FEDRAC MINS 09-24-2013CITY Of
Federal Way
City Council
Tonal Affairs Committee
SUMMARY
1. CALL TO ORDER Chair Duclos called the meeting to order at 5:31 p.m.
Committee Members in Attendance: Committee Chair Dini Duclos, Committee Member Bob Celski and
Committee Member Susan Honda.
Elected Officials in Attendance: Mayor Skip Priest, Councilmember Jeanne Burbidge, Councilmember
Diana Noble - Gulliford and Councilmember Kelly Maloney.
Staff Members in Attendance: Finance Director Tho Kraus, City Attorney Pat Richardson, Community and
Economic Development Director Patrick Doherty, Public Works Director Cary Roe, Human Services
Manager Jay Bennett, Deputy Public Works Director Ken Miller, Solid Waste/ Recycling Coordinator Rob
Van Orsow, and Executive Assistant Kathy Arndt
2. PUBLIC COMMENT: None.
3. COMMITTEE BUSINESS:
Topic Title /Description
A. Approval of Minutes: August 27, 2013
Motion to approve as presented. Motion second and carried 3 - 0.
B. Review of Solid Waste Transfer Station Plan and City Input
Mr. Miller and Mr. Van Orsow presented their report and distributed handouts with
additional information. Mr. Miller gave a brief history of the King County transfer
stations and the associated Interlocal Agreement (ILA), and the public outreach for
this cycle.
The committee expressed concern that the proposed alternatives will greatly affect
the South King County area and that the amended ILA has yet to be signed by King
County.
Discussion of alternatives and implications ensued.
The committee concluded that a strong message should to be sent to King County
that Federal Way will not accept a plan that eliminates a transfer station in South
King County.
A motion was made to move forward the City's input regarding the current Review
Process of the 2006 Solid Waste Transfer and Waste Management Plan to the
October 1, 2013 City Council meeting. Motion seconded and carried 3 - 0.
C. Resolution Adopting Interlocal Agreement with AWC Creating a
Self- Funded Health Care Program and Acknowledge Premiums that may be Required
Ms. Richardson presented her report, explaining that the City purchases vision and
dental insurance from the AWC pool,and that, because they are moving to a partial
self- funded model, an Interlocal Agreement needs to be signed in order to continue
coverage.
The committee asked if the coverage is for all employees. Ms. Richardson replied
that, yes, the insurance covers vision and dental for both employees and their
eligible dependents.
A motion was made to forward the resolution adopting the interlocal agreement
and authorizing the Mayor to execute the necessary documents to the October 1,
Council
Placement
N/A
Committee
Action Only
BUSINESS
10/01/2013
CONSENT
10/01/2013
FEDRAC SUMMARY
August 27, 2013, Page 2 of 3
2013 consent agenda for approval. Motion second and carried 3 - 0.
D. 2014 CDBG Community Economic Revitalization Funding Awards CONSENT
10/01/2013
Mr. Bennett presented his staff report, including the recommendation of the Human
Services Commission to fund two of the four applicants for 2014 Community Block
Grant CERF funding.
Discussion took place regarding several of the funding applicants and their
involvement in the Federal Way community.
Motion to forward the Human Services Commission's Program Year 2014 CDBG
Community Economic Revitalization Funding recommendations to the October 15t
Consent Agenda for approval. Motion second and carried 3 - 0.
E. Washington State Department of Enterprise Services Master Contract Usage CONSENT
Agreement 10/01/2013
Ms. Kraus presented her staff report, explaining that $3000 will be returned to the City
general fund, due to the State Department of Enterprise Services changing their fee
structure to pass the $3,000 user fee to the vendors instead of those using the
contract.
The committee inquired whether the vendors have given any feedback regarding
this change. Ms. Kraus replied that she has not seen specific feedback but would
anticipate some kind of trickle- down.
Motion to approve the Master Contract Usage Agreement and authorize the Mayor
to sign said agreement. Motion second and carried 3 - 0.
F. SCORE Update N/A
Discussion Only
Ms. Kraus presented her staff report to the committee and mentioned that the City is
anticipating a final report from the independent study that was done.
She reported that, compared with 2012, total ADP is up due to an increase in
contract ADP while member ADP is down. The committee asked whether member
cities would realize a financial benefit if this trend continues. Discussion ensued
regarding various scenarios and associated costs and implications.
G. Monthly Financial Report - August 2013 CONSENT
10/01/2013
Ms. Kraus presented and highlighted key figures in her report. She stated that sales
tax continues to be strong and that increases have been seen in retail, services and
construction. Building permits, the county -wide criminal justice sales tax and court
revenue are all exceeding year -to -date budget, taking into account the court
revenue reduction made during the 2013 -14 adopted budget process.
The Utility Tax revenue, when adjusted for timing, is beyond target but at a more
reasonable amount than represented in the report. Electricity will be above target if
the current trend continues and we're seeing a decrease in gas, both of which are
difficult to project. The decreases in phone and cellular have been less than
expected, which will help make up for the decrease in gas.
It will be difficult to predict where the real estate excise tax will be at year -end.
Red light photo revenue is now in -line with the 2012 year -to -date.
The Federal Way Community Center and Dumas Bay Center continue to increase
revenue while controlling expenditures where they can.
Ms. Kraus continued her report, highlighting various year -to -year comparison detail
on the General & Street Fund Summary. The committee inquired for further detail
regarding various expenditure and revenue areas, which Ms. Kraus provided.
FEDRAC SUMMARY
August 27, 2013, Page 3 of 3
Motion to forward approval of the August 2013 Monthly Financial Report to the
October 1, 2013 consent agenda for approval. Motion second and carried 3-0.
H. Monthly Financial Report - August 2013
Ms. Kraus presented and highlighted key figures in her report. She stated that sales
tax continues to be strong and that increases have been seen in retail, services and
construction. Building permits, the county -wide criminal justice sales tax and court
revenue are all exceeding year -to -date budget, taking into account the court
revenue reduction made during the 2013 -14 adopted budget process.
The Utility Tax revenue, when adjusted for timing, is beyond target but at a more
reasonable amount than represented in the report. Electricity will be above target if
the current trend continues and we're seeing a decrease in gas, both of which are
difficult to project. The decreases in phone and cellular have been less than
expected, which will help make up for the decrease in gas.
It will be difficult to predict where the real estate excise tax will be at year -end.
Red light photo revenue is now in -line with the 2012 year -to -date.
The Federal Way Community Center and Dumas Bay Center continue to increase
revenue while controlling expenditures where they can.
Ms. Kraus continued her report, highlighting various year -to -year comparison detail
on the General & Street Fund Summary. The committee inquired for further detail
regarding various expenditure and revenue areas, which Ms. Kraus provided.
Motion to forward approval of the August 2013 Monthly Financial Report to the
October 1 2013 consent agenda for approval. Motion second and carried 3 - 0.
1. Vouchers
Motion to approve the vouchers as presented and forward to the October 1, 2013
Council meeting for approval. Motion second and carried 3 - 0.
J. City Rebranding Initiative
Mr. Doherty presented his staff report regarding the proposed three - phased
rebranding initiative. Discussion took place regarding the benefits, challenges and
other considerations of the proposal. The committee expressed general interest in
pursuing the initiative and reviewing options for beginning the process.
4. OTHER: None.
5. FUTURE AGENDA ITEMS
6. NEXT MEETING: Tuesday, October 22, 2013
CONSENT
10/01/2013
CONSENT
10/01/2013
N/A
Discussion Only
Chair Duclos adjourned the meeting at 7:00 p.m.
Attest:
C athy Am ecutive Assistant to the Mayor
O EE APP 1: � �
Councilmember Dini Duclos Councilmember Bob Celski douncilmember Susan Honda
Committee Chair Committee Member Committee Member