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Council PKT 06-18-2013 Regular� �Federal Way AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Cham'bers - City Hall June 18, 2013 7:00 p.m. www. cityoffederalway. com 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Federal Way High School Track Teams — State Championship Winners b. Nautilus Elementary Givics Project Recognition c. Proclamation: Marine Hills Pool Association d. Certificates of Appointment: Diversity Commission e. Sound Transit — Federal Way Transit Extension f. Mayor's Emerging Issues 4. CITIZEN GOMMENT PLEASE COMPLETE A PINK SLIP AND TURN /T /N TO THE CITY CLERK PRIOR TO SPEAK/NG. When recognized by the Mayor, come forward to the podium and state your name for the record. Please limit your comments to three minutes. The Mayor may inierrupt comments that exceed three minutes, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed be/ow have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all ifems are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: June 4, 2013 Special and Regular Meetings, June 11, 2013 Special Meeting ...page 3 b. South 356th Regional Detention Facility Retrofit Project — Bid Award...page 15 c. 2013/2014 Surface Water Infrastructure Maintenance and Service Contract — Authorization to Rebid...page 2� d. Sacajawea Track lmprovement Memo of Understanding with Federal Way School DiStriCt...page 23 6. PUBLIC HEARING a. 6-Year Transportation Improvement Program and Arterial Street Improvement Plan...page 27 The Council may add items and take action on items not listed on the agenda. • Staff Presentation • Public Comment • City Council — Resolution: Adopting the 2014-2019 Transportation Improvement Plan and Arterial Street Improvement Plan 7. COUNCIL BUSINESS a. Request to Add Housekeeping Amendments Related to the Community Design Guidelines to the Planning Commission Work Program...paqe 3s b. Lakota Middle School Safe Routes to School Project — Bid Award...page 4i c. Acceptance of Additional Funding for Lakota Middle School Safe Routes to School Project...page 48 d. Lease of Former Toys R Us Site for NW Global Fest...page 51 8. ORDINANCES First Reading: a. CB #626 Renewal of Steel Lake Manaqement District No. 1...page 59 An ordinance of the City of Federal Way, Washington, renewing the Lake Management District Number 1 for Steel Lake and setting a public hearing date on the assessment roll for the District 9. COUNGIL REPORTS 10. MAYORS REPORT 11. ADJOURNMENT The Council may add items and take action on items not listed on the agenda. COUNCIL MEETING DATE: June 18, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: �� SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should the City Council approve the draft minutes of June 4, 2013 Special and Regular City Council Meetings and the June 1 l, 2013 Special Meeting Minutes? COMMITTEE: N/A CATEGORY: � Consent ❑ City Council Business ■ ■ Ordinance Resolution MEETWG DATE: N/A ❑ Public Hearing ❑ Other STAFF REPORT BY: Carol McNeilly City.Clerk __ _ DEPT: Human Resources ..__...__....�..........._.__.— ........................�__........__.........---._..._...___. � .. . _ ..... _ .........._.._........................._..............................._............_.�...._._—.....�.__......_.......----------._...._.__._—._�__. Attachments: Draft minutes from the June 4, 2013 Special and Regular City Council Meetings and the June 1 l, 2013 Special Meeting Minutes. Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: N/A N/A CITY CLERK APPROVAL: �`) Committee Council Initial COMMITTEE RECOMMENDATION: N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: `7 move approval of the minutes as presented. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordrnances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # CITY OF � Federal Way MINUTES FEDERAL WAY CITY COUNCIL SPECIAL MEETING Council Chambers - City Hall June 4, 2013 5:45 p.m. www. cityoffederalway. com 1. CALL MEETING TO ORDER Mayor Priest called the meeting to order at 5:45 p.m. City officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Jeanne Burbidge, Councilmember Bob Celski, Councilmember Diana Noble-Gulliford and Councilmember Dini Duclos. Gity staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly. Z. COMMISSION / COMMITTEE INTERVIEWS • North Lake Management District The Council interviewed one applicant for appointment to the North Lake Management District. • Diversity Commission The Council interviewed three applicants for appointment to the Diversity Commission. 3. ADJOURNMENT The Council adjourned at 6:50 p.m. Attest: Carol McNeilly, CMC, City Clerk Approved by Council: City Council Minutes - June 4, 2013 Special Meeting Page 1 of 1 CITY OF ,'� Federal Way MINUTES FEDERAL WAY CITY COUNCIL REGULAR MEETING Councii Chambers - City Hall June 4, 2013 7:00 p.m. www. cityoffederalway. com 1. CALL MEETING TO ORDER Mayor Priest called the meeting to order at 7:00 p.m. City officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Jeanne Burbidge, Councilmember Bob Celski, Councilmember Diana Noble-Gulliford and Councilmember Dini Duclos. City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly. 2. PLEDGE OF ALLEGIANCE The Municipal Court Art Contest winners led the Pledge of Allegiance. Motion: Deputy Mayor Ferrell moved to amend the agenda, to add a presentation after agenda item 3.a. Councilmember Honda second. Vote: Deputy Mayor Ferrell Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Noble-Gulliford Yes Councilmember Duclos Yes Motion carried 7-0. 3. PRESENTATIONS a. Thomas Jefferson High School Bovs Soccer State Champions Mayor Priest reported the Thomas Jefferson Raiders completed an undefeated season, winning nineteen games, tying four games and recently won the state championship match by a score of 3-0. The Raiders have won a total of eight state championships. Mayor Priest presented the team members and coaches with Certificates ofAchievement recognizing their accomplishments. Coach Dave Hanson reported he was very proud of the players and noted the grade point average for the team members was a 3.5. City Gouncil Minutes — June 4, 2013 Regular Meeting Page 1 of 8 Municipai Court Student Art Contest Winners: - added item Counciimember Honda reported this year's Municipal Court Art Contest received over 100 entries. Municipal Court Judges' Dave Larson and Rebecca Robertson recapped the contest themed "Liberty and Justice for A!P' and presented the following winners with certificates: High School winners: 1St place: Toni Sulzhik a 9th grader at Todd Beamer 2�a place: Rachel Arnold a 10th grader Federal Way 3� place: Jack Collier a 10th grader at Todd Beamer Middle School winners: 1St place: Mehria lbrahimi an 8th grader at Sacajawea 2"a place: Sabrynna Hermosillo an 8th grader at Lakota MS 3�d place: Matthew Arnold a 7th Grade Sacajawea and Candace Chang a 7th grader at Totem Elementary School winners: 1St place: Lynni Lee a 3rd grader at Panther Lake 2"a place: Lilly Jean Milbradt a 5th grader at Olympic View 3�d place: Julia Doroshenko a 3`d grader at Panther Lake b. Proclamation: Relav for Life Councilmember Celski reported Relay for Life is an annual event to raise fund and awareness for the fight against cancer, and to remember those loved ones we have lost. This year's event will be held at Saghalie Middle School. It starts at 6:00 p.m. on June 7th and goes until noon on June 8th. Councilmember Celski read the proclamation into the record and presented it to Relay for Life Event Chair Tarah Taggard and members of the Relay Team. Ms. Taggard thanked the Council for the recognition and encouraged individuals to participate in this year's event. c. Proclamation: Amateur Radio Week Councilmember Duclos stated she is pleased to present the Amateur Radio Week proclamation this evening as she has an amateur radio license. Councilmember Duclos read the proclamation into the record and presented it to Daniel Stevens. Mr. Stevens provided information on the many activities the Federal Way Amateur Radio Club performs and thanked the Council for the proclamation. d. Ceremonial Swearinq in of Police Officer Police Chief Brian Wilson introduced Federal Way Police Officer Shawn Warrick. City Clerk McNeilly delivered the oath of office to Officer Warrick. e. Police Department Awards Presentation Police Chief Brian Wilson presented the following Police Department awards: Police Chief's Citizen Commendation Award to Michael Born who assisted the Police after he observed a vehicle that had been reported stolen. Mr. Born followed the vehicle and reported its location to the Police who were able to arrest the driver. Life-Saving Award to Officer Travis Loyd who responded to a call of CPR in progress on an infant. Officer Loyd administered mouth-to-trachea tube CPR on the infant until medics arrived to take over. City Council Minutes — June 4, 2013 Regular Meeting Page 2 of 8 Life-Saving Awards to Officer Cole VanRuth and Officer Grant Bassett, the Officers responded to Federal Way Dialysis for a CPR in progress call for a 72 year old client. Once on the scene the officers recognized incorrect compressions and took over CPR. The individual was resuscitated on scene and medics transported to an area hospital. f. Sound Transit Update on Overflow Parking City Traffic Engineer Rick Perez introduced the following Sound Transit representatives: Chelsea Levy, Government and Community Relations Officer; Michael Miller, Manager of Customer Facilities and Accessible Services; and Rachel Wilch, Associate Planner. Ms. Levy stated her purpose tonight was to update Council and staff on Sound Transit's ongoing efforts to address the overflow parking issue at the FW Transit Center. She was pleased to announce Sound Transit will be leasing additional parking space in the next coming weeks. Sound Transit is working on balancing needs vs. constrained resources in Federal Way and surrounding areas. Mr. Miller reviewed a Parking Utilization document noting the Federal Way Transit Center is at 99% capacity with 1190 stalls. He further noted available parking and service routes in the City as well as the ridership numbers and capacity levels for buses that service the Federal Way Transit Center. Ms. Wilch presented information on potential pilot programs (which are pending approval by the Sound Transit Board) developed to manage parking resources for transit customers. Programs include parking permits; rideshare management; and a parking monitoring system. Councilmembers asked clarifying ques#ions of the representatives. g. Mavor's Emerqinq Issues Recvcle-Palooza Report: Mayor Priest recapped the 3rd annual Recycle-Palooza contest, which was held on April 27�h at the Federal Way Community Center. Contest winners Peter and Laura Johnson submitted written comments thanking the Mayor and Council for the award. Laura Moser with Waste Management was in attendance with a$1,000.00 check for Mr. and Mrs. Johnson. Mayor Priest thanked Recycling Project Manager Jeanette Brizendine for her efforts with this event and noted that Ms. Brizendine was recently awarded Washington's Outstanding Recycler of the Year by the Washington State Recycting Association. Mav 27, 2013 Police Traffic Stop: Chief Wilson reported on a traffic stop that occurred in Federal Way on May 27, 2013 that has received a lot of inedia attention. He recapped the incident and stated the King County Prosecutor's Office has filed charges against the driver of the vehicle for assaulting an officer. Use of force was used to make the arrest. An outside agency will conduct an investigation on of use of force by the Police. 4. CITIZEN COMMENT Bettv Tavlor commented on a recent article in the Federal Way Mirror regarding a complaint filed by a Councilmember. City Attorney Richardson interrupted Ms. Taylor and reviewed the guidelines regarding campaigns and ballot propositions as provided by the Public Disclosure Commission. Ms. Taylor stated she would like to see the City come together as a whole for this year's National Night Out event. City Council Minutes — June 4, 2013 Regular Meeting Page 3 of 8 Norma Blanchard commented on a recent letter published in the Federal Way Mirror regarding the Performing Arts and Conference Center. Ms. Blanchard inquired if any Councilmembers or their family members are members of the Federal Way Coalition of the Performing Arts. If so, she feels this is a conflict of interest. Donald Barovic spoke about the continued need for coyote control in and around his property. He complimented Waste Management for the superior service they provide to residents. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council forapproval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: May 21, 2013 Special and Regular Meetings b. Vouchers c. Monthly Financial Report — April 2013 d. 'Purchase of Police Vehicle Laptops e. Purchase of Rocket Vehicle Routers f. AMANDA System Upgrade Motion: Deputy Mayor Ferrell moved approval of Consent Agenda items 5.a. through 5.f. Councilmember Duclos second. Vote: Deputy Mayor Ferrell Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Noble-Gulliford Yes Gouncilmember Duclos Yes Motion carried 7-0. 6. COUNCIL BUSINESS a. Cancellation of Auaust 20, 2013 Citv Council Meetinq Deputy Mayor Ferrell noted the Council has historically canceled the second Council meeting in August to allow for vacations. Given all the issues facing the City he wanted to address this item early so staff could plan accordingly for scheduling items for Council Meetings. Motion: Deputy Mayor Ferrell moved to suspend the Council Rules of Procedure and cancel the August 20, 2013 City Council meeting. Councilmember Celski second. Vote: Deputy Mayor Ferrell Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes City Council Minutes — June 4, 2013 Regular Meeting Page 4 of 8 Councilmember Nobie-Gulliford Councilmember Duclos Motion carried 7-0. b. Diversitv Commission Appointments Yes Yes At their 5:45 p.m. Special Meeting the Council interviewed three applicants for appointment to the Diversity Commission. Motion: Councilmember Honda moved to re-appoint Cheryl Carino-Burr; appoint Jim Miranda as a voting member; appoint Oliver Hansen and Anthony Gittens as voting members; and appoint Ryan Miller as an alternate member. All appointments are with terms expiring May 31, 2016. Councilmember Duclos second. Vote: Deputy Mayor Ferrell Councilmember Maloney Councilmember Honda Councilmember Burbidge Councilmember Celski Councilmember Noble-Gulliford Councilmember Duclos Motion carried 7-0. Yes Yes Yes Yes Yes Yes Yes c. North Lake Manaqement District Appointment At their 5:45 p.m. Special Meeting the Council interviewed one applicant for appointment to the North Lake Management District. Motion: Councilmember Celski moved to appoint Greg Summers to the North Lake Management District with a term expiring March 15, 2014. Councilmember Duclos second. Vote: Deputy Mayor Ferrell Councilmember Maloney Councilmember Honda Councilmember Burbidge Councilmember Celski Councilmember Noble-Gulliford Councilmember Duclos Motion carried 7-0. Yes Yes Yes Yes Yes Yes Yes d. Resolution: To Establish a Ballot Proposition Restrictinq Votinq on Citizen Initiatives to November Elections In December 2012 the Council directed staff to return to Council with a proposed ballot proposition for the November 2013 election to restrict the voting of citizen initiatives to November election dates. City Attorney Pat Richardson reviewed the current law relating to citizen initiatives. The proposed ballot proposition before Council would restrict voting on citizen initiatives to November General elections. Historically there is more voter participation in the General election and restricting citizen initiatives to the November elections would save taxpayers the costs associated with participating in a Special election. Ms. Richardson reviewed the timeline associated with adding this item to the November 2013 election. City Council Minutes — June 4, 2013 Regular Meeting Page S of 8 Motion: Councilmember Duclos moved to adopt the resolution to establish a ballot proposition restricting voting on citizen initiatives to November elections for the November 2013 election and notify King County Elections to publish it in the Voters' Pamphlet. Deputy Mayor Ferrell second. Vote: Deputy Mayor Ferrell Yes Councilmember Maloney No Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Noble-Gulliford No Councilmember Duclos Yes Motion carried 5 2. Resolution 13-638 e. Resolution: Directinq the Citv Clerk to Advertise for Members of Pro or Con Committees for the Proposition Restrictinq the Elections for Citizen Initiatives, with A�pointment Date of Julv 16, 2013 City Attorney Pat Richardson stated the proposed resolution would direct the City Clerk to solicit individuals to serve on the Pro and Con Committees and submit written statements for the voter's pamphlet for the citizen initiative ballot measure. If Council approves this resolution, staff will issue a press release on June 5, 2013 seeking volunteers for the Committees. The deadline to apply for a Committee would be July 8, 2013; Council would appoint three members to the Pro Committee and three members to the Con Committee at their July 16, 2013 meeting. Motion: Councilmember Duclos moved to adopt the resolution directing the City Clerk to advertise by press release for members of the Pro and Con Committees for the ballot proposition restricting voting of citizen initiatives to November elections. Councilmember Celski second. Vote: Deputy Mayor Ferrell Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Noble-Gulliford Yes Councilmember Duclos Yes Motion carried 7-0. Resolution 13-639. f. Publishing Developrnent Notices in the Newspaper City Attorney Pat Richardson stated the Federal Way Revised Code requires publication in the City's official newspaper for proposed development regulations and proposed development projects. State law does not require publication for all notices in the official newspaper rather it allows flexibility to notify citizens of development. Curren#ly the City's official newspaper publishes once per week, this schedule may result in delays to some development proposals. The proposal before Council is to forward the issue of potential revisions to the Federal Way Revised Code relating to publishing development regulations and developrnent project notices in the official newspaper to the Planning Commission's Work Plan as a medium-priority. The Council discussed the best ways to provide information to the public and asked clarifying questions of Ms. Richardson and Planning Manager Isaac Conlen relating to City Council Minutes — June 4, 2013 Regular Meeting Page 6 of 8 past delays for development projects due to publication schedules and current notification practices. Motion: Councilmember Duclos moved to direct staff to forward the issue of potential revisions to the development regulations in the Federal Way Revised Code to the Planning Commission, placing this item on their work plan as a medium priority. Councilmember Celski second. Vote: Deputy Mayor Ferrell No Councilmember Maloney No Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Noble-Gulliford No Councilmember Duclos Yes Motion carried 4-3. 7. ORDINANCES Second Reading: a. CB# 625 Amendments to the Federal Wav Revised Code Title 13, Adoption of 2012 Buildinq Codes An Ordinance of the City of Federal Way, Washington, relating to the adoption of the Washington State Building Code and related matters; amending Title 13 "Buildings At their May 21, 2013 meeting the Council approved the ordinance and forwarded it to this meeting for second reading and enactment. City Clerk McNeilly read the ordinance title into the record. Motion: Councilmember Celski moved adoption and enactment of the ordinance. Councilmember Duclos second. Vote: Deputy Mayor Ferrell Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Noble-Gulliford Yes Councilmember Duclos Yes Motion carried 7-0. Ordinance 13-743. 8. COUNCIL REPORTS Councilmember Maloney reported she attended the EarthCorps/Friends of the Hylebos picnic. She also attended the City sponsored community meeting on the Performing Arts and Conference Center (PACC) which was held at the Commons Mall. She thanked those who attended the meeting on the PACC and provided public input on the proposed project. Councilmember Honda reported this coming Saturday is the Flag Day Celebration at the King City Council Minutes — June 4, 2013 Regular Meeting Page 7 of 8 County Weyerhaeuser Aquatic Center. The event is co-sponsored by the Soroptomists Club of Federal Way and King County Councilmember Pete von Reichbauer. She reminded everyone, June 9th Park Pais is having a fundraising event at French Lake Dog Park to raise money to build a rain shelter at the park. Deputy Mayor Ferrell stated he will be attending the Flag Day Celebration at the King County Weyerhaeuser Aquatic Center on June 9th. He feels the meeting that was held to discuss the Performing Arts and Conference Center was a successful event. He attended the EarthCorps/Friends of the Hylebos Picnic which he noted was a wonderful event and well attended by many including regional representatives. Councilmember Burbidge reported on upcoming community events including the Truman Garden Dedication on June 9th. She further noted the next LTAC meeting is June 12, 2013. This weekend is the Relay for Life event which includes many city staff members who will be volunteering for the event. She was pleased to report on the many volunteer activities the staff engages in forthe community benefit, ranging from holding silent auctions, chili cook offs, and events like the recent RollerMania; she thanked staff for giving back to the community they work for. Councilmember Celski thanked the many volunteers from EarthCorps/Friends of the Hylebos for their efforts with their recent picnic. He echoed the comments by fellow Councilmembers; the event was well attended and very successful. He is personally looking forward to the upcoming Flag Day Event; which he will be attending. Councilmember Noble-Gulliford stated the Denny and Barker cabins will be open this weekend on June 8'h for touring. She reported on her attendance at a Chamber meeting with Adam Smith; the topic of discussion centered on small business. She noted June 15�' the Korean Youth Symphony will be performing locally. Councilmember Duclos reported last Wednesday she attended the monthly SCA Board meeting where they voted to support the Market Place Fairness Act which would close tax loopholes and level the marketplace for brick and mortar stores. She also attended the Regional Policy Committee Meeting where a new King County Veterans Initiative was discussed. 9. MAYORS REPORT Mayor Priest had no report. 10. ADJOURNMENT Mayor Priest adjourned the meeting at 9:29 p.m. Attest: Carol McNeilly, CMC, City Clerk Approved by Council: City Council Minutes — June 4, 2013 Regular Meeting Page 8 of 8 CITY OF ,'� Federal Way MINUTES FEDERAL WAY CITY COUNCIL SPECIAL MEETING City Hall Hylebos Conference Room* June 11, 2013 5:00 p.m. www. cityoffederalway. com 1. CALL MEETING TO ORDER *This meeting was moved to the Patrick Maher Room. Mayor Priest called the meeting to order at 5:01 p.m. City o�cials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Kelly Maloney, Councilrnember Susan Honda, Councilmember Jeanne Burbidge, Councilmember Diana Noble-Gulliford. Mayor Priest excused Councilmembers Bob Celski and Dini Duclos. City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly. Mayor Priest noted pursuant to the Council Rules of Procedure, Council assumed responsibility for the appointments to volunteer Board and Commissions; therefore Deputy Mayor Ferrell would preside over the meeting. Deputy Mayor Ferrell reviewed the guidelines for public comment and stated comments should be limited to the issue before Council. 2. PUBLIC COMMENT Terrv Thomas, member of the North Lake Management District, referred to the email he sent on June 4, 2013 which addressed his concerns with Mr. Summer's lack of stewardship forthe Lake. Mr. Summers has placed structures in the Lake with no regard to neighbors. Mr. Thomas submitted a photo to the Council of one of the structures. Councilmembers asked clarifying questions of Mr. Thomas regarding the structures and if Mr. Summers had shared his vision for the Lake with lake residents. Jerrv Galland stated he is not a resident of the City, however; he lives on a lake and they are considering the formation of a management district. Mr. Galland inquired if Mr. Summers had made any improvements to the structures recently in an effort to improve stewardship. City Council Minutes — June 11, 2013 Special Meeting Page 1 of 2 3. CONSIDER APPOINTMENT TO THE NORTH LAKE MANAGEMENT DISTRICT ADVISORY COMMITTEE Deputy Mayor Ferrell stated he did not have the opportunity to read Mr. Thomas's email prior to Council interviewing Mr. Summers. Upon learning new information regarding Mr. Summers he contacted his colleagues to schedule a meeting to consider their recent appointment. He inquired if Mr. Summers was notified of this meeting. Staff confirmed they provided notification to Mr. Summers. Deputy Mayor Ferrell feels there was a lack of candor by Mr. Summers regarding his chiropractic career on his application and during his interview. Motion: Deputy Mayor Ferrell moved to rescind the appointment of Greg Summers to the North Lake Management District Advisory Committee. Councilmember Maloney second. Councilmember Noble-Gulliford stated she supports the motion based on the input Terry Thomas provided. Councilmember Maloney stated the allegations facing Mr. Summers are not a factor in her supporting the motion. The omissions on Mr. Summer's application and during the interview are what she is considering. Councilmember Honda asked if staff was aware of Mr. Thomas's email at the time Council interviewed Mr. Summers. Councilmember Burbidge spoke in support of the motion. She stated she received a phone message from a resident of North Lake expressing their concern over the appointment of Mr. Summers. She would like to see procedures relating to the interviews and appointment process reviewed. It was noted that application procedures for Boards and Commission will be discussed at the July 9, 2013 Parks, Recreation, Human Services and Public Safety Council Committee meeting. Vote: Deputy Mayor ferrell Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Absent Councilmember Noble-Gulliford Yes Councilmember Duclos Absent Motion carried 5-0. 4. ADJOURNMENT Deputy Mayor Ferrell adjourned the meeting at 5:22 p.m. Attest: Carol McNeilly, CMC, City Clerk Approved by Council: City Council Minutes — June 11, 2013 Special Meeting Page 2 of 2 COUNCIL MEETING DATE: June 18, 2013 __ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: _ ...._ _._ _ __. SUS.TECT: South 356`" St Regional Detention Facility Retroiit Project - Authorization to Award. POL[CY QUESTION: Should the Council authorize staff to award the construction contract for the South 356th Street Regional Detention Facility Retroiit Project to Lloyd Enterprises, Inc., the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business � ■ Ordinance Resolution MEETING DATE: June 3, 2013 ❑ Public Hearing ❑ Other STAFF REPORT BY: William A��leton, P.E., Surface Water Mana�er DEPT: Public Works _ .............................._ ... . .... .. . .... .. ........... _ _ _... _... ............ Attachments: Memorandum to Land Use and Transportation Committee dated J�ne 3, 2013. Opdons Considered: 1 Award the construction contract in the amount of $775,191.07, for the South 356th Street Regional Detention Retroiit Project to Lloyd Enterprises, Inc., the lowest responsive, responsible bidder and approve a 10% contingency of $77,519.11, and authorize the r to execute the contract. �1. 8:1�' 2. Do not award the project to Lloyd Enterprises and provid direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the June 18, 2013 City Council Consent Agenda for approval. MAYOR APPROVAL: ��i��i 'f DIRECTOR APPROVAL: Co ee Counc� I� COMMITTEE RECOMMENDAT[ON: The Committee recommends forwarding Option 1 to the June 18, 2013 City Council Consent Agenda for approvaL ,--� � �--�-��- , _ G PROPOSED COUNCIL MOT[ON: "I �ve to award the construction contract in the amount of $775,191.07, for the South 356`�` Street Regional Detention Retrofit Project to Lloyd Enterprises, Inc., the lowest responsive, responsible bidder and approve a 10% contingency of $77,519.11, and authorize the �fmra�g�r-to execute the contract. " ��a�'�� (BELOW TO BE COMPLETED BY ClTY CLERKS OFFlCE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READINC (ordinances on[y) ORDINANCE # REV IS ED — 08/ 12/2010 RESOLUTION # DATE: June 3, 2013 TO: VIA: FROM: SUBJECT: CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management G� William Appleton, P.E., SWM Manager � South 356th Street Regional Detention Facility Retrofit Project — Bid Award BACKGROUND Six (6) bids were received and opened on May 20, 2013, for the South 356`h Street Regional Detention Facility (RDF) Retrofit Project. See attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Lloyd Enterprises, Inc. with a total bid of $775,191.07 (sales tax included). The low bid received was (29%) below the engineer estimate. • Reference checks on Lloyd Enterprises, Inc. indicate that the contractor has performed similar work. As a result, City staff believes Lloyd Enterprises, Inc. can successfully complete this project to the City's satisfaction. Therefore, the lowest responsive, responsible bidder is Lloyd Enterprises, Inc. in the amount of $775,191.07 (sales tax included). PROJECT ESTIMATED EXPENDITURES: Description Project Management (Estimate) Engineering Design Lloyd Enterprises' bid 10% Construction Contingency Construction Inspection & Management (Est.) Printing and Advertising (Estimate) Water Qualitv Monitoring (Estimate) TOTAL PROJECT COSTS AVAILABLE FUNDING: Description Budgeted SWM Funds DOE Grant TOTAL AVAILABLE FUND[NG cc: Project File Amount $ 30,000 200,000 775,191.07 77,519.11 60,000.00 5,000.00 55,000.00 $ 1,202,710 Amount $ 650,000 1,000,000 $ 1,650,000 K:\LUTC\2013\06-03-13 S 356th Street RDF Retrofit Projeck - Bid Award.docx Item tngmeer s esam: # ITEM DESCRIPTION WITH UNIT PRICE IN WORDS UNIT QTY. Unit Prke ToWI B 1 Mobilization l5 1 $ 99,260.20 $ 99 2 ContrectorSurveying � LS 1 $ 5,000.00 $ 5 3 Record Drawing and Asbuilt Survey LS 1 5 5,000.00 $ 5 4 Force Account FA 1 $ 30,000.00 $ 30 5 Project Temporary Traffic Control LS 1 $ 27,800.00 $ 27 6ClearingandGrubbing LS 1 5 4,800.00 5 4 7 Removal of Structure and Obstruction LS 1 $ 1,300.00 $ 1 8 Removing Chain Link fence Lf 817 $ 5•00 .$. 4 9 Modity/Decommission Monitoring W=_II EA 4 $ 500.00 $ 2 10 Undassified Excavation Incl. Haul'• CV izs15 $ 25.00 �$ 320 11 Imported Berm Em6ankment Fill Incl. Haul• Ton 3314 $ 22.00 $ 72 12 Shoting or Eztra Exc. CI. B SF 4379 $ 1.00 $ 4 13 Trimming and Cleanup LS 1 $ 3,500.00 $ 3 14 Crushed Surfacing Base Course Ton 160 $ 30.00 ��$... 4 15 Underdrain System LS 1 $ 13,500.00 5� 13 16 Dudile Iron Storm Sewer Pipe 18 in. Diam. LP 169 $ 150.00 $� 25 17 Corrugated Polyethylene Storm Sewe• Pipe 8 In. Diam lF 106 $ 52.00 �$ 5 18 Corrugated Polyethylene Storm Sewe� Pipe 1Z In. Diam LF 162 $ 70.00 $ 11 19 Corrugated PolyetAylene Storm Sewe� Pipe 18 In. Diam LF 250 $ 60.00 ;$. 15 20 Corrugated Polyethylene Storm Sewer Pipe 301n. Diam LF 361 $ 170.00 .5�: �.� :fii 21 Manhole 541n. Diam. Type 3 EA 1 $ 5,500.00 �$� �5 22 Catch Basin 7ype 1 with Beehive Grate EA 1 $ 1,500.00 �. $' -1 23 Catch Basin Type 1L EA 1 $ 1,500.00 �$ 1 24 Catch Basin Type 2 54 In. Diam. With =1ow Restrictor EA 1 $ 6,000.00 �:$.. fi 25 Catch Basin Type 2 60 tn. Diam. Flow Splitter EA 1 $ 6,550.00 -$ �G 26 Modi(ying Existing Drainage Structure CB #E3 EA 1 $ 24,600.00 �$ 24 27 Modifying Existing Drainage Struc[ure CB #E2 EA 1 $ 1,500.00 �$ �] 28 Modifying Existiog Draioage Structure CS #E3 EA 1 $ 15,000.00 .$� �15 29 Connection [o Drainage Struciure EA 7 $ 1,000.00 �$�� 7 30 Plugging Existing Pipe EA 1 $ 350.00 �$ . 31 Gate Valve 6 In. EA 2 $ 900.00 ��$ ] 32 Temporery Water Pollution/Erosion Control LS 1 $ 4,000.00 �-$ � 335eeding-MarshMix SY 4454 $ 2.00 $ F 34 Seeding- Native Swale Mix � SY 1799 $ 2.00 $.� ��. 35 Seeding - Native Pollinator Mix SY 3285 $ 2.00 �� $ E 36 Temporary Erosion Control Blanket SY 1419 $ 2.00 $.. 37 High Visibili[y Fence LF 267 $ 4.00 $�.. ] 38 Silt Fence LF 965 $ 5.00 :$' . 3 39 Topsoil Type A BSM SY 3263 $ 33.00 $ 10�, 40 Coarse Compost SY 4064 $ 2.00 $� t 41 Wood Chip Mulch SY 1622 5 1.50 :$' 42 Permamatrix BSA LB 1oz1s $ 132 $.. �,St 43 psiPE - Vine Maple EA 19 $ 34.90 $. 44 psiPE-Allegheny5erviceberry EA 14 $ 248•65 .$..�. 45 psiPE - Black Gum EA 6 $ 34.90 $�� ,. 46 psiPE - Pacific Crabapple EA 11 $ 34•90 $�� 47 psiPE - Douglas Fir EA 4 � 5 248.65 $, . 48 psiPE - Blue Giant Sequoia EA 3 $ 248.65 49 psiPE - Westem Red Cedar EA 9 $ 248.65 $��. 50 nsiPE - Pacific Wax Mvrtle EA 13 $_ 26.65 �;$ �� . Low eid 1.00 0.20 583.00 32.00 960.00 111.00 23.00 40.00 46.00 85.00 440.00 940.00 $ 9.877.00 $ 35,220.00 � $ 1,534.00 �. $ 674.00 $ 980.00 $ 18,950.00 . $ 1.44 $ 130 $ 233 $ SJO $ 4.00 $ 4.15 $ 29.50 $ 3J0 $ 2.00 $ 1.16 $ 29.00 $ 278.00 $ 49.00 $ 29.00 $ 107.00 $ 393.00 S 107.00 $ 716 $ 555.00 $ 16.92 $ 12.64 $ 0.12 $ 5,076.42 $ ss.m $ 37,876.05 $ 119.79 $ 33.93 $ 58.87 $ 4836 $ 88.44 $ 7,742.75 $ 1,46730 $ 1,480.44 $ 8.791.76 $ 14,207.63 330.80 1.38 1.68 3.01 1.89 a.as 19.79 2.73 3.00 1.12 27.75 265.00 46.25 27.00 ioz.00 374.00 102.00 23.00 - - __ - - - rd Bld 4th Bid Sth Bid 6th eid Construction Nma Contracting Cecwnti Westwater Construction ToWI Bid Unk Price Total Bid Unit Price Total Bid Unit Price Total 8id � S 9s,fi60.00 $ 100,aoo.00 S ioo,000.ao 5 l�a,000.00 S lsa,000:o0 5 ss,000.o0 5 ss,000.c � s �.sso.oa s �soo.00 s�:�oo.o0 5 iz.000.o0 5 iz,000.o0 5 �,soo.00 5 �,soo.c $ 17,350.00 $ 8,400.00 $ 28,100.00 $ 2.40 $ 1,000.00 $ 15.15 $ 1335 $ 0.25 $ 31,050.00 $ 35.00 $ 28,120.00 $ 94.00 $ 29.00 $ 42.00 $ 57.00 5 117.00 $ 370.00 $ 1,080.00 $ 18,500.00 $ 0.71 $ 0.71 $ 0.71 $ 2.70 $ 2.20 $ 430 $ 34.00 $ 3.45 $ 4.00 $ 1.70 $ 33.00 $ 310.00 $ 55.00 $ 32.00 $ 120.00 $ 450.00 $ 120.00 5 27.00 S_00 IS0.00 17.00 20.00 2.00 00.00 so.00 00_00 99_00 40_00 50.00 60.00 85.00 $ 13,100.00 $. 13, $ 700.00 ��$. 4, 5 aoo.00 S $ 900.00 .5 1��. $ s,zoo.00 5 � 5 i.00 S q; $ 1.00 �$. .1 5 i.ao y 3 $ a.00 5 s $ 2.00 $ 5 s.00 "� a $ 40.00 . $.130 $ 7.00 $��...28 $ 10.00 .$'� 16 $ 2.50 $�� 25 5 si.00 S $ . 291.00 � �5 � 4 5 si.00 S 5 ao.00 5 5 iiz.00 : g $ 412.00 : $ I1 S iiz.00 5 i 5 25.00 $ . . . $ 14,000.00 $ 14,000.00 $ 20,000.00 5 20,000.00 $ 3.00 $ 2,451.00 $ 3.00 $ 2,451.00 $ 850.00 $ 3,400.00 $ 1,600.00 $ 6,400.00 $ 24.00 $ 307,584.00 $ 25.00 $ 320,400.00 $ 12.00 .$ 39,768.00 $ 35.00 $ 115,990.00 $ 1.00 $ 4,379.00 $ 1.00 � $ 4,379.00 $ 19,700.00 $ 19;700.00 � $ 3,500.00 $ 3,500.00 5 is.00 S a,aoo.00 S ioo.00 5 ie,000.00 5 ss,000.o0 5 ss,000.o0 5 zso,000.o0 5 zso,000.00 5 i6o.00 5 n,oao;oo 5 izs.00 $ u;szs.00 $ 90.00 .$ 9,540.00 $ 65.00 $ fi,890:00 5 ioo.00 S i6,zoo.00 S �o.00 S il,aao.00 $ iso.00 S sz,soo.00 5 �s.00 5 is,�so.00 S 160.00 5 57�,760.00 $ 170.00 5 fi1,370.00 S�,soo.00 5 �,soo.00 S io,000.o0 5 io,000.00 5 s,aoo.00 5 s,aao.00 5 iz,soo.00 5 u,soo.00 $ n,000.o0 5 z�,000.o0 5 3s,000.o0 5 ss,000.00 5 i9,000.o0 5 le,000.00 S io,000.o0 5 io,000.00 $ 19,000.00 $ 19,000.00 $ 35,000.00 $ 35,000.00 $ 900.00 $ 6,300.00 $ 500.00 $ 3,500.00 S eoo.oa 5 soo.00 S soo.00 5 soo.00 $ i,ioo.00 5 z,zoo.00 S z,000.o0 5 a,000.00 $ is,000.o0 5 is,000.o0 5 ls,000.o0 5 is,000.00 S z.00 5 a,9as,00 5 z.00 5 s,9os.00 $ 2.00 $ 3,548.00 $ 2.00 $ 3,598.00 $ z.00 5 e,s�o.00 5 z.00 5 6,s�o.00 5 z.00 5 z,asa.00 5 e.00 S s,sla.00 5 z.00 S s3a.00 5 s.00 5 soi.00 5 a.00 5 3;s6o.00 5 s.oa 5 a,szs.00 $ 58.00 $ 184,254A0` $ 2.00 . $ fi,526.00 $ 4.00 $ 16,256.00 $ 1.00 -$ 4,064.00 $ 4.00 $ fi,488.00 $ 2.00 $ 3,244.00 $ 2.00 $ 20,436.00 $ 2.00 $ 20�,436.00 5 zs.oa S s3z.00 S so.00 5 9so.ao $ 260.00 �$ 3,640.00� 5 200.00 $ 2,800.00 g ae.00 5 Z��.00 5 so.00 $ soo.00 $ n.00 S Z9z.00 5 so.00 5 sso.00 g ioo.00 5 aoo.00 S soo.00 S i,zoo.00 $ 300.00 $ 900.00� $ 300.00 �$ 900.00 $ ioo.00 5 900.00 5 300.00 5 z,�oo.00 5 23.00 $ 299.00 $ z0.00 $ 260.00 em # lTEM DESCRtPTiON WlTH UNIT PRICE IN WORDS 1 Mobilization 2 Contractor Surveying 3 Record Drawing and Asbuilt Survey 4 Force Account 5 Project Temporary Traffic Control 6 Clearing and Grubbing 7 Removal of Structure and Obstruction 8 Removing Chain Link Fence 9 Modify/Decommission Monitoring Well 10 Unclassified Excavation Incl. Haul** 11 Imported Berm Embankment Fill Incl. Haul* 12 Shoring or Extra Exc. CI. B 13 Trimming and Cleanup 14 Crushed Surfacing Base Course 15 Underdrain System 16 Ductile Iron Storm Sewer Pipe 18 in. Diam. 17 Corrugated Polyethylene Storm Sewer Pipe 8 In. Diam 18 Corrugated Polyethylene Storm Sewer Pipe 12 In. Diam 19 Corrugated Polyethylene Storm Sewer Pipe 18 In. Diam 20 Corrugated Polyethylene Storm Sewer Pipe 30 In. Diam 21 Manhole 54 In. Diam. Type 3 22 Catch Basin Type 1 with Beehive Grate 23 Catch Basin Type 1L 24 Catch Basin Type 2 54 In. Diam. With Flow Restrictor 25 Catch Basin Type 2 60 In. Diam. Flow Splitter 26 Modifying Existing Drainage Structure CB #E1 27 Modifying Existing Drainage Structure CB #E2 28 Modifying Existing Drainage Structure CS #E3 29 Connection to Drainage Structure 30 Plugging Existing Pipe 31 Gate Valve 6 In. 32 Temporary Water Pollution/Erosion Control 33 Seeding - Marsh Mix 34 Seeding - Native Swale Mix 35 Seeding - Native Pollinator Mix 36 Temporary Erosion Control Blanket 37 High Visibility Fente 38 Silt Fence 39 Topsoil Type A BSM 40 Coarse Compost 41 Wood Chip Mulch 42 Permamatrix BSA 43 psiPE - Vine Maple 44 psiPE - Allegheny Serviceberry 45 psiPf - Black Gum 46 psiPE - Pacific Crabapple 47 psiPE - Douglas Fir 48 psiPE - Blue Giant Sequoia 49 psiPE - Western Red Cedar 50 psiPE - Pacific Wax Mvrtle Low Bid 2nd Bid 3rd Bid 4th Bid Engineer's Estimate Lloyd Enterprises Prospecttonstruction Hoffman Construction Nova Contradin� 1NlT QTY. Unit Price Total Bid Unit Price To#al Bid Unit'Price Total Bid UnifPrice Total Bid Unit Price Total` B LS 1 $ 99,260.20 $ 99,260.20 $ 54,972.70 $ 54,972J0 $ 35,269.87 $ 35,269.87 $ 95,660.00 $ 95,660.40 $ 100,000.00 $ 100,a LS 1 $ 5,000.00 $ 5,000.00 $ 9,345.00 $ 9,345.00`' $ 6,789.00 $ 6,789.00` $ 7,350.00 $ 7,350.00 $ 7,500.00 $ 7;5 lS i $ 5,000.00 $ 5,000.00 $ 3,675.00 $ 3,675.00 `$ 2,628.00 $ 2,628.00' '$ 2,850.00 $ 2,850.OQ $ 3,000.00 $ 3,0 FA 1 $ 30,000.00 $ 30,000.00 `' $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30;a LS 1 $ 27,800.00 $ 27,800.00 $ 6,423.00 $ 5,423.00 ,$ 9,066.60 $ 9,066.60 $ 17,350.00 $ I7,350.00 $ 32,000.00 $ 32,a LS 1 $ 4,800.00 $ 4,800'.00 '$ 2,495.00 $ 2,495.00 $ 5,208.92 $ 5,208.92' "$ 8,400.00 $ 8,400.00 .$ 14,500.00 $ 14,5 LS 1 $ 1,300.00 $ 1,300.00 $ 3,415.00 $ 3,415.00` $ 6,240.41 $ 6,240.41, $ 28,100.00 $ 28,100.00' $ 17,100.00 $ ll,l LF 817 $ 5.00 $ 4,085.00 $ 5.50 $ 4,493.50 :$ 7.26 $ 5;931.42; $ 2.40 $ 1,960.80 ;$ 8.00 $ 5t5 EA 4 $ 500.00 $ 2,000.00 $ 2,363.00 $ 9,452.00 $ 555.00 $ 2;210.013 ;$ 1,000.00 $ 4,000.00 $ 1,250.00 $ S,C CY 1z816 $ 25.00 $ 320,400.00 $ 8.20 $ 105,09L20 ,; $ 16.92 $ 216,846.72 $ 15.15 $ 194,162.4Q ;$ 17.00 $ 217;8 Ton 3314 $ 22.00 $ 72,908.00 $ 1.00 $ 3,314.00 $ 12.64 $ 41,888.96 $ 1335 $ 44,241.90 $ 20.00 $�6,2 SF 4379 $ 1.00 $ 4,379.00 $ 0.20 $ 875.80 $ 0.12 $ 525.48 ;$ 0.25 $ 1,094.75 $ 2.00 $ 8,7 LS 1 $ 3,500.00 $ 3,500.OD $ 17,583.00 $ 17,583.00 ,$ 5,076.42 $ 5,076.42 $ 31,050.00 $ 31,050.00 $ 2,700.00 $ z,7 Ton 160 $ 30.00 $ 4,800.00 $ 32.00 $ 5,120.OQ $ 58.07 $ 9,291.20; $ 35.00 $ 5 f0(i.00 '$ 80.00 $ 1�,8 LS 1 $ 13,500.00 $ 13,500.00 $ 32,960.00 $ 32,950.OQ'. $ 37,876.05 $ 37�876.05, $ 28,120.00 $ 28,320.00 $ 32,500.00 $ 32,5 LF 169 $ 150.00 $ �5,35Q.00 ' $ 111.00 $ 18,759.00 $ 119J9 $ 20;244.5i'' $ 94.00 $ 15,886.00 $ 99.00 $ �:b,7 LF 106 $ 52.00 $ 5,512.00 $ 23.00 $ 2,438.00 $ 33.93 $ 3,596.5$ '$ 29.00 $ 3,074.00 ;$ 40.00 $ 4,2 LF 162 $ 70.00 $ 11,34�.00 ,$ 40.00 $ 6,480.OQ ;$ 58.87 $ 9',536:94` $ 42.00 $ 6,&Q4.00 `$ 50.00 $ 8,1 LF 250 $ 60.00 $ 15,000.00 ; $ 46.00 $ 1i,500.00 '' $ 48.36 $ 12,090.00 ' $ 57.00 $ 14,250.UQ ` $ 60.00 $ 15,Q LF 361 $ 170.00 $ 61,370.�' $ 88.00 $ 31,768.00 ;$ 88.44 $ 31;926.84:I $ 117.00 $ 42,237.00 $ 85.00 $ 3Q,6 EA 1 $ 5,500.00 $" S,SOQ.00 "$ 4,440.00 $ 4,4-40.OQ $ 7,742.75 $ 7;742.75 $ 6,200.00 $ b,200.00 $ 4,000.00 $ 4,0 EA 1 $ 1,500.00 $ 1,500.Od `$ 940.00 $ 940.OU $ 1,467.30 $ 1,467.30; $ 1,250.00 $ 1,25�.00 '$ 1,200.00 $ 1,2 EA 1 $ 1,500.00 $ 1,50Q.00 $ 1,173.00 $ 1,173.OQ $ 1,480.44 $ T,480.44I $ 1,425.00 $ 1,425.00' $ 1,250.00 $ i,2 EA 1 $ 6,000.00 $ 6,tH70.00 ;$ 3,299.00 "$ 3,299:00 `$ 8,791J6 $ 8,791.76' $ 9,115.00 $ 9,115.00, $ 4,100.00 $ 4,;1 EA 1 $ 6,550.00 $ 6,550.00 '$ 9,056.00 $ 9,Q56.0t? '$ 14,207.63 $ 14,207.63;` $ 14,060.00 $ 14,ObQ.00 $ 12,000.00 $ 12;{J EA 1 $ 24,600.00 $ 24,600.t30 $ 40,450.00 $ 44,450.00 ;$ 25,524.45 � 25,524.45 ;$ 34,360.00 $ 34,360.00 ': $ 12,600.00 $ 12,6 EA 1 $ 1,500.00 $ 1,500.Od '$ 9,877.00 $ 9,877.Q0 $ 4,484.03 $ 4,484.03 $ 17,620.00 $ 17,620.Q0 '$ 2,100.00 $ 2,1 EA 1 $ 15,000.00 $ 15,000.00 $ 35,220.00 $ 3,5,220.Ofl $ 20,483.07 $ 20,483.07 $ 36,250.00 $ 36,25Q.00 $ 13,100.00 $ i3,;1 EA 7 $ 1,000.00 $ 7,0OO.OQ $ 1,534.00 $ 10,738.00 $ 330.80 $ 2,315.60 $ 550.00 $ 3,850.00. $ 700.00 $ 4;g EA 1 $ 350.00 $ 350.00 $ 674.00 $ 674.00 ,$ 538J4 $ 538.74 $ 370.00 $ 37Q.00 $ 800.00 $ E EA 2 $ 900.00 $ 1,800.Q0 '$ 980.00 $ 1,96Ci.04 :$ 1,056.68 $ 2,113.36 $ 1,080.00 $ 2,160.00 $ 900.00 $ 1,E LS 1 $ 4,000.00 $ 4,000.00 ,. $ 18,950.00 $ 18,950.Of1 $ 8,428.22 $ $,428.22 ' $ 18,500.00 $ 18,500.00 ; $ 5,200.00 $ 5,2 SY 4454 $ 2.00 $ 8,908.OQ $ 1.44 $ 6,413_76 $ 1.48 $ 6,591.92` $ OJ1 $ 3,162.34 $ 1.00 $ 4,4 SY 1799 $ 2.00 $ 3,59$.OU $ 1.30 $ 2,�38.Z� '$ 1.38 $ 2,482.62 ;$ 0.71 $ 1,277.29 ;$ 1.00 $ 1,7 SY 3285 $ 2.00 $ ` 5,570.00 $ 233 $ 7,65�.C}5 $ 1.68 $ 5,518.80 $ 0.71 $ 2,332.35 $ 1.00 $ 3;� SY 1419 $ 2.00 $ ,2,838.00 $ 1J0 $ 2,412.30 $ 3.01 $ 4,271.19; $ 2J0 $ 3;831.30 $ 4.00 $ 5,� LF 267 $ 4.00 $ 1,Q6&.00 $ 4.00 $ 1,1168.OQ `[ $ 1.89 $ 5tJ4.63 $ 2.20 $ 587.40 $ 2.00 $, 5 LF 965 $ 5.00 $ '4,825.00 $ 4.15 $ 4,404.75 '$ 4.85 $ 4;680.25 $ 4.30 $ 4,149.5U $ 5.00 $ 4,E SY 3263 $ 33.00 $ 107,679.Od $ 29.50 $ 46,25$.50 $ 19.79 $ 54,574.77` $ 34.00 $ 110,942.00 '$ 40.00 $ 530,= SY 4064 $ 2.00 $ 8,128.00 ;$ 3.70 $ 15,Q36.8Q $ 2J3 $ 11,094.72; $ 3.45 $ 14,Q20.80 $ 7.00 $ Z$,d SY 1622 $ 1.50 $ 2,433.00 $ 2.00 $ 3,244.OQ ;$ 3.00 $ 4,866.00; $ 4.00 $ 6,488.00 '$ 10.00 $ I6,1 LB 10218 $ 1.32 $ ].3,487.76 $ 1.16 $ 11,852.88 $ 1.12 $ 11,444.16;; $ 1J0 $ 27,37�.6(� ', $ 2.50 $ 25,� EA 19 $ 34.90 $ 663.04 ; $ 29.00 $ 551.00 $ 27J5 $ 527.2� 'i $ 33.00 $ 1i27.Q0 $ 31.00 � � EA 14 $ 248.65 $ 3,4$1.46', $ 278.00 $ 3,892.00 $ 265.00 $ 3,710.fl(} $ 310.00 $ 4,340.00 '$ 291.00 $ 4,E EA 6 $ 34.90 $ 2U9.3$ $ 49.00 $ 294:�Q ;$ 46.25 $ 277.5a ;$ 55.00 $ 33f3.Od $ 51.00 $ EA il $ 34.90 $ 383.87 ' $ 29.00 $ 3I9.Q0 $ 27.00 $ ` 297,00' $ 32.00 $ 35Z.00 , $ 30.00 $ EA 4 $ 248.65 $ 994.59 '$ 107.00 $ 428.QQ ;$ 102.00 $ 408.00; $ 120.00 $ 480.OQ 's $ 112.00 $ 4 EA 3 $ 248.65 $ 745�.94 ;$ 393.00 $ 1.179.f?fl $ 374.00 $ 1.122.0t3 $ 450.00 $ 1,354.00 $ 412.00 $ l,x EA 9 $ 248.65 $ 2,237.82 ;$ 107.00 $ 963.Ot3 $ 102.00 $ 928.OQ $ 120.00 $ i,08fl.00 $ 112.00 $ 1,t EA 13 $ 26.65 $', 346.41 $ 24.00 $ 312AQ `$ 23.00 $ 299.00'..' $ 27.00 $ 351.00 $ 25.00 $ Sth Bid - 6th Bid Ceccanti Westwater Construction Unit Price: Tota( Bid Unit Price Total Bid $ 134,000.00 $ 134,000.00 : $ 85,000.00 $ 85,000.00 $ iz,000.00 S 12;000.00 $ �,soo.00 $ �,soo.00 5 4,zoo.00 S a;zoo.00 S 2,000.0o S" Z,00aoo S 3o,aoo.00 S�o;000.00 S 30,000.00 $ 30,000.00 $ 37,000.00 $ 37,000.00 $ 30,000.00 $ 30,000.00 $ 12,000.00 $ 12,;OQ0.00 ' $ 45,000.00 $ 45,000.00 S ia,000.00 $ zn,�oo.00 S 20,000.00 � zo,000 00 $ 3.00 $ 2,451.00 ' $ 3.00 $ 2,451.00 -- $ 850.00 $ 3,400.00 ` $ 1,600.00 $ 6,400.00 $ 24.00 $ 3Q7,584.U0' $ 25.00 $ 320,400.00 $ 12.00 $ 39,768:00 $ 35.00 $ 115,990.00 ` $ 1.00 $ 4,379.OQ $ 1.00 $ 4,379.00: $ 19,700.00 $ 13,70Q.00 $ 3,500.00 $ 3',500.00 ` S zs.00 $ 4,00�.0o S ioo.00 $�.s,000.�o $ 55,000.0o S ss,000.ao S 2so,aoo.00 $ zso;000.00 S i6o.00 S a�;o�a.00 S 125.00 � z�.;�i�.00' $ 90.00 $ 9,54d.0(l $ b5.00 $ 6r890.00 $ 100.00 $ i6,20QA� $ 70.00 $ I1,340.00 - $ 130.00 $ 32;5�4.�d'. $ 75.00 $ 18;75Q.00 $ 160.00 � 57,760.00' $ 170.00 ,$ 61,37Q.00 $ s,soo.00 S s,�oa.00 S io,000.00 ��o,00a.ao'' S l,soo.00 $ l,�aa.aa' S z,000.00 S�,boa.00'' S i,soo.oa $ �,�oa:oo $ i,000.00 � z;000.00 S �,500.00 $ 7,5oo,oa ` 5 so,000.00 $�o,00a.ao" $ a,400.00 $ s,�oQ.oa S iz,soo.00 S�Z,soo.vo $ 27,000.00 $ 27,,000.00: $ 35,000.00 $ 35;000.00 $ 19,000.00 $ 19,fl00.00 $ 10,000.00 $ 10;000.00 S s9,000.00 S�.s�ooa.00 S 35,000.00 $ 3s�000.00 $ 900.00 $ 6,300:00' $ 500.00 $ 3;500.00` $ 900.00 $ 90(1.00 $ 500.00 $ ` 500.t30' $ i,ioo.00 S z;zcaa.ao ' S z,000.00 � a.;ooa.00';' $ 15,000.00 $ 15,OQE}.00 $ 15,000.00 $ 15,00�.00 $ Z.00 $ s;�as.ao $ Z.00 $ a;gos.ao S z.oa ��,s�s.ao $ z.00 S 3,�9s.00 $ 2.00 $ 6,570AQ, $ 2.00 $ 6,570.0�.: $ 2.00 $ 2,$38.00 ,! $ 6.00 $ 8,514A0 $ 2.00 $ 534,OD r$ 3.00 $ 801.Q0 $ 4.00 $ 3,86�.00 ` $ 5.00 $ 4,825.�0 S s8.00 $ Zs�,z�.00' S z.00 � 6,sz6.ao $ 4.00 $ 16,256,f�0,;; $ 1.00 $ 4,054.00 $ 4.00 $ 6,488.00;; $ 2.00 $ 3,244.Q0 $ 2.00 $ Z0,436.OQ ; $ 2.00 $ 20,436.00 $ 28.00 $ 532.Q(1 $ 50.00 $ 950.00 S z6o.00 � 3,6�.00 $ zoo.00 $ Z,soo.ao $ 46.00 $ Z76.{� ; $ 50.00 $ 300.00 $ 27.00 $ 297.Ofl ' $ 50.00 $ 550.00 S 100.0o S 4ao.aQ: S 300.00 � z,zoo.00 $ 300.00 $ 90(},QO'; $ 300.00 $ 90QA0 S ioo.00 S �oo.aa'` $ 300.00 5 Z,�oo.00 $ 23.00 $; 299.00 $ 20.00 $ 260.00 tow 8id em fngineer's Estimate Uoyd Enterpris # ITEM DESCRlPTION WITH UNR PRfCE IN WORDS ` UNIT QTY, fJnit Price '` Total Bid " Unit Price Total l 51 psiPE - Glossy Abelia EA 39 $ 20.65 $ 805.24 $ 25.00 $ 52 psiPE - Orchid Rockrose EA 106 $ 13.90 $ 1,473.Q4 $ 9.00 $ 53 psiPE - Redtwig Dogwood EA 90 $ 21.40 $ 1,925.74 $ 14.00 $ 1 54 psiPE - Creeping Wintergreen (Salal} EA 1,635 $ 11.65 $ 19,042.99 $ 11.00 $ 17 55 psiPE - Yellow Sunrose EA 325 $ 13.90 $ 4,516.55 $ 10.00 $ 3 56 psiPE - Black Twinberry EA 53 $ 20.65 $ 1,Q9430 '$ 17.00 $ 57 psiPE - Hidcote Blue English Lavendar EA 29 $ 13.90 $ 403.02 $ 9.00 $ 58 psiPE - Creeping Mahonia EA 43 $ 11.65 $ ! 50�.82 $ 8.00 $ 59 psiPE - PJM Rhododendron EA 35 $ 13.90 $ 4$6.40 `$ 9.00 $ 60 psiPE - Salmonberry EA 44 $ 21.40 $ ' 941.47 $ 14.50 $ 61 psiPE - Dwarf Arctic Willow EA 101 $ 22.52 $ 2,274.73 ;$ 9.00 $ 62 psiPE - Douglas Spirea EA 33 $ 22.52 $ 743.23 $ 16.00 $ 63 psiPE - Dwarf Lilac EA 36 $ 33.40 $ '1,202.30 $ 24.00 $ 64 psiPE - Doublefile Viburnum EA 9 $ 17.65 $, 158.82 $ 20.00 .$ 65 psiPE - Tall Blue Oatgrass EA 43 $ 11.65 $ 500.82 '$ 9.00 $ 66 psiPE - Daggerteaf Rush EA 200 $ 10.90 $ 2,179.4� $ 7.00 $ 1 67 psiPE - Black Flowering Fountain Grass EA 25 $ 11.65 $ 29I.18 $ 11.00 $ 68 Irrigation System LS 1 $ 27,760.00 $ 27,760.�0 $ 32,300.00 $ 32 69 Chain Link Fence rype 3 LF 983 $ 22.00 $ 21,626.00 $ 19.11 $ 18 70 Chain Link Fence type 3 with Barbed Wire LF 330 $ 34.00 $ 11;22Q.00 :$ 20.50 $ 6 71 Single 6 Ft. Chain Link Gate EA 2 $ 800.00 $ i,6EI4.00 `$ 473.00 $ 72 Double 14 Ft. Chain Link Gate EA 2 $ 1,200.00 $ 2,40U,Otl $ 683.00 $ 1 73 End, Gate, Corner, and Pull Post for Chain Link Fence EA 17 $ 270.00 $ 4,59�.OU ;$ 158.00 $ 2 74 Quarry Spalls TON 47 $ 35.00 $ 1,645.00 $ 50.00 $ 2 75 Permeable Paver SF 1520 $ 14.00 $ 21,28(3.Q0 `$ 15.40 $ 23 Total S 1,o9i,s�z.i� $ � i $ 23.00 $ $ 8.30 $ $ 13.80 $ 1, $ 10.80 $ 17, $ 9Z5 $ 3, $ 16.50 $ $ 9.00 $ $ 7.50 $ $ 8.30 $ $ 13.80 $ $ 830 $ $ 15.50 $ $ 23.00 $ $ 19.50 $ $ 8.30 $ $ 6.90 $ 1', $ 10.50 $, $ 26,950.00 $ 26; $ 18.20 $ 17; $ 19.50 $ 6; $ 450.00 $ $ 650.00 $ 1 $ 150.00 $ Z; $ 56.48 $ 2' $ 12.81 $ 19. 3rd Bid 4th Bid tioa Hoffman Construction Nova Contractir tid Unit Price Total Bid Unit Price ' Total 397.04 :$ 27.00 $ 1,053.(30 $ 25.00 i$ 379.80 ' $ 10.00 ' $ 1,060.00 $ 9.00 $ t42.00 ;$ 16.00 $ 1,440.00 ,$ 15.00 $ 1, �s$.oa' S 12.so : S 2o,sza.00 S i2.00 '$ z9 )06.25 $ 11.00 , $ 3,575.00 $ 10.00 : $ 3 374.50 $ 19.00 $ 1,fl07.(30 ' $ 18.00 $ �61.00- $ 11.00 $ 319.00_° $ 10.00 $ 322:50 ; $ 8.50 $ 365.50 ; $ 8.00 $ z90.50 $ 10.00 ` $ 350.00 $ 9.00 $ �07.20 $ 16.00 ` $ 704.00 $ 15.00 $ 338.30,: $ 10.00 ', $ 1,010.Q0 $ 9.00 $ . 5115U $ 18.50 ` $ b10.50 $ 17.00 $ �ZB.at� ' S 2�so ' S gso.00 ' S zs.00 S i�s.scs S z3.oa S 20�,00 ;; $ zz.00 � 356.90 ; $ 10.00 : $ 430.40 $ 9.00 $ �sa� S s.zo S� s,saa.00 S �.6o S 1 zsz.�o;' S iz.so S 3i.z.sa : S iz.00 �. �50.U0; $ 32,000.00 ', $ 3�,Q�.O(� $ 29,650.00 $. 29 690.6t3 !+ $ 21.60 " $ �1, 232.80 '; $ 24.00 $ 23 ��.oa': S zz.zo S�,32�.00 ` S z�.4o �� 900.flQ' $ 475.00 :$ 950.�0 $ 770.00 $ 1 300.OEJ;: $ 1,100.00 ;$ 2;2flQ•00 $ 1,045.00 $� 2 554.OQ $ 280.00 ;$. 4,7b0.Of3 $ 112.00 $ 1 654.56' $ 55.00 '$ 2,585.QQ $ 65.00 $, 3 471.20 s' $ 15.25 ;$ 23.18U.00 $ 15.00 $ 2� Sth 8id `` � Cecca�ti id Unit Price ' Tota) i75.Q0 $ . 23.00 $ �54_00 $ 8.00 $ 50.00 $ 13.00 $ '! R20.00 $ 10.00 $ 1f .50.00 $ 9.00 $ k54.00 `' $ 16.00 $ !90.00 ; $ 9.00 $ k44.QQ $ 7.00 $ GI5.00 $ 8.00 $ ib0.Q0 ! $ 13.00 $ ►Q9.00 $ 8.00 $ i61.00 $ 15.00 $ i00.Q0 $ 23.00 $ i.3&00: $ 19.00 $ �87.00 ; $ 8.00 $ i2a.OQ $ 6.00 $. ' ��70.�3 $ 10.00 � i50.00: $ 45,000.00 $ 4! i92.Op $ 20.00 $ 1' u�2.00 $ 24.00 , , i40.00 ' $ 700.00 $ 190:00 ; $ 950.00 $ �Q4.0� J $ 100.00 $ )55.00 ' $ 40.00 $ 3i�E?.00 $ 15.00 $ T; 6th 8id Westwater Construction �id ' ` Unit Price ' Total Bid 397.00 $ 20.00 $ 780.� 348.00" $ 10.00 $ 1,060.i L70.00 $ 20.00 $ 1,800.i 350.00, $ 10.00 $ 16,350.i �25.00 $ 10.00 $ 3,250.i ;�s.00' $ zo.00 5 l,060.� ?62.00 $ 10.00 $ 290`.� 3U1.00 ' $ 10.00 $ 430: r80.Otl $ 10.00 $ 350. i72.00 $ 20.00 $ 880. 308.00 $ 10.00 $ 1,010. �95A0 $ 20.00 $ 660. 328.Od $ 20.00 $ 720: i�1,(�(#; $ 20.00 $ 18Q. 3(# 344.0� ; $ 10.00 $ �43Q. Z00.00 ' $ 10.00 $ 2,000. Z50,OU $ 10.00 $ ��250��. �.i�'; $ 31,000.00 � 3i,000. 66Et,#16:;; $ 30.00 $ 29,49Q. �2,(?:kTQ ' $ 35.00 $ 11,55a; 400.00 °: $ 500.00 $ 1,000. �oa.00 ' S 2,000.00 $ a.,000: 3(3ti.00 $ 100.00 $ i,700. 880.U0- $ 55.00 $ 2,585. 800.(10 ; $ 20.00 $ 30,40Q; COUNCIL MEETING DATE: June 18, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: � SUB.TECT: 2013/2014 Surface Water Infrastructure Maintenance and Services Contract — Rebid POLICY QUESTION: Should the council authorize staff to rebid the 2013/2014 Surface Water Infrastructure Maintenance and Service Contract and return to Council for authorization to award to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business �■ Ordinance Resolution MEETING DATE: June 3, 2013 ❑ Public Hearing ❑ Other STAFF REPORT BY: William Appleton, P. E., Surface Water Manager D : Public Works ......_ .............................._......_........_...........----._................._.._..............................................................................................................................._........................---.............................�......._..._.................._.....-- ---....._............_.._.._.._.._._..._.._............---------......-- Attachments: Memorandum to the Land Use Transportation Committee dated June 3, 2013 Options Considered: 1. Authorize staff to rebid the 2013/2014 Surface Water Infrastructure Maintenance and Service Contract and return to Council for authorization to award to the lowest responsive, responsible bidder?. 2. Do not rebid the 2013/2014 Surface Water Infrastructure Maintenance and provide direction to staff. MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1. MAYOR APPROVAL: ,/�Y�2� �7��&�� DIRECTOR APPROVAL: �;," ` ommt e ounci Inidal COMMITTEE RECOMMENDATION: Forward Option 1 to the June 18, 2013 City Council Consent Agenda for approval. '�, '+� I ' �� 'i/ � �� . �1!J�I�i�� •i� ` C�• - Diana Noble-Gulli PROPOSED COUNCIL MOTION: "I r�ioy� to authorize staff to rebid the 2013/2014 Surface Water Infrastructure Maintenance and Service Contract an�'`d return to Council for authorization to award to the lowest responsive, responsible bidder? " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTIOIV: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/1Y0 ACTION Enactment reading ❑ NIOVED TO SECOND READING (ordrnances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: June 3, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management� ' William Appleton, P.E., Surface Water Manager��-- SUBJECT: 2013/2014 Surface Water Infrastructure Maintenance and Services — Rebid BACKGROUND• Four bids were received and opened on October 16, 2012 for the 2013 Surface Water Infrastructure Maintenance and Services Contract. The lowest responsive, responsible bidder was Action Service Corporation with a total bid of $199,990.00. On January 10, 2013, the City of Federal Way and Action Services Corporation entered into an agreement for surface water infrastructure maintenance and service (Request for Bid #13-101). Since this time, Action Services Corporation has been non-responsive to requests for information on disposal of vactor solids and liquids, has failed to file a timely affidavit of intent to pay prevailing wages (filed on 5/20/13), has utilized equipment within the City that is in poor working condition on multiple occasions, and has provided personnel with questionable experience/qualifications. The City is terminating the contract with cause and has provided Action Services Corporation with thirty (30) days written notice. Staff is requesting to rebid this work in order to obtain a more responsive and responsible contractor to provide this critical service. COUNCIL MEETING DATE: June 18, 2013 ITEM #:�_ _ _ . .. ... . . ... ... _ . ... _. _ _ _ _ __.. _ _ _... ... ..... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SACAJAWEA TRACK IMPROVEMENT MOU WITH FEDERAL WAY SCHOOL DISTRICT. POLICY QUEST[ON: Should the City approve an MOU with the Federal Way School District to improve the track at Sacajawea Park and authorize a shared co-payment not to exceed $40,546.60 COMMITTEE: Parks, Recreation, Human Services & Public Safety CATEGORY: � Consent ❑ Ordinance MEETING DATE: June 1 l, 2013 ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jason Gerwen — Parks & Facilities Supervisor DEPT: PRCS _._......... Background: The City recently replaced the synthetic turf and improved the drainage on the Sacajawea soccer field. The Federal Way School District has agreed to invest over $200,000 into converting the old cinder running track to a rubber surface. This will be a great improvement and will help extend the life of the soccer field by eliminating the cinders from getting on the tur£ This improvement will need City support of $35,257.91 to complete the project. There are sufficient funds remaining in the soccer field CIP project to cover this associated improvement and we seek Council approval to use these funds for this purpose. Attachments: Sacajawea Track MOU Summary of request: Enter into an MOU with the Federal Way School District and approve Sacajawea CIP funds to pay for the Cities share of the project. City share; $35,257.91 including tax + 15% contingency of $5,288.69 = $40,546.60 not to exceed. Options Considered: 1. Authorize an MOU with the Federal Way School District to improve the track at Sacajawea Park and authorize a shared co-payment not to exceed $40,546.60 2. Do not authorize an MOU with the Federal Way School District to improve the track at Sacajawea Park and authorize a shared co-payment not to exceed $40,546.60 and give staff direction. MAYOR'S RECOMMENDATION: Option #1: Authorize an MOU with the Federal Way School District to improve the track at Sacajawea Park and authorize a shared co-payment not to exceed $40,546.60 MAYOR APPROVAL: ��7��7 ,� D[RECTOR APPROVAL: _� Commi� Coun i Committee Council COMM[TTEE RECOMMENDATION: I move to forward the authorization of an MOU, which will be signed b� Rod Leland on behalf of the Federal Way School District, with the Federal Way School District to improve the track at Sacajawea Park and authorize a shared co payment not to exceed �40,546.60 and authorize the Mayor to fonvard to the full City Council June 18"',2013 consent agenda for approval. I ��,L�"`�° .�" � �� Committee Chair Committee Membe Co ittee Member PROPOSED COUNCIL MOT[ON: "I move approval of an MOU with the Federal Way School District to improve the track at Sacajawea Park and authorize a shared co payment not to exceed $40,546.60 and authorize the Mayor to sign said MOU. (BELOW TO BE COMPLETED B Y CITY CLERKS OFFlCE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED/NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 08/12/2010 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # MEMORANDUM OF UNDERSTANDING BETWEEN FEDERAL WAY SCHOOL DISTRICT AND T�IE CITY OF FEDERAL WAY, WASHINGTOIv FOR IMPROVEMENTS TO SACAJAWEA PARK THIS MEMORANDUM OF i7NDERSTANDING ("MOU") is made this day of 2013 by and between the undersigned representatives of the City of Federal Way ("City"), a Washington municipal corporation, and the Federal Way School District ("District"). WHEREAS, the City is the owner of certain real property and improvements located at 1401 S. Dash Point Road, Federal Way, Washington ("Sacajawea Park"); and WHEREAS, the City and District have joint use of the running track and associated adjacent soccer field located at Sacajawea Park; WHEREAS, the City and the District have agreed to jointly maintain the running track and association adjacent soccer fiel located at Sacajawea Park; and WHEREAS, the City and District agree that the running track at Sacajawea Park is in need of improvements; and WHEREAS, the City and District have agreed that since the City took the lead on a recent adjacent soccer field improvement, that the District would take the lead on the running track improvement; NOW, THEREFORE, in consideration of the mutual agreements and covenarrts contained herein and for other good and valuable consideration, the receipt and sufficiency of which hereby are acknowledged, it is mutually agreed and covenanted, by and between the parties to this Agreement, as follows: 1. Improvement Details. The Sacajawea Park running track will be converted from a red cinder track to a new rubber surface. The project will included installing a new drain system around the two radius ends, removing the old red cinder, installing a new base with asphalt and installing a new L-2000 rubber surface with painted lines. 2. Distnct's Responsibilities: a. The District shall design and manage all associated running track improvements. b. The District shall meet all State and Local requirements. c. The District shall coordinate all work with the City to reduce the impact of team sports on the soccer field. The work cannot impact a City wide soccer tournament known as `Blast Off' which will use the facility the first two weekends in August (Aug. 2— 4& Aug. 9— 11) or a soecer camp in June (June 24 — 28). 3. City's ResponsibiliNes: a. The City o€ Federal Way will provide access to the work site. b. The City of Federal Way will pay a portion of the project not to exceed $40,546.60. 4. Term. The term of this MOU shall commence upon the effective date written above and shall continue until the completion of all obligation under this MOU, but in any event, no later than December 31, 2013. ("Term") 5. Entire Agreement. This MOU contains all of the agreements of the City and the District with respect to any matter covered or mentioned in this MOU. IN WITNESS WHEREOF, the City and the District have executed this Memorandum of Understanding as of the day and year first written above by their duly authorized representatives. CITY OF FEDERAI. WAY Skip Priest, Mayor Attest: Carol McNeilly, CMC, City Clerk Approved as to Form: Patricia A. Richardson, City Attorney FEDERAL WAY SCHOOL DISTRICT NO. 210 Rod Leland, Director of Facility Services Approved as to Form: Diana L. Seeley, Director of Risk Management and Purchasing K:�Agreements/MOU/2013/School District — Sacajawea Improvements 6.5.13 COiTNCIL MEETING DATE: June 18, 2013 __ _ ___. _......_ _ _.. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #:�C� SUBJECT: Public Hearing and Adoption of Resolution for 2014-2019 Transportation Improvement Plan POL[CY QUEST[ON: Should the Council authorize staff to proceed with the adoption of the 2014-2019 City of Federal Way Transportation Improvement Plan (TIP) and Arterial Street Improvement Plan (ASIP) on June 18, 2013? COMMITTEE: Land Use and Transportation Committee CATECORY: ❑ Consent ❑ Ordinance MEETING DATE: June 3, 2013 � Public Hearing ❑ City Council Business � Resolution ❑ Other STAFF REPORT BY: RiCk Perez, P.E., Traffic Engineer DEPT: Public Works _ . . __ ....... . . � ............ . _._............�.._._.........._..........._ ---..... _._. _....... Attachments: Land Use and Transportation Committee memorandum dated June 3, 2013. Options Considered: 1. Adoption of the revised 2014-2019 TIl' and ASIP. 2. Do not adopt the revised 2014-2019 TIP and ASII' and provide direction to staff. MAYOR RECOMMENDAT[ON: The Mayor recommends forwarding Option 1 to a public hearing at the June 18, 2013 City Council Meeting. MAYOR APPROVAL: !�� 6��G2� DIRECTOR APPROVAL: r�� Co ttee Co c�l �N��a� COMMITTEE RECOMMENDATION: Forward Option 1 to a public hearing at the June 18, 2013 City Council Meeting. 4 1 , � , � � ' � � � � �� % � � � ��/�""� � � Bob Celski, Chair / Jeanne Burbi ge, Me er Diana Noble-Gul ford, ember PROPOSED COUNC[L MOT[ON: "I move approval of the resolution adopting the 2014-2019 City Of Federal Way Transportation Improvement Plan (TIP) and Arterial Street Improvement Plan (ASIP). " (BELOW TO BE COMPLETED BY ClTY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNC[L BILL # ❑ DEN[ED isT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUT[ON # K:ACOUNC[L\AGDBfLLS�2013\O6-18-13 TIP adoption.docx CITY OF FEDERAL WAY MEMORANDUM DATE: June 3, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E., Director of Parks, Public Works and Emergency ManagementG' ' Rick Perez, P.E., Trafiic Engineer J� SUBJECT: 2014— 2019 Transportation Improvement Plan (TIP) BACKGROUND: In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington, the City of Federal Way adopted its original TII' and ASIP on July 23, 1991. The City is also required to adopt a revised TIP and ASIP on an annual basis reflecting the City's current and future street and arterial needs. These plans identify capital projects that the City intends to construct over the next six years. In order to be eligible for grant funding, projects are required to be listed in the City's TIP. The City is required to hold a minimum of one public hearing on the revised plan, which is proposed for the June 18, 2013 Council meeting. Once the revised plans have been adopted by Resolution, a copy of the respective plans must be filed with the Washington State Secretary of Transportation and the Washington State Transportation Improvement Board. Attached for your review and comment are the proposed 2014-2019 TIP and ASIP (Exhibit A), a location map (Exhibit B), and a draft resolution for adoption (Eachibit C). The six-year TIP and ASIl' respond to the Growth Management Act concurrency requirements as well as other emerging needs. Projects are selected based on criteria adopted in the City's Comprehensive Plan TP81, which reads, "Prioritize transportation projects considering concurrency, safety, and support for non-SOV modes, environmental impacts, and cost effectiveness." Each project was ranked using the scoring criteria established for Transportation TIP/CIP Prioritization. Staff also reviewed and analyzed available grant-eligible programs suitable for project programming. Projects Completed • 25`" Dr S@ S Star Lake Rd Safe Routes to Schools (The project remains listed on the TIP because some project expenditures occurred in 2013.) New Projects: No new projects are proposed. Attachments: Exhibit A- Draft TIP Exhibit B - Location Map Exhibit C - Draft Resolution cc: Project File Day File EXHIBIT A P� �� PgN O �� 0 ��Ph'SHORF PK�� N� � 1 33rd ST NE �F` h�� G� m � 0�� RD �i . • `Z'4 !q O� � � � a r � � r � �SW 320th ST 3 �n 'a m N � SW ,�6th ST 1 Q � > • N � N � > ¢ SW 356th ST r 18 4 � � ,?j,�� F � G x s 272nd ST �� 5 � 3 �o = A U � S 288th ST �i r �U � � -- a - m �ti �� ' -��S 312th� �� • � � � � � � S 3�th 87 � � ? � � � � U• � LL U a � S 336th ST � �.$ S 348th ST �y � � ♦ � • , � � � y W �`� a Q Z y b `�.V ��lr� N QP` � �y �2 � d � f� � w ¢ N � NY�IY 18 N C� i � b F � x Y w � a � w � ',, City af Fed�ral VV�y ; �Qrnpreh��sive Pl�n ; 2014-2019 �ITransportaiiar� , Improvem�nt Plan ��@F7f� • Infersection Improverneni Corridor irr�provement PJon-Motorized Improvement G�verlay Improvem�ni _ __. ._ _ __ _ __ . . _ Map CAPITAL PROJECTS ID*" Location EXHIBIT A CITY OF FEDERAL WAY TRANSPORTATION IMPROVEMENT PLAN (TIP) - 2014 TO 2019 Year 2013 Costs in Z thousands � Previous Years 2013 2014 2015 2016 2017 2018 2019 1 S 320th St I-5 Brid e Widening Add HOV lanes, realign ramps in SE quadrant 5,000 5,612 2,122 44,570 " 2 10th Ave SW @ SW Campus Dr Add SB right-turn lane 3 SW 344th St: 12th Ave SW - 21 st Ave SW Extend 3 lane principal collector with bike lanes, sidewalks, illumination 4 1 st Ave S@ S 328th St Install raised median, improve access at 328th 5 S 320th St 20th Ave S Add 2nd left-turn lanes EB, WB 6 21 st Ave SW SW 336th St Add 2nd left-turn lanes all approaches, WB ri ht-turn lane or Alternative Measure 7 SR 99 S 312th St Add 2nd left-tum lane NB 8 SR 509 @ SW 312th St Add left-tum lanes EB, WB 9 14th Ave SW @ SW 312th St Add traffic si nal 10 S 304th St 28th Ave S Add NB right-turn lane, signal 11 S 352nd St: SR 99 - SR 161 Extend 3 lane principal collector and signal at SR-99 12 SW 320th St 21 st Ave SW Add 2nd WB left-turn lane, Interconnect to 26th Ave SW 13 SW 320th St @ 47th Ave SW Install traffic signal 14 S 312th St 28th Ave S Add SB ri ht-tum lane 15 SW 336th Wy / SW 340th St: 26th PI SW - Ho Rd Widen to 5 lanes, add signal at 26th PI SW 16 S 356th St: SR 99 - SR 161 Widen to 5 lanes, bike lanes, sidewalks, illumination 77 S 356th St @ SR 161 Add 2nd NB Left to SR 161 - support phase of Trian le Project 18 S 320th St & 1 st Ave South Add EBL, WBL, WBR, NBT, SBR; widen to 5 lanes N to 316 or Alternatlive Measure 19 S 344th Wy 8 We erhaeuser Wa S Roundabout 20 SR 99 HOV Lanes Phase 5: S 340th St - S 356th St Add HOV lanes, install raised median; roundabout at 340th St, tum lanes at 348th 21 Citywide Traffic signal modifications, reflective backplates 22 S 320th St: SR 99 - I-5 Traffic si nal modifications, overhead advance signin , reflective backplates 23 SR 99: S 320th St - S 330th St Traffic si nal modifications, overhead advance si ning, reflective backplates 24 S 320th St: 11th PI S- I-5 Overlay ID Location 25 S 314th St: 20th Ave S- 23rd Ave S 26 1 st Ave S: S 292nd St - S 312th St 27 S 336th St: SR 99 - 20th Ave S 28 25th Dr S S Star Lake Rd 29 13th Ave SW: SW 314th St - SW 316th St 30 16th Ave SW: SW 304th St - SW 306th St 31 S 288th St: 19th Ave S- I-5 32 14th Ave S: S 308th St - S 312th St Subtotal Non-Motorized Capital Project� NON-MOTORIZED CAPITAL PROJECTS Description Install sidewalks, ADA ramps, curbs & gutter, pedestri, Shoulder improvements Install sidewalk on north side School zone and walkwa improvements Install sidewalk on west side Install sidewalk on west side Restripe to add bike lanes, twaway left-tum lane, and Add sidewalks. street liahts. mini-roundabout at S 3081 14 47 65 31 569 1,519 790 200 42 33 133 2,680 607 215 138 1,467 1,740 569 221 1 6 � � � � � � � � � � � � � Year 2010 Costs in $ thousands 014 2015 2016 1,4 4 1.11 � 7,097 9,891 Total 101,874 1,229 6,258 1,910 2,771 5,505 6,708 1,829 880 2,279 5,619 3,920 569 221 16,22E 6,112 4,10C 10,46C 1,76� 17.60C 171 1,600 2,547 200,773 18 Total 3,170 2,801 2,801 475 426 288 56� 1,11� NoRr h'SNORE PK�� 5� ^�,r � � 13 33rd ST NE 2 O � v N� Q,� �O Pg� 0 �--. .� RD O�� !ii__.-_• .rQ �n OP� � . Q � � � �--� ��SW 320th ST � w a' y �� N . SW 6th ST f--� � Q �r N N SW 356th ST M ; ;��,�,� �,�� v � �., �� 272nd ST ��• � s<< � � � �o �- _ � , ... V � � a � _. �� ., ' ,. � °: ��S 312th � � � � � W � � S 3�th ST � � � � y � .�� U � _ _� � U a � S 336th ST 1� S 348th ST � �W `� Q ` ,� r � � � � . h �� Q �� Q� �� y � �2 �� O -o < �� . � W Q 2 � � N S 288th ST L��ui�� Lake � w a � � N�NY 18 N O� Y � � � � � w J J � � � 3 j�- 1 Q � cc r�c « City of Federal Way Comprehensive Plan 2014-2019 Transportation Improvement Plan Legend • Intersection Improvement h°;.: . Corridor Improvement Non-Motorized Improvement Overlay Improvement I Map Date: May, 2013 I City of Federal Way, i 33325 8th Ave S, i Federal Way, WA 98003 '�, (253) 835-7000 0 0.5 1 ^' N Miles CfTY OF �t ��... Federal Way This map is accompanied by no warranties, and is simply a graphic representation. �x�ti bif �C" RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, adopting an extended and revised Transportation Improvement Program and Arterial Street Improvement Plan for 2014- 2019, and directing the same to be filed with the Washington State Secretary of Transportation and the Transportation Improvement Board. (Amends Resolution 91-67, 92-117, 93-155, 94-186, 95-210, 96- 236, 97-258, 98-273, 99-299, 00-316, 01-343, 02-365, 03-391, 04-433, 05- 451, 06-481, 07-503, 08-732, 09-550, 10-558,11-609, and 12-622). WHEREAS, pursuant to the requirements of RCW Chapters 35.77 and 47.26, the City Council of the City of Federal Way adopted its original Transportation Improvement Program on July 23, 1991 (Resolution No. 91-67); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on August 4, 1992 (Resolution No. 92-117); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on October 19, 1993 (Resolution No. 93-155); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on October 4, 1994 (Resolution No. 94-186); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 18, 1995 (Resolution No. 95-210); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 16, 1996 (Resolution No. 96-236); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 1, 1997 (Resolution No. 97-258); and Resolution No. 12- Page 1 of 6 Rev 1/10 WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 7, 1998 (Resolution No. 98-273); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on June 1, 1999 (Resolution No. 99-299); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on June 20, 2000 (Resolution No. 00-316); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 17, 2001 (Resolution No. 01-343); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on June 18, 2002 (Resolution No. 02-365); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 15, 2003 (Resolution No. 03-391); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on November 2, 2004 (Resolution No. 04-433); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 19, 2005 (Resolution No. OS-451); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 18, 2006 (Resolution No. 06-481); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on September 4, 2007 (Resolution No. 07-503); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on August 8, 2008 (Resolution No. 08-732); and Resolution No. 12- Page 2 of 6 Rev 1/10 WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on August 7, 2009 (Resolution No. 09-550); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 6, 2010 (Resolution No. 10-558); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on June 21, 2011 (Resolution No. 11-609); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 3, 2012 (Resolution No. 12-622); and WHEREAS, the City Council of the City of Federal Way has reviewed the work accomplished under the existing Program and has reviewed work scheduled to be accomplished according to the updated Program; and WHEREAS, a public hearing was held on the revised Transportation Improvement Program on June 18, 2013, in compliance with the requirements of State laws; and WHEREAS, the City Council has determined current and future City street and arterial needs, and based upon these findings has prepared a revised and extended Transportation Improvement Program and an Arterial Street Improvement Plan for the ensuing six calendar years; and WHEREAS, pursuant to RCW 35.77 and 47.26, the City Council is required to annually revise and adopt an extended Transportation Improvement Program and an Arterial Street Improvement Plan; and WHEREAS, the City's SEPA Responsible Official has adopted the DNS Federal Way File 12-101810-00-SE issued for the City's 2014-2019 Transportation Improvement Plan (TIP) and Resolution No. 12- Page 3 of 6 Rev 1/10 Arterial Street Improvement Plan (ASIP) which includes the extended and revised projects contained in the TIP adopted herein; and WHEREAS, adoption of the City's 2414-2019 Transportation Improvement Plan (TIP) and Arterial Street Improvement Plan (ASIP) DNS reflects the fact that there will be no significant adverse environmental impacts as a result of adoption or implementation of the extended and revised Transportation Improvement Plan (TIP) and Arterial Street Improvement Plan (ASIP) adopted herein; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Program Adopted. The extended and revised Transportation Improvement Program and Arterial Street Improvement Plan far the City of Federal Way for the ensuing six (6) calendar years (2014-2019 inclusive), a copy of which is attached hereto as Exhibit A and incorporated herein by this reference, which sets forth the City's transportation project locations, types of improvements and the estimated costs thereof, is hereby approved and adopted. Section 2. Filin og f Prog�. Pursuant to Chapter 35.77 RCW, the City Clerk is hereby authorized and directed to file a copy of this Resolution, together with Exhibit A, with the Washington State Secretary of Transportation and a copy with the Washington State Transportation Improvement Board. Section 3. Severabilitv. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Resolution No. 12- Page 4 of 6 Rev 1/10 Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2013. CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: Resolution No. 12- Page S of 6 Rev 1/10 CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 12- Page 6 of 6 Rev 1/10 COiJNCIL MEETING DATE: June 18, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUB.TECT: Request to add item to the 2413 Planning Commission Work Program ITEM #• POLICY QUESTION: Should a housekeeping code amendxnent related to the Community Design Guidelines be added to the 2013 Planning Commission Work Program? COMMITTEE: Land Use/Transportation Committee (LUTC) CATEGORY: ❑ Consent ❑ Ordinance � City Council Business ❑ Resolution MEETING DATE: June 3, 2013 ❑ Public Hearing ❑ Other STAFF REPORT BY: Margaret H. Clark, Principal Planner DEPT: Community & Economic Development Attachments: Exhibit A— 2013 Planning Commission Work Program Background: The City Council approved the 2013 Planning Commission's work prograxn on April 16, 2013. Subsequently, the City has received applications for several large multi-family complexes. In addirion, the City is planning some new civic projects. It has been 17 years since the Design Guidelines were first adopted. Based on staff's experience with development review of land use applicarions, we have concluded that the Community Design Guidelines are often unplemented as code rather than guidelines, given the exisring code language. Consequently, implementation often does not recognize the uniqueness of individual sites and, therefore, may not be flexible enough to result in the desired outcome for larger or more complex buildings or developments. Options Considered: 1) Concur with the Mayor's recommendation; 2) Do not concur with the Mayor's recommendation. MAYOR'S RECOMMENDATION: Addition of a housekeeping code amendment related to the Community Design Guidelines, as a high priority, to the 2013 Planning Commission Work Program. MAYOR APPROVAL: _1��j �� DIRECTOR APPROVAL: �` r � �r r,.. ..,.a ommittee COUncil COMMITTEE RECOMMENDATION: I move to forrvard the Mayor's recommendation to the June18, 2013, City Council meeting for approval. ` (BELOW TO BE COMPL�'TED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DEIYIED 1ST reading ❑ TABLED/DEFERRED/NO ACfION Enactment reading ❑ MOVED TO SECOND READING (orcfinances only) ORDINANCE # REVISED- 08/l2/2010 RESOLUTION # K:�2013 Code Amendments\Community Design Guidelines�,4genda Bill.doc EXHIBIT A 2013 Planning Commission Work Program 1. Mandatory — Anticipated to be completed in 2013 Complete the annual comprehensive plan update. 2. Not Mandatory — Organized by High, Medium, and Low Priority High Prioriry • Adopt zoning regulations to implement urban agriculture goals and policies.' • Amend regulations to increase exempt levels for a threshold determination under the State Environmental Policy Act (SEPA)? • Amend process for updating the comprehensive plan. • Amend the non-conforming provisions. • Adopt a specific zoning district for mobile/manufactured home parks with corresponding regulations. Medium Priority • Amend regulations to provide a more streamlined process for binding site plans. • Amend regulations pertaining to types of improvements or structures allowed in required yards. • Amend regulations to broaden uses and standardize bulk and dimensional requirements by zone, and to provide more appropriate setbacks and landscape buffers for commercial uses. • Adopt zoning regulations for the Twin Lakes Commercial Sub-Area. • Amend regulations to increase the ma�cimum allowable building height in the City-Center Core (CC-C) zoning district. • Amend regulations to make review of variances an administrative process. Low Priority • Amend regulations to allow oversize vehicles in approved enclosures in residential zones. • Amend regulations to allow senior housing/assisted living in the Professional Office (PO) zone 3 • Adopt an ordinance addressing historic preservation. • Axnend the code to address housekeeping items. �This is already in process. Z State law has recently changed to increase categorical exemptions for certain minor construction projects. 3 This is already part of the on-going work program and will be started once the applicant is ready to move forward. K:�2013 Code Amendments\Community Design GuidelinesWdopted Plazming Commission Work Program.doc COiJNCIL MEETING DATE: June 18, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM SUBdECT: Lakota Middle School Safe Routes to School Project — Bid Award POLICY QUESTION: Should the Council award the Lakota Middle School Safe Routes to School Project to the lowest responsive, responsible bidder? COMMITTEE: N/A CATEGORY: ❑ Consent ❑ Ordinance MEETING DATE: 7une 18, 2013 ❑ Public Hearing � City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey, P.E., Street Systems Project Engineer DEPT: Public Works __. . . --- --...._.__.......... .. __. _ .................... .._ Attachments: 1. Staff inemorandum dated June 18, 2013. 2. Lakota Middle School Safe Routes to School Bid Tabulation. Options Considered: Award the Lakota Middle School Safe Routes to School Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1,809,266.25 and approve a 10% contingency of $180,926.62, for a total of $1,990,192.87, and authorize the Mayor to execute the contract. Also authorize the transfer of $55,000 from Traffic Impact Fee Fund to the SW 312`�' St — 14`�' Ave SW to Dash Point Road Improvement Project (project # 142) Reject all bids for the Lakota Middle School Safe Routes to School Project and direct staff to rebid the project and return to Council for further action. 2. MAYOR'S RECOMMENDATION: The Mayor recommends approval of Option 1. MAYOR APPROVAL: _ �� y��,uc�U DIRECTOR APPROVAL: � co � co�a�� Comminee COMMITTEE RECOMMENDATION: N/A Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, Member PROPOSED COUNCIL MOTION: "I move to award the Lakota Middle School Safe Routes to School Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1,809,266.25 and approve a 10% contingency of �180,926.62, for a total of $1,990,192.87, and authorize the Mayor to execute the contract. I also move to authorize the transfer of $SS, 000 from Traffic Impact Fee Fund to the SW 312th St —14th Ave SW to Dash Point Road Improvement Project (project # 142). " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactrnent reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: June 18, 2013 TO: City Council VIA: Skip Priest, Mayor /,�� FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Managemen�%�'�� John Mulkey, P. E., Street Systems Project Engineer "��'1 SUBJECT: Lakota Middle School Safe Routes to School Project — Bid Award BACKGROUND This project was bid in April of this year. The bid results were sent to WSDOT for approval due to grant funding. It was determined the lowest bid was considered irregular based on the requirements for DBE participation and documentation of a good faith effort. The second low bidder was considered irregular based on omission of costs for bid items in the Bid Schedule. Based on this, Razz Construction, Inc., the third lowest bidder, was the lowest responsive responsible bidder. Due to the fact that the lowest responsive bid was 25% above the engineers estixnate, staff recomxnended and Council authorized the rejection of all bids and authorization to re-bid the project. Staff re-bid the project and also requested reconsideration from WSDOT to provide additional funding for this project which was granted in the amount of $180,000. Four (4) bids were received and opened on June 12, 2013, for the Lakota Middle School Safe Routes to School Project. See attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Tucci and Sons, Inc., with a total bid of $1,809,266.25. Reference checks on Tucci and Sons, Inc., by City staff indicate that the contractor has performed similar work. As a result, City staff believes Tucci and Sons, Inc., can successfully complete this project to the City's satisfaction. Therefore, the lowest responsive, responsible bidder is Tucci and Sons, Inc., in the amount of $1,809,266.25. PROJECT ESTIMATED EXPENDITURES: Schedule "A" Schedule B Total Schedule Lakota Middle School SW 312'�' St — 14`" A and B Safe Routes to School Ave SW to Dash Project Point Road Improvement Project Design $208,000 $310,188 $518,188 ROW Acquisition (Completed in 101,000 37,000 138,000 2011) Construction Cost (Low Bid) 738,206 1,071,060 1,809,266 10% Construction Contingency 73,820 107,106 180,926 Construction Management 101,570 101,392 202,963 TOTAL PROJECT COSTS $1,222,596 $1,626,746 $2,849,343 City Council Business Lakota Middle School Safe Routes to School June 18, 2013 Page 2 of 2 AVAii.ARi.F. FiJNDiNG: Budgeted City Funds $200,000 $ 1,489,000 $1,689,000 Grant (Federal SRTS) 859,080 0.0 859,080 Grant (Federal HSIP — pending 180,000 180,000 Council approve) Mitigation 0.0 $60,063 60,063 Interest Earning 0.0 7,000 7,000 TOTAL AVAILABLE BUDGET $1,239,080 $1,556,063 $2,795,143 FUNDING SHORTFALL � �4.i�w The project budget has a funding shortfall of $54,200. Staff are requesting the Council to authorize the transfer of $55,000 from Traffic Impact Fee Fund to the SW 312�' St — 14th Ave SW to Dash Point Road Improvement Project (project # 142). The SW 312t1i St — 14�' Ave SW to Dash Point Road Improvement Project was included in the bid for the Lakota Middle School Safe Routes to School project as part of a tied bid to allow for both projects to be constructed at the same time by one contractor. PROJECT SCHEDULE: With Council approval to award the project, the Contractor should be able to start construction in early July. Due to having to rebid the project, the project will not be completed prior to school starting next September, as originally planned. In an attempt to minimize impacts, hours for lane closures have been limited to prohibit lane closures during the times of peak traffic and typical transportation times for the school, when school is in session. K:\COUNCIL\AGDB[LLS�2013\06-18-13 Lakota Middle School Safe Routes to School Project - Bid Award.doc RFB No. 13-105 BID OPENING DATE JUNE 12, 2013 Re-Bid of Project Vendor Name ---> Location --------> • SCHEDULE A- LAKOTA MIDDLE SCHOOL - SAFE ROUTES TO SCHOOL A-1 Minor Chan e A-2 Construction Surve in A-3 As-Built Surve and Record Drawin s A-4 SPCC Plan A-5 T e B Pro ress Schedule Minimum Bid $5,000 A-6 Mobilization A-7 Off-Du Uniformed Police Officer A-8 Traffic Control Su ervisor A-9 Fla ers and S otters A-10 Se uential Arrow Si n A-11 Other Traffic Control Labor A-12 Other Tem ora Traffic Control A-13 Construction Si ns, Class A A-14 Clearin and Grubbin A-15 Roadside Cleanu A-16 Removal of Structure and Obstruction A-17 Removal and Relocation of Existin Private Im rovements A-18 Sawcuttin A-19 Gravel Borrow Incl. Haul A-20 Roadwa Excavation Incl. Haul A-21 Unsuitable Foundation Excavation Incl. Haul A-22 Shorin or Extra Excavation Class B A-23 Gravel Borrow for Structure Backfill Incl. Haul A-24 Crushed Surfacin To Course A-25 Crushed Surfacin Base Course A-26 Gravel Backfill for Drains A-27 Tem ora As halt Pavement A-28 HMA CI. 1/2" PG 64-22 A-29 Commercial HMA A-30 Drain Pi e 8 In. Diam. A-31 Ductile Iron Storm Sewer Pi e, 12 In. Diam. A-32 Class IV Reinf. Conc. Storm Sewer Pi e, 12 In. Diam. A-33 Catch Basin T e 1 A-34 Catch Basin T e 2, 48 In. Diam. A-35 Area Drain, 18 In. A-36 Rectan ular Solid Lockin Cover A-37 Heav Du Round Solid Lockin Cover and Frame A-38 Ad'ust Catch Basin A-39 Relocate Water Meter A-40 Irri ation Service Connection A-41 Lakota Lakehaven Utili District Connection Fees A-42 Catch Basin Filter for S ill Control A-43 ErosionNVater Pollution Control A-44 Inlet Protection A-45 Hi h Visibili Fence A-46 Tem ora Erosion Control Blanket A-47 Seedin , Fertilizin and Mulchin A-48 Sod Installation A-49 To soil T e A A-50 Bark or Wood Chi Mulch A-51 Root Barrier A-52 Soil Amendment A-53 PSIPE - Ja anese Hombeam Ca inus Ja onica A-54 Automatic Irri ation S stem, Com lete A-55 Cement Conc. Traffic Curb and Gutter CALC LS LS LS LS LS HR LS HR HR HR LS SF AC FA LS FA LF TN CY CY SF CY TN TN TN TN TN TN LF LF LF EA EA EA EA EA EA LS LS FA EA FA EA LF SY AC SY CY CY LF CY EA LS Bid #1 I Bid #2 I Bid #3 Tucci & Sons R.W. Scott Construction Westwater Construction Tacoma, WA Auburn, WA Aubum, WA 1 $5,000.00 1 $8,500.00 1 $1,500.00 1 $500.00 1 $5,000.00 1 $72,000.00 80 $50.90 1 $22,800.00 688 $47.00 320 $5.00 120 $47.00 1 $3,000.00 27 $50.00 0.26 $15,000.00 1 $5,000.00 1 $7,700.00 1 $6,000.00 990 $3.00 370 $35.00 410 $39.00 25 $50.00 400 $1.00 130 $47.00 40 $50.00 265 $33.00 125 $40.00 10 $200.00 120 $117.00 5 $200.00 60 $116.00 10 $100.00 191 $75.00 5 $950.00 2 $1,900.00 1 $760.00 4 $500.00 2 $1,000.00 8 $500.00 1 $1,500.00 1 $2,500.00 1 10,000.00 1 250.00 1 $5,000.00 19 $80.00 585 2.00 320 $3.00 0.9 $17,300.00 321 $8.10 110.5 $46.00 5 $48.00 432 $8.00 36 $32.00 9 $430.00 1 $17,000.00 1 000.00 $5,000.00 000.00 $102,000.00 072.00 $50.90 800.00 $8,800.00 $1,350.00 $25.00 $3,900.00 $30,000.00 $5,000.00 $5,000.00 $7,700.00 $5,000.00 $6,000.00 $6,000.00 $2,970.00 $7.00 12,950.00 $24.00 15,990.00 $45.00 $1,250.00 $50.00 $400.00 $6.00 $6,110.00 $39.00 $2,000.00 $30.00 $8,745.00 $28.00 $5,000.00 $28.00 $2,000.00 $250.00 14,040.00 $118.00 $1,000.00 $250.00 $6,960.00 $50.00 $1,000.00 $60.00 14,325.00 $60.00 $4,750.00 $1,000.00 $3,800.00 $3,000.00 $760.00 $600.00 $2.000.00 $300.00 500.00 $1,000.00 500.00 $500.00 000.00 $10,000.00 250.00 1,200.00 000.00 $5,000.00 520.00 $60.00 170.00 3.00 960.00 $4.00 570.00 $2,875.00 600.10 $10.35 083.00 $32.20 240.00 $51.75 $17,000.( $13,015.( Page 1 of 4 13.00 $10,000.00 $10,000.00' $3,000.00 $2,000.00 $1,500.00 $500.00 $5,000.00 $5,000.00 102,000.00 $100,000.00 $4,072.00 $50.90 $8,800.00 $10,000.00 $35,776.00 $60.00 $960.00 $10.00 $6,240.00 $40.00 $5,000.00 $1,000.00 $675.00 $10.00 $7,800.00 $15,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $6,000.00 $6,000.00 $6,930.00 $2.00 $8,880.00 $15.00 $18,450.00 $45.00 $1,250.00 $30.00 $2,400.00 $1.00 $5,070.00 $20.00 $1,200.00 $40.00 $7,420.00 $15.00 $3,500.00 $15.00 $2,500.00 $85.00 $14,160.00 $230.00 $1,250.00 $400.00 $3,000.00 $75.00 $600.00 $150.00 $11,460.00 $70.00 $5,000.00 $500.00 $6,000.00 $3,100.00 1,200.00 $250.00 $800.00 $800.00 4,000.00 $300.00 1,000.00 $2,000.00 5,000.00 $5,000.00 1,140.00 $80.00 1,755.00 1.00 1,280.00 $15.00 2,587.50 $700.00 3,322.35 $10.00 3,558.10 $85.00 $258.75 $125.00 3,227.04 $10.00 1,656.00 $35.00 3,622.50 $800.00 9.000.00 $15.500.00 Bid #4 Trasnportation Systems Sumner, WA 000.00 $5,000 000.00 $10,000 41,280.00 $53.00 $3,200.00 $5.00 $4,800.00 $57.00 $1,000.00 $27,450.00 $270.00 $125.00 $3,900.00 $65,000.00 $5,000.00 $5,000.00 $5,000.00 $20,000.00 $6,000.00 $6,000.00 $1,980.00 $6.00 $5,550.00 $36.00 18,450.00 $60.00 $750.00 $170.00 $400.00 $8.00 $2,600.00 $105.00 $1,600.00 $96.00 $3,975.00 $53.00 $1.875.00 $120.00 7,600.00 $127.00 2,000.00 $225.00 4,500.00 $76.00 1,500.00 $200.00 3,370.00 $78.00 2,500.00 $1,100.00 6,200.00 $3,600.00 $400.00 $950.00 1 i 0.00 $100.00 5.00 4.00 0.00 $3.15 0.00 $4,000.00 0.00 $9.00 2.50 $47.00 $1,260.00 $7,200.00 ; 15,500.00 $17 � Engineers Estimate $3,500.00 $4,000.00 $3,500.00 $1,000.00 $6,500.00 $2,000.00 B0,000.00 $55,870.00 $4,072.00 $50.90 50,000.00 $8,000.00 36,464.00 $50.00 $1,600.00 $2.00 $6,840.00 $5.00 27,450.00 $5,000.00 $3,375.00 $75.00 16,900.00 $6,000.00 $5,000.00 $5,000.00 20,000.00 $1,100.00 $6,000.00 $6,000.00 $5,940.00 $1.50 13,320.00 $15.00 24,600.00 $20.00 $4,250.00 $30.00 $3,200.00 $1.00 13,650.00 $35.00 $3,840.00 $30.00 14,045.00 $30.00 15,000.00 $20.00 $4,500.00 $45.00 15,240.00 $85.00 $1,125.00 $70.00 $4,560.00 $42.00 $2,000.00 $100.00 14,898.00 $82.00 $5,500.00 $1,550.00 $7,200.00 $2,850.00. $950.00 $400.00' $1,800.00 $350.00 $1,000.00 $500.00 $3,600.00 $400.00 $1,500.00 $1,000.00 $1,500.00 $1,000.00 �10,000.00 $10,000.00 $1,600.00 $750.00 $5,000.00 $5,000.00 $1,900.00 $75.00 2,340.00 $3.00 $1,008.00 $2.50 $3,600.00 $10,000.00 $2,889.00 $31.50 $5,193.50 $50.00 $350.00 $45.00 $3,564.00 $8.00 $1,692.00 $20.00 $3,375.00 $550.00 i17,000.00 $8,700.00 >24.660.00 $22.00 .E SCHOOL SAFE ROUTES TO SCH RFB No. 13-105 BID OPENING DATE JUNE 12, 2013 Re-Bid of Project Vendor Name ---> Location --------> • A-56 Cement Conc. Pedestrian Curb A-57 Extruded Cement Conc. Curb, T e 6 A-58 Cement Conc. Drivewa Entrance, 3-Da A-59 Mountable Cement Concrete Traffic Curb A-60 Raised Pavement Marker T e 2 A-61 Tem ora Chain Link Fence A-62 Pervious Cement Concrete Sidewalk A-63 Cement Concrete Sidewalk A-64 Lakota Illumination S stem, Com lete A-65 14th Avenue SW Si nal S stem, Com lete A-66 Permanent Si nin A-67 Paint Line A-68 Plastic Line A-69 Plastic Wide Lane Line A-70 Profiled Plastic Line A-71 Profiled Plastic Wide Lane Line A-72 Plastic Crosswalk Line A-73 Plastic Sto Line A-74 Plastic Traffic Arrow A-75 Plastic Bic cle Lane S mbol A-76 Tem ora Pavement Markin A-77 Removin Tem ora Pavement Markin A-78 Cement Concrete Wall Unit Block TOTAL SCHEDULE A (bid items include sales � JV�7GYVLG O'�7tr J IG 117 J 1 RCC 1 B-1 Minor Chan e B-2 Construction Surve in B-3 As-Built Surve and Record Drawin s B-4 Mobilization B-5 Off-Du Uniformed Police Officer B-6 Traffic Control Su ervisor B-7 Fla ers and S otters B-8 Se uential Arrow Si n B-9 Other Traffic Control Labor B-10 Other Tem ora Traffic Control B-11 Construction Si ns, Class A B-12 Clearin and Grubbin B-13 Roadside Cleanu B-14 Removal of Structure and Obstruction B-15 Sawcuttin B-16 Gravel Borrow Incl. Haul B-17 Roadwa Excavation Incl. Haul B-18 Unsuitable Foundation Excavation Incl. Haul B-19 Ditch Excavation Incl. Haul B-20 Shorin or Extra Excavation Class B B-21 Gravel Borrow for Structure Backfill Incl. Haul B-22 3/4"-1/2" Crushed Screenin B-23 Crushed SurFacin To Course B-24 Crushed Surfacin Base Course B-25 Gravel Backfill for Drains B-26 Sealin Transverse and Lon itudinal Joints B-27 Sealin Existin Concrete Random Crack B-28 HMA CI. 1/2" PG 64-22 LF 20 LF 16 SY 75 LF 67 HUND 1 LF 275 SY 400 SY 195 LS 1 LS 1 LS 1 LF 190 LF 1070 LF 540 LF 570 LF 100 SF 370 LF 80 EA 2 EA 3 LF 2250 LF 2250 ALC 1 LS 1 LS 1 LS 1 HR 100 LS 1 H R 896 HR 240 HR 150 LS 1 SF 27 AC 0.45 FA 1 LS 1 LF 1625 TN 890 CY 610 CY 40 CY 10 SF 2765 CY 200 TN 5 TN 95 TN 725 TN 235 LF 2370 FA 1 TN 950 TN 10 Bid #1 Bid #2 Bid #3 Bid #4 Tucci & Sons R.W. Scott Construction Westwater Construction Trasnportation Systems Engineers Estimate Tacoma, WA Aubum, WA Aubum, WA Sumner, WA • • • • • $19.00 $380.00 $20.00 $400.00 $20.00 $400.00 $62.75 $1,255.00 $25.00 $500.00 $15.00 $240.00 $15.00 $240.00 $20.00 $320.00 $60.00 $960.00 $15.00 $240.00 $51.00 $3,825.00 $58.00 $4,350.00 $70.00 $5,250.00 $103.00 $7,725.00 $50.00 $3,750.00 $30.00 $2,010.00 $40.00 $2,680.00 $20.00 $1,340.00 $37.00 $2,479.00 $16.00 $1,072.00 , 350.00 $350.00 $370.00 $370.00 $500.00 $500.00 $800.00 $800.00 $420.00 $420.00 ' $15.00 $4,125.00 $4.00 $1,100.00 $5.00 $1,375.00 $35.00 $9,625.00 $3.50 $962.50 $50.00 $20,000.00 $58.00 $23,200.00 $75.00 $30,000.00 $90.75 $36,300.00 $45.00 $18,000.00 $50.00 $9,750.00 $30.00 $5,850.00 $60.00 $11,700.00 $140.00 $27,300.00 $58.00 $11,310.00 D00.00 $31,000.00 $34,000.00 $34,000.00 $40,000.00 $40,000.00 $34,711.00 $34,711.00 $40,000.00 $40,000.00 000.00 $264,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $262,434.00 $262,434.00 $230,000.00 $230,000.00 000.00 $5,000.00 $4,000.00 $4,000.00 $3,000.00 $3,000.00 $3,183.00 $3,183.00 $13,000.00 $13,000.00 $1.50 $285.00 $1.60 $304.00 $1.00 $190.00 $4.45 $845.50 $1.00 $190.00 $2.70 $2,889.00 $3.00 $3,210.00 $2.00 $2,140.00 $3.50 $3,745.00 $2.00 $2,140.00 $3.20 $1,728.00 $3.50 $1,890.00 $1.00 $540.00 $4.00 $2,160.00 $4.00 $2,160.00 ', $3.50 $1,995.00 $3.80 $2,166.00 $1.00 $570.00 $4.00 $2,280.00 $5.00 $2,850.00 ', $5.50 $550.00 $6.00 $600.00 $10.00 $1,000.00 $8.00 $800.00 $5.00 $500.00 i $4.00 $1,480.00 $4.30 $1,591.00 $10.00 $3,700.00 $7.00 $2,590.00 $4.00 $1,480.00 ' $5.50 $440.00 $6.00 $480.00 $10.00 $800.00 $10.00 $800.00 $12.00 $960.00 155.00 $310.00 $165.00 $330.00 $100.00 $200.00 $150.00 $300.00 $80.00 $160.00 155.00 $465.00 $165.00 $495.00 $200.00 $600.00 $370.00 $1,110.00 $70.00 $210.00 $0.50 $1,125.00 $0.55 $1,237.50 $2.00 $4,500.00 $2.00 $4,500.00 $1.00 $2,250.00 $0.50 $1,125.00 $0.55 $1,237.50 $1.00 $2,250.00 $1.00 $2,250.00 $0.25 $562.50 $50.00 $2,300.00 $50.00 $2,300.00 $50.00 $2,300.00 $65.00 $2,990.00 $20.00 $920.00 $738,206.10 $777,536.24 $816,014.50 $944,733.00 $639,608.50 000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 I 000.00 $13,000.00 $14,000.00 $14,000.00 $12,000.00 $12,000.00 $13,500.00 $13,500.00 $14,000.00 $14,000.00 ' 000.00 $3,O�J0.00 $3,500.00 $3,500.00 $4,000.00 $4,OD0.00 $4,000.00 $4,000.00 $10,000.00 $10,000.00 000.00 $63,000.00 $100,000.00 $100,000.00 $110,000.00 $110,000.00 $50,000.00 $50,000.00 $89,317.00 $89,317.00 $50.90 $5,090.00 $50.90 $5,090.00 $50.90 $5,090.00 $50.90 $5,090.00 $50.90 $5,090.00 000.00 $38,000.00 $8,800.00 $8,800.00 $25,000.00 $25,000.00 $27,000.00 $27,000.00 $10,000.00 $10,000.00 $47.00 $42,112.00 $52.00 $46,592.00 $60.00 $53,760.00 $53.00 $47,488.00 $50.00 $44,800.00 $5.00 $1,200.00 $3.00 $720.00 $10.00 $2,400.00 $6.00 $1,440.00 $2.00 $480.00 $47.00 $7,050.00 $52.00 $7,800.00 $40.00 $6,000.00 $57.00 $8,550.00 $50.00 $7,500.00 000.00 $3,000.00 $4,000.00 $4,000.00 $1,000.00 $1,000.00 $35,000.00 $35,000.00 $8,750.00 $8,750.00 $50.00 $1,350.00 $20.00 $540.00 $10.00 $270.00 $65.00 $1,755.00 $75.00 $2,025.00 ,000.00 $6,750.00 $30,000.00 $13,500.00 $12,000.00 $5,400.00 $50,000.00 $22,500.00 $9,000.00 $4,050.00 ,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 ,500.00 $9,500.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $7,500.00 $7,500.00 $4,600.00 $4,600.00 $3.00 $4,875.00 $7.00 $11,375.00 $2.00 $3,250.00 $4.00 $6,500.00 $1.50 $2,437.50 $35.00 $31,150.00 $24.00 $21,360.00 $15.00 $13,350.00 $39.00 $34,710.00 $15.00 $13,350.00 $39.00 $23,790.00 $45.00 $27,450.00 $55.00 $33,550.00 $49.00 $29,890.00 $20.00 $12,200.00 $50.00 $2,000.00 $50.00 $2,000.00 $35.00 $1,400.00 $120.00 $4,800.00 $30.00 $1,200.00 �100.00 $1,000.00 $50.00 $500.00 $175.00 $1,750.00 $211.00 $2,110.00 $80.00 $800.00 $0.25 $691.25 $3.00 $8,295.00 $1.00 $2,765.00 $4.00 $11,060.00 $1.00 $2,765.00 $47.00 $9,400.00 $39.00 $7,800.00 $20.00 $4,000.00 $53.00 $10,600.00 $35.00 $7,000.00 i100.00 $500.00 $40.00 $200.00 $95.00 $475.00 $223.00 $1,115.00 $30.00 $150.00 $50.00 $4,750.00 $30.00 $2,850.00 $30.00 $2,850.00 $50.00 $4,750.00 $30.00 $2,850.00 $28.00 $20,300.00 $28.00 $20,300.00 $15.00 $10,875.00 $28.00 $20,300.00 $30.00 $21,750.00 $30.00 $7,050.00 $28.00 $6,580.00 $15.00 $3,525.00 $67.00 $15,745.00 $20.00 $4,700.00 $2.00 $4,740.00 $2.00 $4,740.00 $5.00 $11,850.00 $5.50 $13,035.00 $3.00 $7,110.00 ,500.00 $1,500.00 $1,500.00 $1,500.OU $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $89.00 $84,550.00 $108.00 $102,600.00 $100.00 $95,000.00 $100.00 $95,000.00 $85.00 $80,750.00 i200.00 $2,000.00 $250.00 $2,500.00 $85.00 $850.00 $250.00 $2,500.00 $45.00 $450.00 Page 2 of 4 RFB No. 13-105 BID OPENING DATE JUNE 12, 2013 Re-Bid of Project Vendor Name ---> Location --------> • B-30 Commercial HMA B-31 Planin Bituminous Pavement B-32 Self-Adherin Rubberized As halt Membrane B-33 Corru ated Pol eth lene Culvert Pi e, 18 In. Diam. B-34 Class IV Reinf. Conc. Storm Sewer Pi e, 12 In. Diam. B-35 Class IV Reinf. Conc. Storm Sewer Pi e, 18 In. Diam. B-36 Corru ated Pol eth lene Storm Sewer Pi e, 18 In. Diam. B-37 Catch Basin T e 1 B-38 Catch Basin T e 1 L B-39 Catch Basin T e 2, 48 In. Diam. B-40 Ad'ust Catch Basin B-41 Plu in Existin Pi e B-42 Relocate Irri ation Water Meter B-43 SW 312th Lakehaven Utili District Connection Fees B-44 Catch Basin Filter for S ill Control B-45 Water Quali Pre-Treatment Unit B-46 Water Quali Cartrid e Filter Vault B-47 ESC Lead B-48 Erosion/Vllater Pollution Control B-49 Stormwater Pollution Prevention Plan B-50 Inlet Protection B-51 Silt Fence B-52 Wattle B-53 Hi h Visibili Fence B-54 Tem ora Erosion Control Blanket B-55 Seedin , Fertilizin and Mulchin B-56 Sod Installation B-57 To soil T e A B-58 Bark or Wood Chi Mulch B-59 Root Barrier B-60 Soil Amendment B-61 PSIPE - Ja anese Hombeam Ca inus Ja onica B-62 Automatic Irri ation S stem, Com lete B-63 Cement Conc. Traffic Curb and Gutter B-64 Cement Conc. Pedestrian Curb B-65 Extruded Cement Concrete Curb, T e 6 B-66 T e C Precast Traffic Curb B-67 HMA Berm B-68 Cement Conc. Drivewa Entrance, 3-Da B-69 Raised Pavement Marker T e 2 B-70 Pervious Cement Concrete Sidewalk B-71 Cement Conc. Sidewalk B-72 Detectable Wamin Suriace B-73 Qua S alls B-74 SW 312th Illumination S stem, Com lete B-75 SW Dash Point Road Si nal S stem, Com lete B-76 Interconnect S stem, Com lete B-77 Permanent Si nin B-78 Plastic Line B-79 Profiled Plastic Line B-80 Profiled Plastic Wide Lane Line B-81 Plastic Wide Lane Line B-82 Plastic Crosswalk Line B-83 Plastic Sto Line B-84 Plastic Traffic Arrow B-85 Plastic Bicycle Lane Symbol TN SY SY LF LF LF LF EA EA EA EA CY LS FA EA LS LS DAY Est LS EA LF LF LF SY AC SY CY CY LF CY EA LS LF LF LF LF LF SY HUND SY SY SF CY LS LS LS LS LF LF LF LF SF LF EA EA 15 1650 550 20 203 581 82 3 5 1 1 2 1 1 2 1 1 28 1 1 26 143 257 1235 320 0.33 169 150 3 240 110 5 1 1200 205 320 5 10 260 2 675 210 45 8 1 1 1 1 570 1440 980 1150 410 140 17 Bid #1 Tucci & Sons Tacoma, WA $7.00 $11,550 $12.00 $6,600 100.00 $2,000 $73.00 $14,819 $69.00 $40,089 $95.00 $7,790 900.00 ,500.00 �200.00 0,500.00 6,000.00 $25.00 $4.00 $2.00 $3.00 17,300.00 15,000.00 $20.00 $43.00 $14.50 $51.00 $100.00 $43.00 $350.00 $47.00 $47.00 $30.00 $150.00 27,000.00 71,000.00 28,000.00 155.00 155.00 Bid #2 R.W. Scott Construction Aubum. WA �� $6,250.00 $1,800.00 $1,900.00 $4,000.00 $500.00 $300.00 $400.00 $300.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $500.00 $1,200.00 10,500.00 $10,000.00 56,000.00 $50,000.00 $700.00 $100.00 5 $144.00 $1,920.00 $3,520.00 $2,150.00 15,000.00 24,000.00 $8.815.00 11,180.00 $700.00 31,725.00 $9,870.00 $1,350.00 $1,200.00 27,000.00 71,000.00 1 $8.00 $6.00 $4.00 $4.00 �2,875.00 $10.35' $32.20 $51.75 $7.47 $46.00 $402.50 13,000.00 $13.00 $20.00 $15.00 $54.00 $40.00 $2,635.00 $1 $620.00 $1 Page 3 of 4 60.00 75.00 00.00 00.00 00.00 00.00 750 000 000 Westwater Construction Aubum, WA • $400.00 $6,00 Bid #4 Trasnportation Systems Sumner, WA $10.00 $16,500.00 $9.00 $10.00 $5,500.00 $3.00 �� 10,000.00 $13,500.00 i0,000.00 $50,000.00 62,800.00 $60.00 65,000.00 $5,000.00 62,500.00 $1,000.00 61,560.00 $80.00 61,144.00 $5.00 61,542.00 $10.00 64,940.00 $1.00 61,280.00 $15.00 $948.75 $5,500.00 $1,749.15 $10.00 $4,830.00 $90.00 $155.25 $125.00 �1,792.80 $10.00 �5,060.00 $25.00 $2,012.50 $720.00 13,000.00 $18,500.00 15,600.00 $35.00, $4,100.00 $20.00 $4,800.00 $20.00 $270.00 $50.00 $400.00 $50.00 15,080.00 $65.00 $740.00 $500.00 39,150.00 $75.00 $6,300.00 $55.00 $2,700.00 $60.00 $600.00 $120.00 30,000.00 $35,000.00 05,000.00 $225,000.00 32,000.00 $25,000.00 $4,000.00 $5,000.00 $1,710.00 $2.00 $5,472.00 $4.00 $5,880.00 $10.00 $4,025.00 $1.00 $1,763.00 $10.00 $840.00 $10.00 $2.805.00 $100.00 $1,700.00 $170.00 13,195.00 $79.00 43,575.00 $89.00 $6,150.00 $91.00 $1,500.00 $1,050.00 $3,500.00 $1,600.00 $3,100.00 $3,100.00 $600.00 $1,000.00 $4,000.00 $900.00 $2,000.00 $1,500.00 $2,000.00 $2,000.00 $2,000.00 $1,500.00 13,500.00 $12,500.00 50,000.00 $54,000.00 $1,680.00 $200.00 $5,000.00 $5,000.00 $1,000.00 $3,500.00 $2,080.00 $100.00 $715.00 $7.00 $2,570.00 $6.00 $1,235.00 $2.25 $4,800.00 $3.00 $1,815.00 $3,900.00 $1,690.00 $8.25 13,500.00 $46.00' $375.00 $50.00 $2,400.00 $8.25 $2,750.00 $48.00 $3,600.00 $375.00 18,500.00 $12,500.00 42,000.00 $29.45 $4,100.00 $55.00 $6,400.00 $8.55 $250.00 $175.00 $500.00 $350.00 �16,900.00 $89.00 $1,000.00 $850.00 �50,625.00 $96.00 �11,550.U0 $164.00 $2,700.00 $44.00 $960.00 $175.00 �35,000.00 $22,379.00 5,000.00 $21,280.00 5,000.00 $3,915.00 1,140.00 $2.20 5,760.00 $4.50 9,800.00 $4.50 1,150.00 $4.60 4,100.00 $7.00 1,400.00 $9.75 Engineers Estimate 14,850.00 $4.00 $1,650.00 $5.00 $3,400.00 $60.00 16,037.00 $70.00 51,709.00 $80.00 $7,462.00 $65.00 $3,150.00 $1,550.00 $8,000.00 $1,850.00 $3,100.00 $2,850.00 $1,000.00 $500.00 $1,800.00 $250.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $3,000.00 $750.00 12,500.00 $10,000.00 54,000.00 $55,000.00 $5,600.00 $100.00 $5,000.00 $5,000.00 $3,500.00 $5,000.00 $2,600.00 $75.00 $1,001.00 $5.00 $1,542.00 $6.00 $2,778.75 $3.00 $960.00 $2.50 $1,287.00 $10,000.00 $1,394.25 $31.50 $6,900.00 $50.00 $150.00 $45.00 $1,980.00 $8.00 $5,280.00 $20.00 $1,875.00 $550.00 12,500.00 $5,600.00 35,340.00 $22.00 11,275.00 $25.00 $2,736.00 $15.00 $875.00 $40.00 $3,500.00 $10.00 �23,140.00 $50.00 $1,700.00 $420.00 �64,800.00 $45.00 �34,440.00 $65.00 $1,980.00 $30.00 $1,400.00 $120.00 �22,379.00 $33,000.00 :67,264.00 $234,000.00 �21,280.00 $19,000.00 $3,915.00 $23,000.00 $1,254.00 $2.00 $6,480.00 $5.00 $4,410.00 $5.00 $5,290.00 $4.00 $2,870.00 $4.00 $1,365.00 $12.00 $1,785.00 $80.00 $1,480.00 $70.00 $6,600 $2,750 $1,200 14,210 $1 10 � 1, 950.00 $715.00 $1,542.00 $3,705.00 $800.00 $3,300.00 $5,323.50 $7,500.00 $135.00 $1,920.00 $2,200.00 $2,750.00 $5,600.00 26,400.00 $5,125.00 $4,800.00 $200.00 $100.00 13,000.00 $840.00 30,375.00 13,650.00 $1,350.00 $960.00 33,000.00 34,000.00 19,000.00 23,000.00 $1,140.00 $7,200.00 $4,900.00 $4,600.00 $1,640.00 LAKOTA MIDDLE SCHOOL SAFE ROUTES TO SCH RFB No. 13-105 BID OPENING DATE JUNE 12, 2013 Re-Bid of Project Vendor Name --> Location ----------> Tem�orarv Pavement Markina TOTAL SCHEDULE E (bid items include sales � � � Contractor Total Bid Form Addendum acknowledgement Bid Schedule Bid Signature Bid Bond Subcontractor List Combined Affidavit DBE Utilization Certificate DBE Written Confirmation DBE Good Faith Effort Documentation I�� Y�.7�; Bid #1 Tucci & Sons Yes N/A Yes Yes Yes Yes Yes Yes Yes N/A $1,125.00 $1,125.00 ,071,060.15 Page 4 of 4 Bid #2 Bid #3 Bid #4 R.W. Scott Construction Wesfinrater Construction Trasnportation Systems Aubum, WA Aubum, WA Sumner, WA • � • • $0.55 $1,237.50 $2.00 $4,500.00 $2.00 $4,50 $0.55 $1,237.50 $1.00 $2,250.00 $1.00 $2,25 $1,130,222.45 $1,130,025.00 $1,259,15 Yes N/A Yes Yes Yes Yes Yes Yes Yes N/A N/A Yes Yes Yes Yes Yes Yes Yes N/A N/A Yes Yes Yes Yes Yes Yes Yes N/A Engineers Estimate • $1.00 $2,250.00 $0.25 $562.50 $1,016,647.50 COUNCIL MEETING DATE: June 18, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: Acceptance of Grant Funding for Transportation Improvement Projects POLICY QUESTION: Should City Council authorize staff to accept Federal Grant Funding for Transportarion Improvement Projects? COMMITTEE: N/A CATEGORY: ❑ Consent � City Council Business ■I � Ordinance Resolution MEETING DATE: N/A ❑ Public Hearing ❑ Other STAFF REPORT BY:1ohn Mulkey, P.E. Street System Project Engineer J�"- ' DEPT: Public Works ............ _ ......... ................._ __ __ _ ._....._............... Attachments: 1. Staff memorandum dated June 18, 2013 2. Funding approval letter from WSDOT Dated June 4, 2013 Options Considered: 1. Approve the acceptance of Federal Grant Funding for the Lakota Middle School Safe Route to School Project. 2. Do not approve the acceptance of Federal Grant Funding and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends approval of Option 1. MAYOR APPROVAL: � ±�l�Z� "//" DIRECTOR APPROVAL: � C mmittee CowicilY Initial COMMITTEE RECOMMENDATION: N/A Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, member PROPOSED COUNCIL MOTION: "I move to approve the acceptance of Federal Grant Funding for the Lakota Middle School Safe Route to School Project" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # K:\council�agenda bi11s�2013/01-15-13 Acceptance of Grant funding.doc CITY OF FEDERAL WAY MEMORANDUM DATE: June 18, 2013 TO: City Council VIA: Skip Priest, Mayor n�� FROM: Cary M. Roe, P.E., Director of Parks, Public i�Vorks, and Emergency Management (% �", John Mulkey, P.E., Street System Project Engineer5� SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Accept Grant Funding BACKGROUND• This memorandum provides the Council with the current status of the grant funding request submitted to WSDOT for additional project funding for the Lakota Middle School Safe Routes to School Project Project (Funding Phase) Grant Funding Amount Required City Match Grant Lakota Middle School Safe Routes to School Project (Construction) $180,000 $0.00 Federal Safet Fund "HSIP"(Federal Funds) K:\COUNCIL\AGDB[LLS�2013\06-18-13 Acceptance of Grant Funding - Safety.doc � �Washington State Department of Transportation Lynn Peterson Secretary of Transportation Mr. Marwan Salloum, P E Public Works Deputy Director City of Federal Way P. O. Box 9718 Federal Way, WA 98063-9�18 Dear Mr. Salloum: Transportation Building 310 Maple Park Avenue S E P.O Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY:1-800-833-6388 www.wsdot.N�a.gov June 4, 2013 � � �, ; �"� � � � �" � JUN 06 2013 PARi:: :. �--:, �.:��.� � �di��KS � r.. �r� �T;, rt �° a�-r Lakota Middle School — Safe Routes SRTS-1040(003) Funding Increase We have reviewed your request dated May 14, 2013, to increase the budget of the above project. The federal funding for your project has been increased to a total of $1,039,080 through two separate programs: Safe Routes to School (SRTS) $859,080 and Highway Safety Improvement Program (HSIP) $180,000. The federal funding provided requires no local match. Your request is approved pending receipt of a supplemental LA Agreement. If you have any questions, please contact Ed Conyers, Northwest Region Local Programs Engineer, at 206.440.4734. Sincerely, �� ..��...��;��, Kathleen B. Davis Director Highways & Loca1 Programs KB:st:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82-121 COUNCIL MEETING DATE: June 18, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: LEASE OF FORMER TOYS R US SITE FOR NW GLOBALFEST ITEM #:�� POLICY QUESTION: Should the Cdty Council approve a temporary dease to the organizers of the NW GlobalFest of the former Toys R Us site? COMMITTEE: N/A CATEGORY: ❑ Consent ❑ Ordinance � City Council Business ❑ Resolution STAFF REPORT BY: Patrick Doherty, Director Attachments: Proposed lease agreement Background: MEETING DATE: N/A ❑ Public Hearing ❑ Other DErr: Community & Economic Dev. The NW GlobalFest is a multicultural, international festival scheduled for June 20-23, 2013, organized by the Fiji Multi-Cultural Association of Washington (FMCAW). The City Council approved a$9,000 Tourism Enhancement Grant (TEG) to the FMCAW for G1obalFest in its Spring 2013 TEG award round. In early May of this year FMCAW representatives secured a letter of permission by the local Sears General Manager to use the southern parking lot area of the Sears property at The Coxnmons Mall. On Wednesday, June 12, 2013 the Chicago Sears headquarters off'ice rescinded that approval. In their last-ditch efforts to find a new site for the event, the FMCAW approached the City about potentially using the vacant, former Toys R Us site. They agreed to pay $100 for the short-term lease and also indicate that they have a$5 million insurance policy to indemnify the City. This site has been previously used for the Sand Sculpture event pursuant to a similar lease, and the City was a sponsor. The short term lease with FMCAW is similar. Options: 1. Approve temporary lease of the former Toys R Us site for the NW G1obalFest and authorize the Mayor to execute the corresponding lease agreement. 1. Deny the temporary lease of the former Toys R Us site. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: __ J[��mi ' DIRECTOR APPROVAL: __ i�� Co ttee Co Co ttee COMMITTEE RECOMMENDATION: N/A PROPOSED COUNCIL MOTION: "I move approval of temporary use of the former Toys R Us sdte for the NW GZobalFest and authorize the Mayor to execute the corresponding lease agreement. " (BELOW TO BE COMPLETED BY CITYCLERRS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION EnactmenYresding ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # TOYS "R" US VACANT LAND LEASE AGREEMENT This Lease Agreement ("Agreement") is dated effective this day of June, 2013. The parties ("Parties") to this Agreement are the City of Federal Way, a Washington municipal corporation, ("City") and the FIJI MULTICULTURAL ASSOCIATION OF WASHINGTON; a Washington nonprofit corporation ("Association"). RECITALS A. The Association is sponsoring a Northwest Global Fest in Federal Way beginning June 20, 2013 through June 23, 2013. B. The Federal Way City Council approved the recommendation from the Lodging Tax Advisory Committee to appropriate $9,000 as a Tourism Enhancement Grant for the Northwest Global Fest because the event is related to tourism. C. On June 12, 2013, the Association iearned that the site, previously made available to them for the Northwest Global Fest, was no longer available. D. The Association was unable to timely secure another Iocation within the City of Federal Way. E. Lorax has a contract with the City of Federal Way to design the Performing Arts and Conference Center on the site, but does not object to the Association's temporary use. F. The Federal Way City Council determined that it is in the best interest of the citizens to allow the Northwest Global Fest to occur in June 2013, and approved the terms as outlined below. NOW, THEREFORE, the Parties agree as follows: 1. Premises. The City, as fee owner of certain real property described in Exhibit "A", dces hereby agree to lease to the Association and the Association does hereby agree to lease from the City, the Premises described in E�ibit "A" attached hereto and incorporated herein by this reference, constituting :a vacant lot in Federal Way, WA 98003, commonly known as the former Toys "R" Us site. The Association agrees to use the Premises for the purpose of the Northwest Global Fest open to the public. 2. Term. This Agreement shall be for the June 19, 2013 through June 25, 2013. 3. Rent. During the Term of the Agreement, the Association shall pay to the City as rent for the use of the Premises One Hundred and Nol200 ( 100.00 . The payment shall be due June 21, 2013. 4. Possession. Beginning on June 19, 2013, the Association shall be entitied to possession of the Premises for the event from June 19, 2013 through June 25, 2013. 5. Taxes. The Association is responsible for all applicable taxes. 6. Indemnitv/Insurance. (a) The City shall not be liable for any injury to any person, or for any loss of or damage to any property (including property of the Association, occurring in or about the Premises from any cause whatsoever. The Association shall hold and save the City harmless from any and all losses, damages, liabilities, or expenses (including attorneys' fees and other expenses of litigation) resulting from any actual or alleged injury to any person, and/or from any actual or alleged loss of or damage to any property, occurring in or about the Premises from any cause whatsoever. (b) The Association shall, at its own expense, maintain proper liability insurance with a reputable insurance company or companies in the minimum amount of One Million and No/100 Dollars ($1,000,000.00) per incident and in the minimum amount of Two Million and No/100 Dollars ($2,000,000.00} annual aggregate to indemnify both the City and the Association against any such claims, demands, losses, damages, liabiiities, or expenses. Funtastic Rides Company, Inc. an Oregon Corporation agrees at its own expense to maintain proper liability insurance with a reputable insurance company or companies in the minimum amount of One Million and No/100 Dollars ($1,000,000.00) per incident and in the minimum amount of Four Million and No/100 ($4,000,000.00) annuaI aggregate to indemnify both the City and the Company against any such claims, demands, losses, damages, liabilities, or expenses. The City shall be named as additional insured on both policies and shall be furnished with a copy of the certificate of insurance, which shall bear an endorsement that the same shall not be canceled except upon 30 days prior written notice to the City. {c) The Association agrees that it will not do nor permit to be done in or about the Premises any act or thing which will invalidate any insurance thereon. 7. Insuection. The City shall inspect the Premises at the close of the event. 8. Attornev Fees. In the event either of the Parties defaults on the performance of any terms of this Agreement or either Party places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay all its own attorneys' fees, costs and expenses. The venue for any dispute related to this Agreement shall be King County, Washington. 9. lYotices. All notices herein provided or permitted to be given by either the City or the Fanners Market to the other may be given by enclosing the same in a sealed envelope properly addressed to the other and depositing the same, registered with postage prepaid thereon, in the United States Post Office, and service shall be deemed complete at the time of such deposit. For the purpose of this section, the address of the Association shall be 30403 24�' Ave. SW, Federal Way, WA 98023, and the address of the City shall be 33325 8�' Ave. S., Federal Way, WA 98003, subject to the right of either party to designate by notice in writing to the other a new address to which said notice shall be sent. 10. Signature Authoritv. It is hereby acknowledged that the Association's signatory of this Agreement has the authority to so sign and bind the Farmers Market in its entirety. 11. General Provisions. This Agreement contains all of the Agreements between the City and the Association with respect to any matter covered or mentioned in this Agreement. No provision of this Agreement, including this provision, may be amended or modified except by written agreement signed by the Parties. 12. Headin�s. The headings herein contained are inserted only as a matter of convenience and for reference and in no way define, lirnit, or describe the scope of intent of this Agreement or in any way affect the terrns and provisions hereof. 13. Severabilitv. If any provision of this Agreement is held invalid for any reason whatsoever, such invalidity shall not affect any other provisian which can be given effect without the invalid provision, and to that end, provisions of this Agreement are declared to be severable. DATED the day and year set forth above. CITY OF FEDERAL WAY By: Skip Priest, Mayar. 33325 8`� Ave S Federal Way, WA 98403 ATTEST: Carol McNeilly, CMC City Clerk APPROVED AS TO FORM: Patricia A. Richardson City Attorney FIJI MULTICULTURAL ASSOCIATION OF WASHINGTON By: Amita Singh Its: (Title) Fiji Multicultural Association of Washington 30403 24�' Ave. SW Federal Way, WA 98023 (Phone) STATE OF WA,SHINGTON ) ) ss. COLTNTY OF Kin On this day personally appeared before me Amnita Singh, to me known to be the of F'iji Multicultural Association of Washington that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of , 2013. (typed/printed name of notary} Notary Public in and for the State of Washington. My commission expires EXHIBIT A I�Cl7 LEASE AGREEMENT EXHIBIT A LEGAL DESCRIPTION OF PROPERTY LOT 3 OF SURVEY RECORDED IN VOLUME 52 OF SURVEYS, PAGE 220, UNDER RECORDING NUMBER 8612129019, IN KING COUNTY, WASHINGTON [Tax Parcel No. 092104-9166]; TOGETHER WITH EASEMENTS FOR VEHICULAR AND PEDESTRIAN ACCESS AND PARKING AS CREATED UNDER RECORDING NUMBER 8612191598 AND AS MODIFIED UNDER RECORDING NUMBER 8704071270. K:\agreements\cd�2013�Fiji Multicultural Assoc — Toys R Us site(2) COUNCIL MEETING DATE: June 18, 2013 __ _. _ . _ _ . _. _ ___ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Renewal of the Steel Lake LMD No. 1 ITEM #: �Q POLICY QUESTION: Should Council adopt an Ordinance renewing the Steel Lake Management District No. 1? COMMITTEE: Land Use and Transportation Committee CATEGORY: ❑ Consent � Ordinance ❑ City Council Business ❑ Resolution MEETING DATE: June 3, 2013 ❑ Public Hearing ❑ Other STAFF REPORT BY: William Ap�leton, P.E , Surface Water Manager � DEPT: Public Works _...... . . _ ......... ........ __... _. ... . _... Attachments: ■ Memorandum to the Land Use Transportation committee dated June 3, 2013 ■ Draft Ordinance calling for the renewal of the Steel Lake LMD No. 1 Options Considered: 1 Adoption of the attached Ordinance to renew the Steel Lake LMD No.l 2. Do not adopt the Ordinance and provide direction to staff. _ ........................................ .... .... _........... __....... _.............. .. _ MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the June 18, 2013 City Council Ordinance Agenda for first reading. MAYOR APPROVAL: �'��!�? � D[RECTOR APPROVAL: � o m tee Cou Imtial COMMITTEE RECOMMENDAT[ON: The Committee moves to forward the proposed ordinance to First Reading on June 18, 2013. ..._. ' � % �'''�Ir. �" �= _�_.�i�� e.. - PROPOSED COUNCIL MOTION(S): 1ST READ[lYG OF ORDINANCE (JUNE 18, 2013): "I move to forward approval of the ordinance to the July 2, 2013 Council meeting for adoption. " 2ND READING OF ORDINANCE (JULY 2, 2013): "I move approval of the proposed ordinance. " (BELOW TO BE COMPLETED BY C/TY CLERKS OFFlCE) COUNCIL ACTION: ❑ APPROVED COUNCILBILL# � �D ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances onlv) ORDINANCE # REV[SED — 08/ l2/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: June 3, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Managemen� FROM: William Appleton, P.E., Surface Water Manager ,� Daniel Smith Water Quality Program Coordinator � SUBJECT: Renewal of the Steel Lake Management Dutrict No. 1 BACKGROUND: After 10-years of successful lake management, 2013 will bring to a close the existing Steel Lake, Lake Management District (LMD) (2004-2013). The LMD provided an organizational structure and funding mechanism that allowed for proactive lake management focusing on the protection and enhancement of water quality, recreational use and aesthetic value of Steel Lake. Citizens involved in the formation and operations of this LMD submitted a signed petition to the City of Federal Way City Council to renew the Lake Management District No. 1, beginning in 2014 through 2023. At the January 15, 2013 City Council meeting, both a public hearing date concerning the reformation of the SLMD was set for February 19, 2013 and a resolution of intent to reform the SLDM was adopted. Following the public hearing, Council adopted a resolution calling for the reformation of the Steel Lake Management District No.l, calling for a vote by the affected public. Voting is completed and the results are in favor of the reformation of the Steel Lake LMD. The next step in the process of reforming the Steel Lake LMD is the adoption of an Ordinance reforming the Steel Lake LMD, which is attached. Following adoption of the Ordinance, an assessment roll will be created, published and sent to the affected parties. A public hearing, the date of which has been set by the attached Ordinance as August 6, 2013 will be held, after which resolutions establishing the assessment role and Steel Lake Advisory Committee will be brought before City Council for consideration. The adoption of an Ordinance establishing the time of payment, interest and penalties wi11 then be brought before Council for consideration. The final step in the reformation process is the selection and appointment of the Steel Lake Management Advisory Committee. cc: Project File Day Fite ORDINANCE NO. AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RENEWING LAKE MANAGEMENT DISTRICT NUMBER 1 FOR STEEL LAKE AND SETTING A PUBLIC HEARING ON THE ASSESSMENT ROLL FOR THE DISTRICT. WHEREAS, on January 7, 2013, the City of Federal Way received a petition for the renewal of La.ke Management District Number 1 for Steel Lake pursuant to RCWs 35.21.403 and 36.61; and WHEREAS, Lake Management District Number 1 for Steel Lake is created for the purpose of generating revenue to provide ongoing aquatic vegetation management, water quality monitoring, community education, and other related projects; and WHEREAS, on February 19, 2013, the City of Federal Way City Council passed Resolution Number 13-631, declaring its intent to renew Lake Management District Number 1 for Steel Lake, calling for a vote by the affected property owners on the renewal of the proposed district; and WHEREAS, the City of Federal Way City Council conducted a public hearing on February 19, 2013, for the purpose of accepting testimony in support of and in opposition to the renewal of Steel Lake Management District Number 1. At the public hearing, testimony was provided by Steel Lake Advisory Committee members; and WHEREAS, under RCW 36.61.090, a simple majority of the votes cast shall determine whether the proposed lake management district shall be approved or rejected; and Ordinance No. ] Page 1 of 6 WHEREAS, the ballots were tabulated on March 20, 2013, and the proposal to renew Lake Management District Number 1 for Steel Lake has been approved by at least a simple majority of the votes cast; and WHEREAS, the ballots cast are available for public inspection at City of Federal Way, 33325 8th Avenue South, Federal Way, Washington; WHEREAS, the City of Federal Way desires to renew Lake Management District Number 1 for Steel Lake and proceed with special assessments and performing lake improvement activities; WHEREAS, the City of Federal Way has established the 2014-2023 Steel Lake Management District Management Plan (SLMDP) forming the basis for the annual Lake Management District work plan and Lake Management District management goals; and WHEREAS, the hearing notice requirements of RCW 36.61 will provide an opportunity to evaluate the assessment role for each property within the district. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES ORDAIN AS FOLLOWS: Section 1. Renewal of District. Lake Management District Number 1 for Steel Lake is hereby renewed. The boundaries of Lake Management District Number 1 for Steel Lake are represented in Exhibit A, incorporated by this reference. The duration of the district shall be for ten (10) years, from January l, 2014 through December 31, 2023. Special assessments totaling $15,232 will be collected annually to finance the District activities, with the total amount to be collected during the life of the District estimated at being $152,320, which includes an automatic inflation increase based upon the Seattle Consumer Price Index not to exceed five percent in any given year. The special assessments will be imposed based on equal chaxges for similaz parcels. Ordinance No. l Page 2 of 6 Single family residential (RS7.2) lakefront developed properties will be charged $95 per year. Single family residential (RS7.2, RS5.0) lakefront vacant properties will be charged $33 per year. The multi-residential lakefront property (RM1800) will be charged $306 per year. The Steel Lake Park parcel will be charged $2,279 per year. The Department of Fish and Wildlife public boat launch parcel will be charged $3,895 per year. Unallocated funds left in the current Steel Lake Management District Number 1(estimated to be $15,000 at the end of 2013) will roll over into the renewed Steel Lake Management District Number 1. Section 2. Publication. Within ten (10) days of adoption of this Ordinance, the City of Federal Way shall publish in a newspaper of general circulation in Lake Management District Number 1 for Steel Lake a notice indicating that this Ordinance has been adopted. Section 3. Creation of District Limitations on A�peals. Pursuant to RCW 36.61.110, no lawsuit may be maintained challenging the jurisdiction of authority of the City of Federal Way's legislative authority to proceed with lake improvement and maintenance activities and creating the lake management district, or in any way challenging the validity of the actions or decisions or any proceedings relating to the actions or decision unless the lawsuit is served and filed no later than forty (40) days after publication of a notice that the ordinance has been adopted ordering the lake improvement and maintenance activities and creating the lake management district. Written notice of the appeal shall be filed with the City Council and clerk of the Superior Court in King County. Section 4. Special Assessment Roll to be Prepared. Upon passage of this Ordinance, the City of Federal Way shall cause to be prepared a proposed special assessment roll in accordance with RCW Chapter 36.61. Ordinance No. l Page 3 of 6 Section 5. Public Hearin�. A public hearing will be held by the Federal Way City Council on August 6, 2013 at 7:00 PM or shortly thereafter at the City of Federal Way City Hall, 33325 8`n Avenue South, Federal Way, Washington. At the public hearing, the City of Federal Way City Council will consider the objections to the special assessment roll of the district, shall act as a board of equalization, and may correct, revise, raise, lower, change, or modify the special assessment roll or any part thereof, or set the proposed special assessment roll aside and order a new proposed special assessment role be prepared. The City of Federal Way City Council shall confirm and approve a special assessment roll by adoption of a resolution. Notice of the proposed special assessment, the procedure for filing written objections thereto, and notice of the public hearing shall be mailed to the taxpayers of record of all property within the district by the City of Federal Way pursuant to RCW 36.61.140. Section 6. Severabilitv. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 7. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 8. Ratification. Any act consistent with the authority and prior to the effective date of the ordinance is hereby ratified anci affirmed. Section 9. Effective Date. This ordinance shall be effective five days after passage and publication, as provided by law. Ordinance No. l Page 4 of 6 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY APPROVED AS TO FORM: PATRICIA A. RICHARDSON, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Orclinance No. l Page 5 of 6 O � �' a � � 0 � 'ro oq co a � � ��3ti � . � it . 1 . � �� i � � !1 • L�t�d L[�e� �atego�y c�� c�' �iraqi� F�€��y � �s ��a , �-, � �� a �,�i�� 1��y' �i �C x � Cd � � a