reporting Schedule The Agency shall collect and report client information to the City quarterly and annually on a Service Unit Report to be provided by the City in the format requested by the City. The Agency sha11 submit an Annual Demographic Data Report. The agency shall collect and retain the data requested on this form from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually no later than January 15 in the format requested by the City. The Agency shall implement and track at least one measurable outcome for the program as presented in the application. Changes to the outcome presented in the application must be approved by the City prior to implementation. The Agency shall report the results of its outcome measure(s) annually on the Annual Outcome Data Report to be submitted by January 15 in the format requested by the City. Public Information In a11 news releases and other public notices related to projects funded under this Agreement, the Agency will include information identifying the source of funds as the City of Federal Way Human Services General Fund Program. HUMAN SERVICES AGREEMENT - 9 - 4/2011 � GITY OF ,'.�, Federal Way EXHIBIT KB" COMPENSATION CITY HA�L 33325 8th Avenue South Federal Way, WA 9$003-6325 (253) 835-7000 www. cityoffederalway. com .; Project Budget The Agency shall apply the following funds to the project in accordance with the Line Item Budget Summary. The total amount of reimbursement pursuant to this Agreement shall not exceed $50,000. A. City of Federal Way Funds 2013 2014 Ci of Federal Wa General Fund: $25,000 $25,000 Total Ci of Federal Wa Funds: $25,000 $25,000 B. Line Item Bud et 2013 2014 Personnel Services detail below $25 000 $25 000 Office or eratin Su lies $ $ Rent & Utilities $ $ Communications $ $ Travel and Trainin $ $ Other s eci $ $ Client Travel $ $ Administration Overhead $ $ Total Ci of Federal Wa Funds: $25 000 $25 000 C. Personnel Detail Position Title Position Full Annual Salary HS Funds Time E uivalent and Benefits Site mana er .16 5,004.87 5,004.87 Site mana er .37 11,464.65 11,464.65 Site mana er .06 1,656.93 1,656.93 Site mana er .24 6,873.55 6,873.55 Total: $25,000 $25 000 Reimbursement Requests and Service Unit Report forms shall be submitted no less frequently than quarterly and are due on the following dates: 1 st Quarter: April 15 or within 10 days of notice to proceed, whichever is later; 2nd Quarter: July 15; 3rd Quarter: October 15; and 4th Quarter: Fina1 Reimbursement Request and Service Unit Report forms due January 8; Demographic Data Report and Annual Outcome Data Report with supporting documentation due January 15. The Agency shall submit Reimbursement Requests in the format requested by the City. Reimbursement Requests Invoices shall include a copy of the Service Unit Report and any supporting documents for the billing period. HUMAN SERVICES AGREEMENT - 10 - 4/2011 CITY OF CITY HALL � 33325 8th Avenue South ,: �;,., Fede ra I Way Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederahvay. com Estimated Quarterly Payments: 2013 1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2014 1 St Qtr 2nd Qh, 3'� Qtr 4�' Qtr $6,250 $6,250 $6,250 $6,250 $6,250 $6,250 $6,250 $6,250 Expenses must be incurred prior to submission of quarterly reimbursement requests. Proof of expenditures must be attached to the reimbursement request for invoice to be approved. Quarterly reimbursement requests shall not exceed the estimated payment without prior written approval from the City. Estimated quarterly payments are contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City with satisfactory explanation of how the performance measure will be met by year-end on the Service Unit Report. Conditions of Funding The Agency agrees that it will meet the specific funding conditions identified for the Agency and acknowledges that payment to the Agency will not be made unless the funding conditions are met. The Agency is responsible for meeting the applicable portions of the funding conditions adopted as part of the 2013-14 Human Services General Fund Allocation Process including: No conditions. HUMAN SERVICES AGREEMENT - 11 - 4/2011 c�nr oF c�71r w4Ll. Federal Way 3���'�`°"`��'" Fadared Way. WA 88003�6325 (253) 83S-70b0 www.atq�afl�dor»�y.c+o�n c.ity of Federai way Human Senrices Contract f�r 2073-2094 General Fund Authorized Signatures for Imrofces I author�e the foik�Mng individuals to sign invoioes and quarterly reports on beheif of: {Contracdng ABencY)� for I { � � �� ' .l I ��. I �� 1 .LT� _ �� L� • • 1�.� Atr�horizJng Slpnaturs: (must be sipned by person who s1�ns tlie conb�c� Execudv�e� Din�cto� (Signature) �-- 5i�i AddlNotral Authonfzed SlBnature: AaAdftlOnal Author�zed S/gnature: (Printed Name) (77t1e) (Signatur+e) (Date) Note: lt is the responsibiiriy o�f the cartrac*a� to Inform the City af Feder�l Way if thsy wlsh to add a narite to ar dele�e narr�es from this list w�t►i� 'Ei �,�` CatllofiC COMMUIYiTY 5��� � WFSTERN WASHINGTON Most Rek Atex j. Bmnet� D.D., PhD. a�� o�s�n� YeryRevKemtefhEiaydocic Chairmen o�'the Baard of Ttustees ��ei�. x�a�� �;a�nt ►� 100 - 23Yd Avenue Sauth SeatHe, WA 95144-7.302 206-323-6336 Fax:206-324-4835 ,,,� i;o� April l, 2408 Susan Vaughn 100 23'� Avenue South Seattle, WA 98144 RE: CCSWW LEGAL PROTOCOL NOTICE UF DELEGATION Dear Susan, In aocordance with the policies and procedures outlined in the CCSWQV Legal Protocol, I am writing this letter to. outline the authority and responsibilities granted to you in the Legal Protocol to complete the foliowing business transactions on behalf of CCS�VW: 1. � Complete review af ali CCS Fami�y Center renewal contxacts to �ansure that contracts are fiscally viable and to ensure the agency complies with aud.its and other regutatory requirement�s. 2. Review ail contracts prior to submission of the contracts to tiie CCSWW Carporate Office for the contract review process. Sign contracts upon approval through the contract review process. 3. Review certificates of insurance and leases on an anunual basis to ensure agency insurance billing aud coverage are accurate. Advise the CCSWW Risk Manager and the Chief Financial Officer of any changes necessary to additional insureds, addresses, iimdts of covera.ge, etc. as soon as possible after the change has occezrred. 4. Review all leases and purchase and sale agreements for real esta.te with corporate legal counsel. This should be done in conjunction with the Chief Finaucial Offic�r. 5. Serve as a primary check signer ai the agency. 6. Agprove requests for credit wiih vendors in amounts less than $5,000.00. 7. Recommend to th.e Chief Financial Officer that a staff person receive a corporate credit card. 8. Assist Regional Vice President in evaluating whether a new position should be filled and/oz any reorganization occurs befoze they are initiated. Evaluations would include whether or not the job descriptions of current staff can be rewritten to accoxnmodate the new duties. 9. Submit to ihe Regional Vice President any requests for the Corporation, or individual on behalf of tl�e corporation, to join or create an affiliated entzty or joint venture. 1Q. Submit a balanced business plan to the Chief Financial Officer and Executive Vice President on an annual basis. � l 1. Submit to the Chief Financial Officer any business plan madification in excess of five percent (5%) of total operating budget. Page I of 2 ,.�. 12. R.eview agency financi:at a�dit. 13. Review progr� &udits and work wiin grogram directors to make responses on behalf of agency. 14. Immediately in�rnm �e �xscutive Vice President a�d Carporate Legal Counsei of any demands, claim�s, legal pleadi�gs or letters threateni�g sa.me, ar upon being inf�ormed of injuries andlor accidenis or danger from or to any gerson. i 5. Aci as one of �he primary contacts between CC5 and Corporate Legal Counsel. 16. Contact Corporate �ega1 Couusel when any client's corpora.te records are zequested by court order, su�poena. sar d�mand letie*. i 7. Approve purchases of comp�t�rs, Iocal serveTS as�d printers. Submit any decisions regazding cannectiviiy issues, software applica�ions and system-wide services to the TT Cabinet for approval. 18. Make a recormnendation to the CIuef Fina�cial Officer re�arding tlie esta.blishment of checking accounts for specific si s" far Rhe purpose of providing funds for clients in crisis situations. fizrther � Y : I have read and understand this delegation of authority to me as outlined. in the CCS W W I;egal Protocol. ,.-�-- � M� � '- � �r� �� , .�-- �-� � r�' ���_-�.'�` e�o pa�a on i Page 2 of 2 z �. ������ � ,.. , u . . , . ��:'�. �,;,..�.e. . . ; . , , �; � , . � . �� y4 Date 5/1/2012 , � �._ fK � :. `� 'a �.a � 3 � �� � t, Certificate of Coverage , �E , ,� � ��� �� �� ��. �� ����` � ; ;� ,: .... .... �. ., .. , , . ,.,. F.. .; ; :• �.< . �. Certificate Holder This Certificate is issued as a matter of information only and Corporation of the Catholic Archbishop of Seattle confers no rights upon the holder of this certificate. This certificate Chancery Office does not amend, extend or alter the coverage afforded below. 710 9th Ave Seattle, WA 98104 Company Affording Coverage THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA Covered Location 10843 OLD MILL RD Catholic Community Services OMAHA, NE 68154 100 23rd Ave S Seattle, WA 98144 Coverages m�,� � This is to certify that the coverages listed below have been issued to the certiticate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Et1'eMive Coverage Expiration Limits Date Date Property Real & Personal Property D. General Liability Eaeh Occurrence 1,000,�0 General Aggregate 2,0��,��� �✓ Occarrence Products-Comp/OP Agg 8558 7/1/2012 7/1/2013 � Claims Made Personal & Adv Injnry Fire Damage (Any one fire) Med Exp (Any one person) Eacess Liability Each Occurrence Annual Aggregrate Other Each Occurrence Claims Made Annual Aggregrate Limit/Coverage Description of Operations/LocationsNehicles/Special Items (the tollowiog language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage only extends for claims arising out of Catholic Community Services fulfillment of its obligations as outlined in the contract agreements between The City of Federal Way and Catholic Community Services for both the Reach Out and After Hours Voucher Programs for the term of the certificate. CMRS Excess Auto $400,000 and $100,000 Self Insured Auto. (Ref cont # 08-289, 10-171) ,.. � � �. , � .... w, � . ., Holder of Cer[�ficate " , ; � Caocellat�on � f ' � = �• � �.m. . r.: • . . _,< . ,.: ,. , ,; , ' ; . , ; .. „ .. ".. , �'� ^� 'ti...$ Additional Protected Person(s) Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will City of Federal Way endeavor to mail 30 days written notice to the holder of certificate named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. Authorized Representative / .,� � t , ,latJ� 0064000980 ENDORSEMENT (TO BE ATTACHED TO CERTIFICATE) Effective Date of Endorsement: 7/1/2012 Cancellation Date of Endorsement: 7/1/2013 Certificate Holder: Corporation of the Catholic Archbishop of Seattle Chancery Office 710 9th Ave Seattle, WA 98104 Loca6on: Catholic Communiry Services 100 23rd Ave S Seattle, WA 98144 Certificate No. 8558 of The Catholic Mutual Relief Society of America is amended as follows: SECTION 11- ADDITIONAL PROTECTED PERSON(S) It is understood and agreed that Section II - Liability (only with respect to Coverage D- General Liability), is amended to include as an Additional Protected Person(s) members of the organizations shown in the schedule, but only with respect to their liabiliiy for the Protected Person(s) activities or activities they perform on behalf of the Protected Person(s). It is further understood and agreed that coverage extended under this endorsement is limited to and applies only with respect to liability assumed by contract or agreement; and this extension of coverage shall not enlarge the scope of coverage provided under this certificate or increase the limit of liability thereunder. Unless otherwise agreed by contract or agreement, coverage extended under this endorsement to the Additional Protected Person(s) will not precede the effective date of this certificate of coverage endorsement or extend beyond the cancellation date. Schedule -ADDITIONAL PROTECTED PERSON(S) City of Federal Way Remarks (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language): Coverage only extends for claims arising out of Catholic Community Services fulfillment of its obligations as outlined in the contract agreements between The City of Federal Way and Catholic Community Services for both the Reach Out and After Hours Voucher Programs for the term of the certificate. CMRS Excess Auto $400,000 and $100,000 Self Insured Auto. (Ref cont # 08-289,10-171) � ' i� II ' .. `.4'�IY,Q� /'.Y� :r111 "r � fiY, 1 a � PKS-�n�iai��