PRHSPSC PKT 09-10-2013MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: August 13, 2013
B. BPA Trail Korean Community Garden
C. Valley Com 10 -Digit Non - Emergency Number
D. Application Process for City Commissions and Boards
S. PENDING ITEMS
• Veterans Memorial
• Banners
• Festival Days
6. NEXT MEETING: Tuesday, October 8, 2013 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members City staff
Susan Honda, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge Mary Jaenicke, Administrative Assistant 11
Kelly Maloney 1
K: \PRHSPS Committee \2013 \091013 prhsps ag.doc
Action
Council
Presenter
Page
or Info
Date
3
Action
N/A
Miller
5
Discussion
N/A
Wilson
11
Information
N/A
Richardson
15
Action
City Council
Business
9/17/13
S. PENDING ITEMS
• Veterans Memorial
• Banners
• Festival Days
6. NEXT MEETING: Tuesday, October 8, 2013 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members City staff
Susan Honda, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge Mary Jaenicke, Administrative Assistant 11
Kelly Maloney 1
K: \PRHSPS Committee \2013 \091013 prhsps ag.doc
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City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, August 13, 2013
5:30 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney
Council members in Attendance: None
Staff Members in Attendance: Cary Roe, Director, Parks, Public Works & Emergency Management, Brian Wilson,
Chief of Police, Amy Jo Pearsall, City Attorney, Steve Ikerd, City Traffic Engineer, and Mary Jaenicke,
Administrative Asst. II.
Chair Honda called the meeting to order at 5:34p.m.
Public Comment: None
Commission Comment: None.
APPROVAL OF SUMMARY
Committee member Burbidge moved to approve the July committee minutes as written. Committee member
Maloney seconded. Motion passed.
BUSINESS ITEMS
SKFR — Interlocal Asreement for FWPD use of a portion of Fire Station #63
Chief Wilson stated that the Federal Way Police Department has been operating out of a sub - station at Westway.
That substation is deteriorating and using a portion of Fire station #63 will work much better, The only cost
associated with using the fire station will be the normal cost for data hookup. The agreement will be for the
remainder of 2013 and will be automatically renewed. Committee member Burbidge moved to forward the
Interlocal Agreement between the Federal Way Police Department and South King Fire and Rescue for the
use of a portion of Fire Station #63 for a sub - station to the September 3, 2013 Council agenda for approval.
Committee member Maloney seconded. Motion passed.
KC RSO Cost Reimbursement Agreement
Chief Wilson stated that these grant funds are used to perform checks on Registered Sex Offenders in Federal Way.
There are three levels of sex offenders. Level 1 is checked every 12 months, level 2 every 6 months, and level 3
every 3 months. This grant is administered by King County. The total amount of the grant is $43,637.66. There are
220 registered sex offenders in Federal Way; 10 of them are level 3. Committee member Maloney moved
approval of the King County Registered Sex Offender Cost Reimbursement Agreement and to forward to the
September 3, 2013 Council Consent Agenda for approval. Committee member Burbidge seconded. Motion
passed.
Monument Sisn Bid
Mr. Ikerd reported that they received a successful bid from Fortress Construction for monument signs. There are
three different sizes of signs: 2', 4' and 6'. The signs are a concrete monument style with a replaceable sign insert.
The total contract amount is $82,137 and will come out of the Council approved carry forward monument sign
balance and CIP Major Maintenance funds. Committee member Burbidge moved to forward the authorization
of a bid award for Monument Signs in the amount of $82,137.00 to Fortress Construction and authorize the
Mayor to execute said agreement, and forward to the September 3, 2013 Full Council consent agenda for
approval. Committee member Maloney seconded. Motion passed.
Outdoor Sports Court Resurfacins
Mr. Ikerd stated that they are recommending repairing and resurfacing five outdoor sports courts. Many of the
courts have never been resurfaced. FieldTurfBeynon Corporation is registered with King County Directors
Association (KCDA), and they will be performing the work. The total contract amount is $49,591.84, and the
funding will come out of the CIP — Major Maintenance account. Committee member Maloney moved to authorize
the Mayor to approve a PO with KCDA to contract with FieldTurfBeynon to resurface 5 outdoor sports
courts at Saghalie Park, 312`h Sports Courts and Adelaide Park, for a total not to exceed $49,591.84, and
K: \PRHSPS Committee \2013 \081313 Min.doc
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, August 13, 2013 Summary
Page 2
forward to the September 3, 2013 full Council consent agenda for approval. Committee member Burbidge
seconded, Motion passed.
Other
Chair Honda stated that the next Human Services Commission meeting is September 16 at 5:30pm. That meeting
should be done by 7:OOpm. She would like to hold a special meeting with the commission members and the
PRHSPS committee members to discuss the funding strategies, which have not been looked at since 1996.
PENDING ITEM
None
NEXT MEETING
September 10, 2013 at 5:30pm
ADJOURNMENT
Meeting adjourned at 5:55p.m.
SUBJECT: BPA TRAIL KOREAN COMMUNITY GARDEN
POLICY QUESTION: Information Only
COMMITTEE: PRHSPS Committee MEETING DATE: 9/10/13
CATEGORY:
F-1 Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution Z Other
Vt-N DEPT: Public Works
STAFF Ken Miller, Deputy Public Works..Director. 0- -- ----
....... . . ............... I . . ....... . ........ . ..... . .... . .. . ....... . ........
Attachments: Memorandum; BPA Trail Korean Community Garden
Options Considered: N/A Information Only
MAYOR'S RECOMMENDATION: N/A Information Only
MAYOR APPROVAL: DIRECTOR APPROVAL:
Comffikee Council
COMMITTEE RECOMMENDATION: NIA Information Only
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: NIA Information Only
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL#
❑ DENIED
IST reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 08/12/2010
RESOLUTION #
5
Date:
To:
From:
September 10, 2013
CITY OF
Federal Way
PRHSPS Council Committee 1
Ken Miller, Deputy Public Works Director
1G��
Via: Mayor Skip Priest V -tA
Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt.
Subject: BPA Trail Korean Community Garden
Proposal to Use City Property
Hee Jung Lee and Mike Park have approached the City regarding the construction of a
Korean Community Garden adjacent to the King County Aquatic Center, west of the BPA
Trail and Panther Lake. Attached are a conceptual plan and a vicinity map showing the
proposed garden and location.
The request is to permanently use approximately 4 acres of City property to construct a
Korean Community Garden. The proposed garden would be constructed in two phases,
by volunteers. The first phase would include installing: strolling /flowering gardens, formal
garden with pagoda, stone sculpture garden and a gathering place as shown on the plan.
Concepts for the second phase are still being developed
Currently this area just north of the Aquatic Center is in a natural state with some trees,
blackberry vines, ferns, scotch broom and weeds. Due to the BPA power lines to the west
there are restrictions to what plants can be planted and grown in the easement. The
majority of the gardens are east of the power lines and therefore this should not be an
issue. The terrain can be steep in some areas but it is generally rolling. The group
constructing the garden has already approached King County to use the Aquatic Center to
get power and irrigation water for the new plants and to use the parking.
Hee Jung Lee and Mike Park will be present at the PRHSPS Council Committee meeting
to make a presentation and answer questions on the proposed Korean Community
Garden.
Based on the discussion to date staff is bringing this proposal forward and has listed some
issues for consideration by the Committee members below.
Process Questions
A Process 1 Land Use approval will be required to complete the work.
Due to the topography of the site erosion control would be a concern.
Construction should only occur May thru September.
What about ADA access requirements?
6
Operational Questions
How and where would parking for workers and visitors to the garden be accommodated?
How would electrical power and irrigation be supplied from the Aquatic Center?
How would vandalism and graffiti of the improvements be addressed?
What concerns would there be for security and should lighting be required?
Policy Questions
Should this property be developed as a Korean Community garden by a non - profit
organization?
Is the City Council prepared to offer other non - profit groups the same opportunity?
Should City financial assistance be proved for the construction and /or maintenance of the
Korean Garden?
Would liability insurance be required?
Should the existing trees remain and be protected?
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This page left blank intentionally.
10
SUBJECT: VALLEY COMMUNICATIONS 10 -DIGIT NON - EMERGENCY NUMBER
POLICY QUESTION: N/A — Information Only
COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE:
SAFETY COUNCIL COMMITTEE (PRHS &PS) September 10, 2013
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
Information Onlv
STAFF REPORT BY: L nette Allen Executive Assistant DEPT: Police Department
._ ............... . . ......_........._.. .. _ ............ _..... .................. _ ........... ...................
.. __.._....._..._
Attachments:
1. PRHS &PS Committee Staff Report Memo
2. Valley Communication Administration Board Memo
Options Considered: N/A — Information Only
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL: � L� DIRECTOR APPROVAL: U�I� 917 1�•� -�+
Commit ee Council Committee Council
COMMITTEE RECOMMENDATION: N/A — Information Only
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: N/A — Information Only
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
• APPROVED COUNCIL BILL #
• DENIED 1sT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/20 10 RESOLUTION #
11
�+3
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: September 10, 2013
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Skip Priest, Mayor
FROM: Brian J. Wilson, Chief of Police
SUBJECT: Valley Communications 10 -Digit Non - Emergency Number
The contract between King County E -911 Program Office and Valley Communications requires
the promotion and use of a non - emergency telephone number. Over time, the various Valley
Com. Agencies have informed citizens to just call 911 and say it's a non - emergency.
The Valley Com. Board explored options for non - emergency numbers that would be beneficial
for each agencies citizen's. Three options were considered: a toll free number; individual city
specific numbers; and 311 services. The most viable option was to implement individual city
specific numbers.
Effective September 16, 2013 the number for Federal Way citizens to dial for non - emergency
situations is (253) 835 -2121. For emergencies the citizens should, of course, still call 911. We
will be including this information on all new business cards ordered — on the back of each card
along with the Safe City Web Site.
1
12
vAW,Valley
COTv1MWACATIONS CENTER
AGENDA REPORT
TO: Valley Communications Center (VCC) Administration Board
THROUGH: VCC Operating Board via e-mail
FROM: Lora Ueland, Executive Director
DATE:
RE: 10 -Digit Non Emergency Number to Reach VCC
ISSUE: 10 -Digit non - emergency number to reach Valley Communications Center.
BACKGROUND: The contract between King County E -911 Program Office and VCC requires the
promotion and use of a non - emergency telephone number. Valley Com agencies and cities are not
consistent in promoting the use of the non - emergency number. The 10 -digit non - emergency
number to reach Valley Com is 253 - 852 -2121. Over time, the message to citizens, agencies and
even VCC personnel has been to call 911 any time a police or fire /EMS response is needed, even if
it is not an emergency.
At the March 1s`, 2013 Admin Board meeting, the Board directed exploration of options for non -
emergency numbers that would be meaningful to each city's citizens. Specifically noted was a Kent
phone number prefix (852) could deter a citizen from another city using the number thinking it did
not apply to them.
DISCUSSION:
Three options were considered. A toll -free number for all VCC service area, individual city specific
numbers, and 311 service.
The 311 service was eliminated as in order to correctly route landline and wireless calls we
basically need to implement another 911 system structure. The cost of this option, estimated in the
millions of dollars, is prohibitive.
The toll -free number costs were explored and also considered too costly. The cost model is based
on the number of minutes used and we were quoted .042 cents per minute to include answer time,
hold time and talk time. The 2012 talk time alone for the 852 -2121 number came in at 2638 hours,
or $6700. Adding the other elements plus considering addition use with promotion of the number,
this option was eliminated.
The most viable option is to implement city specific numbers for our police agencies, as the vast
majority of the non - emergency calls relate to police, not fire /EMS. Assuming Algona and Pacific
could use the Auburn prefix, we would need six additional phone numbers. Each number would
have an automatic call forward to our existing 253 - 852 -2121 line so that Automatic Call Distribution
would continue as it does today. A onetime set up cost of $312 and yearly cost of $3294 for all
numbers (collectively) was quoted. From a financial perspective, clearly this is the obvious choice.
A Nationally Accredited 1C3ommunications Center
Page 1 of 2
LEGAL REVIEW: None
FISCAL IMPACT: Low. $3294 yearly plus onetime cost of $312 for set up.
REQUESTED ACTION: Discussion at June 7 1 Admin Board meeting to ensure expectations are
met.
A Nationally Accredited Communications Center
Page 2 of 2 14 kj
SUBJECT: APPLICATION PROCESS FOR CITY COMMISSIONS AND BOARDS
POLICY QUESTION: Should the City Council modify the application process for City Commissions and Boards
to be consistent and more efficient?
COMMITTEE: PRIiS&PS MEETING DATE: 9/10/2013
CATEGORY:
❑ Consent F-1 Ordinance ❑ Public Hearing
Z City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Pat Richardson, City..Aqqme y DEPT: Law
Attachments: Staff Report and Committee direction as follows:
1. Ethics Board
a. Residency and Experience
b. Removal
2. Diversity Commission — Boundaries of residency
3. Revised Application Form
a. Contact Information
b. Qualifications attached to application
c. Applicant verifies meets qualifications
d. Notice of public record
4. Criminal Background Checks — Washington State Patrol limitations so don't use
Options Considered: 1. Approve Committee's direction.
2. Modify Committee's direction.
3. Reject Committee's direction.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: r--� DIRECTOR APPROVAL: PK
/ torn Vjte Council initial
COMMITTEE RECOMMENDATION: I move to forward the direction for the application process to the September
17, 2013 City Council meeting under Council Business for discussion and action.
Committee Chair ComiVee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE}
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1ST reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED- 08/12/2010
RESOLUTION #
16
CITY ATTORNEY'S OFFICE
MEMORANDUM
DATE: AUGUST 30, 2013
TO: COUNCIL MEMBERS
CC: MAYOR PRIEST PD
FROM: PAT RICHARDSON, CITY ATTORNEY
SUBJECT: APPLICATION PROCESS FOR COMMISSIONERS AND BOARD MEMBERS —
FOLLOW UP
At the July 9, 2013, the Parks, Recreation, Human Services and Public Safety Council
Committee ( "Committee ") noted that the qualifications for the various City commissioners and
board members were not uniform. The Committee directed Staff to return to the September 10,
2013 Committee meeting incorporating Council comments.
This Staff report is divided into several sections:
1. Identity of commissions that are authorized by State law and the statutory
requirements.
2. Identity of commissions and/boards created by City Council and those authorized by
State law or HUD; the current language; and modification options.
3. The proposed application form which includes the standard interview questions.
4. Table showing where criteria may be modified
5. Background checks through Washington State Patrol.
6. The issues to consider for consistency between the boards and'commissions.
17
COMMISSIONS PER STATE LAW
A. Civil Service Commission.
1. Appointment. No person shall be appointed a member of such commission who is
not a citizen of the United States, a resident of such city for at least three years
immediately preceding such appointment, and an elector of the county wherein he
or she resides.
Confirmation of said appointment or appointments of commissioners by
any legislative body shall not be required.
2. Removal. Any member of such commission may be removed from office for
incompetency, incompatibility or dereliction of duty, or malfeasance in office, or
other good cause: PROVIDED, HOWEVER, that no member of the commission
shall be removed until charges have been preferred, in writing, due notice and a full
hearing had.
B. Independent Salary Commission.
1. Appointment. The members of such commission shall be appointed in accordance
with the provisions ... as specified in this subsection:
a. Shall be appointed by the mayor with approval of the city council;
b. May not be appointed to more than two terms:
c. May not include any officer, official, or employee of the city or town or
any of their immediate family members. "Immediate family member" as
used in this subsection means the parents, spouse, siblings, children, or
dependant relatives of the officer, official, or employee whether or not
living in the household of the officer, official, or employee.
2. Removal.
a. May only be removed during their terms of office for cause of incapacity,
incompetence, neglect of duty, or malfeasance in office or for a
disqualifying residence
C. Lodginiz Tax Advisory Committee.
1. Appointment.
a. At least five members.
b. The committee membership shall include: (a) at least two members who
are representatives of businesses required to collect the lodging tax; and
(b) at least two members who are persons involved in activities authorized
18
to be funded by revenue received from lodging taxes. Persons who are
eligible for appointment under (a) are not eligible for appointment under
(b). Persons who are eligible for appointment under (b) are not eligible
for appointment under (a). The number of members who are
representatives of businesses required to collect lodging tax shall equal
the number of members who are involved in activities authorized to be
funded by revenue received from the lodging tax.
c. One member shall be an elected official of the municipality who shall
serve as chair of the committee.
d. An advisory committee for a city may include one nonvoting member
who is an elected official of the county.
2. Removal. Silent.
D. North Lake Management District.
1. Requirements. Shall own property or represent government bodies that own
property within the Lake Management District.
2. Appointment. The Committee will be made up of seven members.
a. Five people representing single family and vacant properties;
b. One person representing the Washington Department of Fish and
Wildlife; and
c. One person representing the Weyerhaeuser Corporation.
3. Term. A private property owner shall be appointed for a term of two years
a. No single family and vacant property owner shall serve longer than two
consecutive terms.
4. Removal.
a. Members may be removed by the Mayor with concurrence of City
Council for neglect of duty, conflict of interest, malfeasance in office or
other just case or for unexcused absences for more than three (3)
consecutive regular meetings.
E. Steel Lake Management District.
1. Requirements. Shall own property or represent government bodies that own
property within the Lake Management District.
19
2. Appointment. The Committee will be made up of seven members.
a. Five people representing single family and vacant properties;
b. One person representing the Washington Department of Fish and
Wildlife; and
c. One person representing the City of Federal Way.
3. Term. A private property owner shall be appointed for a term of two years
a. No single family and vacant property owner shall serve longer than two
consecutive terms.
4. Removal.
a. Members may be removed by the Mayor with concurrence of City
Council for neglect of duty, conflict of interest, malfeasance in office or
other just case or for unexcused absences for more than three (3)
consecutive regular meetings.
FEDERAL WAY COMMISSIONS OR BOARDS
CRITERIA MAY BE MODIFIED
A. Arts Commission.
1. Appointment. Persons appointed shall reside within the corporate limits of the city
during the member's term.
2. Removal. City Council may remove at any time if the city council determines that
member is not fulfilling his or her responsibilities to the satisfaction of city council.
B. Board of Ethics.
1. Appointment. Appointed by the city council.
2. Removal. Silent.
C. CDBG Loan Advisory Committee.
1. Appointment.
a. Experience and background to advise on economic development loan
products and applications for loan funding.
b. Shall reside or own a business within the corporate limits of the city.
20
2. Removal. The city council may remove at any time if the city council determines
that the member is not fulfilling his or her responsibility to the satisfaction of the
city council.
D. Diversity Commission.
1. Appointment.
a. Shall reside within the Federal Way School District during the term.
b. If practicable, reflect the diversity of the city.
2. Removal. The city council may remove at any time if the city council determines
that the member is not fulfilling his or her responsibility to the satisfaction of the
city council.
E. Human Services Commission.
1. Appointment
a. Shall reside within the corporate limits of the city.
b. If practicable, reflect a balance of human services delivery interests in
the community.
2. Removal. The city council may remove at any time if the city council determines
that the member is not fulfilling his or her responsibility to the satisfaction of the
city council.
F. Parks and Recreation Commission.
1. Appointment.
a. Shall reside within the corporate limits of the city during the term.
b. If practicable, reflect the diversity of all recreational needs of the city.
2. Removal. The city council may remove at any time if the city council determines
that the member is not fulfilling his or her responsibility to the satisfaction of the
city council.
G. Planning Commission. Although the Planning Commission is authorized pursuant to
State law, the City Council establishes the membership criteria and removal.
1. Appointment.
a. The planning commission shall consist of seven members who are
residents or property owners in the city with interest in land use and
21
planning issues and a commitment to the planned development of the
community.
b. Planning commission members shall serve without compensation.
2. Removal.
a. The city council may remove a planning commissioner at any time if the
city council determines that the planning commission member is not
fulfilling his or her responsibilities to the satisfaction of the city council.
H. Youth Commission. Will be addressed separately.
WASHINGTON STATE PATROL CRIMINAL BACKGROUND CHECK
Staff has attached the Washington State Patrol's (WSP) web page regarding background
checks.
• $10.00 fee per background check.
• Background checks are for initial employment or engagement decisions only.
• Background check will only include conviction data and may receive records
showing pending arrest offenses under one (1) year old without disposition.
• Notify applicant of response.
• No secondary dissemination
PROPOSED BOARD AND COMMITTEE APPLICATION
Pxa
CITY OF
Federal Way
RECEIVED
City Clerk's Office
33325 Eighth Avenue South ■ Federal Way, WA 98003
Phone 253- 835 -2540 • Fax 253 - 835 -2509
www.cityoffederalway.com
Application for Appointment
BOARDS AND COMMISSIONS
Please complete the ENTIRE application form. Applicants may attach a cover letter
and /or a resume.
NAME:
Last
PHONE (1):
E -MAIL ADDRESS:
First
PHONE (2):
DATE:
I wish to be considered for appointment to the following Board /Commission:
(Check all that apply):
❑ Arts
❑ Civil Service
❑ Diversity
❑ Human Services
❑ Salary
❑ Parks & Recreation
❑ Planning
❑ Board of Ethics
❑ CDBG Loan Advisory Review Committee
M.I.
• North Lake Management District
• Steel Lake Management District
• Lodging Tax Advisory
Group You Represent
• Local Lodging Industry
• Business /Organization Promoting Tourism
HAVE YOU PREVIOUSLY SERVED ON ONE OF THE CITY'S BOARDS OR COMMISSIONS? OYES ONO
If "yes ", please list:
ARE YOU ABLE TO ATTEND EVENING MEETINGS OYES ONO DAYTIME MEETINGS? OYES ONO
The membership requirements for all City Boards/ Commissions are attached to this application.
Please review them and confirm you meet the requirements for the Board/ Commission you are
applying for. "I confirm that I meet the membership requirements for the Board / Commission 1
am applying for." Applicant Signature:
Submit completed applications to: City of Federal Way
City Clerk's Office
33325 8th Avenue South
Federal Way, WA 98003
Public Disclosure: This application and any attachments included are subject to public
disclosure and if requested will be provided in its entirety.
23
Why do you want to serve on this Board /Commission?
How do you see your role as a Commissioner?
Other comments /additional information for consideration:
INTERVIEW DATE:
INTERVIEW TIME:
APPOINTED:
POSITION: ❑ VOTING
❑ ALTERNATE
OYES ONO TERM EXPIRES:
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CITY OF FEDERAL WAY
BOARD AND COMMISSION MEMBERSHIP REQUIREMENTS
ARTS COMMISSION
Members shall reside within the corporate limits of the city during their term.
BOARD OF ETHICS
No membership requirements.
CDBG LOAN REVIEW ADVISORY COMMITTEE
Members shall reside or own business within the corporate limits of the city.
CIVIL SERVICE COMMISSION
Members shall be a citizen of the United States, a resident of the city for at least one
year immediately preceding their appointment, and an elector of the county in which
they reside.
DIVERSITY COMMISSION
Members shall reside within the Federal Way School District during their term.
HUMAN SERVICES
Members shall reside within the corporate limits of the city.
INDEPENDENT SALARY COMMISSION
No person shall be appointed to serve as a member or alternate member of the
independent salary commission unless that person is a citizen of the United States, a
resident of the city for at least one year immediately preceding such appointment, and
an elector of the county in which the member resides. No city officer, official, or
employee of the city or any of their immediate family members may serve on the
commission. "Immediate family member," as used in this section, means the parents,
spouse, siblings, children, or dependent relatives of the officer, official, or employee,
whether or not living in the household of the officer, official, or employee.
PLANNING COMMISSION
Members shall be residents or property owners in the city with an interest in land use
and planning issues and a commitment to the planned development of the
community.
PARKS AND RECREATION COMMISSION
Members shall reside within the corporate limits of the city during their term.
LODGING TAX ADVISORY COMMITTEE
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At least two members shall be representatives of businesses required to collect the tax,
and at least two members shall be persons involved in activities authorized to be
funded by revenue received from the tax. The number of members who are
representatives of businesses required to collect tax under this chapter shall equal the
number of members who are involved in activities authorized to be funded by revenue
received under this chapter.
NORTH LAKE MANAGEMENT DISTRICT
Members shall be property owners or representatives of governing bodies that own
property within the Lake Management District.
STEEL LAKE MANAGEMENT DISTRICT
Members shall be property owners or representatives of governing bodies that own
property within the Lake Management District.
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ISSUES TO CONSIDER
Based on Council input' some of the issues to bring consistency between the commissions
are as follows:
Ethics Board.
1. Appointment.
a. Shall reside or own a business within the corporate limits of the City.
b. Experience and background related to ethics.
2. Removal.
a. May only be removed during their terms of office for cause of incapacity,
incompetence, neglect of duty, or malfeasance in office or for a
disqualifying residence.
Diversity Commission.
1. Appointment.
a. Currently the commission member must reside within the School District
Boundaries. The School District Boundary encompasses, Federal Way,
portions of Auburn, Des Moines, Kent and unincorporated King County.
Does Council want to continue to include and draw from the diversity of
all the schools within the school district boundaries.
Revised Application Form.
1. Only contact information
2. Attach qualifications to application
3. Applicant verifies qualifies
4. Notify of Public Records Act
5. Include standard questions for applicant to answer with application.
Washington State Patrol Background Checks.
The City doesn't currently use background checks due to limitations set by the
WSP:
1. Employment and related needs.
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2. Cannot redistribute information.
3. Notify applicant beforehand, and provide information received.
K:\memo\2013 \9 -10 staff report application process follow up final
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Criminal History Records - Washington State Patrol
Criminal History Records � Obtaining a State Criminal History
(Background Check)
Certified criminal justice agencies may request and receive unrestricted CHRI from the
Identification and Criminal History Section for criminal justice purposes. The public may request
and receive CHRI for non- criminal justice purposes, but it is limited to conviction information only.
Conviction CHRI is defined in the Revised Code of Washington (RCW) 10.97.030, and it relates
to an incident that has led to a conviction or other disposition adverse to the subject. In addition
to the conviction CHRI, non - criminal justice requestors (the public) may receive a record showing
pending arrest offenses under one year old without a disposition, and if the subject is a registered
sex/kidnapping offender.
You can obtain criminal histories from the State Patrol in two ways:
1. Going on -line by using WATCH (Washington Access To Criminal History). This feature
requires either a credit card or a pre - established account. A $10 fee is charged for each
name search, regardless of the outcome of the results of the search.
NOTE: If you cannot access the WATCH site please review the instructions for checking and
updating to 128 -bit encryption.
2. Forms are available through the WATCH link above. Return the completed background forms
to us through the US Postal Service. If setting up an account print and fill out an application
packet and submit by mail or the fax number on the form. (Sorry, we don't have
downioadabie forms at this time.)
Criminal History Requests
Depending on the purpose, the Identification and Criminal History Section responds to public
inquiries under two different statutes.
• Criminal Records Privacy Act (RCW 10.97)
• Child and Adult Abuse Information Act (RCW 43.43.830-.845}
Criminal Records Privacy Act
Under the Criminal Records Privacy Act, conviction CHRI may be made public to anyone without
restriction and without the consent of the subject of the record. The requestor must submit either
a Request for Conviction Criminal History Record (using Form 3000- 240 -569 or WATCH) or a full
set of the subject's fingerprints.
Instructions for Completing Request for Conviction Criminal History Record Form
(3000 -240 -569)
• Part A - Print or type applicant's full name, all alias names (including birth and
married names) and date of birth. The applicant's sex and race are optional.
• Part B - Print or type date, requestor's name and title, telephone number, and
requestor's business, organization, or agency name and address. if you would like to
receive results electronically check the box provided, print or type your email
address and submit a password. Be sure requestor signs name on the appropriate
line.
Child and Adult Abuse Information Act
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Under the Child and Adult Abuse Information Act, requests for CHRI are limited to businesses or
organizations licensed in the state of Washington: any agency of the state, or other governmental
entities that educate, train, treat, supervise, house, or provide recreation to developmentally
disabled persons, vulnerable adults, or children under 16 years of age. Background checks may
also be requested by a business or organization that qualifies for exemption under section 501 (c)
(3) of the internal revenue code of 1986 (26 U.S.C. Sec. 501 (c)(3) and that provides emergency
shelter or transitional housing for children, persons with developmental disabilities, or vulnerable
adults. The background check is for initial employment or engagement decisions only. The
requesting agency must notify the applicant of the Section's response.
The requestor may submit either a Request for Criminal History Information Child /Adult Abuse
Information Act (using Form 3000 - 240 -430 or WATCH) or a full set of the subject's fingerprints.
Instructions for Completing the Request for Criminal History Information
Child/Adult Abuse Information Act Form (3000- 240 -430)
• Part A - Print or type the complete name and address of the requesting business,
organization, or agency, title of requestor, telephone number and date. An
authorized signature is required on the line provided.
• Part B - Check the box that applies. If you would like to receive results electronically
check the box provided, print or type your email address and submit a password.
- Part C - Print or type applicant's full name, all alias names (including birth and
married names) and date of birth. The applicant's sex and race are optional.
• Part D - Print or type the name of the requesting agency, business, or organization
and the applicant's name and address. Be sure to get the required applicant
signature on the line provided.
Fees
• Name and date of birth (mail) $17
• Fingerprint card (mail) $26
• Name and date of birth (WATCH) $10
• Notarized letter $10 each
All fees are non - refundable. Mailed requests must include fee(s) made payable to the Washington
State Patrol by a cashier's check, money order, or commercial business account.
There is no fee for organizations legally classified as non - profit. By definition, "Non -Profit
Organization" means an organization that is incorporated under state laws and approved by the
state's secretary of state and its taxing authority to operate for educational, charitable, social,
religious, civic, or humanitarian purposes.
Responses
• On -line requests from WATCH: immediate
• Mailed requests: 7 -14 business days
If a record exists, a copy of the record will be attached to the returned form. It will include a state
of Washington record of convictions and any pending crimes against persons for which the
applicant is currently being processed by the criminal justice system and sex offender and
kidnapper registration information. The requestor is required to provide a copy of the CHRI
response to the applicant (subject).
If our search reveals that no CHRI exists, a no record result will be provided.
Secondary dissemination of the CHRI is prohibited, unless in compliance with RCW 10.97.050.
Back to To
Contact Information
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http: / /www.wsp.wa.gov /crime /chrequests.htm 8/30/2013
Criminal History Records - Washington State Patrol
Phone: (360) 534 -2000 and press option 2
Fax: (360) 534 -2073
Email: watch. helo ws .wa.gov
Mail: Washington State Patrol
Identification and Criminal History Section
PO Box 42633
Olympia WA 98504 -2633
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