LUTC PKT 07-28-1999
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City of Federal Way
City Council
Land Use/Transportation Committee
July 28, 1999
8:00am
City Hall
Cowwil Chambers
MEETING AGENDA
1.
CALL TO ORDER
2.
APPROVAL OF MINUTES
3.
PUBLIC COMMENT (3 minutes)
4.
COMMISSION COMMENT
5.
BUSINESS ITEMS
A.
Star Lake/Military Road Finalization
Action
Millerll 0 min
B.
South 320th StreetlSR99 Intersection Gateway
Improvements
Action
Millerll5 in
c.
Garden Terrace
Action
Pratt/I 5 min
D.
SWM Annual Programs Bid Award
Action
Pratt/IO min
6.
FUTURE MEETING AGENDA ITEMS
Open Cut of ROW vs Boring
Endangered Species Act Update
RTA Process
7.
ADJOURN
Committee Members:
Phil Watkins, Chair
Jeanne Burbidge
Mary Gates
City Staff:
Stephen Clifton, Director, Community Development Services
Sandy Lyle, Administrative Assistant
253.661.4116
[\LU- TRANSIJUL28LUAWPD
City of Federal Way
City Council
Land Use/Transportation Committee
July 7, 1999
5:30pm
City Hall
Council Chambers
SUMMARY
In attendance: Committee members Phil Watkins (Chair), Jeanne Burbidge and Mary Gates; Council Member Linda
Kochmar; Director of Community Development Services Stephen Clifton; Public Works Director Cary Roe; Assistant City
Attorney Bob Sterbank; Assistant to the City Manager Derek Matheson; Surface Water Manager Jeff Pratt; Project Engineer
Marwan Salloum; Code Compliance Officers Martin Nordby and Betty Cruz; Administrative Assistant Sandy Lyle.
1. CALL TO ORDER
The meeting was called to order at 5: 3Opm by Chairman Phil Watkins.
2. APPROV AL OF MINUTES
The minutes of the June 7, 1999, meeting were approved as presented.
3. PUBLIC COMMENT
There was no public comment on any item not included in the agenda.
4. COMMISSION COMMENT
There was no additional comment from any of the City Commissions.
5. BUSINESS ITEMS
A. Hylebos Watershed Forum Formation - The Committee formally authorized, and m/s/c recommendation of
approval to the City Council, City staff participation in the Puyallup River Watershed Council and in the Hylebos
Watershed Basin Affiliate subcommittee. The Watershed Council serves the entire Puyallup River watershed which
is also known as Water Resource Inventory Area 10 (WRIA 10). WRIA 10 stretches from the top of Mount Rainier
to Puget Sound and includes Joe's Creek, Lakota Creek, and the Hy1ebos Creek drainages within the City of
Federal Way. The Hylebos Watershed within the Corporate City limits is in excess of 50% of the entire watershed.
The mission of the council is to provide a forum which gives those in the watershed the opportunity to promote and
implement programs which restore, maintain and enhance the watershed while protecting its economic,
environmental, and cultural health. Smaller, affiliate groups of interested stakeholders will be the conduit through
which proposed projects flow to the State Salmon Board for funding consideration.
B. King County'S Proposed Lead on Salmon Recovery Funding: in WRIA9 - The Committee approved a draft letter to
King County supporting King County as the lead entity of Water Resource Inventory Area (WRIA) #9, the
Cedar/Green drainage. The Committee's concerns include fair distribution of funds for watershed and salmon
projects, especially since approximately 50% of the entire WRIA#lO area is within the municipal boundaries of the
City of Federal Way.
C. Planning Commission Recommendation on Sign Code - The Committee reviewed the latest draft of the amendments
to the 1995 Sign Code. Many of the changes are the addition of definitions or process and procedures changed by
separate amendments. Other concerns such as being able to notify the community of events taking place were
raised in comments from Lorene Fortini and Bernie Price of the Center Stage Theater and Jubilyn Lyber, a local
property manager. Following discussion, the Committee m/s/c recommendation of approval of the Sign Code
amendments to the City Council with one language edit in the community service and civic events section ( a change
from or to and/or).
6. FUTURE MEETINGS
The next meeting will be held at 5:30pm in City Council Chambers on Monday, July 19, 1999.
7. ADJOURN
The meeting was adjourned at 6:55pm.
I:\LU- TRANS\JUL 7LUTS. WPD
DATE:
July 19, 1999
TO:
Phil Watkins, Chair
Land Use/Transportation Committee
FROM:
Ken Miller, Deputy Public Works Director
~
SUBJECT:
Military Road at Star Lake Road Signalization Project
Budget Adjustment, Final Acceptance and Retainage Release
BACKGROUND
Prior to release of retainage on a Public Works construction project, the City Council must accept the
work as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. The above referenced contract with Totem Electric of Tacoma, Inc. is complete. The final
construction contract amount is $178,745.18. This is $17,190.38 or 10.6% over the $161,554.80
(including contingency) budget that was approved by the City Council on September 15, 1998.
Major Change Order Items ORIGINAL BID ACTUAL COST INCREASED
Asphalt Concrete Pavement 7,802.00 26,197.80 18,395.80
Traffic Control Labor 6,020.00 13,412.00 7,392.00
Pavement Reinforcement Fabric 0 3,429.96 3,429.96
TOTAL $29,217.76
During the construction phase of the project, the limits for the pavement restoration as well as the
pavement condition in the immediate vicinity of the project was reevaluated. Based on the evaluation,
it was determined that additional asphalt concrete pavement and pavement reinforcement fabric would
be needed to maintain the roadway integrity of the old concrete street.
Staff recommends funding the additional $17,190.38 from the 1999 Asphalt Overlay contingency due
to the primary reason for the change order was the increased quantity of asphalt concrete pavement.
Staff will be present at the July 28, 1999 Land Use & Transportation meeting to answer any questions
the Committee might have.
RECOMMENDATION
Place the following items on the August 17, 1999 Council Consent Agenda for approval:
1.
2.
Authorize transferring $17,190.38 from the 1999 Overlay contingency to fully fund this project.
Acceptance of the Totem Electric of Tacoma, Inc., Military Road at Star Lake Road
Signalization Project, in the amount of$178,745.18, as complete.
K:\LUTC\ 1999\ST ARLAKE.MEM
CITY OF ..
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~~~
DATE:
July 20, 1999
TO:
Phil Watkins, Chair
Land Use and Transportation Committee
Ken Miller. Deputy Public Works Director ¥fYJ
Gateway Design Approval for the South 32(Jh Street and Pacific Highway
South Intersection Improvements
FROM:
SUBJECT:
Background
At the Committee's May 17, 1999 meeting, staff received approval of the 30 % roadway design
and authorization to proceed with right of way acquisition. At the same meeting, the Committee
was presented with the following three gateway design concepts:
1)
Landscape Concept - this includes large boulders, a trickling water feature, and
"Northwest" style landscaping and planting;
2)
Low Wall Concept - this is a highly visible, textured and colored block wall
ranging in height from 18 to 48 inches and softened with a backdrop of formal
plantings;
3)
Structure Concept - includes metal shelters with the roof and posts painted dark
green and blue; a low foundation wall provides seating.
After discussion of the design concepts, the Committee requested staff to develop an alternative
incorporating several of the elements contained in the above three concepts including a water
feature, boulders, lighting, seating, stamped concrete, landscape plantings, and trellis. The trellis
structure could be designed to allow for future display of art work or other objects.
Public Works staff will be in attendance at the July 28th meeting to present and discuss the new
gateway design alternative with Committee members.
Recommendation
1.
Approve a gateway design concept and forward a recommendation to the City Council for
approval at the September 7, 1999 meeting;
Authorize staff to proceed with final design of the selected alternative.
2.
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CITY OF -
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DATE:
July 19, 1999
SUBJECT:
Phil Watkins, Chair
Land Use/Transportation Committee
Jeff Pratt, Surface Water Manager ~
Garden Terrace - SWM Project WH9A - CIP - 02
TO:
FROM:
BACKGROUND:
Garden Terrace is a proposed development project which fronts S 3381h Street just south of City Hall.
It is abutted on the west by the BP station on the comer of 151 way So and So 3381\ the postal center on
the south, and Lake # 1 on the east. As the southern portion of this project proposes improvements which
impact the above referenced future proposed SWM capital project, a.k.a., Lake #1 Overflow Channel,
SWM has asked the developer to provide a portion of the improvements.
The portion of improvements to be provided by the development are sufficient to convey flows resulting
from a 25-year rainfall event in the tributary basin. SWM recommends that on certain trunk lines
serving the City, it is more appropriate to accommodate the 100-year rainfall event. In order to
accommodate the larger event, this line must be increased in size from 42" to 48" in diameter. The cost
of this incremental size increase is $22,800.00.
It is in the best interest of the development and the City that both the required and the incremental storm
water improvements be installed concurrent with the construction ofthe Garden Terrace project. The
Lake # 1 Overflow Channel is not scheduled for construction until the year 2012 and therefore no budget
exists to accomplish the incremental improvements discussed above. Staff is therefore requesting
Council authorization to use $22,800.00 of its unappropriated capital project ending fund balance -
projected to be $469,904.00 in the year 2000.
RECOMMENDATION:
Staff recommends that the following item be placed on the August 3, 1999 Council consent agenda for
approval:
Appropriation of $22,800.00 of the unappropriated capital project ending fund balance for use
in the construction of a portion of WH9A - CIP - 02.
K:\LUTC\ 1999\wh9acip2.mmo
CITY OF IF
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~~~
DATE:
July 14, 1999
TO:
Phil Watkins, Chair
Land Use/Transportation Committee
Jeff Pratt, Surface Water Manager ~
1999 Surface Water Management (SWM) Annual Improvements
Program - Bid A ward
FROM:
SUBJECT:
BACKGROUND:
This year's annual improvement program includes two projects whose descriptions are provided
below. SWM has received bids on the two projects from contractors listed on the City's Small
Works Roster. As the bid amounts on each project are in excess of $20,000, we are seeking
Council's approval to award the bid to the lowest responsive, responsible bidder.
Military Road South Drainage Improvements
The existing conveyance system along Military Road South near S. 288th Street is inadequate to
convey the existing and future storm water runoff from the tributary basin. Flooding has been
reported during various storm events. The project proposed would replace the existing 12-inch pipe
with 24-inch pipe.
The Surface Water Management Division invited forty-two contractors currently on the Small
Works Roster to bid on the above project. On July 20, 1999, the City received six (6) bids. The
contractor with the lowest-bid for this project is Dennis Craig Construction, with a total bid amount
of$99,954.30. The engineer's estimate for this project is $110,138.00. Based on reference checks
completed by city staff, there is no known reason why this low bidder should not be able to
successfully complete this project to the City's satisfaction.
Funding for this project exists within the S WM capital budget annual programs section. This portion
of the capital budget includes $118,195.00 for minor capital improvements in 1999.
North Fork West Hvlebos Fish Passage Improvement Project
The North Fork of West Hylebos Creek, also known as Spring Valley, is an extremely productive
salmonid habitat providing spawning and rearing areas for Coho, Chum, Steelhead and Cutthroat.
Historically, Hylebos Creek has been recognized as one ofthe most productive creek systems for
Chinook, a salmonid recently added to the endangered/threatened species list. Chinook may still be
present in this system with the most recent documented siting occurring in Spring Valley in 1994.
The Surface Water Management Division proposes the North Fork West Hylebos Stream Restoration
Project in order to restore fish passage to Spring Valley and encourage a conducive spawning and
rearing habitat. The project area includes approximately 0.5 miles of stream channel in an
undeveloped open space that is owned by the City of Federal Way. The project site is located south
ofS. 359th Street and east of Highway 99. The proposed project consists oftwo phases. The first
phrase includes the removal of an undersized culvert associated with a primitive road and the
restoration of the stream channel. The second phase involves the repair of existing log weirs and the
construction of an additional two weirs located south of the South 359th Street culvert.
The repair and addition of log weirs, removal of the undersized culvert, and restoration of the stream
channel will eliminate fish passage barriers and allow salmonid access to productive spawning and
rearing habitat. State laws recognizing the importance of and requiring fish passage include RCW
75.20, RCW 77.16.210, RCW 75.20.061, and RCW 77.12.425. The removal of human made
barriers and the enhancement of fish passage will contribute to healthy and sustainable salmonid
stocks.
The Surface Water Management Division invited forty-two contractors from the Small Works Roster
to bid on this project. On July 20, 1999, the City received five (5) bids. The contractor who
submitted the low-bid for this project is Roadway Construction, with a total bid amount of
$60,734.55. The engineer's estimate for this project is $42,438.00. Based on past experience with
this contractor, there is no known reason why this low bidder should not be able to successfully
complete this project to the City's satisfaction.
Funding for this project exists in the SWM capital budget annual programs section. This portion of
the capital budget includes $35,459.00 for lake and stream improvements and $123,932.00 for water
quality improvements in 1999. This project includes elements oflake and stream improvements and
water quality improvements. Currently SWM is pursuing a grant for this project through funds that
have just become available through the 1999 Washington State Salmon Recovery Grants Program.
The Grant would require a 25% minimum matching amount.
RECOMMENDATION:
Staff recommends that the Committee place the following items on the August 3, 1999 City Council
agenda for approval:
1.
Award the Military Road South Drainage Improvements project to the lowest responsive,
responsible bidder, Dennis Craig Construction, in the amount of $99,954.30 and establish
a 10% construction contingency totaling $9,995.43 for this project.
2.
Award the North Fork West Hylebos Fish Passage Improvement Project to the lowest
responsive, responsible bidder, Roadway Construction, in the amount of $60,734.55 and
establish a 10% construction contingency totaling $6,073.45 for this project.
3.
Authorize the Surface Water Management to accept State and Federal grant matching funds
through the Washington State Salmon Recovery Funding Program should they become
available.
K:\LUTC\1999\swm 1999.wpd
Bid Tabulation SWR Number: 99-001
Military Road South Drainage Improvements
Bid opening July 20. 1999
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Bid 1 Bid 2 Bid 3 Bid 4 Bid 5 Bid 6 Engineero Eotimote
Denni. Croig Conotruction Mo.. eon_on deli ConotNction Tydioo Inc. Cempbell Conotruction Engberg ConotNction
Item Amount Unit Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Totol Unit Price Totol
Mobilizotion 1 lS 9100.00 $9.100.00 10000.00 $10.000.00 20240.00 $20.240.00 10000.00 $10.000.00 7500.00 $7.500.00 12000.00 $12.000.00 8158.00 $8.158.00
Traffic Control labor 500 HR 31.00 $15.500.00 30.00 $15.000.00 29.65 $14.825.00 26.00 $13.000.00 30.00 $15.000.00 32.00 $16.000.00 30.00 415.000.00
Removol of Structure and Obstruction 1 lS 4962.00 44.982.00 8000.00 $8.000.00 3690.00 $3.690.00 10000.00 $10.000.00 5000.00 $5.000.00 4960.00 44.960.00 3500.00 $3.500.00
Shoring or extre excavation CI. B 5300 SF 1.00 $5.300.00 1.00 $5.300.00 0.01 $53.00 0.10 $530.00 0.25 $1.325.00 2.00 $10.600.00 2.00 410.600.00
A.phelt conc. Patch 370 SY 12.00 44,440.00 14.00 45.160.00 16.90 $6.253.00 20.00 $7.400.00 21.87 $8.091.90 37.60 $13.912.00 15.00 $5.550.00
Temporary pavement patch 370 SY 9.00 $3.330.00 6.00 $2.220.00 8.50 $3.145.00 3.00 $1.110.00 5.00 41.850.00 29.00 $10.730.00 10.00 $3.700.00
CI...III Reinf. Conc. Storm Sewer Pipe. 12 In. Diam. (Modified) 37 IF 28.80 $1.065.80 76.00 42.812.00 78.50 $2.904.50 40.00 $1.480.00 40.00 $1.480.00 39.00 $1.443.00 35.00 $1.295.00
Closs III Reinf. Conc. Storm Sewer Pipe. 24 In. Diam. (Modified) 662 IF 37.35 $24.725.70 76.00 $50.312.00 74.50 $49.319.00 50.00 $33.100.00 89.67 $59.361.54 47.60 $31.511.20 45.00 429.385.00
Closs III Reinf. Conc. Storm Sewer Pipe. 30 In. Diam. IModified) 60 IF 57.10 $3.426.00 86.00 $5.160.00 128.25 $7.695.00 70.00 $4.200.00 80.00 $4.800.00 96.00 $5.760.00 60.00 $3.600.00
Drop Inlet Type 1 (Modified) 1 EA 3174.00 $3.174.00 800.00 $800.00 2500.00 $2.500.00 2500.00 $2.500.00 2050.00 $2.050.00 2960.00 $2.960.00 3500.00 $3.500.00
Catch Bosin Type 2. 48 In. Diam. (Modified) 5EA 2201.00 $11.005.00 2500.00 $12.500.00 2180.00 $10.900.00 3000.00 $15.000.00 2250.00 $11.250.00 2960.00 $14.800.00 2500.00 412.500.00
Catch Bosin Type 2. 60 In. Diam. (ModiflOd) 2EA 35B7.oo $7.174.00 3200.00 46.400.00 3330.00 46.660.00 7500.00 $15.000.00 4250.00 48.500.00 5360.00 $10.720.00 4000.00 $B.Ooo.OO
Connection to drainage .tructure 3EA 644.00 $1.932.00 300.00 4900.00 450.00 $1.350.00 2000.00 $6.000.00 500.00 $1.500.00 662.00 $1.986.00 500.00 $1.500.00
Trench foundation .tobilization 70 IF 15.00 41.050.00 30.00 $2.100.00 12.10 4847.00 10.00 $700.00 5.00 $350.00 9.60 4672.00 5.00 $350.00
Seeding. fertilizing. and mulching 1000 SF 0.75 $750.00 1.00 $1.000.00 0.85 4850.00 1.00 $1.000.00 1.50 41.500.00 3.20 $3.200.00 0.25 $250.00
Temporary water pollution/ero.ion control 1 lS 2500.00 $2.500.00 1 000. 00 41.000.00 1820.00 $1.820.00 2980.00 $2.980.00 3000.00 43.000.00 4690.00 44.690.00 3000.00 $3.000.00
Cement conc. Barrier curb and autter 10 IF 50.00 $500.00 50.00 $500.00 40.00 4400.00 100.00 $1.000.00 75.00 $750.00 67.00 $670.00 25.00 $250.00
Totol $99.954.30 $129.184.00 $133,451.50 $125.000.00 $133.308.44 $146.614.20 $110.138.00
Total Bid Amount (Attachment BI $99.954.30 $129.184.00 $133.451.50 $135.250.00 $144.772.97 $149.614.20
Bid Signature (Attachment D) yes yo. yes yo. yo. yes
Bid Bond (Attachment E) yes ye.' yes yes yes yes
Addendum received/u.ed yes yo. yes yes yes yo.
..~
Bid Tabulation
North Fork Hylebos Stream Restoration
Bid opening July 20,1999
Bid 1 Bid 2 Bid 3 Bid 4 Bid 5 Estimated Cost
ENGBERG CONSTR. MOSS CONSTR. ROADWAY CONSTR. TYDICO INC. GRAY HARPER KCM
n_" .. Unit Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total
Mobilization 1 LS 8000.00 $8,000.00 6500.00 $6,500.00 4500.00 $4,500.00 15000.00 $15,000.00 15500.00 $15,500.00 $2,200.00 $2,200.00
Traffic Control 1 LS 5600.00 $5,600.00 2000.00 $2,000.00 2000.00 $2,000.00 5000.00 $5,000.00 3500.00 $3,500.00 $1,000.00 $1,000.00
Removal of Structure and Obstruction 1 LS 2640.00 $2,640.00 10000.00 $10,000.00 4000.00 $4,000.00 1000.00 $1,000.00 11700.00 $11,700.00 $650.00 $650.00
Ditch Excavation 14 CY 29.00 $406.00 50.00 $700.00 50.00 $700.00 50.00 $700.00 40.00 $560.00 $16.00 $224.00
Man Rock 23 TON 54.00 $1,242.00 70.00 $1,610.00 225.00 $5,175.00 50.00 $1,150.00 100.00 $2,300.00 $300.00 $6,900.00
Coir Fiber Blanket 85 SY 7.60 $646.00 50.00 $4,250.00 30.00 $2,550.00 20.00 $1,700.00 32.00 $2,720.00 $5.25 $446.00
Root Wad 3 EACH 940 . 00 $2,820.00 500 . 00 $1,500.00 500.00 $1,500.00 500.00 $1,500.00 950.00 $2,850.00 $250.00 $750.00
Stabilizing Log 2 EACH 2100.00 $4,200.00 1 500. 00 $3,000.00 500 . 00 $1,000.00 500 . 00 $1,000.00 1300.00 $2,600.00 $450.00 $900.00
Root Wad Bank Protection 10 EACH 790.00 $7,900.00 500.00 $5,000.00 500.00 $5,000.00 1000.00 $10,000.00 900 .00 $9,000.00 $1,000.00 $10,000.00
Log IMth Root Wad 3 EACH 960.00 $2,880.00 2000.00 $6,000.00 1500.00 $4,500.00 1000.00 $3,000.00 1100.00 $3,300.00 $350.00 $1,050.00
Log 3 EACH 1460.00 $4,380.00 1500.00 $4,500.00 400.00 $1,200.00 500 . 00 $1,500.00 800.00 $2,400.00 $300.00 $900.00
Single Log Weir 2 EACH 3600.00 $7,200.00 1 500.00 $3,000.00 500.00 $1,000.00 3000.00 $6,000.00 2100.00 $4,200.00 $600.00 $1,200.00
Double Log Weir 3 EACH 5380.00 $16,140.00 2000.00 $6,000.00 700.00 $2,100.00 5000.00 $15,000.00 2500.00 $7,500.00 $800.00 $2,400.00
Downed Tree 1 EACH 1200.00 $1,200.00 500 . 00 $500.00 1 500. 00 $1,500.00 1 000 . 00 $1,000.00 650.00 $650.00 $250.00 $250.00
Hydroseeding 1700 SF 2.10 $3,570.00 1.00 $1,700.00 1.00 $1,700.00 1.00 $1,700.00 1.00 $1,700.00 $0.30 $510.00
Landscaping 1 LS 3900.00 $3,900.00 6500.00 $6,500.00 7500.00 $7,500.00 10000.00 $10,000.00 8700.00 $8,700.00 $3,400.00 $3,400.00
Temporary Water PollutionlErosion Control 1 LS 3200.00 $3,200.00 2000.00 $2,000.00 10000.00 $10,000.00 2250.00 $2,250.00 9800.00 $9,800.00 $1,200.00 $1,200.00
Total $77,924.00 $66,260.00 $60,734.55 $83,855.00 $88,980.00 $36,902.28 SubTotal
$5,535.00 15%
Bid Signature (Attachment 0) yes yes yes yes yes Contingency
Bid Bond (Attachment E) yes yes yes yes yes
Subcontractor List (Attachment F) yes yes yes yes yes $42,437.28 Total
Combined Affidavit and Certification Form (Attachment G) yes yes yes yes yes
Contractor's Compliance Statement (Attachment H) yes yes yes yes yes