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PRHSPSC MINS 05-14-2013 City of Federal Way City Council PARKS,RECREATION,HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,May 14,2013 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda,Committee member Burbidge,Committee member Maloney Council members in Attendance: Council member Noble-Gulliford Staff Members in Attendance: Cary Roe,Director,Parks,Public Works&Emergency Management,Brian Wilson, Chief of Police,Amy Jo Pearsall,City Attorney,Jay Bennett,Human Services Manager,Steve Ikerd,Parks& Facilities Manager,Rick Perez,City Traffic Engineer,and Mary Jaenicke,Administrative Asst. II. Guests: Mark Koppang and Randall Smith,Parks&Recreation Commission Chair Honda called the meeting to order at 5:33p.m. Public Comment: None Commission Comment:None. APPROVAL OF SUMMARY Committee member Burbidge moved to approve the April committee minutes as written. Committee member Maloney seconded.Motion passed. BUSINESS ITEMS Authorization of an Amendment to a CDBG Emergency Housing Repair Program Contract—M.A.D. Construction Mr.Bennett reported that they currently have a contract with M.A.D.construction for their housing repair program. M.A.D.Construction is a general contractor;they are very good for this type of program because they are a"Jack of all trades",and are able to do many different types of projects. Council had previously authorized an amount up to $30,000. They have had several projects with M.A.D.that have been completed successfully. They are asking to increase the contract for an additional$30,000 for a total of$60,000. Council member Maloney moved to forward the proposed amendment to the M.A.D.Construction Agreement to the May 21,2013 consent agenda for approval.Council member Burbidge seconded.Motion passed. Authorization to an Amendment to a CDBG Emergency Housing Repair Program Contract—Northwest Roof Services,Inc. Mr.Bennett stated that staff is recommending to increase the contract with Northwest Roof Services,Inc.for an additional$30,000. The contract total will be$60,000. Committee member Burbidge moved to forward the proposed amendment to the Northwest Roof Services,Inc.Agreement to the May 21,2013 consent agenda for approval.Committee member Maloney seconded.Motion passed. Saghalie Rubber Track Replacement Mr.Ikerd reported that the rubber track at Saghalie was installed in 1994,and is very worn and starting to come apart.The city is working in conjunction with the Federal Way School District(FWSD).The FWSD is installing a new track at Sacajawea. The funding for the new track at Saghalie will come from Fee in Lieu Mitigation Funds and the Parks Major Maintenance account. The cost of the project is$130,408.18 and a 10%contingency in the amount of$13,040.82 for a total of$143,449.00. Chair Honda asked if the drainage would be improved. Mr. Ikerd stated that it would be improved at Sacajawea and that there would be improvements at Saghalie,but they would not be installing a huge draining system. There are some drain lines that they will tap into. This will be done separately. It is not a part of the project.Council member Noble-Gulliford asked how much money has gone into the drainage at Sacajawea. Mr. Ikerd stated that they just replaced the artificial turf and did improvement on the drainage. The drainage improvement totaled approximately$30,000. They also have done some in-house repairs for approximately$8,000. Committee member Maloney moved to authorize the Mayor to approve a PO with KCDA and a contract with FieldTurfBeynon to replace rubber track surfacing at Saghalie Park,for a total not to exceed$143,449.00,to full Council consent agenda on May 21,2013 for approval. Committee member Burbidge seconded.Motion passed. 3 K:\PRHSPS Committee\20 13\05 1 4 1 3 Min.doc PARKS,RECREATION,HUMAN SERVICES &PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,May 14,2013 Summary Page 2 Third Amendment to the MacDonald Miller Energy Performance Agreement Mr.Ikerd stated this is an amendment for the City Hall facility. An energy improvement project was done to the system at City Hall.They replaced the major units that control the air. All of the internal distribution systems were not covered in the original contract. MacDonald Miller has given a price of$7654.05 to put all of the internal equipment on a full service agreement. This includes part replacement. This should save the city a lot of time,and will help MacDonald Miller manage the energy program that they are currently working with on the major units. The total amount of the third amendment is$22,962.15 for a three year period. Committee member Burbidge moved to forward the authorization of a third amendment to the MacDonald Miller Energy Performance Agreement for additional repairs,maintenance and monitoring of the HVAC distribution system at City Hall in the amount of$22,962.15 over a 3 year term,and authorize the Mayor to execute said agreement and forward to the full Council May 21,2013 consent agenda approval.Committee member Maloney seconded. Motion passed. Fiscal Year 2013 BVP Ballistic Vest Partnership)Grant Application Chief Wilson reported that this is a long ongoing grant that they apply for on a yearly basis.This grant will replace 30 ballistic vests. The lifespan of a vest is five years. The grant is run through The Bureau of Justice Assistance. It is a matching grant,and funds will be taken from the Police Department's Uniform and Equipment budget. Committee member Maloney moved to forward this BVP grant acceptance request to the May 21,2013 Council agenda for approval.Committee member Burbidge seconded.Motion passed. Washington Traffic Safety Commission(WTSC)Grant—Radars Chief Wilson reported that this is a grant to purchase two new Lidar systems. These Lidars will be used to enhance school zone speed enforcement. This is not a matching grant. Committee member Burbidge moved to forward the proposed Agreement to the May 21,2013 Council consent agenda for approval. Committee member Maloney seconded.Motion passed. Washington Traffic Safety Commission(WTSC)Drug Recognition Expert(DRE)Overtime Funding Chief Wilson reported that this MOU will pay for overtime funding for the three Drug Recognition Experts that are currently on staff in the Department. Reimbursement is provided when they do overtime callout for drug evaluation, shift extension and testifying in court. The term of the MOU is for July 1,2013—June 30,2015. Council member Maloney moved to forward the proposed MOU to the May 21,2013 Council consent agenda for approval. Committee member Burbidge seconded.Motion passed. School Zone Enhancements Mr.Roe presented a Power Point on School Zone Enhancement Measures. The objective is to improve school zone safety by enhancing the visibility and clarity of school zone signage. The school zones were evaluated across the board. The majority of the focus was on elementary and middle schools. A prioritized plan was developed for implementing the plan on a school by school basis. King County would procure the equipment and signs and also do the installation.The plan is to upgrade the school zones to provide increase in sign sizes,advance school speed warning signs and variable speed limit signs.Chair Honda asked if any studies have been done to see if the larger signs decrease speed and increase compliance. Mr.Perez answered that there is some evidence that there is marginal improvement. They will also be installing Advance School Speed Limit Warning Signs,these will be placed in advance of all school zones,and are recommended to be installed in speed zones 35 or higher. The last proposed improvement is the Variable Speed Limit Sign. All of the school zones would be brought to a common standard. There are two elementary schools and one middle school that have no school zone signs. School-by-school prioritization is based on the following criteria: vehicle speeds,average daily traffic,reported collision history, number of lanes crossed and existing protection levels. The proposed year-by-year prioritization list was reviewed. Committee member Maloney asked why they would wait until year 2 to put in school zone signs at Sacajawea,since there are not any there currently. Mr. Roe answered that they used the criteria and it was based on the scoring outcome. Mr. Roe also stated that if Council wanted to,they could change the order of when the schools were done. Discussion was held on the criteria that were used to form the prioritization list,and whether or not they should add if a school currently has or does not have school zone signs as part of the criteria. Mr. Roe answered questions that were brought up during the initial briefings he had with each City Councilmember. Committee member Burbidge moved to forward option 1 taking into account committee recommendations to the May 21,2013 City Council Business Agenda for approval. Committee member Maloney seconded.Motion passed. American Traffic Solutions(ATS)Contract Chief Wilson reported that the city has had an agreement4vith American Traffic Solutions since March of 2008. PARKS,RECREATION,HUMAN SERVICES& PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,May 14,2013 Summary Page 3 There have been three amendments to this agreement. The current agreement will expire June 17,2013.There are currently 14 traffic safety cameras in Federal Way. Eight of the cameras are dedicated to red light photo enforcement,at three of the city's key intersections. The remaining six cameras are dedicated to school zone speed enforcement at three of the public schools. The goal of the program is to reduce collisions,reduce the number of blocking vehicles and enhance pedestrian safety. They are continuing to see reductions at Panther Lake,and Twin Lakes. There was a slight increase at Saghalie Middle School.The term of this amendment will be from June 17, 2013 to December 31,2014. The 14 cameras will remain in place;they are not adding any more cameras. A public awareness safety campaign is also a part of this agreement. Committee member Maloney moved to forward the proposed change order to the ATS Agreement to the May 21,2013 business agenda for approval. Committee member Burbidge seconded.Motion passed. PENDING ITEMS Council member Noble-Gulliford provided the committee an update on the Veterans Memorial. The Kiwanis, Historical Society and Community Gardens have received approval from the FWSD School Board to put a Veterans Memorial on the property of Federal Way High School. The group has been waiting for approximately nine months for the FWSD to determine where the siting is going to be. She spoke with Ed Barney and he told her that they are waiting for the money to come in from the Levy's before they build. She is concerned that they may not be building this for four years. The committee asked staff to contact the Administration at FWSD for an update on the timeline. Council member Noble-Gulliford stated that the banners that are currently hung in the city reflect the City logo.They do not reflect the neighborhoods and businesses. She believes that the banners should be more reflective of the geographic areas.Discussion was held,and the design of the banners will be done after they have completed the branding. Chair Honda requested feedback from the committee on whether or not they would like an update on the PACC at the PRHSPS Committee meeting. Mr.Roe stated that he has brought this up at the management team meetings,and he has raised it with the Mayor. He was told by the Mayor that it would likely go to the FEDRAC meeting. A weekly report is also provided. Discussion was held,and Chair Honda stated she will raise the question again with the Mayor. NEXT MEETING June 11,2013 at 5:30pm ADJOURNMENT Meeting adjourned at 5:52p.m. 5