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AG 13-133__ DATE IN: DATE OUT: TO: CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP l. ORIGINATING DEPT./DIV: FEDERAL WAY POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAr 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE) X PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE/LABOR AGREEMENT ❑ PUBLIC WORKS CONTRACT ❑ SMALL PUBLIC WORKS CONTRACT (LESS THAN $20Q000) ❑ PURCHASE AGREEMENT> (MATER[ALS, SUPPLIES, EQUIPMENT) ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (s.G. aGt�EMErrT & PERF/MAIN BOND; ASSIGNMENT OF FUNDS IN LIEU OF BOND) ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ CONTRACT AMENDMENT AG#: ❑ CDBCi '� OTHER�7t" `Y�`�.r� ,�. ��z��s GD��1 5. PROJECT NAME• - vertime 6. NAME OF CONTRACTOR: � NA �11,� �vt Tr�f�c, `�-�� G�m�•S�� ADDRESS: � TELEPHONE SIGNATURE NAME: TITLE 7. ATTACH ALL EXHIBITS AND CHECK BOXES ❑ SCOPE OF SERVICES ❑ ALL EXHIBITS REFERENCED IN DOCUMENT ❑ INSURANCE CERTIFICATE ❑ DOCUMENT AUTHORIZING SIGNATURE 8. TERM: COMMENCEMENT DATE: JULY 1. 2013 COMPLETION DATE: JUNE 30. 2015 9. TOTAL COMPENSATION: UNKNOw1v INCLUDE EXPENSES & SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ 1 O. CONTRACT REVIEW ❑ PROJECT MANAGER �rxECTOx ❑ RISK MANAGEMENT ❑ LAW 11. CONTRACT SIGNATURE ROUTING ❑ LAW DEPARTMENT INITIAL/DATE APPROVED ��� __ ,.�Q '1' � ' ��_ INITIAL/DATE APPROVED ❑ CITY MANAGER ❑ CITY CLERK �,SIGN COPY BACK TO ORGINATING DEPT. �LC� l.Q'21 •�� �7, ASSIGNED AG# 13" ( � 3 ❑ PURCHASING: PLEASE CHARGE TO: _ COMMENTS: Does this have to go to Council? y e S PAID BY: � CONTRACTOR ❑ C[TY INITIAL/DATE APPROVED �� � ��� INITIAL/DATE APPROVED 10/09/02 � ;�,`,' �.:�� � • Y . �';'y'�� . 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V � r•'1 �� ' .*�i.�' f 1 � S �.:.w � _. �� / �1L...i. -�l ^� 1; � t���,����.i. � •Jt�� '�..; -' .,,, ,...w,.�.�.»�. .......�-..-... ..... .. ...... 4...�-... _ ..�... �+1L.�......... .`�:r+, +�. � � •.. • '.. � r {�'° '4 ♦ • t .. +� * !� 1 i : K,+i �?yrn�j��i ��'�i '.,,T�)' Y, J r�� ��� N�/ .A1"'� "�t n:�,,. �� p t t F2f j � /Ji ..yl7.ii�.�tJa . � '�� ._ � � � � � � ��� ���• �`� ��,� __..r o: zor� MEMORANDUM OF UNDERSTANDING TraffiC Safei F; WASHINGTON TRAFFIC SAFETY COMMISSION 621 8`h Ave SE; Suite 409, PO Box 40944, Olympia WA 98504-0944 THIS AGREEMENT is made and entered into by and between: r �� � �2 � l,, t.�5-1 � �i o1..zC� � t� ,3a 2 � �1. �. � _ � ' (Agency Name) Hereinafter referred to as "CONTRACTOR" and the WASH[NGTON TRAFF(C SAFETY COMMISSION, hereinafter referred to as "WTSC." � [T IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies who have certified Drug Recognition Experts (DRE) to"conduct the following activities: • Respond to radio calls when no other DRE is available on dut� and requiring a response in `overtime status' from list of registered DREs. • Cover shift extension `overtime' when completing a drug evaluation or covering a request for a DRE • Testifying in court as a result of performing drug evaluations due to these call outs and shift extensions when overtime is required to testify. (Not responsible for overtime generated from cases/arrests during nonnal employment or assignment) � On an overtime basis, participate in DRE sponsored emphasis patrols and allied agency specific DRE-related requests pre-approved by the DRE Program Coordinator between July 1, 2013 through June 30, 2015. IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. All contractor DREs will be maintained and available for callout by Washington State Patrol communications in their individual regions. WSP Communications has assigned a special roster of DREs that assists in finding those that are available under these MOUs. 2. Contractor will provide a certified DRE on an "overtime" basis (not to exceed 1.5 times normal salary and benefits) to perform drug evaluation activities as specified. No other commissioned personnel will be funded. 3. The period of activity will begin on July 1, 2013 and extend through June 30, 2015. 4. Drug evaluation performance standards for certified and functecl DREs must meet the standards of the International Association of Chiefs of Police. S. DREs will maintain good standing with Drug Eval�iation Classification Program; i.e. paperwork, rolling logs, and resumes. (Contractor and DRE will be noti�ed if DRE is not eliaible for availability and re�noved from WSP roster -30 day notice given.) 6. Contractor must subniit the billings and suppurting documents to the Drug Evaluation Classification Program (DECP) at 81 I E. Roanoke St., Seattle WA 98102-3915 for approvai and reimbursement not more than 30 days after the last day of the month in which the overtime is worked. Contractor must ensure that reimbursement being requested is not foi• on-duty time, but for call out and shift extension overtime only. Billings will include: • Completed and signed invoice Voucher, A19-lA Form (attached). Please note that a fax or electronic copy cannot be accepted. Your agency must be identified as the � "Claimant" and Federal Tax ID # and an original signature of the agency head, command officer or contracting officer must be provided on the A19-lA form. • Payment documentation (overtime slips, payroll documents, etc.) • DRE Request Form showing all pertinent information. If for court case, evidence it came from a prior MOU overtime situation. 7. Disputes arising under this agreement shall be resolved by a panel consisting of one representative of the WTSC, one representative from your agency and one representative from the DECP. The dispute panel shall thereafter decide the dispute with the majority prevailing. 8. Either party may terminate this agreement upon (30 days) written notice to the other party. In the event of termination of this agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. 9. WTSC Termination — This project agreement may be terminated or fund payments discontinued or reduced by WTSC at any time upon written notice to the Contractor due to non-availability of funds, failure of the Contractor to accomplish any of the terms herein, or from any change in the scope or timing of the project. 10. The Drug Evaluation Classification Program (DECP) will assist by monitoring and tracking the available funds to ensure the availability of funds and report to WTSC as funding begins to be depleted. IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. APPROVED/DISAPPROVED 1 tc�tcw k�- r�o ; C 1��,}�� �O' l�% (Agency) (Date) Washington Traftic Safety Commission (Date) ��(` ► o�.�n. 3~. 1..7 i L SGV�. G�..: C� o� t��l i C� Contracting Agent Title & NAME (print/type name) .�...-- ��r3/�i 3 (Signatur Please return this signed form to: Attention: Drug Evaluation Classification Program Washington State Patrol 811 E Roanoke ST Seattle WA 98102-3915 � � .> s COUNCIL MEETING DATE: May 21, 2013 ..... ............. _ _.. .. .. .. ..... _ ... ...._. ___ _. _....... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #:�_ _ .................................._........_....__._......_.......__. .._...__ SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) DRUG RECOGNITION EXPERT (DRE) OVERT[ME FUNDING POLICY QUESTION: Should the City Of Federal Way / Police Depac-tment enter into a Memorandum of Understanding (MOU) with the WTSC to receive overtime funding for DRE certified officers when working on drug evaluations? COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE (PRHS&PS) CATEGORY: � Consent ❑ City Council Business ■ � Ordinance Resolution STAFF.ItEPORT.BY; L_ynette_Allen............_.._...._...._ ................__...._._.............�........-.•----.......�._............__.._......_...._... ........ .. _._........ Attachments: 1. PRHS&PS Memo 2. MOU Options Considered: 1. Accept Grant 2. Reject Grant _ _ __. _.._. MAYOR'S RECOMMENDATIOIV: MAYOR APPROVAL: MEETING DATE: May 14, 2013 ❑ Public Hearing ❑ Other DEPT: Police DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: I move to forward the proposed MOU to the May 21, 2013 Coa�ncid consent agenda for approval. � ,,.,,",.,.... ��_..___ _._____ - ,� _ F'WPD for overtime worked by DRE Officers on Drzrg Cases, and cruthorize the Chief of Police, Brian i son to sign such Agreement, BELOW TO BE COMPLETED BY CITY CLERXS OFFICE) COUiVCIL ACTION: ❑ APPROVED COUNCIL BILL i� ❑ DENlED ls' reading [� TABLED/DEFERRED/IVO ACTIOIV Enactment reading � I�tOVED TO SECOND READING (ord�nuncea• only) ORDINANCE ti REVISED— 08/12/2010 RESOLUTION # '1