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LUTC PKT 08-05-2013August 5, 2013 5:30 p.m. City of Federai Way City Council Land Use/Transportation Committee City Hall Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUB�IC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: July 1, 2013 8 Enterprise'13 Neighborhood Traffic Safety Project � Silver Lake'13 Neighborhood Traffic Safety Project p Safety Improvements Projects — Authorization to Award E Transportation Demand Management Implementation Agreement with WSDOT F Lakota Middle School — 13th Avenue SW Sidewalk Connection Grant Acceptance G. School Zone Enhancements Status Update Action Presenter Page or Info Upton 3 Action Preston S Action Preston 9 Action Long 13 Action Long 17 Action Perez 27 Action Perez 33 Action Council Date Time N/A 5 min September 3, 2013 5 min Consent September 3, 2013 5 min Consent August 6, 2013 S min Consent September 3, 2013 5 min Consent September 3, 2013 5 min Consent August 6, 2013 5 min Business 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, September 9, 2013 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN Committee Members City Staff Bo6 Celski, Chair Cary M. Roe, P. E., Director of Parks, Public Works and Emergency Management leanne Burbidge, Member Shawna Upton, Administrative Assistant II Diana Noble-Gu/lifo�d, Member 253-835-2703 This page left blank intentionally. July 1, 2013 5:30 p.m. City of Federal Way City Council Land Use/Transportation Committee City Hall Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee members Diana Noble-Gulliford and Jeanne Burbidge. Staff in Attendance: Deputy Public Works Director Marwan Salloum, City Traffic Engineer Rick Perez, Principal Planner Margaret Clark, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Committee Chair Celski called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT There was no public comment received. 3. BUSINESS ITEMS Topic TitleJDescription I� C: C. Approval of the June 3, 2013 LUTC Minutes Committee approved the ]une 3, 2013 LUTC minutes as presented. Moved: Burbidge Seconded: Noble-Gulliford Passed: Unanimously, 3-0 Acceptance of Transportation Grant Funding - WTSC City Traffic Engineer Perez presented information on this item. Mr. Perez summarized that on April 25, 2013 Council authorized staff to submit a grant to the Washington Traffic Safety Commission for school zone flashers at Sacajawea to provide advanced notice to drivers of when the 20mph school zone speed limit is in effect. The grant has been approved by the Commission. Staff is seeking Council authorization to accept the grant. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Noble-Gulliford 2013 Comprehensive Plan Amendments Passed: Unanimously, 3-0 Principal Planner Margaret Clark provided a background timeline of legal notices, public meetings and requests for public comments regarding the comprehensive plan amendments and provided a presentation discussing specifics of the rezoning requests. The Federal Way School District has requested to be rezoned so improvements can be made to Federal Way High School to better serve the needs of the students and increase their presence on the street frontage. Lakeview Professional Building requested to be rezoned to allow for building multi-family units on the site. Greg & Leanne Summers are requesting two vacant parcels be rezoned to Single-Family-High-Density Residential to be consistent with the properties to the east. Forward to Council NJA July 16, 2013 Consent July 16, 2013 Ordinance (15f Reading) Committee Members City Staff Bob Ce/ski, Chair Cary M. Roe, P. �, Di�ector of Parks, Pub/ic Works and Eme�gency Management Jeanne Burbidge, Membe� . Shawna Upton, Administrative Assistant II Diana Noble-Gulliford, Member 253-8.35-2703 All three requests are consistent with the overall vision of the Comprehensive Plan. Discussion continued regarding, flexibility in the comprehensive plan, setbacks, and potential impacts with future development of Sound Transit alignments along Pacif+c Highway South. Committee forwarded Option #1 as amended. Moved: Noble-Gulliford Seconded: Burbidge Passed: Unanimously, 3-0 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, August 1, 2013 at 5:30 p.m. in City Hall Council Chambers. 6. AD]OURN The meeting adjourned at 5:51 PM. COMMITTEE APPROVAL: Bob Celski, Chair Jeanne Burbidge, Member Attest: Shawna Upton, Administrative Assistant II Diana Noble-Gulliford, Member Committee Members City Staff Bob Celski, Chair Cary M. Roe, P.�, Directo� of Pa�ks, Public Wo�ks and Emergency Management Jeanne Bu�bidge, Membe� Shawna Upton, Administrative Assistant II Diana Noble-Gullifo�d, Member 253-835-2703 COLTNCIL MEETING DATE: September 3, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: Subject: Enterprise 2012 NTS — 8th Ave SW (SW 356th St to SW 3615` St) POLICY QUEST[ON: Should the Council approve the installation of three speed humps on 8`h Avenue SW between SW 356`h Street and SW 3615` Street? COMM[TTEE: Land Use and Transportation Committee MEETING DATE: August 5, 2013 CATEGORY: � Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Enk Preston, P.E. — Senior Traffic Engineer � DEPT: Public Works _ _. _.. _. . _. _ _ _ _ _ _ ._ Attachments: Land Use and Transportation Committee memorandum dated August 5, 2013 Options Considered: 1. Authorize the installation of three speed humps on 8`h Avenue SW between SW 356"' Street and SW 3615` Street. 2. Do not authorize the installation of the proposed traffic calming devices and provide direction to staff. MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the September 3, 2013 City Council Consent Agenda for approval. MAYOR APPROVAL: _/�6�� DIRECTOR APPROVAL: Commi e Council COMMITTEE RECOMMENDAT[ON: I move to forward Option 1 to the September 3, 2013 consent agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, Member PROPOSED COUNC[L MoTION: "I move approval of the installation of three speed humps on 8`�' Avenue SW between SW 356`�` Street and SW 361 s` Street. " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNC[L aCT10N: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED/NO ACTION ❑ NIOVEU TO SECOND READING (ordinances only) REVtSED—a8� 1Z:2010 5 COUNC[L B[LL # l�T reading Enactment rcading ORDINAIYCE t# RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Managemen��/f%� ' Erik Preston, Seniar Traffic Engineer �UI SUBJECT: Enterprise NTS 2012 — 8`h Ave SW (SW 356`" St to SW 36/I"' St) BACKGROUND: Residents along 8`h Ave SW between SW 356`h Street and SW 360`h Street submitted a petition requesting the installation of speed humps or other traffic calming devices to control vehicle speeds in an effort to improve vehicular and pedestrian safety along 8`� Ave SW. A traffic study was conducted and the results are as follo�vs: • Roadway Classification : Minor Collector • Average Daily Traf�c (ADT): 1,421 • 8�`h percentile speed: 35.8 mph Based on the current adopted NTS installation criteria (per table below), 8`h Avenue SW scored 3.0 total severity points. This meets the minimum 3.0 severity point to qualify for the installation of traffic calming devices. Table 2 Minor Collector Street NTS Criteria Point 85th Percentile Average Daily Location 5-Year Collision Histo Scale Speed Traffic (ADT) School/Park Total In�u Fatal 0.0 0- 25 0- 1,000 No 1 - - 0.5 26 - 27 1,001 — 1,800 Yes 2 - - 1.0 28 - 29 1,801 — 2,600 - 3 1 - 1.5 30 - 31 2,601 — 3,400 - 4 - - 2.0 32 - 33 3,401 — 4,200 - 5 2 1 2.5 34 - 35 4,201 — 5,000 - 6 - - 3.0 36+ 5, 001 + - 7+ 3+ 2+ A neighborhood traffic safety meeting was held on May 30, 2013. The attending group consensus was to install three speed humps on 8`h Avenue SW bet�veen SW 356t° St and SW 3615` St as spacing and grades allow. C7 July 13, 2013 Enterprise NTS Page 2 Traffic Division staff evaluated possible speed hump locations and proposed the following; A) Just south of SW 358`h Street, B) 35840 8`h Ave SW and C) 36030 8`h Ave SW. The speed hump locations were based upon driveway placement, intersection spacing, and p(acement for optimal effectiveness against speeding. Proposed speed hump locations have been marked on the street. In accordance with established NTS policies, staff sent ballots to property owners and occupants within 600 feet of the proposed traffic calming device locations and also to those with the proposal located along their sole access route. The following table summarizes the ballot results: � 1 � Ba(lots Sent 166 Ballots Returned 41 25% Unde(iverable 14 Yes Votes 35 85% No Votes 6 15% Returned w/o Response 0 0% One of the insta((ation criteria requires a 51% majority approval of the returned ballots. Based on the ballot results represented in the above table, the balloting exceeds this majority. The estimated cost of this project is approximately $10,500, which falls within the $15,000 per neighborhood per year budget limitation policy. The current allocated NTS budget per year is $50,000 with $20,000 designated specifically for school NTS andlor school safety related improvements. Staff recommends approving the installation of three speed humps on 8`h Avenue SW between SW 356`h Street and SW 36�s` Street. The proposed package should be effective in reducing speeds and improving vehicular and pedestrian safety. However, there may be some negative impacts to the neighborhood including inconvenience, noise and a slight increase in emergency response time. cc: Project Filc Dav File This page left blank intentionaliy. COLTNCIL MEETING DATE: September 3, 2013 _ _ _. . __ _. _ _ __ _ _ _..__. ._ _. _ __ _ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: Subject: Silver Lake 2012 NTS — 12th Ave SW/SW 340th St POLICY QUEST[OIY: Should the Council approve the installation of one traffic circle and two speed tables on 12`h Avenue SW near SW 340`h Street? COMM[TTEE: Land Use and Transportation Committee CATECORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution MEETIIYG DATE: August 5, 2013 ❑ Pubtic Hearing ❑ Other STAFF REPORT BY: Enk Preston, P.E Senior Traffic Engineer `� DEPT: Public Works _ _ _ _ __ _............ - _ _. _ _ Attachments: Land Use and Transportation Committee memorandum dated August 5, 2013 Options Considered: 1. Authorize the installation of one traffic circle and two speed tabies on 12`h Avenue SW between SW Campus Drive and SW 3415` Street. 2. Do not authorize the installation of the proposed traffic calming devices and provide direction to staff. _ .__ _ ._... _ _ __ _ _..._. _ __ _ _ MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the September 3, 2013 City Council Consent Agenda for approval. MAYOR APPROVAL: _i�� "� DIRECTOR APPROVAL: __ j�� y�'!� om ee Council Initial COMMITTEE RECOMMENDAT[ON: I move to forward Option 1 to the September 3, 2013 consent agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, Member PROPOSED COUNC[[, MOT[ON: "I move approval of the installation of one traffic circle and two speed tables on 12`�` Avenue SW between SW Campus Drive and SW 341s` Street. " BELOW TO BE COMPLETED BY CITY CLERKS OFFlCE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ T.46LED/DEFERRED/NO AC"I'ION ❑ MOVED TO SECOND READ[NG (ordinances only) REV [SED — 08/12/2010 � COUNCIL BILL # ls� reading Enactment reading ORDINANCE # RESOLUT(ON # CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor � FROM• Cary M. Roe, P.E., Director of Parks, Publi Works, and Emergency Management � ' Erik Preston, Senior Traffic Enginee�G� SUBJECT: Silver Lake NTS 2012 — I2`" Ave SW /SW 340`h St BACKGROUND: Residents near the intersection of 12`� Ave SW / SW 340`h St submitted a petition requesting the installation of a roundabout or traffic calming devices to control vehicie speeds in an effort to improve vehicular and pedestrian safety near the intersection of 12`h Ave SW / SW 340`h St. A traffic study was conducted and the results are as follows: • Average Daily Tra�c (ADT): 2, 779 • 85`h percentile speed- 31.1 mph • �-year Collision History_ 1, No injuries Based on the current adopted NTS installation criteria (per Table 1 below), 8`h Avenue SW scored 3.0 total severiry points. This meets the minimum 3.0 severity point to qualify for the installation of traffic calming devices. Table 1 Minor Collector Street NTS Criteria Point 85th Percentile Average Daily Location 5-Year Collision Histo Scale Speed Traffic (ADT) School/Park Total In�u Fatal 0.0 0- 25 0- 1,000 No 1 - - 0_5 26 - 27 1,001 — 1,800 Yes 2 - - 1.0 28 - 29 1,801 — 2,600 - 3 1 - 1.5 30 - 31 2,601 — 3,400 - 4 - - 2.0 32 - 33 3,401 — 4,200 - 5 2 1 2.5 34 - 35 4,201 — 5,000 - 6 - - 3.0 36+ 5,001+ - 7+ 3+ 2+ A neighborhood traffic safety meeting was held on June 6, 2013. The attending group consensus was to install one traffie circle at the intersection of 12`� Avenue SW and SW 340`h Street and two speed tables on 12`� Avenue SW near SW 340`� Street as spacing and grades allow. 10 July 22, 2013 Silver Lake NTS Page 2 Traffic Division staff evaluated possible speed table locations and proposed the following three traffic calming elements and their locations; A) one 32' diameter traffic circle at 12`� Ave SW / SW 340`� Street, B) a speed table on 12`� Ave SW, 215 feet north of SW 340`� Street and C) a speed table on 12`'' Ave SW, 330 feet south of SW 340"' Street. The speed table locations were based upon driveway placement, roadway grade limitations (less than 8%), intersection spacing, and placement for optimal effectiveness against speeding. Proposed traffic circle and speed table locations have been marked on the street and approved by fire department staff. In accordance with established NTS policies, staff sent ballots to property owners and occupants within 600 feet of the proposed traffic calming device tocations and also to those with the proposal located along their sole access route. The following table summarizes the ballot results: � 1 � Ballots Sent 54 Ballots Returned 19 35% Undeliverable 1 Yes Votes 17 89% No Votes 2 1 1% Returned w/o Res onse 0 0% One of the installation criteria requires a 51% majority approva( of the returned ballots. Based on the baliot results represented in the above table, the balloting exceeds this majority. The estimated cost of this project is approximately $12,000, which fatls within the $15,000 per neighborhood per year budget limitation policy. The current allocated NTS budget per year is $50,000 with $20,000 designated specifically for school NTS and/or school safety related improvements. Staff recommends approving the installation of one traffic circle and two speed humps on 12`h Avenue SW between Campus Drive and SW 3415` Street. The proposed package should be effective in reducing speeds and improving vehicular and pedestrian safety. However, there may be some negaTive impacts to the neighborhood including inconvenience, noise and a slight increase in emergency response time. ce: Project File Day File 11 This page left blank intentionaliy. �� COUNCIL MEETING DATE. August 6, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: Safety Improvement Projects — Authorization to Award POL[CX QUESTION: Should the City Council authorize staff to award the Safety Innprovement Projects to the towest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business �� Ordinance Reso(ution MEETING DATE: AUguSt S, 2O 13 ❑ Public Hearing ❑ Other STAFF REPORT BY: Sarady Long, Senior Transportation_Planning_Enginee _ DEPT: Public Works - -- Attachments: - Memorandum to the Land Use and Transportation Committee dated August 5, 2013. - Bid Tabulation Options Considered: l. Au�horize staff to award the Safety Improvement Projects to Transportation Systems, Inc., the lowest responsive, responsible bidder in the amount of $810,445.00 and approve a 5% contingency of $40,522 for a total of $850,967.00 and authorize the Mayor to execute the contract. 2. Do not award the Safety Improvernent Projects and provide direction to staff. MAYOR'S RECOMMENDAT[ON: Mayor recommends forwarding Option 1 to the August 6, 20t3 City Councii Consent Agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: � Commlt e Council Committee Council CONINfITTEE RECONiMENDATION: Forward Option 1 to the August 6, 2013 Council Consent Agenda for approvai. Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, Member PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Safety Improvement Projects to Transportation Systems, Inc., 1he lowest responsrve, responsible biclder in the amount of �810, 44�. 00 and approve a S% contingency of $40, 522. 00 for a total of $850, 967 00 and authorize the Mayor to execute the contract " (BELOW TO BE COMPLETED BYCITYCLERKS OFFICE) COCI�ICIL ACTION: ❑ APPROVED COUNCIL BILL # � DENIED l'T reading ❑ T 16LED1DEFF,RRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READ(NG (ordinances only) ORDI�'ANCF. tt RE VISED - 02/06/2006 RESOLUTION # 13 CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management L�� ' Sarady Long, Senior Transportation Planning Engineer� SUBJECT: Safety Improvement Projects — Authorization to Award BACKGROUND: One (1) bid was received and opened on July 24, 2013, for the Safety Improvement Projects. Please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Transportation Systems, Inc. with a total bid of $810,445.00. The low bid received was approximately (1%) below the engineers estimate for the total project cost (Schedule A, B and C). Reference checks on Transportation Systems, Inc. by City staff indicates that the contractor has performed similar work. As a result, City staff believes Transportation Systems can successfully complete this project to the City's satisfaction. Therefore, the lowest responsive, responsible bidder is Transportation Systems, Inc. in the amount of $810,445.00. PR(l_TF(`T F,CTiMATF,n F,XPF,NDiTiTRF.S: Schedule "A" Schedule B Schedule C Citywide Safety S 320`� St Safety SR 99 Safety Total Schedule Improvement Improvement Improvement A, B and C Project Project Project Design $86,186 $41,734 $33,063 $160,983 Construction Cost (Low Bid) $464,024 $228,607 $117,814 $810,441 5% Construction Contingency $23,201 $ I 1,430 $5,891 $40,522 Consh-uction Management $42,000 $7,000 $7,000 $56,000 TOTAL PROJECT COSTS $615,411 $288,771 �163,768 $1,067,950 PRn.TF'f'T AVAiLABLE FUNDING: City Funds $0.00 $0.00 $0.00 $0.00 City Safety Program Grant Funding $350,000 $258,600 $174,000 $782,600 (Federal Quick Response Highway Safety $363,200 $0.00 $0.00 $363,200 Improvement Grant (Federal) TOTAL AVt�ILABLE BUnGET $713,200 $258,600 $I74,000 $1,145,800 TOTAL PROJECT FUNDING BALANCE �� The S 320T� Street Safety [mprovement Project (Schedule — B) total project cost is $30,171 above the available grant funding budget. Staff is working with WSDOT to transfer fund from Schedule A— Citywide Safety improvement Project to this project. This request was approved on July 25, 2013. 14 SAFETYIMPROVEMENTPROJECTS RFB No. 13-108 BID OPENING DATE JUNE 24, 2013 Bid of Project Bid #1 Vendor Name ---> Transportation Systems Engineers Estimate Location ----------> S.imner lNA • • � • • SCHEDULE A- CITYWIDE SAFETY IMPROVEMENT PROJECT A-1 Minor Change EST 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 A-2 SPCC Plan LS 1 $15,000.00 $15,000.00 $500.00 $500.00 A-3 Mobilization LS 1 $40,500.00 $40,500.00 $40,000.00 $40,000.00 A-4 Project Temporary traffic Control LS 1 $60,000.00 $60,000.00 $90,850.00 $90,850.00 A-5 Off-Duty Uniformed Police Officer FA 1 $17,000.00 $17,000.00 $17,000.00 $17,000.00 A-6 Traffic Signal system Modifications - 1st Ave S& S 320th St, Complete LS 1 $21,800.00 $21,800.00 $18,800.00 $18,800.00 A-7 Traffic Signal system Modifications - 21 st Ave SW & SW 320th St, Complete LS 1 $50,000.00 $50,000.00 $54,800.00 $54,800.00 A-8 Traffic Signal system Modifications - 11th PI S& S 320th St, Complete LS 1 $17,930.00 $17,930.00 $18,300.00 $18,300.00 A-9 Traffic Signal system Modifications - 8th Ave SW & SW 356th St, Complete LS 1 $21,320.00 $21,320.00 $20,300.00 $20,300.00 A-10 Traffic Signal system Modifications - 8th Ave S& S 320th St, Complete LS 1 $30,119.00 $30,119.00 $32,300.00 $32,300.00 A-11 Traffic Signal system Modifications - SR 161 & S 352nd St, Complete LS 1 $22,863.00 $22,863.00 $18,800.00 $18,800.00 A-12 Traffic Signal system Modifications - 6th Ave SW & SW Campus Drive, Complete LS 1 $25,870.00 $25,870.00 $20,300.00 $20,300.00 A-13 Traffic Signal system Modifications - 20th Ave S& S 312th St, Complete LS 1 $24,170.00 $24,170.00 $23,550.00 $23,55Qrp0 A-14 Traffic Signal system Modifications - 1 st Ave S& SW 356th St, Complete LS 1 $20,380.00 $20,380.00 $30,700.00 $30,70b�0 A-15 Traffic Signal system Modifications - Weyerhaeuser Way & S 320th St, Complete LS 1 $20,000.00 $20,000.00 $14,650.00 $14,650.00 A-16 Traffic Signal system Modifications - 1 st Ave S& S 330th St, Complete LS 1 $29,757.00 $29,757.00 $30,600.00 $30,600.00 A-17 Traffic Signal system Modifications - 21st Ave SW & SW Dash Point Rd, Complete LS 1 $16,900.00 $16,900.00 $23,800.00 $23,800.00 A-18 Retroreflective Backplate Tape - Complete LS 1 $15,815.00 $15,815.00 $61,150.00 $61,150.00 A19 Directional Borin - 8th Ave S& S 320th St LF 80 $120.00 $9,600.00 $110.00 $8,800.00 ' TQ'�Ai.5CHEDUL�A' "i$464,024.00 $530,200.00 (birJ items inc[ude sales tax) SCHEDULE B- SOUTH 320TH STREET SAFETY IMPROVEMENT PROJECT B-1 Minor Change EST 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 B-2 SPCC Plan LS 1 $1,750.00 $1,750.00 $500.00 $500.00 B-3 Mobilization LS 1 $26,000.00 $26,000.00 $11,700.00 $11,700.00 B-4 Project Temporary traffic Control LS 1 $28,000.00 $28,000.00 $15,000.00 $15,000.00 B-5 Off-Duty Uniformed Police Officer FA 1 $1,800.00 $1,800.00 $1,800.00 $1,800.00 B-6 Traffic Signal System Modifications - S 320th St & 25th Ave S, Complete LS 1 $29,157.00 $29,157.00 $31,300.00 $31,300.00 B-7 Retroreflective Backplate Tape - S 320th St & 23rd Ave S, Complete LS 1 $2,350.00 $2,350.00 $3,000.00 $3,000.00 B-8 Retroreflective Backplate Tape - S 320th St & 25th Ave S, Complete LS 1 $2,800.00 $2,800.00 $1,000.00 $1,000.00 B-9 Overhead Lane Assignment sign - Southbound 23rd Ave S at S 320th St, Complete LS 1 $36,600.00 $36,600.00 $27,000.00 $27,000.00 8-10 Overhead Lane Assignment sign - Northbound 23rd Ave S at S 320th St, Complete LS 1 $36,750.00 $36,750.00 $29,000.00 $29,000.00 8-11 Overhead lane Assignment Sign - Eastbound S 320th St at I-5 Ramps, Complete LS 1 $38,000.00 $38,000.00 $31,000.00 $31,000.00 B-12 APS Push Button S stem - S 320th St & 25th Ave S, Com lete LS 1 $20,400.00 $20,400.00 $19,150.00 $19,150.00 ? ' 7QTAE: SCH�C1��,�, �i ',! < I , : ;: ' ; $228,607.00 5175�450.00 Page 1 of 2 SAFETYIMPROVEMENTPROJECTS RFB No. 13-108 BID OPENING DATE JUNE 24, 2013 Bid of Project Bid #1 Vendor Name ---> Transportation Systems Engineers Estimate Location ----------> Sumner, WA -• • � • • bid items inelude sales tax SCHEDULE C- SR 99 SAFETY IMPROVEMENT PROJECT C-1 Minor Change EST 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 C-2 SPCC Plan LS 1 $300.00 $300.00 $500.00 $500.00 C-3 Mobilization LS 1 $3,150.00 $3,150.00 $11,700.00 $11,700.00 C-4 Project Temporary traffic Control LS 1 $7,500.00 $7,500.00 $15,000.00 $15,000.00 C-5 Off-Duty Uniformed Police Officer FA 1 $1,800.00 $1,800.00 $1,800.00 $1,800.00 C-6 Traffic Signal System Modifications - Pacific Highway S& S 324th St, Complete LS 1 $29,999.00 $29,999.00 $22,700.00 $22,700.00 C-7 Traffic Signal System Modifications - Pacific Highway S& S 330th St, Complete LS 1 $24,865.00 $24,865.00 $25,200.00 $25,200.00 C-8 Retroreflective Backplate Tape - Pacific Highway S& S 320th St, Compiete LS 1 $2,900.00 $2,900.00 $3,500.00 $3,500.00 C-9 Retroreflective Backplate Tape - Pacific Highway S& S 324th St, Complete LS 1 $2,000.00 $2,000.00 $1,500.00 $1,500.00 C-10 Retroreflective Backplate Tape - Pacific Highway S& S 330th St, Complete LS 1 $1,800.00 $1,800.00 $1,100.00 $1,100.00 C-11 Overhead Lane Assignment si n- Westbound S 324th St at Pacific Hi hwa S, Complete LS 1 $38,500.00 $38,500.00 $26,000.00 $26,000.00 �'C3Ti4t. $CWEpULE C ' $117,814.00 $114,OOQ�00 jb�d iter�ts Ir�+CIudE s�ie$ f3x) �' TOikt� SCHEDU'L,� A t:� +C > ��:� � Q;�F'�.tif3 �;... � 818��i�p:Ot1' Cor�traCfor TotaF. _ , _. Bid Form Yes Addendum acknowledgement Yes Bid Schedule Yes Bid Signature Yes Bid Bond Yes Subcontractor List N/A Combined Affidavit Yes DBE Utilization Certificate N/A DBE Written Confirmation N/A DBE Good Faith Effort Documentation NIA Page 2 of 2 COiJNCIL MEETING DATE: September 3, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUB.tECT: Transportation Demand Management Implementation Agreement with WSDOT ITEM #: POL[CY QUESTION: Should the Council authorize the Mayor to enter into an agreement with the Washington State Department of Transportation (WSDOT) allowing the State to reimburse the City its proportionate share of the technical assistance funding for implementing the State Commute Trip Reduction (CTR) law? COMMITTEE: Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business �� Ordinance Resolution MEETIKG DATE: Aug. 5, 2013 ❑ Public Hearing ❑ Other STAFF REPORT BY Sarady Long, Senior Trans. Planning Engineer� DEPT Public Works Attachments: Memorandum to the Land Use and Transportation Committee dated August 5, 2013. Exhibit 1; Project Scope of Work Options Considered: 1. Authorize the Mayor to enter into an agreement with of $38,869 for the 2013 — 2015 biennium. WSDOT to accept state CTR technical funds in amount 2. Do not authorize the Mayor to enter into an agreement with WSDOT and implement CTR program as required by state law and local CTR ordinance without the State CTR technical fund. The City would need to allocate budget in the amount of $38,869 for the 2013 — 2015 biennium. MAYOR'S RECOMMENDAT[ON: Mayor recommends forwarding Option 1 to the September 3, 2013 City Council Consent Agenda for approval. MAYOR APPROVAL: ��(/� DIRECTOR APPROVAL: (% �� Co�nnuttee Council Committee Council COMMITTEE RECOMMEIVDAT[ON: I move to forward Option 1 to the September 3, 2013 consent agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, Member PROPOSED COUNCIL MOT[ON: "I move approval and authorize the Mayor to enter into an agreement with WSDOT to accept the state CTR technical fund in amount of �38, 869 for the 2013 — 201 S biennium. " (BELOW TO BE COMPLETED SYClTYCLERKS OFFLCE) COUNC[L ACTION: ❑ APPROL'ED ❑ DENIED ❑ TABLEDIDEFERRED/NO ACT[ON ❑ MOVED TO SECOND READING (ordinances only) REVISED-08112/2010 17 COUNCIL BILL # (ST reading Enactment reading ORDINANCE # RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: August 5�', 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Manageme�i� ' Sarady Long, Senior Transportation Planning Engineer�� SUBJECT: Transportation Demand Management Implementation Agreement with WSDOT BACKGROUND: The Washington State Department of Transportation (WSDOT) provides technical assistance funding to the City for developing and implementing the Commute Trip Reduction (CTR) programs as required by State law. The CTR program requires a two-year agreement with WSDOT from July 1, 2013 through June 30, 2015. The purpose of the agreement is to allow the State to reimburse the City its proportionate share of the technical assistance funding. The work performed under this agreement is as described in the attached EXHIBIT I, Project Scope of Work Commute Trip Reduction (CTR). The City's current CTR agreement with WSDOT has expired and a new agreement is required to receive funding. The agreement capped funding allocation to the City at $38,869.00 for the July l, 2013 through June 30, 2015 biennium. As in the past, due to workload and expertise the City will continue to use the funding allocation from WSDOT to contract with King County for their CTR support services_ Staff will present this contract to the LUTC and Council committee as a separate agenda item. cc: Project File Day File - ,'-".:.�. .:. � �:::r � �.,,..�..�,.crr, .._, . ., .. . .:.�:.:. � � i � . , .-,;. � . ,._ . , �, . . . ... ,...:, i � ,:...:, t... . , . �.,� . .. . . _ ., . �. _.� , S _ i. _. .. . .. i EXHIBIT 1 Project Scope of Work Commute Trip Reduction (CTR} 1. Scope of Work A. Administrative Work Plan The CONTRACTOR agrees to submit to WSDOT an administrative work plan by the end of the first quarter of this agreement or when the CONTRACTOR submits its first invoice, whichever is sooner. The administrative work plan will include the following elements: 1. The work plan shall identify the deliverables, schedule, expected outcomes, performance measures and the budget specific to strategies associated with this AGREEMENT and other strategies as defined in the approved and locally adopted CTR or GTEC plans. These plans may include, but are not limited to, recruiting new employer worksites, reviewing employer programs, administering surveys, reviewing program exemption requests, providing employer training, providing incentives, performing promotion and marketing, and providing emergency ride home and other commuter services. 2. The administrative work plan budget shall identify how the CONTRACTOR will use the state funds provided in this AGREEMENT for each task. The work plan shall also provide an estimate of the other financial resources not provided in this AGREEMENT that will be used to complete each task. 3. The administrative work plan must be approved in writing by the WSDOT Project Manager and signed by the CONTRACTOR, and shall be incorporated as a written amendment to the AGREEMENT. The administrative work plan may be amended based on mutual written agreement between the WSDOT Project Manager and the CONTRACTOR and shall be incorporated as a written amendment to this AGREEMENT. B. Work to be Performed The county or city, whichever applies, has enacted or will enact a Commute Trip Reduction (CTR) ordinance in compliance with RCW 70.94.521 through RCW 70.94.555. The CONTRACTOR agrees to implement a CTR program based on the approved administrative work plan and the draft or adopted local CTR plan and to comply with all provisions of the applicable county or city ordinance. C. Use of State Funds for Incentives The CONTRACTOR agrees to use State funds provided as part of this AGREEMENT in accordance with incentives guidance to be provided by WSDOT. D. Quarterly Progress Reports and Invoices The CONTRACTOR agrees to submit to WSDOT complete quarterly progress reports, as specified by WSDOT in Section 7— Progress Reports of the AGREEMENT, in E�ibit 2, "Project Progress Report", and as integrated with the deliverables identified in the administrative work plan, along with all invoices in accordance with Section 5— Reimbursement and Payment of the AGREEMENT. All invoices shall be complete and GCB 1561 19 Page 8 of 16 accurately reflect actual State funded expenditures. Only those activities identified in the CONTRACTOR'S approved administrative work plan will be reimbursed by WSDOT. E. Final Progress Report The CONTRACTOR agrees to submit to WSDOT a final progress report, a template of which is attached hereto as E�ibit 4, "Final Project Progress Report," to replace the last quarterly progress report in the period of the AGREEMENT. The final progress report shall provide an estimate of the other financial resources not provided in this AGREEMENT that were used to complete each task and shall provide a list of the funds provided in this AGREEMENT that were disbursed by the CONTRACTOR to its eligible contracting partner(s). F. Funding Distribution The CONTRACTOR may distribute funds to local jurisdictions to include counties, cities, transit agencies, Transportation Management Associations, and Metropolitan Planning Organizations or other eligible organizations authorized to enter into agreements for the purposes of implementing CTR and/or GTEC, plans as applicable, and ordinances as autharized by RCW 70.94.527(5) and RCW 70.94.544. G. Implementation Plans The CONTRACTOR shall incorporate appropriate sections of the Project Scope of Work and incentives guidance, as well as the approved administrative work plan, in all agreements with eligible contracting partner(s), as necessary, to coordinate the development, implementation, and administration of such CTR and/or GTEC plans, and compliance with applicable ordinances. H. Appeals and Modifications The CONTRACTOR shall maintain an appeals process consistent with the Administrative Procedures section contained in the CTR Guidelines which may be obtained from WSDOT or found at http:�`/��%.��-sd�t.��-a.�ov/"Transit/CTR�Ia«�.htm. I. Coordination with Regional Transportation Planning Organizations (RTPO) The CONTRACTOR shall coordinate the development and implementation of its CTR and/or GTEC plan and programs with the applicable regional transportation planning organization (RTPO). The CONTRACTOR agrees to notify the RTPO of any substantial changes to its plans and programs that could impact the success of the regional CTR plan. The CONTRACTOR agrees to provide information about the progress of its CTR and/or GTEC plan and programs to the RTPO upon request_ J. Survey Coordination The CONTRACTOR agrees to coordinate with WSDOT and its contracting partners for commute trip reduction employer surveys. K. Planning Data The CONTRACTOR agrees to provide WSDOT with the program goals established for newly affected worksites when they are established by the local jurisdiction. The CONTRACTOR agrees to provide WSDOT with updated program goals for affected worksites and jurisdictions as requested. These updates shall be submitted electronically in a format specified by WSDOT. GCB 1561 2� Page 9 of 16 L. Database Updates The CONTRACTOR agrees to provide WSDOT and the CONTRACTOR's contracting partners with updated lists of affected or participating worksites, employee transportation coordinators, and jurisdiction contacts, as requested. These updates will be submitted in a format specified by WSDOT. GCB1561 21 Page 10 of 16 EXHIBIT 2 Project Progress Report Commute Trip Reduction (CTR) Quarterly Project Report Reporting quarter: Date: Organization: Agreement number: Biennial Estimate of drive-alone trips to reduce to meet goal: tar ets Key • deliverables: (from administrative work lan) Com leted activities this uarter . Planned activities for next uarter . Describe issues, risks or challen es and resolutions . Estimated ex enditures of state funds for this uarter GCB1561 22 Page 11 of 16 ��► W��FtlltglQfl SiA�@ tlepaetment t�f Tr2�nsportatian Exhibit 3 Invoice Voucher MINORITY BUSINESSES MARK BOX(ES) IF APPROPRIATE M � % w � % E � VENDOR OR CLAIMANT (WARRANT TO BE PAYABLE TO) VENDOR'S CERTIFICATE. I here by certrfy under penalty of perjury ihat the items and total listed herein are proper charges for materials, merchandise or services fumished ro agency the State of Washington, and that all goods fumished and / or services rendered have been provided wRhout disaimination on the grounds of race, rreed, cobr, national origin, address sex or age. CI�/, state ZIP BY (SIGNATURES IN INK) contact name Phone # email FEDERAL I.D. NUMBER OR SOCIAL SECURY7Y NUMBER 00-0000000 TITLE DATE (FOR REPORTIN6PERSONAL SVCS. CONTRACT PAYMENT TO IRS) � • � • ' • ' • • • - - � - • • - � DATE CURRENT EXPENDITURES �ESCRIPT�IQN EXPENDITURES TO DATE , TDM Implementation AGREEAAEN INVOICE T DFSCRIP'I'[01' xxxx Transportation Demand Management Implementation BILLING PERIOD (TDM) ACCOUNTING CLASSIFICATION ACCOUNT JOBNUMBER WORKQP SUB OJB OB:1 1 P0000-00 0723 NZ13 SIGNATURE OF APPROVING AUTHORITY FOR PROCESSING BY ORG.NUMBER 631020 DATE DATE CONTROLSECTION FEDERAI EQUIPPAENTNUMBER NON-PARTICIPATING NETAMOUNT OROER NUMBER TOTAL� I RECEIVING VERIFICATION (SIGNATURE) WARRANT NUMBER DATE RECEIVED VOUCHER NUMBER GCB1561 23 Page 12 of 16 EXHIB IT 4 Final Project Progress Report Commute Trip Reduction (CTR) Final Project Report Biennium: 2013-2015 Date: Organization: Agreement number: GCB Biennial Estimate of drive-alone trips to reduce to meet goal: targets • Deiiverables: . (from administrative work lan) Describe our ro ress on each of our deliverables this biennium. . Did you meet your targets for this biennium? Why or why not? What were your major successes this biennium? How did they help you make ro ress toward the oals in our 'urisdiction's CTR lan s? What were your major challenges this biennium? How did they hinder your ro ress toward the oals in our 'urisdiction's CTR lan s? . How do you measure the performance of your strategies? . What did you learn this biennium? . What would help you be more successful in the future? Please be specific (If it's more resources, how much and what would the be for, etc. . For each of the strategies in your administrative work plan, describe your expected outcomes, whether you met those outcomes, and why or why not. Strategy Expected Performance Outcomes Why or why not? outcomes measures met? GCB1561 24 Page li of 14 If your organization used other financial resources besides state CTR funds to implement the activities in your administrative work plan for this agreement, please provide the information below. Source of local funds Estimated funds spent How the funds were this a reement used Total local funds: If your organization disbursed any state CTR funds to other organizations to implement the activities in your administrative work plan for this agreement, please list the tota! amount disbursed for the biennium below. Organization Total disbursed this Purpose of disbursal a reement Total disbursement: GCB 1561 � 5 Page I 4 of 14 This page left blank intentionally. 26 COUNCIL MEETING DATE: September 3, 2013 _ __ _ _ ___ _ _ . _ __ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUB.IECT: Acceptance of Grant Funding for Transportation Improvement Projects POt�[CY QUEST[o�1: Shoutd City Council authorize staff to accept Federal Grant Funding for Transportation Improvement Proiects? COMM[TTEE: Land Use and Transportation Committee MEETING DATE: August 5, 2013 CATEGORY: � Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business � Resolution ❑ Other STAFF REPORT BY: Rick Perez, P.E City Traffic Engineer DEPT: Public Works ___ _ _ _ _ _ ... __. ___ _ _ _....... - . ._ -_ _ _- _..._ Attachments: Land Use and Transportation Committee memorandum dated August 5, 2013 Options Considered: 1. Approve the attached resolutions to accept Federal Grant Funding for the 13`'' Avenue SW Sidewalk Connection Project. 2. Do not approve the attached resolution to accept Federal Grant Funding and provide direction to staff. ____ _.... __ ._.. _ _ ___ --- ... - M4YOR's RECOMMENDAT[ON: The Mayor recommends forwarding Option 1 to the September 3, 2013 Council Consent Agenda for approval. MAYOR APPROVAL: D[RECTOR APPROVAL: � Com Counci! Committee Couacil COMM�TTEE RECOMMEN�AT[o1v; Committee recommends forwarding Option 1 to the September 3, 2013 Council Consent Agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, Member PROPOSED COUNClL MOTlON.� "I move to approve the attached resolution to accepi Federal Grant Funding for 13`�' Avenue SW Sidewalk Connection P�oject. " TO BE COMPLETED BY C[TY CLERKS OF COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENiED IsT reading ❑ TABLEDIDEFERRED/NO ACTION EnacYment reading � ❑ MOVED TO SECOND READ[NC (ordinances only) ORD[N:1NCE # REV[$ED-02,�06i2006 RESOLUTION# � k:\council\agdbilis\2013\09-03-13 acceptance of grant fundfng for transportation improvement projects - lakota 13th srts.doc 27 CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2013 TO: City Council VIA: Skip Priest, Mayor /�� FROM: Cary M. Roe, P.E., Director of Parks, Pub �c orks, and Emergency Managemenvt"„ Rick Perez, P.E., City Traffic Engineer � SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Accept Grant Funding BACKGROUND: This memorandum provides the Council with the current status of the grant applications submitted in 2012 under the 2012 WSDOT Safe Routes to Schools Program and Pedestrian and Bicycle Safety Program. A higher than expected federal funding allocation to Washington State allowed WSDOT to reconsider these applications, resulting in the funding award of another project. Project (Funding Phase) Grant Funding Amount Required City Match Grant 14` Ave S: S 308` St to S 312" St $765,000 (Design and Construction) Previously awarded and Pedestrian and Bicycle Safety (Federal Funds) accepted by Council on $0.00 January 15, 2013 Lakota Middle School Sidewalk — 13" Avenue SW: SW 314`� Street — SW 316`� Street $270,ll9 $0.00 (Design and Construction) Newly Awarded Adelaide Elementary School Sidewalk— 16r' Avenue No Grant Funding SW: SW 304 Street — SW 306 Street (Design and Construction) Awarded for this project S 288` St: 19` Ave S to I-5 (Design and Construction) (Design and Construction) No Grant Funding Pedestrian and Bicycle Safety (State Fund) Awarded for this project k:\lutc\2013\08-05-13 acceptance of grant funding - lakota 13th srts�c RESOLUTION 1�10. A RESOLUTION of the City Council of the City of Federal Way, Washington, authorizing execution of Local Agency Agreement with Washington State Department of Transportation regarding improvement to Lakota 13th Avenue SW Sidewatk Connection Project in the City of Federai Way, Washington. WHEREAS, the City of Federal Way applied for several Pedestrian and Bicycle Safety and Safe Routes to School Grant Program from the Washington State Department of Transportation for the purpose of design and construction of Pedestrian and Bicycle Safety Improvements Projects within the City; and WHEREAS, the Washington State Department of Transportation agrees to grant the City of Federal Way federal funds in the total amount of Two Hundred Seventy Thousand One Hundred Nineteen and no/ 100 Dollars ($270,119.00) provided that the City Council authorizes the Mayor to enter into the Local Agency Agreements; and WHEREAS, by accepting said grant the City of Federal Way agrees to execute the Local Agency Agreements; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section i. Execution of Acceptance of the Local Agenc�Qreement_ The Mayor or his designee is hereby authorized to execute the Local Agency Agreements regarding improvements to the Lakota 13�' Avenue SW Sidewalk Connection Project in the City of Federal Way. Section 2. Receipt of Federal Funds. The Mayor or his designee is hereby authorized to Resolution No. 13- 29 Page ! of 3 Rev Ul0 receive the state and federal funds estimated to be Two Hundred Seventy Thousand One Hundred Nineteen and 00/100 Do(lars ($270,i l9_00)_ Section 3. Matchin Fg� unds. Pursuant to the terms of the I,ocal Agency Agreement, the City is not required to commit matching funds. Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by-a court of competent jurisdiction, such invalidity or unconstitutionaiity shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Corrections_ The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivenedclerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Resolution No. 13- [ci�l Page 2 of 3 Rev 1/10 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of September, 2013 CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 13- 31 Puge 3 of 3 Rev 1/10 This page left blank intentionally. 32 COLTNCIL MEETING DATE: August 6, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: __ _ _ SUBdECT: School Zone Enhancements Status Update POL[CY QUEST[ON: Should the City Council approve the implementation plan to replace blank-out signs with variable speed limit signs? COMMITTEE: Land Use and Transportation Committee CATEGORY: ❑ Consent � City Council Business � � Ordinance Resolution STAFF REPORT BY: Rick Perez, P.E., Traffic Engineer MEETING DATE: August 5, 2013 ❑ Public Hearing ❑ Other DEPT: Public Works Attachments: Land Use / Transportation Committee memorandum dated August 5, 2013. Options Considered: 1. Authorize staff to replace the proposed blank-out signs with variable speed limit signs; 2. Do not authorize the proposed plan and provide direction to staff. MAYOR RECOMMENDATfON: The Mayor recommends forwarding Option 1 to the August 6, 2013 City Council Business Agenda for approval. n MAYOR APPROVAL: D[RECTOR APPROVAL: �._ Council Committee COMMITTEE RECOMMENDATION: Forward Option 1 to the August 6, 2013 City Council Business Agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Diana Noble-Gulliford, Member PROPOSED CO[IIVC[L MOT[ON: "I move approval of the implementation plan, replacing hlank-out signs with variable speed limit signs. " TO BE COMPLETED BY ClTY CLERKS OFFIC COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED/NO ACTION ❑ MOVED TO SECOND READING (ordinances on[y) REVISED — 02/06/2006 K:ACOUNC[L�AGDBItLS'�2013\0�-ZI-13 Schoo{ Zone Enhancements.docx 33 COUNC[L BIGL # IST reading Enactment reading ORDINANCE # RESOLUTIOIY # CITY OF FEDERAL WAY MEMORANDUM DATE: August 5, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E irector of Parks, Public Works, and Emergency Management �� ' Rick Perez, P.E. � SUBJECT: School Zone Enhancements Status Update BACKGROUND: On May 21, 2013, City Council approved a plan to enhance the visibility of school zone speed limits by installing advance school speed limit signs, replacing existing school zone signs with oversize signs, installing variable speed limit signs, and other miscellaneous equipment upgrades. The plan prioritized these enhancements and authorized staff to implement the first year's upgrades prior to the beginning of the 2013-14 school year to the greatest extent possible. On July 16, 2013, City Council approved including the installation of these improvements at Sacajawea Middle School into this year's implementation. Thus this year's implementation includes the following improvements: l. Saghalie Middle School: Oversize signs, variable speed limit signs, replace existing span wire crosswalk sign on 21S` Avenue SW and existing pedestrian-actuated flashers on SW Campus Drive with Rectangular Rapid Flashing Beacons 2. Spring Valley Montessori School: Oversize signs 3. Twin Lakes Elementary School: Oversize signs, variable speed limit signs 4. Brooklake School: Oversize signs 5. Panther Lake Elementary School: Oversize signs, variable speed limit signs 6. Sacajawea Middle School: Oversize signs, variable speed limit signs, new school zone flashers on SR 509 The new signs are in the process of being fabricated and will be installed as soon as they are available. The rectangular rapid flashing beacons for Saghalie and the new school zone flashers for Sacajawea have been ordered and are expected to be delivered in mid-August and installed before school starts. As we had highlighted, the variable speed limit signs have been more troublesome, which is why we were unabie to commit to their completion prior to the start of the school year. Initially, staff had proposed "blank-out" signs that would read "SPEED LIMIT 20" only when the school zone speed limit was in 34 August 5, 2013 School Zone Enhancements Status Update Page 2 effect. The vendor WSDOT had used for freeway applications had difficulty in meeting delivery dates and the equipment has not been very reliable. The only other vendor of blank-out speed limit signs we've found has also been used by the City of Renton, with approximately 150 blank-out signs (most are not speed limit signs). Renton is in the process of replacing this vendor's signs due to slow deliveries, software bugs, and being non-responsive to service requests. These signs have been particularly troublesome for their photo-enforced locations. Therefore, staff is now proposing a different sign with a vendor that has a more accomplished track record. This sign has a static SPEED LIMIT message with a variable digital readout for the numerical value, and is programmed to read "20" when the school zone is in effect and defaults to any other speed limit value the rest of the day. King County has a standing contract with this vendor and expects that we would have these delivered and installed in October. Thus staff proposes to use these signs in lieu of the blank-out signs. cc: Project File Day File 35