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PRHSPSC PKT 10-08-2013MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Action Topic Title/ Description City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee October 8, 2013 City Hall 5:30 p.m. H lebos Conference Room Page or Info A. Approval of Minutes: September 10, 2013 MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Action Topic Title/ Description Presenter Page or Info A. Approval of Minutes: September 10, 2013 3 Action B. Approval of Special Minutes: September 16, 2013 5 Action C. First Amendment to the JGM Technical Services "On Call" Electrical Ikerd 7 Action Agreement D. Program Year 2014 CDBG Annual Action Plan Bennett 9 Action E. Develop a Written Policy for Private Development of City Property Richardson 69 Action F. BPA Trail Korean Community Garden Miller 73 Action G. Number of Voting Members for City Commissions and Boards Richardson 75 Information 5. PENDING ITEMS • Veterans Memorial • Banners • Festival Days 6. NEXT MEETING: Tuesday, November 12, 2013 5:30pm — Hylebos Conference Room 7. ADJOURNMENT Council Date N/A N/A Consent 10/15/13 Consent 10/15/13 City Council Business 10/15/13 Consent 10/15/13 N/A Committee Members city Staff Susan Honda, Chair Cary M. Roe, P. E., Director of Parks, Public Works and Emergency Management Jeanne Burbidge Mary Jaenicke, Administradve Assistant II Kelly Maloney 1 K: \PRHSPS Committee \2013 \100813 prhsps ag.doc This Page Left Blank Intentionally City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 10, 2013 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Council members in Attendance: Diana Noble - Gulliford Staff Members in Attendance: Cary Roe, Director, Parks, Public Works & Emergency Management, Brian Wilson, Chief of Police, Pat Richardson, Director /City Attorney, Ken Miller, Public Works Director, and Mary Jaenicke, Administrative Asst. II. Guests: Keith Livingston, Arts Commission, Mike Park and Hee Jung Lee, Federal way Korean Association Chair Honda called the meeting to order at 5:31p.m. Public Comment: Keith Livingston, spoke in favor of moving the Ceremonial Tree Lighting event to the Federal Way Community Center (FWCC). He stated the event would be far more personal and be more of a seasonal event. Arts Commissioner Cindy Piennett submitted written comments for Chair Honda to read into the record. She stated that the Tree Lighting event is not on the Arts Commission work plan, and they do not have a budget to cover the expenses. She had two questions: 1) Why is the Arts Commission being asked to sponsor and facilitate the event? Perhaps the Parks & Recreation Department could sponsor the event. 2) Why is the event held at the Commons Mall? The FWCC would be a more appropriate facility for the event. Commission Comment: None. APPROVAL OF MINUTES Committee member Burbidge moved to approve the August committee minutes as written. Committee member Maloney seconded. Motion passed. BUSINESS ITEMS BPA Trail Korean Community Garden — Discussion Only Mr. Miller stated the Federal Way Korean Association is requesting to use property on the BPA Trail, north of the Aquatic Center. Hee Jung Lee and Mike Park from the Federal Way Korean Association were in attendance to make a presentation. The area is approximately 4 acres and will be split up into phases. Mr. Park stated that this idea developed about two years ago. Mr. Park stated that they were seeking Council approval before they moved any further on the project. Concerns about the area are: power, water and parking. Mr. Park stated that the Korean Association is not asking for any financial contribution from the city. They are looking at grant opportunities. The deadline for the grants is October/November for next year's budget. Hee Jung Lee added that there are other organizations that are working on this project. Once the City Council approves the proposal, they will be able to develop more of a firm plan and start to move forward. Committee member Maloney asked Ms. Richardson if the city would be required to offer the opportunity for a community garden to other non -profit organizations. Ms. Richardson answered that this is a question that needs to be looked at. The city has contracts with other non - profits to use city facilities. She would like to review the land use issues. Mr. Park asked Chair Honda what her plan is with this topic. She answered that she would like to have the City Attorney review the legalities. The Committee as a whole likes the idea and would like to see it move forward but there are issues that need to be discussed and reviewed. There is a concern that other non - profit groups may want to do some development on City property and it may not be in -line with what the city wants, and they would not be able to stop it. A policy on the use of public property for parks and open space needs to be developed. Valley Com 10 -Digit Non - Emergency Number — Information Only Chief Wilson stated that through the E911 system, there has been the need for a non - emergency number, for people to call for non - emergency situations. The Valley Com Operations Board looked at several different options. The best option was to have an individual number assigned to each City. This number will go directly to a call receiver, if the call receiver deems that the call is an emergency, they can make that decision and forward to 911. The effective date is September 16, 2013, and the number is 253- 835 -2121. K:\PRHSPS Committee\2013 \091013 prhsps Min.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 10, 2013 Summary Page 2 Application Process for City Commissions and Boards Ms. Richardson reported that are inconsistencies in the qualifications for Boards and Commissions. The committee reviewed the Ethics Board, Diversity Commission, the application form and criminal background checks. After discussion it was decided to add the following qualifications to the Ethics Board: Reside within the City and have a preferred experience/background in ethics, and to add removal by council action. Proposed change to the Diversity Commission: Must reside within the City. Proposed change to the application form: Remove the address, employer and hobbies /interests, and add the following information: CDBG Loan Advisory Review Committee to list of Committees, E -mail and phone number, confirmation that applicant meets the requirements, ability to attend activities listed on Board/Committee's Work Plan to be identified by the Chair or Representative of the committee, where to submit application, and notice that the application and attachments are subject to public disclosure. The following interview questions will be answered in writing and submitted with their application: 1) Why do you want to serve on this Board/Commission 2) What are your prior experiences in this area 3) How do you see your role as a Board Member /Commissioner 4) Is there anything in your past or recent activities that would be perceived as an embarrassment. Criminal History was also discussed. Request for criminal history must be related to employment or what the person will be doing. The information cannot be redistributed. After discussing the request for criminal history, it was decided that adding the question regarding past or recent activities perceived as an embarrassment would give them enough information. The Youth Commission and number of voting members will be discussed at the October Committee meeting. Committee member Burbidge moved to forward the modified direction for the application process to the September 17, 2013 City Council meeting under Council Business for discussion and action. Committee member Maloney seconded. Motion passed. Committee member Burbidge moved to amend the agenda and add Holiday Tree Lighting as item E to the agenda. Committee member Maloney seconded. Motion passed. Holiday Tree Lighting Chair Honda provided the background information. She stated that three years ago she attended the City Council Retreat. Then Council member Dovey said that he would like a tree lighting ceremony. The Arts Commission was given the task of planning and organizing the event. The plan was to have it at the Federal Way Community Center (FWCC). There were four trees at the FWCC that could be lit. The Mayor and the Council decided they wanted it downtown at the Commons Mall. This item was brought up at the September Arts Commission meeting. Chair Honda reported that several members of the Arts Commission would like it moved to the FWCC. The Mayor has said he would like it downtown at the Mall with a bigger tree. The Arts Commission is willing to do this event, but they would like help from other commissions. Mr. Roe stated that he had a recent conversation with the Mayor and he seemed to be flexible on location. Discussion was held regarding holding the event at the FWCC, and the different activities that could be offered along with the tree lighting. Chair Honda stated that it is almost October, so there is not much time to do a lot of new ideas. Mr. Roe added that a realistic approach would be to focus on a good solid event and then grow the event from there. Discussion was held on whether or not this should move on to the Council Business or Consent agenda. It was decided to place it on Council Business so Council can discuss it as a whole, and the public will be aware of the possible change. Committee member Maloney moved to add the Tree Lighting Ceremony on Council Business at the Council Meeting on September 17, 2013. Committee member Burbidge seconded. Motion passed. PENDING ITEM None NEXT MEETING October 8, 2013 at 5:30pm ADJOURNMENT Meeting adjourned at 7:55p.m. 4 City of Federal Way City Council Special Meeting PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 16, 2013 7:00 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge Council Members in Attendance: None Guests in Attendance: Human Services Commissioners Lydia Assefa- Dawson, Kathryn Scanlon, Mary Schultz, Jack Stanford Staff Members in Attendance: Jay Bennett, Community Services Manager; Amy Jo Pearsall, City Attorney; Dee Dee Catalano, CDBG Coordinator Chair Honda called the meeting to order at 7:45 p.m. BUSINESS ITEMS Review Human Services Funding Strategies Mr. Bennett stated that the Human Service Commission's 2013 -2014 Work Plan includes a review of the City Council human services funding strategies that were adopted in 1996. He asked the Council members and Commissioners to suggest information they would like staff to gather for this effort. Council members and Commissioners discussed the strategies and what information may be useful for a review of the strategies. Mr. Bennett said that staff will gather the information requested tonight and will present it at the next special meeting on October 21. ADJOURNMENT Meeting adjourned at 8:25 p.m. 5 This Page Left Blank Intentionally COUNCIL MEETING DATE: October 15, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: FIRST AMENDMENT TO THE JGM TECHNICAL SERVICES "ON CALL" ELECTRICAL AGREEMENT POLICY QUESTION: Should the Mayor and Council authorize a first amendment to the JGM Technical Services "On Call" Electrical Agreement? COMMITTEE: PRHSPS MEETING DATE: October 8, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT,BY: Steve lkerd, Parks & Facilities Manager DEPT: PRCS ............. --............................._...........-- ......... ............--.......................................--._....... ................... ............................... .................. ............................_ ... --._............$.......................................-- ....... ............_._........................... ..._........................... - - - - -- -- - -....._.......................... I .... . ................ . ....... . History: Following a competitive bid process, JGM Technical Services entered into an "On Call" Electrical Agreement, February 2012. This service provides electrical repairs and minor improvements. The Department experienced a high amount of unexpected service calls during the first two years of this agreement; including wire theft, and there is a need to increase the amount of compensation and while in this process extend the term for one more year. By mutual agreement, we seek authorization to extend their term for an additional year through 2015 at the same 2012 rate and increase the compensation by $40,000.00, for a grand total contract value of $100,000.00. Funding for this service is covered through the Facilities and Park Operations accounts. Options Considered: 1. Approve a first amendment to the JGM Technical Services Agreement by extending their term an additional year and increase the compensation by $40,000.00, for a contract total not to exceed $100,000 and authorize the Mayor to execute said amendment to the full Council October 15, 2013 consent agenda for approval. 2. Do not authorize a first amendment and provide direction to staff MAYOR'S RECOMMENDATION: Approve a first amendment to the JGM Technical Services Agreement by extending their term an additional year and increase the compensation by $40,000.00, for a contract total not to exceed $100,000 and authorize the Mayor to execute said amendment to the full Council October 15, 2013 consent agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: Comm-idea Council initial COMMITTEE RECOMMENDATION: I move to forward the approval of a first amendment to the JGM Technical Services Agreement by extending their term an additional year and increase the compensation by $40,000.00, for a contract total not to exceed $100,000 and authorize the Mayor to execute said amendment to the full Council October 15, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of authorizing a first amendment to the JGM Technical Services Agreement by extending their term an additional year and increase the compensation by $40,000.00 for a contract total not to exceed $100, 000 and authorize the Mayor to execute said amendment. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # SUBJECT: PROGRAM YEAR 2014 CDBG ANNUAL ACTION PLAN POLICY QUESTION: Should the City Council approve the Community Development Block Grant Annual Action Plan for Program Year 2014? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: October 8, 2013 CATEGORY: X Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jay Bennett, Community Services Manager DEPT: Community & Economic Development Services Attachments: 2014 Community Development Block Grant Annual Action Plan Background HUD's Community Development Block Grant (CDBG) program reporting format is called the Consolidated Plan. The Consolidated Plan has two components; the five -year Strategic Plan (January 1, 2012 to December 31, 2016) and the Annual Action Plan (AAP). The five -year Strategic Plan is the overall framework of goals for the CDBG program. The Annual Plan outlines specific programs to be implemented that reflect the five -year goals. Each year, the City Council adopts the Annual Action Plan for CDBG funding. The plan needs to be adopted and submitted to HUD on November 15, 2013 in order for the City to qualify for CDBG funding the next year. After proper public notice, the Human Services Commission solicited public comment on community needs and held a public hearing at their meeting on August 20, 2013. Public Notice for comment on the Annual Action Plan was advertised on August 30, 2013. The Human Services Commission reviewed the draft PY 2014 AAP at their regularly scheduled meeting on September 16, 2013 and then held a public hearing on September 3 d to take further comment on the activities targeted to address priority needs in the areas of community development, housing and public services, which are integrated into this Action Plan. As of this date, the City has not yet received HUD confirmation of funding levels for the next program year because the federal budget has not yet been approved. The PY 2014 AAP budget assumes CDBG funding at the same equivalent level as PY 2012.The plan complies with the specified format and addresses the HUD required subject matters. The PY 2014 Action Plan budget includes: REVENUES 2014 CDBG Grant $ 576,450 2013 Carry Forward $ 394,383 Program Income $ 3,000 NSP3 $ 100,000 Section 108 Disbursement (potential) $3,030,000 Total $4,103,833 EXPENDITURES Plannin Admin $ 115,290 Public Services $ 86,465 CERF $ 635,236 Section 108 (potential) $3,035,000 NSP3 $ 100,000 Contingency $ 134,458 9 Options: 1. Approve the Program Year 2014 CDBG Annual Action Plan. 2. Direct staff to make changes to the 2014 CDBG Annual Action Plan. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: Council DIRECTOR APPROVAL: Council COMMITTEE RECOMMENDATION: I move to forward the Program Year 2014 Community Development Block Grant Annual Action Plan to the October 15, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Program Year 2014 Community Development Block Grant Annual Action Plan. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 10 41k OF Federal Way The Annual Action Plan outlines the planned activities and outcomes that will be supported with the City of Federal Way's 2014 CDBG funds 11 This Page left Blank 12 *z SF 424 The SF 424 is part of the CPMP Annual Action Plan. SF 424 form fields are A, nl"v4� included in this document. Complete the fillable fields (blue cells) in the table below. The other items are pre - filled with values from the Grantee ��ext c x e t ,Ee ::. �:. gale ►a r., ncai�on rre -a ncazion ate:Received b' t tb pw!ee. Federal Identifier , ❑ Construction Construction . Nan Construction Non Const ction Applicant Information Jurisdiction City of Federal Way UOG Code _. Street Address Line 1 33325 8th Avenue South Organizational DUNS 61- 250 -9901 Street Address Line 2 Orqanizational Unit City Federal Way Washington Department Community & Economic Development ZIP 98003 Country U.S.A. Division Community Services Employer Identification Number EIN : ounty Kin 91- 1462550 Program Year Start Date MM /DD 01/01 Applicant Type: Specify Other Type if necessary: Local Government: C- Municipal "'Specify Other Type Program Funding U.S. Department o Housing and Urban Develo men Catalogue of Federal Domestic Assistance Numbers; Descriptive Title of Applicant Project(s); Areas Affected by Project(s) (cities, Counties, localities etc.); Estimated Funding ommunity Development Block Grant action ,1I Dart GUaia'itee , ' Loan Fund �t}t aff*ederai CNay 00MGrant Amount $3'030,900 $Additional HUC I Grants) Leverage Describe $0 Additional Federak Funds Leveraged $0 $ dditional' State Funds Leveraged $o Locally Leveraged i rinds Grantee Furlcls Leveraged N/A $anticipated Prograrn;income $3,656,—( 00 Other "(Describe) ota) art e Leveraged foi` CD$G- b6sedf Projects) Home Investment Partnerships Program 114.239 HOME 13 Anticipated Pr`.ograrn Income 'Ether (Describe) . otalfunds Leveraged for" HQI�tE- based Projects) Housing Opportunities for People with AIDS 14.241 HOPWA N/A HOPWA Project Titles Description of Areas Affected by HOPWA Project(s)` HOPWA Grant Amoant $Additional HUD Grant(s) Leveraged Describe $Additional Federal Funds.Leveraged Additional State Funds Leveraged $Locally L "everaged Funds Grantee Funds Leveraged Anticipated Program Income Other (Describe) Total Funds Leveraged for HOPWA -based Project(s) rESG rgency Shelter Grants Program 14.231 ESG Projec t Titles Description of Areas Affected by ESG Projects) G Grant Amount ` Additional HUD Grant(s)'Leveraged Describe Additional Federal Funds Leveraged Additional State Funds Leveraged $Locally Leveraged Funds Grantee Funds Leveraged Anticipated' Program Income Other (Describe) otal Funds Leveraged for ESG -based Project(s) Con ressional Districts of: Is application subject to review by state Executive Order 12372 Process? Applicant Districts 9 Project Districts 9 Is the applicant delinquent on any federal debt? If "Yes" please include an additional document explaining the situation. 0 Yes This application was made available to the state EO 12372 process for review on DATE X No Program is not covered by EO 12372 X Q Yes LJ No N/A Program has not been selected by the state for review Person to be contacted regarding this application First Name Skip Middle Initial Last Name Priest Title Mayor Phone (253) 835 -2401 Fax (253) 835 -2409 mai: skip .priest @cityoffederalway.com Grantee Website Dther Contact: Patrick Doherty it offederalwa .com f � { l a r $u r" S' 14 qty' rpfi510 City of Federa I Way �00�%l0.0*- / 2014 Action Plan The CPMP City of Federal Way Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan questions that CDBG grantees must respond to each year in order to be compliant with the Consolidated Planning Regulations. The Executive Summary narratives are optional. Narrative Responses Executive Summary 1. The Executive Summary is required. Include the objectives; and outcomes identified in the plan and an evaluation of past performance. 2014 Action Plan Executive Summary; The City of Federal Way presents this One Year Action Plan for the 2014 Community Development program funds. The City developed these funding decisions based upon Mayoral and City Council priorities, Human Services Commission recommendations, Community Services Division (CSD) staff analysis, public hearing comments, program performance information and consultation with various service agencies, and other stakeholders. The following describes the 2014 Goals and Objectives: Goals: • Improve and expand affordable housing options. Objectives:. o Owner - occupied housing - improve the quality of existing community and neighborhood stability and neighborhood accessible, brought to code, or made safer). owner - occupied housing stock to support revitalization efforts (i.e. housing made o Rental Housing - expand the number of affordable rental units available to disabled, lower- income individuals in the community (.e. made accessible and affordable). • Expand businesses to create jobs and assist with the development of microenterprises. Objectives: o Business Development and Job Creation - assist businesses to create new employment opportunities for low- to moderate - income individuals or create training or advancement opportunities, with 51% being low to moderate income. 15 o Development of Small Businesses - Assist micro - enterprises and small businesses in Federal Way which are the principal occupations of their owners, or which create new job opportunities for low- or moderate - income persons through technical and /or financial assistance. o Promote Economic Development Investment - Assist small businesses and encourage spot blight remediation through the improvement to commercial exterior facades. • Strengthen neighborhoods through the planning of strategic neighborhood revitalization efforts. Objectives: Revitalization of strategic areas - through the neighborhood planning process, assist residents in targeted neighborhoods in identifying obstacles and opportunities that promote sustainable neighborhood revitalization. • Increase the access of low- and moderate - income households to resources through the provision of services, education and employment training opportunities. Objectives: • Provide funding to agencies to support low- and - moderate income residents in need - stabilize or improve situation of Federal Way residents in need of supportive activities. • Expansion of access to employment and training opportunities increase access to information and other non - monetary resources and support for employment and training opportunities. • Administer the Community Development Block Grant program to meet the community needs and HUD requirements. Objectives: o Overall program administration - develop, guide and manage activities which generate long -term impacts. This Action Plan allocates a total of approximately $3.967 million dollars in anticipated 2014 Community Development Block Grant Entitlement funds, CDBG program income and other funds to support the Community Development Block Grant program. 16 2014 Goals, Objectives & Outcomes Objectives Outcomes Estimated Funding Source and Amount Goals 'Imprave and expand a€fordable housing options (A) Owner- occupied housing 45 total repairs /rehabs CDBG = $250,000 (B) Rental Housing 1 rental unit created CDBG = $30,000 (C) Fair Housing - Education Provide fair housing education for apt. owners and residents CDBG = $2,500 Goali t and businesses to create jobs and. assist with the d iopment of microenterprisPs (C) Business Development and job creation through 60 residents CDBG = $50,000 technical assistance to microenterprise startups moderate - income Federal Way residents and (D) Federal Way small business technical assistance 34 small businesses CDBG = $52,620 assisted'' 85 residents (E) Promote economic development investment 3 commercial buildings CDBG = $105,000 through the improvement of commercial exterior improved 18 residents fagades employment and training' opportunities for (F) Provide capital for small businesses through 3 microenterprises CDBG = $145,000 startup and /or business expansion loans and 1 small businesses assisted 27 people (G) Provide loan capital in redevelopment areas of I project assisted? CDBG = $3,030,000 the City that spur economic development and job (M) provide in -home counseling, skill building, 21 people creation and support services to high -risk children and Goa(: strengthen neighborfipods through;t#te`,levetopmerW` €<a strategic itelghborhood revitalisation pian (H) Engage residents and community partners in Planning /NRSA application CDBG = $ 7,500 NRSA planning effort Goafc` Increase't[ie access o€ low- ar`ttl moderate- income households to resources throurgh the.provison of ser'vice's ande igyment and training opportunities (I) Provide emergency services to low- and 44 households CDBG = $22,000 moderate - income Federal Way residents and special populations (3) Provide inclusionary and independent life 85 residents CDBG = $24,465 skills to special needs residents (K) Provide assessment coupled ` with 18 residents CDBG = $10,000 employment and training' opportunities for younger Federal Way residents who have previously dropped out of school. (L) Provide reduced -cost access to dental care 27 people CDBG = $15,000 for low- to moderate - income Federal Way (M) provide in -home counseling, skill building, 21 people CDBG = $15,000 and support services to high -risk children and their families in the City of Federal Way c)41all G rngearo #panaeaithecamunriee ,+itl(d�itt�(ttirent+s� JIJI (N) Overall program administration Contracts /ER /PH /Reports CDBG = $ 107,790 17 Past Performance The City of Federal Way continually strives to improve the performance of its operations and those of its funded agencies. In 2013, the Community Services Division will have invested over $ 750,000 in the community to meet the goals and objectives outlined in the 2012 -2016 Consolidated Plan. CDBG funds were primarily targeted toward affordable housing, economic development and provision of basic needs services. For a more detailed summary of the City's evaluation of past performance, previous Consolidated Annual Performance and Evaluation Reports (CAPER) can be viewed on the City's website at www.cityoffederalway.com. Action Plan Required Elements: Geographic Distribution / Allocation Priorities: 2. Describe the geographic areas of the jurisdiction (including areas of low income: families and /or racial /minority concentration) in which assistance will be directed during the next year. Where appropriate, the jurisdiction should estimate the percentage of funds the jurisdiction plans to dedicate to target areas. 3. Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) (91.215(a)(1)) during the next year and the rationale for assigning the priorities. 4. Describe actions that will take place during the next year to address obstacles. 2014 Action Plan General Questions response: Geographic Area Most of the limited amount of CDBG funds are available city-.wide (except for the small amount of remaining NSP3 funds invested into the Greater West Way Neighborhood, and the planning work in a potential NRSA areas), thus the investment will reach a concentration of the lowest- income persons in the city. Please refer to Attachment C of this Action Plan to view maps that distinguish the low /mod income areas of the City. The Community Development Division funded activities are available community wide to residents of all parts of Federal Way. Allocations are typically used to address high - priority needs, as identified in this plan, on a citywide basis for a project primarily benefiting low- and moderate - income households. The following section describes the customized activities that focus on a particular Neighborhood area. Understanding demographic and economic trends is important to developing a housing and community development strategy. The information presented in this section are key indicators (from the 2010 Census) relating to population and household composition and growth, economic conditions, poverty, and race and ethnicity in the City of Federal Way. 18 Composition of Family Households ■ w /Spouse ■ w /Child The City of Federal Way has a total of 32,960 households. This number includes 23,349 family households. The compositions of the familial households are 16.9% with a Spouse; 31.2% with at least one Child; 9.3% with no nonrelative; 6.4% with Nonrelatives, and 1.8% with an Unmarried partner. Veterans comprise 10.4% of the 68,792 civilian persons over 18 years old living in the city. 6,078 households paying rent in Federal Way are paying more than 35 percent of their monthly household income. 59 percent of Federal Way workers commute out of the city for their job. Of the 91,169 (non - institutionalized) persons living in Federal Way, 12.4 % of those have a disability. Median household income in Federal Way is $49, 967, twenty -two (22) percent lower than King County, while median family income is $58,358, which is 28 percent lower than the King County. 19.1 percent of families residing in Federal Way have incomes below $25,000 (2013 federal poverty line for family of 4 is $23,550) FW Racial Make -up ■ White ■ Asian ■ African American ■ Hispanic /Latino * Source 2012 Community Survey Residents with Disabilities ■ Under 18 yrs old ■ 18 -64 yrs old ■ 65 yrs old - plus The community's diversity reveals that 93 percent of the city identify as one race, composed mainly of White - 58.1 %; Hispanic or Latino - 18.5 %; African American - 10.1 %; Asian -11.9%. The percentage of the Federal Way population (Age 5 +) according to language spoken at home is 68.3% English only; 11.7% Asian; 13% Spanish and 5.8 % other Indo- European. 19 FEDERAL WAY WORKPLACE EMPLOYMENT (2010) In Federal Way: Business Description (NAICS Code) Businesses - Count Businesses- Percent Employees - Count Employees - Percent Agriculture, Forestry, Fishing and Hunting 8 0,3% 28 0.1% Mining 2 0.1% 3 010% Utilities 2 0.1% 120 0.4% Construction 243 7.8% 600 1.8% Manufacturing 78 2.5% 1,670 4.9% Wholesale Trade 85 2.7% 1,738 5.1% Retail Trade 410 13.1% 5,280 15.6% Motor Vehicle and Parts Dealers 39 1.2% 351 1.0% Furniture and Home Furnishings Stores 20 0.6% 85 0.3% Electronics and Appliance Stores 23 0.7% 85 0.3% Bld Material & Garden Equip & and Supplies Dealers 33 1.1% ` 366 1.1% Food and Beverage Stores 46 1.5% 533 1.6% Health and Personal Care Stores 46 15% 602 1.8% Gasoline Stations 19 0.6% 83 0.2% Clothing and Clothing Accessories Stores 55 1.8% 317 0.9% Sporting Goods, Hobby, Book, and Music Stores 33 1.1% 299 019% General Merchandise Stores 30 1.0% 2.118 6.2% Miscellaneous Store Retailers 63 2.0% 418 1.2% Non -store Retailers 3 0.1% 23 0.1% Transportation and Warehousing 54 1.7% 1,166 3.4% Information 54 1.7% 331 1.0% Finance and Insurance 261 8.4% _ 1,445 4.3% Central Bank; Credit Intermed & Related Activities 109 3.5% 780 2.3% Securities, Commodity Contracts, and Other 57 1.8% 328 1.0% Insur. Carriers & Related Activ.; Funds, Trsts, Other $5 3.0% 337 1.0% Real Estate and Rental and Leasing 212 6.8% 2,876 8.5% Professional, Scientific, and Technical Services 261 8.4% 1,846 5.4% Legal Services 52 1.7% 148 0.4% Management of Companies and Enterpr ises 1 0.0% 2 0.0% Admin & Support, Waste M mt, Remediat on 194 6.2% 920 2.7% Educational Services 103 3.3% 3,265 9.6% Health Care and Social Assistance 341 10.9% 5,060 14.9% Arts, Entertainment, and Recreation 59 1.9% 1,331 3.9% Accommodation and Food Services 245 7.9% 3,075 9.1% Accommodation 15 0.5% 240 0.7% Food Services and Drinking Places 230 7.4% 2,835 8.4% Other Services (except Public Administration) 366 11.7% 1,608 4.7% Automotive Repair and Maintenance 49 1.6% 258 0.8% Public Administration 40 1.3% 1,494 4.4% Unclassified Establishments 102 3.3% 62 0.2% TOTALS 3.121 33,920 This information was prepared from 2010 data from the Quarterly Census of Employment and Wages by the Washington State Employment Security Department as geo -coded and adjusted by the Puget Sound Regional Council. Where totals represent fewer than three reporting firms, or when one employer accounts for more than 80 percent of jobs, the total is withheld (noted by asterisk) to protect company privacy. Allocation Priorities The City has chosen to build off the foundation that was established in PY 2013 by allocating a significant portion of its PY 2014 funds to activities which have the potential of creating jobs /expanding business opportunities, preserving existing housing stock and providing funds for safety net services. 20 The City has determined that its use of CDBG entitlement funds for the purpose of determining compliance with the ACT's 70% rule shall be a one (1) program year beginning January 1, 2014 and ending December 31, 2014. The City's CDBG program year is the same as the City's Fiscal Year (FY). In PY 2014, 100% of the available funds will be allocated to provide assistance to persons who are low -and moderate - income. Obstacles to Meeting the Needs To address underserved needs, the City of Federal Way will continue to work with partner funders and agencies to work on needs that are not being met. The City will continue to look for other sources of funds and work with others to utilize their dollars in ways to meet these needs. The Community Services staff is involved in a number of collaborative committees and teams that identify and address issues throughout the city and the region. Given the limited amount of CDBG and other grant funding available, "however, this will be a challenge. In 2014, it will be even more of an issue due to cuts that are anticipated in CDBG funding. Sources of Funds: 5. Identify the federal, state, and local resources the jurisdiction expects to receive to address the needs identified in the plan. Federal resources should include Section 8 funds made available to the jurisdiction, Low- Income Housing Tax Credits, and competitive McKinney -Vento Homeless Assistance Act funds: expected to be available to address priority needs and specific objectives identified in the strategic plan. (92.220(c)(1)) 6. If you plan to dedicate funds within a local targeted area, provide the boundaries of the targeted area and an estimate of the percentage of funds you plan to dedicate to target area(s). (91.220(f)) Z If your plan includes a Neighborhood Revitalizai and an estimate of the percentage of funds you 'g 8. Explain how federal funds will leverage resources 9. Provide a description of how matching requireme, 10. If the jurisdiction deems it appropriate, indicate p to carry out the plan. 2014 Action Plan Sources of Sources of Funds The City of Federal Way will utilize the fol outlined in this One -Year Plan. . ➢ Community Developmen ➢ Local Funds ➢ Private, Equity ➢ Agency Contributions Area or Areas, please identify the census tracts for each NRSA to to the NRSA(s). and non- federal,public sources. )rograms will be satisfied. l land or property located within the jurisdiction that may be used response: swing funding sources to achieve the goals and objectives Grant (CDBG) The City of Federal Way's CDBG program uses the HUD entitlement allocation, potential program income generated from the commercial loan program, and NSP3 Program grant awarded funds through the State of Washington. The amount of private funds leveraged during this year is estimated at $300,000 and based upon private equity requirements of two (2) activities (Commercial Loan and Commercial Exterior Improvement) under the Community Economic Revitalization Fund (CERF) programs. It is anticipated that the following resources will be available to activities and projects during the 2014 Program Year. 21 The dollar amount associated with each of these Program categories is shown below: 20 I $ 86,465 $ 24,465 $ 15,000 $ 10,000 $ 22,000 $ 15,000 $3,035,000 Remainder T/A $ 5,000 Loan - PACC and /or Twin Lakes $3,030,000 and /or TBD Expenditures Total $3,969,375 22 OBJECTIVES & OUTCOMES - PY 2014 The City will allocate PY 2014 CDBG funds to continue to stimulate economic development while also improving the health and safety of its residents through investment into the preservation of existing housing stock and contracting with social service agencies for the delivery of safety -net services. The following CDBG- funded activities have been reviewed and are programmed for during PY 2014 in anticipation of receiving a HUD grant offer and letter of approval. Activity #1 - The City expects to utilize $86,465 of PY 2014 CDBG funds to partner with five (5) non - profit agencies to provide various public services as follows: a) Federal Way Community Center - Inclusion Program: CDBG funds will pay for .3 FTE of a Recreation Coordinator to provide social activities /services for adults with developmental disabilities, including classes, life skills training, participatory events, trips and other activities conducted with community partners. ($24,465 CDBG) Anticipated Outcomes: 85 persons served. b) HealthPoint - Primary Dental Access - CDBG funds provide comprehensive dental services for low - to moderate - income Federal Way residents. ($15,000 CDBG);. Anticipated Outcomes: 27 people served. c) Multi- Service Center - Emergency Services Program: The program provides services to individuals in need of immediate access to basic services. ($22,000) Anticipated Outcomes: 44 people served. d) Multi- Service Center - YES Program: This program provides youth employment and education services to residents of Federal Way. ($10,000) Anticipated Outcomes: 18 persons served. e) Institute for Family Development - PACT (Parents and Children Together): The program will provide in -home counseling, skill building, and support services to high -risk children and their families in the City of Federal Way. ($15,000 CDBG) Anticipated Outcomes: 21 people served. CP Goals - Strategy 3A: Provide an array of services to households to help them on the path toward self- sufficiency. Strategy 36: Provide a safety net of services to stabilize households who are in crisis or at risk. Action Steps: The city will contract with nonprofit organizations that provide key services to promote the self - sufficiency of individuals and households. Activity #2: The City will utilize $377,695 of ,PY 2014 CDBG funds and approximately $257,541 of PY 2013 carry- forward funds for Community Economic Revitalization Funding (CERF) programs /activities deemed to be a high priority need: Housing Repair Program - the City will continue to fund this program utilizing CDBG funds for investment into housing stability projects that assist income - qualified Federal Way homeowners, through the City's CDBG Housing Rehabilitation Repair Grant Program CP Goals - Strategy 2A: Support homeownership focusing on programs to assist homeowners to retain and maintain their homes, and offer new homeowner opportunities. Action Steps: a) Market and implement the Housing Repair Program to assist homeowners to make needed repairs and improvements and resolve health and safety issues including lead -based paint hazards. First year activities will include establishing program standards and procedures prior to initiation of repair activities. ($250,000 CDBG) b) Support the activities of the NSP3 Program operating in the Westway Neighborhood which provides assistance to low- and moderate - income households to purchase rehabilitated homes which have been in foreclosure ($100,000 NSP3). 23 Anticipated Outcomes: 45 single - family homes owned by low- and moderate - income persons assisted. Commercial Loan Program — Through the review and recommendation by the Loan Review Advisory Committee, the City will continue to offer small business loans under this program. The CDBG Small Business Loan Program is a competitive, low- interest loan program offering between $5,000 and $75,000 for new or expanding small businesses in the City limits. The small business must provide one dollar of private sector investment or equity for each dollar of CDBG investment. In both cases, the funds would only be provided to businesses willing to make new jobs available to low- and moderate - income persons. In addition, the City will provide assistance to retain jobs currently held by low- and moderate - income persons in cases where those jobs would be lost if not for the assistance. CP Goals - Strategy 113: Encourage the creation and growth of businesses. Strategy IC: Increase opportunities for employment in jobs providing livable incomes. Action Steps: a) Recapitalize the Commercial Loan Program which provides a Small Business loan product, providing assistance to small businesses owned (or to be owned) by persons who are low - and moderate - income and to businesses which serve neighborhoods which are primarily low- and moderate - income ($75,000). Anticipated Outcomes: Three businesses owned by low- and moderate- income persons assisted with 9 jobs created or retained for low- and moderate - income persons. Commercial Exterior Improvement Program - The City's Commercial Exterior Improvement Program provides funds to commercial property owners to make needed building facade improvements at a reduced cost. CP Goals - Strategy 1B: Encourage the creation and growth' of businesses. Strategy 1C: Increase opportunities for employment in jobs providing livable incomes. Action Steps: a) Recapitalize the Commercial Exterior Improvement Program that will provide assistance to small businesses owned (or to be owned) by persons who are low- and moderate - income and to businesses which serve neighborhoods which are primarily low- and moderate - income ($105,000). Anticipated Outcomes: Three businesses owned by low- and moderate - income persons assisted with 3 jobs created or retained for low- and moderate - income persons. Microenterprise Assistance - the City will offer assistance to microenterprise business by allocating funds for direct assistance to startup or new entrepreneurs in the city. Additionally, the City will program CDBG funds into a Microenterprise Loan Program, designed to assist businesses having five (5) or fewer employees, one or more who owns the business at the time of application. Under the Microenterprise Loan Program, loans ($5,000 - $25,000) are provided which can be used for startup costs, working capital, equipment and other fixed assets. CP Goals - Strategy 1B: Encourage the creation and growth of businesses. Strategy 1C: Increase opportunities for employment in jobs providing livable incomes. Action Steps: a) Recapitalize Microenterprise Technical Assistance Program that will provide assistance to small businesses owned (or to be owned) by persons who are low- and moderate - income and to businesses which serve neighborhoods which are primarily low- and moderate- 24 income. The assistance will be in the form of training /technical assistance. Resources: $102,620 CDBG Action Steps: b) The city will contract with Highline Community College in order to provide key services that educate, mentor and assist new startup and existing small businesses in Federal Way. c) The city will monitor the success of the Highline CC programs, ensuring compliance with terms of contract and for the reporting on investment returns. d) Recapitalize the Microenterprise Loan program that will provide assistance to small businesses owned (or to be owned) by persons who are of low and moderate income and to businesses which serve neighborhoods which are primarily low- and moderate - income. Resources $70,000 CDBG Anticipated Outcomes: 96 low -and moderate - income persons assisted through Microenterprise technical assistance trainings and 4 Microenterprise loans made that yield jobs created or retained for low- and moderate - income persons. Homeless Prevention/ Housing Parkview Services - Single Family Residence (SFR) Acquisition. The proposed project will help address the community's need for affordable, supportive housing for three residents that are currently receiving disability services from the State of WA. Parkview currently owns /operate over 50 housing units, located throughout the Puget Sound region CP Goals - Goal 2 Provide decent affordable housing and Goal 3: Establish Suitable Living Environments Strategy 2C: Provide adequate housing for homeless and special needs populations. Strategy 313: Provide a safety net of services to stabilize households who are in crisis or at risk. Action Steps: a) The City will contract with Parkview for the acquisition of one SFR home in Federal Way. b) Parkview will locate and propose purchase to the City of an SFR home. c) The City will complete the required Environmental Review Record (ERR) for proposed home. d) Once ERR is complete, Parkview will secure the property. e) Parkview will provide all pertinent documents to the city. Anticipated Outcomes: Parkview Will provide housing and case management services for three non - related LMI residents that for each and every year during the term of the CDBG investment period. Activity #3: Federal Way expects to utilize $115,290 of PY 2014 CDBG funds towards program administration and planning. Anticipated Outcomes: CDBG program Administration - Consisting of contract development and management, activity monitoring and delivery, public notices and hearings, environmental reviews completed timely expenditure of funds and required planning documents created and submitted to HUD. NRSA Target Area /Plann The City of Federal Way is planning to invest CDBG funds into a planning effort to evaluate the possibility to designate a local targeted investment area, known as a Neighborhood Revitalization Strategy Area. This study area includes neighborhoods that are located in the northeastern area of the city, in proximity to 288th Street and Military Road. This larger area includes some smaller sub -areas undergoing transition and some areas that have typically generated a high number of police calls. The 2014 activities include development of priority needs and strategies through engagement with the area residents, businesses and community -wide partners and creation of a NRSA application to HUD. 25 Fair Housing — Education The City will partner with a regional entity to offer a free fair housing workshop for owners /managers of City apartment units. The City will distribute educational materials to owners and low- income residents of Federal Way Leveraged Funds The City of Federal Way will work with community agencies, neighborhood groups, private businesses, and public sector partners to leverage its community development resources where possible and appropriate, providing prioritization to projects that effectively reach more than one Action Plan goal, in order to achieve effective results. Based upon the high local priority given to homeless services, and the Federal spending caps, the City will continue to supplement key "public service" and homeless services projects, and provide an additional layer of support. Publicly Owned Land and Property The City of Federal Way will not use publicly owned land or property located within the jurisdiction to carry out the plan. Managing the Process 11. Identify the significant aspects of the process by which the plan was developed, and the agencies, groups, organizations, and others who participated in the process. 12. Describe actions that will take place during the next year to enhance coordination between public and private housing, health, and social service agencies. 2014 Action Plan Managing the Process response: Lead Agency The City of Federal Way has designated the Community Services Division as the lead agency for the administration of the CDBG grant program. The Human Services Commission (HSC), comprised of nine City Council appointed citizens, serves as the lead policy body overseeing the development of the CDBG plans and programs. The Division works with numerous community -based organizations and their partners, businesses, other funders and City of Federal Way departments to plan, develop, implement and evaluate activities covered in this plan. Consultations and other Agencies' Involvement The Community Services Division, in coordination with the HSC, developed the 2014Action Plan by using the goals and objectives developed for the 2012 -2016 Consolidated Plan. That plan was developed through consultation from diverse groups and organizations. The Commission hosted two public hearings in 2013 to further involve agencies and the general public in the development of the 2014 Annual Plan. The City regularly participates -and coordinates with regional partners and service groups in the community. In addition, the Division staff regularly meets with groups including the Continuum of Care (CoC) for Homeless Services, and various ad hoc committees, such as the Housing, Diversity, Planning, Economic Development and Human Services groups to add value for systematic improvements in certain service sectors. Collaborative Efforts In 2014, the Community Services Division will continue to work more collaboratively with service providers, other funders, housing developers, the Public Health of Seattle -King County , the Federal Way Public School District, other City of Federal Way departments and King County to more efficiently deliver the City of Federal Way Community Development program. The City of Federal Way Community Services Division will take the following actions in 2014: 26 • Meet monthly with the community agency partners through the "Build the Bridge" meetings. • Meet monthly with regional cities' Human Services staff. • Work with the Federal Way Public School District to determine neighborhoods where schools can be used as neighborhood centers during off hours in areas that do not currently have centers. • Participate as members of the County -wide Continuum of Care. This CoC also includes a Funders Committee which includes the major funders in the area. Citizen Participation 13. Provide a description of the process used to allow citizens to review and submit comments on the proposed consolidated annual plan, including how the plan (or a summary of the plan) was published for review; the dates, times and locations of a public hearing, or hearings; when and how notice was provided to citizens of the hearing(s); the dates of the 30 day citizen comment period, and if technical assistance was provided to groups developing proposals for funding assistance under the consolidated plan and how this assistance was provided. 14. Provide a summary of efforts made to broaden public participation in the development of the consolidated annual plan, including outreach to minorities and non - English speaking persons, as well as persons with disabilities. 15. Provide a summary of citizen comments or views on the annual plan. 16. Provide a written explanation of comments not accepted and the reasons why these comments were not accepted. 2014 Action Plan Citizen Participation response; Citizen Participation Process The CDBG Human Services Commission serves as a citizen participation resource for the CDBG program. The Commission is made up of nine members. All members are appointed by the City Council. The Human Services Commission meets monthly and provides time within its meetings for public comments and presentations. The Commission annually holds at least two public hearings to assess the overall progress of its investment programs, and to hear about future and emerging needs within the community. Efforts to Broaden Public Participation The City has initiated several efforts to broaden the outreach and participation of various community groups in the community development program, including: • Provided an extensive website at www.cityoffederalway.com to report on five -year goals, annual projects and special issues. The site includes a means to directly comment on any aspect of the Plan or the program. • Advertised in the community newspaper (Federal Way Mirror) and in specific minority-based publications relative to the program need. • Provided information to the Federal Way Branch of the King County Library Systems. • Actively participated in various groups such as the Ten -Year Plan to End Homelessness - Funders group, the South King County Regional Planners meetings, and other meetings throughout the year related to housing and community development issues. • Provided interpreters at meetings as needed. • Provided information in alternate' formats as needed. Public Hearing — August 20, 2013 at 4:00 pm at Federal Way City Hall Summary: On August 20, 2013, a public hearing was held at the Human Services Commission meeting regarding the 2014 Program Funding Goals and Priorities. The public was notified of this meeting by an ad that was placed in the Federal Way Mirror on July 19, 2013. The City's website also contained information about the meeting. 27 Citizens were given the opportunity to attend the meeting, send their comments by mail or email or contact the CSD Office by telephone. One comment was received via electronic means. Specifically, the comment supported the need for the City to invest CDBG funds into specific high need income areas using the NRSA tool available to entitlement communities. A copy of the comment is included in Attachment D. 30 Day Public Comment Period and Public Hearing The draft 2014 Annual Plan was advertised in the Federal Way Mirror on August 30, 2013, and was made available to City residents both electronically (City website) and in hard copy. The paper format was available at the King County Library System, Federal Way Branch and the Mayor's office. On September 30, 2013, a public hearing was held regarding the 2014 Annual Action Plan. The public was notified of this meeting by an ad that was placed in the Federal Way Mirror on August 30, 2013. The City's website contained information about the meeting. Citizens were given the opportunity to attend the meeting, send their comments by mail or email or contact the CSD Office by telephone. No public comments were made on the plan. The City Council considered the AAP on October 15, 2013. Consultations and Other Agency Involvement The Community Services Division, in coordination with the Human Services Commission, developed the 2012 -2016 Consolidated Plan with consultation from diverse groups and organizations. Group and individual meetings, emails and telephone discussions were all had to solicit information and feedback from the following groups: • Human Services Commission • Affordable housing developers and providers (Multi- Service Center, FUSION) • Economic development groups (Federal Way Chamber of Commerce) • The Committee to End Homelessness • Federal Way Public School District • King County (Community Services, and Housing Authority) • Seattle /King County Public Health • Social service agencies Throughout these discussions several themes emerged which supported the drafted goals and objectives for the 5 -year Consolidated Plan. These were affordable housing, job creation, employee and business development, and access to resources In addition; the need for continued coordination and collaboration between agencies, local governments, other funders, other City agencies and the schools was also discussed. These goals and objectives continue to be relevant for the 2014 Annual Action Plan. These entities were all notified when the draft Annual Plan became available to provide further comment. No additional comments were made. 28 Institutional Structure 17. Describe actions that will take place during the next year to develop institutional structure. 2014 Action Plan Institutional Structure response: In 2014, the Community Services Division will: • Combine and coordinate resources in the Community Services Division. • Update the Division website to include pertinent information for community -based organizations for planning and program implementation purposes, and for individual seeking resources for community development. • Continue to advocate for additional resources for a coordinated approach to community development and planning to address poverty issues, affordable housing, job creation and community revitalization initiatives. • Continue to participate in collaborative efforts with other funders, private sector groups and agency coalitions such as the COC. MONITORING 18. Describe actions to be taken that will take place during the next year to monitor your performance in meeting goals and objectives set forth in your Consolidated Plan. 19. Describe steps /actions to be taken during the next year to ensure compliance with program requirements, including requirements involving the timeliness of expenditures. 20. Describe steps /action you will use to ensure long -term compliance with housing codes, including actions or on -site inspections you plan to undertake during the program year. Describe actions to be taken to monitor subrecipients (including sponsors or administering agents) during the next program year. This includes the monitoring of all programs, CDBG, HOME, ESG, or HOPWA, as applicable. 2014 Action Plan Monitoring response: Monitoring City Performance The City will ensure that all activities carried out to implement the 2014 Action Plan comply with the requirements of the CDBG and other funding sources will achieve their performance objectives on schedule and within the prescribed budget. The Community Services Division staff, with oversight by the Human Services Commission, serves as the lead in the recording, monitoring and evaluating the City's progress in achieving the goals and objectives outlined in this plan. Presentations, updates, status reports will be presented monthly at the Commission meetings. The City will continually analyze the progress towards meeting the goals throughout the year by: 1. Funding projects that help to meet the goals outlined in the Consolidated Plan. 2. Write contracts that include goals that are related to the Consolidated Plan and provide regulatory requirements to ensure that the delivery of the program meets the funding source rules. 3. Complete regular desk reviews of the program performance for each contract. 4. Complete on -site monitoring at agencies identified to be high risk. 5. Take appropriate action if performance goals and objectives are not on pace and meet as agreed to in the contract. 29 Timeliness of Expenditures and Sub - Recipient Monitoring Each agency receiving funding from the City of Federal Way is formalized through a contract which outlines all requirements, regulations, procedures and accomplishments. The agency submits progress reports on a quarterly basis at a minimum. The specific reporting periods will be established with the contractual process. Reports will be reviewed for contract compliance with all regulations including administrative, financial and programmatic operations. Timely expenditure of funds will be reviewed on a continual basis to ensure compliance with program regulations. Individual meetings with the agency will occur as necessary to respond to questions or assess project progress. Depending upon the complexity of the project and the funding requirements, the City may provide orientation training and technical assistance to help improve successful completion of the project. The Community Services Division staff will determine an onsite monitoring schedule for the year. This monitoring will include fiscal, programmatic, and regulatory controls and requirements. Compliance with Housing Codes To ensure compliance with housing codes, the Division will inspect properties prior to investing funds into the properties. Description of Activities *If not using the CPMP Tool: Complete and submit Table 3C *If using the CPMP Tool: Complete and submit the Projects Worksheets and the Summaries Table. 21. The action plan must provide a summary of the eligible programs or activities that will take place during the program year to address the priority needs and specific objectives identified in the strategic plan. (Use of the Summaries Table and Project Worksheets or Table 3C 12A will be sufficient. No additional narrative is required.) Please refer to Attachment A for a listing of the funded activities for 2014. Summary of Specific Annual Objectives and Outcome Measures *If not using the CPMP Tool: Complete and submit Table 2C and Table 3A. *If using the CPMP Tool: Complete and submit the Summary of Specific Annual Objectives Worksheets or Summaries.xis 22. Provide a summary of specific objectives that will be addressed during the program year. (91.220(c)(3). (Use of the Summaries Table and Project Worksheets or Table 3C 12A will be sufficient. No additional narrative is required.) 23. Describe the Federal Resources, and private and non - Federal public resources expected to be available to address priority needs and specific objectives during the program year. (Use of the Summaries Table and Project Worksheets or Table 3C 12A will be sufficient. No additional narrative is required.) 24. Describe the outcome measures for activities in accordance with Federal Register Notice dated March 7, 2006, Le., general objective category (decent housing, suitable living environment, economic opportunity) and general outcome category (availability /accessibility, affordability, sustainability). 91.220(e). (Use of the Summaries Table or Table 2C/Table 3A will be sufficient. No additional narrative is required.) Please refer to Attachment B for a listing of the Objectives /Outcomes for 2014. 30 25. Describe the one -year goals for the number of homeless, non - homeless, and special -needs households to be provided affordable housing using funds made available to the jurisdiction and one -year goals for the number of households to be provided affordable housing through activities that provide rental assistance, production of new units, rehabilitation of existing units, or acquisition of existing units using funds made available to the jurisdiction. The term affordable housing shall be defined in 24 CFR 92.252 for rental housing and 24 CFR 92.254 for homeownership. 2014 Action Plan Specific Objectives response: In 2014, the City will focus on the following objectives in the housing area: • Improve the quality of the existing owner - occupied housing stock by providing CDBG funds for emergency housing repair projects as well as support community stability and neighborhood revitalization efforts. • Expand the number of affordable rental units for three (3) lower income, disabled individuals. CDBG funds will be utilized to fund the housing objectives stated above. In addition, please see the activity sheets in Attachment A. Needs of Public Housing (92.220(b)) 26. Describe the manner in which the plan of the jurisdiction will help address the needs of public housing and activities it will undertake during the next year to encourage public housing residents to become more involved in management and participate in homeownership. 27. If the public housing agency is designated as "troubled" by HUD or otherwise is performing poorly, the jurisdiction shall describe the manner in which it will provide financial or other assistance in improving its operations to remove such designation during the next year. 2014 Action Plan Public Housing Strategy response: Community Development Block Grant funding requires grants recipients to partner with other agencies that receive federal funds designed to serve LMI populations. In King County, public housing is provided through the King County Housing Authority (KCHA), which provides critical low- income housing and redevelopment resources to the City's residents and neighborhoods. The KCHA is an independent public agency with a dedicated funding stream for housing choice vouchers and low- income public housing from the Department of Housing and Urban Development. It also is a body that has the powers of public financing and bonding. The staffs of the City and KCHA have identified a major activity for 2014: a) Partnership in discerning and prioritizing projects that address resident needs in a Neighborhood Revitalization Strategy Area. The Authority places a high priority on developing special programs to reduce the turn -over time for units, improve the long- term maintenance program, and develop programs and services within each of the major housing complexes to serve the social, economic, recreational, and educational needs of its residents. The KCHA is governed by a Board of Directors. KCHA encourages resident participation and notices their meetings to residents and to the community at large, has resident representation on the subcommittees, and holds occasional hearings to gauge the needs and goals of its participants. 31 The KCHA has outlined other major housing initiatives in its own panning documents available on its website and by request (www.kcha.ora). The KCHA has not been designated as "troubled" by HUD. Antipoverty Strategy 29. Briefly describe the actions that will take place during the next year to reduce the number of poverty level families (as defined by the Office of Management and Budget and revised annually), taking into consideration factors over which the jurisdiction has control. 2014 Action Plan Antipoverty Strategy response: The Antipoverty Strategy of the City is to promote accessibility and availability of employment, education, health care and family support services to lower- income households to help them develop greater household financial independence and to promote neighborhood involvement, steps which will eventually lead to the reduction of poverty throughout the City. The City has adopted five major strategies to achieve these goals of poverty reduction: 1. Provide information about resources to poverty -level households. 2. Continue housing assistance programs. 3. Involve neighborhoods in the City's processes and revitalization efforts. 4. Increase economic development and employment training opportunities. 5. Continue collaborative efforts between local governments, non - profits, schools and businesses. In 2014, the City will continue efforts begun earlier to work closely with residents, owners and community groups to address some of the emerging revitalization issues in the northeast area of the City, as well as continue to support revitalization efforts in the West Way area. These efforts will continue to: • Assess and refine the City's efforts to support resident involvement and empowerment in the community. • Coordinate programs and services with other funders, agencies, businesses, and neighborhood organizations. The City's efforts will assist in reducing poverty by addressing emerging neighborhood needs. These efforts will bring additional services and opportunities to residents that may have been previously underserved or isolated. Barriers to Affordable Housing 30. Describe the actions that will take place during the next year to remove barriers to affordable housing. 31. Describe the actions that will take place during the next year to foster and maintain affordable housing. 2014 Action Plan Barriers to Affordable Housing response: The Community Services Division will continue to assist the housing partners in developing 32 strategies to remove barriers to affordable housing. The staff will continue to review proposed funding of affordable housing projects. The Community Services Division will work collaboratively with regional partners to share effective strategies that other communities and agencies have employed to fulfill this obligation. The Community Services Division will work together with affordable housing partners in our community to host a fair housing seminar in 2014. We will distribute specific information to Federal Way property owners on implementation strategies to reduce barriers to affordable housing accordingly. The Division staff will review the vacancy rates on the ability of lower income individuals to locate housing. The Division will also review changes in State law that have made it difficult for lower income individuals to secure affordable housing and work to remove these barriers so households have a greater opportunity for affordable housing. Lead -based Paint 32. Describe the actions that will take place during the next year to evaluate and reduce the number of housing units containing lead -based paint hazards in order to increase the inventory of lead -safe housing available to extremely low - income, low - income, and moderate- income families, and how the plan for the reduction of lead -based hazards is related to the extent of lead poisoning and hazards. 2014 Action Plan Lead -based Paint response: The City of Federal Way works to reduce lead -based paint hazards by requiring subrecipients to comply with the Lead -Based Paint requirements set forth in 24 CFR Part 35. This includes meeting the requirements for notification, identification and stabilization of deteriorated paint, identification and control of lead based paint hazards, and identification and abatement of lead - based paint hazards. The Protect Your Family from Lead in Your Home pamphlet developed by the EPA, HUD and the U.S. Consumer Product Safety Commission is also distributed The Seattle /King County Public Health provides community education programs. Information about lead is incorporated into the nutritional counseling conducted at the WIC (Women, Infants and Children) clinics held throughout the City and County. Evaluation of homes of children found to have elevated blood lead levels, as well as, consultation for renovation and remodeling are provide through this program. The CSD staff will also continue to educate realtors and lenders that we work with on the dangers of lead paint in the City of Federal Way housing stock. Specific Homeless Prevention Elements *Please also refer to the Homeless Needs Table in the Needs.xls workbook. 33. Please describe, briefly, the jurisdiction's plan for the investment and use of available resources and describe the specific planned action steps it will take over the next year aimed at eliminating chronic homelessness by 2014. Again, please identify barriers to achieving this. 34. Homelessness Prevention —The jurisdiction must describe its planned action steps over the next year to address the individual and families with children at imminent risk of becoming homeless. 33 35. Discharge Coordination Policy —The jurisdiction must certify it established a policy for discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care, or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. (91.225 (c)(10)) 2014 Action Plan Special Needs response: Use of Available Resources The City of Federal Way has followed a strategy to: a) Prevent homeless through prevention efforts including City- funded emergency assistance grants, and b) End homelessness through efforts to move people as rapidly as possible from homelessness into housing. The City outlined its priorities for preventing and ending homelessness and other activities geared to special needs populations in the Five Year Consolidated Plan. The City has also accepted the recommendations of the "Ten Year Plan to End Homelessness in King County" which serves as the local CoC. The City has supported projects that develop supportive permanent housing units throughout the community. By identifying specific projects through this process, the City is able to address the needs of the homeless population, tap the resources of County and community agencies and integrate the local service delivery systems. Eleven agencies are currently under contract with the City to provide supportive services through financial assistance, case management, housing mediation, legal advocacy and tenant education. While the HUD ESG funds represent a relatively small portion of the total resources within the local homeless services system, the City and providers combine a variety of resources to address the objectives in the Five Year Plan and the Community Plan. The largest portion of these funds is used to fund the REACH OUT Program through a contract with Catholic Community Services and the collaboration with local faith based institutions. Homeless Prevention The City of Federal Way uses local resources to fund outreach to connect chronically homeless to housing and services through a contract with various agencies. This includes continuing a relationship with Federal Way Community Caregiving Network, Multi- Service Center and St. Vincent DePaul, which receives local funds to offset insufficient resources for persons needing housing, transportation, and access to a variety of basic needs.. The Multi- Service Center and FUSION also receive local funds to provide support services to formerly homeless families. Emergency Shelter Grants (ESG) ®N /A 36. If applicable, describe how the ESG matching requirements will be met. 37. (States only) Describe the process for awarding grants to State recipients, and a description of how the allocation will be made available to units of local government. The City of Federal Way does not receive ESG funds. 34 Non - Homeless Special Needs (91.220 (c) and (e)) 38. Please describe any supportive housing activities being undertaken to address the priority housing needs of persons who are not homeless (elderly, frail elderly, persons with disabilities, persons with HIV /AIDS, persons with alcohol or other substance abuse problems). 2014 Action Plan Specific Objectives response: The State of Washington and King County utilizes local, state and federal dollars as the lead public source for funding services to the special needs population. The City of Federal Way provides assistance to this population through sponsoring the INCLUSION Program (see description and Attachment A) and by partnering with local non - profits that purchase existing housing that is suitable for persons with physical and mental disabilities. Parkview Services has received approval for CDBG funds to purchase and rehabilitate a single family home for three or four Federal Way residents who have intellectual and developmental disabilities in PY 2014. The City provides local funds to agencies that combine other funding and the proceeds from private fundraising to develop and operate affordable housing. The City does not currently plan to use CDBG funds for direct rental assistance. Community Development 39. Identify the estimated amount of CDBG funds that will be used for activities that benefit persons of low- and moderate- income (an amount generally not to exceed ten percent of the total available CDBG funds may be excluded from the funds for which eligible activities are described if it has been identified as a contingency for cost overruns.) 40. CDBG resources must include the following in addition to the annual grant: a. Program income expected to be received during the program year, including: L The amount expected to be generated by and deposited to revolving loan funds; ii. The total amount expected to be received during the current program year from a float- funded activity described in a prior statement or plan. b. Program income received in the preceding program year that has not been included in a statement or plan; C. Proceeds from Section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives in its strategic plan; d. Surplus funds from any urban renewal settlement for community development and housing activities; and e. Any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. 41. Identify the jurisdiction's priority non - housing community development needs eligible for assistance by CDBG eligibility category specified in the Community Development Needs, public facilities, public improvements, public services and economic development. (Use of Table 28 or the Community Development Needs Table is sufficient, additional narrative is not required) a. For activity for which the jurisdiction has not yet decided on a specific location, such as when a jurisdiction is allocating an amount of funds to be used for making loans or grants to businesses or for residential rehabilitation, provide a description of who may apply for the assistance, the process by which the grantee expects to select who will receive the assistance (including selection criteria), and how much and under what terms the assistance 35 will be provided. 42. Identify specific long -term and short-term community development objectives (including economic development activities that create jobs), developed in accordance with the statutory goals described in section 24 CFR 91.1 and the primary objective of the CDBG program to provide decent housing and a suitable living environment and expand economic opportunities, principally for low- and moderate - income persons. (Use of Table 2B or the Community Development Needs Table and Summaries Table is sufficient, additional narrative is not required) 43. An "urgent need" activity may be included in the action plan only if the jurisdiction certifies that the activity is designed to meet other community development needs having a particular urgency because existing conditions pose a serious and imminent threat to the health or welfare of the community and other financial resources are not available. 2014 Action Plan Community Services response: For 2014, the City of Federal Way has placed a high priority on the expansion of economic opportunities for lower- income persons through job creation and employment and training, on the creation and improvement of neighborhood- focused facilities that serve lower- income neighborhoods, on the operation of neighborhood centers and community gardens, and on revitalization efforts that address higher priority needs within selected geographical areas within the City. Priority is reflected in part by the amount of resources targeted for each area. Staff believes that a balanced program of activities delivered over a period of time will result in the most productive effect within the community. These are complemented by discussions and other coordinated research efforts among other city and community funders. To help families and neighborhoods address these needs and reduce these obstacles, the City, has adopted the following non - housing community development objectives: 1. Help businesses and non - profits grow in ways that create new employment opportunities for lower- income persons which expands economic opportunity and improves the quality of life for unemployed and underemployed individuals. 2. Assist micro - enterprises to thrive to become the principal occupation of their owners or create jobs for lower income persons. 3. Connect residents to job training opportunities that lead to permanent employment that offers a living wage or greater. 4. Provide residents with skills or opportunities that will lead to stronger neighborhoods. 5. Assist residents of designated neighborhoods to identify opportunities and promote sustainable revitalization efforts. Encourage sustained, complementary and comprehensive revitalization efforts in selected neighborhoods. Section 108 Loan Application: In 2013, the City Council authorized moving forward with a proposed application for up to $3,030,000 in Section 108 funds. There are several options that Council is considering to fund with Section 108; construction costs associated with the Performing Arts and Conference Center, or the creation of a loan fund to spur private investment in the Twins Lakes Commercial Redevelopment Area. HOME/ American Dream Down payment initiative (ADDI) ®NA 36 The City of Federal Way does not receive ADDI funds. HOUSING OPPORTUNITIES FOR PEOPLE WITH AIDS [►��t � ►_1 The City of Federal Way does not receive HOPWA funds. Include any Action Plan information that was not covered by a narrative in any other section. SUMMARY STATEMENT The City developed this document to describe its community - development - related strategies and to guide future decisions as these projects are implemented, assessed and modified for improved quality and effectiveness. The document is also designed to meet the requirements of the Department of Housing and Urban Development and to elicit comments and suggestions for improvement from Federal Way citizens for future actions. The activities seek to improve those conditions that lead to a better community: healthy neighborhoods; affordable housing; growing employment and businesses; accessible human services; information resources; and effective program management. The resources described in this document are only a portion of the energy, vision and skill brought to bear upon the challenges facing Federal Way. This plan attempts to provide a framework for the allocation and organization of these public resources in ways which complement the work of others within the community and together improve the viable urban community which embodies the goals of Federal Way. 37 ATTACHMENT A TABLE 3C LISTING OF SPECIFIC PROJECTS 38 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name Federal Way Priority Need: Neighborhood Sustainability Project Title: NRSA Planning Description: Provide CDBG funds to retain professional services for the development of priority needs and strategies through engagement with the area residents, businesses and community -wide partners and creation of a NRSA application to HUD. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location /Target Area: 288th and Military Road Street Address: City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID SL -1.1 2014 NRSA HUD Matrix Code CDBG Citation 20 570.205 Type of Recipient CDBG National Objective Local Government Start Date Completion Date (mm /dd/yyyy) (mm /dd/yyyy) 12/31/2014 01/01/2014 Performance Indicator Annual Units Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $ 7,500 $ 7,500 $ 7,500 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs. 39 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name Federal Way Priority Need: Economic Development Project Title: Section 108 Loan Guarantee Program Description: Pay remaining invoice for T/A provider. Provide Section 108 Loan funds to City Council approved projects eligible for Section 108 financing which may include: • Economic development activities eligible under CDBG; • Construction or installation of public facilities (including infrastructure) • Related Clearance and Site Improvements • Payment of interest on the guaranteed loan and issuance costs of public offerings and • Debt Service Reserves Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: To be determined by City Council Street Address: City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID EO -1.1 2014 Section 108 HUD Matrix Code CDBG Citation 17 C CI 570.206 Type of Recipient CDBG National Objective Local Government 570.208 a Start Date Completion Date (mm/dd/yyyy) ( mm/dd/yyyy) 12/31/2014 01/01/2014 Performance Indicator Annual Units TBD TBD Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $ 5,000 00 $ 5,0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3,030,000 $ 3,035,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs. 40 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name Federal Way Priority Need: Homeless Prevention Project Title: Multi- Service Center Emergency Services Description: Multi- Service Center will provide short-term financial assistance to eligible Federal Way residents in crisis. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location /Target Area: Citywide Street Address: City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID SL -1.1 2014 NRSA HUD Matrix Code CDBG Citation 05Q Public Service 570.201 Type of Recipient CDBG National Objective Local Government 570.208 Start Date Completion Date (mm /dd/yyyy) (mm /dd/yyyy) 12/31/2014 01/01/2014 Performance Indicator Annual Units Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $ 22,000 $ 22,000 $ 22,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs. 41 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: Federal Way Priority Need: Public Services Project Title: Federal Way Community Center Inclusion Program Description: CDBG funds will pay for approximately .30 FTE for a Recreation Coordinator to provide social activities /services for adults with developmental disabilities, including classes, life skills training, participatory events, trips and other activities conducted with community partners. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability /Accessibility ❑ Affordability ® Sustainability Location/Target Area Federal Way Community Center Street Address: 876 South 333rd Street City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID SL -3.1 204 PS 2 HUD Matrix Code CDBG Citation 05B Public Services 570.201(e) Type of Recipient CDBG National Objective Non-profit Low/Mod Benefit 570.208(a)(2) Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 01/01/2014 12/31/2014 Performance Indicator Annual Units # persons receiving self- 85 sufficiency services Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $ 24,465 $24,465 $24,465 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV/AIDS ® Persons with Disabilities ❑ Public Housing Needs 42 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: Federal Way Priority Need: Public Services Project Title: HealthPoint Federal Way Dental Service Access Description HealthPoint Dental provides comprehensive dental services to low- income residents of Federal Way. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: HealthPoint Street Address: 955 Powell Avenue SW City, State, Zip code: Renton, WA 98057 Objective Number Project ID SL-1.1 2014 PS 3 HUD Matrix Code CDBG Citation 05M Public Services 570.201(e) Type of Recipient CDBG National Objective Non-profit Low /Mod Benefit 570.208(a)(2) Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 01/01/2014 12/31/2014 Performance Indicator Annual Units # of persons receiving safety 27 net assistance served Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $15,000 $15,000 $15,000 The primary purpose of the project is to help: Z the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public.Housing Needs 43 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name Federal Way Priority Need: Public Services Project Title Institute for Family Development Parents & Children Together (PACT) Description PACT therapists provide in -home services to low- and moderate - income at -risk families including counseling, skill- building, and assistance to access the community support system and resources with the goal of improving family function and child well- being. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: City -wide Street Address: City, State, Zipcode: Objective Number Project ID SL -1.1 2014 PS 4 HUD Matrix Code CDBG Citation 05 Public Services 570.201(e) Type of Recipient CDBG National Objective Non-profit Low/Mod Benefit 570.208(a)(2) Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 01/01/2014 12/31/2014 Performance Indicator Annual Units # persons receiving safety net 21 assistance served Local ID Units Upon Completion n/a n/a Funding Sources: CDBG $15,000 ESG ..................................... _ . . . . . . . . . . . . . . . . . . . . . . . . HOME HOPWA Total Formula 15,000 Prior Year Funds Assisted Housing .......................................................... . PHA Other Funding .. ...................... _-.. ... . ............... _._..... ..._... ... ..... _ .......... _ ......... _ ........................ Total $15,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs 44 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: Federal Way Priority Need: Public Services Project Title: Multi- Service Center YES - Education Description; Multi- Service Center Youth Education program provides employment/education services to younger residents of Federal Way. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Multi- Service Center Street Address: 1200 S 336th Street City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID SL -l.1 2014 PS 5 HUD Matrix Code CDBG Citation 05 Public Services 570.201(e) Type of Recipient CDBG National Objective Non-profit Low/Mod Benefit 570.208(a)(2) Start Date (mm /dd/yyyy) Completion Date (mm /dd/yyyy) 01/01/2014 12/31/2014 Performance Indicator Annual Units # persons receiving self- 18 sufficiency services Local ID Units Upon Completion n/a I n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $10,000 $10,000 $10,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs 45 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: Federal Way Priority Need: Economic Development Project Title: Commercial Loan Program Description: City will use CDBG funds to provide loans to for - profit Federal Way small businesses for costs associated with startup and /or expansion. Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location /Target Area: City wide Street Address: City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID EO 1.1 2014 ED 1 HUD Matrix Code CDBG Citation 18 A ED 570.203 Type of Recipient CDBG National Objective For Profit LMJ 570.208 a Start Date (mm /dd/yyyy) Completion Date (mm/dd/yyyy) 01/01/2014 12/31/2014 Performance Indicator Annual Units Jobs created or retained for 6 LM persons Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $145,000 $145,000 $145,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs 46 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: Federal Way Priority Need: Economic Development Project Title: Small Business Technical Assistance Program Description: The City will assist businesses to build the capacity /viability of businesses owned by low - moderate- income persons or serving low- moderate - income neighborhoods. Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Citywide Street Address: City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID EO -1.2 2014 ED 2 HUD Matrix Code CDBG Citation 18 C 570.201(o) Type of Recipient CDBG National Objective For profit LMCMC Start Date ( mm/dd/yyyy) Completion Date (mm/dd/yyyy) 01/01/2014 12/31/2014 Performance Indicator Annual Units: LM -owned businesses 96 assisted/LM neighborhoods assisted Local ID I Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $102,620 $102,620 $102,620 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs 47 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: Federal Way Priority Need: Owner Occupied Housing Project Title: Housing Repair Program Description: The City will continue its Housing Repair Program to provide assistance to low- and moderate - income homeowners to make needed repairs and improvements, resolve health and safety conditions and eliminate lead -based paint hazards in their homes. Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Citywide Street Address: City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID DH 1.1 2014 Housing HUD Matrix Code CDBG Citation 14 A 570.202 S -F Rehabilitation Type of Recipient CDBG National Objective Local Government LMH 570.208 a Start Date (mm/dd/yyyy) Completion Date ( mm/dd/yyyy) 01/01/2014 12/31/2014 Performance Indicator Annual Units Households assisted to 25 SF homes maintain housing (repaired) Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $ 50,000 $ 50,000 . . . . . ............ . ..... _ _ ......... $200,000 $250,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs 48 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name Federal Way Priority Need: Economic Development Project Title: Commercial Exterior Improvement Program Description: The City provides CDBG funds in the form of a match to a for - profit business investment which provides commercial fagade (only) improvements. The focus of the project is primarily on sustaining specific business in the City which relieves slum and blight. Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Citywide Street Address: City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID 2014 ED 3 EO -1.1 HUD Matrix Code CDBG Citation 14 E 24 CFR 570.202 a Type of Recipient CDBG National Objective For profit LMJ 570.208 a Start Date (mm/dd/yyyy) Completion Date ( mm/dd/yyyy) 01/01/2014 12/31/2014 Performance Indicator: Annual units: Number of jobs created 3 Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $ 105,000 . ....................... ._ _... ...... _.._ ..... ............ $ 105,000 $ 105,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs 49 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name Federal Way Priority Need: Fair Housing Project Title: 2014 Fair Housing - Education Description: Provide Fair Housing educational opportunities to Federal Way housing providers. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Citywide - Community Services Division Street Address: 33325 8t" Ave. S City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID SL -1.1 2014 Fair Housing HUD Matrix Code CDBG Citation 21D 570.206 Type of Recipient CDBG National Objective Housing Provider Start Date Completion Date (mm/dd/yyyy) (mm/dd/yyyy) 12/31/2014 01/01/2014 Performance Indicator Annual Units # persons receiving education n/a Local ID Units Upon Completion n/a I n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $ 2,500 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,500 $ 2,500 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs 50 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: Federal Way Priority Need: Affordable Housing — Special Populations Project Title: Parkview Services SFR Housing Acquisition Description: Parkview Services a regional nonprofit enity will secure a single family home in the Federal Way city limits for the purposes of providing safe, affordable housing for three developmentally delayed individuals. Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ® Affordability ❑ Sustainability Location /Target Area: To Be Determined Street Address: City, State, Zip code: Federal Way, WA 98003 Objective Number Project ID DH 1 -1,2 N/A HUD Matrix Code CDBG Citation 01 570.201 a Type of Recipient CDBG National Objective Nonprofit Limited Clientele Start Date (mm /dd /yyyy) Completion Date (12/31/2014 01/01/2014 Performance Indicator Annual Units Persons housed 3 Local ID Units Upon Completion n/a n/a Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $ 30,000 $ 30,000 The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS M Persons with Disabilities ❑ Public Housing Needs 51 Attachment B TABLE 3A SUMMARY OF SPECIFIC ANNUAL OBJECTIVES U.S. Department of Housing Urban Development Table 3A Summary of Specific Annual Objectives Grantee Name: Citv of Federal Wav OMB Approval No. 2506 -0117 and (Exp. 8/31/2014) Decent Housing with Purpose of New or Im roved Availabili /Accessibili H -1 Specific Objective Source of Year Performance Expected Actual Percent Funds I Indicators Number Number Completed DH Support homeownership CDBG 2012 Households 9 9 100% 1.1 by assisting owners to 2013 assisted to 18 40 100% maintain their homes 2014 maintain housing 18 % 2015 (repaired) 18 % 2016 18 % MULTI -YEAR GOAL 81 % Decent Housing with Pur pose of New or Improved Affordabilit DH -2) D11 Support homeownership NSP 3 2012 Households assisted to 2 2 100% 2.1 iy assisting new 2013 become homeowners 8 8 100% omebuyers or existing 2014 or remain 4 % omeowners to retain 2015 homeowners 0 % omeownership 2016 0 MULTI -YEAR GOAL 14 % Suitable Living Environment with Pu ose of New or Improved Availabili /Accessibili SL -1 SL Provide a safety net of CDBG 2012 Persons receiving 354 387 % 1.1 services to stabilize 2013 safety net 72 -354* 96 % households who are in 2014 services 72 -354 % crisis or at risk 2015 72 -354 % 2016 72 -354 % MULTI -YEAR GOAL 642 -1,770 % Suitable Living Environment with Purpose of New or Improved Affordabift SL -1) SL Improve accessibility and CDBG 2012 Capital or facility 0 0 % 1.2 use of existing and new 2013 improvements 1 0 % city facilities /construct 2014 serving LM 1 % public improvements to 2015 neighborhoods 1 % support community 2016 1 % evitalization strategies MULTI -YEAR GOAL 4 % Suitable Living Environment with Purpose of New or Improved Sustainability (SL -3) SL Provide services to CDBG 2012 Persons receiving 166 128 % 3.1 households to help them 2013 elf- sufficiency 24 -166* 110 % on the path toward self 2014 services 24 -166 % sufficiency 2015 24 -166 % 2016 24 -166 % MULTI -YEAR GOAL 262 -830 53 Grantee Name: City of Federal Way Economic Opportunity with Purpose of New or lm roved Availabili /Accessibili O -1 Specific Objective Source of Year Performance Expected Actual Percent SL -2 Funds Economic Opportunity Indicators Number Number Completed EO Encourage the creation CDBG 2012 Jobs created or 10 0 0 1.1 and growth of businesses 2013 retained for LM 9 1 1 2014 persons 20 % 2015 20 % 2016 20 % 0 MULTI -YEAR GOAL 1 90 1 1 % Economic Opportunity with Purpose of New or Improved Availability /Accessibili (EO -1 EO Encourage the creation CDBG 2012 LM-owned 96 96 100% 1.2 and growth of businesses 2013 businesses 96 96 100% 2014 assistedALM 96 % 2015 neighborhoods 96 % 2016 sisted 96 FMULTI-YEARGOAL 480 1 % *The City has estimated first year outcomes based on prior year experience with the 3 individual public services programs making up the outcomes for these objectives. Because each of the SL1.1 and SL3.1 objectives includes a single project with estimated outcomes that are much higher than the other 2 project outcomes (the persons receiving assistance in the larger projects are 354 persons and 150 respectively), the second through fourth year outcomes include a calculation based on the average of the two smaller projects (for example, the average outcomes for the 2 smaller projects of the SL1.1 objective is 24 X 3 projects = 72 persons receiving assistance) ranging to a maximum representing the outcomes of the first year (354). HUD Outcome /Objective Codes 54 Availability /Accessibility Affordability Sustainability Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL- 3 Economic Opportunity EO -1 EO -2 EO -3 54 ATTACHMENT C MAPS OF CITY 55 57 Cod * CPMP Non -State Grantee �z Certifications 4� IDEV Many elements of this document may be completed electronically, however a signature must be manually applied and the document must be submitted in paper form to the Field Office. NON -STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti - displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug -free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug -free awareness program to inform employees about - a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug -free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or 58 b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti - Lobbying -- To the best of the jurisdiction's knowledge and belief: 8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 10. It will require that the language of paragraph 1 and 2 of this anti - lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature /Authorized Official Date Skip Priest Name Mayor Title 33325 8th Avenue S Address Federal Way, WA 98003 City /State /Zip 253 - 835 -2401 Telephone Number 59 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long -term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low- and moderate - income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 11. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate - income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2013, 2014, 2015, (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low- and moderate - income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 13. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low- and moderate - income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate - income (not low- income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force — It has adopted and is enforcing: 60 14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and 15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non - violent civil rights demonstrations within its jurisdiction; Compliance With Anti- discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601 - 3619), and implementing regulations. Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements of part 35, subparts A, B, 3, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. Signature /Authorized Official Skip Priest Name Mayor Title 33325 8" Avenue S Address Federal Way, WA 98003 City /State /Zip 253 - 835 -2401 Telephone Number 61 Date OPTIONAL CERTIFICATION Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG- assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature /Authorized Official Skip Priest Name Mayor Title 33325 8` Avenue S Address Federal Way, WA 98003 City /State /Zip 253 - 835 -2401 Telephone Number 62 Date Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant -based rental assistance: The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature /Authorized Official Skip Priest Name Mayor Title 33325 8t Avenue S Address Federal Way, WA 98003 City /State /Zip 253 - 835 -2401 Telephone Number 63 Date This certification does not HOPWA Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non - substantial rehabilitation or repair of a building or structure. Signature /Authorized Official Date Skip Priest Name Mayor Title 33325 8" Avenue S Address Federal Way, WA 98003 City /State /Zip 253 -835 -2401 Telephone Number 64 ESG Certifications , Chief Executive Officer of Error! Not a valid link., certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.51. 1 have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 2. The building standards requirement of 24 CFR 576.55. 3. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the homeless. 4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 8. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 9. The requirement that recipients involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related authorities as specified in 24 CFR Part 58. 65 11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that: (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12. The new requirement of the McKinney -Vento Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources. 13. HUD's standards for participation in a local Homeless Management Information System (HMIS) and the collection and reporting of client -level information. I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized under state and /or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. Signature /Authorized Official Skip Priest Name Mayor Title 33325 8t Avenue S Address Federal Way, WA 98003 City /State /Zip 253- 835 -2401 Telephone Number 66 Date APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug -Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug -Free Workplace Certification 1. By signing and /or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug -free workplace is required by 24 CFR part 21. Place Name Street City County state Zip City of Federal Way 33325 8 Ave. s Federal Way King County WA 98003 67 7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of no% contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non - Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: a. All "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti - displacement and Relocation Plan Signature /Authorized Official Skip Priest Name Mayor Title 333258 t Avenue S Address Federal Way, WA 98003 City /State /Zip 253 - 835 -2401 Telephone Number 68 Date SUBJECT: DEVELOP A WRITEN POLICY FOR PRIVATE DEVELOPMENT OF CITY PROPERTY POLICY QUESTION: Should the City Council develop a written policy or protocol for private development of City property? COMMITTEE: PRHS &PS MEETING DATE: 10/8/13 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Pat Richardson Ci Atq me DEPT: Law Attachments: Staff report Options Considered: 1. Direct Staff to draft a policy /protocol for private development of City property. 2. Continue the current practice of evaluating requests as they are brought forward. MAYOR'S RECOMMENDATION: Option 1 — a written policy /protocol for private development of City property. MAYOR APPROVAL: DIRECTOR APPROVAL: Conu4pee Council Initial COMMITTEE RECOMMENDATION: I move to forward the issue of whether to draft a policy /protocoal for private development of City property to the October 15, 2013 City Council meeting under Council Business consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of Option (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 69 CITY ATTORNEY'S OFFICE MEMORANDUM DATE: SEPTEMBER 27, 2013 TO: COUNCIL MEMBERS CC: MAYOR PRIEST FROM: PAT RICHARDSON, CITY ATTORNEY v PETER BECKWITH, ASSISTANT CITY ATTORNE`14"' SUBJECT: PRIVATE DEVELOPMENT OF CITY PROPERTY BACKGROUND At the September 10, 2013 Parks, Recreation, Human Services and Public Safety Council Committee meeting Hee Jung Lee and Mike Park approached the City offering to develop a Korean community garden on City property adjacent to the King County Aquatic Centers, west of the BPA trail and Panther Lake. Council requested follow -up information regarding the private development of City property without using City resources or Staff. The staff report identifies some issues and potential ramifications to the City for all private development. If Council desires to create a policy for private development of City property, Staff will return with a resolution to capture the criteria or protocol. ISSUES Council has the legal authority to allow private development on City property. Authorizing any development, however, requires consideration of several factors as listed below. Whether the property is developed is fact specific to the subject property and project. 1. Development Restrictions The threshold question is whether any development restrictions apply to the property. These restrictions may include, open space, wetlands, underlying easements, etc. Certain City property has been deeded to the City for a specific use, such as when King County deeded its parks to the City. Any development must be consistent with those deed restrictions. 70. The development and/or use of the property may also be limited pursuant to contracts for grants. For example, CDBG funds were used at Dumas Bay for capital improvements. The amortization period under the grant is twenty (20) years. If the City were to change the use before the expiration of the amortization period, it would be required to refund the grant amount plus interest. 2. Consistent with Comprehensive Plan and Zoning The next issue to address is confirmation the proposed development is consistent with the City's Comprehensive Plan, and the use is allowed in that zone. 3. Documented Relationship (contract, lease, license) The type of documentation capturing the relationship and responsibilities depends upon the proposed development and proposed use of the property. For example, the proposed development may entail the use of heavy equipment or significant labor, which could ultimately subject the City to higher financial exposure. A contract with indemnification language and insurance requirements would most Iikely be used. Additionally, the use can be another factor. If the use was not open to the general public, but was restricted a lease may be more appropriate. An example is the Starfire Sports Complex in Tukwila. Under a lease Starfire is allowed to develop the property and use the property for a profit. At the end of the lease the improvements revert to the city. This type of arrangement can be complicated as: 1) the city must agree to the project as it will eventually be given to the city; 2) the lease may be long term to allow the private party to make a return on investment; and 3) the city needs assurance of the viability of the private party to maintain and insure the property as it still belongs to the city. 4. Requisite Permits and Inspections Development on City property does not alter the process for obtaining the requisite permits and inspections. 5. Construction on City iproperiy Construction raises several potential issues: A. Posting Bonds. Depending upon the project the private party may need to obtain a bond for the work. Even when a bond is not required, the City may determine a bond is needed to provide protection in the event that contracted labor is used or to restore property if the development is not completed to the City's standards. B. Public Work/Prevailing Wage. Private development on City property may be subject to the public work and prevailing wage laws applicable to the City. Development consisting of construction, alteration, repair or improvement that is not ordinary maintenance is classified as a "public work" and subject to bid laws and prevailing wage. State law creates an exception to the public works and prevailing wages requirements and authorizes the City to enter into a contract with community service organizations (i.e. Chamber of Commerce, Rotary, Kiwanis, etc). State law also limits the amount the City may reimburse the 2 71 service organization for certain costs (i.e. value of the improvements worth at least three times more; total amount capped yearly multiplying two dollars by the City's population). C Acceptance and Ongoing Maintenance /Operations. Any private development on City property must be accepted by the City and comply with City requirements. As the underlying property owner, the City is ultimately liable for the development. The City can contract with a private party to provide insurance and ongoing maintenance and operations but in the event of termination or breach of contract, the City is responsible for these costs. D. Medical Claims. Absent a specific provision in a contract, volunteers are considered employees for purposes of Labor and Industries medical aid benefits. Therefore, the City would be responsible for paying premiums and assessments in the event that a volunteer is injured while participating in the construction of the development. 6. General Liability Insurance. The City's financial exposure for general liability is $250,000 before insurance coverage. As a result, the City will be better protected financially by requiring general liability insurance for any development project. The City's insurance broker recommends that non -profit organizations provide at least $1 Million Dollars general liability insurance and it could be higher depending upon the project and potential exposure. If the proposed development comes from a business or for -profit organization, the insurance broker recommends a higher level. Additionally, the broker recommends that the City be named as a primary and non- contributory additional insured with a waiver of subrogation on the insurance certificate. The insurance broker will review the certificates of insurance, verify the solvency of the company and possibly talk to the agent. CONCLUSION The City can allow private development on City property. The following list is intended to summarize the discussion above and provide guidance if Council does want to create a policy or protocol. 1) Does the City want the development? 2) Does it fit into the City's plans? 3) What are the long term plans for the development? 4) Will the development be open to the public? (This may include uses that are inconsistent with the intent of the private party.) 5) Does the City have the resources to operate and maintain the development? 6) Does the private party have the resource /ability to construct the development? 7) Does the private party intend to operate and maintain the development? Does it have the ability to do so? 8) Is the City funding any portion of the development? If so, attention must be paid to ensure that bid and prevailing wage laws are not violated. 9) What if anything is the private party seeking from the City in pursuing the development? K:\nemo\2013\Private Development of City Property(2) 3 72 COUNCIL MEETING DATE: October 15, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: BPA TRAIL KOREAN COMMUNITY GARDEN POLICY QUESTION: Should Council approve the use of approximately 4 acres of City property adjacent to the Aquatic Center for a Korean Community Garden, which would be open to the public, and authorize the development process to begin? COMMITTEE: PRHSPS Committee CATEGORY: ® Consent ❑ City Council Business STAFF REPORT BY: Ken Miller, ❑ Ordinance ❑ Resolution Public Works Director Attachments: Memorandum; BPA Trail Korean Community Garden Options Considered: MEETING DATE: 10/8/13 ❑ Public Hearing ❑ Other DEPT: Public Works 1. Approve the use of approximately 4 acres of City property adjacent to the Aquatic Center for a Korean Community Garden, which would be open to the public, and authorize the development process to begin. 2. Do not authorize the use of City property and development of a Korean Community Garden and provide direction to staff. MAYOR'S RECOMMENDATION: Approve the use of approximately 4 acres of City property adjacent to the Aquatic Center for a Korean Community Garden, which would be open to the public, and authorize the development process to begin and forward to the full Council October 15, 2013 consent agenda for approval. MAYOR APPROVAL: 0 DIRECTOR APPROVAL: 'tomnutt& Council Initial COMMITTEE RECOMMENDATION: I move to forward the approval of the use of approximately 4 acres of City property adjacent to the Aquatic Center for a Korean Community Garden, which would be open to the public, and authorize the development process to begin and forward to the full Council October 15, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: I move to forward the approval of the use of approximately 4 acres of City property adjacent to the Aquatic Center for a Korean Community Garden, which would be open to the public, and authorize the development process to begin. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 73 4:*t�k Date: October 8, 2013 CITY OF Federal Way To: PRHSPS Council Committee From: Ken Miller, Deputy Public Works Director Via: Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. PA- Subject: BPA Trail Korean Community Garden Proposal to Use City Property Hee Jung Lee and Mike Park have approached the City regarding the construction of a Korean Community Garden adjacent to the King County Aquatic Center, west of the BPA Trail and Panther Lake. The request is to permanently use approximately 4 acres of City property to construct a Korean Community Garden that would be open to the public. Currently this area just north of the Aquatic Center is in a natural state with some trees, blackberry vines, ferns, scotch broom and weeds. Due to the BPA power lines to the west there are restrictions to what plants can be planted and grown in the easement area. The terrain can be steep in some areas but it is generally rolling. If Council authorizes the use of the City property for the Korean Community Garden, we will begin the development process. 74 COUNCIL MEETING DATE: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: NUMBER OF VOTING MEMBERS FOR CITY COMMISSIONS AND BOARDS ITEM #: POLICY QUESTION: Should the City Council consider modifying the numbers of voting members on City commissions and boards? COMMITTEE: PRHS &PS MEETING DATE: 10/8/13 ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution N Other STAFF REPORT BY: Pat Richardson City Attorne DEPT: Law Attachments: Staff report identifying the number of voting members for City commissions and boards. Options Considered: N/A Informational MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: �t � — DIRECTOR APPROVAL: u t,e Council Initial COMMITTEE RECOMMENDATION: N /A. Informational for discussion Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: N/A BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 75 CITY ATTORNEY'S OFFICE MEMORANDUM DATE: SEPTEMBER 27, 2013 TO: COUNCIL MEMBERS CC: MAYOR PRIEST FROM: PAT RICHARDSON, CITY ATTORNEY SUBJECT: NUMBER OF VOTING MEMBERS ON COMMISSIONS AND BOARDS Council requested the number of voting members on City commissions and boards. The following list identifies the City commissions and boards that can be modified along with the number of voting members and alternates. COMMISSIONBOARD # VOTING MEMBERS # ALTERNATES Arts Commission 9 FRWC 2.50.030 (1) CDBG Loan Advisory 5 Committee FWRC 2.57.020 (1) Diversity Commission 9. FWRC 2.65.030 (1) Ethics Board 3 Resolution 76 COMMISSIONBOARD # VOTING MEMBERS # ALTERNATES Human Services Commission 9 FWRC 2.55.020 (1) Parks and Recreation 9 2 Commission FWRC 2.85.020 Council may appoint alternates as voting members; when a term expires Council will consider whether there remains a need for more than 9 voting members Planning Commission 7 RCW 2.90.020 Staff did not contact the commissioners, board members or Staff supporting the commissions or boards for input regarding the issue. K:\memo\2013 \10 -8 staff report voting OP 2 77