PRHSPSC MINS 06-11-2013 City of Federal Way
City Council
PARKS,RECREATION,HUMAN SERVICES& PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday,June 11,2013
5:30 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda,Committee member Burbidge,Committee member Maloney
Council members in Attendance: Council member Noble-Gulliford
Staff Members in Attendance: Cary Roe,Director,Parks,Public Works&Emergency Management,Brian Wilson,
Chief of Police,Pat Richardson,Director,City Attorney,and Mary Jaenicke,Administrative Asst.II.
Chair Honda called the meeting to order at 5:33p.m.
Public Comment: None
Commission Comment:None.
APPROVAL OF SUMMARY
Committee member Burbidge moved to approve the May committee minutes as written. Committee member
Maloney seconded.Motion passed.
BUSINESS ITEMS
Sacajawea Track Improvement MOU with Federal Wav School District
Mr.Roe stated that the synthetic field turf was replaced at Sacajawea last year.The current track is a cinder track. It
is believed that the cinder track contributed to shortening the life of the synthetic field.Drainage was improved at the
field.The Federal Way School District(FWSD)has agreed to upgrade the track from cinder to a rubber surface.The
FWSD will contribute$200,000 for the project and the city will contribute$35,257.91 including tax and a 15%
contingency of$5,288.69 for a total of$40,546.60.The money will come from mitigation account and
approximately$2,000-$3,000 that will come from the major maintenance budget. The FWSD has agreed to take
the lead and will manage the project. This MOU will formalize the agreement. There is one minor change to the
MOU;Rod Leland will sign the MOU instead of Robert Neu. The contractor is aware that there is a large soccer
tournament that is scheduled for August 2-4,and August 9-11,and the project needs to be completed by August 1.
Chair Honda asked if there was a penalty to the contractor if they are not done in time. Mr.Roe answered that the
contract is not with the city,so he has not seen it,but he will look into it.Committee member Burbidge moved to
forward the authorization of an MOU,which will be signed by Rod Leland on behalf of the Federal Way
School District,with the Federal Way School District to improve the track at Sacajawea Park and authorize a
shared co-payment not to exceed$40,546.60 and authorize the Mayor to forward to the full City Council
June 18,2013 consent agenda for approval.Committee member Maloney seconded.Motion passed.
Fiscal Year 2013 State Criminal Alien Assistance Program(SCAAP)Grant Application—Information Only
Chief Wilson stated that this grant will provide reimbursement to SCORE owner agencies for undocumented aliens
that have been incarcerated,and local jurisdictions have had to pay the costs. The minimum period of incarceration
for this grant is July 1,2011 through June 30,2012. They must have been incarcerated for a minimum of 4
consecutive days. The money will go back directly to the city.
PENDING ITEM
Chair Honda stated that at the next meeting there will be a report on commissions and what other cities are doing
with commission applications. Chair Honda stated that the Steel Lake and Northlake Commission is not placed in
the same location as all of the other Boards and Commissions on the City's webpage. Ms.Richardson stated that she
would look into that.Committee member Burbidge would also like to know what the notification process is for
existing members.
NEXT MEETING
July 9,2013 at 5:30pm
ADJOURNMENT
Meeting adjourned at 5:58p.m.
K:\PRHSPS Committee\2013\061113 Min.doc