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Parks Comm PKT 09-05-2013City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION September 5, 2013 6:30 p.m. MEETING AGENDA City Hall Conference Room 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — August 1, 2013; Regular Meeting Minutes. 4. COMMISSION BUSINESS - None 5. STAFF REPORTS Topic Title/ Description Presenter A. Funland Update Ikerd B. Alternate Dog Water Park Ikerd C. French Lake Pond Ikerd 6. OTHER BUSINESS 7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPSC Committee meetings will be held Tuesday, September 10, 2013 at 5:30 PM in the Hylebos Conference Room. 8. AGENDA SETTING 9. ADJOURNMENT THE NEXT MEETING IS October 3, 2013 g:\parks comm mtg notes \2013 \agendas & minutes \090513 agenda.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, August 1, 2013 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Ailinger called the meeting to order at 6:30pm. Present: Chair Brian Ailinger, Dwight Otto, Mike Hoefel, Laura Belvin, Randall Smith, George Pfeiffer and David Berger. Martin Moore, Mark Koppang and Jack Sharlock were excused. Staff. Parks and Facilities Manager Steve Ikerd and Parks and Parks & Public Works Administrative Assistants Mary Jaenicke and Jessica Oldenkamp. Minutes from the June Parks and Recreation Commission regular meeting were approved. Motion by Hoefel to approve the minutes as written, Second by Otto. Motion passes. PUBLIC FORUM Marie Sciacqua spoke highly about getting the word out about Funland. She made a few suggestions in regards to park maintenance including care for newly planted trees, the location of soccer nets and suggested more doggie bag stations and additional trash cans be added to the BPA trail. Additionally, she hopes that fees collected from ball games would be used to purchase additional land to the east to pay for picnic areas at Celebration Park and requested additional signage be posted for the Historical Society. The suggested locations were at 23`d Ave & 3201h with address and hours, and another sign on 1St & 348th about the cabins. Joann Hugill with Park Pals thanked Parks for getting the French Lake signs up, she's very pleased with them. The water fountains have been reportedly working without issue for two consecutive days, and Park Pals again thanks Parks for their attention to it. Park Pals is hoping to find a second location for water dogs to go if the pond at French Lake is filled in. The organization has limited funds to donate towards enhancement efforts. They've submitted a proposal for a shelter to Council already, but have started to reconsider their thoughts on it and would prefer to have a 2 ❑d area for water dogs. Ed Burkhardt, from Park Pals, commended Parks on the working dog fountain and thanks Parks for dealing with it in such a prompt manner. There were a couple of drainage issues he wished to bring to light, in the front area of the park and the drainage area. Ed has a photo collection of the various areas throughout the year, if the committee wishes to view both the standing water issue as well as the high traffic areas. Ed also would like consideration for a 2nd water area. He mentioned a few parcels that held appeal to the Park Pals and said the biggest hope was to have 75 -100 feet of water front access. COMMISSION BUSINESS FUNLAND DISCUSSION Burger and Sharlock have done a great job with publicity at events and getting input from residents on Funland. Another subject to discuss is groups that could potentially donate to the Funland Project. During the Red, White, & Blue Event someone mentioned local area daycares that may utilize the park. The main Federal Way Fundraiser is in January, and it's hoped that a majority of needed funding is reached before the event. g:\parks comm mtg notes \2013 \agendas & minutes \080113 minutes.doc Parks and Recreation Commission, August 1, 2013 _ Page 2 Additional $20k is needed for the ability whirl, past that, an additional minimum of $30k is needed for the entire project. Motion by Belvin that the top eight ranked panels, according to public vote, would be used in the Funland renovations. Second by Otto. Discussion was had to put Braille panel in, replacing the Water Cycle Panel. Motion was revised to add the Braille panel and remove the water cycle panel and passed. It was suggested that a few thermometer style posters be used and posted in such locations as kiosks at Steel Lake and possibly within City Hall so the public can see the progress being made with donations received. The Commission is asking for an information packet and PowerPoint from staff that Commissioners can use when giving presentations to public groups. A suggestion was made to include contact information be included on the donation form. A website might be a feasible way to get the word spread, but the details of that would have to be looked into. Steve would like to take the Funland project to PRHSPS, possibly as soon as September. STAFF REPORTS RED, WHITE, AND BLUES RECAP The event was very successful. Everyone Ikerd has heard from that attended enjoyed the music and festivities. It was suggested that at the next event there be more trash cans placed along the BPA trail. Also, post event may need some extra staff to clean up the park and return it to its previous condition (IE: possibly find a way to protect the mounds of the baseball fields, etc). SUMMER FOOD SERVICE PROGRAM (SFSP) Steel Lake is one of the sites in which the program is operated. On a non -sunny day it averages 30 meals and 23 snacks, while on a sunny day they hand out roughly 58 meals and 45 snacks per day. It's set up at the fixed picnic tables at the park. It is unknown if the distribution impacts sales at the concession stand. SAGHALIE &t SACAJAWEA TRACK IMPROVEMENT UPDATES Saghalie Park track has been completed. At Sacajawea the concrete is down, and construction is taking a pause for two upcoming soccer tournaments that are occurring there over the next couple of weekends. After that, the rubber will be laid and the project will be complete. PANTHER LAKE PROJECT Panther Lake Project is still a work in progress. It's hoped that 85% of the design will be completed by the end of the month. OTHER BUSINESS Hoefel asked about the lights at the tennis courts at Saghalie, which have been out for a while. Hoefel was previously told that it was a wire theft issue, but he was wondering if there had been any follow -up on it. Ikerd reported that he's been working on it with the school district, as they're responsible for the lights on the property. Hoefel also shared that the "Patriarch of Tennis ", Don Flye, had passed away recently. Don had quite a tennis career, and spent his later years frequenting the Adelaide tennis courts. Hoefel is interested in pursuing either naming something after him, or having a memorial at a park for him. Pfeiffer mentioned that it might be more feasible to place a plaque on a bench instead. Ikerd mentioned there is specific process that would need to be followed to pursue this. Dwight would like to know if providing another water location for dogs is feasible or not. It was decided to be a topic tabled for the next Parks meeting. g:\parks comm mtg notes \2013 \agendas & minutes \080113 minutes.doc Parks and Recreation Commission August 1 2013 Page 3 NEXT MEETING /AGENDA ITEMS Items for the September 5, 2013 meeting are: Water Park for the Dogs Discuss the Pond at French Lake Funland ADJOURNMENT Chair Ailinger adjourned the meeting at 8:03 p.m. g:\parks comm mtg notes \2013 \agendas & minutes \080113 minutes.doc