FEDRAC MINS 06-25-2013 CITY OF
Federal Way
City Council
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRACI
Tuesday,June 25 Federal Way City Hall
5:30 p.m. 2013 Hylebos Room
Meeting Summary
(Presented for approval—July 23,2013)
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMITTEE BUSINESS
Action
Topic Title/Description Presenter Page* or Discussion
A. APPROVAL OF MINUTES/SUMMARY:MAY 281 2013 S.CAIN 2 APPROVAL
06/25 Committee
B. FWCC POOL DIVING BOARD REPLACEMENT WITH CAPITAL RESERVE FUNDS C.FELDMAN 34 Consent
07/02 Council
.____—C. SCORE UPDATE T.KRAUS 3S DISCUSSION
Information only
D. MONTHLY FINANCIAL REPORT T.KRAUS 50 Consent
07/02 Council
E. VOUCHERS T.KRAUS 68 Consent
07/02 Council
*Additional materials may also be distributed for review/action during the meeting
4. OTHER:
5. FUTURE AGENDA ITEMS: DBC HISTORICAL SITE DESIGNATION PROCESS,DBC REQUEST FOR JANITORIAL SERVICES
6. NEXT MEETING: Tuesday-July 23, 2013
Committee Members(Council Members): City Staff:
Dini Duclos,Chair Tho Kraus, Finance Director 253 835-2520
Bob Celski Steve Cain, Executive Assistant 253 835-2402
Susan Honda
CITY OF
FEDRAC June 25,2013 . Federal Way Page 2 of 4
1. CALL TO ORDER
By: Councilmember Duclos - Chair
Time: 5:30:00 p.m.
Committee Members in attendance:
Dini Duclos Bob Celski-c_ Susan Honda_0_
0 - excused Councilmember Honda attending a forum out of town
Other Council Members and/or elected officials in attendance:
Jeanne Burbidoe
Staff in attendance (x):
x Tho Kraus Finance Director 253 835-2520
x Steve Cain Executive Assistant 253 835-2402
x Pat Richardson City Attorney 253 835-2570
x Brian Wilson Chief of Police 253 835-6711
Thomas Fichtner IT Manager 253 835-2547
Jay Bennett Community Services Manager 253 835-2650
Patrick Doherty Community&Economic Development Director 253 835-2612
x Cary Roe Director-PW, Parks, Recreation and Culture 253 835-2710
Jean Stanley Human Resources Manager 253 835-2532
Rob Van Orsow Solid Waste&Recycling Coordinator 253 835 2770
Marwan Salloum P.E., Deputy Public Works Director 253 835-2720
Ken Miller Deputy Public Works Director 253 835-2711
x Craig Feldman Recreation Coordinator II/Aquatics 253 835-6945
2. PUBLIC COMMENT
There were no public comments.
3. COMMITTEE BUSINESS
Topic Title/Description Presenter Page* Action
A. APPROVAL OF MINUTES/SUMMARY:MAY 2812013 S.CAIN 2 APPROVAL
06/25 Committee
Discussion/Changes. Steve Cain, Executive Assistant 253 835-2402
Motion: Councilmember Celski moves to accept the minutes for the May 28,2013 FEDRAC meeting.—second and
passed.
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FEDRAC June 25, 2013 .� Federal Way Page 3 of 4
B. FWCC POOL DIVING BOARD REPLACEMENT WITH CAPITAL RESERVE FUNDS C.FELDMAN 34 Consent
0:30 07/02 Council
Discussion/Changes: Craig Feldman Recreation Coordinator II/Aquatics 253 835-6945
Craig discusses the Agenda Bill.
Committee questions/discussion:
0 Chair Duclos asks how many boards do we have;only one
4• Councilmember Celski,Chair and Craig discuss why it needs replacement,why not just repair it and how often?
It is slick, repairs must be done by certified personnel and no warrantee, replace about every 5 years with our
usage. Basically it is a safety factor.
Motion: Councilmember Celski moves to forward the approval to authorize of the use of Community Center Capital
Reserve Funds in the amount of 4,510.00 to purchase a new Diving Board and forward to the July 2,2013 consent
agenda for approval—second and passed.
C. SCORE UPDATE T.KRAUS 35 DISCUSSION
00:1:00 Information only
Discussion/Changes: Tho Kraus, Finance Director 253 835-2520
Note: Recording starts with this item.
Tho discusses her packet,with Committee comments and questions during the discussion.
• Councilmember Celski questions the colors in chart on page 38 and comments that contract agencies population
can help take the pressure of the member cities. Discussion of the charts and ADP (Average Daily Population),
which appears to be cyclical. Calls attention to chart on page 47 with the "Other Agencies Billable Average Daily
Population.
• Councilmember Celski questions actual activities of the consultant—Tho says that most of the work will be
gathering information but may need to consult with SCORE for clarification of data.
• Chair Duclos mentions cost containment,Tho says there is current implementation of cost savings, i.e.,direct
deposit of payroll.
• Councilmember Celski requests due date of report-July 15 is target date.
Chief Wilson discusses the jail,the staffing model is better than other jails. Also is the issue of the new rape mitigation
standards due in August. SCORE will be able to meet the new standards by the August deadline.
As an aside,the Chief also mentions that the FWPD cell also must meet standards. We will be able to meet it but some
PD's will have problems.
0 Councilmember Celski and the Chief discuss staffing and the Chief says that the SCORE design is better and
allows lower staffing levels,which is an advantage in the market.
Motion: Information and discussion only—no committee action.
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D. MONTHLY FINANCIAL REPORT T.KRAUS 50 Consent
10:00 07/02 Council
Discussion/Changes: Tho Kraus, Finance Director 253 835-2520
Tho discusses highlights of the May 2013 Monthly Financial Report—with no questions.
Motion:Councilmember Celski moves to forward approval of the May 2013 Monthly Financial Report to the July 2,
2013 consent agenda for approval.—second and passed.
E. VOUCHERS T.KRAUS 68 Consent
15:20 07/02 Council
Discussion/Changes: Tho Kraus, Finance Director 253 835-2520
Tho presents the vouchers.
411# Chair calls for questions,there are none:
Motion: Councilmember Celski moves approval of the vouchers and forward to the July 2,2013 Council Meeting for
approval.—second and passed.
❖ Chair Duclos concludes agenda items and Councilmember Celski mentions the time; 5:51.
4. OTHER: Tho offers some concluding comments: DBC Historical site designation and biennium budget adjustments in
July. A short general conversation about current audits ensues between Councilmember Burbidge,Councilmember
Celski,Chair Duclos and Tho,who says they are proceeding well. Tho mentions the financial and accountability facets of
the audits and that we have new(different)auditors,with a new set of eyes on the audits.
5. FUTURE AGENDA ITEMS: DBC HISTORICAL SITE DESIGNATION PROCESS,DBC REQUEST FOR JANITORIAL SERVICES
6. NEXT MEETING: Tuesday—July 23, 2013
Meeting adjourned: 5:54 p.m.
Attest:
.Steve Cain,Executive Assistant
COMMITTEE APPROVAL:
Dini Duclos Bob Celsk Susan Honda
Committee Chair Committee Member Committee Member