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PRHSPSC MINS 07-09-2013 City of Federal Way City Council PARKS,RECREATION,HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,July 9,2013 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda,Committee member Burbidge,Committee member Maloney Council members in Attendance: Council member Noble-Gulliford Staff Members in Attendance: Cary Roe,Director,Parks,Public Works&Emergency Management,Brian Wilson, Chief of Police,Pat Richardson,Director,Law/City Attorney,Rick Perez,City Traffic Engineer,and Mary Jaenicke, Administrative Asst.II. Chair Honda called the meeting to order at 5:33p.m. Public Comment: None Commission Comment:None. APPROVAL OF SUMMARY Committee member Burbidge moved to approve the June committee minutes as written. Committee member Maloney seconded.Motion passed. BUSINESS ITEMS Allocation of Additional 2013 Community Development Block Grant(CDBG)Funds to Planning& Administration and Public Service Budgets Mr.Bennett stated that the City had received an additional funding of$30,261.00. The Human Services Commission met and is recommending to fund the Planning&Administration budget the maximum allowed ($121,342.00)and to fund the Public Services budget the maximum allowed($91,005.00). The Human Services Commission is also recommending allocating the additional$4,540.00 in Public Service dollars equally among the five Public Services projects;this will result in an additional$908 for each project. Two of the agencies in Public Services were being funded by local funds. To avoid supplanting local funds with CDBG dollars,it is recommended to move those projects.Birth to Three Family Services will be moved back into the Human Services General Fund, and the Multi-Service Center Emergency Assistance Program will be moved into CDBG Public Services. Committee member Maloney moved to forward Option 1 to the August 6,2013 meeting consent agenda for approval. Committee member Burbidge seconded.Motion passed. Mobile Command Post Vehicle Chief Wilson stated that participating in the Law Enforcement Support Office(LESO 1033)allows them to be eligible to receive surplus federal property. Often times there are no cost to very little cost for the property. The Department is in need of a mobile command post. They have been able to borrow a mobile command post from the Department of Security,but there are times when it is not available. If they were to receive a mobile command unit, it would be the department's responsibility to upgrade the unit. Committee member Burbidge moved to forward the Law Enforcement Support Office(LESO 1033)program to locate and accept a vehicle capable of being used as a mobile command post to the July 16,2013 Council agenda for approval. Conunittee member Maloney seconded.Motion passed. Washington Traffic Safety Commission(WTSC)Grant—Distracted Driving MOU Chief Wilson reported that this grant will provide funding to pay for overtime for traffic patrol enforcing cell phone violations. The term of the MOU is April 1,2013 thru September 30,2013. The amount of funding is$2,500.00. Committee member Maloney moved to forward the proposed WSTC Grant for Distracted Driving MOU Agreement,effective April 1,2013 through September 30,2013 with a total compensation of$2,500.00 and authorize the Chief of Police to sign said agreement.Committee member Burbidge seconded.Motion passed. School Zone Enhancement Status Update Mr.Roe provided the background information. Phase I of the enhancement was approved by Council on May 21, 2013.Council had directed staff to pursue having WSDOT lower the speed limit on SR 509 from 40 mph to 35 mph. Mr.Roe sent them a letter on June 27`h with that request.A Traffic Safety study was attached to that letter. A grant was also submitted with the Washington Traffic Safety Commission to install school zone flashers on SR 509 at K:\PRHSPS Committee\2013\070913 Min.doc PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,July 9,2013 Summary Page 2 Sacajawea. Staff received notice that WTSC approved the grant in the amount of$7500. If Sacajawea is included in the Phase I School Zone enhancement project there would be an increase of approximately$57,000. $7,500 would come from the WTSC grant,$20,000 from the neighborhood traffic safety fund.The net increase would be approximately$29,500. Discussion was held regarding the City and the Federal Way School District having a joint announcement about school zone safety,and the projects that they are doing to enhance safety in the school zones. Staff is also creating a brochure for distribution. Committee member Burbidge moved to forward option 1 to the July 16,2013 City Council Consent Agenda for approval.Committee member Maloney seconded.Motion passed. Application Process for City Commissions and Boards Ms.Richardson provided the background information. The only city that requires a criminal background check is SeaTac,and some complications have arisen due to this policy. Staff is recommending changing the application to include the qualifications that are cited on the code of all the Boards and Commissions.The application will also ask the applicant to verify that they meet the qualifications. The City Clerk has no way to verify that they meet the qualifications. The form will also put the notice that the application and supporting documentation would be subject to public disclosure. In regards to the North Lake and Steel Lake Management Districts,Committee member Maloney asked if they would allow members and residents to participate in the interviews. The Committee would like the property owners and members to be notified of the vacancies,who have applied and when the interviews will occur. Ms.Richardson said that there is no legal reason why this cannot happen. Chair Honda inquired about the criminal background check. Ms.Richardson stated that state law says a criminal background checks should be done when there are volunteers that work unsupervised with children or vulnerable adults. Chair Honda would like to standardize the requirements for the Commissions and the Boards. After discussion it was decided to not take action on this today,and to come back to PRHSPS Committee in September. Interviews for current applications will be held on August 6,2013. In September the standardized qualifications for Boards and Commissions that are not by state law and the membership makeup will be reviewed.There will also discussion on making changes to the application form. PENDING ITEM None NEXT MEETING August 13,2013 at 5:30pm ADJOURNMENT Meeting adjourned at 6:35p.m.