Council PKT 10-15-2013 Regular4% CITY OF
Federal Way
AGENDA
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
October 15, 2013
7:00 p.m.
www.cityoffederalway.com
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
a. Auburn Youth Resources
b. Certificate of Achievement: Tara Uson -Fee
c. Proclamation: Decatur High School DECA Week ...page 3
d. Certificate of Appointment: Planning Commission
e. Arts Alive Juried Arts Exhibition Winners
f. Informational Briefing on Status of the Major Comprehensive Plan Update ... page a
g. Mayor's Emerging Issues
4. CITIZEN COMMENT
PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAKING.
When recognized by the Mayor, come forward to the podium and state your name for the record.
Please limit your comments to three minutes. The Mayor may interrupt comments that exceed three
minutes, relate negatively to other individuals, or are otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed in theirentirety by a Council Committee of three members and
brought before full Council for approval; all items are enacted by one motion. Individual items maybe removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: October 1, 2013 Special and Regular Meetings... page 9
b. 2013 -2015 Dept. of Ecology Capacity Grant Surface Water Project ... page 19
c. 2014 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
... page 23
d. 2013 Asphalt Overlay Project — Final Acceptance... page 33
e. S 320th Street Preservation Project — 85% Design Status Report and Authorization to
Bid ... page 35
f. First Amendment to the JGM Technical Services "On Call" Electrical Agreement
...page 37
g. Program Year 2014 CDBG Annual Action Plan ... page 39
The Council may add items and take action on items not listed on the agenda.
h. Planning Commission Work Program Amendment - Siting of Group Homes Type III
(Registered Sex Offenders) ...page 101
6. PUBLIC HEARINGS
a. Group Homes Type III (Registered Sex Offenders) ...page 103
b. 2013 -14 Biennial Budget / Property Tax Rate ... page 108
7. COUNCIL 'BUSINESS
a. Resolution: Establishing the Steel Lake Management District Advisory
Committee... page 110
b. Consider Amending the 2013 Planning Commission Work Program to Add an Item
Related to the Keeping of Miniature Goats ... page 117
c. Letter to WA State Housing Finance Commission... page 126
8. ORDINANCES
First Reading
a. CB# 631 Amendments to Federal Way Revised Code (FWRC) Chapter
19.115.020, "Community Design Guidelines, Administration" ...page 127
An Ordinance of the City of Federal Way, Washington, relating to an amendment ito
the Administration Section FWRC 19.115.020 of the Federal Way Zoning and
Development. (Amending Ordinances 09 -604, 07- 554,06 -515, 03 -443, 01 -382, 99-
333, 97 -291 and 96 -271)
b. CB# 632 Steel Lake — Lake Management District Time of Payment ... page 145
An Ordinance of the City of Federal Way, Washington, establishing the time of
payment, interest, and penalties to be imposed on delinquent Annual Special
Assessments for the Lake Management District No. 1 for Steel Lake, and amending
Ordinance 13 -744 deleting the automatic inflation increase.
Second Reading
c. CB# 630 Diversity Commission Residency ...page 151
An Ordinance of the City of Federal Way, Washington, relating to the residency
requirement for Diversity Commissioners; amending FWRC 2.65.030. (Amending
Ordinance Nos. 92 -141, 93 -203, 96 -283, and 06 -531)
9. COUNCIL REPORTS
10. MAYORS REPORT
11. EXECUTIVE SESSION
Collective Bargaining Pursuant to RCW 42.30.140(4)(b)
Potential Litigation Pursuant to RCW 42.30.110(1)(i)
12. ADJOURNMENT
N The Council may add items and take action on items not listed on the agenda.
y•. y \i:'r_ �'•.��..'___�i:iP. .�\,1:''_-'•.�...'___� /i /i •' •` \,,'I_ -_- _ %L• ``,`.rte_ .1'. •"""i , •1� \' ` �
/..IIrr r�:. ".` \ \�i \ \11i� �i /ii /Ir,!�.: •�r: \ \�� \ \11ii �i /�i / %r,� •`a: \ \�� \ \11i�ii /Iii / %r,!�.; 1�; \ \i��11i���il�i / %r! /i \ \�1 \�11i�i"1. Moo •.:
r:��I,, ,� \ \ \���1,1• •l,I,ito.
//i!•1 \ \ \�\��,1• �/,I,II/iI /i• a� \ \ \\���,1• /,11 / / //I,, \ \ \ \1���• /,1I�/ / / /�,, ' \ \ \\� \�,1� �I, 1,11 /�/�i!'
V;Z�k
Federal Way
PROCLAMATION
"NATIONAL DECA WEEK"
WHEREAS, the Decatur High School DECA chapter will be celebrating "National DECA
Week" during the week of October 14th through 18th, 2013; and
WHEREAS, DECA is a National Association of Marketing Education students, providing
teachers and members with educational and leadership development activities to merge
with the education classroom instructional program; and
WHEREAS, although DECA consists primarily of students in marketing programs,
membership also extends to alumni, to professionals in marketing education, and to
marketing teacher education, by working hand -in -hand with the education and business
communities; and
WHEREAS, DECA's goal is for its student members to develop a "career success kit" to
carry into their business and personal lives after graduation, and to accomplish this DECA
utilizes on- the -job experience, chapter projects and a program of competency -based
competitive events in specific marketing occupational areas;
NOW, THEREFORE, we, the undersigned Mayor and Councilmembers of the City of
Federal Way, Washington, do hereby proclaim the week of October 14th through 18th as
"NATIONAL DECA WEEK" in the City of Federal Way, and do hereby encourage
businesses and citizens to encourage the development of student leadership, to promote an
appreciation for our free enterprise system, and to develop an awareness for the importance
of good citizenship.
SIGNED this 15th day of October, 2013.
FEDERAL WAYAIAYOR AND CITY COUNCIL
Skip PriesA Mayor
Jeanne Burbidge, Councilmember
Dini Duclos, Councilmember
Kelly Maloney, Councilmember
Jim Ferrel4 Deputy Mayor
Bob Celski, Councilmember
Susan Honda, Councilmember
Diana Noble - Gulliford,
Councilmember
SUBJECT: Briefing on the 2015 Major Comprehensive Plan Update
POLICY QUESTION: N/A
COMMITTEE: Land Use/Transportation Committee (LUTC) MEETING DATE: October 7, 2013
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Principal Planner Margaret Clark DEPT: Community & Economic Development
...................... ............ ..................................._._.................................. ............ ............................ ............ _.. ................... ....................................... _.................. ............................ .......... _..............._.. _.. _ ........ .. ............................_...._..__..............._...__....... ................_..._._._.._...
Attachment: Exhibit A — Potential Major Comprehensive Plan Update Timeline
Background: State law requires the city to complete a major update to our comprehensive plan on or before June
30, 2015, to ensure the plan (and development regulations) complies with the Growth Management Act (GMA).
This work will consist of reviewing all 12 chapters of the plan to determine whether revisions should be made and
will require many hundreds of hours of staff time. We also need to update our Critical Areas Ordinance, which
will be a major undertaking. We will need to work with outside agencies, such as the School District, Fire
Department, Lakehaven Utility District, and private utility companies, and have a public participation process,
which will consist of public meetings, surveys, and social media. The long range planning staff is comprised of
1.4 FTE's and it is anticipated that the update of the comprehensive plan and development regulations, together
with other state - mandated reporting, will consume the majority of their time. Unlike previous years, the current
planning staff, who themselves are at capacity, will be unable to assist.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL:
Committee �I Counci
COMMITTEE RECOMMENDATION: N/A
Bob Celski, Chair Jeanne
DIRECTOR APPROVAL:
,_TNO ll.4
REVISED - 08/12/2010
RESOLUTION #
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
IST reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED - 08/12/2010
RESOLUTION #
EXHIBIT A
The following chapters of the Comprehensive Plan must be reviewed and updated as part of the Major
Comprehensive Plan Update which must be completed by June 30, 2015.
Chapter One
Introduction
Chapter Two
Land Use
Chapter Three
Transportation
Chapter Four
Economic Development
Chapter Five
Housing
Chapter Six
Capital Facilities
Chapter Seven
City Center
Chapter Eight
Potential Annexation Areas
Chapter Nine
Natural Environment
Chapter Ten
Private Utilities
Chapter Eleven
Shoreline Master Program
Chapter Twelve
Twin Lakes Commercial District Subarea Plan
1
U
�i
U
•v
0
b
y
H
0
a�
E
U
0
b
c�e
o �
c�
b
a�
0�
CA
U b
N L"
C cad
.r
y ^"
bn �
O
o
abi $ y
m
ff�o
w p
�b..yN
p.Y o
o
q1,03 U
ash
o Q
o
C%
3 4i Li ¢
49 F
a� a� a� ° w -d °
>, ,o a°i y
0
c°
1
o
t
aVi w°
003
b o •�
2�U
c U
�
to
.
o
•Q"
U
a
O C
v,
rA
o°"asaF"' m
to°c ;AO
_
°O
O +�
U
08
O p.
N
4
a
An.o
0
:.
14 a�
'5
U
a°ia�i�°'�3a��•°
°�'
a°'io
�UUUU•� a�i o v° v
v
y
P d
Q�
is
W
U
m
U
•��
.�
c'
0
O
40.
,e
N
a a"
M
M
�
O
�
s
tn tn
M
0 COI O O
a.c
o
..+FA•o a�
��
a) �
w
U ae
F .o cri U
a -0 3
�
y
0
•o �r
N
"�
LUi '� • O
m VJ
0
V1
U
b ao
a
a)
�. ono
0
xa,
a��° as
w° a
c
a•�aU
q
a
02
04
0
O O
O N Q)
N N
v.
N 0 o M 0 U
O w
�, 0.
-d
Y V �
�� tw
Sao
oaa,.:�onco
o
�a�
44
0c
°' t-4
Aooy
�
Q,oan
� 101"
0 0
O
o d
v 4)
a�� :�
.a °�,�,a,
C'n w
b
b
y
E
Li
O N .�. �" Q �y" O 4., O
� �
� O
� .�.
y N • O �
� A ca
U
UAA �Waa.•�.�
c4 a
a3
a��
PAZ a
A� �
U
y
�
O
�
w
en
en
M M
M M
F+
c^
M
IT
on
H
s.
rA
ova E�
a .d
U ca
as
as
,a
a
y
a
N
CD O
d
a QO
u u V
•�
PC
D
.4u
^�
U
°
U
s'
H
o
o
r
0
.r
W
U
a�
Aoo
O�
a
°
},
o
bn
o o
U
�U
M
O
M
M
M
M
.M�r
yj
W)
w1b
WA
to
F
r
°
h
IT
COUNCIL MEETING ........................ DATE: October 15, 2013 ITEM #:
................. ............ ..... ..... ......... ......... . ............. ............ ..... ........ ............. ......... ....... ...................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CITY COUNCIL MEETING MINUTES
POLICY QUESTION: Should the City Council approve the draft minutes of the October 1, 2013 Special and
Regular City Council Meetings?
COMMITTEE: N/A MEETING DATE: N/A
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Carol McNeilly, City Clerk DEPT: Human Resources
Attachments:
Draft minutes from the October 1, 2013 Special and Regular City Council Meetings.
Options Considered:
1. Approve the minutes as presented.
2. Amend the minutes as necessary.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: N/A N/A CITY CLERK APPROVAL:
Committee Council Initial
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented. "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE,
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
CITY Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING
Council Chambers - City Hall
October 1, 2013
5:30 p.m.
www.cityoffederalway.com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 5:31 p.m.
City officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Susan
Honda, Councilmember Jeanne Burbidge, Councilmember Bob Celski, Councilmember Diana
Noble- Gulliford and Councilmember Dini Duclos. Councilmember Kelly Maloney arrived at
5:44 p.m.
City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly.
2. FINANCIAL IMPACT OF AFFORDABLE CARE ACT
Doug Evans, President of R.L. Evans Company was in attendance to present information on
the financial impacts to the City of The Affordable Care Act. He provided background
information on his firm and listed the 18 municipal agencies they currently work with.
Beginning January 1, 2014 The Affordable Care Act or ACA aims to expand health coverage
which may have impacts to the City. Mr. Evans provided information on Insurance
Exchanges, which launched today for people to register for coverage effective January 1,
2014. Exchanges provide subsidies for those with income between 138% - 300% of Federal
poverty level.
The Employer Mandate requires employers who have more than 50 employees who work 30
hours per week to offer insurance to those individuals and their dependents, or pay taxes if an
employee obtains Exchange coverage and a premium tax credit. If the employer does not
offer minimum essential coverage to its full time employees (FTE) and their dependents and
one FTE receives a tax credit through an Exchange, the City's penalty is $2,000 times the
total number of FTEs (minus the first 30). Mr. Evans noted the City currently offers minimum
essential coverage. If an employer does offer coverage but it is not affordable (the cost for
self -only coverage exceeds 9.5% of the employees income), or does not provide minimum
value (60% actuarial test), and a FTE receives a tax credit through the Exchange, the penalty
is $3,000 time the number of FTEs receiving the tax credit. The City's current premium
sharing meets the affordability test and coverage meets Minimum Value test. The
implementation date of the Mandate is January 1, 2015.
Some of the changes under the ACA which are effective 2014 that may impact the City are
health plans do not have pre- existing condition exclusions; added coverage for miscellaneous
City Council Minutes — October 1, 2013 Special Meeting Page I of 2
preventive services; prescription co -pays will need to be tracked along with other out -of-
pocket medical expenses to ensure that the ACA limit is not exceeded (the limits are $6,350
for individuals and $12,700 for families).
Mr. Evans reviewed the details of the following ACA taxes and fees; Patient- Centered
Outcome Research Institute (PCORI); Transitional Reinsurance Tax - a per capita fee that
supports a transitional reinsurance fund for insurers offering individual insurance through
Exchanges; Carrier Fee (this only pertains to insurance companies); and other fees that will
support Exchanges. The Cadillac Tax, which is effective in 2018, imposes 40% excise tax on
the value of coverage exceeding $10,200 for individuals and $27,500 for families; $11,800
and $30,950 for retirees and employees in high -risk jobs. It does not include the cost of
"standalone" dental /vision plans. There is a general concern regarding the trend of premium
increases that could cause the City to bump up against limits in 2018.
3. EXECUTIVE SESSION
The Mayor, Council and City Attorney adjourned to Executive Session at 5:51 p.m. to discuss
Collective Bargaining Pursuant to RCW 42.30.140(4)(b) for approximately one hour. They
adjourned from Executive Session at 6:51 p.m.
4. ADJOURNMENT
The meeting was adjourned at 6:51 p.m.
Attest:
Carol McNeilly, CMC, City Clerk
Approved by Council:
City Council Minutes — October 1, 2013 Special Meeting Page 2 of 2
CITY OF
. Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
October 1, 2013
7:00 p.m.
www.cityoffederalway.com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 7:02 p.m.
City officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Susan
Honda, Councilmember Kelly Maloney, Councilmember Jeanne Burbidge, Councilmember
Bob Celski, Councilmember Diana Noble - Gulliford and Councilmember Dini Duclos.
City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly.
2. PLEDGE OF ALLEGIANCE
Dick Mayer led the Pledge of Allegiance.
As public facilities cannot be used for campaign purposes, City Attorney Richardson reviewed
the guidelines regarding campaigns and ballot propositions as provided by the Public
Disclosure Commission.
3. PRESENTATIONS
a. Proclamation: Domestic Violence Awareness Month
Deputy Mayor Ferrell reported the City has been a leader in legislation involving domestic
violence and is committed to protecting all our citizens. Domestic Violence transcends all
walks of life, adversely affects adult and children residents, entire families, businesses
and other organizations. Statistics show that one in four women and one in thirteen men
will experience domestic violence in their lifetime. Deputy Mayor Ferrell read the
Proclamation into the record and presented it to Valley Cities representative Theron
Morgan, Janet Chase, from the Domestic Violence Impact Panel, Police Chief Brian
Wilson and the City's Domestic Violence Prosecutor Pauline Freund. The representatives
spoke to the importance of bringing this issue to light and thanked the Council for the
Proclamation.
b. Mayor's Emerging Issues
Devco Proposed Development at 320th: Mayor Priest reported Devco has submitted a land
use application for the mixed use development called "High Point: at the former Bus Barn
property. The project will include 18,840 commercial square footage and 308 multifamily
housing units.
The developer is vested to the regulations in effect today. The City cannot stop the
proposed development by retroactively changing the zoning regulations. The City did not
Council Minutes — October 1, 2013 Regular Meeting Page 1 of 7
learn of the developer's intent to construct "low to moderate income" apartments until after
submitting a complete land use application.
The Mayor, along with Community and Economic Development Director Patrick Doherty
met with Devco and shared the City's disappointment that the housing would be all
low /moderate income and not mixed income levels and that they informed the City so late
in the process. We learned that most developers do not usually meet with the jurisdiction
and tell of the intent to apply to the Housing Finance Commission. Devco indicated their
application is targeted at sixty percent of the average median income for King County.
Devco has requested a letter from the City indicating that the project is consistent with the
City's CDBG Consolidated Plan, a requirement for financing. The City has no legal
obligation to provide the letter.
In addition to the High Point project, Devco has been approved to develop the former S.T.
site south of S. 356th Street and west of 16th Ave S. This project is called "Park 16" and
proposes 293 low income apartments at an estimated valuation of $42,523,307. Devco
has indicated their intent to seek financing via the Housing Finance Commission for this
project as well.
Staff contacted the Housing Finance Commission to discuss the impact of Devco's
projects to the City and the efforts to redevelop the downtown. We learned that the
Housing Finance Commission's process for funding is competitive and that it holds a
separate Public Hearing for each project seeking funding. The City will receive notice of
the Public Hearings for projects within the City that are being considered. Participation in
the hearing can be via testimony as well as written comments. The City intends to submit
a letter to the Housing Finance Commission describing in more detail the City's
Comprehensive Plan policies, the City's efforts for redevelopment of the downtown, and
the cumulative effect of the recent proposals. Citizens as well as the City can participate in
the Public Hearing either by testifying or by submitting written comments. When the City
receives notice of the Public Hearing, staff will issue a press release for the newspaper,
post it on the City's web site, and send notice to our e- subscribers of the date, time and
location of the hearing.
Holiday Tree Lighting Ceremony: At their September 17, 2013 meeting the Council
discussed possible locations for the Holiday Tree Lighting Ceremony and directed staff to
contact the Commons Mall to discuss the option of holding the event there. Parks and
Public Works Director Cary Roe recapped the discussions that occurred at a meeting with
representatives from the Commons Mall. They are open to conducting the event at the
Mall. The tree lighting will occur outside of the Mall and they may coordinate the tree
lighting with some of the Mall's holiday events. The preliminary date for the event is
December 7, 2013. Staff has scheduled a planning and logistics meeting for October 7,
2013 and will provide more details as they are finalized.
Annual Chili Cook -Off: Last Saturday the Annual Chili -Cook off between the Police
Department and the South King Fire District occurred at the Federal Way Farmers Market.
This year the Police defeated the Fire District. Police Chief Wilson stated this year's event
benefited Communities in Schools. There was a great turnout at the event, and people
were in great spirits despite the rainy weather. Councilmember Honda expressed her
thanks to the Farmers Market Board for their assistance in making this event happen.
Mayor's Day of Concern for the Hungry: Occurred September 28, 2013 and had over 30
volunteers collecting food for the homeless at five grocery stores within the City. Over
2,500 pounds of food was collected, these items go directly to the local food bank. Mayor
Priest thanked staff for their efforts organizing this event as well as the volunteers who
participated.
Council Minutes — October 1, 2013 Regular Meeting Page 2 of 7
Investigation by State Patrol: Mayor Priest commented on an event that has been in
today's media. He reported Police Chief Wilson has requested the WA State Patrol to
conduct an investigation on the Mayor's actions of removing some of his campaign signs
for the City's "Sign Jail ". The Mayor will be working with the State Patrol during this
investigation.
Finance Director Tho Kraus: Mayor Priest announced Finance Director Tho Kraus will be
leaving the City to take a position as the Assistant City Manager with the City of
Lakewood. There will be a thank you event for Ms. Kraus on October 4, 2013
4. CITIZEN COMMENT
Lonnie Wall, a Charwood Mobile Home Park resident, spoke regarding the sense of
community experienced in his and other Mobile Home Parks. He urged the Council to pursue
a zoning change to protect the number of mobile homes and their occupants within the City.
Ishbel Dickens Executive Director of the National Manufactured Home Association, asked the
Council to preserve the 800 affordable mobile /manufactured homes within the City by
adopting Mobile Home Park zoning regulations. She shared an AARP report that supports
manufactured home zoning as well as research by a doctor at Oregon State University on
Relocation Stress Syndrome and how it affect older adults who have to relocate their homes.
Iris Stripling spoke on behalf of Parkwood Lane Manufactured Home Park residents. She
invited Council to visit their community and asked them to support zoning for Mobile Home
Parks.
Norma Blanchard asked why a point -of -order was not issued on Mayor Priest's comments
regarding the WA State Patrol investigation. She commented on a September 27th article in
the Federal Way Mirror on the City's Rebranding Initiative which sates the City will be working
with the community via focus groups, surveys and more. She would much rather see the
community have a chance to vote on whether or not to develop a PACC.
Betty Taylor believes citizens should be able to speak whatever is on their minds during the
public comment. She read about the recent WA State Patrol investigation and she returned
the Office Depot .gift card that was presented to her by the Mayor.
Joann Piguette, with the Federal Way Coalition of the Performing Arts provided a reported on
the Coalition's activities relating to the proposed PACC. The grant writing committee hosted
an informational event for the business community on September 19th where Community and
Economic Development Director Patrick Doherty gave a presentation on the project. Several
individuals signed up for the fundraising campaign. A similar presentation was provided to the
Rotary Club and there is an upcoming presentation at the Noon Kiwanis meeting. The
Coalition is planning a concert/fundraising event to be held on November 23, 2013 at Saghalie
Middle School
5. CONSENT AGENDA
Items listed below have been previously reviewed in theirentirety by a Council Committee of three members and
brought before full Council for approval, all items are enacted by one motion. Individual items may be removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: September 17, 2013 Special and Regular Meetings
b. Vouchers
c. Monthly Financial Report
Council Minutes — October 1, 2013 Regular Meeting Page 3 of 7
6.
d. Resolution: Adopting Interlocal Agreement with AWC Creating a Self- Funded Health
Care Program and Acknowledge Premiums that May be Required. Resolution 13 -647
e. 2014 CDBG Community Economic Revitalization Funding Awards
f. WA State Department of Enterprise Services Master Contract Usage Agreement
Motion: Deputy Mayor Ferrell moved approval of Consent Agenda items 5.a.
through 51 Councilmember Duclos second.
Vote:
Deputy Mayor Ferrell
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Burbidge
Yes
Councilmember Celski
Yes
Councilmember Noble- Gulliford
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
Yes
COUNCIL BUSINESS
a. Planninq Commission Appointment
Motion: Councilmember Celski moved to re- appoint Lawson Bronson to the
Planning Commission with a term expiring September 30, 2017. Councilmember
Duclos second.
Vote:
Deputy Mayor Ferrell
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Burbidge
Yes
Councilmember Celski
Yes
Councilmember Noble- Gulliford
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
b. Resolution: Amendina Section 7.2 of the Code of Ethics to Establish Qualifications and
Provide for Removal
At their September 17, 2013 meeting, Council directed staff to modify the membership
requirements and establish a removal process for the Ethics Board. City Attorney Pat
Richardson reviewed the proposed Resolution which will amend the membership
requirements stating Board members shall reside in the City, and to the extent possible
have experiences or a background in ethics. The Resolution also establishes a process
for removal of Board members, similar to the process outlined for other volunteer
Boards /Commissions.
Motion: Councilmember Honda moved approval of the Resolution amending
section 7.2 of the Code of Ethics establishing qualifications for Ethics Board
members and providing for removal. Councilmember Maloney second.
Vote:
Deputy Mayor Ferrell Yes ,
Councilmember Maloney Yes
Councilmember Honda Yes
Councilmember Burbidge Yes
Councilmember Celski Yes
Council Minutes — October 1, 2013 Regular Meeting Page 4 of 7
Councilmember Noble - Gulliford Yes
Councilmember Duclos Yes
Motion carried 7 -0. Resolution 13 -648
c. Review of Solid Waste Transfer Station Plan and City Input
Mayor Priest noted this item was discussed at the September 24, 2013 Finance,
Economic Development and Regional Affairs Council Committee Meeting. The Committee
forwarded this item to Council Business as additional information relating to this item
became available after a meeting with King County on September 27, 2013.
Deputy Public Works Director Ken Miller stated the City has prepared a draft letterto King
County expressing concerns about potential changes to the Transfer System Plan,
specifically the elimination of a South County Transfer Station. The letter supports
construction of a new solid waste transfer station to service South King County, consistent
with the "Base" or current Plan; reminds the County that regional service equity must be
built into implementation of the Plan and underscores the City's position by stating our
willingness to consider rescinding the Amended and Restated Solid Waste Interlocal
Agreement. Mr. Miller reviewed some of the impacts of not having a Transfer Station
located in South King County. Impacts include increased service costs for our ratepayers,
a lack of recycling services for non - curbside items, and a possible increase in illegal
dumping.
The King County Council received a staff briefing where key issues associated with the
new Solid Waste Interlocal Agreement were discussed. It is unlikely the Interlocal signed
by the City will be executed this year by King County; most likely there will be an
amendment to the current Agreement. Mr. Miller reviewed the timeline and next steps
associated with the Solid Waste Interlocal Agreement.
Motion: Councilmember Duclos moved approval of providing input on the
Regional Solid Waste Transfer Station
Plan. Councilmember Celski second.
Vote:
Deputy Mayor Ferrell
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Burbidge
Yes
Councilmember Celski
Yes
Councilmember Noble- Gulliford
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
7. ORDINANCES
First Reading:
a. CB# 630 Diversity Commission Residency
An Ordinance of the City of Federal Way, Washington, relating to the residency
requirement for Diversity Commissioners, amending FWRC 2.65.030. (Amending
Ordinance Nos. 92 -141, 93 -203, 96 -283, and 06 -531)
At their September 17, 2013 meeting, Council directed staff to modify the residency
requirement for the Diversity Commission. City Attorney Pat Richardson reviewed he
proposed ordinance, which would be effective Nov. 1, 2013; and amends the
membership requirements to require all Commissioners to reside within the City— the
ordinance would grandfather in two current members who reside outside the City; and
Council Minutes — October 1, 2013 Regular Meeting Page 5 of 7
8.
allow them to fulfill their current term.
City Clerk McNeilly read the ordinance title into the record.
Motion: Councilmember Honda moved to approve the ordinance and forward
the item to the October 15, 2013 City Council Meeting for second reading and
enactment. Councilmember Burbidge second.
Vote:
Deputy Mayor Ferrell
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Burbidge
Yes
Councilmember Celski
Yes
Councilmember Noble - Gulliford
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
COUNCIL REPORTS
Councilmember Duclos reported as part of the Mayor's Day of Concern she collected
donations at Safeway on Saturday, she then attended the Chili Cook -Off at the Federal Way
Farmers Market.
Councilmember Noble - Gulliford stated she attended both the Chili Cook -Off as well as the
Mayor's Day of Concern event. She was pleased to see the generosity of individuals who
provided donations to those less fortunate.
Councilmember Celski noted the next Land Use, Transportation Council Committee meeting
is October 7, 2013. He attended the ribbon cutting event at the newly remodeled King County
Library on 320th last weekend along with approximately 500 other people. Tomorrow there is a
Safe Streets event sponsored by Forterra at Olympic View Elementary starting at 6:00 p.m.
Councilmember Burbidge announced the next Lodging Tax Advisory Committee meeting is
October 16, 2013. The Tourism Enhancement Grant Committee's work will be reviewed at
that meeting. She attended the ribbon cutting at the 320th King County Library as well as the
Chili Cook -Off. On October 7, 2013 the Federal Way Coalition Against Human Trafficking is
hosting an event in Des Moines. She thanked Tho Kraus for her great work with the City and
wished her luck in her new job.
Deputy Mayor Ferrell reported he attended the King County Library ribbon cutting event as
well as the Chili Cook -Off. He thanked staff for their efforts and participation with the Mayor's
Day of Concern for the Hungry. He wished Tho Kraus good luck in her new position with the
City of Lakewood.
Councilmember Honda provided information on the Arts Commission for the Juried Arts
Contest, as well as information on an upcoming Domestic Violence impact panel. She
thanked all of the emergency responders who were called out due to flooded streets recently.
The next Parks, Recreation, Human Services, Public Safety Council Committee is October 8,
2013.
Councilmember Maloney reported she was out of town last weekend and unable to attend
some of the community events that were occurring, however, she did have an opportunity to
view the remodeled King County Library. She responded to Norma Blanchard's public
Council Minutes — October 1, 2013 Regular Meeting Page 6 of 7
comments regarding the Rebranding Initiative by stating focus groups are important for public
input and part of the process. She will be serving spaghetti at the October 5, 2013 Advancing
Leadership Dinner. Last night she attended the Chiefs Call meeting at City Hall.
9. MAYORS REPORT
Mayor Priest did not provide a report.
10. EXECUTIVE SESSION
The Council did not adjourn to Executive Session.
11. ADJOURNMENT
Mayor Priest adjourned the meeting at 8:03 p.m.
Attest:
Carol McNeilly, CIVIC, City Clerk
Approved by Council:
Council Minutes — October 1, 2013 Regular Meeting Page 7 of 7
SUBJECT: 2013 -2015 DOE Capacity Grant Project Approval
POLICY QUESTION: Should the Council approve the use of DOE capacity grant preconstruction planning and
design funding to plan and design the proposed Water Quality Retrofit Project?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: October 7, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: : William Appleton, P. E., Surface Water Manager Public Works
...................-........................................._........... ............................... _ ................._....._..._....................._....................._..........._........................._.................__.................... ..............._............... o�.............. ... ..... ..... ... .... ... . ..... ....... - -_ __ ...__._.__._:._. .......
___
Attachments: Land Use and Transportation Committee Memorandum dated October 7, 2013
Options Considered:
1. Approve the use of DOE capacity grant preconstruction planning and design funding to plan and design
the proposed Water Quality Retrofit Project?
2. Do not approve the planning and design of the proposed Water Quality Retrofit Project, and provide staff
direction.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the October 15, 2013 City
Council Consent Agenda for approval.
MAYOR APPROVAL: l. DIRECTOR APPROVAL:
Conur a Council Initial
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the October 15, 2013
City Council Consent agenda for approval.
Chair Jeanne Burbidge, Meml%f Diana Noble - Gulliford, Member
PROPOSED COUNCIL MOTION: "I mo>Vto approve the use of DOE capacity grant preconstruction planning
and design funding to plan and design the proposed Water Quality Retrofit Project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 7, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
William Appleton, P.E., Surface Water Manager IA—"—
SUBJECT: 2013-2015 DOE Capacity Grant Project Proposal
BACKGROUND:
In August of 2013, the Department of Ecology announced the availability of Capacity Grant funding in an
amount up to $50,000.00 for each Phase I and II jurisdiction as well as up to $120,000 for planning and
design of stormwater flow control and /or treatment facilities. The $50,000 in Capacity Grant funding is
to be used to carry out the requirements of the NPDES permit through training, equipment purchases,
education and outreach, inspection/monitoring and program development. To receive funds for planning
and engineering, jurisdictions must commit to a schedule of deliverables that culminates with the
generation of 90% project design plans no later than August 1, 2014. Specifically, recipients of this
funding opportunity agree to the following legislative provision conditions:
• Pre - construction projects must provide high water quality or ecological benefit and
address stormwater pollution from existing development.
• The award may be used for planning and design of one or more retrofit projects; at least
one project planned with these funds must implement low impact development
techniques.
Pre - construction activities are intended to prepare the project for application to the
competitive stormwater grant program in September 2014.
Staff, have submitted the "Grant Acceptance Intent Notice" (GAIN) indicating an intent to accept both the
capacity funding of $50,000 as well as the design funding in an amount up to $120,000. There is no
match required for these grant funds. SWM is proposing that the project described below be approved for
planning and design and that Capacity Grant funding in an amount of up to $120,000 be used to facilitate
this work. SWM staff will be used to perform planning and design work.
PROJECT DESCRIPTION:
Watersheds within the City support significant salmon runs in addition to sea run Cutthroat Trout;
however, non -point source pollution and detrimental stream flows brought about from existing
development within these watersheds continue to negatively impact the aquatic habitat, as evinced by
biotic integrity data being collected. The City believes that salmon recovery is an achievable goal, and
that a stormwater retrofits focused on improving water quality within our watersheds is a key step towards
achieving this goal.
SWM is proposing that 2013 -2015 Capacity Grant Funding to plan, design and construct multiple water
quality/ flow control retrofit projects within or adjacent to existing ROW. These projects will treat and or
Oct 7, 2013
Land Use and Transportation Committee
Page 2
infiltrate surface water runoff from ROW that is generated during the very early stages of rainfall events
(First Flush Events). Retrofit approaches that will be evaluated for use within the existing right -of -way
(ROW) include: infiltration, filtration, and bioretention. Projects will be designed and constructed in
accordance with the latest edition of the King County Surface Water Design Manual as well as the Low
Impact Development Technical Guidance Manual for Puget Sound.
The project will review the extent of construction opportunities within or in close proximity to the ROW,
high use areas, soil types and well head protection zones within our watersheds and generate a list of
locations that are suitable for stormwater retrofits; opportunities for demonstration projects and proximity
to fish bearing waters will also be considered during this phase. Concurrent with this activity, water
quality retrofit approaches /techniques will be evaluated. Retrofit approaches will be paired with the
appropriate locations and a project list will be generated, the prioritization of which will lead to the
identification of those projects to be pre - designed. It is contemplated that multiple smaller projects may
be grouped together as one overall retrofit project package. The flowing factors will be considered during
site selection:
• High use intersections or roadways
• Proximity relative to fish bearing waters
• Soil type
• Extent of ROW /availability of additional ROW
• Demonstration project opportunities
The long term goal of this project is to develop and initiate a water quality retrofit program for the entire
City. The proposed project(s) will serve as a demonstration/ proof of concept project(s) and would
ultimately lead to the establishment of a long term water quality retrofit program within the City that
would construct similar projects on an annual or semi - annual basis.
Project Tasks
Task 1- Project Administration/Management:
Period of Performance for Task 1: Sept 2013 — August 2014
Description: SWM will administer and manage the project. Responsibilities will include, but not be
limited to: maintenance of project records; submittal of payment vouchers, fiscal forms, and progress
reports; compliance with applicable procurement, contracting, and interlocal agreement requirements;
application for, receipt of, and compliance with all required permits, licenses, easements, or property
rights necessary for the project; and submittal of required deliverables. SWM will ensure this project is
completed according to the details of this agreement. Deliverables:
• Quarterly progress reports and financial vouchers
Task 2- Watershed Assessment:
Period of Performance for Task 2: Sept 2013 — Nov 2013
Description: Watershed assessment will include evaluation of the following characteristics: soil types,
wellhead protection areas, location of utilities, extent of right of way /City property, high use /high risk
areas with respect to water quality, and the location of stormwater outfalls. This assessment will focus
on thoroughly reviewing existing data, reports and maps. A GIS map depicting areas within the City
where water quality /flow control retrofits opportunities exist will be generated. Deliverables:
• GIS based map of suitable retrofit areas within the Hylebos basin.
Task 3- Evaluation and Selection of Retrofit Techniques:
Period of Performance for Task 3: Sept 2013- Dec 2013
Oct 7, 2013
Land Use and Transportation Committee
Page 3
Description: This task will involve the review of existing retrofit techniques that employ infiltration,
filtration, bioretention or any combination of the three. Approaches and technologies will be reviewed for
fit with respect to the City's current right -of -way standards as well as integration into new development
standards. Literature /manuals on Low Impact Development (LID) will be reviewed and stormwater
retrofit projects in the Seattle and Portland areas will be investigated. The emphasis of this task will be to
use existing techniques, concepts and approaches and to modify them appropriately to integrate into
Federal Way Street infrastructure. The development of retrofit techniques/approaches that can be
installed by City maintenance crews is also an important element of this task as it will expand the City's
ability to install these projects. Deliverables:
• Menu of viable water quality/ flow control retrofit techniques.
• Standard drawings and associated details.
Task 4- Identification of Retrofit Projects:
Period of Performance for Task 4: Dec 2013 — Jan 2014
Description: Determine which retrofit techniques /approaches can be applied within areas that have been
identified as being able to accommodate retrofit opportunities. Generate a project list. A prioritization
matrix will be developed and the project list prioritized. Retrofit projects will be scoped such that
individual projects can be completed by city crews and multiple projects can be packaged together for
putting out to bid. Deliverables:
• 30% Design Plans
Task 5- Retrofit Pre- design:
Period of Performance for Task 5: Dec 2013 — Aug 2014
Description: The three highest priority retrofit projects will be selected for pre - design. The pre - design
report will include the following: 1) Project Summary describing the problem and how the project will
address it; 2) Site assessment including topographic mapping of the project area, geotechnical site
investigation, and a detailed investigation and mapping of utilities; 3) Engineering design including flow
modeling for project sizing, verification of retrofit technique and plan and profile drawings in AutoCAD;
4) Environmental review to identify permits /processes that need to be obtained or completed; 5) Cost
estimate including all costs from design thru construction; and 6) Assessment of maintenance and
operation requirements for the future facility. Deliverables
• 90% Design Plans.
COUNCIL MEETING DATE: October 15, 2013 ITEM #:�G
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2014 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
POLICY QUESTION: Should the Council approve the 2014 Asphalt Overlay Program Preliminary Project List, and
authorize staff to proceed with the design and bid of the proposed 2014 Asphalt Overlay Program?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: October 7, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jeff Huynh, Street Systems En ineer DEPT: Public Works
............................ ............................... .._..............
Attachments: Land Use and Transportation Committee memorandum dated October 7, 2013.
Options Considered:
1. Approve the list of streets for the 2014 Asphalt Overlay Project as presented. Furthermore, authorize
staff to bid all or part of the 2014 Asphalt Overlay Project, returning with a request for permission to
award the project within the available 2014 Asphalt Overlay Budget to the lowest responsive,
responsible bidder.
2. Direct staff to modify the preliminary list and return to Committee for further action.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the October 15, 2013 City
Council Consent Agenda for approval.
MAYOR APPROVAL: 7" DIRECTOR APPROVAL:
Co ttee Council Committee
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the October 15, 2013
Council Consent Agenda for approval.
PROPOSED COUNCIL MOTION: "I move to approve the list of streets for the LU[4 Aspna[t uvertay I'roject as
presented. Furthermore, authorize staff to bid all or part of the 2014 Asphalt Overlay Project, returning with a
request for permission to award the project within the available 2014 Asphalt Overlay Budget to the lowest
responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 7, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeff Huynh, Street Systems Engineer -6V
SUBJECT: 2014 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
BACKGROUND:
Public Works staff has developed a list of recommended streets for the 2014 Asphalt Overlay Program. The
total estimated budget for the program is $1,800,267 and is comprised of the following:
• 2014 Proposed Overlay Budget $1,484,000
• 2014 Structures Budget $166,267
• 2013 Carry Forward (estimate) $100,000
• Proposed budget transfer from the Annual
Transportation System Safety Improvements $50,000
Fund
TOTAL FUNDING AVAILABLE $1,800,267
The transfer of the $166,267 from the structures budget and the proposed transfer of $50,000 from the Annual
Transportation System Safety Improvements fund are for the City's annual Sidewalk Maintenance Program,
and will cover the costs associated with the replacement of substandard wheelchair ramps, and repairing
existing curb, gutter, and sidewalks within the overlay project area.
The following is a preliminary list of streets to be included in the 2014 Asphalt Overlay Program. The streets
were selected using the City's Pavement Management System and were verified by field reconnaissance. The
costs shown are estimated and will be refined as the design of each schedule is completed. A project vicinity
map and more detailed area maps are attached for your information.
SCHEDULE
DESCRIPTION
AMOUNT
A
SW 356' Street — City limit to 15th Ave SW
$400,000
B
SW 320th Street — 14th Ave SW to 21th Ave SW
$215,000
C
SW 320th Street — 11th Ave SW to 14th Ave SW
$245,000
D
1 Ith Ave SW — SW 320th St to 10th Ave SW
$475,000
E
Twin Lakes Highlands
$526,000
F
S352 nd Street — Enchanted PKWY to I -5
$150,000
ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS:
$2,011,000
5% Construction Contingency
$100,550
Pavement Management System
$55,000
In -house Design
$60,000
Construction Administration
$100,000
City's Administrative Fee
$66,368
Printing and Advertising
$3,500
ESTIMATED TOTAL PROGRAM COST:
$2,396,418
October 7, 2013
Land Use and Transportation Committee
2014 Asphalt Overlay Program
Page 2 of 2
The estimated cost of $2,396,418 is a preliminary figure used for estimating purposes only and includes
construction administration, five percent construction contingency, in -house design and construction
management, printing and advertising. The 2014 Asphalt Overlay Project will be awarded within the available
overlay program budget.
Once Council approves the list of streets for the Overlay Program, staff will begin the final design. The
anticipated date for advertising is January 2014, with construction beginning in April 2014.
k: \lutc \2013 \10 -07 -13 2014 Asphalt Overlay list.doc
2014 ASPHALT OVERLAY Map
tyofFe Federal
City of City of Federal Way
33325 811h Ave S
Federal Way,
Federal Way 0 98003
y PROJECT %2cty ftederatway.com
Hent
8 272nd St
�Qb �
7
z
fl ,, s aesm s�
c
oi�t Ad f
Q S 304th St
yt� Q
t
SW 312th St S 312th St
swoabr 0 0
SW 320th St jUjapth St 8 320th St
3 N H
CL $ r S 324th St Federal
Honh
84*11 0
SW ca °+,04 S 336th St
0.01
to dry
> � h
in Q
d1 al
Q
% a S 348th St
C r
{ a
10
*.AW.Uth St
W
Legend Z
2014 Street Overlay °? a
Schedule
srs.� Mej�ne 1 F
A
k
B
C�
`Aiifor,,
D
_dg P'&) .
`N
E
F
CITY of This map is intended for use
t Federal Way 0 0.5 1 as a graphical representation.
Y Federal Way
Miles The City of makes
no warranty as to its accuracy.
L.'! Y i �'
Map Date: 9/16113
ty of
City of 2014 ASPHALT OVERLAY PROJECT 333258 A eIS ay
Federal Way S C H E D U L E A Federal Way, 98003
(P) 253 -835 -7000 000
(W) www.cityoffederalway.com
a' 351 ST
SW 352 ST G
SW 352
SW 353 P L PL
t!� �N 354 � 3b4
S S
> Q
Q
M �
N SW 355 PL SW 356 ST
T S
ST NE W 357 SW 357
> > CT Q
S Q Q 00 LO
C)
ST NE c�
SW 358
_ ,e4� CT
W 0 SW 3
�' SUQ
T NE z cn
�. 00
U�
Legend
25 ST NE
A
CITY OR This map is intended for use
0 240 480 as a graphical representation.
Federal Way Feet The City of Federal Way makes N
no warranty as to its accuracy.
Map Date: 9/16/13
City of
City of 2014 ASPHALT OVERLAY PROJECT 3325 8th A eIS ay
Federal Way SCHEDULE B (P;�3- �y;00098003
r
co i
SW 318 ST
319 PL
12 P
r�C
Cn
70!
318 PL
CT
5W
3
320 PL
IE
SW 320TH ST
co
lr�Q
SW 320
U-) PL
SW
322
Legend
�a M
U)
—a a ��
CITY OF This map is intended for use
,,,,11 0 as a graphical representation.
Federal Way 0 205 41Feet The City of Federal Way makes N
no warranty as to its accuracy.
L:\MsApps \DWG\PUBWKS \STREETS \PROJECTS\2014 OVERLAYINO TOUCH ARCMAP \B.mxd
Map Date: 9/16!13
City of 2014 ASPHALT OVERLAY PROJECT 333258thAve1S ay
Federal Way CHEDULE C
Federal 35- 098003
y(W) www,dtyoffederalway.com
Von
N
317 PL SW 317 PL
SW 318 co SW
ST � 319 PL
3 SW 318 PL
> SW 320 ST 0
N SW 320 PL
N SW321Z ;y��
S �
322 ST Z -j Q. C/) a 321
cr) C
C/)
322 PL N a. 322
`- ST 5� �
SW 323 ST W a
00 >1 (0 Sw 3(p
Legend \ a V �
e-
CITY OF This map is intended for use
0 as a graphical representation.
Federal Way 0 280 56Feet The City of Federal Way makes N
__ _ no warranty as to its accuracy.
Map Date: 9/17/13
City of 2014 ASPHALT OVERLAY PROJECT 3 3258 Federal ay
Federal Way
Federal 53 way, 000 98003
SCHEDULED (P> 253 - 835 -7000
W ~.eitrofeaeranvay.i
SW 320 ST ,<'
SW 320 PL Q SW 320
S O ,+r? a,� PL 320 PL Q Q
J 32'� J SW Lo cn
SIN a ^ 321 SW
322 322
aST a� ST ,,SW 323 ST NLL
M U) ST 2
a 2ST
f Zt T N a o SW
SW 3`1?' (nn Q � 324 ST
co
SW r � ~ S�
324r C,) Stv
PL
JN U) co
>6 > 27 ST N
r U SW 325 A 0 328 ST
co
Q Q�
SW 326 3? 0;111(39 � r` � LO � S
S S
321 327 PL Cl-, S 01 g 0, C>`�ev > V. T
SW �1� `��' ao to ELF Q 32 cb ti� �'
32
CT Q ST C rb
-i c°
04 3: 4 SW 0 SW 329 ST
S W 329 CT
U) P L a ���SLWA _
a 330 a SW 330 0 331 SW 331 IN
PL CT A/ ST ST
331 ST T Q SW 332 CA)
U 4 �O co rn 333 CT
cCnn c� '� tr S t �'�•
F. SW 333
J
�533 ST oU CT a In Cl) 2 PL
Legend S 330 4 CW 334 Q a
D TG � -C) j
CITY Of This map is intended for use
Federal Way 0 500 1,000 as a graphical representation.
Y Feet The City of Federal Way makes N
no warranty as to its accuracy.
f 2014 ASPHALT OVERLAY PROJECT Mapoate eral13
City01 City 5 Federal Way
` I 33325 8th Ave S
Federal Way, We. 98003
CITY OF This map is intended for use
Federal Way 0 425 850 as a graphical representation. /� \1
Y Feet The City of Federal Way makes N
. _ _ _ _ _ _ _ _ no warranty as to its accuracy.
f 2014 ASPHALT OVERLAY PROJECT Map Date
City of Ave S 3
City of Federal Way
33325 8th Ave S
Federal Way, Wa ,
FP (lPra1 Wav SCHEDULE F (P ) 253-835-7000 98003
P�-
1-1
SR 18
Y
a
S347PL
S 351 ST W 0
S 352 ST
a
z
v
z
w
S `3S
6S,
T
co
S 356 ST
CITY of This map is intended for use
Federal Way 0 420 840 as a graphical representation
Feet The City of Federal Way makes
no warranty as to its accuracy
N
COUNCIL MEETING DATE: October 15, 2013 ITEM #: 15(�
......... .................. ... ............. .................... ........... _ ......_ _ .. ...... _ ...............
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2013 Asphalt Overlay Project — Final Acceptance
POLICY QUESTION: Should the Council accept the 2013 Asphalt Overlay Project constructed by Tucci and
Sons Inc. as complete?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: October 7, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jeff Huynh, Street Systems Engineer / DEPT: Public Works
..................................................................................................................................................................... ............................... .... tiJ J........_................... ................_............_. ............._......... ........ _..... ........ .... . ............ .............
_........... ._.........._.........__.......
Attachments: Memorandum to Land Use and Transportation Committee dated October 7, 2013
Options Considered:
1. Authorize final acceptance of the 2013 Asphalt Overlay Project constructed by Tucci and Sons, Inc., in
the amount of $1,554,019.46 as complete.
2. Do not authorize final acceptance of the completed 2013 Asphalt Overlay Project constructed by Tucci
and Sons, Inc. as complete and provide direction to staff.
.................... .._.....__....._.._... ...._:...... _ ........... ... _ .................................... .................. . ........... . ......... ... _ .......... --- ..--- ..._........................__...._.........................._...__.......................... ..........._................... _.__...._..._............. _ ............. ........_..... ._._ ... _ .... _ .......... _.........._........
.....
MAYOR'S RECOMMENDATION: The mayor recommends Option 1 be forwarded to the October 15, 2013
Council Consent Agenda for approval.
MAYOR APPROVAL: � DIRECTOR APPROVAL:
Com ee Council Committee
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the October 15, 2013
Council Consent Agenda for approval.
46 c
ob Celski, Chair J anne Burbidge, Member Diana Noble- Gulliford, embe
PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the 2013 Asphalt Overlay Project
constructed by Tucci and Sons, Inc., in the amount of $1,554,019.46 as complete. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
IIT reading
❑ TABLED/DEFERRED /NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances otdv) ORDINANCE #
REVISED — 02/06/2006
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 7, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeff Huynh, Street Systems Engineer
SUBJECT: 2013 Asphalt Overlay Project — Project Acceptance
BACKGROUND:
Prior to release of retainage on a Public Works construction project, the City Council must accept the
work as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. The 2013 Asphalt Overlay Project contract with Tucci and Sons, Inc. is complete. The
fmal construction contract amount is $1,554,019.46. This is $50,987.63 below the $1,605,007.09
(including contingency and Council approved change order) budget that was approved by the City
Council on March 19, 2013 and April 16, 2013.
cc: Project File
Central File
K: \LUTC\2013 \10 -07 -13 2013 Asphalt Overlay project - Project Acceptance.doc
COUNCIL MEETING DATE: October 15, 2013 ITEM #:5�
......... ....... ...
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S 320th Street (1 I h P1 South to I -5 Limited Access) Preservation Project — 85% Design Status Report
and Authorization to Bid
POLICY QUESTION: Should the City Council authorize staff to bid the S320th Street (I Ith PI South to 1 -5 Limited
Access) Preservation Project and return to the LUTC and Council for bid award, further reports and authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: October 7, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jeff Huynh, Street Systems Engineer DEPT: Public Works
........................1-1-.................................-........................................ ........._._................... ................................................._............_..............................._......_........._..... _.._......._.....__._._........ - ..._...__........._... .__......__....__._.....__..... -
Attachments: Land Use and Transportation Committee memorandum dated October 7, 2013.
Options Considered:
1. Authorize staff to bid the S 320th Street (11 "' P1 South to I -5 Limited Access) Preservation Project and
return to the LUTC and Council to award the project to the lowest responsive, responsible bidder.
2. Do not authorize staff to bid this project and provide direction to staff.
.. . .......................... ........................................................................... .... ......................... .............................. _ .......... _ ........ _ .......... ............................ ................ _ .......................... _ ............................................... _ ............. .......... I......................_... I _ ......... --.._. ..... ......... _ ........................ .... _ ........... ._..__ ..... ............. ............ _ ......... -........
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the October 15, 2013 City Council
Consent Agenda for approval.
MAYOR APPROVAL: /�� L�v DIRECTOR APPROVAL:
Com ittee Coua I Committee
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the October 15, 2013 City
Council Consent Agenda for approval.
PROPOSED COUNCIL MOTION: "I move to authorize staff to bid the S 320th Street (I1' Pl South to I -5 Limited
Access) Preservation Project and return to the LUTC and Council to award the project to the lowest responsive,
responsible bidder.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED Ist reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 7, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jeff Huynh, Street Systems Engineer
SUBJECT: S 320th Street (1 lth P1 South to I -5 Limited Access) Preservation Project — 85% Design Status
Report and Authorization to Bid
BACKGROUND:
Under the PSRC Countywide Preservation Competition in 2012 the City was awarded Grant funding for the
overlay and ADA retrofit of S 320"' Street between 11 s, P1 South and I -5 Limited Access.
The following provides a brief synopsis of the progress on the project to date. Currently, the project design is
approximately 85% complete, which includes the following completed tasks:
• Preliminary Contract Specifications
• Project Design to 85%
• Environmental Documentation Approval
Ongoing Tasks Include:
• Contract Specifications
• Project Design to 100%
PROJECT ESTIMATED EXPENDITURES:
Design (In house Design)
$133,300
Right -Of -Way Acquisition
N/A
2014 Construction Cost Est.
$1,300,000
5% Construction Contingency
$65,000
Project Management (In house Design)
$101,700
TOTAL PROJECT COSTS
$1,600,000
PROJECT AVAILABLE FUNDING:
PSRC Grant Funding
$1,100,000
City Funding
$500,000
TOTAL AVAILABLE BUDGET
$1,600,000
The project is within available budget and staff anticipates bidding the project in January 2014. Construction is
anticipated to commence in April 2014 with an estimated substantial completion date in August 2014.
SUBJECT: FIRST AMENDMENT TO THE JGM TECHNICAL SERVICES "ON CALL" ELECTRICAL
AGREEMENT
POLICY QUESTION: Should the Mayor and Council authorize a first amendment to the JGM Technical
Services "On Call" Electrical Agreement?
COMMITTEE: PRHSPS MEETING DATE: October 8,
2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Steve Ikerd, Parks & Facilities Manager DEPT: PRCS
...........................................................
...................................................................................................................................................................................................................................................................._....._.............................................................................................................................._..._.._..._.__...... ......._................._..__.
History: Following a competitive bid process, JGM Technical Services entered into an "On Call" Electrical
Agreement, February 2012. This service provides electrical repairs and minor improvements. The Department
experienced a high amount of unexpected service calls during the first two years of this agreement; including
wire theft, and there is a need to increase the amount of compensation and while in this process extend the term
for one more year. By mutual agreement, we seek authorization to extend their term for an additional year
through 2015 at the same 2012 rate and increase the compensation by $40,000.00, for a grand total contract value
of $100,000.00. Funding for this service is covered through the Facilities and Park Operations accounts.
Options Considered:
1. Approve a first amendment to the JGM Technical Services Agreement by extending their term an
additional year and increase the compensation by $40,000.00, for a contract total not to exceed $100,000
and authorize the Mayor to execute said amendment to the full Council October 15, 2013 consent agenda
for approval.
2. Do not authorize a first amendment and provide direction to staff
MAYOR'S RECOMMENDATION: Approve a first amendment to the JGM Technical Services Agreement by
extending their term an additional year and increase the compensation by $40,000.00, for a contract total not to
exceed $100,000 and authorize the Mayor to execute said amendment to the full Council October 15, 2013
consent agenda for approval.
MAYOR APPROVAL: DIRECTOR APPROVAL: LQ
Co-n i a Council Inrtia
COMMITTEE RECOMMENDATION: I move to forward the approval of a first amendment to the JGM Technical
Services Agreement by extending their term an additional year and increase the compensation by $40,000.00, for
a contract total not to exceed $100,000 and authorize the Mayor to execute said amendment to the full Council
October 15, 2013 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing a first amendment to the JGM Technical
Services Agreement by extending their term an additional year and increase the compensation by $40,000.00
for a contract total not to exceed $100,000 and authorize the Mayor to execute said amendment. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
COUNCIL MEETING DATE: October 15, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PROGRAM YEAR 2014 CDBG ANNUAL ACTION PLAN
ITEM #:
POLICY QUESTION: Should the City Council approve the Community Development Block Grant Annual
Action Plan for Program Year 2014?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: October 8, 2013
CATEGORY:
X Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jay Bennett, Community Services Manager DEPT: Community & Economic
Development Services
Attachments: 2014 Community Development Block Grant Annual Action Plan
Background
HUD's Community Development Block Grant (CDBG) program reporting format is called the Consolidated
Plan. The Consolidated Plan has two components; the five -year Strategic Plan (January 1, 2012 to December 31,
2016) and the Annual Action Plan (AAP). The five -year Strategic Plan is the overall framework of goals for the
CDBG program. The Annual Plan outlines specific programs to be implemented that reflect the five -year goals.
Each year, the City Council adopts the Annual Action Plan for CDBG funding. The plan needs to be adopted and
submitted to HUD on November 15, 2013 in order for the City to qualify for CDBG funding the next year.
After proper public notice, the Human Services Commission solicited public comment on community needs and
held a public hearing at their meeting on August 20, 2013. Public Notice for comment on the Annual Action Plan
was advertised on August 30, 2013. The Human Services Commission reviewed the draft PY 2014 AAP at their
regularly scheduled meeting on September 16, 2013 and then held a public hearing on September 3& to take
further comment on the activities targeted to address priority needs in the areas of community development,
housing and public services, which are integrated into this Action Plan.
As of this date, the City has not yet received HUD confirmation of funding levels for the next program year
because the federal budget has not yet been approved. The PY 2014 AAP budget assumes CDBG funding at the
same equivalent level as PY 2012.The plan complies with the specified format and addresses the HUD required
subject matters.
The PY 2014 Action Plan budget includes:
REVENUES
2014 CDBG Grant
$ 576,450
2013 Carry Forward
$ 394,383
Program Income
$ 3,000
NSP3
$ 100,000
Section 108 Disbursement otential
$3,030,000
Total
$4,103,833
EXPENDITURES
Plannin Admin
$
115,290
Public Services
$
86,465
CERF
$
635,236
Section 108 (potential)
$3,035,000
NSP3
$
100,000
Contingency
$
134,458
Options:
1. Approve the Program Year 2014 CDBG Annual Action Plan.
2. Direct staff to make changes to the 2014 CDBG Annual Action Plan.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: �C5 m1lr0 ' /' d�1 DIRECTOR APPROVAL:
m ee Council i Council
COMMITTEE RECOMMENDATION: 1 move to forward the Program Year 2014 Community Development Block
Grant Annual Action Plan to the October 15, 2013 consent agenda for approval.
AUA,7���-
Committee Chair
PROPOSED COUNCIL MOTION: "I
Grant Annual Action Plan. "
Committee Member
Member
of the Program Year 2014 Community Development Block
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL
ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
IsT reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED— 08/12/2010
RESOLUTION #
41k
of
Federal Way
CDBG ANNUAL ACTION PLAN
The Annual Action Plan outlines the planned activities and outcomes that will be supported with the City of Federal
Way's 2014 CDBG funds
Program Year 2014
CDBG PROGRAM ANNUAL ACTION PLAN
Susan Honda I
City of Federal Way
33325 8th Avenue S
Federal Way, Washington 98003
Jeanne Burbidge
Bob Celski
This Page left Blank
�tr1 N rnfi
4
9'� r DEv
SF 424
The SF 424 is part of the CPMP Annual Action Plan. SF 424 form fields are
included in this document.
Complete the fillable fields (blue cells) in the table below. The other items are pre - filled with values from the Grantee
Information Worksheet.
Date Submitted
Applicant Identifier
Type of Submission
Date Received by state
State Identifier
Pre-application
Date Received by HUD
_Application
Federal Identifier
❑ Construction
❑ Construction
Non Construction
❑ Non Construction
Applicant Information
Jurisdiction City of Federal Way
UOG Code
Street Address Line 1 33325 8th Avenue South
Organizational DUNS 61- 250 -9901
Street Address Line 2
Organizational Unit
City Federal Way
Washington
Department Community & Economic
Development
ZIP 98003
Country U.S.A.
Division Community Services
Employer Identification Number (EIN):
County Kin
91- 1462550
Program Year Start Date MM /DD 01/01
Applicant Type:
Specify Other Type if necessary:
Local Government: C- Municipal
S pecify Other Type
Program Funding
U.S. Department of
Housing and Urban Development
Catalogue of Federal Domestic Assistance Numbers; Descriptive Title of Applicant Project(s); Areas Affected by
Project(s) (cities, Counties, localities etc.); Estimated Funding
Community Development Block Grant
14.218 Entitlement Grant
CDBG Project Titles
Section 108 Loan Guarantee — Loan Fund
Description of Areas Affected by CDBG Project(s)
City of Federal Way
$CDBG Grant Amount $3,030,000 77"
onal HUD Grant(s) Leveraged
Describe $0
$Additional Federal Funds Leveraged $0
$Additional State Funds Leveraged $0
$Locally Leveraged Funds
$Grantee Funds Leveraged N/A
$Anticipated Program Income $3,030,000
Other (Describe)
Total Funds Leveraged for CDBG -based Project(s)
Home Investment Partnerships Program
N/A
14.239 HOME
HOME Project Titles
Description of Areas Affected by HOME Project(s)
$HOME Grant Amount
$Additional HUD Grant(s) Leveraged
Describe
$Additional Federal Funds Leveraged
$Additional State Funds Leveraged
$Locally Leveraged Funds
$Grantee Funds Leveraged
$Anticipated Program Income
Other (Describe)
Total Funds Leveraged for HOME -based Project(s)
Housing Opportunities for People with AIDS 14.241 HOPWA
N/A
HOPWA Project Titles Description of Areas Affected by HOPWA Project(s)
$ HOPWA Grant Amount
$Additional HUD Grant(s) Leveraged
Describe
$Additional Federal Funds Leveraged
$Additional State Funds Leveraged
$Locally Leveraged Funds
$Grantee Funds Leveraged
$Anticipated Program Income
Other (Describe)
Total Funds Leveraged for HOPWA -based Project(s)
Emergency Shelter Grants Program
N/A
14.231 ESG
ESG Project Titles
Description of Areas Affected by ESG Project(s)
$ESG Grant Amount
$Additional HUD Grant(s) Leveraged
Describe
Additional Federal Funds Leveraged
$Additional State Funds Leveraged
$Locally Leveraged Funds
$Grantee Funds Leveraged
$Anticipated Program Income
Other (Describe)
Total Funds Leveraged for ESG -based Project(s)
Congressional Districts of:
Is application subject to review by state Executive Order
12372 Process?
Applicant Districts 9 1 Project Districts 9
Is the applicant delinquent on any federal debt? If
"Yes" please include an additional document
explaining the situation.
❑ Yes
This application was made available to the
state EO 12372 process for review on DATE
X No
Program is not covered by EO 12372 X
❑ Yes
❑ No
❑ N/A
Program has not been selected by the state
for review
Person to be contacted regarding this application
First Name Skip
Middle Initial
Last Name Priest
Title Mayor
Phone (253) 835 -2401
Fax (253) 835 -2409
emai: skip.priest @cityoffederalway.com
Grantee Website
Cit offederalwa .corn
Other Contact: Patrick Doherty
Signature of Authorized Representative
Date Signed
*� �* City of Federal Way
2014 Acton Plan
The CPMP City of Federal Way Annual Action Plan includes the SF 424 and Narrative Responses to Action
Plan questions that CDBG grantees must respond to each year in order to be compliant with the
Consolidated Planning Regulations. The Executive Summary narratives are optional.
Narrative Responses
Executive Summary
1. The Executive Summary is required. Include the objectives and outcomes identified in the plan and an evaluation of past
performance.
2014 Action Plan Executive Summary;
The City of Federal Way presents this One Year Action Plan for the 2014 Community Development program
funds. The City developed these funding decisions based upon Mayoral and City Council priorities, Human
Services Commission recommendations, Community Services Division (CSD) staff analysis, public hearing
comments, program performance information and consultation with various service agencies, and other
stakeholders.
The following describes the 2014 Goals and Objectives:
Goals:
Improve and expand affordable housing options.
Objectives:
o Owner- occupied housing - improve the quality of existing owner - occupied housing stock to support
community and neighborhood stability and neighborhood revitalization efforts (i.e. housing made
accessible, brought to code, or made safer).
o Rental Housing - expand the number of affordable rental units available to disabled, lower- income
individuals in the community (i.e. made accessible and affordable).
• Expand businesses to create jobs and assist with the development of microenterprises.
Objectives:
o Business Development and Job Creation - assist businesses to create new employment
opportunities for low- to moderate - income individuals or create training or advancement
opportunities, with 51% being low to moderate income.
Development of Small Businesses - Assist micro - enterprises and small businesses in Federal
Way which are the principal occupations of their owners, or which create new job opportunities for
low- or moderate - income persons through technical and /or financial assistance.
o Promote Economic Development Investment - Assist small businesses and encourage spot blight
remediation through the improvement to commercial exterior facades.
• Strengthen neighborhoods through the planning of strategic neighborhood revitalization efforts.
Revitalization of strategic areas - through the neighborhood planning process, assist residents in
targeted neighborhoods in identifying obstacles and opportunities that promote sustainable neighborhood
revitalization.
• Increase the access of low- and moderate - income households to resources through the provision
of services, education and employment training opportunities.
Objectives:
• Provide funding to agencies to support love -and- moderate income residents in need -
stabilize or improve situation of Federal Way residents in need of supportive activities.
• Expansion of access to employment and !training opportunities - increase access to information
and other non - monetary resources and support for employment and training opportunities.
• Administer the Community Development Block Grant program to meet the community needs and
HUD requirements.
Objectives:
o Overall program administration - develop, guide and manage activities which generate long -term
impacts.
This Action Plan allocates a total of app
Development Block Grant Entitlement
Community Development Block Grant pr
mately $3.967 million dollars in anticipated 2014 Community
Is, CDBG program income and other funds to support the
gym.
2014 Goals, Objectives & Outcomes
Objectives
Outcomes
Estimated Funding Source
and Amount
Goal: Improve and expand affordable housing options
(A) Owner- occupied housing
45 total repairs /rehabs
CDBG = $250,000
(B) Rental Housing
1 rental unit created
CDBG = $30,000
(C) Fair Housing - Education
Provide fair housing
education for apt. owners
and residents
CDBG = $2,500
Goal: Expand businesses to create jobs and assist with the development of microenterprises
(C) Business Development and job creation through
60 residents
CDBG = $50,000
technical assistance to microenterprise startups
moderate - income Federal Way residents and
(D) Federal Way small business technical assistance
34 small businesses
CDBG = $52,620
assisted
85 residents
(E) Promote economic development investment
3 commercial buildings
CDBG = $105,000
through the improvement of commercial exterior
improved
18 residents
facades
employment and training opportunities for
(F) Provide capital for small businesses through
3 microenterprises
CDBG = $145,000
startup and /or business expansion loans
and 1 small
businesses assisted
27 people
(G) Provide loan capital in redevelopment areas of
1 project assisted
CDBG = $3,030,000
the City that spur economic development and job
(M) provide in -home counseling, skill building,
21 people
creation
and support services to high -risk children and
Goal: Strengthen neighborhoods through the development of a strategic neighborhood revitalization
plan
(H) Engage residents and community partners in Planning /NRSA application CDBG = $ 7,500
NRSA planning effort
Goal: Increase the access of low- and moderate - income households to resources through the provision
of services and employment and training opportunities
(I) Provide emergency services to low- and
44 households
CDBG = $22,000
moderate - income Federal Way residents and
special populations
(J) Provide inclusionary and independent life
85 residents
CDBG = $24,465
skills to special needs residents
(K) Provide assessment coupled with
18 residents
CDBG = $10,000
employment and training opportunities for
younger Federal Way residents who have
previously dropped out of school.
(L) Provide reduced -cost access to dental care
27 people
CDBG = $15,000
for low- to moderate - income Federal Way
(M) provide in -home counseling, skill building,
21 people
CDBG = $15,000
and support services to high -risk children and
their families in the City of Federal Way
Goal: Administer the CDBG program to meet the community needs and HUD requirements
(N) Overall program administration Contracts /ER /PH /Reports CDBG = $ 107,790
Past Performance
The City of Federal Way continually strives to improve the performance of its operations and those of
its funded agencies. In 2013, the Community Services Division will have invested over $ 750,000 in the
community to meet the goals and objectives outlined in the 2012 -2016 Consolidated Plan. CDBG funds
were primarily targeted toward affordable housing, economic development and provision of basic needs
services. For a more detailed summary of the City's evaluation of past performance, previous
Consolidated Annual Performance and Evaluation Reports (CAPER) can be viewed on the City's website at
www.cityoffederalway.com.
Action Plan Required Elements:
Geographic Distribution / Allocation Priorities:
2. Describe the geographic areas of the jurisdiction (including areas of low income families and /or racial /minority concentration) in
which assistance will be directed during the next year. Where appropriate, the jurisdiction should estimate the percentage of
funds the jurisdiction plans to dedicate to target areas.
3. Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA)
(91.215(a)(1)) during the next year and the rationale for assigning the priorities.
4. Describe actions that will take place during the next year to address obstacles.
2014 Action Plan General Questions response:
Geographic Area
Most of the limited amount of CDBG funds are available city -wide (except for the small amount of
remaining NSP3 funds invested into the Greater West Way Neighborhood, and the planning work in a
potential NRSA areas), thus the investment will reach a concentration of the lowest- income persons in the
city. Please refer to Attachment C of this Action Plan to view maps that distinguish the low /mod income
areas of the City.
The Community Development Division funded activities are available community wide to residents of all
parts of Federal Way. Allocations are typically used to address high - priority needs, as identified in this
plan, on a citywide basis for a project primarily benefiting low- and moderate - income households.
The following section describes the customized activities that focus on a particular Neighborhood area.
Description of the geographic areas where assistance is to be directed
Understanding demographic and economic trends is important to developing a housing and community
development strategy. The information presented in this section are key indicators (from the 2010 Census)
relating to population and household composition and growth, economic conditions, poverty, and race and
ethnicity in the City of Federal Way.
Composition of
Family Households
■ w /Spouse
■ w /Child
The City of Federal Way has a total of 32,960 households. This
number includes 23,349 family households.
The compositions of the familial households are 16.9% with a
Spouse; 31.2% with at least one Child; 9.3% with no
nonrelative; 6.4% with Nonrelatives, and 1.8% with an
Unmarried partner.
Veterans comprise 10.4% of the 68,792 civilian persons over 18
years old living in the city.
6,078 households paying rent in Federal Way are paying more than 35 percent of their monthly household
income.
59 percent of Federal Way workers commute out of the city for their job.
Of the 91,169 (non - institutionalized) persons living in
Federal Way, 12.4 % of those have a disability.
Median household income in Federal Way is $49, 967,
twenty -two (22) percent lower than King County, while
median family income is $58,358, which is 28 percent lower
than the King County.
19.1 percent of families residing in Federal Way have
incomes below $25,000 (2013 federal poverty line for
family of 4 is $23,550)
FW Racial Make -up
White
■ Asian
African American
■ Hispanic /Latino
* Source 2012 Community Survey
Residents with
Disabilities
■ Under 18 yrs
FA old
■ 18 -64 yrs old
65 yrs old -
plus
The community's diversity reveals that 93 percent of the city
identify as one race, composed mainly of White - 58.1 %;
Hispanic or Latino - 18.5 %; African American - 10.1 %; Asian
- 11.9 %.
The percentage of the Federal Way population (Age 5 +)
according to language spoken at home is 68.3% English only;
11.7% Asian; 13% Spanish and 5.8 % other Indo- European.
FEDERAL WAY WORKPLACE EMPLOYMENT (2010)
In Federal Way: Business Description (NAICS Code)
Businesses -
Count
Businesses-
Percent
Employees -
Count
Employees -
Percent
Agriculture, Forestry, Fishing and Hunting
8
0,3%
28
0.1%
Mining
2
0.1%
3
0,0%
Utilities
2
0.1%
120
0.4%
Construction
243
7.8%
600
1.8%
Manufacturing
78
2.5%
1,670
4.9%
Wholesale Trade
85
2.7%
1,738
5.1%
Retail Trade
410
13.1%
5,280
15.6%
Motor Vehicle and Parts Dealers
39
1.2%
351
1.0%
Furniture and Home Furnishings Stores
20
0.6%
85
0.3%
Electronics and Appliance Stores
23
0.7%
85
0.3%
Bld Material & Garden Equip & and Supplies Dealers
33
1.1%
366
1.1%
Food and Beverage Stores
46
1.5% !
533
1.6%
Health and Personal Care Stores
46
15%
602
1.8%
Gasoline Stations
19
0.6%
83
0.2%
Clothing and Clothing Accessories Stores
55
1.8%
317
0.9%
Sporting Goods, Hobby, Book, and Music Stores
33
1.1%
299
019%
General Merchandise Stores
30
1.0%
2.118
6.2%
Miscellaneous Store Retailers
63
2.0% _,
418
1.2%
Non -store Retailers
3
0.1%
23
0.1%
Transportation and Warehousing
54
1.7%
1,166
3.4%
Information
„54
1.7%
331
1.0%
Finance and Insurance
261 _
BAW
1,445
4.3%
Central Bank; Credit Intermed & Related Activities
109
3.5% !
780
2.3%
Securities, Commodity Contracts, and Other
57
1.8% "
328
1.0%
Insur. Carriers & Related Activ.; Funds, Trsts,, Other
95
3.0%
337
1.0%
Real Estate and Rental and Leasing
212
6.8%
2,876
8.5%
Professional, Scientific, and Technical Services
261 ''
8.4%
1,846
5.4%
Legal Services
52
1.7%
148
0.4%
Management of Companies and Ente ` ruses
1
0.0%
2
0.0%
Admin & Support, Waste M mt., Remediation
194
6.2%
920
2.7%
Educational Services
103
3.3%
3,265
9.6%
Health Care and Social Assistance
341
10.9%
5,060
14.9%
Arts, Entertainment, and Recreation
59
1.9%
1,331
3.9%
Accommodation and Food Services
245
7.9%
3,075
9.1%
Accommodation
15
0.5%
240
0.7%
Food Services and Drinking Places
230
7.4%
2,835
8.4%
Other Services (except Public Administration)
366
11.7%
1,608
4.7%
Automotive Repair and Maintenance
49
1.6%
258
0.8%
Public Administration
40
1.3%
1,494
4.4%
Unclassified Establishments
102
3.3%
62
0.2%
TOTALS
3.121
33,920
This information was prepared from 2010 data from the Quarterly Census of Employment and Wages by the
Washington State Employment Security Department as geo -coded and adjusted by the Puget Sound
Regional Council. Where totals represent fewer than three reporting firms, or when one employer accounts
for more than 80 percent of jobs, the total is withheld (noted by asterisk) to protect company privacy.
Allocation Priorities
The City has chosen to build off the foundation that was established in PY 2013 by allocating a significant
portion of its PY 2014 funds to activities which have the potential of creating jobs /expanding business
opportunities, preserving existing housing stock and providing funds for safety net services.
The City has determined that its use of CDBG entitlement funds for the purpose of determining compliance
with the ACT's 70% rule shall be a one (1) program year beginning January 1, 2014 and ending December
31, 2014. The City's CDBG program year is the same as the City's Fiscal Year (FY). In PY 2014, 100% of the
available funds will be allocated to provide assistance to persons who are low -and moderate - income.
Obstacles to Meeting the Needs
To address underserved needs, the City of Federal Way will continue to work with partner funders
and agencies to work on needs that are not being met. The City will continue to look for other
sources of funds and work with others to utilize their dollars in ways to meet these needs. The
Community Services staff is involved in a number of collaborative committees and teams that identify
and address issues throughout the city and the region.
Given the limited amount of CDBG and other grant funding available, however, this will be a challenge.
In 2014, it will be even more of an issue due to cuts that are anticipated in CDBG funding.
Sources of Funds:
5. Identify the federal, state, and local resources the jurisdiction expects to receive to address the needs identified in the plan.
Federal resources should include Section 8 funds made available to the jurisdiction, Low- Income Housing Tax Credits, and
competitive McKinney -Vento Homeless Assistance Act funds expected to be available to address priority needs and specific
objectives identified in the strategic plan. (92.220(c)(1))
6. If you plan to dedicate funds within a local targeted area, provide the boundaries of the targeted area and an estimate of
the percentage of funds you plan to dedicate to target area(s). (91.220(f))
7. If your plan includes a Neighborhood Revitalization Strategy Area or Areas, please identify the census tracts for each NRSA
and an estimate of the percentage of funds you plan to dedicate to the NRSA(s).
8. Explain how federal funds will leverage resources from private and non - federal public sources.
9. Provide a description of how matching requirements of HUD's programs will be satisfied.
10. If the jurisdiction deems it appropriate, indicate publicly owned land or property located within the jurisdiction that may be used
to carry out the plan.
2014 Action Plan Sources of Funds response:
Sources of Funds
The City of Federal Way will utilize the following funding sources to achieve the goals and objectives
outlined in this One -Year Plan:
➢ Community Development Block Grant (CDBG)
➢ Local Funds
➢ Private Equity
➢ Agency Contributions
The City of Federal Way's CDBG program uses the HUD entitlement allocation, potential program income
generated from the commercial loan program, and NSP3 Program grant awarded funds through the State of
Washington. The amount of private funds leveraged during this year is estimated at $300,000 and based
upon private equity requirements of two (2) activities (Commercial Loan and Commercial Exterior
Improvement) under the Community Economic Revitalization Fund (CERF) programs. It is anticipated that
the following resources will be available to activities and projects during the 2014 Program Year.
2014 RESOURCES
Carry Forward PY 2013
$
394,383
2014 HUD Entitlement Grant
$
576,450
Program Income
$
3,000
Total CDBG
$
973,833
Resources
$
15,000
OTHER POTENTIAL RESOUCES
$
635,236
Section 108
$
3,030,000
NSP3 Grant
$
100,000
HOME*
$
0
Emergency Solutions Grant*
$
0
Total
$
4,103,833
Resources
$
30,000
*King County resources; amounts for
projects in
Federal Way, values variable
The dollar amount associated with each of these Program categories is shown below:
2014 CDBG EXPENDITURES
2014 Planning & Admin $ 115,290
Staff costs $ 102,790
NRSA - Professional Services $ 10,000
Fair Housing - Education $ 2,500
1 2014 Public Service $ 86,465
FWCC Inclusion Program
$
24,465
HealthPoint
$
15,000
MSC YES Program
$
10,000
MSC Emergency Assistance Program
$
22,000
Institute for Family Development
$
15,000
2014 CERF
$
635,236
Sm Biz Loan
$
75,000
Microenterprise Loan
$
70,000
Commercial Exterior
$
105,000
Emergency Housing Repair
$
250,000
HCC SBDC /SZ
$
102,236
Parkview Services
$
30,000
2014 Section 108
$3,035,000
Remainder T/A $ 5,000
Loan - PACC and /or Twin Lakes $3,030,000
and /or TBD
NSP3 $ 100,000
Expenditures Total $3,969,375
2014 Un- programmed $ 134,458
OBJECTIVES & OUTCOMES - PY 2014
The City will allocate PY 2014 CDBG funds to continue to stimulate economic development while also
improving the health and safety of its residents through investment into the preservation of existing housing
stock and contracting with social service agencies for the delivery of safety -net services.
The following CDBG- funded activities have been reviewed and are programmed for during PY 2014 in
anticipation of receiving a HUD grant offer and letter of approval.
Activity #1 - The City expects to utilize $86,465 of PY 2014 CDBG funds to partner with five (5) non - profit
agencies to provide various public services as follows:
a) Federal Way Community Center - Inclusion Program: CDBG funds will pay for .3 FTE of a
Recreation Coordinator to provide social activities /services for adults with developmental
disabilities, including classes, life skills training, participatory events, trips and other activities
conducted with community partners. ($24,465 CDBG)
Anticipated Outcomes: 85 persons served.
b) HealthPoint - Primary Dental Access - CDBG funds provide comprehensive dental services for low -
to moderate - income Federal Way residents. ($15,000 CDBG)
Anticipated Outcomes: 27 people served.
c) Multi- Service Center - Emergency Services Program: The program provides services to individuals
in need of immediate access to basic services. ($22,000)
Anticipated Outcomes: 44 people served.
d) Multi- Service Center - YES Program: This program provides youth employment and education
services to residents of Federal Way. ($10,000)
Anticipated Outcomes: 18 persons served.
e) Institute for Family Development - PACT (Parents and Children Together): The program will
provide in -home counseling, skill building, and support services to high -risk children and their
families in the City of Federal Way. ($15,000 CDBG)
Anticipated Outcomes: 21 people served.
CP Goals - Strategy 3A: Provide an array of 'services to households to help them on the path toward
self- sufficiency. Strategy 36: Provide a safety net of services to stabilize households who are in crisis
or at risk.
Action Steps: The city will contract'' with nonprofit organizations that provide key services to promote
the self - sufficiency of individuals and households.
Activity #2: The City will utilize $377,695 of PY 2014 CDBG funds and approximately $257,541 of PY 2013
carry- forward funds for Community Economic Revitalization Funding (CERF) programs /activities deemed to be
a high priority need:
Housing Repair PrggE m - the City will continue to fund this program utilizing CDBG funds for
investment into housing stability projects that assist income - qualified Federal Way homeowners,
through the City's CDBG Housing' Rehabilitation Repair Grant Program
CP Goals - Strategy 2A: Support homeownership focusing on programs to assist
homeowners to retain and maintain their homes, and offer new homeowner opportunities.
Action Steps:
a) Market and implement the Housing Repair Program to assist homeowners to make needed
repairs and improvements and resolve health and safety issues including lead -based paint
hazards. First year activities will include establishing program standards and procedures
prior to initiation of repair activities. ($250,000 CDBG)
b) Support the activities of the NSP3 Program operating in the Westway Neighborhood which
provides assistance to low- and moderate - income households to purchase rehabilitated
homes which have been in foreclosure ($100,000 NSP3).
Anticipated Outcomes: 45 single - family homes owned by low- and moderate - income
persons assisted.
Commercial Loan Program — Through the review and recommendation by the Loan Review Advisory
Committee, the City will continue to offer small business loans under this program.
The CDBG Small Business Loan Program is a competitive, low- interest loan program offering
between $5,000 and $75,000 for new or expanding small businesses in the City limits. The small
business must provide one dollar of private sector investment or equity for each dollar of CDBG
investment. In both cases, the funds would only be provided to businesses willing to make new
jobs available to low- and moderate - income persons. In addition, the City will provide assistance to
retain jobs currently held by low- and moderate - income persons in cases where those jobs would
be lost if not for the assistance.
CP Goals - Strategy 1B: Encourage the creation and growth of businesses. Strategy 1C: Increase
opportunities for employment in jobs providing livable Incomes.
Action Steps:
a) Recapitalize the Commercial Loan Program which provides a Small Business loan product,
providing assistance to small businesses owned (or to be owned) by persons who are low -
and moderate - income and to businesses which serve neighborhoods which are primarily
low- and moderate - income ($75,000).
Anticipated Outcomes: Three businesses owned by low- and moderate- income persons
assisted with 9 jobs created or retained for low- and moderate - income persons.
Commercial Exterior Improvement Program - The City's Commercial Exterior Improvement
Program provides funds to commercial property owners to make needed building facade improvements
at a reduced cost.
CP Goals - Strategy 1B: Encourage the creation and growth of businesses. Strategy 1C: Increase
opportunities for employment in,'jobs providing livable incomes.
Action Steps:
a) Recapitalize the Commercial Exterior Improvement Program that will provide assistance to
small businesses owned (or to be owned) by persons who are low- and moderate - income
and to businesses which serve neighborhoods which are primarily low- and moderate -
income ($105,000).
Anticipated Outcomes: Three businesses owned by low- and moderate - income persons
assisted with 3 jobs created or retained for low- and moderate - income persons.
Microenterprise Assistance - the City will offer assistance to microenterprise business by allocating
funds for direct assistance to startup or new entrepreneurs in the city. Additionally, the City will
program CDBG funds into a Microenterprise Loan Program, designed to assist businesses having five
(5) or fewer employees, one or more who owns the business at the time of application. Under the
Microenterprise Loan Program, loans ($5,000 - $25,000) are provided which can be used for startup
costs, working capital, equipment and other fixed assets.
CP Goals - Strategy 1B: Encourage the creation and growth of businesses. Strategy 1C: Increase
opportunities for employment in jobs providing livable incomes.
Action Steps:
a) Recapitalize Microenterprise Technical Assistance Program that will provide assistance to
small businesses owned (or to be owned) by persons who are low- and moderate - income
and to businesses which serve neighborhoods which are primarily low- and moderate-
income. The assistance will be in the form of training /technical assistance. Resources:
$102,620 CDBG Action Steps:
b) The city will contract with Highline Community College in order to provide key services that
educate, mentor and assist new startup and existing small businesses in Federal Way.
c) The city will monitor the success of the Highline CC programs, ensuring compliance with
terms of contract and for the reporting on investment returns.
d) Recapitalize the Microenterprise Loan program that will provide assistance to small
businesses owned (or to be owned) by persons who are of low and moderate income and to
businesses which serve neighborhoods which are primarily low- and moderate - income.
Resources $70,000 CDBG
Anticipated Outcomes: 96 low -and moderate - income persons assisted through Microenterprise
technical assistance trainings and 4 Microenterprise loans made that yield jobs created or retained for
low- and moderate - income persons.
Homeless Prevention/ Housing
Parkview Services - Single Family Residence (SFR) Acquisition. The proposed project will help address
the community's need for affordable, supportive housing for three residents that are currently
receiving disability services from the State of WA. Parkview currently owns /operate over 50 housing
units, located throughout the Puget Sound region
CP Goals - Goal 2 Provide decent affordable housing and Goal 3: Establish Suitable Living
Environments
Strategy 2C: Provide adequate housing for homeless and special needs populations.
Strategy 313: Provide a safety net of services to stabilize households who are in crisis or at risk.
Action Steps:
a) The City will contract with Parkview for the acquisition of ogle SFR home in Federal Way.
b) Parkview will locate and propose purchase to the City of an SFR home.
c) The City will complete the required Environmental Review Record (ERR) for proposed home.
d) Once ERR is complete, Parkview will secure the property.
e) Parkview will provide all pertinent documents to the city.
Anticipated Outcomes: Parkview will provide housing and case management services for three non -
related LMI residents that for each and every year during the term of the CDBG investment period.
Activity #3: Federal Way expects to utilize $115,290 of PY 2014 CDBG funds towards program
administration and planning.
Anticipated Outcomes:
CDBG program Administration - Consisting of contract development and management, activity
monitoring and delivery, public notices and hearings, environmental reviews completed timely
expenditure of funds and required planning documents created and submitted to HUD.
NRSA Target Area /Planning
The City of Federal Way is planning to invest CDBG funds into a planning effort to evaluate the
possibility to designate a local targeted investment area, known as a Neighborhood Revitalization
Strategy Area.
This study area includes neighborhoods that are located in the northeastern area of the city, in
proximity to 288th Street and Military Road. This larger area includes some smaller sub -areas
undergoing transition and some areas that have typically generated a high number of police calls.
The 2014 activities include development of priority needs and strategies through engagement with
the area residents, businesses and community -wide partners and creation of a NRSA application to
HUD.
Fair Housing — Education
The City will partner with a regional entity to offer a free fair housing workshop for owners /managers
of City apartment units. The City will distribute educational materials to owners and low- income
residents of Federal Way
Leveraged Funds
The City of Federal Way will work with community agencies, neighborhood groups, private businesses,
and public sector partners to leverage its community development resources where possible and
appropriate, providing prioritization to projects that effectively reach more than one Action Plan goal, in
order to achieve effective results. Based upon the high local priority given to homeless services, and the
Federal spending caps, the City will continue to supplement key "public service" and homeless services
projects, and provide an additional layer of support.
Publicly Owned Land and Property
The City of Federal Way will not use publicly owned land or property located within the jurisdiction to carry
out the plan.
Managing the Process
11. Identify the significant aspects of the process by which the plan was developed, and the agencies, groups, organizations, and
others who participated in the process.
12. Describe actions that will take place during the next year to enhance coordination between public and private housing, health,
and social service agencies.
2014 Action Plan Managing the Process response:
Lead Agency
The City of Federal Way has designated the Community Services Division as the lead agency for the
administration of the CDBG grant program. The Human Services Commission (HSC), comprised of nine
City Council appointed citizens, serves as the lead policy body overseeing the development of the CDBG
plans and programs. The Division works with numerous community -based organizations and their partners,
businesses, other funders and City of Federal Way departments to plan, develop, implement and evaluate
activities covered in this plan.
Consultations and other Agencies' Involvement
The Community Services Division, in coordination with the HSC, developed the 2014Action Plan by using
the goals and objectives developed for the 2012 -2016 Consolidated Plan. That plan was developed
through consultation from diverse groups and organizations.
The Commission hosted two public hearings in 2013 to further involve agencies and the general public in
the development of the 2014 Annual Plan.
The City regularly participates and coordinates with regional partners and service groups in the
community. In addition, the Division staff regularly meets with groups including the Continuum of Care
(CoC) for Homeless Services, and various ad hoc committees, such as the Housing, Diversity, Planning,
Economic Development and Human Services groups to add value for systematic improvements in certain
service sectors.
Collaborative Efforts
In 2014, the Community Services Division will continue to work more collaboratively with service
providers, other funders, housing developers, the Public Health of Seattle -King County , the Federal Way
Public School District, other City of Federal Way departments and King County to more efficiently deliver
the City of Federal Way Community Development program. The City of Federal Way Community Services
Division will take the following actions in 2014:
• Meet monthly with the community agency partners through the "Build the Bridge" meetings.
• Meet monthly with regional cities' Human Services staff.
• Work with the Federal Way Public School District to determine neighborhoods where schools can
be used as neighborhood centers during off hours in areas that do not currently have centers.
• Participate as members of the County -wide Continuum of Care. This CoC also includes a Funders
Committee which includes the major funders in the area.
Citizen Participation
13, Provide a description of the process used to allow citizens to review and submit comments on the proposed consolidated annual
plan, including how the plan (or a summary of the plan) was published for review; the dates, times and locations of a public
hearing, or hearings; when and how notice was provided to citizens of the hearing(s); the dates of the 30 day citizen comment
period, and if technical assistance was provided to groups developing proposals for funding assistance under the consolidated
plan and how this assistance was provided.
14. Provide a summary of efforts made to broaden public participation in the development of the consolidated annual plan, including
outreach to minorities and non - English speaking persons, as well as persons with disabilities.
15. Provide a summary of citizen comments or views on the annual plan.
16. Provide a written explanation of comments not accepted and the reasons why these comments were not accepted.
2014 Action Plan Citizen Participation response:
Citizen Participation Process
The CDBG Human Services Commission serves as a citizen participation resource for the CDBG program.
The Commission is made up of nine members. All members are appointed by the City Council.
The Human Services Commission meets monthly and provides time within its meetings for public
comments and presentations. The Commission annually holds at least two public hearings to assess the
overall progress of its investment programs, and to hear about future and emerging needs within the
community.
Efforts to Broaden Public Participation
The City has initiated several efforts to broaden the outreach and participation of various community
groups in the community development program, including:
• Provided an extensive website at www.cityoffederalway.com to report on five -year goals, annual
projects and special issues. The site includes a means to directly comment on any aspect of the Plan
or the program.
• Advertised in the community newspaper (Federal Way Mirror) and in specific minority -based
publications relative to the program need.
• Provided information to the Federal Way Branch of the King County Library Systems.
• Actively participated in various groups such as the Ten -Year Plan to End Homelessness -
Funders group, the South King County Regional Planners meetings, and other meetings throughout
the year related to housing and community development issues.
• Provided interpreters at meetings as needed.
• Provided information in alternate formats as needed.
Public Hearing — August 20, 2013 at 4:00 pm at Federal Way City Hall
Summary:
On August 20, 2013, a public hearing was held at the Human Services Commission meeting regarding the
2014 Program Funding Goals and Priorities. The public was notified of this meeting by an ad that was
placed in the Federal Way Mirror on July 19, 2013. The City's website also contained information about the
meeting.
Citizens were given the opportunity to attend the meeting, send their comments by mail or
email or contact the CSD Office by telephone.
One comment was received via electronic means. Specifically, the comment supported the need
for the City to invest CDBG funds into specific high need income areas using the NRSA tool
available to entitlement communities. A copy of the comment is included in Attachment D.
30 Day Public Comment Period and Public Hearing
The draft 2014 Annual Plan was advertised in the Federal Way Mirror on August 30, 2013, and was
made available to City residents both electronically (City website) and in hard copy. The paper
format was available at the King County Library System, Federal Way Branch and the Mayor's
office.
On September 30, 2013, a public hearing was held regarding the 2014 Annual Action Plan. The
public was notified of this meeting by an ad that was placed in the Federal Way Mirror on
August 30, 2013. The City's website contained information about the meeting. Citizens were
given the opportunity to attend the meeting, send their comments by mail or email or contact
the CSD Office by telephone.
No public comments were made on the plan.
The City Council considered the AAP on October 15, 2013.
Consultations and Other Agency Involvement
The Community Services Division, in coordination with the Human Services
Commission, developed the 2012 -2016 Consolidated Plan with consultation from diverse
groups and organizations. Group and individual meetings, emails and telephone discussions
were all had to solicit information and feedback from the following groups:
• Human Services Commission
• Affordable housing developers and providers (Multi- Service Center, FUSION)
• Economic development groups (Federal Way Chamber of Commerce)
• The Committee to End Homelessness
• Federal Way Public School District
• King County (Community Services, and Housing Authority)
• Seattle /King County Public Health
• Social service agencies
Throughout these discussions several themes emerged which supported the drafted goals and
objectives for the 5 -year Consolidated Plan. These were affordable housing, job creation,
employee and business development, and access to resources In addition; the need for
continued coordination and collaboration between agencies, local governments, other funders,
other City agencies and the schools was also discussed. These goals and objectives continue
to be relevant for the 2014 Annual Action Plan.
These entities were all notified when the draft Annual Plan became available to provide further
comment. No additional comments were made.
Institutional Structure
17. Describe actions that will take place during the next year to develop institutional
structure.
2014 Action Plan Institutional Structure response:
In 2014, the Community Services Division will:
• Combine and coordinate resources in the Community Services Division.
• Update the Division website to include pertinent information for community -based
organizations for planning and program implementation purposes, and for
individual seeking resources for community development.
• Continue to advocate for additional resources for a coordinated approach to
community development and planning to address poverty issues, affordable housing, job
creation and community revitalization initiatives.
• Continue to participate in collaborative efforts with other funders, private sector groups and
agency coalitions such as the COC.
MONITORING
18. Describe actions to be taken that will take place during the next year to monitor your performance in meeting goals
and objectives set forth in your Consolidated Plan.
19. Describe steps /actions to be taken during the next year to ensure compliance with program requirements,
including requirements involving the timeliness of expenditures.
20. Describe steps /action you will use to ensure long -term compliance with housing codes, including actions or on -site
inspections you plan to undertake during the program year.
Describe actions to be taken to monitor subrecipients (including sponsors or administering agents) during the next
program year. This includes the monitoring of all programs, CDBG, HOME, ESG, or HOPWA, as applicable.
2014 Action Plan Monitoring response:
Monitoring City Performance
The City will ensure that all activities carried out to implement the 2014 Action Plan comply
with the requirements of the CDBG and other funding sources will achieve their performance
objectives on schedule and within the prescribed budget. The Community Services Division
staff, with oversight by the Human Services Commission, serves as the lead in the
recording, monitoring and evaluating the City's progress in achieving the goals and objectives
outlined in this plan. Presentations, updates, status reports will be presented monthly at the
Commission meetings. The City will continually analyze the progress towards meeting the goals
throughout the year by:
1. Funding projects that help to meet the goals outlined in the Consolidated Plan.
2. Write contracts that include goals that are related to the Consolidated Plan and
provide regulatory requirements to ensure that the delivery of the program meets the
funding source rules.
3. Complete regular desk reviews of the program performance for each contract.
4. Complete on -site monitoring at agencies identified to be high risk.
5. Take appropriate action if performance goals and objectives are not on pace and meet
as agreed to in the contract.
Timeliness of Expenditures and Sub - Recipient Monitoring
Each agency receiving funding from the City of Federal Way is formalized through a contract
which outlines all requirements, regulations, procedures and accomplishments. The agency
submits progress reports on a quarterly basis at a minimum. The specific reporting periods will be
established with the contractual process. Reports will be reviewed for contract compliance with
all regulations including administrative, financial and programmatic operations.
Timely expenditure of funds will be reviewed on a continual basis to ensure compliance with
program regulations. Individual meetings with the agency will occur as necessary to respond to
questions or assess project progress. Depending upon the complexity of the project and the
funding requirements, the City may provide orientation training and technical assistance to help
improve successful completion of the project.
The Community Services Division staff will determine an onsite monitoring schedule for the year.
This monitoring will include fiscal, programmatic, and regulatory controls and requirements.
Compliance with Housing Codes
To ensure compliance with housing codes, the Division will inspect properties prior to investing
funds into the properties.
Description of Activities
*If not using the CPMP Tool: Complete and submit Table 3C
*If using the CPMP Tool: Complete and submit the Projects Worksheets and the Summaries Table.
21. The action plan must provide a summary of the eligible programs or activities that will take place during the
program year to address the priority needs and specific objectives identified in the strategic plan. (Use of the
Summaries Table and Project Worksheets or Table 3C 12A will be sufficient. No additional narrative is required.)
Please refer to Attachment A for a listing of the funded activities for 2014.
Summary of Specific Annual Objectives and Outcome Measures
*If not using the CPMP Tool: Complete and submit Table 2C and Table 3A.
*If using the CPMP Tool: Complete and submit the Summary of Specific Annual Objectives Worksheets or Summaries.xls
22. Provide a summary of specific objectives that will be addressed during the program year. (91.220(c)(3). (Use
of the Summaries Table and Project Worksheets or Table 3C 12A will be sufficient. No additional narrative is required.)
23. Describe the Federal Resources, and private and non - Federal public resources expected to be available to address
priority needs and specific objectives during the program year. (Use of the Summaries Table and Project Worksheets or
Table 3C /2A will be sufficient. No additional narrative is required.)
24. Describe the outcome measures for activities in accordance with Federal Register Notice dated March 7, 2006, i.e.,
general objective category (decent housing, suitable living environment, economic opportunity) and general outcome
category (availability /accessibility, affordability, sustainability). 91.220(e). (Use of the Summaries Table or Table
2C /Table 3A will be sufficient. No additional narrative is required.)
Please refer to Attachment B for a listing of the Objectives /Outcomes for 2014.
25. Describe the one -year goals for the number of homeless, non - homeless, and special -needs households to be
provided affordable housing using funds made available to the jurisdiction and one -year goals for the number of
households to be provided affordable housing through activities that provide rental assistance, production of new units,
rehabilitation of existing units, or acquisition of existing units using funds made available to the jurisdiction. The term
affordable housing shall be defined in 24 CFR 92.252 for rental housing and 24 CFR 92.254 for homeownership.
2014 Action Plan Specific Objectives response:
In 2014, the City will focus on the following objectives in the housing area:
Improve the quality of the existing owner- occupied housing stock by providing CDBG funds
for emergency housing repair projects as well as support community stability and neighborhood
revitalization efforts.
Expand the number of affordable rental units for three (3) lower income, disabled individuals.
CDBG funds will be utilized to fund the housing objectives stated above. In addition, please see the
activity sheets in Attachment A.
Needs of Public Housing (92.220(b))
26. Describe the manner in which the plan of the jurisdiction will help address the needs of public housing and
activities it will undertake during the next year to encourage public housing residents to become more involved in
management and participate in homeownership.
27. If the public housing agency is designated as "troubled" by HUD or otherwise is performing poorly, the jurisdiction
shall describe the manner in which it will provide financial or other assistance in improving its operations to remove
such designation during the next year.
2014 Action Plan Public Housing Strategy response:
Community Development Block Grant funding requires grants recipients to partner with other
agencies that receive federal funds designed to serve LMI populations. In King County, public
housing is provided through the King County Housing Authority (KCHA), which provides critical
low- income housing and redevelopment resources to the City's residents and neighborhoods. The
KCHA is an independent public agency with a dedicated funding stream for housing choice
vouchers and low- income public housing from the Department of Housing and Urban
Development. It also is a body that has the powers of public financing and bonding.
The staffs of the City and KCHA have identified a major activity for 2014:
a) Partnership in discerning and prioritizing projects that address resident needs in a
Neighborhood Revitalization Strategy Area.
The Authority places a high priority on developing special programs to reduce the turn -over
time for units, improve the long- term maintenance program, and develop programs and
services within each of the major housing complexes to serve the social, economic, recreational,
and educational needs of its residents.
The KCHA is governed by a Board of Directors. KCHA encourages resident participation and
notices their meetings to residents and to the community at large, has resident representation on
the subcommittees, and holds occasional hearings to gauge the needs and goals of its
participants.
The KCHA has outlined other major housing initiatives in its own panning documents available on
its website and by request (www.kcha.org). The KCHA has not been designated as "troubled" by
HUD.
Antipoverty Strategy
29. Briefly describe the actions that will take place during the next year to reduce the number of poverty level families
(as defined by the Office of Management and Budget and revised annually), taking into consideration factors over which
the jurisdiction has control.
2014 Action Plan Antipoverty Strategy response:
The Antipoverty Strategy of the City is to promote accessibility and availability of employment,
education, health care and family support services to lower- income households to help them
develop greater household financial independence and to promote neighborhood involvement,
steps which will eventually lead to the reduction of poverty throughout the City.
The City has adopted five major strategies to achieve these goals of poverty
reduction:
1. Provide information about resources to poverty -level households.
2. Continue housing assistance programs.
3. Involve neighborhoods in the City's processes and revitalization efforts.
4. Increase economic development and employment training opportunities.
5. Continue collaborative efforts between local governments, non - profits, schools and
businesses.
In 2014, the City will continue efforts begun earlier to work closely with residents, owners and
community groups to address some of the emerging revitalization issues in the northeast area
of the City, as well as continue to support revitalization efforts in the West Way area. These
efforts will continue to:
• Assess and refine the City's efforts to support resident involvement and empowerment
in the community.
• Coordinate programs and services with other funders, agencies, businesses, and
neighborhood organizations.
The City's efforts will assist in reducing poverty by addressing emerging neighborhood needs.
These efforts will bring additional services and opportunities to residents that may have been
previously underserved or isolated.
Barriers to Affordable Housing
30. Describe the actions that will take place during the next year to remove barriers to
affordable housing.
31. Describe the actions that will take place during the next year to foster and maintain
affordable housing.
2014 Action Plan Barriers to Affordable Housing response:
The Community Services Division will continue to assist the housing partners in developing
strategies to remove barriers to affordable housing. The staff will continue to review proposed
funding of affordable housing projects.
The Community Services Division will work collaboratively with regional partners to share
effective strategies that other communities and agencies have employed to fulfill this
obligation.
The Community Services Division will work together with affordable housing partners in our
community to host a fair housing seminar in 2014. We will distribute specific information to
Federal Way property owners on implementation strategies to reduce barriers to affordable
housing accordingly.
The Division staff will review the vacancy rates on the ability of lower income individuals to locate
housing. The Division will also review changes in State law that have made it difficult for lower
income individuals to secure affordable housing and work to remove these barriers so
households have a greater opportunity for affordable housing.
Lead -based Paint
32. Describe the actions that will take place during the next year to evaluate and reduce the number of housing units
containing lead -based paint hazards in order to increase the inventory of lead -safe housing available to extremely low -
income, low- income, and moderate - income families, and how the plan for the reduction of lead -based hazards is related to
the extent of lead poisoning and hazards.
2014 Action Plan Lead -based Paint response:
The City of Federal Way works to reduce lead -based paint hazards by requiring subrecipients to
comply with the Lead -Based Paint requirements set forth in 24 CFR Part 35. This includes
meeting the requirements for notification, identification and stabilization of deteriorated paint,
identification and control of lead based paint hazards, and identification and abatement of lead -
based paint hazards. The Protect Your Family from Lead in Your Home pamphlet developed by
the EPA, HUD and the U.S. Consumer Product Safety Commission is also distributed
The Seattle /King County Public Health provides community education programs. Information
about lead is incorporated into the nutritional counseling conducted at the WIC (Women,
Infants and Children) clinics held throughout the City and County. Evaluation of homes of
children found to have elevated blood lead levels, as well as, consultation for renovation and
remodeling are provide through this program.
The CSD staff will also continue to educate realtors and lenders that we work with on the
dangers of lead paint in the City of Federal Way housing stock.
Specific Homeless Prevention Elements
*Please also refer to the Homeless Needs Table in the Needs.xls workbook.
33. Please describe, briefly, the jurisdiction's plan for the investment and use of available resources and describe the
specific planned action steps it will take over the next year aimed at eliminating chronic homelessness by 2014. Again,
please identify barriers to achieving this.
34. Homelessness Prevention —The jurisdiction must describe its planned action steps over the next year to address the
individual and fami lies with children at imminent risk of becoming homeless.
35. Discharge Coordination Policy —The jurisdiction must certify it established a policy for discharge of persons from publicly
funded institutions or systems of care (such as health care facilities, foster care, or other youth facilities, or correction
programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such
persons. (91.225 (c)(10))
2014 Action Plan Special Needs response:
Use of Available Resources
The City of Federal Way has followed a strategy to:
a) Prevent homeless through prevention efforts including City- funded emergency assistance
grants, and
b) End homelessness through efforts to move people as rapidly as possible from
homelessness into housing. The City outlined its priorities for preventing and ending
homelessness and other activities geared to special needs populations in the Five Year
Consolidated Plan. The City has also accepted the recommendations of the 'Ten Year Plan
to End Homelessness in King County" which serves as the local CoC.
The City has supported projects that develop supportive permanent housing units throughout the
community.
By identifying specific projects through this process, the City is able to address the needs of the
homeless population, tap the resources of County and community agencies and integrate the local
service delivery systems. Eleven agencies are currently under contract with the City to provide
supportive services through financial assistance, case management, housing mediation, legal
advocacy and tenant education. While the HUD ESG funds represent a relatively small portion of
the total resources within the local homeless services system, the City and providers combine
a variety of resources to address the objectives in the Five Year Plan and the Community Plan.
The largest portion of these funds is used to fund the REACH OUT Program through a contract with
Catholic Community Services and the collaboration with local faith based institutions.
Homeless Prevention
The City of Federal Way uses local
housing and services through a
relationship with Federal Way Cc
Vincent DePaul, which receives to
housing, transportation, and acce!
FUSION also receive local funds to
resources to fund outreach to connect chronically homeless to
contract with various agencies. This includes continuing a
immunity Caregiving Network, Multi- Service Center and St.
cal funds to offset insufficient resources for persons needing
>s to a variety of basic needs.. The Multi- Service Center and
provide support services to formerly homeless families.
Emergency She /ter Grants (ESG)
®N /A
36. If applicable, describe how the ESG matching requirements
will be met.
37. (States only) Describe the process for awarding grants to State recipients, and a description of how the allocation will
be made available to units of local government.
The City of Federal Way does not receive ESG funds.
ff
8: t
Non - Homeless Special Needs (91.220 (c) and (e))
38. Please describe any supportive housing activities being undertaken to address the priority housing needs of persons
who are not home less (elderly, frail elderly, persons with disabilities, persons with HIV /AIDS, persons with alcohol or other
substance abuse problems).
2014 Action Plan Specific Objectives response:
The State of Washington and King County utilizes local, state and federal dollars as the lead
public source for funding services to the special needs population. The City of Federal Way
provides assistance to this population through sponsoring the INCLUSION Program (see
description and Attachment A) and by partnering with local non - profits that purchase existing
housing that is suitable for persons with physical and mental disabilities.
Parkview Services has received approval for CDBG funds to purchase and rehabilitate a single
family home for three or four Federal Way residents who have intellectual and developmental
disabilities in PY 2014. The City provides local funds to agencies that combine other funding and
the proceeds from private fundraising to develop and operate affordable housing. The City does
not currently plan to use CDBG funds for direct rental assistance.
Community Development
39. Identify the estimated amount of CDBG funds that will be used for activities that benefit persons of low- and
moderate - income (an amount generally not to exceed ten percent of the total available CDBG funds may be excluded
from the funds for which eligible activities are described if it has been identified as a contingency for cost overruns.)
40. CDBG resources must include the following in addition to the annual grant:
a. Program income expected to be received during the program year, including:
i. The amount expected to be generated by and deposited to revolving loan funds;
ii. The total amount expected to be received during the current program year from a float- funded
activity described in a prior statement or plan.
b. Program income received in the preceding program year that has not been included in a statement or plan;
C. Proceeds from Section 108 loan guarantees that will be used during the year to address the
priority needs and specific objectives in its strategic plan;
d. Surplus funds from any urban renewal settlement for community development and housing
activities; and
e. Any grant funds returned to the line of credit for which the planned use has not been included in
a prior statement or plan.
41. Identify the jurisdiction's priority non - housing community development needs eligible for assistance by
CDBG eligibility category specified in the Community Development Needs, public facilities, public
improvements, public services and economic development. (Use of Table 2B or the Community
Development Needs Table is sufficient, additional narrative is not required)
a. For activity for which the jurisdiction has not yet decided on a specific location, such as when a
jurisdiction is allocating an amount of funds to be used for making loans or grants to
businesses or for residential rehabilitation, provide a description of who may apply for the
assistance, the process by which the grantee expects to select who will receive the
assistance (including selection criteria), and how much and under what terms the assistance
will be provided.
42. Identify specific long -term and short-term community development objectives (including economic
development activities that create jobs), developed in accordance with the statutory goals described in
section 24 CFR 91.1 and the primary objective of the CDBG program to provide decent housing and a
suitable living environment and expand economic opportunities, principally for low- and moderate - income
persons. (Use of Table 2B or the Community Development Needs Table and Summaries Table is
sufficient additional narrative is not required)
43. An "urgent need" activity may be included in the action plan only if the jurisdiction certifies that the
activity is designed to meet other community development needs having a particular urgency because
existing conditions pose a serious and imminent threat to the health or welfare of the community and other
financial resources are not available.
2014 Action Plan Community Services
response:
For 2014, the City of Federal Way has placed a high priority on the expansion of economic
opportunities for lower- income persons through job creation and employment and training, on
the creation and improvement of neighborhood- focused facilities that serve lower- income
neighborhoods, on the operation of neighborhood centers and community gardens, and on
revitalization efforts that address higher priority needs within selected geographical areas within
the City.
Priority is reflected in part by the amount of resources targeted for each area. Staff believes that
a balanced program of activities delivered over a period of time will result in the most
productive effect within the community. These are complemented by discussions and other
coordinated research efforts among other city and community funders.
To help families and neighborhoods address these needs and reduce these obstacles, the City has
adopted the following non - housing community development objectives:
1. Help businesses and non - profits grow in ways that create new employment
opportunities for lower- income persons which expands economic opportunity and
improves the quality of life for unemployed and underemployed individuals.
2. Assist micro - enterprises to thrive to become the principal occupation of their
owners or create jobs for lower income persons.
3. Connect residents to job training opportunities that lead to permanent
employment that offers a living wage or greater.
4. Provide residents with skills or opportunities that will lead to stronger
neighborhoods.
5. Assist residents of designated neighborhoods to identify opportunities and
promote sustainable revitalization efforts. Encourage sustained, complementary
and comprehensive revitalization efforts in selected neighborhoods.
Section 108 Loan Application: In 2013, the City Council authorized moving forward with a proposed
application for up to $3,030,000 in Section 108 funds. There are several options that Council is
considering to fund with Section 108; construction costs associated with the Performing Arts and
Conference Center, or the creation of a loan fund to spur private investment in the Twins Lakes
Commercial Redevelopment Area.
HOME/ American Dream Down payment Initiative (ADDI)
®NA
The City of Federal Way does not receive ADDI funds.
HOUSING OPPORTUNITIES FOR PEOPLE WITH AIDS
Ti
The City of Federal Way does not receive HOPWA funds.
Other Narrative
Include any Action Plan information that was not covered by a narrative in any
other section.
SUMMARY STATEMENT
The City developed this document to describe its community - development - related strategies and
to guide future decisions as these projects are implemented, assessed and modified for improved
quality and effectiveness. The document is also designed to meet the requirements of the
Department of Housing and Urban Development and to elicit comments and suggestions for
improvement from Federal Way citizens for future actions.
The activities seek to improve those conditions that lead to a better community: healthy
neighborhoods; affordable housing; growing employment and businesses; accessible human
services; information resources; and effective program management. The resources described in
this document are only a portion of the energy, vision and skill brought to bear upon the
challenges facing Federal Way. This plan attempts to provide a framework for the allocation
and organization of these public resources in ways which complement the work of others within
the community and together improve the viable urban community which embodies the goals of
Federal Way.
ATTACHMENT A
TABLE 3C LISTING OF SPECIFIC PROJECTS
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name Federal Way
Priority Need: Neighborhood Sustainability
Project Title: NRSA Planning
Description: Provide CDBG funds to retain professional services for the development of priority needs
and strategies through engagement with the area residents, businesses and community -wide partners and
creation of a NRSA application to HUD.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area: 288th and Military Road
Street Address:
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
SL -1.1
2014 NRSA
HUD Matrix Code
CDBG Citation
20
570.205
Type of Recipient
CDBG National Objective
Local Government
Start Date
Completion Date (mm /dd/yyyy)
(mm/dd/yyyy)
12/31/2014
01/01/2014
Performance Indicator
Annual Units
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$ 7,500
$ 7,500
$ 7,500
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs.
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name Federal Way
Priority Need: Economic Development
Project Title: Section 108 Loan Guarantee Program
Description: Pay remaining invoice for T/A provider.
Provide Section 108 Loan funds to City Council approved projects eligible for Section 108 financing which
may include:
• Economic development activities eligible under CDBG;
• Construction or installation of public facilities (including infrastructure)
• Related Clearance and Site Improvements
• Payment of interest on the guaranteed loan and issuance costs of public offerings and
• Debt Service Reserves
Objective category:
❑ Suitable Living Environment
❑ Decent Housing
® Economic Opportunity
Outcome category:
® Availability /Accessibility
❑ Affordability
❑ Sustainability
Location/Target Area: To be determined by City Council
Street Address:
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
EO -1.1
2014 Section 108
HUD Matrix Code
CDBG Citation
17 C CI
570.206
Type of Recipient
CDBG National Objective
Local Government
570.208 a
Start Date
Completion Date (mm/dd/yyyy)
(mm/dd/yyyy)
12/31/2014
01/01/2014
Performance Indicator
Annual Units
TBD
TBD
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$ 5,000
$ 5,000
_..._ _.._ ....... _ _._...._....__
$ 3,030,000
$ 3,035,000
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑Persons with Disabiliries ❑ Public Housing Needs.
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name Federal Way
Priority Need: Homeless Prevention
Project Title: Multi- Service Center Emergency Services
Description: Multi- Service Center will provide short-term financial assistance to eligible Federal Way residents
in crisis.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area: Citywide
Street Address:
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
SL -1.1
2014 NRSA
HUD Matrix Code
CDBG Citation
05Q
Public Service 570.201
Type of Recipient
CDBG National Objective
Local Government
570.208
Start Date
Completion Date (mm /dd/yyyy)
(mm/dd/yyyy)
12/31/2014
01/01/2014
Performance Indicator
Annual Units
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
m $ 22,000
$ 22,000
$ 22,000
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs .
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: Federal Way
Priority Need: Public Services
Project Title: Federal Way Community Center Inclusion Program
Description:
CDBG funds will pay for approximately .30 FTE for a Recreation Coordinator to provide social
activities /services for adults with developmental disabilities, including classes, life skills training,
participatory events, trips and other activities conducted with community partners.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ❑ Availability /Accessibility ❑ Affordability ® Sustainability
Location/Target Area
Federal Way Community Center
Street Address: 876 South 333rd Street
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
SL -3.1
204 PS 2
HUD Matrix Code
CDBG Citation
05B
Public Services 570.201(e)
Type of Recipient
CDBG National Objective
Non-profit
Low/Mod Benefit 570.208(a)(2)
Start Date (mm/dd/yyyy)
Completion Date (mm/dd/yyyy)
01/01/2014
12/31/2014
Performance Indicator
Annual Units
# persons receiving self-
85
sufficiency services
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
- $ 24,465
__....._.. $24,465
$24,465
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ® Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: Federal Way
Priority Need: Public Services
Project Title: HealthPoint Federal Way Dental Service Access
Description
HealthPoint Dental provides comprehensive dental services to low - income residents of Federal Way.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area: HealthPoint
Street Address: 955 Powell Avenue SW
City, State, Zip code: Renton, WA 98057
Objective Number
Project ID
SL -1.1
2014 PS 3
HUD Matrix Code
CDBG Citation
05M
Public Services 570.201(e)
Type of Recipient
CDBG National Objective
Non-profit
Low/Mod Benefit 570.208(a)(2)
Start Date (mm/dd/yyyy)
Completion Date (mm/dd/yyyy)
01/01/2014
12/31/2014
Performance Indicator
Annual Units
# of persons receiving safety
27
net assistance served
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$15,000
$15,000
$15,000
The primary purpose of the project is to help: ® the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name Federal Way
Priority Need: Public Services
Project Title
Institute for Family Development Parents & Children Together (PACT)
Description
PACT therapists provide in -home services to low- and moderate - income at -risk families including
counseling, skill- building, and assistance to access the community support system and resources with the
goal of improving family function and child well- being.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area: City -wide
Street Address:
City, State, Zipcode:
Objective Number
Project ID
SL -1.1
2014 PS 4
HUD Matrix Code
CDBG Citation
05
Public Services 570.201(e)
Type of Recipient
CDBG National Objective
Non-profit
Low /Mod Benefit 570.208(a)(2)
Start Date (mm/dd/yyyy)
Completion Date (mm/dd/yyyy)
01/01/2014
12/31/2014
Performance Indicator
Annual Units
# persons receiving safety net
21
assistance served
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$15,000
$15,000
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: Federal Way
Priority Need: Public Services
Project Title: Multi- Service Center YES - Education
Description;
Multi - Service Center Youth Education program provides employment/education services to younger residents
of Federal Way.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location /Target Area: Multi- Service Center
Street Address: 1200 S 336th Street
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
SL -1.1
2014 PS 5
HUD Matrix Code
CDBG Citation
05
Public Services 570.201 e
Type of Recipient
CDBG National Objective
Non-profit
Low/Mod Benefit 570.208(a)(2)
Start Date (mm /dd/yyyy)
Completion Date (mm /dd/yyyy)
01/01/2014
12/31/2014
Performance Indicator
Annual Units
# persons receiving self-
18
sufficiency services
Local ID
Units Upon Completion
n/a
I n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$10,000
$10,000
$10,000
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: Federal Way
Priority Need: Economic Development
Project Title: Commercial Loan Program
Description:
City will use CDBG funds to provide loans to for - profit Federal Way small businesses for costs associated
with startup and /or expansion.
Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location /Target Area: City wide
Street Address:
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
EO 1.1
2014 ED 1
HUD Matrix Code
CDBG Citation
18 A
ED 570.203
Type of Recipient
CDBG National Objective
For Profit
LMJ 570.208 a
Start Date (mm /dd/yyyy)
Completion Date (mm /dd/yyyy)
01/01/2014
12/31/2014
Performance Indicator
Annual Units
Jobs created or retained for
LM persons
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$145,000
$145,000
$145,000
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: Federal Way
Priority Need: Economic Development
Project Title: Small Business Technical Assistance Program
Description: The City will assist businesses to build the capacity /viability of businesses owned by low -
moderate- income persons or serving low- moderate - income neighborhoods.
Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area: Citywide
Street Address:
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
EO -1.2
2014 ED 2
HUD Matrix Code
CDBG Citation
18 C
570.201(o)
Type of Recipient
CDBG National Objective
For profit
LMCMC
Start Date (mm/dd/yyyy)
Completion Date (mm/dd/yyyy)
01/01/2014
12/31/2014
Performance Indicator
Annual Units:
LM -owned businesses
96
assisted/LM neighborhoods
assisted
Local ID
Units Upon Completion
I
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$102,620
.$102,620 _ __......_..__.
$102,620
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: Federal Way
Priority Need: Owner Occupied Housing
Project Title: Housing Repair Program
Description:
The City will continue its Housing Repair Program to provide assistance to low- and moderate - income
homeowners to make needed repairs and improvements, resolve health and safety conditions and
eliminate lead -based paint hazards in their homes.
Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area: Citywide
Street Address:
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
DH L I
2014 Housing
HUD Matrix Code
CDBG Citation
14 A
570.202 S -F Rehabilitation
Type of Recipient
CDBG National Objective
Local Government
LMH 570.208 a
Start Date (mm/dd/yyyy)
Completion Date (mm/dd/yyyy)
01/01/2014
12/31/2014
Performance Indicator
Annual Units
Households assisted to
25 SF homes
maintain housing (repaired)
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
............._ ... ...._......_..__�......_ ..... .
$ 50,000
$ 50,000
$200,000~-
$250,000
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name Federal Way
Priority Need: Economic Development
Project Title: Commercial Exterior Improvement Program
Description:
The City provides CDBG funds in the form of a match to a for - profit business investment which provides
commercial faVade (only) improvements. The focus of the project is primarily on sustaining specific
business in the City which relieves slum and blight.
Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area: Citywide
Street Address:
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID 2014 ED 3
EO -1.1
HUD Matrix Code
CDBG Citation
14 E
24 CFR 570.202 a
Type of Recipient
CDBG National Objective
For profit
LMJ 570.208 a
Start Date (mm/dd/yyyy)
Completion Date (mm/dd /yyyy)
01/01/2014
12/31/2014
Performance Indicator:
Annual units:
Number of jobs created
3
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$ 105,000
$ 105,000
$ 105,000
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name Federal Way
Priority Need: Fair Housing
Project Title: 2014 Fair Housing - Education
Description: Provide Fair Housing educational opportunities to Federal Way housing providers.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area: Citywide - Community Services Division
Street Address: 33325 Stn Ave. S
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
SL -1.1
2014 Fair Housing
HUD Matrix Code
CDBG Citation
21D
570.206
Type of Recipient
CDBG National Objective
Housing Provider
Start Date
Completion Date (mm/dd/yyyy)
(mm/dd/yyyy)
12/31/2014
01/01/2014
Performance Indicator
Annual Units
# persons receiving education
n/a
Local ID
Units Upon Completion
n/a
n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$ 2,500
.._ ...... ..__ .... _ ...... _ .... _ ............. __...........
$ 2,500
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: Federal Way
Priority Need: Affordable Housing — Special Populations
Project Title: Parkview Services SFR Housing Acquisition
Description: Parkview Services a regional nonprofit enity will secure a single family home
in the Federal Way city limits for the purposes of providing safe, affordable housing for three
developmentally delayed individuals.
Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic
Opportunity
Outcome category: ® Availability /Accessibility ® Affordability ❑ Sustainability
Location /Target Area: To Be Determined
Street Address:
City, State, Zip code: Federal Way, WA 98003
Objective Number
Project ID
DH 1 -1,2
N/A
HUD Matrix Code
CDBG Citation
01
570.201 a
Type of Recipient
CDBG National Objective
Nonprofit
Limited Clientele
Start Date (mm /dd/yyyy)
Completion Date (12/31/2014
01/01/2014
Performance Indicator
Annual Units
Persons housed
3
Local ID
Units Upon Completion
n/a
I n/a
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$ 30,000
$ 30,000
The primary purpose of the project is to help: ❑ the Homeless ❑ Persons with HIV /AIDS 0 Persons with Disabilities ❑ Public Housing Needs
Attachment B
TABLE 3A SUMMARY OF SPECIFIC ANNUAL OBJECTIVES
U.S. Department of Housing
Urban Development
Table 3A Summary of Specific Annual Objectives
C.rnntee Name: City of Federal Wav
OMB Approval No. 2506 -0117 and
(Exp. 8/31/2014)
Decent Housing with
Purpose of New or Im roved Availabili /Accessibili
II
Specific Objective
Source of
Year
Performance
Expected
Actual
I
Percent
Funds
Indicators
Number
Number
Completed
DH
Support homeownership
CDBG
2012
Households
9
9
100%
1.1
by assisting owners to
2013
assisted to
18
40
100%
maintain their homes
2014
maintain housing
18
%
2015
repaired)
18
%
2016
18
%
MULTI -YEAR GOAL
81
Decent Housing with Pur
pose of New or Improved Affordabilit (DH -2)
DH
Support homeownership
NSP 3
2012
Households assisted to
2
2
100%
2.1
by assisting new
2013
become homeowners
8
8
100%
omebuyers or existing
2014
or remain
4
%
homeowners to retain
2015
homeowners
0
%
homeownership
2016
0
MULTI -YEAR GOAL
14
%
Suitable Living Environment with Pur pose of New or Improved Availabilit
/Accessibilit (SL -1
SL
Provide a safety net of
CDBG
2012
Persons receiving
354
387
%
1.1
services to stabilize
2013
safety net
72 -354*
96
%
households who are in
2014
services
72 -354
%
crisis or at risk
2015
72 -354
%
2016
72 -354
MULTI -YEAR GOAL
642 -1,770
%
Suitable Living Environment with
Purpose of New or Improved Affordabili SL -1)
SL
Improve accessibility and
CDBG
2012
Capital or facility
0
0
%
1.2
use of existing and new
2013
improvements
1
0
%
city facilities /construct
2014
serving LM
1
%
public improvements to
2015
neighborhoods
1
%
support community
2016
1
%
evitalization strategies
MULTI -YEAR GOAL
4
%
Suitable Living Environment with
Purpose of New or Improved Sustainability (SL -3)
SL
Provide services to
CDBG
2012
Persons receiving
166
128
%
3.1
households to help them
2013
self - sufficiency
24 -166*
110
%
on the path toward self
2014
services
24 -166
%
sufficiency
2015
2016
24 -166
24 -166
%
MULTI -YEAR GOAL
262 -830
%
Grantee Name: City of Federal Way
Economic Opportunity with Purpose of
New or Im roved Availabilit /Accessibilit (EO -1)
Specific Objective
Source of
Year
Performance
Expected
Actual
Percent
SL -1
Funds
SL- 3
Indicators
Number
Number
Completed
EO
Encourage the creation
CDBG
2012
Jobs created or
10
0
0
1.1
and growth of businesses
2013
retained for LM
9
1
1
2014
persons
20
%
2015
20
%
2016
20
%
0
MULTI -YEAR
GOAL
90
%
Economic Opportunity with
Purpose of New or Im roved Availability Accessibility (EO -1)
EO
Encourage the creation
CDBG
2012
LM -owned
96
96
100%
1.2
and growth of businesses
2013
businesses
96
96
100%
2014
assisted/LM
96
%
2015
neighborhoods
96
%
2016
assisted
96
%
MULTI -YEAR GOAL
480
%
*The City has estimated first year outcomes based on prior year experience with the 3
individual public services programs making up the outcomes for these objectives. Because
each of the SL1.1 and SL3.1 objectives includes a single project with estimated outcomes
that are much higher than the other 2 project outcomes (the persons receiving assistance in
the larger projects are 354 persons and 150 respectively), the second through fourth year
outcomes include a calculation based on the average of the two smaller projects (for
example, the average outcomes for the 2 smaller projects of the SL1.1 objective is 24 X 3
projects = 72 persons receiving assistance) ranging to a maximum representing the
outcomes of the first year (354).
HUD Outcome /Objective Codes
Availability /Accessibility
Affordability
Sustainability
Decent Housing
DH -1
DH -2
DH -3
Suitable Living Environment
SL -1
SL -2
SL- 3
Economic Opportunity
EO -1
EO -2
EO -3
ATTACHMENT C
MAPS OF CITY
I Percent Minority Population
S 268th St
6 384th St
db
6ri 320th St SW 320th St 0 JAN
S 324th St
as t
33611) It
S 348th St
SW 3"e, t
General Legend: Percem Nnority
Lmh 35% and Less Federal Way
-` nha Ann4,diun Atea 35% to 506 This n),3P 1z aC'001�)�,t-j L�, W, .,3rr t, ,
Over 50% N and is 9nnp�y' aglarrjh'�2,, -gvr`Sgnht,
Areas with greater than 45% of residents
classified Low or Moderate Income
IR
S. 30&04
4
S 288, 5!
309
2
$ 3041h $t
sw 3,2t
3
05 01 3
Vie° Isar 303.05
'ia�302,02 300.02
$W 320th St 9,01
SW 320 aw 320th at I FE, t-ol
\303.066
T11,
47 �6' 2
3
a 3?Aidhgt [577%
303,11 't f40 2 299.02
303M 303.03
-4
re Pkwy I 61t
---- sw can"4 4 i532%
333MhSt
*0, 303.09 2
\
_�303.12
303.10
a 30th at
-k-
2 U 4
W SIN 356th at 5 304.01
303.04
aJ' 3
304.04
ll� g A#
3 .0
04.0
General Legend: Source 2000 Census, 2011 HUD
F-71 Federal Way City Limits % Low/Moderate Income Residents � 0 0,5 1
Potential Annexation Area 45-50% N ETT16iiii Miles
Census Tracts 51-58% Federal Way
Census Block Groups 59-68%
This map is accompanied by no warranties,
Surface Water 69-81% and is simply a graphic representation
CPMP Non -State Grantee
�GIIIII��
Certifications
4
;t9 4N oeWva Many elements of this document may be completed electronically, however a
signature must be manually applied and the document must be submitted in paper form to the Field
Office.
❑ This certification does not apply.
® This certification is applicable.
NON -STATE GOVERNMENT CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will
conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to
overcome the effects of any impediments identified through that analysis, and maintain records reflecting that
analysis and actions in this regard.
Anti - displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing
regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation
assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as
amended, in connection with any activity assisted with funding under the CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug -free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
2. Establishing an ongoing drug -free awareness program to inform employees about -
a. The dangers of drug abuse in the workplace;
b. The grantee's policy of maintaining a drug -free workplace;
c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the
grant, the employee will -
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in
the workplace no later than five calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from
an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to every grant officer or other designee on whose grant activity the
convicted employee was working, unless the Federal agency has designated a central point for the receipt of
such notices. Notice shall include the identification number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with
respect to any employee who is so convicted -
a. Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate
agency;
7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of
paragraphs 1, 2, 3, 4, 5 and 6.
Anti- Lobbying -- To the best of the jurisdiction's knowledge and belief:
8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
9. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure
Form to Report Lobbying," in accordance with
its instructions; and
10. It will require that the language of paragraph 1 and 2 of this anti - lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the
jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance
with applicable HUD regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are
consistent with the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing
regulations at 24 CFR Part 135.
1 71
Signature /Authorized Official Date
Skip Priest
Name
Mayor
Title
33325 8th Avenue S
Address
Federal Way, WA 98003
City /State /Zip
253 - 835 -2401
Telephone Number
This certification does not apply.
® This certification is applicable.
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the
requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plan identifies
community development and housing needs and specifies both short-term and long -term community development
objectives that provide decent housing, expand economic opportunities primarily for persons of low- and moderate -
income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy)
that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
11. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that
it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and
moderate - income families or aid in the prevention or elimination of slums or blight. The Action Plan may also
include activities which the grantee certifies are designed to meet other community development needs having
a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare
of the community, and other financial resources are not available);
12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program
year(s) 2013, 2014, 2015, (a period specified by the grantee consisting of one, two, or three specific
consecutive program years), shall principally benefit persons of low- and moderate - income in a manner that
ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the
designated period;
13. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with
CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned
and occupied by persons of low- and moderate - income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs
of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an
assessment or charge may be made against the property with respect to the public improvements financed by
a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds,
including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to
the capital costs of public improvements financed from other revenue sources. In this case, an assessment or
charge may be made against the property with respect to the public improvements financed by a source other
than CDBG funds. Also, in the case of properties owned and occupied by moderate - income (not low- income)
families, an assessment or charge may be made against the property for public improvements financed by a
source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
Excessive Force -- It has adopted and is enforcing:
14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any
individuals engaged in non - violent civil rights demonstrations; and
15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility
or location which is the subject of such non - violent civil rights demonstrations within its jurisdiction;
Compliance With Anti - discrimination laws -- The grant will be conducted and administered in conformity with
title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601 - 3619), and
implementing regulations.
Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements of part 35,
subparts A, B, 3, K and R, of title 24;
Compliance with Laws -- It will comply with applicable laws.
Signature /Authorized Official
Skip Priest
Name
Mayor
Title
333258 t Avenue S
Address
Federal Way, WA 98003
City /State /Zip
253 - 835 -2401
Telephone Number
Date
OPTIONAL CERTIFICATION
Submit the following certification only when one or more of the activities in the action plan are designed
to meet other community development needs having a particular urgency as specified in 24 CFR
570.208(c):
The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-
assisted activities, which are designed to meet other community development needs having a particular
urgency because existing conditions pose a serious and immediate threat to the health or welfare of the
community and other financial resources are not available to meet such needs.
Signature /Authorized Official
Skip Priest
Name
Mayor
Title
33325 8t Avenue S
Address
Federal Way, WA 98003
City /State /Zip
253 - 835 -2401
Telephone Number
Date
I
0 This certification is applicable.
Specific HOME Certifications
The HOME participating jurisdiction certifies that:
Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant -based rental
assistance:
The use of HOME funds for tenant -based rental assistance is an essential element of the participating
jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe,
sanitary, and affordable housing.
Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described
in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as
described in § 92.214.
Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in
accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in
combination with other Federal assistance than is necessary to provide affordable housing;
Signature /Authorized Official
Skip Priest
Name
Mayor
Title
33325 8t Avenue S
Address
Federal Way, WA 98003
City /State /Zip
253 - 835 -2401
Telephone Number
Date
This certification does not
HOPWA Certifications
The HOPWA grantee certifies that:
Activities -- Activities funded under the program will meet urgent needs that are not being met by available public
and private sources.
Building -- Any building or structure assisted under that program shall be operated for the purpose specified in
the plan:
1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or
acquisition of a facility,
2. For at least 3 years in the case of assistance involving non - substantial rehabilitation or repair of a building or
structure.
Signature /Authorized Official Date
Skip Priest
Name
Mayor
Title
33325 8t Avenue S
Address
Federal Way, WA 98003
City /State /Zip
253 - 835 -2401
Telephone Number
0 Y1 +{ � d 3 �irs � b}, ^ti ROd � - ',� P,:"'"'P? R �4 V R ��
i'
�.. f „N J *. 7u !.�`�} { S #.� # S .}� ✓k
r,✓ s .w a 9j
This certification is applicable.
ESG Certifications
, Chief Executive Officer of Error! Not a valid link., certify that the local government will
ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.51. 1
have attached to this certification a description of the sources and amounts of such supplemental funds.
I further certify that the local government will comply with:
1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency
Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for
the homeless; or when funds are used solely for operating costs or essential services.
2. The building standards requirement of 24 CFR 576.55.
3. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the
homeless.
4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other
applicable federal laws concerning nondiscrimination and equal opportunity.
5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970.
6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a
project assisted with these funds.
7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988.
8. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures
to ensure the confidentiality of records pertaining to any individual provided family violence
prevention or treatment services under any project assisted with ESG funds and that the address or
location of any family violence shelter project will not be made public, except with written
authorization of the person or persons responsible for the operation of such shelter.
9. The requirement that recipients involve themselves, to the maximum extent practicable and where
appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating
facilities assisted under the ESG program, and in providing services for occupants of these facilities as
provided by 24 CFR 76.56.
10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures
applicable with respect to the environmental review responsibilities under the National Environmental
Policy Act of 1969 and related authorities as specified in 24 CFR Part 58.
11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities
for families that have received eviction notices or notices of termination of utility services will meet
the requirements that: (A) the inability of the family to make the required payments must be the result
of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family
or termination of the services to the family; (C) there must be a reasonable prospect that the family
will be able to resume payments within a reasonable period of time; and (D) the assistance must not
supplant funding for preexisting homeless prevention activities from any other source.
12. The new requirement of the McKinney -Vento Act (42 USC 11362) to develop and implement, to the
maximum extent practicable and where appropriate, policies and protocols for the discharge of
persons from publicly funded institutions or systems of care (such as health care facilities, foster
care or other youth facilities, or correction programs and institutions) in order to prevent such
discharge from immediately resulting in homelessness for such persons. I further understand that
state and local governments are primarily responsible for the care of these individuals, and that ESG
funds are not to be used to assist such persons in place of state and local resources.
13. HUD's standards for participation in a local Homeless Management Information System (HMIS) and
the collection and reporting of client -level information.
I further certify that the submission of a completed and approved Consolidated Plan with its certifications,
which act as the application for an Emergency Shelter Grant, is authorized under state and /or local law,
and that the local government possesses legal authority to carry out grant activities in accordance with the
applicable laws and regulations of the U. S. Department of Housing and Urban Development.
Signature /Authorized Official
Skip Priest
Name
Mayor
Title
333258 t Avenue S
Address
Federal Way, WA 98003
City /State /Zip
253- 835 -2401
Telephone Number
Date
❑ This certification does not apply.
® This certification is applicable.
APPENDIX TO CERTIFICATIONS
Instructions Concerning Lobbying and Drug -Free Workplace Requirements
Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Drug -Free Workplace Certification
1. By signing and /or submitting this application or grant agreement, the grantee is providing the certification.
2. The certification is a material representation of fact upon which reliance is placed when the agency awards the
grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates
the requirements of the Drug -Free Workplace Act, HUD, in addition to any other remedies available to the
Federal Government, may take action authorized under the Drug -Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If
known, they may be identified in the grant application. If the grantee does not identify the workplaces at the
time of application, or upon award, if there is no application, the grantee must keep the identity of the
workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify
all known workplaces constitutes a violation of the grantee's drug -free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites
where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in operation, State employees in each local unemployment
office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall
inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph
three).
6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection
with the specific grant: Place of Performance (Street address, city, county, state, zip code)
Check if there are workplaces on file that are not identified here. The certification with regard to the drug -free
workplace is required by 24 CFR part 21.
Place Name
Street
City
County
State
Zip
City of Federal Way
333258 1 Ave. S
Federal Way
King County
WA
98003
Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free
Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following
definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of
the Controlled
Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through
1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence,
or both, by any judicial body charged with the responsibility to determine violations of the Federal or State
criminal drug statutes; "Criminal drug statute" means a Federal or non - Federal criminal statute involving the
manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the
employee of a grantee directly engaged in the performance of work under a grant, including:
a. All "direct charge" employees;
b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of
the grant; and
c. temporary personnel and consultants who are directly engaged in the performance of work under the
grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of
the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent
contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered
workplaces).
Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include:
1. Analysis of Impediments to Fair Housing
2. Citizen Participation Plan
3. Anti - displacement and Relocation Plan
Signature /Authorized Official
Skip Priest
Name
Mayor
Title
33325 8t Avenue S
Address
Federal Way, WA 98003
City /State /Zip
253 - 835 -2401
Telephone Number
Date
This Page Left Blank Intentionally
COUNCIL MEETING DATE: October 15, 2013 ITEM #:�_
....................... ..........................................._................._.........._................................................._..................... ................._............. _...................................................._ ...................... ..............._ ................................ ........... ................................. ..._........_....._....... --- _...-------- ............ ---
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ADD THE SITING OF GROUP HOMES TYPE III (REGISTERED SEX OFFENDER HOUSING) TO THE
PLANNING COMMISSION'S WORK PROGRAM AS A HIGH PRIORITY ITEM DUE TO THE MORATORIUM
POLICY QUESTION: Should the City Council add the siting of Group Homes Type III to the Planning
Commission's Work Program as a High Priority item due to the moratorium?
COMMITTEE: Land Use /Transportation Committee (LUTC) MEETING DATE: October 7, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Isaac Conlen, Planning Manager DEPT: CED
Attachment: Exhibit A -- 2013 Planning Commission Work Program, amended.
Background: On September 3, 2013, the City Council enacted a six -month moratorium on the siting of Group Homes
Type III, which are intended to provide housing for individuals with violent and sexually violent criminal backgrounds. The
moratorium expires March 3, 2014.
The moratorium maintains the status quo while staff works, via the Planning Commission, to hold public hearings, propose
revisions to the code to address community impact statement and other provisions in the new state law, and address any
ambiguity in the code itself.
Options Considered: 1. Add the siting of Group Homes Type III (registered sex offender housing) to the Planning
Commission's Work Program as a high priority item in an effort to complete the work before the moratorium expires. Move
the SEPA Exemption Level item currently in the high priority category to the medium priority category.
2. Do not add the siting of Group Home Tyre III (registered sex offender h
ousing to the Planning Commission's Work Plan.
MAYOR'S RECOMMENDATION: Option 1— Amend the 2013 Planning Commission Work Program to add a work item
addressing the Siting of Group Homes Type III as a high priority item and relocate the SEPA Exemption Level item,
currently in the high priority category, to the medium priority category. n
MAYOR APPROVAL: � DIRECTOR APPROVAL:
ommitt Coun il ,n ttee
COMMITTEE RECOMMENDATION: I move to forward to the full Council, a recommendation to amend the 2013 Planning
Commission Work Program to add a work item addressing the Siting of Group Homes Type 111 as a high priority item and
relocate the SEPA Exemption Level item, currently in the high priority category, to the medium priority category.
... u► 1
PROPOSED COUNCIL MOTION: "I move approval of Option 1.
REVISED - 08/12/2010 RESOLUTION #
(BELOW TO BE COMPLETED BYCITYCLERRS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
Is' reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED - 08/12/2010 RESOLUTION #
PROPOSED REVISION
2013 Planning Commission Work Program
1. Mandatory — Anticipated to be completed in 2013
Complete the annual comprehensive plan update.
2. Not Mandatory —Organized by High, Medium, and Low Priority
High Priority
• Revise zoning regulations for the siting of Group Homes Type I11.
• Amend the community design guidelines to allow for greater administrative flexibility.
• Adopt zoning regulations to implement urban agriculture goals and policies.'
• Amend regulations to increase exempt levels for a threshold determination under the State Environmental Policy Act
(SEPA) Z
• Amend process for updating the comprehensive plan.
• Amend the non - conforming provisions.
Medium Priority
• Amend regulations to provide a more streamlined process for binding site plans.
• Amend regulations pertaining to types of improvements or structures allowed in required yards.
• Amend regulations to broaden uses and standardize bulk and dimensional requirements by zone, and to provide more
appropriate setbacks and landscape buffers for commercial uses.
• Adopt zoning regulations for the Twin Lakes Commercial Sub -Area.
• Amend regulations to increase the maximum allowable building height in the City- Center Core (CC -C) zoning district.
• Amend regulations to make review of variances an administrative process.
• Noticing Provisions
Low Priority
• Amend regulations to allow oversize vehicles in approved enclosures in residential zones.
• Amend regulations to allow senior housing/assisted living in the Professional Office (PO) zone.3
• Adopt an ordinance addressing historic preservation.
• Amend the code to address housekeeping items.
This is already in process.
2 State law has recently changed to increase categorical exemptions for certain minor construction projects.
3 This is already part of the on -going work program and will be started once the applicant is ready to move forward.
KA2013 Planning Commission Work Program \City Council \Proposed Revision Planning Commission Work Program.doc
COUNCIL MEETING DATE: October 15.2013 ITEM #:
....... ................_..........................................................................._........_................_..._............_........._........ ......... _..._............................._...............--........................................_............_.._............... ..... ..........._...................... ........ _...._......._...._..........._.._ ............. _._........................_
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PUBLIC HEARING ON GROUP HOME TYPE III MORATORIUM
POLICY QUESTION: N/A
COMMITTEE: N/A MEETING DATE:
CATEGORY:
El Consent ❑ Ordinance ® Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Peter Beckwith Assistant City Attorney _ _ DEPT: LAW
-- — - - - -- - - -...- - -- -- — - -- .. ..._._._._....._........._..
Attachments: Ordinance adopting six month moratorium on Group Homes Type III
Background: On September 3, 2013, Council adopted a six month moratorium on Group Homes Type III,
which is group housing for violent criminals and sex offenders. The required public hearing on the moratorium
was set for the October 15, 2013, regularly scheduled City Council Meeting. This public hearing is an
opportunity for the public to comment on the moratorium.
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL: DIRECTOR APPROVAL: �ot
'Committee Council Initial
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: N/A
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
0 DENIED
1ST reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED- 08/12/2010
RESOLUTION #
and
ORDINANCE NO. 13-747
AN ORDINANCE of the City of Federal Way, Washington, imposing
a six month moratorium on Group Homes Type III and other
activities involved in the City's review and permitting of sex offender
housing and setting a date for a public hearing.
WHERERAS, the City regulates sex offender group housing as a Group Home Type III;
WHEREAS, the Department of Corrections ( "DOC') provides housing vouchers to sex
offenders; and
WHERERAS, the legislature passed ESB 5015, effective July 28, 2013, that requires the
Department of Corrections to maintain a list of housing providers that may accept DOC housing
vouchers if more than two voucher recipients reside in a dwelling unit; and
WHEREAS, ESB 5015 allows the City to provide DOC with a community impact
statement that includes the number of other special needs housing in the neighborhood and a
review of services and supports in the area to assist sex offenders; and
WHEREAS, the community impact statement is used by DOC in determining where
housing providers may be located; and
WHEREAS, ESB 5015 also allows the City to inspect and issue a certificate of
inspection to housing providers, and if the housing does not pass inspection, request that the
housing provider be removed from DOC's list of approved housing providers; and
WHEREAS, the City needs time to develop a community impact statement; and
WHEREAS, the City also needs time to updated its Group Home Type III zoning
regulations; and
Ordinance No. 13-747 Page I of 4
WHEREAS, the City desires to maintain the status quo until the community impact
statement is developed and the Group Home Type III zoning regulations are adopted; and
WHEREAS, businesses that are providing group housing to sex offenders are subject to
the City's business regulations; and
WHEREAS, RCW 35A.63.220 and RCW 36.70A.390 authorize the City to adopt a
moratorium; and
WHEREAS, the adoption of this moratorium is exempt from the requirements of a
threshold determination under the State Environmental Policy Act; and
WHEREAS, the desire to maintain the status quo and the potential adverse impacts on
the public health, property, safety and welfare of the City and its citizens if this Ordinance does
not take effect immediately, justify the declaration of an emergency and the designation of this
ordinance as a public emergency ordinance necessary for the protection of public health, public
safety, public property or the public peace by the City Council;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section.l. Findings. The City Council of the City of Federal Way makes the following
findings of fact:
(a) The forgoing whereas provisions are adopted as findings of fact.
(b) A moratorium is necessary to provide the City with sufficient time to respond to
ESB 5015.
(c) A moratorium is necessary to preserve the status quo until the City adopts
appropriate zoning, health safety, and/ or licensing regulations.
Ordinance No. 13 -747 Page 2 of 4
Section 2. Moratorium Established. No housing provider on the Department of
Corrections housing provider list shall be allowed to operate in the City. No Group Home Type
Ill use shall be approved. The Clerk shall not accept applications or issue licenses to new
businesses desiring to establish sex offender group homes.
Section 4. Duration of Moratorium. This moratorium shall be in effect for six months
from the effective date of this ordinance.
Section S. Public Hearin. A public hearing for this moratorium will be held on October
15, 2013, at the regularly scheduled City Council Meeting.
Section 6. SeverabiIity. The provisions of this ordinance are declared separate and
severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of
this ordinance, or the invalidity of the application thereof to any person or circumstance, shall
not. affect the validity of the remainder of the ordinance, or the validity of its application to any
other persons or circumstances.
Section 7. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 8. Effective Date. By unanimous consent, the Council finds that this moratorium
is for a public emergency and needed for the immediate support of City governments and is not
subject to initiative or referendum pursuant to FWRC 1.30. This ordinance shall take effect and
be in fiill force upon adoption.
Ordinance No. 13 -747 Page 3 of 4
PASSED by the City Council of the City of Federal Way this 3rd day of September, 2013.
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
no rim& ",It 0� -Jim
APPROVED AS TO FORM:
PP
0,
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK: 9 -3 -2013
PASSED BY THE CITY COUNCIL: 9 -3 -2013
PUBLISHED: 9- 6-2013
EFFECTIVE DATE: 9 -3 -2013
ORDINANCE NO.: 13 -747
Ordinance No. 13 -747 Page 4 of 4
COUNCIL MEETING DATE: October 15, 2013
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2013/14 MID - BIENNIUM BUDGET ADJUSTMENT, PUBLIC HEARING
POLICY QUESTION: N/A
COMMITTEE: N/A
ITEM #:
MEETING DATE: N/A
CATEGORY:
Consent ❑ Ordinance ® Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Bob Noland, Interim Finance Director DEPT: Finance
ATTACHMENTS: Budget Calendar
SUMMARY/BACKGROUND: As required by state law, cities adopting biennial budgets must review and make
necessary adjustments to their adopted budget before the end of the first year of the biennium. Staff will present
to Council the recommended adjustments and Council will commence the budget deliberation process. The
budget adjustment documents have been provided to Council at the dais. Comments from the public will be
accepted at this meeting. The calendar for budget deliberation has been published and is attached herein.
Options Considered: N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: a DIRECTOR APPROVAL: i a —
Committee C it ti
COMMITTEE RECOMMENDATION: N/A
Y
PROPOSED COUNCIL MOTION: N/A
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED- 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL
2013/2014 MID- BIENNIUM BUDGET ADJUSTMENT MEETINGS
The following is the meeting schedule to consider the City of Federal Way's 2013/14 Mid- Biennium
Budget Adjustment:
OCTOBER 15, 2013 - REGULAR MEETING - 7:00 PM
• PUBLIC HEARING (required by RCW 35A.34) 2013/14 Biennial Budget/Property Tax Rate
OCTOBER 29 & 30, 2013 -SPECIAL MEETINGS - 6:00 PM (October 30'h only if needed)
• Public Hearing Continued
• Council Study Session on the 2013/14 Mid - Biennium Budget Adjustment
NOVEMBER 19, 2013 - REGULAR MEETING - 7:00 PM
• PUBLIC HEARING CONTINUED — 2013/14 Biennial Budget/Property Tax Rate
Introduction Ordinance — 2013/14 Mid - Biennium Budget Adjustment
• Introduction Ordinance — 2014 Property Tax Rate
• Resolution/Fee Schedule 2014 Amendment
DECEMBER 3, 2013 - REGULAR MEETING - 7:00 PM
• Enactment Ordinance — 2013/2014 Mid - Biennium Budget Adjustment
• Enactment Ordinance — 2014 Property Tax Rate
All meetings will be held at City Hall, 33325 — 8h Avenue South, Federal Way, Washington.
CITIZEN COMMENTS WILL BE ACCEPTED AT ALL BUDGET MEETINGS.
SUBJECT: Resolution creating an Advisory Committee for Steel Lake LMD Number 1.
POLICY QUESTION: Should the Council adopt a resolution creating an Advisory Committee for Steel Lake LMD
Number I?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: October 7, 2013
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ® Resolution ❑ Other
STAFF REPORT BY: William Appleton, P. E., Surface Water Manager, DEPT: Public Works
Attachments:
1. Land Use and Transportation Committee Memorandum dated October 7, 2013
2. Draft Resolution
Options Considered:
1. Adoption of a Resolution creating an Advisory Committee for Steel Lake LMD Number 1.
2. Do not adopt a Resolution creating an Advisory Committee for Steel Lake LMD Number 1, and provide
staff direction.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the October 15, 2013 Council
Business Agenda for approval.
MAYOR APPROVAL: j ?w DIRECTOR APPROVAL:
mu
ort ee f Council Initial
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the October 15, 2013
City Council Business Agenda for approval.
'fir =TA.�l MR R
PROPOSED COUNCIL MOTION: "I move to adopt the Resolution creating an Advisory Committee for Steel Lake
LMD Number 1. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 7, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
FROM: William Appleton, P.E., Surface Water Manager
Daniel Smith, Water Quality Program Coordinator
SUBJECT: Resolution Creating an Advisory Committee for Steel Lake LMD Number 1
BACKGROUND:
On July 2, 2013, City Council adopted Ordinance No. 13 -744 reforming Steel Lake Management District
(LMD) Number 1. Pursuant to RCW 36.61.120 and RCW 36.61.140, all notice and hearing requirements
for establishing the roll of rates and charges for the LMD have been satisfied.
A Steel Lake Advisory Committee (SLAG) must now be established, which will represent the property
owners of the district. The Resolution creating an Advisory Committee for Steel Lake LMD Number 1,
will be established to: (1) discuss with the City each spring the proposed annual work program consistent
with Ordinance Number 09 -622 and the Steel Lake Integrated Aquatic Vegetation Management Plan (or
its successors); (2) provide input and suggestions to the City regarding the implementation of the district's
annual work program; (3) work with the City in the preparation of any educational materials related to
Steel Lake and the LMD; (4) provide input to the City each winter on the preparation of an annual report
to the City of Federal Way City Council regarding progress on the LMD work program and the health of
the lake; and (5) support an annual public meeting to brief LMD members on the contents of the annual
report and related LMD activities.
RESOLUTION NO. 13-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, RENEWING LAKE
MANAGEMENT DISTRICT NUMBER 1 ADVISORY COMMITTEE
FOR STEEL LAKE AND ESTABLISHING THE DUTIES THEREOF.
WHEREAS, Lake Management District Number 1 for Steel Lake was created for the purpose
of generating revenue to provide ongoing aquatic vegetation management, community education, and
other related projects pursuant to RCW 36.61; and
WHEREAS, Resolution Number 13 -630 states that, attendant to the renewal of the Lake
Management District is the reestablishment of the Advisory Committee;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, RESOLVES AS FOLLOWS:
Section 1. Creation and Purpose. There is renewed the Steel Lake Management District
Advisory Committee to represent the property owners of Lake Management District (LMD) Number
1 and advise the City Council. The purpose of the Advisory Committee is to represent the property
owners of the LMD to the City Council and (1) each spring, discuss with the City the proposed
annual work program consistent with Ordinance Number 13 -744 and the 2014 -2023 Steel Lake
Management District Plan (or its successors); (2) provide input and suggestions to the City regarding
the implementation of the district's annual work program; (3) work with the City in the preparation
of any educational materials related to Steel Lake and the LMD; (4) each winter, review and provide
input to the City on the preparation of an annual report to the City of Federal Way City Council
regarding progress on the LMD work program and the health of the lake; and (5) support an annual
Resolution No. 13- Page 1 of 5
public meeting to brief LMD members on the contents of the annual report and related LMD
activities.
Section 2. Membership.
A. Qualifications. Members of the Advisory Committee shall be selected from
individuals who own property or represent government bodies that own property
within the LMD. Intent of the selection process shall be to proportionally represent
the various property types identified in the district assessment role.
B. Number of Members and Terms.
1. Members. The Advisory Committee will be made up of seven members:
four representing single family and vacant properties; one representing the
Washington Department of Fish and Wildlife (public boat launch); one
representing multifamily properties; and one representing the City of Federal
Way (Park).
2. Term. Each private property owner shall be appointed for a term of two (2)
years.
C. Appointment. Members of the Advisory Committee shall be appointed by the City of
Federal Way City Council following an open recruitment process approved by the
City Council. Appointments shall be confirmed by a majority vote of the City
Council. Committee members shall be selected without respect to political
affiliations and shall serve without compensation.
Resolution No. 13- Page 2 of 5
D. Removal. Members of the Committee may be removed by the Mayor, with the
concurrence of the City Council, for neglect of duty, conflict of interest, malfeasance
in office, or other just cause, or for unexcused absences for more than three (3)
consecutive regular meetings. The decision of the City Council regarding
membership on the Committee shall be final and there shall be no appeal. Members
finding they are unable to attend regular meetings are expected to tender their
resignation.
E. Vacancies. Vacancies occurring other than through the expiration of terms shall be
filled for the un- expired term in the same manner as for appointments as provided in
this ordinance.
F. Conflicts of Interest. Members of the Committee shall fully comply with RCW
42.23, Code of Ethics for Municipal Officers; RCW 42.36, Appearance of Fairness;
Federal Way Code of Ethics; and such rules and regulations as may be adopted by the
City Council regulating the conduct of any person holding appointive office within
the City.
Section 3. Meeting Rules.
A. Officers and Quorum. The Committee shall organize and elect from its members a
Chair, who shall preside at all meetings of the Committee, and a Vice - Chair. A
majority of the Committee members shall constitute a quorum for the transaction of
business, and a majority vote of those present shall be necessary to carry any
proposition.
Resolution No. 13- Page 3 of 5
B. Meeting Schedule. The Committee shall determine a regular meeting schedule (time,
place and frequency), as necessary, approximately once every three (3) months. All
meetings shall be open to the public.
C. Procedures. The Committee shall adopt such rules and procedures as are necessary
for the conduct of its business and shall keep summary notes of its proceedings. The
written notes shall be a public record.
Section 4. Staff Support. Administrative staff support to the Advisory Committee shall be
provided by the City of Federal Way Public Works Director or his/her designee.
Section 5. Sunset. The Advisory Committee shall terminate at the same time as the Lake
Management District authorization expires.
Section 6. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 7. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 8. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Resolution No. 13- Page 4 of 5
Section 9. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this day of , 2013.
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 13- Page 5 of 5
COUNCIL MEETING DATE: ITEM #
_._. _._ .................................................................._.........._...................................... ......................QC'1-D._b _ Ir5.1.._.. .._._...._.........._._......._......_.__._.............__.._........._............................._.._..._...._._..._._..-
..............
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Citizen request to allow miniature goats in residential areas.
POLICY QUESTION: Whether to proceed with a request to amend the Planning Commission Work Plan to add
a zoning code amendment to allow miniature goats in residential areas?
COMMITTEE: Land Use /Transportation Committee (LUTC)
MEETING DATE: October 7, 2013
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Isaac Conlen, Planning Manager DEPT: Community & Economic Development
Attachments: Exhibit A Excerpt of Council Minutes from September 3, 2013 Council Meeting
regarding pygmy goats. Exhibit B — Miniature Goats Research Memo. Exhibit C — 2013 Planning
Commission Work Program.
Background: On August 6, 2013, Ava Anissipour made comments to City Council during a Council meeting
requesting the City amend the zoning code to allow miniature goats on smaller residential lots within City
limits. At the September 3, 2013, regular Council meeting, the Mayor reported that Staff would research the
issue and report back to LUTC at its October 7, 2013, meeting.
Options Considered: 1) Do not proceed with a request to amend the Planning Commission Work Plan to add
a zoning code amendment to allow miniature goats in residential areas; 2) Forward the request to the October
15, 2013 City Council meeting; or 3) provide direction to Staff.
MAYOR'S RECOMMENDATION: Mayor recommends Option 1) — Do not proceed with a request to amend the
Planning Commission Work Plan to add a zoning code amendment to allow miniature goats in residential areas.
MAYOR APPROVAL: �Z2, DIRECTOR APPROVAL:
Co ee Cou it
COMMITTEE RECOMMENDATION: I move to adopt Option.J! a.
�-�-
Bob Celski, Chair Jeanne Burbidge, Me er Diana Nobl
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
IsT reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED- osnvzoio
RESOLUTION #
Simple assault is down 4% and vehicle theft is up 1 %. In the six -month comparison
overall crime did not increase, aggravated assault is down 13 %, residential burglary is
down 32 %, commercial burglary is up 31 %, robbery is down 7 %, larceny /theft is up
10% and vehicle theft and simple assault remained the same.
2. School Zone Safety and Laws
City Traffic Engineer Rick Perez stated on May 21, 2012 the Council approved a
proposal for school zone safety enhancements to enhance the visibility and clarity of
signs in school zones, Sign sizes will be increased (from 8 sf to 18 sf), advance school
speed warning signs and variable speed limit signs will also be installed. The school
zones identified for improvements in 2013 are Saghalie Middle School; Spring Valley
Montessori; Twin Lakes Elementary, Brooklake; Panther Lake Elementary and
Sacajawea Middle School. Some retrofits that have occurred include upgrading
pedestrian crossing from regular flashing beacons on multi -lane crossings serving
Saghalie Middle School on 21stAve. SW and SW Campus Drive, and the installation
of school zone flashers at Sacajawea Middle School. As of today, all of the signs have
been installed, the rectangle rapid flashing beacons have been installed for Saghalie,
the school zone flashers have been installed for Sacajawea and the only thing left is
installation of the variable readout speed limit signs which is scheduled to occur in
mid- September.
Mr. Perez provided the following information in response to a recent media article
regarding school zone laws and the 21'4 Ave. SW photo enforced zone. This zone was
installed pursuant to RCW 46.64.440(1) (not RCW 46.61.440(2) which was quoted in
the media). The City works in conjunction with the School District when installing
school zones. Mr. Perez stated the school zones on 21s` Ave SW are in compliance
with all applicable RCW's as well as the Federal Manual on Uniform traffic Control
Devices.
With tomorrow being the first day of school for students Mr. Perez reviewed the
measures in place to ensure safety in coordination with the street - projects and current
conditions.
3. Certificate of Municipal Leadership
Mayor Priest announced Councilmember Honda had recently received her Certificate
of Municipal Leadership from the Association of Washington Cities. This program is
designed to enhance the ability of elected municipal officials by providing knowledge
and skills to effectively operate within the law, secure and manage funds and foster
community and staff relationships. Councilmember Honda completed over 30 hours of
training to complete the program and earn this accomplishment.
4. September 5. 2013 City Council Special Meeting
The Council will be conducting a Special Meeting on September 5, 2013 at 6:00 p.m.
in Council Chambers to receive a presentation from Lorax, the contractor for the Civic
Center/Performing Arts Conference Center. The presentation will cover the schematic
design of the project. Citizens are encouraged to attend and provide public input on
the project.
5. Zoning — Pygmy Goats
Mayor Priest provided a summary of a request that was received at the last City
Council meeting from Ava Anissipour asking the City look at amending its current
zoning regulations to allow pygmy goats as pets in residential areas. The City's Animal
Services division responded to a complaint about two goats at the Annispour home.
Under current zoning regulations, goats are not allowed in residential neighborhoods.
City Council Minutes — September 3, 2013 Regular Meeting Page 3 of 10
Community and Economic Development staff has begun looking into this request and
will provide a report to the Land Use, Transportation Council Committee on October 7.
If Committee and Council move forward with this request, it will be placed on the
Planning Commission's Work Plan.
6. August 6h National Night Out Reception
Mayor Priest reported the City Council held a reception at 6:00 p.m. to thank those
who participated in the City's National Night Out event on August 6, 2013-
4. CITIZEN COMMENT
Steven Metzenberg thanked the Council and City for the code enforcement actions that
occurred at a local registered sex offender housing establishment.
Mike Nugent is a homeowner as well as president of the Belmor Park Mobile Park submitted
a letter into the record on behalf of the Belmor Park HOA
Leah Boehm Brady spoke in opposition of developing an apartment complex at the former
School District Bus Barn location.
Mike Cravmer spoke in support of allowing pygmy goats in residential anus.
ishbel Dickens spoke on behalf of representatives of Crestwood, Starwood, Parkwood Lane
and Camelot Mobile Home Parks. She supports mobile home park zoning within the city and
encouraged the Council to move forward with the original recommendation to the Planning
Commission.
Amir Anissipour asked the City to take a look at the purpose of the City Code. Mr. Anissipour
was concerned an animal control officer video - tapedhis daughter with the goat without
parental permission.
Ava Anissipour invited members of the Council as well as city staff to visit her home to see
what life with pygmy goats is like.
Nicole Boises is a pygmy goat breeder and spoke in support or zoning that allows pygmy
goats in residential areas.
Taylor Nester spoke in support of changing the law to allow pygmy goats in residential areas
Mary Ann Sharp lives in the Lakota Beach neighborhood, she would tike to see speed bumps
installed in her neighborhood to address speeding vehicles, and a sign stating `no beach
access."
Betty Taylor, a Waterbury Apartment complex resident would like to see a Block Watch
program established at her complex.
Norma Blanchard read a letter she received from City Attorney Richardson into the record.
She feels the City and Mayor have turned the recent investigation into a political issue.
Nancy Combs has lived in Federal Way for many years, she feels the paving the City
performed in her neighborhood has ruined her neighborhood and the city.
Neal Cook a resident of Belmor Park, does not support down- zoning of mobile home parks.
City Council Minutes — September 3, 2013 Regular Meeting Page 4 of IO
CITY OF
.d . ral Way
MEMORANDUM
DATE:
September 30, 2013
TO:
Land Use /Transportation Committee
VIA:
Skip Priest, Mayor
FROM: Planning Manager Isaac Conlen�
SUBJECT: Miniature Goat Research
BACKGROUND
A Federal Way citizen has requested the city allow the keeping of miniature goats on residential lots. The
purpose of this memo is to help inform the city's decision in.responding to this.request. The memo
addresses the following topical areas: examples of local miniature goat ordinances; animal space
requirements; health issues; noise and odor; and city resource allocation.
EXAMPLES OF LOCAL ORDINANCES
We researched I 1 nearby cities (see table below). All of those cities allow goats on larger lots, including
Federal Way. Minimum lot size for most of these cities is either 20,000 or 12,500 square feet (Tukwila is
at 10,000 and Issaquah is at approximately 8,700). Seattle and SeaTac are the only local jurisdictions that
allow goats on small residential lots (no minimum size required).
The average minimum lot size required is approximately 17,000 square feet (not including Seattle and
SeaTac, which do not have a minimum lot size, and not including Fife, which is an outlier at one acre).
Many require a minimum enclosure /structure setback from adjacent property lines.
Minimum
Enclosure
Maximum
Noise and Odor
Special Notes/
Lot Size
Setbacks
Number of Goats
Issues
Requirements
Federal Way
70,000 sf
20 -feet from lot
Two. Additional
Provisions related
Requirement for
lines.
goats as lot size
to manure piles.
14,500 sf
increases.
roaming area
Seattle
N/A
N/A
Three. Additional
N/A
N/A
goats as lot size
increases.
Auburn
12,500 sf
Standard for zone.
Two. Additional
Addresses noise by
N/A
goats as lot size
placing burden on
increases.
owner to control
habitual animal
noises. Does not
address odor.
Kent
20,000 sf
Enclosures (and
Two. Additional
N/A
N/A
goats) must be a
goats as lot sizes
minimum of 50-
increase.
feet from lot lines.
Land Use /Transportation Committee
Miniature Goat Research Memo
September 30, 2013
Page 2
SPACE REQUIREMENTS AND ANIMAL HEALTH ISSUES
It was difficult to find definitive information regarding the space requirements for miniature goats. As
noted above, the average lot size required in the King County zoning ordinances we reviewed is
approximately 17,000 square feet.
The Public Health Veterinarian at Seattle King County Health Department, Sharon Hopkins, stated that
miniature goats should have an area of 50 feet by 100 feet (5,000 square feet) for roaming. We inquired
with Dr. Susan Kerr, NW Region Livestock and Dairy Specialist with Washington State University and a
nationally recognized expert in the area of livestock, including goats. She commented that goats need
room to browse. Confinement to a small outdoor area will result in health issues and abnormal behaviors.
She also commented that allowing goats to live in the house with humans is a very bad idea.
Many sources indicate that goats are creative escape artists. If they get loose they are in danger of injury
or death from vehicular traffic and dog attack. They also tend to be destructive (eating neighbors
landscaping, jumping on cars, etc.). For this reason, adequate fencing is important.
Dr. Kerr also pointed out that goats need specialized care, especially in a wet climate like Washington.
She stated, "Owners must learn about effective parasite control practices or their goats will die from
parasites —this is a FACT for our wet area."
Minimum
Enclosure
Maximum
Noise and Odor
Special Notes/
Lot Size
Setbacks
Number of Goats
Issues
Requirements
Bellevue
20,000 sf
25 -feet from lot
One. Additional
N/A
N/A
lines.
goats as lot size
increases.
Renton
12,500 sf
Two.
Detailed provisions
N/A
Additional goats
related to
as lot size
maintenance of
increases.
enclosures, cleaning
of waste, etc. Cross
references to public
nuisance standards.
SeaTac
N/A
Standard for zone.
One. Additional
N/A
N/A
goats as lot size
increases.
Issaquah
8,700 sf
N/A
N/A
N/A
N/A
Des Moines
35,000 sf
35 -feet from
One. Additional
N/A
Requires a
property lines. '
goats as lot size
suitable structure.
increases.
Tukwila
10,000
100 -feet from
?
Detailed provisions
N/A
property lines.
for cleaning of
enclosures and
removal of manure.
Fife
One Acre
Five.
N/A
N/A
N/A
Tacoma
20,000 sf
50 -feet from
?
Detailed provisions
Written consent
property lines.
related to animal
from neighboring
waste, etc.
property owners
required.
SPACE REQUIREMENTS AND ANIMAL HEALTH ISSUES
It was difficult to find definitive information regarding the space requirements for miniature goats. As
noted above, the average lot size required in the King County zoning ordinances we reviewed is
approximately 17,000 square feet.
The Public Health Veterinarian at Seattle King County Health Department, Sharon Hopkins, stated that
miniature goats should have an area of 50 feet by 100 feet (5,000 square feet) for roaming. We inquired
with Dr. Susan Kerr, NW Region Livestock and Dairy Specialist with Washington State University and a
nationally recognized expert in the area of livestock, including goats. She commented that goats need
room to browse. Confinement to a small outdoor area will result in health issues and abnormal behaviors.
She also commented that allowing goats to live in the house with humans is a very bad idea.
Many sources indicate that goats are creative escape artists. If they get loose they are in danger of injury
or death from vehicular traffic and dog attack. They also tend to be destructive (eating neighbors
landscaping, jumping on cars, etc.). For this reason, adequate fencing is important.
Dr. Kerr also pointed out that goats need specialized care, especially in a wet climate like Washington.
She stated, "Owners must learn about effective parasite control practices or their goats will die from
parasites —this is a FACT for our wet area."
Land Use /Transportation Committee
Miniature Goat Research Memo
September 30, 2013
Page 3
PUBLIC HEALTH ISSUES
Goats, like other animals, carry communicable diseases. Dr. Kerr indicated that goats may pass certain
diseases (ringworm, soremouth, Caseous Lymphadenitis, and Q fever) to humans through minimal direct
contact.
In the limited time we had available to research the issue of disease we just touched on its surface. If the
City Council directs staff to prepare a code amendment on this topic, we will gather more information on
communicable diseases to help inform the code amendment.
Veterinarian Hopkins commented that proper sanitation and rodent control is necessary. Seattle is getting
a lot of rodent complaints from neighbors who house chickens and goats.
NOISE AND ODOR
Our research indicates that miniature goats may cause odor and/or noise problems. The biggest factor is
probably human behavior. Do the owners keep the enclosure clean? Do they clean up pet waste? Are the
goats entertained or are they crying for attention?
There are some common themes that are addressed in some of the example ordinances we reviewed.
Noise
A number of ordinances require that two goats be owned (rather than one). Because goats are herd
animals, they are happier when they have a companion and are less likely to be noisy. Literature on
the subject supports this position.
Some of the ordinances referenced the particular city's nuisance codes and state that noise in excess
of nuisance levels will be considered a violation of code.
The bottom line with regard to noise is—we will not know if it is a problem until after the goats
arrive on the property. It would depend on factors as varied as individual animal temperament, animal
health, size of lot, proximity of neighbors, and neighbor's tolerance for noise.
Odor
Again, many of the ordinances cross - referenced to that particular city's nuisance regulations. Some
included more detailed rules for the care and cleaning of enclosures and pet waste.
Un- neutered bucks are smelly and definitely cause an odor problem. Many of the ordinances do not
allow bucks or require that they be neutered as noted above.
Dr. Kerr commented that a manure management plan is a must in order to control odor. She stated
that the manure situation must be actively managed.
Again, the odor impact associated with the keeping of goats would depend on factors such as the
cleaning habits of the owners and proximity of neighbors.
Land Use /Transportation Committee
Miniature Goat Research Memo
September 30, 2013
Page 4
CITY RESOURCE ALLOCATION
Amending the code to allow the keeping of miniature goats affects City resources in two ways. First, we
would need to re- prioritize resources to process the code amendment. Second, we need to account for
training and increased workload for Animal Services and Code Enforcement.
Code Amendment
Planning staff would process the requested code amendment. Planning staff is (and has been for some
time) experiencing high work - loads. The Division is staffed with approximately 1.4 FTE long range
planners (staff that process code amendments and similar actions). Due to an increasing workload on
the permitting side, some of that resource has been shifted to permitting review, so the actual
available resource for code amendments is closer to 1.2 FTE. Further, we have started to work on the
Major Comprehensive Plan update, which will utilize most of our long range planning resources for
the next two years.
The Planning Commission Work Program (the document that directs staff work on code amendments
— Exhibit C of this packet) prioritizes code amendments pursuant to City Council direction. If staff is
directed to work on the miniature goat code amendment, one of the items already on the lengthy work
program will need to be eliminated or re- prioritized.
Animal Services /Code Enforcement Resource
If the code is amended to allow the keeping of miniature goats on smaller residential lots, there will
be an on -going effect on staff resources. Animal Services staff will need training on goat issues. Code
enforcement staff will likely be involved' in resolving disputes regarding compliance with new code
provisions. We are currently staffed at two Animal Services Officer FTE and two Code Enforcement
Officer FTE2 (we are actually down to one full time code enforcement officer do to staffing turnover,
but are in the process of hiring to fill the second position). Both these functions are thinly staffed
given the volume of cases /complaints we receive. Just be aware that adding additional work will
result in an incremental and proportionate decrease in level of service.
CONCLUSION
The concept of allowing goats on smaller residential lots is not unique to the City of Federal Way. A
number of jurisdictions, both locally and nationally, allow goats; although locally most still require
somewhere in the area of a quarter to half -acre lot size. While the goats probably do not need that much
roaming space, the larger lot size reduces the potential for conflict with neighbors.
There are pros and cons to allowing greater opportunity for goat ownership. Pros include the non - tangible
benefits associated with pet ownership and the potential for milk or cheese from the animals. Cons
include the potential for noise, odor, and rodent impacts to neighbors; potential disease transmission;
potential for unwanted animals to be abandoned or neglected; and increased work load for Animal
Services and Code Enforcement staff. Dr. Kerr summed up her opinion as follows:
' Animal Services and Code Enforcement staff have been involved and may continue to be involved in cases involving goats if
the code is not amended. It is anticipated; however, that if the code is amended to allow more opportunities for goats, that work
load would increase.
2 We also have two half time code enforcement staff that deal exclusively with sign and graffiti issues.
Land Use /Transportation Committee
Miniature Goat Research Memo
September 30, 2013
Page 5
"It's the duty of elected officials to make wise decisions that are best for everyone. You have
investigated this request from the public and researched the pros and cons. In my opinion as a
veterinarian and public educator, livestock are ill- suited for urban areas."
The request to amend the code in this way is reasonable and an appropriate topic for consideration. We
recognize that this issue is important to the requestor and others in our community. That being said, the
Mayor recommends against amending the work program to add this issue for the reasons cited above.
Further, given our limited available resources, we feel that adding this item to the Planning Commission
Work Program would create a false expectation with regard to the city's ability to address the topic within
a reasonable time frame.
2013 Planning Commission Work Program
1. Mandatory — Anticipated to be completed in 2013
Complete the annual comprehensive plan update.
2. Not Mandatory —Organized by High, Medium, and Low Priority
High Priority
• Amend the community design guidelines to allow for greater administrative flexibility.
• Adopt zoning regulations to implement urban agriculture goals and policies.
• Amend regulations to increase exempt levels for a threshold determination under the State Environmental Policy Act
(SEPA).
Amend process for updating the comprehensive plan.
• Amend the non - conforming provisions.
Medium Priority
• Amend regulations to provide a more streamlined process for binding site plans.
• Amend regulations pertaining to types of improvements or structures allowed in required yards.
• Amend regulations to broaden uses and standardize bulk and dimensional requirements by zone, and to provide more
appropriate setbacks and landscape buffers for commercial uses.
• Adopt zoning regulations for the Twin Lakes Commercial Sub -Area.
• Amend regulations to increase the maximum allowable building height in the City- Center Core (CC-C) zoning district.
• Amend regulations to make review of variances an administrative process.
• Noticing Provisions
Low Priority
• Amend regulations to allow oversize vehicles in approved enclosures in residential zones.
• Amend regulations to allow senior housing/assisted living in the Professional Office (PO) zone.'
• Adopt an ordinance addressing historic preservation.
• Amend the code to address housekeeping items.
1 This is already part of the on -going work program and will be started once the applicant is ready to move forward.
IAPlanning Manager\Miniature Goats\Proposed Revision Planing Commission Work Program - Goats.doc
COUNCIL MEETING DATE: October 15, 2013 ITEM #: ] C.,
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: LETTER TO THE WASHINGTON STATE HOUSING FINANCE COMMISSION
POLICY QUESTION: Should the City Council sign the proposed letter to the Washington State Housing Finance
Commission regarding the impact to the City if three pending projects receive funding from the Commission?
COMMITTEE: N/A MEETING DATE:
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
M City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: DEPT:
. ... . .. ..... . ......
Attachments: The proposed letter will be presented at the City Council meeting.
Options Considered: 1. Execute the proposed letter.
MAYOR'S RECOMMENDATION: Execute and send the proposed letter.
MAYOR APPROVAL: 1�� DIRECTOR APPROVAL:
Committee Council initial
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to execute the proposed letter.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL
❑ DENIED
1ST reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
0 MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED— 08/12/2010
RESOLUTION #
COUNCIL MEETING DATE: October 15, 2013 ITEM #: Oq
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Proposed amendments to the FWRC regarding: allowing additional flexibility in the administration of the
Community Design Guidelines section of the Federal Way Zoning and Development Code.
POLICY QUESTION: Should the City amend the Federal Way Revised Code (FWRC) to allow greater flexibility in
administration of the Community Design Guidelines contained in the City's Zoning and Development Code?
COMMITTEE: Land Use /Transportation Committee MEETING DATE: October 7, 2013
CATEGORY:
❑ Consent ® Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Contract Planner Jim Harris DEPT: Community & Economic Development
Summary: The proposed amendments to the Federal Way Revised Code (FWRC) Chapter 19, would allow greater flexibility.
in administering the community design guidelines for all land uses and developments that are subject to the code. The proposed
code amendments would allow for increased creativity for building and site designers, and would allow departures from
specific and numeric standards of the community design guidelines, provided the intent of the guidelines is maintained. The
Planning Commission held a public hearing on the proposed amendments on September 18, 2013, and recommended the City
Council approve the zoning code amendment.
Attachments: 1) Draft Adoption Ordinance; 2) Staff Report to the Planning Commission with Exhibit A; and 3) Draft
Minutes of the September 18, 2013, Planning Commission Public Hearing.
Options Considered: 1) Adopt the Planning Commission's recommendation as shown in the Draft Adoption Ordinance; 2)
Adopt the Planning Commission's recommendation as further amended by the LUTC; 3) Do not adopt the Planning
Commission's recommendation.
PLANNING COMMISSION'S RECOMMENDATION: The Planning Commission recommends adoption of the proposed
amendments as written in the Draft Adoption Ordinance.
MAYOR APPROVAL: DIRECTOR APPROVAL: L(y--
Comm' ee Co cil dp;�p;��"ittee
COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on October 15, 2013.
Committee Chair
PROPOSED COUNCIL MOTION(S):
Diana Noble- Gulliford, eommitt& Member
1sT READING OF ORDINANCE (OCTOBER 15, 2013): I move to forward approval of the ordinance to the November S, 2013,
Council Meeting for adoption.
2ND READING OF ORDINANCE (NOVEMBER 5,2013): '7 move approval of the proposed ordinance."
REVISED — 08/12/2010 RESOLUTION #
K:\2013 Code Amendments\F.dministrative Design Fallibility\council_ agenda -bill design guideline admin flexibility 2013.doc
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
11
APPROVED APPROVED
COUNCIL BILL #
❑
DENIED
1sT reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
K:\2013 Code Amendments\F.dministrative Design Fallibility\council_ agenda -bill design guideline admin flexibility 2013.doc
ORDINANCE NO. 13-
AN ORDINANCE of the City of Federal Way, Washington, relating to
an amendment to the administration section FWRC 19.115.020 of the
Federal Way Zoning and Development. (Amending Ordinance Nos. 09-
604, 07 -554, 06 -515, 03 -443, 01 -382, 99 -333, 97 -291 and 96 -271.)
WHEREAS, the City recognizes the need to periodically modify Title 19 of the Federal Way Revised
Code (FWRC), "Zoning and Development Code," in order to conform to state and federal law, codify
administrative practices, clarify and update zoning regulations as deemed necessary, and improve the
efficiency of the regulations and the development review process; and
WHEREAS, this ordinance, containing amendments to development regulations and the text of Title
19 FWRC, has complied with Process VI review, chapter 19.80 FWRC, pursuant to chapter 19.35
FWRC; and
WHEREAS, it is in the public interest for the City Council to adopt amended development
regulations related to: allowing additional flexibility in the administration of the Community Design
Guidelines section of the Federal Way Zoning and Development Code; and
WHEREAS, the proposed amendments would modify FWRC 19.115.020 regarding the
administration procedures of the Community Design Guidelines; and
WHEREAS, the proposed action is. categorically exempt from State Environmental Policy Act
(SEPA) threshold determination and EIS requirements pursuant to WAC 197 -11- 800(19); and
WHEREAS, the Planning Commission properly conducted a duly noticed public hearing on this code
amendment on September 18, 2013, and forwarded a recommendation of approval to the City Council;
and
WHEREAS, the Land Use/Transportation Committee (LUTC) of the Federal Way City Council
considered these code amendments on October 7, 2013, and recommended adoption of the text
amendments as recommended by the Planning Commission;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
DO ORDAIN AS FOLLOWS:
Section 1. Findings. The City Council of the City of Federal Way makes the following findings with
respect to the proposed amendments.
(a) These code amendments are in the best interest of the residents of the City and will benefit
the City as a whole by allowing the design guidelines to be implemented more as traditional guidelines
rather than standards. Guidelines are intended to outline best practices, and should be implemented with
Ordinance No. 13- Page I of 4
Rev 1/10 LU
flexibility, rather than act as rigid standards. The proposed code amendments would allow greater
flexibility in administering the community design guidelines for all land uses and developments that are
subject to the code. The proposed code amendments would allow for increased creativity for building and
site designers, and would allow departures from specific and numeric standards of the community design
guidelines.
(b) These code amendments comply with Chapter 36.70A RCW, Growth Management Act.
(c) These code amendments are consistent with the intent and purpose of Title 19 FWRC and will
implement and are consistent with the applicable provisions of the Federal Way Comprehensive Plan.
(d) These code amendments bear a substantial relationship to, and will protect and not adversely
affect, the public health, safety, and welfare.
(e) These code amendments have followed the proper procedure required under the FWRC.
Section 2. Conclusions. Pursuant to chapter 19.80 FWRC and chapter 19.35 FWRC, and based upon
the recitals and the findings set forth in Section 1, the Federal Way, City Council makes the following
Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed
amendments:
(a) The proposed FWRC amendments are consistent with, and substantially implement, the
following Federal Way Comprehensive Plan goals and policies:
EDG -6 The City will encourage and support existing businesses to remain and/or
expand their facilities within Federal Way.
EDP10 The City will work with the private sector to actively encourage the retention and
expansion of existing businesses, as well as bring in new development, businesses,
and jobs to the community.
EDPI S The City will continue to implement a streamlined permitting process consistent
with state and federal regulations to reduce the upfront costs of locating businesses
in the City.
LUG1 Improve the appearance and function of the built environment.
LUPI Use residential design performance standards to maintain neighborhood character
and ensure compatibility with surrounding uses.
LUP2 Use design and performance standards to achieve a greater range of housing
options in multiple family designations.
L UP3 Use design and performance standards to create attractive and desirable
commercial and office developments.
Ordinance No. 13- Page 2 of 4
Rev 1 /10 LU
(b) The proposed FWRC amendments bear a substantial relationship to the public health, safety,
and welfare because the amendments would allow greater flexibility in designing and siting of various
types of land uses and development, while maintaining and protecting property values and enhancing the
general appearance of the City.
(c) The proposed amendments are in the best interest of the public and the residents of the City of
Federal Way because the proposed amendments would allow greater flexibility in administration of the
community design guidelines, and the proposed amendments will support economic development in the
City by allowing increased creativity in building and site design, while enhancing the general appearance
of the City.
Section 3. FWRC 19.115.020 is hereby amended to read as follows:
19.115.020 Administration.
Applications subject to community design guidelines and crime prevention through environmental
design (CPTED) shall be processed as a component of the governing land use process, and the Director
shall have the authority to approve, modify, or deny proposals under that process. Unlike development
standards in the zoning code this chMter contains guidelines that are intended to serve as performance
objectives for developing the appropriate siting and design solution for each development on each unique
site. Decisions under this chapter will consider proposals on the basis of individual merit and will
encourage creative design alternatives in order to achieve the stated purpose and objectives of this
chapter. To further such creative design alternatives and in recognition of site - specific opportunities and
constraints decisions under this chapter may allow for departure from M Mecific or numeric provisions
contained in these guidelines provided the end result is consistent with the purpose statement of this
clinter. Decisions under this chapter are appealable using the appeal procedures of the applicable land
use process.
Section 4. Severability. The provisions of this ordinance are declared separate and severable. The
invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the
invalidity of the application thereof to any person or circumstance, shall not affect the validity of the
remainder of the ordinance, or the validity of its application to any other persons or circumstances.
Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make
necessary corrections to this ordinance including, but not limited to, the correction of scrivener /clerical
errors, references, ordinance numbering, section/subsection numbers, and any references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this
ordinance is hereby ratified and affirmed.
Ordinance No. 13- Page 3 of 4
Rev 1 /10 LU
Section 7. Effective Date. This ordinance shall be effective five (5) days after passage and
publication as provided by law.
PASSED by the City Council of the City of Federal Way this day of
20
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
K12013 Code Amendments\Administrative Design Fallibility\design guidelines admin flexibility council ordinance.doc
Ordinance No. 13- Page 4 of 4
Rev MOLU
STAFF REPORT TO THE PLANNING COMMISSION
Amendments to Federal Way Revised Code (FWRC)
Chapter 19.115.020, "Community Design Guidelines, Administration"
File No. 13-103467-00-UP
Public Hearing of September 18, 2013
I. BACKGROUND AND PROPOSED AMENDMENTS
The proposed amendments to the Federal Way Revised Code (FWRC) Title 19, "Zoning and
Development Code," would amend the administration section FWRC 19.115.020 of the Federal
Way Zoning and Development Code, Division IV, Community Design Guidelines.
The Planning Commission is being asked to review the proposed changes to FWRC Title 19 (attached
as Exhibit A), and forward a recommendation to the City Council's Land Use/Transportation
Committee (LUTC) and City Council.
These proposed code revisions were not specifically identified in the 2013 Planning Commission
Work Program, but fall within the business friendly code amendments category as adopted by the
City Council. This code amendment -was initiated by the Director of Community and Economic
Development.
II. ANALYSIS OF PROPOSED CODE AMENDMENT
A. Proposed Code Amendments
1. Recommended modification to the administration section of the Community Design
Guidelines (FWRC 19.115.020).
This proposed amendment would allow greater flexibility in administration of the
community design guidelines contained in the city's zoning and development code.
Specifically, the proposed amendments would allow for departure from any specific or
numeric provisions contained in these design guidelines, provided the end result is
consistent with the purpose statement of the Community Design Guidelines chapter.
B. Rationale for Proposed Code Amendments
All commercial, multi - family, and institutional uses are subject to the city's design guidelines.
The community design guidelines: contained in the FWRC currently have a limited amount of
flexibility.
The city's community design guidelines are written like zoning standards with specific and
numeric requirements. Specifically; the guidelines contain many numeric and overly specific
standards that apply to all type of land uses and developments. The intent of the code revision is
to allow the design guidelines to be implemented more as traditional guidelines rather than
standards. Guidelines are intended to outline best practices, and should be implemented with
common sense and flexibility, rather than act as rigid standards. The proposed code
amendments would allow greater flexibility in administering the community design guidelines
for all land uses and developments that are subject to the code. The proposed code amendments
would allow for increased creativity for building and site designers, and would allow departures
from specific and numeric standards of the community design guidelines.
Further, the revisions to the administration section are intended to allow the guidelines to act as
performance objectives for siting and designing buildings, rather than acting as specific and/or
numeric requirements. As currently written, many of the same design guidelines apply to all
types of land use development. For example, under the current code, a 20 -unit multi - family
apartment complex would be subject to many of the same design standards in the guidelines as
a commercial retail center. The proposed amendments are intended to allow for greater
flexibility in the siting and designing of unique land uses, unique site characteristics, and
unique site and building architecture. Under the proposed amendments, building designs may
be afforded relief from specific requirements of the guidelines, provided the overall building
and siting meets the larger intent of the guidelines. As stated in the purpose section of FWRC
Chapter 19.115, the guidelines are intended to require minimum standards for design review to
maintain and protect property values and enhance the general appearance; as well as improve
and expand pedestrian circulation, public space, and pedestrian amenities in the city.
III. PROCEDURAL SUMMARY
Public notice of the September 18, 2QI,3, Planning Commission public hearing was published in the
city's official newspaper on August 31; 2013, and posted on or before September 4, 2013, in
accordance with the city's procedural'requirements.
IV. PUBLIC COMMENTS
No comments were received as a result of the public notice actions as of the date of this report.
V. REASON FOR PLANNING COMMISSION ACTION
FWRC Chapter 19.80, "Process VI Council Rezones," establishes a process and criteria for zoning
code text amendments. Consistent with Process VI review, the role of the Planning Commission is
as follows:
1. To review and evaluate the proposed zoning code text regarding any proposed amendments.
2. To determine whether the proposed zoning code text amendments meet the criteria established
in FWRC 19.80.130.
3. To forward a recommendation to the City Council regarding adoption of the proposed zoning
code text amendments.
FWRC Design Guidelines Code Amendment File 13- 103467 -00-UP
September 18, 2013, Planning Commission Public Hearing Page 2 of 4
VI. DECISIONAL CRITERIA
FWRC Chapter 19.80.130 provides criteria for zoning text amendments. The following section
analyzes compliance of the proposed zoning text amendments with the criteria provided by this
chapter. The city may amend the text of the FWRC only if it finds that:
1. The proposed amendments are consistent with the applicable provisions of the
comprehensive plan.
The proposed FWRC text amendments are consistent with the following Federal Way
Comprehensive Plan (FWCP) policies and goals:
EDG -6 The City will encourage and support existing businesses to remain and/or
expand their facilities within Federal Way.
EDP10 The City will work with the private sector to actively encourage the retention and
expansion of existing businesses, as well as bring in new development, businesses,
and jobs to the community.
EDPI S The City will continue to implement a streamlined permitting process consistent
with state and federal regulations to reduce the upfront costs of locating businesses
in the City.
LUG] Improve the appearance and function of the built environment.
L UPI Use residential design performance standards to maintain neighborhood character
and ensure compatibility with surrounding uses.
L UP2 Use design and performance standards to achieve a greater range of housing
options in multiple family designations.
L UP3 Use design and performance standards to create attractive and desirable
commercial and office developments.
2. The proposed amendments bear a substantial relationship to public health, safety, or welfare.
The proposed FWRC text amendments bear a substantial relationship to the public health, safety,
and welfare because the amendments would allow greater flexibility in designing and siting of
various types of land uses and development, while maintaining and protecting property values
and enhancing the general appearance of the city.
3. The proposed amendments are in the best interest of the residents of the city.
The proposed FWRC text amendments are in the best interest of the residents of the city because
the proposed amendments would allow greater flexibility in administration of the community
design guidelines, and the proposed amendments will support economic development in the city
by allowing increased creativity in building and site design, while enhancing the general
appearance of the city.
FWRC Design Guidelines Code Amendment File 13- 103467 -00 -UP
September 18, 2013, Planning Commission Public Hearing Page 3 of 4
VII. STAFF RECOMMENDATION
Based on the above staff analysis and decisional criteria, staff recommends that the following
amendments to FWRC Title 19, "Zoning and Development Code," be recommended for approval to
the Land Use /Transportation Committee (LUTC) and City Council.
1. Modification to FWRC 19.115.020, as identified in Exhibit A.
VIII. PLANNING COMMISSION ACTION
Consistent with the provisions of FWRC Chapter 19.80.240, the Planning Commission may take
the following actions regarding the proposed development code text amendments:
1. Recommend to the City Council adoption of the FWRC text amendments as proposed;
2. Modify the proposed FWRC text amendments and recommend to the City Council adoption of
the FWRC text amendments as modified;
3. Recommend to the City Council that the proposed FWRC text amendments not be adopted; or
4. Forward the proposed FWRC text amendments to the City Council without a recommendation.
EXHIBIT
Exhibit A — Proposed Draft Code Amendments:
• FWRC Title 19, "Zoning and Development Code," 19.115.020
FWRC Design Guidelines Code Amendment File 13- 103467 -00-UP
September 18, 2013, Planning Commission Public Hearing Page 4 of 4
Exhibit A
Proposed Draft Code Amendments
FWRC Title 19, "Zoning and Development Code"
19.115.020
19.115.020 Administration.
Applications subject to community design guidelines and crime prevention through environmental
design (CPTED) shall be processed as a component of the governing land use process, and the Director
shall have the authority to approve, modify,. or deny proposals under that process. Unlike development
standards in the zoning code this chapter contains guidelines that are intended to serve as performance
obiectives for developing the q ropriate siting and design solution for each development on each unique
site. Decisions under this chapter will consider proposals on the basis of individual merit and will
encourage creative design alternatives in order to achieve the stated purpose and objectives of this
chapter. To further such creative design alternatives and in recognition of site - speck opportunities and
constraints decisions under this cha ter may allow for departure from any speck or numeric provisions
contained in these Quidelines, provided the end result is consistent with the purpose statement of this
chapter. Decisions under this chapter are appealable using the appeal procedures of the applicable land
use process.
Exhibit A, Proposed Draft Code Amendments
September 18, 2013, Planning Commission Public hearing
File 11- 103951 -00 -UP
Page 1 of 1
CITY OF FEDERAL WAY
PLANNING COMMISSION
September 18, 2013 City Hall
7:00 p.m. Council Chambers
MEETING MINUTES
Commissioners present: Merle Pfeifer, Hope Elder, Tom Medhurst, Sarady Long, Wayne Carlson, and
Tim O'Neil. Commissioners absent: Lawson Bronson (excused). Staff present: Planning Manager Isaac
Conlen, Senior Planner Janet Shull, Contract Planner Jim Harris, Assistant City Attorney Peter Beckwith,
and E. Tina Piety, Administrative Assistant II.
CALL TO ORDER
Chair Pfeifer called the meeting to order at 7:00 p.m.
APPROVAL OF MINUTES
The minutes of June 24, 2013, were approved as presented.
AUDIENCE COMMENT
None
ADMINISTRATIVE REPORT
None
COMMISSION BUSINESS
PUBLIC FEARING Proposed Zoning Code Amendments Related to Urban Agriculture
Senior Planner Shull delivered the staff report. She noted that Skye Schell with Forterra (the non -profit
agency representative who worked on the project with the city) is in the audience, along with a number of
citizens who will be giving public testimony. She also noted that staff (and Forterra) has taken into
consideration and inputted Planning Commissioner's comments /suggestions from the January 16, 2013,
study session on this topic.
Senior Planner Shull went over the background and overall goals of the proposed amendments. The
overall goals include implementing policies to support access to healthy food and to be responsive to
community interest in growing food for health, education, and economic benefit. A summary of the
proposed amendments is as follows:
1. Provide definitions for urban agriculture uses.
2. Amend the existing sign tables to include urban agriculture uses to allow for permanent
and temporary identification/informational signs.
3. Amend the existing Suburban Estates (SE) use zone chart and add new use zone charts
allowing urban agricultural uses in each existing zone.
KAPlanning Commission\20MMeeting Summary 09- 18- 13.doc
Planning Commission Minutes Page 2 September 18, 2013
4. Add a new section to Federal Way Revised Code (FWRC) Title 19 Division VII,
"Supplemental Zoning Regulations" (which is where one can find regulations related to
the keeping of animals, home occupations, and temporary uses) with regulations and
procedural requirements specific to urban agriculture.
The meeting was opened for Public Testimony.
Jim Cox, Project Manager (with his wife) of the Light of Christ Community Garden — He stated
the purpose of the Light of Christ Community Garden is to provide food to the community and to
bring people together to help one another. They have had some 300 different people (varying in
age from 3 to 83 years) volunteer in the garden. There are people there every day volunteering.
He described one man from the Ukraine for whom the garden is a very special place and who is
there two or three times a day. They produced some 3000 pounds of food this year for donations.
They support Fusion, Mitchell Place, Reach Out, and the Multi- Service Center, among others. All
people, no matter their faith (or lack thereof) are welcome to volunteer to work in the garden. The
garden meets genuine needs and it almost did not happen. When they went to the city for permits,
the city did not have any regulations for community gardens. The proposed amendments would
make the process easier for future applicants.
Maria Brememan — She supports the proposed amendments. She stated they clarify the code and
remove ambiguity and barriers. They are practical and supportive of urban agriculture.
Skye Shell, Forterra — He is excited the proposed amendments are moving forward Forterra has
been working with the city for about a year on this project. The proposed amendments will not
only create access to healthy food, but will provide opportunity for economic development and
small businesses.
Karla Kolibab, Federal Way Farmer's Market — She stated that not having permanent signage is
a problem for the Farmer's Market. Currently they are allowed only temporary signs during the
day of the market. Having a permanent sign would let more people know about the market and
potentially bring more people to the market.
Chair Pfeiffer stated that the Farmer's Market has moved a number of times since they started.
Would this not be a problem if they have a permanent sign? Ms. Kolibab replied they are working
with the Commons Mail on an agreement that would allow them to stay where they are for a
number of years.
Rose Ehl, Federal Way Farmer's Market — She stated the Federal Way Farmer's Market provides
fresh produce and plants /flower, arts & crafts, and processed food; in addition, a master gardener
is available. They host a number of community events and are a venue for WIC and senior
assistance. They have discussed a permanent sign with city staff and the plan is to locate it at the
corner of 324h and Pacific Highway South. They would also have to have clearance from the
Commons Mall. They hope to have a permanent sign for next year.
Public Testimony was closed.
Commissioner Carlson thanked staff for their work and said the proposed amendments are clear and well
written. On page 7 of the staff report in item 11 it talks about soil testing for sites impacted by the
Tacoma smelter plume. How much of the city is affected? What percentage of the city would have to do a
soil test? Senior Planner Shull replied that she does not know the specifics, but according to a map the
KAPlanning Commission\2013Udeeting Summary 06- 24- 13.doc
Planning Commission Minutes Page 3 September 18, 2013
area primarily affected is a strip on the western edge of the city. She stated staff has talked to Washington
State Ecology about this issue and they do not think anyone would be denied a garden. They want people
to be aware of the issue and to take appropriate steps if needed. Commissioner Carlson asked that staff
inform applicants what the city would want them to do if they are located in the plume area. Planning
Manager Conlen commented that a map of the area can be given to applicants.
Commissioner Long noted that in some cases a notice of the proposed garden must be given. Is there a
standard area for the notice? Senior Planner Shull replied currently notices are sent to a 300 foot area and
that would be the same for these notices.
Commissioner Medhurst commented that he is grateful for the community gardens and the work they do.
On page I of Exhibit A3, it states that farmers markets, "the majority of products for sale should be food -
related products." He is concerned that the word "should" is not strong enough and a farmers market
could develop into a flea market. Senior Planner Shull stated that staff did discuss this phrase and the
word "should" with the stakeholders. No one could think of an appropriate stronger word. Planning
Manager Conlen commented that the word could be changed to "shall." Commissioner Carlson stated he
would support changing the word to "shall" with the understanding that majority would be based on the
width of saleable space.
Commissioner Medhurst asked why (as stated on page 3 of Exhibit D) are structures such as greenhouses
limited to 15 feet in height, while others, such as hoophouses limited to 6 feet in height. Senior Planner
responded that the items limited to six feet in height are not considered "structures." Hoophouses and
similar items are designed to be moved, unlike greenhouses.
Commission Carlson moved (and it was seconded) to recommend adoption of the proposed amendments
to urban agriculture with the modifications that the word "should" in the definition of farmers market will
be changed to "shall," and a definition added that clarifies that the majority of food related products
referred to in the farmers market definition is based on the width of saleable space. There was no further
discussion and the motion carried unanimously.
The public hearing was closed.
PUBLIC HEARING — Proposed Code Amendments Related to Provisions for Allowing Departures
from Required Community Design Guidelines in all Zoning Districts
Contact Planner Harris delivered the presentation. He went over the background and the overall goal,
which is to increase the flexibility of the community design guidelines to act as performance objectives
rather than to act as specific and/or numeric requirements, while still meeting the larger intent to protect
property values, enhance general appearance, and improve and expand pedestrian circulation and public
spaces in the city. The proposed changes consist of the addition of two sentences to FWRC 19.115.020,
"Administration." There was no public testimony.
Commissioner Long asked if the proposed amendments will allow buildings to be placed closer to the
sidewalk. Contract Planner Harris replied that the proposed amendments will not likely trigger buildings
to be placed closer to the sidewalk. Commissioner Carlson agrees with the proposed amendment. Without
it, it can make for weird designs in order to fit the code requirements. Commissioner Medhurst asked if
there was a specific catalyst for this amendment. Contract Planner Harris replied that there is no specific
catalyst, but the requirements have caused issues in the past. Planning Manager Conlen stated that in the
past, applicants have proposed design that would probably work better, but the city was not able to
approve them because they did not meet the community design guideline requirements.
KAPlanning Commission\20MMeeting Summary 06- 24- 13.doc
Planning Commission Minutes Page 4 September 18, 2013
Commissioner O'Neil moved (and it was seconded) to recommend adoption of the proposed amendment
to the community design guidelines as written. There was no further discussion and the motion carried
unanimously.
The public hearing was closed.
ADDITIONAL BUSINESS
Planning Manager Conlen stated that currently there is no date for the next Planning Commission meeting
(it will likely be in November).
Commissioner Elder expressed her concern about the parking disappearing at the Commons Mall. Is the
city monitoring that? Planning Manager Conlen replied that the city is monitoring the parking with the
use of a parking study.
Commissioner O'Neil asked what the direction of the city's urban core is. Nothing seems to change.
Planning Manager Conlen replied that the vision is for denser, mixed -use buildings while also being
pedestrian friendly. The city does not have the market for the vision. The economy has also limited
growth. Commissioner Carlson commented that the city has had proposals for high -rises, but it needs the
middle ground of mid -rises first.
ADJOURN
The meeting was adjourned at 8:10 p.m.
K\Planning Commissiont2013\Meeting Summary 06- 24- 13.doc
CITY OF FEDERAL WAY
PLANNING COMMISSION
September 18, 2013 City Hall
7:00 p.m. Council Chambers
MEETING MINUTES
Commissioners present: Merle Pfeifer, Hope Elder, Tom Medhurst, Sarady Long, Wayne Carlson, and
Tim O'Neil. Commissioners absent: Lawson Bronson (excused). Staff present: Planning Manager Isaac
Conlen, Senior Planner Janet Shull, Contract Planner Jim Harris, Assistant City Attorney Peter Beckwith,
and E. Tina Piety, Administrative Assistant II.
CALL TO ORDER
Chair Pfeifer called the meeting to order at 7:00 p.m.
APPROVAL OF MINUTES
The minutes of June 24, 2013, were approved as presented.
AUDIENCE COMMENT
None
ADMINISTRATIVE REPORT
None
COMMISSION BUSINESS
PUBLIC HEARING Proposed Zoning Code Amendments Related to Urban Agriculture
Senior Planner Shull delivered the staff report. She noted that Skye Schell with Forterra (the non -profit
agency representative who worked on the project with the city) is in the audience, along with a number of
citizens who will be giving public testimony. She also noted that staff (and Forterra) has taken into
consideration and inputted Planning Commissioner's comments /suggestions from the January 16, 2013,
study session on this topic.
Senior Planner Shull went over the background and overall goals of the proposed amendments. The
overall goals include implementing policies to support access to healthy food and to be responsive to
community interest in growing food for health, education, and economic benefit. A summary of the
proposed amendments is as follows:
1. Provide definitions for urban agriculture uses.
2. Amend the existing sign tables to include urban agriculture uses to allow for permanent
and temporary identification/informational signs.
3. Amend the existing Suburban Estates (SE) use zone chart and add new use zone charts
allowing urban agricultural uses in each existing zone.
KAPlanning Onmission\20I RMeeting Summary 09 -1 &13.doc
Planning Commission Minutes Page 2 September 18, 2013
4. Add a new section to Federal Way Revised Code (FWRC) Title 19 Division VII,
"Supplemental Zoning Regulations" (which is where one can find regulations related to
the keeping of animals, home occupations, and temporary uses) with regulations and
procedural requirements specific to urban agriculture.
The meeting was opened for Public Testimony.
Jim Cox, Project Manager (with his wife) of the Light of Christ Community Garden — He stated
the purpose of the Light of Christ Community Garden is to provide food to the community and to
bring people together to help one another. They have had some 300 different people (varying in
age from 3 to 83 years) volunteer in the garden. There are people there every day volunteering.
He described one man from the Ukraine for whom the garden is a very special place and who is
there two or three times a day. They produced some 3000 pounds of food this year for donations.
They support Fusion, Mitchell Place, Reach Out, and the Multi- Service Center, among others. All
people, no matter their faith (or lack thereof) are welcome to volunteer to work in the garden. The
garden meets genuine needs and it almost did not happen. When they went to the city for permits,
the city did not have any regulations for community gardens. The proposed amendments would
make the process easier for future applicants.
Maria Brememan — She supports the proposed amendments. She stated they clarify the code and
remove ambiguity and barriers. They are practical and supportive of urban agriculture.
Skye Shell, Forterra — He is excited the proposed amendments are moving forward Forterra has
been working with the city for about a year on this project. The proposed amendments will not
only create access to healthy food, but will provide opportunity for economic development and
small businesses.
Karla Kolibab, Federal Way Farmer's Market — She stated that not having permanent signage is
a problem for the Farmer's Market. Currently they are allowed only temporary signs during the
day of the market. Having a permanent sign would let more people know about the market and
potentially bring more people to the market.
Chair Pfeiffer stated that the Farmer's Market has moved a number of times since they started.
Would this not be a problem if they have a permanent sign? Ms. Kolibab replied they are working
with the Commons Mall on an agreement that would allow them to stay where they are for a
number of years.
Rose Ehl, Federal Way Farmer's Market — She stated the Federal Way Farmer's Market provides
fresh produce and plants/flower, arts & crafts, and processed food; in addition, a master gardener
is available. They host a number of community events and are a venue for WIC and senior
assistance. They have discussed a permanent sign with city staff and the plan is to locate it at the
corner of 324th and Pacific Highway South. They would also have to have clearance from the
Commons Mall. They hope to have a permanent sign for next year.
Public Testimony was closed.
Commissioner Carlson thanked staff for their work and said the proposed amendments are clear and well
written. On page 7 of the staff report in item l .f. it talks about soil testing for sites impacted by the
Tacoma smelter plume. How much of the city is affected? What percentage of the city would have to do a
soil test? Senior Planner Shull replied that she does not know the specifics, but according to a map the
KAPIanning Commission\2013\Meeting Summary 06- 24- 13.doc
Planning Commission Minutes Page 3 September 18, 2013
area primarily affected is a strip on the western edge of the city. She stated staff has talked to Washington
State Ecology about this issue and they do not think anyone would be denied a garden. They want people
to be aware of the issue and to take appropriate steps if needed. Commissioner Carlson asked that staff
inform applicants what the city would want them to do if they are located in the plume area. Planning
Manager Conlen commented that a map of the area can be given to applicants.
Commissioner Long noted that in some cases a notice of the proposed garden must be given. Is there a
standard area for the notice? Senior Planner Shull replied currently notices are sent to a 300 foot area and
that would be the same for these notices.
Commissioner Medhurst commented that he is grateful for the community gardens and the work they do.
On page 1 of Exhibit A3, it states that farmers markets, "the majority of products for sale should be food -
related products." He is concerned that the word "should" is not strong enough and a farmers market
could develop into a flea market. Senior Planner Shull stated that staff did discuss this phrase and the
word "should" with the stakeholders. No one could think of an appropriate stronger word. Planning
Manager Conlen commented that the word could be changed to "shall." Commissioner Carlson stated he
would support changing the word to "shall' with the understanding that majority would be based on the
width of saleable space.
Commissioner Medhurst asked why (as stated on page 3 of Exhibit D) are structures such as greenhouses
limited to 15 feet in height, while others, such as hoophouses limited to 6 feet in height. Senior Planner
responded that the items limited to six feet in height are not considered "structures." Hoophouses and
similar items are designed to be moved, unlike greenhouses.
Commission Carlson moved (and it was seconded) to recommend adoption of the proposed amendments
to urban agriculture with the modifications that the word "should" in the defimition of farmers market will
be changed to "shall," and a definition added that clarifies that the majority of food related products
referred to in the farmers market definition is based on the width of saleable space. There was no further
discussion and the motion carried unanimously.
The public hearing was closed.
PUBLIC HEARING — Proposed Code Amendments Related to Provisions for Allowing Departures
from Required Community Design Guidelines in all Zoning Districts
Contact Planner Harris delivered the presentation. He went over the background and the overall goal,
which is to increase the flexibility of the community design guidelines to act as performance objectives
rather than to act as specific and/or numeric requirements, while still meeting the larger intent to protect
property values, enhance general appearance, and improve and expand pedestrian circulation and public
spaces in the city. The proposed changes consist of the addition of two sentences to FWRC 19.115.020,
"Administration." There was no public testimony.
Commissioner Long asked if the proposed amendments will allow buildings to be placed closer to the
sidewalk. Contract Planner Harris replied that the proposed amendments will not likely trigger buildings
to be placed closer to the sidewalk. Commissioner Carlson agrees with the proposed amendment. Without
it, it can make for weird designs in order to fit the code requirements. Commissioner Medhurst asked if
there was a specific catalyst for this amendment. Contract Planner Harris replied that there is no specific
catalyst, but the requirements have caused issues in the past. Planning Manager Conlen stated that in the
past, applicants have proposed design that would probably work better, but the city was not able to
approve them because they did not meet the community design guideline requirements.
KAPlanning Commission\201MMeeting Summary 06-24- 13.doc
Planning Commission Minutes Page 4 September 18, 2013
Commissioner O'Neil moved (and it was seconded) to recommend adoption of the proposed amendment
to the community design guidelines as written. There was no further discussion and the motion carried
unanimously.
The public hearing was closed.
ADDITIONAL BUSINESS
Planning Manager Conlen stated that currently there is no date for the next Planning Commission meeting
(it will likely be in November).
Commissioner Elder expressed her concern about the parking disappearing at the Commons Mall. Is the
city monitoring that? Planning Manager Conlen replied that the city is monitoring the parking with the
use of a parking study.
Commissioner O'Neil asked what the direction of the city's urban core is. Nothing seems to change.
Planning Manager Conlen replied that the vision is for denser, mixed -use buildings, while also being
pedestrian friendly. The downturn in the nationwide economy has hindered development over the last five
years. Also, it is difficult for a city like Federal Way to compete with Seattle or Bellevue for that type of
development. Commissioner Carlson commented that the city has had proposals for high -rises, but it
needs the middle ground of mid -rises first. Planning Manager Conlen responded that the city is receptive
to mid -rise development and is hopeful see proposals of this nature.
ADJOURN
The meeting was adjourned at 8:10 p.m
K.Tlanning Commission\201AMeeting Summary 06- 24 -13. doc
SUBJECT: Ordinance establishing the time of payment, interest and penalties to be imposed on delinquent annual
special assessments for the reformation of the Steel Lake Management District Number 1.
POLICY QUESTION: Should the Council adopt an Ordinance establishing the time of payment, interest and
penalties to be imposed on delinquent annual special assessments for the reformation of the Steel Lake Management
District Number I?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: October 7, 2013
CATEGORY:
❑ Consent ® Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: William Appleton, P. E., Surface Water Manager
DEPT: Public Works
Attachments:
1. Land Use and Transportation Committee Memorandum dated October 7, 2013
2. Draft Ordinance
Options Considered:
1. Adoption of an Ordinance establishing the time of payment, interest and penalties to be imposed on
delinquent annual special assessments for the reformation of the Steel Lake Management District
Number I?
2. Do not adopt an Ordinance establishing the time of payment, interest and penalties to be imposed on
delinquent annual special assessments for the reformation of the Steel Lake Management District
Number 1, and provide staff direction.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the October 15, 2013 Council
Ordinance Agenda for first reading.
MAYOR APPROVAL: Am DIRECTOR APPROVAL:
mm� ee Coun Initial
COMMITTEE RECOMMENDATION: The Committee moves to forward the proposed ordinance to First Reading on
�.to. is ')nlz
I RVF -%Ja U liVVl \l.lL 1V1V 11Vl\kJf•
1ST READING OF ORDINANCE (OCTOBER 15, 2013) "1 move to forward approval of the ordinance to the
November 5, 2013 Council Meetingfor adoption. "
2ND READING OF ORDINANCE (NOVEMBER 5, 2013) "1 move approval of the proposed ordinance. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL # U32-
❑ DENIED IST reading
❑ TABLED/DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 7, 2013
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management VV'_\
FROM: William Appleton, P.E., Surface Water Manager
Daniel Smith, Water Quality Program Coordinator
SUBJECT: Ordinance establishing the time of payment, interest and penalties to be imposed on delinquent
annual special assessments for the Steel Lake Management District Number I
BACKGROUND:
On July 2, 2013, City Council adopted Ordinance No. 13 -744 reforming the Steel Lake Management
District (LMD) Number 1. Pursuant to RCW 36.61.120 and RCW 36.61.140, all notice and hearing
requirements for establishing the roll of rates and charges for the LMD have been satisfied.
In addition to establishing the roll of rates and charges, an ordinance must be put into place to establish
the time of payment, interest and penalties to be imposed on delinquent annual special assessments for the
Steel Lake Management District Number 1. The proposed Ordinance will establish May 31 s` of each
year as the due date for all annual assessments, will impose interest in the amount of one - percent (1 %) per
month on the balance of any delinquent special assessments, and establish the penalty for late payment as
the minimum allowed by RCW 36.61.200, which is five - percent (5 %) of the delinquent special
assessment. The Ordinance also allows for a lien to be placed upon those lots, tracts, parcels of land and
other properties in the special assessment roll that fail to pay their special assessments, penalties and
interest. Additionally, the Ordinance clarifies that the assessment will remain fixed for the 10 -year period
of the LMD and will not be subject to any inflation based adjustments.
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF FEDERAL WAY,
WASHINGTON, ESTABLISHING THE TIME OF PAYMENT,
INTEREST, AND PENALTIES TO BE IMPOSED ON DELINQUENT
ANNUAL SPECIAL ASSESSMENTS FOR LAKE MANAGEMENT
DISTRICT NO. 1 FOR STEEL LAKE, AND AMENDING
ORDINANCE NO. 13 -744 DELETING THE AUTOMATIC
INFLATION INCREASE.
WHEREAS, on July 2, 2013, the City Council of the City of Federal Way adopted Ordinance
No. 13 -744 renewing Steel Lake Management District Number 1 ( "District "); and
WHEREAS, on August 6, 2013, the City Council of the City of Federal Way passed
Resolution No. 13-642 confirming and approving a special assessment roll for the purpose of
imposing annual special assessments within Steel Lake Management District Number 1; and
WHEREAS, to provide clarification on the applicability of the automatic inflation increase
based upon the Seattle Consumer Price Index; and
WHEREAS, pursuant to RCW 35.21.403 and RCW 36.61.200, the City Council of the City
of Federal Way must establish by ordinance interest and penalties to be imposed on delinquent
annual assessments;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
Section 1. Due Date and Interest Penalties on Delinquent Annual Special Assessments.
Annual special assessment payments are due on the thirty -first (3 1) day of May of each year. Interest
in the amount of one - percent (1 %) per month shall be imposed on the balance of delinquent special
assessments. Monthly interest shall be charged on the first day of June and each subsequent month.
Ordinance No. 13- Page 1 of 4
The penalty for late payment shall be the minimum allowed by RCW 36.61.200.
Section 2. Lien. Pursuant to RCW 35.21.403 and RCW 36.61.230, special assessments,
including penalties and interest, imposed within Steel Lake Management District No. 1 shall be
liened upon the respective lots, tracts, parcels of land, and other property in the special assessment
roll, which lien shall be paramount and superior to any other lien or encumbrance theretofore or
thereafter created except a lien for general taxes. The cost associated with filing a lien and any other
collection effort will be borne by the property owner. No lien shall extend to public property
subjected to special assessments.
Section 3. Ordinance No. 13 -744, Section 1. Renewal of District, shall be amended to read as
follows: Lake Management District Number 1 for Steel Lake is hereby renewed. The boundaries of
Lake Management District Number 1 for Steel Lake are represented in Exhibit A, incorporated by
this reference. The duration of the district shall be for ten (10) years, from January 1, 2014 through
December 31, 2023. Special assessments totaling $15,232 will be collected annually to finance the
District activities, with the total amount to be collected during the life of the District estimated at
being $152,320,
P--i^° Index not to emeeed five pe--°°t* in ° °r. The special assessments will be imposed
based on equal charges for similar parcels. Single family residential (RS7.2) lakefront developed
properties will be charged $95 per year. Single family residential (RS7.2, RS5.0) lakefront vacant
properties will be charged $33 per year. The multi - residential lakefront property (RM1800) will be
charged $306 per year. The Steel Lake Park parcel will be charged $2,279 per year. The Department
of Fish and Wildlife public boat launch parcel will be charged $3,895 per year. Unallocated funds
Ordinance No. 13- Page 2 of 4
left in the current Steel Lake Management District Number 1 (estimated to be $15,000 at the end of
2013) will roll over into the renewed Steel Lake Management District Number 1.
Section 4. Severability. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its application to any person or situation, be declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the remaining portions of this
chapter or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it would have adopted this chapter and each section, subsection, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections,
sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective date
of this ordinance is hereby ratified and affirmed.
Section 7. Effective Date. This ordinance shall take effect and be in force thirty (30) days
from and after its passage and publication, as provided by law.
Ordinance No. 13- Page 3 of 4
PASSED by the City Council of the City of Federal Way this day of 2013.
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. 13- Page 4 of 4
COUNCIL MEETING DATE:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ORDINANCE — DIVERSITY COMMISSION RESIDENCY
ITEM #:
POLICY QUESTION: Should the City Council amend Federal Way Revised Code 2.65.030(4) to require
Diversity Commissioners reside within the City?
COMMITTEE: N/A MEETING DATE:
CATEGORY:
❑ Consent ® Ordinance ❑ Public Hearing
El City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Pat Richardson, City Attorney_ DEPT: Law
At the September 17, 2013 City Council meeting, Council directed that the residency requirement for the Diversity
Commissioners be limited to within the City instead of the School District boundaries to be consistent with other
commissions and boards. The attached ordinance modifies the residency requirement.
Options Considered: 1. Approve and adopt the proposed ordinance.
2. Reject the proposed ordinance.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: DIRECTOR APPROVAL: kit
Committee Council initial
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: PROPOSED COUNCIL MOTION(S):
1sT READING OF ORDINANCE (DATE): "I move forward approval of the ordinance to the October 15, 2013,
Council Meeting for adoption. "
2ND READING OF ORDINANCE (DATE): "I move approval of the proposed ordinance. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL # Ro
DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED- 08/12/2010 RESOLUTION #
ORDINANCE NO.
AN ORDINANCE of the City of Federal Way, Washington, relating to
the residency requirement for Diversity Commissioners; amending
FWRC 2.65.030. (Amending Ordinance Nos. 92-141,93-203,96-283, and
06 -531)
WHEREAS, the Federal Way City Council created a Diversity Commission by Ordinance
No. 92 -141; and
WHEREAS, the City Council has determined that it would be in the best interest of the
citizens to amend the residency requirement for the Diversity Commissioners to within the City
corporate limits.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. FWRC 2.65.030 is hereby amended to read as follows:
2.65.030 Membership.
(1) The diversity commission shall consist of nine members appointed by the city council.
(2) The diversity commission shall serve without compensation.
(3) Each member shall serve a term of three years. The city council shall annually appoint new
members to fill the expiring terms on the diversity commission. If, for any reason, a vacancy
occurs during the term of a diversity commission member, the city council shall appoint a new
member to fill the unexpired term of that member. The city council may remove a diversity
commission member at any time if the city council determines that member is not fulfilling his or
her responsibilities to the satisfaction of city council. All members of the diversity commission
shall serve until their successors are duly appointed by city council.
Ordinance No. 13- Page 1 of 3
Rev 1/10
(4) Effective November 1, 2013, lzpersons appointed to serve on the commission shall reside
within the corporate limits of the ci Av S -ehee' Dist -iet a """`s the members' `enn
Any member currently residing outside of the city shall continue to serve his/her term.
(5) To the extent practicable, appointments shall reflect the diversity of all of the city.
Section 2. Severability. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its application to any person or situation, be declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the remaining portions of this
chapter or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it would have adopted this chapter and each section, subsection,
sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days
from and after its passage and publication, as provided by law.
Ordinance No. 73- Page 2 of 3
Rev 1 /10
PASSED by the City Council of the City of Federal Way this day of
2013.
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
EN ttw-111
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
KAordinance\20I3 \diversity comm(2)
Ordinance No. 13-
Page 3 of 3
Rev 1/10