Council MIN 10-29-2013 SpecialCITY OF
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Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING
Council Chambers - City Hall
October 29, 2013
6:00 p.m.
www.cityoffederalway.com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 6:01 p.m.
City officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Kelly
Maloney, Councilmember Susan Honda, Councilmember Jeanne Burbidge, Councilmember
Bob Celski, Councilmember Diana Noble- Gulliford and Councilmember Dini Duclos.
City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly.
2. PUBLIC HEARING (continued from Oct. 15t`' Council Meeting)
a. 2013 -14 'Biennial Budget Adiustment / Property Tax Rate
Mayor Priest announced this Public Hearing was a continuation of the hearing held at the
October 15, 2013 Council Meeting. Councilmembers have had an opportunity to submit
questions to staff regarding the proposed budget adjustment and Property Tax Rate, and
this was an opportunity to discuss these items as well as solicit public input.
• Staff Presentation: With no members of the public in attendance, Mayor Priest
recommended moving directly into the presentations from staff regarding proposed
staffing increases included in the budget adjustment.
Planning Manager Isaac Conlen reported the staffing recommendation for the Senior
Planner position in the Community and Economic Department is to increase the
current .84 position to a full time position as the Department is experiencing an
increase in work load in coming year (ie Comprehensive Plan Update, Planning
Commission Work Program and other projects).
Human Resources Manager Jean Stanley stated the request for an additional .5 HR
Administrative Assistant position is due to an increase in Police Department
recruitment and public safety testing. So far this year the HR Department has received
387 applications specifically for the Police Department positions. City -wide
recruitments have increased as well (30 this year). The HR Department will also face
increased work associated with the Affordable Care Act.
Police Chief Brian Wilson reported the request to add a full -time Administrative
Assistant 1 position is to provide support to several sections /units within the
Department. The Department will reorganize by shifting the responsibility of managing
critical /essential records and confidential files to the Chief s Executive Assistant rather
than the Administrative Commanders who are regularly working in the field.
City Council Minutes - October 29, 2013 Special Meeting Page 1 of 3
Mayor Priest added the Police Department will be seeking some flexibility with
overtime costs associated with Police staffing.
Councilmember Honda inquired if the City received notification whether or not the
COPS Grant was awarded to the City. Chief Wilson responded he heard the City was
not awarded the grant; however, the City has not received official notice to that effect.
DAWN Project: Municipal Court Judge Larson reviewed the Courts current process for
managing paperwork between the Court, Public Defenders and SCORE. Staff is
requesting funding for a new, simplified, and streamlined program (called DAWN) to
replace their current program which IT Manager Thomas Fitchner noted was
developed in house. The DAWN system would increase accessibility of
information /records and interface with the Spillman and Just Ware systems the City is
currently using. Mr. Fitchner anticipates the new program will decrease staff time for
the Court as well as the IT Department. The City of Spokane and other local
Prosecution Offices are currently using this system.
Mayor Priest noted staff is currently working to develop permit fee information which
will be provided to Council prior to their next meeting.
Councilmember Maloney requested adding $25K for stages 1 and 2 of the rebranding
project. The Council discussed this request and their consensus was to move forward
with it.
• Public Comment: Mayor Priest called for public comment. No public comment was
provided.
Motion: Councilmember Duclos moved to close the Public Hearing. Councilmember
Celski second.
Vote:
Deputy Mayor Ferrell
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Burbidge
Yes
Councilmember Celski
Yes
Councilmember Noble- Gulliford
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
Mayor Priest announced the Council will not conduct the October 30th Special Meeting.
The next Public Hearing.
3. SUSPEND COUNCIL RULE 2.2 — To begin the November 6, 2013 Regular Meeting
at 6:00 pm
Motion: Deputy Mayor Ferrell moved to suspend the Council Rule 2.2 and begin the
November 5, 2013 Regular Meeting at 6:00 p.m. Councilmember Celski second.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Maloney Yes
Councilmember Honda Yes
City Council Minutes — October 29, 2013 Special Meeting Page 2 of 3
Councilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Noble - Gulliford Yes
Councilmember Duclos Yes
Motion carried 7 -0.
4. ADJOURNMENT
Mayor Priest adjourned the meeting at 6:42 p.m.
Attest:
QQaroTl �McNeilly, CIVIC, City ClIFrk
Approved by Council: November 5, 2013
City Council Minutes — October 29, 2013 Special Meeting Page 3 of 3