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AG 13-140RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: CED/HS 2. ORIGINATING STAFF PERSON: DEE DEE CATALntvo EXT: 2651_ 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.Cx, RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT X HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.c. sorm �i.n�n nocuMErrrs> ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: SOV�rx KnvG Courr� Mostr.E MEDtcAL PROGxnM 6. NAME OF CONTRACTOR: SEATTLE-KING COUNTY DEPARTMENT OF PUBLIC HEALTH ADDRESS: TELEPHONE E-MAIL: FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: X SCOPE, WORK OR SERVICES X COMPENSATION X INSURANCE REQUII2EMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBTI'S X PROOF OF AUTHORITY TO SIGN ❑ REQUIItED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: O1/O1/2013 COMPLETION DATE: 12/31/2014 9. TOTAL COMPENSATION $20,000 (INCLUDE EXPENSES AND SALES TAX, �' A1v�t) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLAYEES TTTLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: 0 YES ❑ tvo IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 001-7300-083-562-10-410 10. DOCUMENT/CONTRACT REVIEW I1�TITIAL / DATE RE WED IrTITIAL / DATE APPROVED �1'R��CT MANAGER �RECTOR ! o RISK MANAGEMENT (� nrrLic,�sr.E) ❑ LAW 3•�1'�3 11. COLTNCIL APPROVAL (g' .4rrLtc.�sr�) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: Z� 3 DATE REC'D: �� ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBTf S ❑� L�AW DEPARTMENT �iciNATORY (1vtAYOR Ox CTOR� �CITY CLERK � ASSIGNED AG# �SIGNED COPY RETURNED COMMENTS: AG# �� DATE SENT: 11/9 � CITY QF CITY HALL ;: �., Fe d e ra I Way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoRederalway. com HUMAN SERVICES AGREEMENT FOR SOUTH HING COUNTY MOBILE MEDICAL PROGRAM This Human Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Seattle-King County Department of Public Health, a local government ("County"). The City and County (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: SEATTLE-KING COUNTY DEPARTMENT OF PUBLIC HEALTH: John Gilvar 401 5�' Avenue, Suite 1000 Seattle, WA 98104 (206) 369-3489 (telephone) The Parties agree as follows: CITY OF FEDERAL WAY: Denise Catalano 33325 8�' Ave. S. Federal Way, WA 98003-6325 (253) 835-2651 (telephone) (253) 835-2401 (facsimile) denise.catalano@cityoffederalway.com 1. TEitM. The term of this Ageement shall be for a period of two (2) years commencing on January 1, 2013 and terminating on December 31, 2014 ("Term"). Funding for the second year of the Agreement is contingent upon satisfactory Agreement performance during the %rst year of the Agreement term and upon funding availability. This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the County. 2. SERVICES. The County shall perform the services more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted prof�ssional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed in a satisfactory manner, within the time period prescribed by the City. The County warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve County of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. ' 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other pariy thirty (30) days written notice at its address set forth above. The City may terminate this Agreement immediately if the County fails to maintain required insurance, breaches confidentiality, or materially violates Section 12, and such may result in ineligibility for further City agreements. � 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the County an amount not to exceed a maximum amount and according to a rate or method as delineated in E�chibit "B", attached hereto and incorporated by this reference. The City shall reimburse the County only for the approved activities and in accordance with the procedures as specified in Exhibit "B". The County shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resulting from this Agreement. � CITY OF ,�, Federal Way GITY HALL 33325 8th Avenue South + Federal Way, WA 98003-6325 (253)835-7000 ww�v. cityiolfederahvay. com 4.2 Method of Pa, �� ment. On a quarterly basis, the County shall submit to the City an invoice for payment on a form provided by the City along with supporting documentation for costs claimed in the invoice and all reports as required by this Agreement. Payment shall be made on a quarterly basis by the City only after the Services have been performed and within forty-five (45) days after the City's receipt and approval of a complete and correct invoice, supporting documentation and reports. The City will use the quantity of Services actually delivered, as reported on the County's reports, as a measure of satisfactory performance under this Agreement. The City shall review the County's reports to monitor compliance with the performance measures set forth in EaLhibit "A." Should the County fail to meet the performance measures for each quarter, the City reserves the right to adjust payments on a pro rata basis at any time during the term of this Agreement. Exceptions may be made at the discretion of the City's Human Services Manager in cases where circumstances beyond the County's control impact its ability to meet its service unit goals and the County has shown reasonable efforts to overcome these circumstances to meet its goals. If the City objects to all or any portion of the invoice, it shall notify the County and reserves the option to pay only that portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to settle the disputed portion. 4.3 Final Invoice. The County shall submit its fnal invoice by the date indicated on Exhibit "B". If the County's final invoice, supporting documentation, and reports are not submitted by the last date specified in E�ibit "B", the City shall be relieved of all liability for payment to the County of the amounts set forth in said invoice or any subsequent invoice; provided, however, that the City may elect to pay any invoice that is not submitted in a timely manner. 4.4 Bud�et. The County shall apply the funds received from the City under this Agreement in accordance with the line item budget set forth in Exhibit "B". The County shall request in writing prior approval from the City to revise the line item budget when the cumulative amount of transfers from a line item in any Project/Progam Eachibit is expected to exceed ten percent (10%) of that line item. Supporting documents are necessary to fully explain the nature and purpose of the revision, and must accompany each request for prior approval. All budget revision requests in excess of 10% of a line item amount shall be reviewed and approved or denied by the City in writing. 4.5 Non-A�ropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Countv Indemnifcation. The County represents to the City that the County has competent, trained staff and where necessary, professional staff to render the services to be performed under this Agreement. The County agrees to indemnify, hold harmless and defend the City, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, actions and liabilities (including costs, expenses and all reasonable attorneys' fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with the .Agreement to the extent caused by the negligent acts, errors or omissions of the County, its partners, shareholders, agents, employees, or by the County's breach of this Agreement. 5.2 Industrial Insurance Act Waiver. The County waives any immunity that may be ganted to it under the Washington State Industrial Insurance Act, Title 51 RCW. The County's indemnification shall not be limited in any way by any limitation of the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. 5.3 Survival. The provisions of this Section shall survive the expiration or termination of this Ageement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The County agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the County, their agents, representatives, employees or subcontractors for the � CITY OF ;',�,,,,�. Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityrofledereM�ay. com duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Self-Insurance Pro r�am. King County, a charter county government under the constitution of the State of Washington, hereinafter referred to as "County", maintains a fully funded Self-Insurance program as defined in King County Code 4.12 for the protection and handling of the County's liabilities including injuries to persons and damage to propart3'. The City acknowledges, agrees and understands that the County is self-funded for all of its liability exposures. The County agrees, at its own expense, to maintain, through its self-funded program, coverage for all of its liability exposures for this Agreement. The County agrees to provide the City with at least 30 days prior written notice of any material change in the County's self-funded program and will provide the City with a certificate of self-insurance as adequate proof of coverage. The City further acknowledges, agrees and understands that the County does not purchase Commercial General Liability insurance and is a self-insured governmental entity; therefore the County does not have the ability to add the City as an additional insured. 6.2. No Limit of Liabilitv. City's acknowledgement of County's fully funded self-insurance program shall not be construed to limit the liability of the County to the coverage provided by such program, or otherwise limit the City's recourse to any remedy available at law or in equity. The County's self-insurance program shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the County's insurance and shall not contribute with it. 63 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by County in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the County may be gounds for immediate termination. All records submitted by the City to the County will be safeguarded by the County. The County will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modifed by County while performing the Services shall belong to the City upon delivery. The County make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement all originals and copies of any such work product remaining in the possession of County shall be delivered to the City. 9. BOOKS AND RECORDS. The County agees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Ageement. These records shall be maintained for a period of six (6) years after the termination of this Agreement and may be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT AGENCY. The Parties intend that the County shall be an independent Agency and that the County has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay County sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. County shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the Services and work and shall utilize all protection necessary for that purpose. All work shall be done at County's own risk, and County shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The County shall pay all income and other taxes due except as specifically �rovided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, � CITY OF '�,,'�...., Federal CITY HALL W�� 33325 8th Avenue South � Federal Way, WA 98003-6325 (253)835-7000 www. city�offederatway. com regardless of whether such may provide a secondary or incidental benefit to the County, shall not be deemed to convert this Agreement to an employment contract. 11. CONFLICT OF INTEREST. It is recognized that County may or will be performing services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with County's ability to perform the Services. County agrees to resolve any such conflicts of interest in favor of the City. County confirms that County does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the County's selection, negotiation, drafting, signing, administration, or evaluating the County's performance. 12. EOUAL OPPORTiJNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by County or its subcontractors of any level, or any of those entities' employees, agents, sub-agencies, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fde occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. County shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Eachibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or ageements, whether oral or written, shall be effective for any purpose. Should any language in any E�ibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the County nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Ageement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 133 Compliance with Laws. The County shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which perfonnance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the County's performance of this Ab eement. Any notices required to be given by the Parties shall be delivered at the � GITY QF ;�.. Federal GITY HALL ��� 33325 8th Avenue South Federai Way, WA 98003-6325 (253) 835-7000 www. city�offederph�v�y. com addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Ageement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach ar default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be fled in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and County represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] ,��5��� e � r � r � E���, ����� �� � � �'��r i''f i , �,��ti . 4�`�ti; N9ir�� •.!'� �>y � �IilA►pN �S'�,: .. � �... ' � �r "��.�i1i° : `. ��p,,,i ��f t•+;;�,b .� °,,,0,�;� • , f t M�*.1l��••' '�ih�'t��� �Q � ��. '�rr!t it��t��t���� ` CITY QF '�,,'�.., Federai CITY HALL W�� 33325 8th Avenue South � Federal Way, WA 98003-6325 (253)835-7000 www. ciryo/%derahvay. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY G��/' __. � ick Doherty, Dire r Department of Co uniTy and Economic Development. /�� ��.�� City Clerk, Carol McNe lly, CM APPROVED AS TO FORM: DATE: 1� " 2�� l 3 G�T'z92 City Atto , Patricia A Richar son SEATTLE-KING COUNTY DEPARTMENT OF PUBLIC HEALTH By: � Printed Name: ��"�ti `� � t � Title: � � r' C � DATE: � — � � ^ �3 STATE OF WASHINGTON ) ) ss. COUNTY OF On this day personally appeare� before me , to me known to be the �1���p�. of ��►,�rv� ��� r l�i�js�hat executed the foregoing instrument, and acknowledged the said inst ent to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this .3 S% day of , 20/3 Notary's signature ���a�� � � �►ui� , 1`���� ��� �, ���i���� Notary s printed name ,. dj ��` �� •••'"" "''� :�y '�. Not Public in and or the State of Washin on. �� �, ��tit1N {ty •.,, . � � � � �'� �TMIr "'�"'� '• ? My commission expires �J.Ql2Cl1 /�. ZcYd – � _ ' � �� _ : . ' � ' = ' f� �'v���� ,��;0+� � ; . . d� ` . .� '6!• 1,r '� .! !�CM 11;..• O . '�����E �F�wA���±��`` • GITY OF ,.� Federai Project Summary CITY HALL W�� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cit�roffederahwey. com EXHIBIT "A" SERVICES The County shall provide dentistry services to people experiencing homelessness in the City of Federal Way. The County shall ensure that services provided with funding under this Agreement are made available to Federal Way residents. Performance Measures A. Number Served The County agrees to serve, at minimum, the following unduplicated number of Federal Way residents with Human Services fiunds: ls` Quarter 2"d Quarter 3`d Quarter 4`h Quarter JAN. — MARCH APRIL - JUNE JULY — OCT. — DEC. TOtal SEPT. No. of unduplicated Federal Wa ersons assisted in 2013 13 13 12 12 50 No. of unduplicated Federal Way ersons assisted in 2014 13 13 12 12 50 B. Units of Service The County agrees to provide, at minimum, the following units of service by quarter: lst Quarter 2"" Quarter 3'd Quarter 4`h Quarter JAN. - MARCH APRIL- JUNE JULY — OCT. —DEC. TOt81 SEPT. 2013 1. Dental Care Visits 16 16 15 15 62 2. 2014 1. Dental Care Visits 16 16 15 15 62 2. � CITY OF ,�,., Federal CITY HALL W�� 33325 8th Avenue South . Federai Way, WA 98003-6325 (253) 835-7000 w�w�v. cityoh`ederalwey. com C. Definition of Services 1. Total number of dentist visits provided on the program's dental van. (Please note that some clients will have more than 1 dental visit per year.) D. Outcome(s) Outcome(s) to be reported: 1. Individuals andlor families improve health (physicaUdentaUmental). Records A. Project Files The County sha11 maintain files for this project containing the following items: 1. Notice of Grant Award. 2. Motions, resolutions, or minutes documenting Board or Council actions. 3. A copy of this Agreement with the Scope of Services. 4. Correspondence regarding budget revision requests. 5. Copies of all invoices and reports submitted to the City for this project. 6. Bills for payment with supporting documentation. 7. Copies of approved invoices and warrants. 8. Records documenting that costs reimbursed with funding provided under this Scope are allowable. Such records include, but are not limited to: ■ for personnel costs, payroll for actual salary and fringe benefit costs. ■ for staff travel, documentation of mileage charges for private auto use must include: a) destination and starting location, and b) purpose of trip; and ■ for copy machine use, postage, telephone use, and office supplies when these costs are shared with other programs and no invoice is available, log sheets or annotated invoices. � CITY OF , �,,, Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. ciryol%derahvay. com 9. Documentation of client income. The County agrees to use the HUD Income Guidelines to report income of clients served under this Agreement. Income guidelines may be adjusted periodically by HUD. � � � '�I� ��� �� � � , �, , ���I .�I . �,s'. M lil � i'.i.iii riNllillllll`.+M IIIII � III II �I Inll�l Illi�liiil i I�, ' .. :' I �u ,. Median Income 1 2 3 4 5 6 7 8 Income ��m�t Person Persons Persons Persons Persons Persons Persons Persons Category Extremely Low (30�0) $18,200 $20,800 $23,400 $26,000 $28,100 $30,200 $32,250 $34,350 Income Limits Very Low $86,700 (50%i Income $30,350 $34,700 $39,050 $43,350 $46,850 $50,300 53,800 $57,250 Limits Low �80�) $45,100 $51,550 $58,000 $64,400 $69,600 $74,750 $79,900 $85,050 Income Limits The County agrees to use updated Income Guidelines which will be provided by the City. Reports and Reporting Schedule The County shall collect and report client information to the City quarterly and annually on a Service Unit Report to be provided by the City in the format requested by the City. The County shall submit an Annual Demographic Data Report. The County shall collect and retain the data requested on this form from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually no later than January 15 in the format requested by the City. The County shall implement and track at least one measurable outcome for the program as presented in the application. Changes to the outcome presented in the application must be approved by the City prior to implementation. The County shall report the results of its outcome measure(s) annually on the Annual Outcome Data Report to be submitted by January 15 in the format requested by the City. Public Information In all news releases and other public notices related to projects funded under this Agreement, the County will include information identifying the source of funds as the City of Federal Way Human Services General Fund Program. ` CITY OF ,�.... Federal CITY HALL W�� 33325 8th Avenue South �• , Federai Way, WA 98003-6325 (253)835-7000 www. city�offederalway. com EXHIBIT "B" COMPENSATION Project Budget The County shall apply the following funds to the project in accordance with the Line Item Budget Summary. The total amount of reimbursement pursuant to this Agreement sha.11 not exceed $20,000. A. City of Federal Way Funds 2013 2014 Cit of Federal Wa General Fund: $10,000 $10,000 Total Ci of Federal Wa Funds: $10,000 $10,000 B. Line Item Bud et 2013 2014 Mobile Dental Clinical Services (includes $10,000 $10,000 er clinic dentist ex ense) Office or O eratin Su lies $ $ Rent & Utilities $ $ Communications $ $ Travel and Trainin $ $ Other s eci $ $ Client Travel $ $ Administration Overhead $ $ Total Ci of Federal Way Funds: $10,000 $10,000 C. Personnel Detail Position Title Position Full Annual Salary HS Funds Time E uivalent and Benefits n/a Total: $ $ Reimbursement Requests and Service Unit Report forms shall be submitted no less frequently than quarterly and are due on the following dates: 1 st Quarter: April 15 or within 10 days of notice to proceed, whichever is later; 2nd Quarter: July 15; 3rd Quarter: October 15; and 4th Quarter: Final Reimbursement Request and Service Unit Report forms due January 8; Demographic Data Report and Annual Outcome Data Report with supporting documentation due January 15. The County shall submit Reimbursement Requests in the format requested by the City. Reimbursement Requests Invoices shall include a copy of the Service Unit Report and any supporting documents for the billing period. � CITY OF ;'�.... Feder�l Estimated Quarterly Payments: 2013 1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2014 1 St Qtr 2°a Qtr 3rd Qtx 4�' Qtr $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 CITY HALL W�� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 wrovw. atyoh'ederalway. com Expenses must be incurred prior to submission of quarterly reimbursement requests. Proof of expenditures must be attached to the reimbursement request for invoice to be approved. Quarterly reimbursement requests sha11 not exceed the estimated payment without prior written approval from the City. Estimated quarterly payments aze contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City with satisfactory explanation of how the performance measure will be met by year-end on the Service Unit Report. Conditions of Funding The County agrees that it will meet the specific funding conditions identified for the County and acknowledges that payment to the County will not be made unless the funding conditions are met. The County is responsible for meeting the applicable portions of the funding conditions adopted as part of the 2013-14 Human Services General Fund Allocation Process including: No Conditions.