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PRHSPSC MINS 08-13-2013City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, August 13, 2013 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Council members in Attendance: None Staff Members in Attendance: Cary Roe, Director, Parks, Public Works & Emergency Management, Brian Wilson, Chief of Police, Amy Jo Pearsall, City Attorney, Steve Ikerd, City Traffic Engineer, and Mary Jaenicke, Administrative Asst. II. Chair Honda called the meeting to order at 5:34p.m. Public Comment: None Commission Comment: None. APPROVAL OF SUMMARY Committee member Burbidge moved to approve the July committee minutes as written. Committee member Maloney seconded. Motion passed. SKFR — Interlocal Agreement for FWPD use of a portion of Fire Station #63 Chief Wilson stated that the Federal Way Police Department has been operating out of a sub - station at Westway. That substation is deteriorating and using a portion of Fire station #63 will work much better. The only cost associated with using the fire station will be the normal cost for data hookup. The agreement will be for the remainder of 2013 and will be automatically renewed. Committee member Burbidge moved to forward the Interlocal Agreement between the Federal Way Police Department and South King Fire and Rescue for the use of a portion of Fire Station #63 for a sub - station to the September 3, 2013 Council agenda for approval. Committee member Maloney seconded. Motion passed. KC RSO Cost Reimbursement Agreement Chief Wilson stated that these grant funds are used to perform checks on Registered Sex Offenders in Federal Way. There are three levels of sex offenders. Level 1 is checked every 12 months, level 2 every 6 months, and level 3 every 3 months. This grant is administered by King County. The total amount of the grant is $43,637.66. There are 220 registered sex offenders in Federal Way; 10 of them are level 3. Committee member Maloney moved approval of the King County Registered Sex Offender Cost Reimbursement Agreement and to forward to the September 3, 2013 Council Consent Agenda for approval. Committee member Burbidge seconded. Motion passed. Monument Sign Bid Mr. Ikerd reported that they received a successful bid from Fortress Construction for monument signs. There are three different sizes of signs: 2', 4' and 6'. The signs are a concrete monument style with a replaceable sign insert. The total contract amount is $82,137 and will come out of the Council approved carry forward monument sign balance and CIP Major Maintenance funds. Committee member Burbidge moved to forward the authorization of a bid award for Monument Signs in the amount of $82,137.00 to Fortress Construction and authorize the Mayor to execute said agreement, and forward to the September 3, 2013 Full Council consent agenda for approval. Committee member Maloney seconded. Motion passed. Outdoor Sports Court Resurfacing Mr. Ikerd stated that they are recommending repairing and resurfacing five outdoor sports courts. Many of the courts have never been resurfaced. FieldTurfBeynon Corporation is registered with King County Directors Association (KCDA), and they will be performing the work. The total contract amount is $49,591.84, and the funding will come out of the CIP — Major Maintenance account. Committee member Maloney moved to authorize the Mayor to approve a PO with KCDA to contract with FieldTurfBeynon to resurface 5 outdoor sports courts at Saghalie Park, 312`h Sports Courts and Adelaide Park, for a total not to exceed $49,591.84, and K:\PRHSPS Commiuee\2013 \081313 Min.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, August 13, 2013 Summary Page 2 forward to the September 3, 2013 full Council consent agenda for approval. Committee member Burbidge seconded, Motion passed. Other Chair Honda stated that the next Human Services Commission meeting is September 16 at 5:30pm. That meeting should be done by 7:OOpm. She would like to hold a special meeting with the commission members and the PRHSPS committee members to discuss the funding strategies, which have not been looked at since 1996. PENDING ITEM None NEXT MEETING September 10, 2013 at 5:30pm ADJOURNMENT Meeting adjourned at 5:55p.m.