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PRHSPSC MINS 09-10-2013City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 10, 2013 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Council members in Attendance: Diana Noble - Gulliford Staff Members in Attendance: Cary Roe, Director, Parks, Public Works & Emergency Management, Brian Wilson, Chief of Police, Pat Richardson, Director /City Attorney, Ken Miller, Public Works Director, and Mary Jaenicke, Administrative Asst. II. Guests: Keith Livingston, Arts Commission, Mike Park and Hee Jung Lee, Federal way Korean Association Chair Honda called the meeting to order at 5:31p.m. Public Comment: Keith Livingston, spoke in favor of moving the Ceremonial Tree Lighting event to the Federal Way Community Center (FWCC). He stated the event would be far more personal and be more of a seasonal event. Arts Commissioner Cindy Piennett submitted written comments for Chair Honda to read into the record. She stated that the Tree Lighting event is not on the Arts Commission work plan, and they do not have a budget to cover the expenses. She had two questions: 1) Why is the Arts Commission being asked to sponsor and facilitate the event? Perhaps the Parks & Recreation Department could sponsor the event. 2) Why is the event held at the Commons Mall? The FWCC would be a more appropriate facility for the event. Commission Comment: None. APPROVAL OF MINUTES Committee member Burbidge moved to approve the August committee minutes as written. Committee member Maloney seconded. Motion passed. BUSINESS ITEMS BPA Trail Korean Community Garden — Discussion Only Mr. Miller stated the Federal Way Korean Association is requesting to use property on the BPA Trail, north of the Aquatic Center. Hee Jung Lee and Mike Park from the Federal Way Korean Association were in attendance to make a presentation. The area is approximately 4 acres and will be split up into phases. Mr. Park stated that this idea developed about two years ago. Mr. Park stated that they were seeking Council approval before they moved any further on the project. Concerns about the area are: power, water and parking. Mr. Park stated that the Korean Association is not asking for any financial contribution from the city. They are looking at grant opportunities. The deadline for the grants is October/November for next year's budget. Hee Jung Lee added that there are other organizations that are working on this project. Once the City Council approves the proposal, they will be able to develop more of a firm plan and start to move forward. Committee member Maloney asked Ms. Richardson if the city would be required to offer the opportunity for a community garden to other non -profit organizations. Ms. Richardson answered that this is a question that needs to be looked at. The city has contracts with other non - profits to use city facilities. She would like to review the land use issues. Mr. Park asked Chair Honda what her plan is with this topic. She answered that she would like to have the City Attorney review the legalities. The Committee as a whole likes the idea and would like to see it move forward but there are issues that need to be discussed and reviewed. There is a concern that other non - profit groups may want to do some development on City property and it may not be in -line with what the city wants, and they would not be able to stop it. A policy on the use of public property for parks and open space needs to be developed. Valley Corn 10 -Digit Non - Emergency Number — Information Only Chief Wilson stated that through the E911 system, there has been the need for a non - emergency number, for people to call for non - emergency situations. The Valley Com Operations Board looked at several different options. The best option was to have an individual number assigned to each City. This number will go directly to a call receiver, if the call receiver deems that the call is an emergency, they can make that decision and forward to 911. The effective date is September 16, 2013, and the number is 253- 835 -2121. K:\PRHSPS Committee\2013 \091013 prhsps Min.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 10, 2013 Summary Page 2 Application Process for City Commissions and Boards Ms. Richardson reported that are inconsistencies in the qualifications for Boards and Commissions. The committee reviewed the Ethics Board, Diversity Commission, the application form and criminal background checks. After discussion it was decided to add the following qualifications to the Ethics Board: Reside within the City and have a preferred experience/background in ethics, and to add removal by council action. Proposed change to the Diversity Commission: Must reside within the City. Proposed change to the application form: Remove the address, employer and hobbies /interests, and add the following information: CDBG Loan Advisory Review Committee to list of Committees, E -mail and phone number, confirmation that applicant meets the requirements, ability to attend activities listed on Board/Committee's Work Plan to be identified by the Chair or Representative of the committee, where to submit application, and notice that the application and attachments are subject to public disclosure. The following interview questions will be answered in writing and submitted with their application: 1) Why do you want to serve on this Board/Commission 2) What are your prior experiences in this area 3) How do you see your role as a Board Member /Commissioner 4) Is there anything in your past or recent activities that would be perceived as an embarrassment. Criminal History was also discussed. Request for criminal history must be related to employment or what the person will be doing. The information cannot be redistributed. After discussing the request for criminal history, it was decided that adding the question regarding past or recent activities perceived as an embarrassment would give them enough information. The Youth Commission and number of voting members will be discussed at the October Committee meeting. Committee member Burbidge moved to forward the modified direction for the application process to the September 17, 2013 City Council meeting under Council Business for discussion and action. Committee member Maloney seconded. Motion passed. Committee member Burbidge moved to amend the agenda and add Holiday Tree Lighting as item E to the agenda. Committee member Maloney seconded. Motion passed. Holiday Tree Lighting Chair Honda provided the background information. She stated that three years ago she attended the City Council Retreat. Then Council member Dovey said that he would like a tree lighting ceremony. The Arts Commission was given the task of planning and organizing the event. The plan was to have it at the Federal Way Community Center (FWCC). There were four trees at the FWCC that could be lit. The Mayor and the Council decided they wanted it downtown at the Commons Mall. This item was brought up at the September Arts Commission meeting. Chair Honda reported that several members of the Arts Commission would like it moved to the FWCC. The Mayor has said he would like it downtown at the Mall with a bigger tree. The Arts Commission is willing to do this event, but they would like help from other commissions. Mr. Roe stated that he had a recent conversation with the Mayor and he seemed to be flexible on location. Discussion was held regarding holding the event at the FWCC, and the different activities that could be offered along with the tree lighting. Chair Honda stated that it is almost October, so there is not much time to do a lot of new ideas. Mr. Roe added that a realistic approach would be to focus on a good solid event and then grow the event from there. Discussion was held on whether or not this should move on to the Council Business or Consent agenda. It was decided to place it on Council Business so Council can discuss it as a whole, and the public will be aware of the possible change. Committee member Maloney moved to add the Tree Lighting Ceremony on Council Business at the Council Meeting on September 17, 2013. Committee member Burbidge seconded. Motion passed. PENDING ITEM None NEXT MEETING October 8, 2013 at 5:30pm ADJOURNMENT Meeting adjourned at 7:55p.m.