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PRHSPSC PKT 11-12-2013City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee November 12, 2013 City Hall 5:30 p.m. Hylebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Action Council Topic Title/ Description Presenter Page or info Date A. Approval of Minutes: October 8, 2013 3 Action N/A B. Approval of Special Minutes: October 21, 2013 5 Action N/A C. 2013/2014 Emergency Management Performance Grant Award Gross 7 Action Consent 11/19/13 D. Panther Lake Open Space Trail Project 85% Design Status Report Mulkey 41 Action Consent 11/19/13 E. Washington Traffic Safety Commission (WTSC) Grant for Overtime Wilson 45 Action Consent Funded DUI Patrols 11/19/13 F. Washington Traffic Safety Commission (WTSC) Grant for Overtime Wilson 51 Action Consent Funded DUI and Seatbelt Patrols 11/19/13 G. MOU between Center for Children and Youth Justice and the Wilson 63 Information N/A Federal Way Police Department. H. Resolution Establishing a Protocol for Private Development of City Richardson 91 Action Resolution Property 11/19/13 I Ordinance: Code update to Incorporate State Law Richardson 95 Action Ordinance 1st Reading 11/19/13 5. PENDING ITEMS • Veterans Memorial • Banners • Festival Days 6. NEXT MEETING: Tuesday, December 10, 2013 5:30pm — Hylebos Conference Room 7. ADJOURNMENT Committee Members City staff Susan Honda, Chair Cary M. Roe, P. E, Director of Parks, Public Works and Emergency Management Jeanne Burbidge Mary Jaenicke, Administrative Assistant II Kelly Maloney 1 ' K: \PRHSPS Committee \2013 \111213 prhsps ag.doc This Page Left Blank Intentionally City of Federal Way City Council PARKS RECREATION, HUMAN SERVICES & PUBLIC _SAFETY COUNCIL COMMITTEE Tuesday, October 8, 2013 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Council members in Attendance: Diana Noble - Gulliford Staff Members in Attendance: Cary Roe, Director, Parks, Public Works & Emergency Management, Rick Perez, City Traffic Engineer, Amy Jo Pearsall, City Attorney, Ken Miller, Deputy Public Works Director, Steve Ikerd, Parks & Facilities Manager and Mary Jaenicke, Administrative Asst. 11. Guests: None Chair Honda called the meeting to order at 5:30p.m. Public Comment: None Commission Comment: None. Chair Honda moved to amend the agenda and add Illahee Crosswalk as item No. B -2. Committee member Maloney seconded. Motion passed. APPROVAL OF MINUTES Committee member Burbidge moved to approve the September 10, 2013 committee minutes as written. Committee member Maloney seconded. Motion passed. Committee member Burbidge moved to approve the September 16, 2013 special committee minutes as written. Chair Honda seconded. Motion passed. BUSINESS ITEMS Elahee Middleschool Crosswalk— Discussion Only Mr. Perez provided a Power Point Presentation. Concerns were raised regarding inadequate lighting of an existing crosswalk, and students crossing away from the existing crosswalk. The intersection in question is I" Avenue South, and 361` Place. Illahee starts earlier than any other school in the district. There is one street light on 361`, and it is not meant to light the crosswalk. Some kids use the crosswalk, and many kids cross the road to where their parents are waiting to pick them up. There has been the notion to add another crosswalk further south may make it safer. The designated school crosswalk has flashers on the north and south side of the crosswalk. Puget Sound Energy (PSE) has estimated that it will cost $6000 to install one new street light. The Traffic Division has $8000 in the budget for new street lighting. The locations of the crosswalk are coordinated with the school district. If a second crosswalk was added they would need to relocate the existing school zone flasher at a cost of approximately $8000- $15,000. Lighting the additional crosswalk would cost approximately $5000410,000. Chair Honda asked how long it would take to install an additional light. Mr. Perez answered that the schedule is up to PSE, and the city would not have control over that. Historically it has taken anywhere from 2 — 6 months. Mr. Roe added that the staff thinks another light makes a lot of sense, but they are not sure about adding another crosswalk. That would be a decision that the school district would play a role in. A meeting has been scheduled with the Principal of Illahee, the Director of Transportation and the Safety and Security Manager for the School District and the citizen who raised the concern. Staff will return to a future PRHSPS Committee meeting with an update. First Amendment to the JGM Technical Services "On Call" Electrical Agreement Mr. Ikerd reported that the City entered into an agreement with JGM Technical Services in February 2012 for electrical repairs and minor improvements. Due to a high amount of unexpected services calls including wire theft there is a need to increase the amount of compensation. The contractor has agreed to keep the unit prices at the 2012 rate. The contract will also be extended for an additional year. Committee member Burbidge moved to forward the approval of a first amendment to the JGM Technical Services Agreement by extending their term an additional year and increase the compensation by $40,000.0 for a contract total not to exceed $100,000.00 and 3 K:\PRHSPS Committee\2013 \100813 prhsps Min.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, October 8, 2013 Summary Page 2 authorize the Mayor to execute said amendment to the full Council October 15, 2013 consent agenda for approval. Committee member Maloney seconded. Motion passed. Program Year 2014 CDBG Annual Action Plan Mr. Bennett stated that this is the first step in the process before the City adopts a 5 year plan. Every year the city presents to the Community and all the way up to HUD the programs and activities that it would like to implement. The requirement of the action plan is to look at all of the Federal dollars that we are receiving from HUD. Mr.. Bennett reviewed the potential revenues and expenditures. Mr. Bennett stated the City has not received HUD confirmation yet on funding levels because the federal budget has not been approved. This Program Year 2014 Annual Action Plan assumes that the CDBG funding will be at the program year 2012 level. New this year is the NRSA — Professional Services. That is the Neighborhood Revitalization Strategy Area. Mr. Bennett stated that this is an area of interest, as they continue to work in Westway. The attention will move to S. 288`h and Military Road area to partner with the housing authority and other businesses and community providers. The City is also required to do Fair Housing education. Committee member Maloney moved to forward the Program Year 2014 Community Development Block Grant Annual Action Plan to the October 15, 2013 consent agenda for approval. Committee member Burbidge seconded. Motion passed. Develop a Written Policv for Private Development of City Property Ms. Pearsall stated that at the last meeting the question was raised on whether or not we should have a policy for private development of city property. It is legals recommendation that there should be a policy so that there are standards by which to review these as they come. There are several factors that need to be considered. The factors discussed were 1) Development Restrictions. 2) Consistent with Comprehensive Plan and Zoning. 3) The relationship that the City would have with the group. This would be on a case by case basis, and would depend upon the proposed development and proposed use of the property. The city would need to consider what would happen if the organization could not sustain the project. 4) Permit and Inspections. 5) Construction on city property raises several potential issues. Those issues include posting Bonds, Public Work/Prevailing Wage, ongoing maintenance /operations and medical claims. 6) General Liability Insurance. Committee member Maloney asked if the group became insolvent and the costs of the project falls on the city, is there something that could be done to protect the city. Ms. Pearsall answered that the city could do its best, but in actuality the city could potentially be left with a half done project on city property. Other options discussed by the committee was having the group come back to Council at certain design phases, request that any changes be shared with Council, and that if it is a substantial project and would have an aesthetic impact that a public hearing would be held so the community would have a say, before the City makes a decision. Discussion was held on whether or not this should move on to Full Council, or be sent back to staff so that it can be put in a policy /resolution format and bring it back to committee before it moves onto full Council. Staff will come back to the November PRHSPS meeting with a draft proposal on policies. BPA Trail Korean Community Garden This item was tabled until the policies were developed. Staff has been asked to review the site to make sure that there are not any restrictions that would prohibit the proposed site to be developed. Staff will provide a report at the next PRHSPS Committee meeting. Number of Voting Members for City Commissions and Boards The By -laws and Code do not address alternates. It requires an act of Council to be appointed a commissioner. Alternates do not get to vote, they are at the commission meetings for the experience and to offer feedback on agenda items. The exception is the Parks and Recreation Commission. This commission allows alternates to take action under certain circumstances. Chair Honda stated that the goal is to make all commissions consistent. She stated that alternates are important because they allow a commission to continue their work. She would like to see at least two alternates on every commission. The practice has been that once the commission is full, we discontinue recruiting for commissioners. Chair Honda stated that the Arts Commissioners terms expire at the end of the year, and there are two that need to reapply. She would like to start actively recruiting for commissioners at that time. Ms. Pearsall will pass this information onto the City Clerk PENDING ITEM None NEXT MEETING November 12, 2013 at 5:30pm ADJOURNMENT Meeting adjourned at 6:35p.m. 4 City of Federal Way City Council Special Meeting PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 21, 2013 7:00 p.m. Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Council Members in Attendance: Council member Noble- Guilliford Guests in Attendance: Human Services Commissioners Kathryn Scanlon, Mary Schultz, Jack Stanford Staff Members in Attendance: Jay Bennett, Community Services Manager; Patricia Richardson, City Attorney; Dee Dee Catalano, CDBG Coordinator Chair Honda called the meeting to order at 7:00 p.m. BUSINESS ITEMS Review Human Services Funding Strategies Committee and Human Services Commission members discussed a list of funding strategies that other south King County cities use for their human services grant decisions. Staff was asked to gather information about other south county cities' human services general fund budget amounts and whether they are on a two -year budget cycle for the next meeting. Jay Bennett distributed suggested next steps in the human services funding priorities decision - making process. Council and Commission members reviewed the suggested steps and made suggestions. Jay Bennett will incorporate the suggestions and comments into the document for further discussion at the next meeting. The next special Committee meeting will be December 16, 2013, immediately following the Human Services Commission meeting. ADJOURNMENT Meeting adjourned at 8:25 p.m. 5 This Page Left Blank Intentionally COUNCIL MEETING DATE: November 19, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2013/2014 EMERGENCY MANAGEMENT PERFORMANCE GRANT AWARD POLICY QUESTION: Should the City of Federal Way accept the 2013/2014 Emergency Management Performance Grant award to fund the Emergency Management Specialist position and to help fund the mass notification system CodeRed? COMNUTTEE: PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC MEETING DATE: November 12th, SAFETY COMMITTEE 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ray Gross, Deputy Emergency Manager DEPT: Public Works Attachments: Memorandum 2013/2014 Emergency Management Performance Grant Contract Options Considered: Option 1. Approve the 2013/2014 Emergency Management Performance Grant award. Option 2. Do not approve the 2013/2014 Emergency Management Performance Grant award and provide direction to staff. MAYOR'S RECOMMENDATION: Approval of Option 1, to accept the 2013/2014 Emergency Management Performance Grant Award. MAYOR APPROVAL: Ivmn� DIRECTOR APPROVAL: el;N Co ttee Council Committee Council COMMTTEE RECOMMENDATION: I move to forward the 201312014 Emergency Management Performance Grant award to the September 3rd City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval of accepting the 201312014 Emergency Management Performance Grant award " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 7 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: October 25th, 2013 TO: Parks, Recreation, Human Services, and Public Safety Committee VIA: Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management FROM: Ray Gross, C.E.M., Deputy Emergency Manager SUBJECT: 201312014 Emergency Management Performance Grant (EMPG) Award BACKGROUND: The City of Federal Way Emergency Management Division has applied for the 2013/2014 Emergency Management Performance Grant (EMPG). Washington. State Emergency Management Division passes - through federal funding in the form of the EMPG to eligible local emergency management agencies. The purpose of the EMPG is to assist with the enhancement and sustainment of emergency management programs. Activities conducted using EMPG funding should relate directly to the four elements of all- hazards emergency management: response, recovery, mitigation and preparedness. The EMPG program requires a 50% match from the local jurisdiction and the total award amount is based on the local Emergency Management Agency's operating budget. This match requirement has been met by the general fund budget of the Emergency Management Division. The City of Federal Way is expected to be awarded $36,793. The performance period of the 2013/2014 EMPG is from June 1, 2013 through August 31, 2014. During this performance period the following items need to be completed in order to satisfy the grant requirements; 1 Emergency Operation Center exercise, 12 communication drills, 1 Community Emergency Management Team training, 2 Neighborhood Emergency Team trainings, and 2 Disaster Academies. The City of Federal Way Emergency Management Division would like to use the awarded EMPG funds to continue funding of the Emergency Management Specialist position in the year 2013 and 2014. Funding this position is vital to keeping the Community Emergency Response Team training and the Neighborhood Emergency Team program active. EMPG funds would also be used to help continue funding of the mass notification system CodeRed. cc: Project File Day File Washington State Military Department L r%RAC1 Akin eerri 101TV 1--PANT ArZRFFMFNT FACE SHEET , ■v o„�rrz,�v v 1. Sub - grantee Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number. City of Federal Way 3325 8th Avenue South $36,793 E14 -089 Federal Way, WA 98003 -6325 4. Sub - grantee Contact, phone /email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date: Ray Gross, (253) 836 -2712 June 1, 2013 August 31, 2014 ra . ross cit offederalwa .com 7. Department Program Manager, phone /email: 8. Data Universal Numbering System (DUNS): 9. UBI # (state revenue): Sierra Wardell, (253) 512 -71.21 612509901 601 - 223 -638 slerra.wardell@mii.wa.gov 10. Funding Authority: Washington State Military Department (the "DEPARTMENT ") and the U.S. Department of Homeland Security (DHS) 11. Funding Source Agreement #: 12. Program Index # & OBJ /SUB -OJ 13. CFDA# &Title: 14. TIN: EMW- 2013 -EP- 00050 -S01 733PT NZ 97.042 EMPG 91- 1462550 15. Service Districts: 16. Service Area by County(ies): 17. Women/Minority- Owned, State X ❑ NO (BY LEGISLATIVE DISTRICT): 30 King Certified ?: N/A ❑ # (BY CONGRESSIONAL DISTRICT): 9 YES, OMWBE 18. Agreement Classification 19. Contract Type (check all that apply): ❑ X Grant X Agreement ❑ Personal Services ❑ Client Services X Public/Local Gov't Contract ❑ Intergovernmental (RCW 39.34) ❑ Interagency ❑ Collaborative Research ❑ A/E ❑ Other 20. Sub - Grantee Selection Process: 21. Sub - Grantee Type (check all that apply) X "To all who apply & qualify" 11 Competitive Bidding 11 Private Organization/Individual For-Profit ❑ Sole Source ❑ A/E RCW ❑ N/A X Public Organization /Jurisdiction ❑ Non - Profit ❑ Filed w /OFM? ❑ Advertised? ❑ YES ❑NO ❑ VENDOR X SUBRECIPIENT ❑ OTHER 22. PURPOSE: Provide U.S. Department of Homeland Security (DHS) Emergency Management Performance Grant (EMPG) funds to local jurisdictions and tribes with emergency management programs to support and enhance those programs as described in the Work Plan. IN WITNESS WHEREOF, the Department and Sub - Grantee acknowledge and accept the terms of this Grant Agreement, including all referenced Exhibits and Attachments which. are hereby incorporated in and made a part hereof, and have executed this Grant Agreement as of the date and year written below. This Grant Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Work Plan (Exhibit C); Milestone Timeline (Exhibit D); Budget (Exhibit E); and all other documents, exhibits and attachments expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Grant Agreement. No other understandings, oral or otherwise, regarding the subject matter of this Grant Agreement shall be deemed to exist or to bind any of the parties hereto. In the event of an inconsistency in this Grant Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order. 1. Applicable Federal and State Statutes and Regulations 2. Work Plan , 3. Special Terms and Conditions 4. General Terms and Conditions, and, 5. Other provisions of the grant agreement incorporated by reference. WHEREAS, the parties hereto have executed this Grant Agreement on the day and year last specified below. FOR THE DEPARTMENT: FOR THE APPLICANT: Signature Date Signature Date Dan Swisher, Chief Financial Officer Cary M. Roe, P.E. Washington State Military Department Director of Parks, Public Works, & Emergency Management BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable): Brian E. Buchholz (signature on file) 9/16/2013 Assistant Attomey General Applicant's Legal Review Date Form 1U1Z / /UU KQD DHS -FEMA- EMPG -FFY 13 Page 1 128 City of Federal Way, E14-089 Exhibit A SPECIAL TERMS AND CONDITIONS ARTICLE I -- KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Grant Agreement. Any substitution of key personnel by either party shall be made by written notification to the current key personnel. SUB - GRANTEE mu ITAPY n;=PAPTIIAGAIT Nerve Ray Gross Name Oary Stumph Title Deputy Emergency Manager Title Program Coordinator. E Mail ray.gross @cityoffederalway.com E -Mail gary.st-u!gph@mil.wa.gov Phone. 253- 835 -2712 Phone 2.153-612-74-83 Name Cary . . Ca M Roe PE Name Olivia Wahawwa Title Director of Parks, Public Works, and Emergency Management Title Program Coordinator E -Mail cary.roe @cityoffederalway.com E -Marl oiivla.hallgw.wa @m1I.Wa gov Phone 253 -835 -2701 Phone 253 -512 7149 Name sierra Wardell Title Pro ram .Manager E -Mail slerra,wardell it wa.gov Phone 253- 5124121 ARTICLE II -- ADMINISTRATIVE AND /OR FINANCIAL REQUIREMENTS The Sub - grantee shall comply with all applicable state and federal laws, regulations and program guidance. A non - exclusive list of laws, regulations and guidance commonly applicable to DHS /FEMA grants are listed here for reference only, and include, but are not limited to, the following: 1. Administrative Requirements: 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; Office of Management and Budget (OMB) Circular A -102, Grants and Cooperative Agreements with State and Local Governments; 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations (formerly OMB Circular A -110). 2. Cost Principles: 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (formerly OMB Circular A -87); 2 CFR Part 220, Cost Principles for Educational Institutions (formerly OMB Circular A -21); 2 CFR Part 230, Cost Principles for Non - Profit Organizations (formerly OMB Circular A -122); OMB Circular A -133, Audits of States, Local Governments and Non - Profit Organizations; and 48 CFR Part 31, §31.2, Federal Acquisitions Regulations (FAR), Contract Cost Principles and Procedures, Contracts with Commercial Organizations. 3. Grant funds will not replace (supplant) funds that have been budgeted for the same purpose through non - Federal sources. The Sub - grantee, upon written request by the Department, DHS or FEMA, shall demonstrate through supporting records and documentation that a reduction in non- Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. 4. Duplication of Benefits: There may not be a duplication of any Federal assistance by governmental entities per 2 CFR Part 225, Appendix A, Basic Guidelines, Section C.3 (c), which states: "Any cost allocable to a particular Federal award or cost objective under the principles provided for in 2 CFR Part 225 may not be charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by law or terms of the Federal awards, or for other reasons." However, this prohibition would not preclude governmental units from shifting costs that are allowable under two or more awards in accordance with DHS - FEMA - EMPG -FFY 13 Page JW 28 City of Federal Way, E14 -089 existing program agreements. Non - governmental entities are also subject to this prohibition per 2 CFR Parts 220 and 230 and 48 CFR Part 31.2. 5. The Sub - grantee shall comply with all applicable federal laws, regulations and guidance referenced in the "FY 2013 Emergency Management Performance Grants (EMPG) Program, Funding Opportunity Announcement (FOA) ", which can be found at http: / /www.fema.gov /preparedness- non - disaster - grants and are hereby incorporated in and made a part of this Agreement. 6. The Sub - grantee shall comply with the Federal Funding Accountability and Transparency Act (FFATA) and related OMB Guidance consistent with Public Law 109- 282 as amended by section 6202(a) of Public Law 110 -252 (see 31 U.S.C. 6101 note) and complete and return to the Department Attachment #1 attached to and made a part of this Agreement. ARTICLE III — REIMBURSEMENT /INVOICING PROCEDURES 1. This is a fixed price, reimbursement Grant Agreement. Within the total Grant Agreement amount, travel, sub - contracts, salaries and wages, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis unless otherwise provided in this Grant Agreement. Any travel or subsistence reimbursement allowed under the Grant Agreement shall be paid in accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, but shall not exceed federal maximum rates set forth at http• //www.gsa.gov without prior written approval by Department key personnel. 2. Receipts and /or backup documentation for any approved budget line items including travel related expenses that are authorized under this Grant Agreement must be maintained by the Sub - grantee and be made available upon request by the Department, and local, state, or federal auditors. 3. The Sub - grantee will submit reimbursement requests to the Department by submitting a properly completed State A -19 Invoice form and reimbursement spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. Reimbursement requests must be submitted to HLS.Reimbursements(cDmil.wa.gov at least quarterly but not more frequently than monthly. 4. All work under this Agreement must end on or before the Agreement End Date, and the final reimbursement request must be submitted to the Department within 45 days after the Agreement End Date. The maximum amount of all reimbursement requests permitted to be submitted under this Grant Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. 5. No equipment or supply costs will be reimbursed until the related equipment/supplies have been received by the Sub - grantee and invoiced by the vendor. 6. Requests for reimbursement of equipment purchases must include a copy of the vendor's invoice and packing slip or a statement signed and dated by the Sub - grantee's authorized representative that states "all items invoiced have been received in good working order, are operational, and have been inventoried according to contract and local procurement requirements ". 7. Failure to timely submit complete reports and reimbursement requests as required by this Agreement (including but not limited to those reports in the Milestone Timeline and the Work Plan) will prohibit the Sub - grantee from being reimbursed until such complete reports and reimbursement requests are submitted and the Department has had reasonable time to conduct its review. 8. Final reimbursement requests will not be approved for payment if the Sub - grantee is not current with all reporting requirements contained in this Agreement. DHS -FEMA- EMPG -FFY 13 Page 31q 28 City of Federal Way, E14 -089 ARTICLE IV — REPORTING REQUIREMENTS 1. The Sub - grantee shall submit with each reimbursement request a report describing completed Work Plan activities for which reimbursement is sought. 2. In conjunction with the next annual grant cycle application process, the Sub - grantee shall submit to the Department's key personnel a final report describing all completed activities under this Grant Agreement and new activities for which grant funding will be sought in the upcoming grant cycle's Work Plan. If a Sub - grantee will not be applying for grant funding during the next annual grant cycle application process, a final report will be submitted to the Department detailing progress on all activities listed in the Work Plan. 3. Additionally, in conjunction with the final report , the Sub - grantee shall submit a separate report detailing how the Exercise and Training requirements were met for all personnel funded in any part through any source of funding under this Agreement ARTICLE V — EQUIPMENT MANAGEMENT All equipment purchased under this Grant Agreement, by the Sub - grantee or a contractor, will be recorded and maintained in the Sub - grantee's equipment inventory system. 1. Upon successful completion of the terms of this Grant Agreement, all equipment purchased through this Grant Agreement will be owned by the Sub - grantee, or a recognized sub - recipient for which a contract, sub -Grant Agreement, or other means of legal transfer of ownership is in place. 2. The Sub - grantee, or a recognized sub - grantee /sub - contractor, shall be responsible for any and all operational and maintenance expenses and for the safe operation of their equipment including all questions of liability. The Sub - grantee shall develop appropriate maintenance schedules and procedures to ensure the equipment is well maintained and kept in good operating condition. 3. The Sub - grantee shall maintain equipment records that include: a description of the property; the manufacturer's serial number, model number, or other identification number; the source of the equipment, including the Catalogue of Federal Domestic Assistance (CFDA) number; who holds the title; the acquisition date; the cost of the equipment and the percentage of Federal participation in the cost; the location, use and condition of the equipment at the date the information was reported; and disposition data including the date of disposal and sale price of the property. 4. Records for equipment shall be retained by the Sub - grantee for a period of six years from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is started before the expiration of the six year period, the records shall be retained by the Sub - grantee until all litigation, claims, or audit findings involving the records have been resolved. 5. The Sub - grantee shall take a physical inventory of the equipment and reconcile the results with the property. records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the Sub - grantee to determine the cause of the difference. The Sub - grantee shall, in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. 6. The Sub- grantee shall develop a control system to ensure adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated and a report generated and sent to the Department. 7. If the Sub - grantee is authorized or required to sell the property, proper sales procedures must be established and followed to ensure the highest possible return. 8. When original or replacement equipment is no longer needed for the original project or program or for other activities currently or previously supported by a Federal agency, disposition of the equipment will be made as follows: DHS- FEMA- EMPG -FFY 13 Page f,,pf 28 City of Federal Way, E14 -089 a. Items of equipment with a current per -unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of by the Sub - grantee with no further obligation to the awarding agency. b. Items of equipment with a current per- -unit fair market value of more than $5,000 may be retained or sold and the Sub - grantee shall compensate the Federal- sponsoring agency for its share. 9. As recipient of federal funds the Sub - grantee must pass on equipment management requirements that meet or exceed the requirements outlined above for all sub - contractors, consultants, and sub - recipients who receive pass - through funding from this Grant Agreement. 10. Allowable equipment categories for the FY 2013 EMPG program are listed on the web - based version of the Authorized Equipment List (AEL) located at the Responder Knowledge Base at http: / /www.rkb.us /. Reimbursement will only be provided for equipment that (1) is on the AEL or, (2) if not on the AEL, has received prior written approval from FEMA through the Department; Sub - grantees must contact the Department representative for assistance in seeking FEMA approval for equipment not on the AEL. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory and /or FEMA adopted standards to be eligible for purchase using EMPG funds. In addition, Sub - grantees must obtain and maintain all necessary certifications and licenses for the equipment. Sub - grantees are solely responsible for ensuring equipment eligibility. ARTICLE VI — ENVIRONMENTAL AND HISTORICAL PRESERVATION 1. The Sub - grantee shall ensure full compliance with FEMA's Environmental and Historic Preservation (EHP) Program. 2. The Sub - grantee agrees that to receive any federal preparedness funding, all EHP compliance requirements outlined in applicable guidance must be met. The Sub - grantee is advised that any project or expenditure with the potential to impact natural or biological resources or historic properties, including but not limited to, communication towers, physical security enhancements, new construction, renovation, or modification to buildings or structures, cannot be initiated until FEMA has completed the required EHP review. Projects implemented prior to receiving EHP approval from FEMA risk de- obligation of funds. ARTICLE VII - PROCUREMENT The Sub - grantee shall comply with all procurement requirements of 44 CFR Part 13.36, Procurement. All sole source contracts expected to exceed $100,000 must be submitted to the Department for review and approval prior to the Sub - grantee's award and execution of a contract. This requirement must be passed on to all of the Sub - grantee's sub - contractors, at which point the Sub - grantee will be responsible for reviewing and approving their sub- contractors' sole source justifications. ARTICLE Vlll — SUB - GRANTEE MONITORING 1. The Department will monitor the activities of the Sub - grantee from award to closeout. The goal of the Department's monitoring activities will be to ensure that agencies receiving federal pass- through funds are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations, as well as OMB Circular A -133, Audits of States, Local Governments and Non -Profit Organizations. As a subrecipient of federal financial assistance under Circular A -133, the Sub - grantee shall complete and return to the Department Attachment #2 "OMB Circular A- 133 Audit Certification Form" with the signed Grant Agreement and each fiscal year thereafter until the Grant Agreement is closed, which Form is incorporated in and made a part of this Agreement. 2. Monitoring activities may include, but are not limited to: a. review of performance reports; b. monitoring and documentation the completion of Grant Agreement deliverables; DHS- FEMA- EMPG -FFY 13 Page 51oJ 28 City of Federal Way, E14-089 c. documentation of phone calls, meetings, a -mails and correspondence; d. review of reimbursement requests and supporting documentation to ensure allowability and consistency with Grant Agreement budget and federal requirements; e. observation and documentation of Grant Agreement related activities, such as exercises, training, funded events and equipment demonstrations; f. on -site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. 3. As a sub - recipient of federal funds, the Sub - grantee is required to meet or exceed the monitoring activities, as outlined above, for all sub - contractors, consultants, and sub - recipients who receive pass- through funding from this Agreement. ARTICLE IX — NIMS COMPLIANCY 1. The National Incident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain and deliver the core capabilities needed to achieve a secure and resilient nation. Consistent implementation of NIMS provides a solid foundation across jurisdictions and disciplinesto ensure effective and integrated preparedness, planning, and response. NIMS empowers the components of the National Preparedness System, a requirement of Presidential Policy Directive (PPD) -8, to guide activities within the public and private sector and describes the planning, organizing, equipping, training and exercising needed to build and sustain the core capabilities in support of the National Preparedness Goal. 2. The Sub - grantee agrees that in order to receive Federal Fiscal Year 2013 (FFY13) federal preparedness funding, to include EMPG, the National Incident Management System (NIMS) compliance requirements for 2013 must be met. ARTICLE X — EMPG SPECIFIC REQUIREMENTS 1. The Washington State Military Department Emergency Management Division (EMD) receives grant funding each year from the U.S. Department of Homeland Security (DHS) /Federal Emergency Management Agency (FEMA) through the Emergency Management Performance Grant (EMPG) Program. The funding assists state and local governments enhance and sustain all- hazards emergency management capabilities as authorized by Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93 -288, as amended, 42 U.S.C. 5121- 5207). 2. A portion of the FFY13 EMPG grant has been identified by the state to be passed through to local jurisdictions and tribes, which have emergency management programs, to supplement their local /tribal operating budgets. Each jurisdiction or tribe that applied and met the qualifications specified in WAC 118-09 regarding emergency management assistance funds was awarded a sub -grant based on the size of their agency's emergency management operating budget. Funds will be used by local jurisdictions and tribes to enhance their emergency management capability. 3. Funds are provided by DHS /FEMA solely for the use of supporting emergency management programs as provided by the EMPG Program. The Sub - grantee shall use the funds to perform tasks as described in the Work Plan of the Sub - grantee's application for funding, as approved by the Department. Funding may not be used to replace or supplant existing local or tribal government funding of emergency management programs. 4. The Sub - grantee shall provide a match of $36,793 of non - federal origin. Match (cost share) may be cash or in -kind. To meet matching requirements, the Sub.- grantee contributions must be reasonable, allowable, allocable, and necessary under the grant program and must comply with all Federal requirements and regulations, including but not limited to 2 CFR Part 225, 2 CFR Part 215.23, and 44 CFR Part 13.24. An appropriate mechanism must be in place to capture, track, and document match. DHS - FEMA - EMPG -FFY 13 Page Jaf 28 City of Federal Way, E14 -089 5. The Sub - grantee acknowledges that since this Grant Agreement involves federal funding, the period of performance described herein will likely begin prior to the availability of appropriated federal funds. The Sub - grantee agrees that it will not hold the Department, the State of Washington, or the United States liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Grant Agreement prior to distribution of appropriated federal funds. The Sub - grantee agrees that it will not hold the Department, the State of Washington, or the United States liable for any damages, claim for reimbursement or any type of payment if federal funds are not appropriated or are not appropriated in a particular amount. 6. Exercises that are implemented with grant funds must meet the requirements of the FFY13 EMPG Program. All personnel funded in any part through any source of funding under this Agreement shall participate in no less than three exercises in a 12 -month period. 7. All personnel funded in any part through any source of funding under this Agreement shall complete the following training requirements and record proof of completion: NIMS Training IS 100, IS 200, IS 700, and IS 800 and the FEMA Professional Development Series IS 120, IS 230, IS 235, IS 240, IS 241, IS 242, and IS 244. 8. Cumulative changes to budget categories in excess of 10% of the Grant Agreement amount will not be reimbursed without prior written authorization from the Department. In no case shall the total budget amount exceed the Grant Agreement amount. Budget categories are as specified or defined on,the budget sheet of the contract. Any changes to budget categories other than in compliance with this paragraph will not be reimbursed. 9. As a recipient of federal financial assistance under this Agreement, the Sub - grantee shall comply with all applicable state and federal statutes, regulations, executive orders, and guidelines, including but not limited to the following: a. All applicable state and federal statutes, regulations, executive orders and guidelines relating to nondiscrimination, including but not limited to the following: (a) Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.) which prohibits discrimination on the basis of race, color or national origin; (b) the Civil Rights Act of 1968 (42 U.S.C. 3601), which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex; (c) Title IX of the Education Amendments of 1972, as amended (20 U.S.0 § §1681 et seq.), which prohibits discrimination on the basis of sex; (d) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.0 §794), which prohibits discrimination on the basis of disability; (e) the Age Discrimination Act of 1975, as amended (42 U.S.0 § §6101 et seq.), which prohibits discrimination on the basis of age; (f) the Fair Housing Amendments Act of 1988, as amended (42 U.S.C. § §3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing; (g) the Americans with Disabilities Act, as amended (42 U.S.C. §§ 12101 - 12213) which prohibits discrimination on the basis of disability; and (h) Executive Order 13166 Improving Access to Services for Persons with Limited English Proficiency. b. All applicable state and federal statutes, regulations, executive orders and guidelines relating to environmental and historical preservation, including but not limited to the following: (a) the Coastal Wetlands Planning, Protection and Restoration Act of 1990, as amended (16 U.S.C. 3951 et seq.), Executive Order 11990 and 44 CFR Part 9; (b) the Clean Air Act of 1970, as amended (42 U.S.C. §7401) and the Clean Water Act of 1977, as amended (38 U.S.C. §§ 1251 -1387) and Executive Order 11738; (c) floodplains management pursuant to EO 11988, as amended; (e) the Coastal Zone Management Act of 1972, as amended (P.L. 92- 583, 16 U.S.C. § §1451 et seq.); (d) the National Environmental Policy Act, as amended (42 U.S.C. §4321); (e) the Safe Drinking Water Act of 1974, as amended DHS- FEMA- EMPG -FFY 13 Page 7fg28 City of Federal Way, E14 -089 (PL 93 -523); (f) the Endangered Species Act of 1973, as amended (PL 93 -205); and -(g) the National Historic Preservation Act, as amended (PL 89-665,16 U.S.C. §470 et seq.) and 36 CFR Part 800. c. The Drug -Free Workplace Act of 1988, as amended (41 U.S.C. §701 et seq., 2 CFR 3001, 44 CFR Part 17). d. Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. §7104) and 2 CFR §175. e. The requirements of 45 CFR Part 46 Protection of Human Subjects for purposes of research, and the requirements in DHS Directive 026 -04. f. The requirements of the Animal Welfare Act of 1966, as amended (7 U.S.C. §2131 et. seq.). g. The Flood Disaster Protection Act of 1973 the National Flood Insurance Act of 1968, as amended (42 U.S.C. §4001 et seq.). h. The USA Patriot Act of 2001, as amended (18 U.S.C. § §175- 175c). L The Fly America Act of 1974, as amended (49 U.S.C. §40118) and the interpretive guidelines issued by the Comptroller General of the United States March 31, 1981, amendment to Comptroller General Decision 13138942. j. The False Claims Act (FCA) (31 U.S.C. § 3729). k. Section 6 of the Hotel and Motel Safety Act of 1990 (15 U.S.C. §2225(a), ensuring that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention Control Act of 1974,15 U.S.C. §2225. 10. The Sub - grantee must obtain DHS approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. 11. The Sub - grantee must comply with any Federal requirements to acknowledge Federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. 12. If, during the past three years, the Sub - grantee has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the Sub - grantee must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the Department for forwarding to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the Sub- grantee, or the Sub - grantee settles a case or matter alleging such discrimination, the Sub - grantee must forward a copy of the complaint and findings to the DHS Component and /or awarding office. The United States has the right to seek judicial enforcement of these obligations. 13. The Sub - grantee must ensure that any project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. 14. If the Sub - grantee collects personally identifiable information (PII), the Sub - grantee must have a publically- available policy that describes what Pil is collected, how the PII is used, whether the PII is shared with third parties, and how individuals may have their PII corrected as necessary. 15. The Sub - grantee and any of its sub - recipients are required to be non - delinquent in repayment of any Federal debt. DHS- FEMA- EMPGFFY 13 Page 18f 28 City of Federal Way, E14 -089 Exhibit B Washington State Military Department GENERAL TERMS AND CONDITIONS Department of Homeland Security (DHS)/ Federal Emergency Management Agency (FEMA) Grants A.1 DEFINITIONS As used throughout this Grant Agreement, the following terms will have the meaning set forth below: a. "Department' means the Washington State Military Department, as a state agency, any division, section, office, unit or other entity of the Department, or any of the officers or other officials lawfully representing that Department. b. "Sub- grantee" means the government or other eligible legal entity to which a sub - grant is awarded and which is accountable to the Grantee for the use of the funds provided under this Grant Agreement, and includes all employees of the Sub - grantee and any sub - contractor retained by the Sub - grantee as permitted under the terms of this Grant Agreement. The term "Sub - grantee" and "Contractor" may be used interchangeably in this Agreement. c. "Sub- grantee Agent' means the official representative and alternate designated or appointed by the Sub - grantee in writing and authorized to make decisions on behalf of the Sub - grantee. d. "Grantee" means the government to which a grant is awarded and which is accountable for the use of the funds provided. The Grantee is an entire legal entity even if only a particular component of the entity is designated in the grant award document. For the purpose of this Grant Agreement, the state of Washington is the Grantee. The Grantee and the DEPARTMENT are one and the same. e. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to ensure compliance with all state and federal laws, rules, authorities and policies. f. "Investment Justification" means grant application investment justification submitted by the sub - grantee describing the project for which federal funding is sought and provided under this Grant Agreement. Such grant application investment justification is hereby incorporated into this Grant Agreement by reference. g. "PL"— is defined and used herein to mean the Public Law. h. "CFR" — is defined and used herein to mean the Code of Federal Regulations. i. "OMB" — is defined and used herein to mean the Office of Management and Budget. j. "WAC" — is defined and used herein to mean the Washington Administrative Code. k. "RCW" — is defined and used herein to mean the Revised Code of Washington. A.2 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS) Non - federal entities, as subrecipients of a federal award, that expend $600,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program - specific audit conducted in accordance with the Office of Management and Budget (OMB) Circular A- 133 - Audits of States, Local Governments, and Non - Profit Organizations (amended June 27, 2003, effective for fiscal years ending after December 31, 2003, and further amended June 26, 2007). Non - federal entities that spend less than $500,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in Circular A -133. As defined in Circular A- 133, the term "non - federal entity" means a State, local government, or non - profit organization, and the term "State" includes Indian tribes. Circular A -133 is available on the OMB Home Page at http: / /www.omb.gov. SUB - GRANTEES that qualify as subrecipients required to have an audit must ensure the audit is performed in accordance with Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing Standards (the Revised DHS- FEMA - EMPG -FFY 13 Page 928 City of Federal Way, E14 -089 Yellow Book) developed by the Comptroller General and the OMB Compliance Supplement. The SUB - GRANTEE has the responsibility of notifying its auditor and requesting an audit in compliance with Circular A -133, to include the Washington State Auditor's Office, a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the audit may be an allowable grant expenditure as authorized by Circular A -133. The SUB - GRANTEE shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any sub - contractors also maintain auditable records. The SUB - GRANTEE is responsible for any audit exceptions incurred by its own organization or that of its sub - contractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The SUB - GRANTEE must respond to Department requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The DEPARTMENT reserves the right to recover from the SUB - GRANTEE all disallowed costs resulting from the audit. Once the single audit has been completed, the SUB - GRANTEE must send a full copy of the audit to the DEPARTMENT and a letter stating there were no findings, or if there were findings, the letter should provide a list of the findings. The SUB - GRANTEE must send the audit and the letter no later than nine (9) months after the end of the SUB - GRANTEE's fiscal year(s) to: Contracts Office Washington Military Department Finance Division, Building #1 TA -20 Camp Murray, WA 98430 -5032 In addition to sending a copy of the audit, the SUB - GRANTEE must include a corrective action plan for any audit findings and a copy of the management letter if one was received. If SUB - GRANTEE claims it is exempt from the audit requirements of Circular A -133, SUB - GRANTEE must send a letter identifying this Grant Agreement and explaining the criteria for exemption no later than nine (9) months after the end of the SUB - GRANTEE fiscal year(s) to: Contracts Office Washington Military Department Finance Division, Building #1 TA -20 Camp Murray, WA 98430 -5032 The DEPARTMENT retains the sole discretion to determine whether a valid claim for an exemption from the audit requirements of this provision has been established. The SUB - GRANTEE shall include the above audit requirements in any sub - contracts. Conducting a single or program - speck audit in compliance with Circular A -133 is a material requirement of this Grant Agreement. In the absence of a valid claim of exemption from the audit requirements of Circular A -133, the SUB - GRANTEES failure to comply with said audit requirements may result in one or more of the following actions in the Department's sole discretion: a percentage of federal awards being withheld until the audit is completed in accordance with Circular A -133; the withholding or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and submitted; or termination of the federal award. DHS- FEMA- EMPG -FFY 13 Page J%of 28 City of Federal Way, E14 -089 A.3 ADVANCE PAYMENTS PROHIBITED The Department shall make no payments in advance or in anticipation of goods or services to be provided under this Agreement. SUB - GRANTEE shall not invoice the Department in advance of delivery and invoicing of such goods or services. A.4 AMENDMENTS AND MODIFICATIONS The SUB - GRANTEE or the DEPARTMENT may request, in writing, an amendment or modification of this Grant Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated herein until made in writing and signed by the authorized representatives of the DEPARTMENT and the SUB - GRANTEE. No other understandings or agreements, written or oral, shall be binding on the parties. A.5 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101 -336, 42 U.S.C. 12101 ET SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part 35.- The SUB - GRANTEE must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. A.6 ASSURANCES DEPARTMENT and 'SUB- GRANTEE agree that all activity pursuant to this Grant Agreement will be in accordance with all the applicable current federal, state and local laws, rules and regulations. A.7 CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY As federal funds are a basis for this Grant Agreement, the SUB - GRANTEE certifies that the SUB - GRANTEE is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Grant Agreement by any federal department or agency. If requested by the DEPARTMENT, the SUB - GRANTEE shall complete and sign a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the SUB - GRANTEE for this Grant Agreement shall be incorporated into this Grant Agreement by reference. Further, the SUB- GRANTEE agrees to comply with all applicable federal regulations concerning the federal debarment and suspension system, including 2 CFR Part 180. The SUB - GRANTEE certifies that it will ensure that potential sub - contractors or sub - recipients or any of their principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered transactions" by any federal department or agency. "Covered transactions" include procurement contracts for goods or services awarded under a non - procurement transaction (e.g. grant or cooperative agreement) that are expected to equal or exceed $25,000, and sub - awards to sub - recipients for any amount. With respect to covered transactions, the SUB - GRANTEE may comply with this provision by obtaining a certification statement from the potential sub - contractor or sub - recipient or by checking the System for Award Management (htto:JA&ww.sam.c o�v) maintained by the federal government. The SUB - GRANTEE also agrees not to enter into any arrangements or contracts with any party on the Washington State Department of Labor and Industries' "Debarred Contractor List' M. /fwww.lni.wa.rQovfrradesL in_qlPreWVme1Awardi . e�iConVacta�. A.8 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING As required by 10 CFR Part 601, the Sub - grantee hereby certifies that to the best of its knowledge and belief. (1) no federally appropriated funds have been paid or will be paid by or on behalf of the Sub - grantee to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, DHS- FEMA- EMPG -FFY 13 Page 1I§f 28 City of Federal Way, E14 -089 continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2) that if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Grant Agreement, grant, loan, or cooperative agreement, the Sub- grantee will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as applicable, the Sub - grantee will require that the language of this certification be included in the award documents for all subawards at all tiers (including sub - contracts, sub - grants, and contracts under grants, loans, and cooperative agreements) and that all sub- recipients shall certify and disclose accordingly, This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into, and is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. A.9 CONFLICT OF INTEREST No officer or employee of the DEPARTMENT; no member, officer, or employee of the SUB - GRANTEE or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of such the SUB - GRANTEE who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this Grant Agreement. The SUB - GRANTEE shall incorporate, or cause to incorporate, in all such contracts or subcontracts, a provision prohibiting such interest pursuant to this provision. A.10 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES The SUB - GRANTEE and all its contractors shall comply with, and the DEPARTMENT is not responsible for determining compliance with, any and all applicable federal, state, and local laws, regulations, executive orders, OMB Circulars, and /or policies. This obligation includes, but is not limited to: nondiscrimination laws and /or policies, Energy Policy and Conservation Act (PL 94 -163, as amended), the Americans with Disabilities Act (ADA), the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL 93 -288, as amended), Ethics in Public Service (RCW 42.52), Covenant, Against Contingent Fees (48 CFR Section 52.203 -5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), Shoreline Management Act of 1971 (RCW 90.58), State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations. In the event of the SUB- GRANTEE's or its contractor's noncompliance or refusal to comply with any applicable law, regulation, executive order, OMB Circular or policy, the DEPARTMENT may rescind, cancel, or terminate the Grant Agreement in whole or in part in its sole discretion. The SUB - GRANTEE is responsible for all costs or liability arising from its failure to comply with applicable law, regulation, executive order, OMB Circular or policy. A.11 DISCLOSURE The use or disclosure by any party of any information concerning the DEPARTMENT for any purpose not directly connected with the administration of the DEPARTMENT's or the SUB- GRANTEE's responsibilities with respect to services provided under this Grant Agreement is prohibited except by prior written consent of the DEPARTMENT or as required to comply with the state Public Records Act, other law or court order. DHS- FEMA- EMPG -FFY 13 Page Yof 28 City of Federal Way, E14 -089 A.12 DISPUTES Except as otherwise provided in this contract, when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispute resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall consist of a representative appointed by the Department, a representative appointed by the Contractor and a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the dispute. Each party shall bear the cost for its panel member and its attorney fees and costs, and share equally the cost of the third panel member. A.13 LEGAL RELATIONS It is understood and agreed that this Grant Agreement is solely for the benefit of the parties to the Grant Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of this Grant Agreement. To the extent allowed by law, the SUB - GRANTEE, its successors or assigns, will protect, save and hold harmless the DEPARTMENT, the State of Washington, and the United States Government and their authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by reason of the acts or omissions of the SUB - GRANTEE, its sub - contractors, assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in connection with any acts or activities authorized by this Grant Agreement. To the extent allowed by law, the SUB - GRANTEE further agrees to defend the DEPARTMENT and the State of Washington and their authorized agents and employees in any litigation; including payment of any costs or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts or activities authorized by this Grant Agreement. This obligation shall not include such claims, costs, damages or expenses which may be caused by the sole negligence of the DEPARTMENT; provided, that if the claims or damages are caused by or result from the concurrent negligence of (1) the DEPARTMENT, and (2) the SUB - GRANTEE, its agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the SUB - GRANTEE, or SUB- GRANTEE's agents or employees. Insofar as the funding source, the Department of Homeland Security (DHS) /Federal Emergency Management Agency (FEMA), is an agency of the federal government, the following shall apply: 44 CFR 206.9 Non - liability. The federal government shall not be liable for any claim based upon the exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of a federal agency or an employee of the federal government in carrying out the provisions of the Stafford Act. A.14 LIMITATION OF AUTHORITY- AUTHORIZED SIGNATURE The signatories to this Agreement represent that they have the authority to bind their respective organizations to this Agreement. Only the DEPARTMENT's Authorized Signature and the Authorized Signature of the assigned SUB - GRANTEE Agent or Alternate for the SUB - GRANTEE Agent, formally designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Grant Agreement. Any alteration, amendment, modification, or waiver of any clause or condition of this Grant Agreement is not effective or binding unless made in writing and signed by both parties Authorized Signature representatives. DHS - FEMA - EMPG -FFY 13 Page 11 ff 28 City of Federal Way, E14 -089 Further, only the Authorized Signature representative or Alternate for the SUB - GRANTEE shall have signature authority to sign reimbursement requests, time extension requests, amendment and modification requests, requests for changes to projects or work plans, and other requests, certifications and documents authorized by or required under this Agreement. A.15 LOSS OR REDUCTION OF FUNDING In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion or end date, the DEPARTMENT may unilaterally reduce the scope of work and budget or unilaterally terminate all or part of the Agreement as a "Termination for Cause" without providing the SUB - GRANTEE an opportunity to cure. Alternatively, the parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply with new funding limitations and conditions, although the Department has no obligation to do so. A.16 NONASSIGNABILITY Neither this Grant Agreement, nor any claim arising under this Grant Agreement, shall be transferred or assigned by the SUB - GRANTEE. A.17 NONDISCRIMINATION The SUB - GRANTEE shall comply with all applicable federal and state non - discrimination laws, regulations, and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation, religion, national origin, marital status, honorably discharged veteran or military status, or disability (physical, mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any project, program, or activity, funded, in whole or in part, under this Grant Agreement. A.18 NOTICES The SUB - GRANTEE shall comply with all public notices or notices to individuals required by applicable local, state and federal laws and shall maintain a record of this compliance. A.19 OCCUPATIONAL SAFETY /HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/ HEALTH ACT (OSHA/WISHA) The SUB - GRANTEE represents and warrants that its work place does now or will meet all applicable federal and state safety and health regulations that are in effect during the SUB- GRANTEE's performance under this Grant Agreement. To the extent allowed by law, the SUB - GRANTEE further agrees to indemnify and hold harmless the DEPARTMENT and its employees and agents from all liability, damages and costs of any nature, including but not limited to, costs of suits and attorneys' fees assessed against the DEPARTMENT, as a result of the failure of the SUB - GRANTEE to so comply. A.20 OWNERSHIP OF PROJECT /CAPITAL FACILITIES The DEPARTMENT makes no claim to any capital facilities or real property improved or constructed with funds under this Grant Agreement, and by this grant of funds does not and will not acquire any ownership interest or title to such property of the SUB - GRANTEE. The SUB - GRANTEE shall assume all liabilities arising from the ownership and operation of the project and agrees to hold the DEPARTMENT and the state of Washington and the United States government harmless from any and all causes of action arising from the ownership and operation of the project. A.21 POLITICAL ACTIVITY No portion of the funds provided herein shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. DHS- FEMA- EMPG -FFY 13 Page L�pf 28 City of Federal Way, E14 -089 A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION The assistance provided under this Grant Agreement shall not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such assistance or any other approval or concurrence under this Grant Agreement provided, however, that reasonable fees or bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project costs. A.23 PUBLICITY The SUB - GRANTEE agrees to submit to the DEPARTMENT prior to issuance all advertising and publicity matters relating to this Grant Agreement wherein the DEPARTMENT's name is mentioned or language used from which the connection of the DEPARTMENT's name may, in the DEPARTMENT's judgment, be inferred or implied. The SUB - GRANTEE agrees not to publish or use such advertising and publicity matters without the prior written consent of the DEPARTMENT. The SUB - GRANTEE may copyright original work it develops in the course of or under this Grant Agreement; however, pursuant to 44 CFR 13.34, FEMA reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the work for government purposes. Publication resulting from work performed under this Grant Agreement shall include an acknowledgement of FEMA's financial support, by CFDA number, and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA's views. A.24 RECAPTURE PROVISION In the event the SUB - GRANTEE fails to expend funds under this Agreement in accordance with applicable federal, state, and local laws and /or the provisions of the Grant Agreement, the DEPARTMENT reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture shall exist for the life of the project following Grant Agreement termination. Repayment by the SUB - GRANTEE of funds under this recapture provision shall occur within 30 days of demand. In the event the DEPARTMENT is required to institute legal proceedings to enforce the recapture provision, the DEPARTMENT shall be entitled to its costs thereof, including attorney fees. A.25 RECORDS a. The SUB - GRANTEE agrees to maintain all books, records, documents, receipts, invoices and all other electronic or written records necessary to sufficiently and properly reflect the SUB- GRANTEE's contracts, grant administration, and payments, including all direct and indirect charges, and expenditures in the performance of this Grant Agreement (the "records"). b. The SUB- GRANTEE's records related to this Grant Agreement and the projects funded may be inspected and audited by the DEPARTMENT or its designee, by the Office of the State Auditor, DHS, FEMA or their designees, by the Comptroller General of the United States or its designees, or by other state or federal officials authorized by law, for the purposes of determining compliance by the SUB - GRANTEE with the terms of this Grant Agreement and to determine the appropriate level of funding to be paid under the Grant Agreement. c. The records shall be made available by the SUB - GRANTEE for such inspection and audit, together with suitable space for such purpose, at any and all times during the SUB- GRANTEE's normal working day. d. The SUB - GRANTEE shall retain and allow access to all records related to this Grant Agreement and the funded project(s) for a period of at least six (6) years following final payment and closure of the grant under this Grant Agreement. DHS - FEMA- EMPGFFY 13 Page 1 i 3f 28 City of Federal Way, E14 -089 A.26 RESPONSIBILITY FOR PROJECT /STATEMENT OF WORKNVORK PLAN While the DEPARTMENT undertakes to assist the SUB - GRANTEE with the project/statement of work/work plan (project) by providing grant funds pursuant to this Grant Agreement, the project itself remains the sole responsibility of the SUB - GRANTEE. The DEPARTMENT undertakes no responsibility to the SUB - GRANTEE, or to any third party, other than as is expressly set out in this Grant Agreement. The responsibility for the design, development, construction, implementation, operation and maintenance of the project, as these phrases are applicable to this project, is solely that of the SUB - GRANTEE, as is responsibility for any claim or suit of any nature by any third party related in any way to the project. Prior to the start of any construction activity, the SUB - GRANTEE shall ensure that all applicable Federal, State, and local permits and clearances are obtained, including but not limited to FEMA compliance with the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, and all other environmental laws and executive orders. The SUB - GRANTEE shall defend, at its own cost, any and all claims or suits at law or in equity, which may be brought against the SUB - GRANTEE in connection with the project. The SUB - GRANTEE shall not look to the DEPARTMENT, or to any state or federal agency, or to any of their employees or agents, for any performance, assistance, or any payment or indemnity, including but not limited to cost of defense and /or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any design, development, construction, implementation, operation and /or maintenance of a project. A.27 SEVERABILITY If any court of rightful jurisdiction holds any provision or condition under this Grant Agreement or its application to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the Grant Agreement, which can be given effect without the invalid provision. To this end, the terms and conditions of this Grant Agreement are declared severable. A.28 SUB - CONTRACTING The SUB- GRANTEE shall use a competitive procurement process in the award of any contracts with contractors or sub - contractors that are entered into under the original contract award. The procurement process followed shall be in accordance with 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, or with OMB Circular A -110, Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations, as applicable to the SUB - GRANTEE. Sub - Grantees must comply with the following provisions regarding procurement, and all Sub - Grantee contracts with sub - contractors or sub - recipients must contain the following provisions regarding procurement, per 44 CFR Part 13.36(i): 1. Administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. (All contracts more than the simplified acquisition threshold). 2. Termination for cause and for convenience by the grantee or sub - grantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000). 3. Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). (All construction contracts awarded in excess of $10,000 by grantees and their contractors or sub - grantees). DHS- FEMA- EMPG -FFY 13 Page 1�34of 28 City of Federal Way, E14 -089 4. Compliance with the Copeland "Anti- Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (All contracts and sub - grants for construction or repair). 5. Compliance with the Davis -Bacon Act (40 U.S.C. 276a to 276a -7) as supplemented by Department of Labor regulations (29 CFR part 5). (Construction contracts in excess of $2,000 awarded by grantees and sub - grantees when required by Federal grant program legislation). 6. Compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 -330) as supplemented by Department of Labor regulations (29 CFR Part 5). (Construction contracts awarded by grantees and sub- grantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers). 7. Notice of awarding agency requirements and regulations pertaining to reporting. 8. Notice of awarding agency requirements and regulations pertaining to patent rights with respect to any discovery or invention which arises or is developed in the course of or under such contract. 9. Awarding agency requirements and regulations pertaining to copyrights and rights in data. 10. Access by the grantee, the sub - grantee, the Federal grantor agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. 11. Retention of all required records for three years after grantees or sub - grantees make final payments and all other pending matters are closed. 12. Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (All contracts, sub - contracts, and sub - grants of amounts in excess of $100,000). 13. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94 -163, 89 Stat. 871). The DEPARTMENT reserves the right to review the Sub - Grantee procurement plans and documents, and require the Sub- Grantee to make changes to bring its plans and documents into compliance with the requirements of 44 CFR Part 13.36. The Sub - Grantee must ensure that its procurement process requires contractors and subcontractors to provide adequate documentation with sufficient detail to support the costs of the project and to allow both the Sub - Grantee and DEPARTMENT to make a determination on eligibility of project costs. All sub - contracting agreements entered into pursuant to this Grant Agreement shall incorporate this Grant Agreement by reference. A.29 SUB - GRANTEE NOT EMPLOYEE The parties intend that an independent contractor relationship will be created by this Grant Agreement. The SUB - GRANTEE, and/or employees or agents performing under this Grant Agreement are not employees or agents of the DEPARTMENT in any manner whatsoever. The SUB- GRANTEE will not be presented as nor claim to be an officer or employee of the DEPARTMENT or of the State of Washington by reason of this Grant Agreement, nor will the SUB - GRANTEE make any claim, demand, or application to or DHS- FEMA- EMPG -FFY 13 Page 172ol28 City of Federal Way, E14 -089 for any right or privilege applicable to an officer or employee of the DEPARTMENT or of the State of Washington by reason of this Grant Agreement, including, but not limited to, Workmen's Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege or benefit which would accrue to a civil service employee under Chapter 41.06 RCW. It is understood that if the SUB - GRANTEE is another state department, state agency, state university, state college, state community college, state board, or state commission, that the officers and employees are employed by the state of Washington in their own right and not by reason of this Grant Agreement. A.30 TAXES, FEES AND LICENSES Unless otherwise provided in this Grant Agreement, the SUB - GRANTEE shall be responsible for, pay and maintain in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and expenses of any other kind for the SUB - GRANTEE or its staff required by statute or regulation that are applicable to Grant Agreement performance. A.31 TERMINATION FOR CONVENIENCE Notwithstanding any provisions of this Grant Agreement, the SUB - GRANTEE may terminate this Grant Agreement by providing written notice of such termination to the DEPARTMENTS's Key Personnel identified in the Grant Agreement, specifying the effective date thereof, at least thirty (30) days prior to such date. Except as otherwise provided in this Grant Agreement, the DEPARTMENT, in its sole discretion and in the best interests of the State of Washington, may terminate this Grant Agreement in whole or in part by providing ten (10) calendar days written notice, beginning on the second day after mailing to the SUB - GRANTEE. Upon notice of termination for convenience, the DEPARTMENT reserves the right to suspend all or part of the Grant Agreement, withhold further payments, or prohibit the SUB - GRANTEE from incurring additional obligations of funds. In the event of termination, the SUB - GRANTEE shall be liable for all damages as authorized by law. The rights and remedies of the DEPARTMENT provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. A.32 TERMINATION OR SUSPENSION FOR CAUSE In the event the DEPARMENT, in its sole discretion, determines the SUB - GRANTEE has failed to fulfill in a timely and proper manner its obligations under this Grant Agreement, is in an unsound financial condition so as to endanger performance hereunder, is in violation of any laws or regulations that render the SUB- GRANTEE unable to perform any aspect of the Grant Agreement, or has violated any of the covenants, agreements or stipulations of this Grant Agreement, the DEPARTMENT has the right to immediately suspend or terminate this Grant Agreement in whole or in part. The DEPARTMENT may notify the SUB- GRANTEE in writing of the need to take corrective action and provide a period of time in which to cure. The DEPARTMENT is not required to allow the SUBGRANTEE an opportunity to cure if it is not feasible as determined solely within the DEPARTMENT's discretion. Any time allowed for cure shall not diminish or eliminate the SUB- GRANTEE's liability for damages or otherwise affect any other remedies available to the DEPARTMENT. If the DEPARTMENT allows the SUB - GRANTEE an opportunity to cure, the DEPARTMENT shall notify the SUB - GRANTEE in writing of the need to take corrective action. If the corrective action is not taken within ten (10) calendar days or as otherwise specified by the DEPARTMENT, or if such corrective action is deemed by the DEPARTMENT to be insufficient, the Grant Agreement may be terminated in whole or in part. DHS- FEMA- EMPG -FFY 13 Page 11gf 28 City of Federal Way, E14 -089 j The DEPARTMENT reserves the right to suspend all or part of the Grant Agreement, withhold further payments, or prohibit the SUB - GRANTEE from incurring additional obligations of funds during investigation of the alleged compliance breach, pending corrective action by the SUB - GRANTEE, if allowed, or pending a decision by the DEPARTMENT to terminate the Grant Agreement in whole or in part. In the event of termination, the SUB - GRANTEE shall be liable for all damages as authorized by law, including but not limited to, any cost difference between the original Grant Agreement and the replacement or cover Grant Agreement and all administrative costs directly related to the replacement Grant Agreement, e.g., cost of administering the competitive solicitation process, mailing, advertising and other associated staff time. The rights and remedies of the DEPARTMENT provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. If it is determined that the SUB - GRANTEE: (1) was not in default or material breach, or (2) failure to perform was outside of the SUB- GRANTEE's control, fault or negligence, the termination shall be deemed to be a "Termination for Convenience ". A.33 TERMINATION PROCEDURES In addition to the procedures set forth below, if the DEPARTMENT terminates this Grant Agreement, the SUB - GRANTEE shall follow any procedures specked in the termination notice. Upon termination of this Grant Agreement and in addition to any other rights provided in this Grant Agreement, the DEPARTMENT may require the SUB - GRANTEE to deliver to the DEPARTMENT any property specifically produced or acquired for the performance of such part of this Grant Agreement as has been terminated. If the termination is for convenience, the DEPARTMENT shall pay to the SUB - GRANTEE the agreed upon price, if separately stated, for properly authorized and completed work and services rendered or goods delivered to and accepted by the DEPARTMENT prior to the effective date of Grant Agreement termination, and the amount agreed upon by the SUB - GRANTEE and the DEPARTMENT for (i) completed work and services and /or equipment or supplies provided for which no separate price is stated, (ii) partially completed work and services and /or equipment or supplies provided which are accepted by the DEPARTMENT, (iii) other work, services and /or equipment or supplies which are accepted by the DEPARTMENT, and (iv) the protection and preservation of property. Failure to agree with such amounts shall be a dispute within the meaning of the 'Disputes clause of this Grant Agreement. If the termination is for cause, the DEPARTMENT shall determine the extent of the liability of the DEPARTMENT. The DEPARTMENT shall have no other obligation to the SUB - GRANTEE for termination. The DEPARTMENT may withhold from any amounts due the SUB - GRANTEE such sum as the DEPARTMENT determines to be necessary to protect the DEPARTMENT against potential loss or liability. The rights and remedies of the DEPARTMENT provided in this Grant Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law. After receipt of a notice of termination, and except as otherwise directed by the DEPARTMENT in writing, the SUB - GRANTEE shall: a. Stop work under the Grant Agreement on the date, and to the extent specified, in the notice, b. Place no further orders or sub - contracts for materials, services, supplies, equipment and /or facilities in relation to this Grant Agreement except as may be necessary for completion of such portion of the work under the Grant Agreement as is not terminated; c. Assign to the DEPARTMENT, in the manner, at the times, and to the extent directed by the DEPARTMENT, all of the rights, title, and interest of the SUB - GRANTEE under the orders and sub - contracts so terminated, in which case the DEPARTMENT DHS- FEMA- EMPG -FFY 13 Page 1 S 9128 City of Federal Way, E14-089 has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and sub - contracts; d. Settle all outstanding liabilities and all claims arising out of such termination of orders and sub - contracts, with the approval or ratification of the DEPARTMENT to the extent the DEPARTMENT may require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title to the DEPARTMENT and deliver in the manner, at the times, and to the extent directed by the DEPATMENT any property which, if the Grant Agreement had been completed, would have been required to be furnished to the DEPARTMENT; f. Complete performance of such -part of the work as shall not have been terminated by the DEPARTMENT in compliance with all contractual requirements; and g. Take such action as may be necessary, or as the DEPARTMENT may require, for the protection and preservation of the property related to this Grant Agreement which is in the possession of the SUB - GRANTEE and in which the DEPARTMENT has or may acquire an interest. A.34 TRAVEL AND SUBSISTENCE REIMBURSEMENT Unless the Grant Agreement specifically provides for different rates, any travel or subsistence reimbursement allowed under the Agreement shall be paid in accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended. The SUB - GRANTEE may be required to provide to the Department copies of receipts for any travel related expenses other than meals and mileage (example: parking) that are authorized under this Agreement. A.35 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE) The SUB - GRANTEE is encouraged to utilize business firms that are certified as minority -owned and /or women -owned in carrying out the purposes of this Grant Agreement. The SUB- GRANTEE may set utilization standards, based upon local conditions or may utilize the state of Washington MWBE goals, as identified in WAC 326 -30 -041. A.36 WAIVERS No conditions or provisions of this Grant Agreement can be waived unless approved in advance by the DEPARTMENT in writing. The DEPARTMENT's failure to insist upon strict performance of any provision of the Grant Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Grant Agreement. A.37 VENUE This Grant. Agreement shall be construed and enforced in accordance with, and the validity and performance shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising out of this Grant Agreement shall be the Superior Court of Thurston County, Washington. The SUB - GRANTEE, by execution of this Grant Agreement acknowledges the jurisdiction of the courts of the State of Washington. DHS- FEMA- EMPG -FFY 13 Page 2 of 28 City of Federal Way, E14 -089 Exhibit C 13EMPG APPLICATION Emergency Management Agency I City of Federal Way Required Activities for EMPG eligibility The purpose of EMPG is to assist with the enhancement, sustainment and improvement of state, local, and tribal emergency management programs. Activities conducted using EMPG funding should relate directly to the five elements of emergency management: prevention; protection; response; recovery, and mitigation. Washington State does not require a specific number of activities to receive EMPG funding. However, there are required capabilities that must be conducted in order to remain eligible for EMPG funding, including but not limited to the ability to communicate and warn, educate the public, train and exercise, plan and be NIMS coolant. Ac- MTY DHS- FEMA- EMPG -FFY 13 Page 21p§28 City of Federal Way, E14 -089 Emergency Management Activity: Community Emergency Response Team Trainings Community Resilience Core Capability Operational Coordination 1 General Plan for 13EMPG: Will conduct two CERT courses. One will be conducted in the fall /winter and one will be conducted in the spring /summer. Classes are normally capped at 40 students each. Will also conduct CERT refresher trainings at least 1 per month. This is to keep CERT volunteers skills current on basic response skills. Emergency Management Activity: Neighborhood Emergency Teams Training Core Capability Community Resilience 2 General Plan for 13EMPG: Will conduct two formal Neighborhood Emergency Teams train the trainer classes. This is to give skills to interested residents in how to start, and maintain a NET team in their neighborhood. This is the cities' version of the My Neighborhood program. EM staff conducts follow up meetings with new and established NET teams. Emergency Management Activity: Communication drills Core Capability Operational Communications 3 General Plan for 13EMPG: The City will take part in communication tests with the State EOC, County EOC, Zone 3 jurisdictions, local amateur radio clubs, cert teams and internal forces via weekly, monthly, and quarterly tests. All systems radio, email, phone, fax etc. will be tested at some point throughout the year. DHS- FEMA- EMPG -FFY 13 Page 21p§28 City of Federal Way, E14 -089 DHS- FEMA- EMPG -FFY 13 Page *pf 28 City of Federal Way, E14 -089 Emergency Management Activity: EOC Exercises Operational Communications Core Capability 4 Operational Coordination General Plan for 13EMPG: Will conduct at least two EOC exercises with a focus on coordination of resources, recovery operations, public information, and equipment function test. One of the two exercises will involve elected officials and other members of the identified policy group DHS- FEMA- EMPG -FFY 13 Page *pf 28 City of Federal Way, E14 -089 Exhibit D MILESTONE TIMELINE FFY13 Emergency Management Performance Grant Program MILESTONE TASK June 1, 2013 Start of Grant Agreement performance period. January 31, 2014 Submit reimbursement request #1 (June 1 — December 31, 2013) April 30, 2014 Submit reimbursement request #2 (January 1 — March 31, 2014) August 31, 2014 End of grant performance period. October 15, 2014 Submit final reimbursement request (April 1 — August 31, 2014), additional reports, and /or deliverables. DHS- FEMA- EMPG -FFY 13 Page 2 i ff, 28 City of Federal Way, E14 -089 Exhibit E Budget Sheet FFY13 Emergency Managemerrt Performance Grant Program The award is based on the allocation factor of 17.32% of 13EMPG Allocation Factor 17-32%1 the approw-d focal /tribal emergency management 13EMPG GRANTAWARDAMOUNTI $ 36,793.001 operating budgets. SOLUTION AREA BUDGET CATEGORY AMOUNT NARRATIVE • City of Federal Way will provide a match of $36,793, 50% of the total project cost (local/tribal budget plus EMPG award), of non - federal origin. • Cumulative changes to budget categories in excess of 10% of the grant agreement award will not be reimbursed without prior written authorization from the Department. • This award will not be used to supplant the localttribal funds. • The Departments Reimbursement Spreadsheet will accompany each reimbursement request submitted. • The Sub - grantee agrees to make all records available to Military Department staff, upon request. Funding Source: U.S. Department of Homeland Security - PI# 733PT — EMPG DHS -FEMA- EMPG -FFY 13 Page 24 of 28 32 City of Federal Way, E14 -089 Salaries & Benefits $ - ZOvertime /Ba ckfi I I $ - Consultants /Contractors $ - Goods & Services $ 23,647 Partial fund In for CodeRed 4 Travel /Per Diem $ - Indirect $ - Subtotal $ 23,647 Salaries & Benefits $ 13,146 CERTand Neighborhood Emergency Team Training Overt! me /Ba ckfi 11 $ - t7 Z Consultants /Contractors $ - Z Goods & Services $ - Travel /Per Diem $ - Indirect $ - Subtotal $ 13,146 TOTAL Grant Agreement Contract AMOUNT: $ 36,793 • City of Federal Way will provide a match of $36,793, 50% of the total project cost (local/tribal budget plus EMPG award), of non - federal origin. • Cumulative changes to budget categories in excess of 10% of the grant agreement award will not be reimbursed without prior written authorization from the Department. • This award will not be used to supplant the localttribal funds. • The Departments Reimbursement Spreadsheet will accompany each reimbursement request submitted. • The Sub - grantee agrees to make all records available to Military Department staff, upon request. Funding Source: U.S. Department of Homeland Security - PI# 733PT — EMPG DHS -FEMA- EMPG -FFY 13 Page 24 of 28 32 City of Federal Way, E14 -089 ATTACHMENT #1 ADDITIONAL AGREEMENT PROVISIONS AND WORKSHEET For Compliance With The Federal Funding Accountability and Transparency Act of 2006 (P.L. 109 -282) (FFATA) The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006. The FFATA legislation requires information on federal awards (federal financial assistance and expenditures) be made available to the public via a single, searchable website. Federal awards include grants, subgrants, loans, awards, cooperative agreements, and other forms of financial assistance as well as contracts, subcontracts, purchase orders, task orders, and delivery orders. The legislation does not require inclusion of individual transactions below $25,000 or credit card transactions before October 1, 2008. However, if an award is initially below this amount yet later increased, the act is triggered. Due to this variability in compliance Subrecipients are required by the Military Department to be familiar with the FFATA requirements and complete this Worksheet for each contract for the State's submission in to the FFATA portal. ADDITIONAL PROVISIONS A. This grant agreement contract (subaward) is supported by federal funds, requiring compliance with the Federal Funding Accountability and Transparency Act (FFATA or the Transparency Act) and Office of Management and Budget Guidance (OMB). Public Law 109 -282 as amended by section 6202(a) of Public Law 110 -252 (see 31 U.S.C. 6101 note). By entering into this grant agreement contract, the sub - grantee agrees to provide all applicable reporting information to the Washington Military Department (WMD) required by FFATA and OMB Guidance. B. The FFATA requires the OMB to establish a publicly available online database (USASpending.gov) containing information about entities that are awarded Federal grants, loans, and contracts. As required by FFATA and OMB Guidance, certain information on the first -tier subawards related to Federal contracts and grants, and the executive compensation of awardees, must be made publicly available. C. For new Federal grants beginning October 1, 2010, if the initial subaward is equal to or greater than $25,000, reporting of the subaward and executive compensation information is required. If the initial subaward is below $25,000 but subsequent grant modifications result in a total subaward equal to or over $25,000, the subaward will be subject to the reporting requirements as of the date the subaward exceeds $25,000. If the initial subaward equals or exceeds $25,000 but funding is subsequently de- obligated such that the total award amount falls below $25,000, the subaward continues to be subject to the reporting requirements of the Transparency Act and OMB Guidance. D. As a Federal grant subawardee under this grant agreement contract, your organization is required by FFATA, OMB Guidance and this grant agreement contract to provide the WMD, as the prime grant awardee, all information required for FFATA compliant reporting by WMD. This includes all applicable subawardee entity information required by FFATA and OMB Guidance, subawardee DUNS number, and relevant executive compensation data, as applicable. 1. Data about your organization will be provided to USASpending.gov by the WMD. System for Award Management (SAM) is a government wide registration system for organizations that do business with the Federal Government. SAM stores information about awardees including financial account information for payment purposes and a link to D &B for maintaining current DUNS information, http: / /www.sam.gov. WMD requires SAM registration and annual renewal by your organization to minimize unnecessary data entry and re -entry required by both WMD and your organization. It will also reduce the potential of inconsistent or inaccurate data entry. 2. Your organization must have a Data Universal Numbering System (DUNS) number obtained from the firm Dun and Bradstreet (D &B) (http: / /www.dnb.com). A DUNS number provides a method to verify data about your organization. D &B is responsible for maintaining unique identifiers and organizational linkages on behalf of the Federal Government for organizations receiving Federal assistance. DHS- FEMA- EMPG -FFY 13 Page 25 of 28 33 City of Federal Way, E14 -089 E. The WMD, as the prime awardee, is required by FFATA to report names and total compensation of the five (5) most highly compensated officers of your organization (as the subawardee) if: 1. Your organization (the subawardee), in the preceding fiscal year, received 80 percent or more of its annual gross revenues from Federal awards and $25,000,000 or more in annual gross revenues from Federal awards; and 2. The public does not have access to this information about the compensation of the senior executives of your organization through periodic reports filed under section 13(a) or 15(d) of the Securities and Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d) or section 6104 of the Internal Revenue Code of 1986. "Total compensation" for purposes of this requirement generally means the cash and non -cash value earned by the executive during the past fiscal year and includes salary and bonus; awards of stock, stock options and stock appreciation rights; and other compensation such as severance and termination payments, and value of life insurance paid on behalf of the employee, and as otherwise provided by FFATA and applicable OMB guidance. F. If (1) in the preceding fiscal year your organization received 80 percent or more of its annual gross revenues from Federal awards and $25,000,000 or more in annual gross revenues from Federal awards, and (2) the public does not have access to this information about the compensation of the senior executives of your organization through periodic reports filed under section 13(a) or 15(d) of the Securities and Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d) or section 6104 of the Internal Revenue Code of 1986, insert the names and total compensation for the five most highly compensated officers of your organization in the table below. DHS- FEMA- EMPGFFY 13 Page 26 of 28 .34 City of Federal Way, E14 -089 WORKSHEET Subreciplent Agency: 61 of Fe devlr l VV 4i Grant and Year: Eme,r evtC in c114 yom e✓►fPer fv -1;-o f Agreement Number: F/ 1-091-- Completed by: j� Name � Title e w ,11'1 PV' ewr Ay''t9 Y" Telephone-V71 6-d7 Date Completed: Is your grant agreement less than $25,000? YES " t STOP, no further analysis needed, GO to Step 6 me ( NO k GO to Step 2 i In your preceding fiscal year, did your organization receive 80% or more of its annual YES t GO to STEP 3 NO STOP, no further analysis needed, GO gross revenues from federal funding? , to Step 6 In your preceding fiscal year, did your YES r t STOP, no further organization receive $25,000,000 or more in GO to STEP 4 NO analysis needed, GO federal funding? , to Step 6 Does the public have access to information about the total compensation* of senior executives in YES t STOP, no further analysis needed, GO to step 6 C! t NO GO to STEP 5 your organization? Executive #1 Name: Total Compensation amount: $ Name: Executive #2 Total Compensation amount: $ xecuti�re #3 Nam+., at amount $ 'atCompensation Executive #4 Name: Total Compensation amount: $ Wilt . Executive #5 1`oiat Comp�nsatton .�lnaount: $.. If your organization does not meet these criteria, specifically identify below each criteria that is not met for your organization: For Example: "Our organization received less than $25.000." ©�tY ®r yltZ�171D>7 Ci d rvo-t' receive 6"0,o or more 01C )if G►1ML4c' ,ya r-eveI4 L4 el fY'o,nn FoJvr`,l Signature: Date: * Total compensation refers to: • Salary and bonuses • Awards of stock, stock options, and stock appreciation rights • Other compensation including, but not limited to, severance and termination payments • Life insurance value paid on behalf of the employee Additional Resources: hftip://www.whitehouse.gov/omb/0pen hftp://www.hrsa.goy/grants/ffata.htmi hftp://www.gpo.gov/fdsys/r)kg/FR-2010-09-14/pdf/2010-22705.pd f hftp://www..qrants.go DHS- FEMA- EMPG -FFY 13 Page 27 of 28 35 City of Federal Way, E14 -089 ATTACHMENT #2 OMB Circular A -133 Audit Certification Form Audits of States, Local Governments, and Non - Profit Organizations Purpose: As a pass- through agency of federal grant funds, the Washington Military Department/Emergency Management Division (WMD /EMD) is required by Office of Management and Budget (OMB) Circular A -133 to monitor activities of subrecipients to ensure federal awards are used for authorized purposes and ensure that subrecipients expending $500,000 or more in federal awards during their fiscal year have met the OMB Circular A -133 Audit Requirements. Your entity is a subrecipient subject to such monitoring by MIUEMD because it is a non - federal entity that expends federal grant funds received from MIL /EMD as a pass - through entity to carry out a federal program. OMB Circular A-1 33 can be found at http:Owww. Whitehouse.gov/ sitesldefault /fileslomblassetslal33/ a 933 revised 2007.pdf, and it should be consulted when completing this form. Directions: As required by OMB Circular A -133, non - federal entities that expend $500,000 in federal awards in a fiscal year shall have a single or program- specific audit conducted for that year. If your entity is not subject to A -133 requirements, you must complete Section A of this Form. If your entity is required to complete an A -133 Audit, you must complete Section B of this form. When completed, you must sign, date, and return this form with your grant agreement contract and every fiscal year thereafter until the grant agreement contract is closed. Failure to return this completed Audit Certification Form may result in delay of grant agreement processing, withholding of federal awards or disallowance of costs, and suspension or termination of federal awards. TIQN eil � NOFf ` e" e�`.: �fi� idt�me�hisbf" B;CII•c�iPJai*� �' Our entity is not subject to the requirements of OMB Circular A -133 because (check all that apply): ❑ We did not expend $500,000 or more of total federal awards during the fiscal year. ❑ We are a for -profit agency. ❑ We are exempt for other reasons (describe): However, by signing below, I agree that we are still subject to the audit requirements, laws and regulations governing the program(s) in which we participate, that we are required to maintain records of federal funding and to provide access to such records by federal and state agencies and their designees, and that WMD /EMD may request and be provided access to additional information and /or documentation to ensure proper stewardship of federal funds. oil imilisim ANO ❑ We completed our last A -133 Audit on [enter date] for Fiscal Year ending [enter date]. There were no findings related to federal awards from WMD /EMD. No follow-up action is required by WMD /EMD as the pass- through entity. A complete copy of the audit report, which includes exceptions, corrective action plan and management response, is either enclosed or available online at: http: / /www. ❑ We completed our last A -133 Audit on [enter date] for Fiscal Year ending [enter date]. There were findings related to federal awards. A complete copy of the audit report, which includes exceptions, corrective action plan and management response, is either enclosed or available online at: http: //www. ❑ Our completed A -133 Audit will be available on [enter date] for Fiscal Year ending [enter date]. We will forward a copy of the audit report to you at that time unless it will be available online at: http: //www. 1 hereby certify that 1 am an individual authorized by the above identified entity to complete this form. Further, I certify that the above information is true and correct and all relevant material findings contained in audit report/statement have been disclosed. Additionally, 1 understand this Form is to be submitted every fiscal year for which this entity is a subrecipient of federal grant funds from MIUEMD until the grant agreement contract is closed. Signature of Authorized Financial Official: Date: Print Name & Title: WMD Form 1009 -13, 8/19/2013 DHS- FEMA- EMPG -FFY 13 Page 28 of 28 36 City of Federal Way, E14 -089 Washington Military Department Contract Number: E14 -089 Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form NAME Doing business as (DBA) City of Federal Way ADDRESS Applicable Procurement WA Uniform Business Federal Employer Tax 33325 8th Avenue South, Federal Way, WA or Solicitation #, if any: Identifier (UBI) Identification #: 98003 601223538 91- 1462550 This certification is submitted as part of a request to contract. Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - -Lower Tier Covered Transactions READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and abide by the terms of this certification, without modification, in order to participate in certain transactions directly or Indirectly involving federal funds. 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non - procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and /or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- -Lower Tier Covered Transactions The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this form. Bidder or Contractor Signature: Date: Print Name and Title: Cary M. Roe, P.E. 37 Washington Military Department Contract Number: E14 -089 FEDERAL DEBARMENT, SUSPENSION INELIGIBILITY and VOLUNTARY EXCLUSION (FREQUENTLY ASKED QUESTIONS) What is "Debarment, Suspension, Ineligibility. and Voluntary Exclusion "? These terms refer to the status of a person or company that cannot contract with or receive grants from a federal agency. In order to be debarred, suspended, ineligible, or voluntarily excluded, you must have: • had a contract or grant with a federal agency, and • gone through some process where the federal agency notified or attempted to notify you that you could not contract with the federal agency. • Generally, this process occurs where you, the contractor, are not qualified or are not adequately performing under a contract, or have violated a regulation or law pertaining to the contract. Why am 1 required to sign this certification? You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549) requires Washington Military Department ensure that persons or companies that contract with Washington Military Department are not prohibited from having federal contracts. What is Executive Order 12549? Executive Order 12549 refers to Federal Executive Order Number 12549. The executive order was signed by the President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from participating in federal contracts or grants. Federal agencies have codified this requirement in their individual agency Code of Federal Regulations (CFRs). What is the purpose of this certification? The purpose of the certification is for you to tell Washington Military Department in writing that you have not been prohibited by federal agencies from entering into a federal contract. What does the word "proposal' mean when referred to in this certification? Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from you to Washington Military Department. What or who is a "lower tier participant'? Lower tier participants means a person or organization that submits a proposal, enters into contracts with, or receives a grant from Washington Military Department, OR any subcontractor of a contract with Washington Military Department. If you hire subcontractors, you should require them to sign a certification and keep it with your subcontract. What is a covered transaction when referred to in this certfcation? Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract with or receive money from Washington Military Department. Covered Transaction does not include mandatory entitlements and individual benefits. Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any Federal department or agency. If requested by Washington Military Department, the Contractor shall complete a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the Contractor for this Contract shall be incorporated into this Contract by reference. 38 SIGNATURE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT Camp Murray, Washington 98430 -5122 Please read instructions on reverse side before comoleting this form. NAME OF ORGANIZATION DATE SUBMITTED City of Federal Way 10/23/2013 PROJECT DESCRIPTION CONTRACT NUMBER Emergency Management Performance Grant 2013 E14 -089 1. AUTHORIZING AUTHORITY SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE Skip Priest Mayor Cary M. Roe, P.E. Director of Parks, Public Works,© 72. AUTHORIZED TO SIGN CONTRACTS /CONTRACT AMENDMENTS SIGNATURE PRINT OR TYPE NAME TITLE Cary M. Roe, P.E. Director of Parks, Public Works,® Ray Gross Deputy Emergency Manager 3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT SIGNATURE PRINT OR TYPE NAME TITLE Cary M. Roe, P.E. Director of Parks, Public Works, I Ray Gross Deputy Emergency Manager \\NAC-MOL` WOMEWAREW.... \WP\SIGNAUTH Revised 3/03 39 Form W -9 Request for Taxpayer Give Form to the (Rev. August Identification Number and Certification requester. not Department of the Treasury the I Send tO the IRS. Intemal Ravens Service Name (as shown on your income tax return) City of Federal Way N Business name/disregarded entity name, if different from above a� m Q c Check appropriate box for federal tax classification: Exemptions (see instructions): ° ❑ Individual/sole proprietor ❑ C Corporation E] S Corporation ❑ Partnership ❑ Trust/estate w a p Exempt payee code (if any) c+ ❑ Limited liability company. Enter the tax classification (C =C corporation, S=S corporation, P= partnership) Do- Exemption from FATCA reporting c code (if any) • c IL ❑ Other (see instructions) lo- v Address (number, street, and apt. or suite no.) Requester's name and address (optional) 33325 8th Avenue South m City, state, and ZIP code m W Federal Way, WA 98003 List account numbers) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line Social security number to avoid backup withholding. For individuals, this is your social security number pag However, fora resident alien, sole proprietor, or disregarded entity, see the Part I' instructions on page 3. For other FM _ m _ entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer identification number M11 -111 Y1 64515101 number to enter. Under penalties of perjury, 1 certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (defined below), and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign I Signature of Here U.S. person ► Date ► General Instructions Section references are to the internal Revenue Code unless otherwise noted. Future developments. The IRS has created a page on IRS.gov for information about Form W -9, at www.1rs.gov 1w9. Information about arty future developments affecting Form W -9 (such as legislation enacted after we release it) will be posted on that page. Purpose of Form A person who Is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, payments made to you in settlement of payment card and third parry network transactions, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Form W -9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct Note. If you are a U.S. person and a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W -9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, • An estate (other than a foreign estate), or • A domestic trust (as defined in Regulations section 301.7701 -7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners' share of effectively connected taxable income from such business. Further, in certain cases where a Form W -9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States rovide co W-0 t th rt h' t brsh S 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If p orm - o e pe ners ip o esta your U. . status applicable, you are also certifying that as a U.S. person, your allocable share of and avoid section 1446 withholding on your share of partnership income. any partnership income from a U.S. trade or business is not subject to the Cat. No. 231X Form W -S (Rev. 8 -2013) COUNCIL MEETING DATE: November 19, 2013 ITEM #: ....... ............................... ................._ .................. ............................. ..._...._ ......................... ..................... ............................... .... ............... ......... _..................... ......................... ........... ............................. ................... .................................. .......................... ............................. ........... .._........ _................................................................... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Panther Lake Open Space Trail Project 85% design status report POLICY QUESTION: Should the Council authorize staff to proceed with the design of the Panther Lake Open Space Trail Project and return to Parks Commission, PRHSPS and Council at the 100% design completion for further reports and authorization? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: November 19, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey P.E. — Street Systems_ Project Engineer__ DEPT: Public Works Attachments: Parks, Recreation, Human Services & Public Safety Committee memorandums dated November 12, 2013 - Panther Lake Open Space Trail project; 85% design status report. Options Considered: 1. Authorize staff to finalize the design of the Panther Lake Open Space Trail Project and return to Parks Commission, PRHSPS and Council at the 100% design completion for further reports and authorization? 2. Do not authorize proceeding to the 100% design and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 19, 2013 Council Consent Agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: Conunifee Council Committee Council COMMITTEE RECOMMENDATION: Committee recommends forwarding Option 1 to the November 19, 2013 Council Consent Agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with the design of the Panther Lake Open Space Trail Project and return to Parks Commission, PRHSPSC and Council at the 85% design completion for further reports and authorization " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED /DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/20 10 RESOLUTION # 41 CITY of :*SAL Federal Way Parks and Facilities Division Date: November 12, 2013 To: PRHSPS Council Committee Via: Mayor Skip Priest Cary M. Roe, P. E., Director of Parks, Public Works & Emergency Mgmt.r� From: Stephen Ikerd, Parks & Facilities Manager John Mulkey, Street Systems Project Engineer Subject: Panther Lake Open Space Trail project; 85% design status report. Background: The City has been working with the consultant Huitt- Zollars on the design for the development of a loop trail around Panther Lake with a connection to the BPA trail, and add parking and site improvements as funding becomes available. This 85 % project design includes the following site improvement elements: 1. Paved pedestrian trail around Panther Lake with a connection to the BPA trail. 2. Create an associated parking lot with a new driveway access to SW Campus Dr. 3. Park monument sign. 4. Utility connections. 5. SEPA Documentation Replacement of the Eagle Scout Bridge was considered to be prohibitively expensive within the existing budget as the existing bridge can be made ADA accessible and is structurally sound. Environmental Documentation (SEPA) will be inclusive of all of the project components, including Playground Equipment Area that is not part of this design project. Picnic shelter area. Restroom. Park fixtures; picnic tables, benches, garbage can holders, etc. Interpretive signage. SEPA Documentation is being finalized and will be submitted later this month. Project Estimated Expenditures: Phase Paved Pedestrian Trail Parking Lot & New Driveway (Including utilities and Mon. sign) Project design Contract $253,100 $ 0 Misc. Expenditures $7,813 2014 Construction Cost $568,404 $375,855, 10% Construction Contingency $56,840 $37,585 12.5% Construction Management $71,050 $46,982 Total Construction Estimate $957,207 $460,422 Available Budget: King County Trail Levy (2008 through 2013) $848,000 City Funds (REET) $140,000 Total Available Budget $988,000 42 The current shortfall including the trail construction, parking lot, and entrance improvements is estimated at $429,629. The Department will apply for grants, accept donations, research mitigation sources and other opportunities to complete the project. Staff recommends proceeding with project design to 100% for the following elements: 1. Paved pedestrian trail around Panther Lake with a connection to the BPA trail. 2. Create an associated parking lot with a new driveway access to SW Campus Dr. 3. Park monument sign. 4. Utility connections. The Parks and Recreation Commission recommend approval of Staff Recommendation.. 43 This Page Left Blank Intentionally 44 SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) GRANT - TARGET ZERO TEAMS MOU POLICY QUESTION: Should the City Of Federal Way / Police Department accept grant funds in the amount of $6,528.00? This funding will be used for overtime DUI Target Zero Team patrols. COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: November 12, SAFETY COUNCIL COMMITTEE (PRHS &PS) 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Lt. Jim Nelson Attachments: 1. PRHS &PS Memo 2. TZT Memorandum of Understanding 2013 Options Considered: 1. Accept Grant 2. Reject Grant MAYOR'S RECOMMENDATION: MAYOR APPROVAL: DEPT: Police 1'22w - DIRECTOR APPROVAL: i3, Ir 1) f -'�) ,. ,� Comm ee Council Comm�tte Council COMMITTEE RECOMMENDATION: I move to forward the proposed WTSC Target Zero Teams MOU to the November 19, 2013 City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Target Zero Team MOU Agreement, effective October 1, 2013 through September 30, 2014 with a total compensation of $6,528.00, and authorize the Chief or Deputy Chief to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED /DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/20 10 RESOLUTION # 45 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: November 12, 2013 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police SUBJECT: Acceptance of WTSC Grant Money for Target Zero Teams DUI patrols. Background The Washington Traffic Safety Commission (WTSC) and the City of Federal Way have an existing partnership, focused on DUI and Seatbelt enforcement. WTSC funding has allowed Federal Way Police to strengthen DUI and Seatbelt enforcement through overtime funded patrols. Proposal That the City Of Federal Way accepts a Memorandum of Understanding (MOU) for a term of: October 01, 2013 through September 30, 2014. The MOU is specifically for overtime funded DUI patrols in the amount of $6,528.00. Funding Source Washington Traffic Safety Commission (WTSC). 1 46 04 �g SPATg Q MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION Target Zero Teams South King County Target Zero Task Forces Law Enforcement RECEIVED Cy I i 2013 Traffic Safety THIS AGREEMENT, pursuant to Chapter 39.34 RCW, is made and entered into by and between the FEDERAL WAY POLICE DEPARTMENT (agency initials or Agency or Contractor) and the Washington Traffic Safety Commission (WTSC). TERM: October 1, 2013 to September 30, 2014 AMOUNT: NOT TO EXCEED $6.528 CFDA # 20.616 IT IS THE PURPOSE OF THIS AGREEMENT to provide funding for King County Law Enforcement Agencies to participate in the Target Zero Teams project. GOAL: to reduce the number of people killed or seriously injured by impaired drivers in King County through aggressive, multi - jurisdictional, high - visibility patrols using an integrated systems approach to traffic safety which is evidenced -based and targets the locations where the most safety benefit can be realized. IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. SCOPE OF WORK: The Target Zero Team DUI patrols will be deployed at times and locations where data indicates that the most safety benefit can be realized as determined by the King County DUI and Traffic Safety Task Force. Off=icers will also work on the King County Home Safe Bar program, with approval of the South King County Target Zero Manager or the law enforcement liaison to the task force. 2. CONDITIONS: Agency will deploy highly skilled officers in coordination with other King County Law Enforcement agencies, the King County DUI and Traffic Safety Task Force, and the WSP District 2 Target Zero Team to generate the highest amount of deterrence possible. Agency certifies that all officers participating in these patrols are SFST trained. To meet this requirement: Created: August 2013 TZT South King County LE MOU 2014 Page 1 of 4 47 Officer must be BAC certified and have passed the SFST refresher training within the prior three years, or Officer must have successfully completed Advanced Roadside Impaired Driving Enforcement (ARIDE) within the prior three years, or Officer must be a certified Drug Recognition Expert. 3. PAYMENT FOR LAW ENFORCEMENT: Agency will provide commissioned law enforcement with appropriate equipment (vehicle, radar, etc.) and on an overtime basis (not to exceed 1.5 times their normal salary plus Agency's contributions to employee benefits including FICA, Medicare, Worker's Compensation and unemployment) to participate in these emphasis patrols and the Home Safe Bar Program. 4. Jail booking cost (booking fee + daily rate) that result from a law enforcement officer from one jurisdiction making an arrest while on Target Zero Teams patrol in another jurisdiction will be considered for reimbursement with approval from the Target Zero Manager or her designee. 5. DISPATCH: WTSC will reimburse communications officers /dispatch personnel for work on this project providing Agency has received prior approval from the Target Zero Manager or law enforcement liaison to the task force. 6. GRANT AMOUNT: Your agency is allotted $6.528 dollars for the cost of this project. This allocation may be increased by your Target Zero Manager during the above campaign(s), without amending this agreement PROVIDED THAT the increase in the allocation does not exceed 50% of the original amount. Any increase in allocation exceeding 50% will require an amendment to this document. 7. PERFORMANCE STANDARDS: a. All participating law enforcement are required to have 3 self - initiated contacts per hour of enforcement, or show DUI arrests with working on Target Zero DUI patrols. A completed emphasis log is required. b. All persons working on the Home Safe Bar Program are required to fill out the Home Safe Bar Program log. c. Some violator contacts may result in related, time - consuming activity. This activity is reimbursable. d. Other activities, such as collision investigation or emergency response that are not initiated through emphasis patrol contact WILL NOT be reimbursed. 8. REIMBURSEMENT OF CLAIMS: Claims for reimbursement must include: a. Invoice Voucher (A19 -1A Form). Created: August 2013 TZT South King County LE MOU 2014 Page 2 of 4 48 • Agency identified as the "Claimant "; • A Federal Tax ID #; and, • Original signature of the agency head, command officer or contracting officer. b. Payroll support documents (signed overtime slips, payroll documents). c. Officer TZT Emphasis Patrol Activity Logs (attached) showing 3 or more self- initiated contacts per hour and /or DUI arrests for reimbursement for any patrol overtime reimbursement. d. Home Safe Bar program logs (attached) for any reimbursement for participation in the Home Safe Bar program. e. The Invoice Voucher (A19 -1A Form), payroll supporting documents, and Emphasis Patrol Activity Logs, and /or Home Safe Bar program logs shall be submitted to your Target Zero Manager for review. The Target Zero Manager will forward these documents to WTSC for processing and payment. 9. DEADLINE FOR CLAIMS: All claims for reimbursement for emphases conducted prior to June 30 must be received by WTSC no later than August 15. Claims for activity conducted between July 1 and September 30 must be received by WTSC no later than November 15. Monthly billing is preferred. NOTE: This means that all claims must be received by the South King County Target Zero Manager no later than October 31. 10. DISPUTES: Disputes arising under this Memorandum shall be resolved by a panel consisting of one representative of the WTSC, one representative from Agency, and a mutually agreed upon third party. The dispute panel shall decide the dispute by majority vote. 11. TERMINATION: Either party may terminate this agreement upon 30 days written notice to the other party. In the event of termination of this Agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. 12. SUPPLANTING DISCLAIMER: I certify that none of the funds for this project supplant the normally budgeted funds of this agency nor do these funds pay for routine traffic enforcement normally provided by this agency. Created: August 2013 TZT South King County LE MOU 2014 Page 3 of 4 49 IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED l�THIS AG EEMEN,T,. Agency Washington �Traff/ic,SOety Commission Contracting Agent nt)� / Date % Signature /Os / °o /3 Date Agency address (for mailing fully executed MOU); -ft 9�,r- 611- wA4/ w4 Agency PIO contact: CAI-R Y G�c% 253 /Z"D � 9003 p1) ins. .s c+ & Please return two signed MOUs to your Target Zero Manager. Sara Wood. South Kina Countv Taraet Zero Manacier Kent Police Department 2204 1h Ave. S. Kent, WA 98032 253 - 856 -5851 swood @kentwa.gov Target Zero Manager will return to: Shelly Baldwin, WTSC Impaired Driving Program Manager 621 -8 th Avenue SW, Suite 409, PO Box 40944 Olympia, WA 98504 -0944 360.725.9889 sbaldwin @wtsc.wa.gov Created: August 2013 TZT South King County LE MOU 2014 Page 4 of 4 50 SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) GRANT - TARGET ZERO TEAMS MOU POLICY QUESTION: Should the City Of Federal Way / Police Department accept grant funds in the amount of $8,400.00? This funding will be used for overtime DUI ($7,000.00) Target Zero Team patrols and overtime Seatbelt ($1,400.00) patrols. COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: November 12, SAFETY COUNCIL COMMITTEE (PRHS &PS) 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Lt. Jim Nelson Attachments: 1. PRHS &PS Memo 2. TZT Memorandum of Understanding 2013 Options Considered: 1. Accept Grant 2. Reject Grant MAYOR'S RECOMMENDATION: DEPT: Police MAYOR APPROVAL: DIRECTOR APPROVAL: 3).J1Q4, commi ee Council irn c� COMMITTEE RECOMMENDATION: I move to forward the proposed WTSC Targetvze b Teams Moull the November 19, 2013 City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Target Zero Team MOU Agreement, effective October 1, 2013 through September 30, 2014 with a total compensation of $8,400.00, and authorize the Chief or Deputy Chief to sign said Agreement. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 51 4 *4 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: November 12, 2013 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police SUBJECT: Acceptance of WTSC Grant Money for Target Zero Teams DUI & Seatbelt Patrols. Background The Washington Traffic Safety Commission (WTSC) and the City of Federal Way have an existing partnership, focused on DUI and Seatbelt enforcement. WTSC funding has allowed Federal Way Police to strengthen DUI and Seatbelt enforcement through overtime funded patrols. Proposal That the City Of Federal Way accepts a Memorandum of Understanding (MOU) for a term of: October 01, 2013 through September 30, 2014. The MOU is for overtime funded DUI patrols ($7,000.00) and overtime funded Seatbelt patrols ($1,400.00). Funding Source Washington Traffic Safety Commission (WTSC). 1 52 MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION THIS AGREEMENT, pursuant to Chapter 39.34 RCW, is made and entered into by and between the FEDERAL WAY POLICE DEPARTMENT (Agency) and the Washington Traffic Safety Commission (WTSC). IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies to conduct multijurisdictional, high visibility enforcement (HVE), traffic safety emphasis patrols (as outlined in Addendum A), in support of Target Zero priorities. The Target Zero Manager and Law Enforcement Liaison assigned to your county shall coordinate the Scope of Work as outlined below: TERM: October 1, 2013 -September 30, 2014 AMOUNTS Impaired Driving: $7,000 CFDA# 20.600 Seat Belts: $1,400 CFDA # 20.602 These funds shall not be commingled and are only to be utilized for the specific emphasis area. SWV 0015957 -00 (Agency) Statewide Vendor Number IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. GOAL: To reduce traffic related deaths and serious injuries by engaging in impaired driving and occupant protection multijurisdictional HVE patrols. 2. SCOPE OF WORK: Impaired Driving: Agency will engage in multijurisdictional HVE patrols for all or part of the following: Holiday DUI Patrols; November 27, 2013 — January 1, 2014 Summer Kick -Off DUI Patrols; July 1, 2014 — July 13, 2014 Drive Sober or Get Pulled Over Labor Day DUI Crackdown;. August 15, 2014 - September 1, 2014. Created: August 7, 2013 53 Page 1 of 9 These DUI patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. Patrols shall not begin before 4:00 pm and will occur Friday- Sunday, with the exception of: Wednesday and Thursday, November 27 and 28, (Thanksgiving); Tuesday, December 31 and Wednesday, January 1 (New Year's Eve); Thursday, July 3 (4t' of July holiday), and; Monday, September 1 (Labor Day.) Seat Belts: Agency will engage in multijurisdictional HVE seat belt-focused patrols on some or all of the following dates: Click it or Ticket - May 19 — June 1, 2014 These patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. Wherever possible these patrols shall occur in areas with the lowest seat belt use rates. These patrols will not begin before 4:00 pm. Agency agrees to take a zero tolerance approach to seat belt and child car seat violations. Law enforcement officers will complete the Emphasis Patrol Activity Logs and forward to their Target Zero Manager within 48 hours of the completion of the seat belt patrols. 3. CONDITIONS: For each of the emphasis patrols listed above, Multiiurisdictional High Visibility Enforcement Protocols, as outlined in Addendum A of this document will be followed. These protocols are incorporated in their entirety to this document by reference. Exceptions to these protocols may only be provided by the WTSC Program Director. These are enforcement activities intended to apprehend impaired drivers, and unbuckled vehicle occupants. It is expected that Notices of Infraction /Citation (NOI /C's) will be issued at contact unless circumstances dictate otherwise. Standardized Field Sobriety Testing (SFST) Training Requirement Agency certifies that all officers participating in these patrols are SFST trained. To meet this requirement: • Officer must be BAC certified and have passed the SFST refresher training within the prior three years, or • Officer must have successfully completed Advanced Roadside Impaired Driving Enforcement (ARIDE), or • Officer must be a certified Drug Recognition Expert. Created: August 7, 2013 Page 2 of 9 54 Media Contacts: All of these patrols are conducted as part of a highly publicized, statewide effort. As such, publicity campaigns about these patrols are planned to alert the public to the fact that extra patrols are targeting these violations. Therefore, Agency must provide the names of at least two agency officers who can be available for media requests and questions. *At least one of the individuals listed below must be available for weekend media contacts, beginning at noon on Fridays before mobilizations: CA -T1*1 SG #P_ ocK � rp Name/Title X135_46_6 Office Phone & e -mail kz,4 Cell Phone Available weekends per above ?* Name/Title Ilk ffice Phone & e -mail Cell Phone ❑ Available weekends per above ?* 4. PAYMENT FOR LAW ENFORCEMENT: Agency will provide commissioned law enforcement with appropriate equipment (vehicle, radar, PBTs etc.) to participate in these emphasis patrols. WTSC will reimburse for overtime at 1.5 times officer's normal rate plus Agency's contributions to employee benefits including FICA, Medicare, Worker's Compensation and unemployment. 5. SHIFT LENGTH: Agency will not schedule individual officer shifts for longer than eight hours. (WTSC understands there may be instances when more than eight hours are billed because of DUI processing, etc.) 6. RESERVE OFFICERS: Agency certifies that any reserve officer for whom reimbursement is claimed has exceeded his /her normal monthly working hours when participating in this emphasis patrol and is authorized to be paid the amount requested. Agency understands that reserve officers are not eligible for overtime for this project. 7. DISPATCH: WTSC will reimburse communications officers /dispatch personnel for work on this project providing Agency has received prior approval from their local Target Zero Manager. Created: August 7, 2013 55 Page 3 of 9 8. GRANT AMOUNT: WTSC will reimburse Agency for overtime salary and benefits. The total cost of overtime and benefits shall not be exceeded in any one campaign area and funds may not be commingled between campaign areas. Upon agreement by the Agency and the local Target Zero Manager, the DUI or Occupant Protection allocation may be increased or decreased without amending this agreement PROVIDED THAT the increase in the allocation does not exceed 50% of the original agreed amount for the specific emphasis area. Any increase in allocation exceeding 50% will require an amendment to this document. 9. PERFORMANCE STANDARDS: a. Participating law enforcement officers are required to make a minimum of 3 self - initiated contacts per hour of enforcement. b. Some violator contacts may result in related, time - consuming activity. This activity is reimbursable. c. Other activities, such as collision investigation or emergency response that are not initiated through emphasis patrol contact WILL NOT be reimbursed. 10. REIMBURSEMENT OF CLAIMS: Claims for reimbursement must include: a. Invoice Voucher (A19 Form). 1) Agency identified as the "Claimant" 2) Statewide Vendor Number 3) A Federal Tax ID # 4) Original signature of the agency head, command officer or contracting officer, and 5) Other information denoted by arrows on the form. b. Payroll support documents (signed overtime slips, payroll documents, etc.). c. Emphasis Patrol Activity Logs showing 3 or more self - initiated contacts per hour. Emphasis Patrol Activity Logs cannot be modified. Payment cannot be made unless these activity logs are included. The Invoice Voucher (A19 Form), payroll supporting documents, and Emphasis Patrol Activity Logs shall be submitted to your Target Zero Manager for review and approval. The Target Zero Manager will forward these documents to WTSC for processing and payment. Created: August 7, 2013 Page 4 of 9 56 11. DEADLINES FOR CLAIMS All claims must be approved by your Target Zero Manager, please allow adequate time for processing in order to meet the following deadlines: a. First Deadline: All claims for reimbursement for emphasis conducted from October 1, to June 30, must be received by WTSC no later than August 15, 2014. b. Second Deadline: All claims for reimbursement for emphasis conducted between July 1 and September 30 must be received by WTSC no later than November 15, 2014. Invoices submitted for reimbursement after the above dates, will not be paid. WTSC will NOT accept faxed invoices. 12. DISPUTES: Disputes arising under this Memorandum shall be resolved by a panel consisting of one representative of the WTSC, one representative from Agency, and a mutually agreed upon third party. The dispute panel shall decide the dispute by majority vote. 13. TERMINATION: Either party may terminate this agreement upon 30 days written notice to the other party. In the event of termination of this Agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. 14. SUPPLANTING DISCLAIMER: I certify that none of the funds for this project supplant the normally budgeted funds of this agency nor do these funds pay for routine traffic enforcement normally provided by this agency. Created: August 7, 2013 57 Page 5 of 9 IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT. 4-4.7 A4-7 Agen4 Signature 4OV 11'4.114,T� Printe Name /o zl Lts (Date) WTSC Signature Printed Name (Date) Agency Address (where fully executed copy of this document will be mailed): 3 —kM-r- 8 7,- .5 . Street City, ,,,V4- f 8-043 Zip I Attn: ilssAsro►JT �5/NETT� i4c� Please return this signed MOU (No later than October 18, 2013) to your Target Zero Manager: Sara Wood Kent Police Department 220 4th Ave. S. Kent, WA 98032 Target Zero Manager will forward this signed document to: Angie Ward, WTSC 621 — 8th Avenue SW, Suite 409 PO Box 40944 Olympia, WA 98504 -0944 360.725.9888 No later than October 31, 2013 Created: August 7, 2013 Page 6 of 9 58 Addendum A Multiiurisdictional High - Visibility Enforcement Protocols Purpose This protocol is intended to guide Target Zero Managers, Law Enforcement Liaisons, and law enforcement agencies in coordinating multijurisdictional high visibility enforcement (HVE) mobilizations to address impaired driving and seat belt use. These mobilizations are funded by federal highway safety grants. Goal The goal of multijurisdictional high - visibility campaigns is to reduce fatal and serious injury collisions through the coordination of: • Publicity addressing increased enforcement, and • Increased contacts and arrests of violators. Method Funding from the Washington Traffic Safety Commission (WTSC) will support multijurisdictional HVE patrol activities to increase the number of officers working on impaired driving, and occupant protection enforcement. Public education and media will be coordinated by the Target Zero Manager and Law Enforcement Liaison. The law enforcement activity will support the media effort by demonstrating to the public that the media messages are true; i.e., that "extra enforcement patrols (with a particular focus) are going on now" so that the public takes the media messages seriously. The media work will support the police effort by encouraging voluntary compliance with the law. The objective of multijurisdictional HVE patrol activities is to change driver behavior by raising the awareness of increased enforcement. Definitions: • HVE is enforcement of the law in conjunction with publicity that draws the attention of the public to the enforcement activity. Created: August 7, 2013 59 Page 7 of 9 • Multijurisdictional enforcement is defined as a minimum of three law enforcement agencies (LEA's) or patrol units participating at a designated date and time, enforcing a specific activity, in a location determined by the local Target Zero Task Force. Responsibilities WTSC: • Provide Funding. • Provide state /local traffic fatality and serious injury data • Coordinate paid media at the state level. • Lead news media efforts (if not lead by local TZM) for: • Holiday DUI • Click It or Ticket • Drive Hammered Get Nailed. • Summarize enforcement activity. • Report results to the National Highway Traffic Safety Administration. Target Zero Manager and Law Enforcement Liaison: • Lead the development of Multijurisdictional High Visibility Enforcement Mobilization Plans. • Coordinate mobilization briefings. • Lead news media efforts for: o Summer DUI • Lead news media efforts (optional) for all other mobilizations. • Review and approve all MOUs, invoices, and other documentation before submission to WTSC. This includes follow -up on incomplete invoicing paperwork and Emphasis Patrol Activity Logs with unexplained low contacts. Law Enforcement Agencies: • Send a representative to local task force meetings to plan mobilization locations and exact dates. Created: August 7, 2013 60 Page 8 of 9 • Ensure availability of agency media contact, noted on page 3 of this agreement, prior to and during all mobilization dates. • Provide commissioned police officer(s) (active or paid reserve) with appropriate equipment (vehicle, radar, etc.) to participate in multijurisdictional HVE patrols. • Ensure that officers assigned to the multijurisdictional HVE campaigns are qualified to enforce the impaired driving laws as outlined on page 2, section 3 of this agreement. • Require all officers participating in multijurisdictional HVE patrols to attend mobilization briefings. • Ensure officers working the overtime conduct a minimum of three (3) self- initiated contacts per hour. This is an enforcement activity that is intended to apprehend violators. It is expected that a Notice of Infraction /Citation (NOI /C) will be issued at contact unless circumstances dictate otherwise. It is understood that violator contacts may result in related, time - consuming activity. Such activity will be considered for reimbursement. Activity other than that initiated through HVE patrol contact (investigating collisions, emergency responses, etc.) will be the responsibility of the contracting agency and may not be considered for reimbursement. • Require officers -to complete and submit multijurisdictional HVE patrol productivity on WTSC Emphasis Patrol Activity Log. Agency Signature Created: August 7, 2013 // /_/_ Date 61 Page 9 of 9 This Page Left Blank Intentionally COUNCIL MEETING DATE: N/A ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CENTER FOR CHILDREN AND YOUTH JUSTICE POLICY QUESTION: N/A — Information Only COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: SAFETY COUNCIL COMMITTEE (PRHS &PS) November 12, 2012 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® ❑ City Council Business ❑ Resolution Other Information Onlv STAFF REPORT BY: Brian J. Wilson, Chief of Police DEPT: Police Department Attachments: 1. PRHS &PS Committee Staff Report Memo 2. MOU between Center for Children and Youth Justice and Federal Way Police Department 3. Suburban KC County Coordinating Council on Gangs handout. Options Considered: N/A — Information Only MAYOR'S RECOMMENDATION: MAYOR APPROVAL: DIRECTOR APPROVAL: ,(�� /w1 �`!� su A Come ttee Council Committee Counci COMMITTEE RECOMMENDATION: N/A — Information Only Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: N/A — Information Only (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 63 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: November 12, 2013 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police SUBJECT: MOU between Center for Children and Youth Justice and the Federal Way Police Department The Federal Way Police Department has entered into an agreement with the Center for Children and Youth Justice in order to reduce Gang activity in Federal Way and throughout King County. In 2013 Federal Way began working with the Center for Children and Youth Justice and would like to remain a committed member of the Suburban KC Coordinating Council on Gangs. Federal Way Police would like to decrease gang activity by communicating with children and youth using criminal justice intervention and training. The Suburban KC Coordinating Council has identified key problem areas and developed goals to address them, which can all be review on the attached Implementation Plan. 1 64 MEMORANDUM OF UNDERSTANDING BETWEEN CENTER FOR CHILDREN AND YOUTH JUSTICE and FEDERAL WAY POLICE DEPARTMENT SUBURBAN KING COUNTY COORDINATING COUNCIL ON GANGS IMPLEMENTATION PLAN PURPOSE: The purpose of this Memorandum of Understanding (MOU) between the Center for Children & Youth Justice (CCYJ) and the Federal Way Police Department is to affirm that the Federal Way Police Department will remain a committed member of the Suburban King County Coordinating Council ( "Council ") on Gangs, and will support the Council's implementation plan activities. Attachment 1, a copy of the draft implementation plan dated November 1St, 2013 is incorporated herein by this reference. OBLIGATIONS: CCYJ agrees to: Provide staff support to the Council and Federal Way Police Department during plan implementation 2. Convene and staff workgroup meetings as provided in the Council's implementation plan activities Federal Way Police Department Agrees to: 1. Support the efforts of CCYJ and the Council in furtherance of the implementation of plan activities 2. Contribute to the services of the multidisciplinary intervention teams, if applicable 3. Implement a uniform data collection protocol for gang - involved persons and incidents 4. Participate in training for School Resource Officers on how to work with gang involved youth 5. Initiate a public information campaign on gun safety in the home throughout the region 6. Support, as appropriate, collaborative response to gang violence involving community organizations, schools, law enforcement and local government agencies as outlined by the implementation plan CCYJ- Federal Way Police Department Page 1 of 2 65 PERIOD OF PERFORMANCE: This MOU between CCYJ and the Federal Way Police Department shall be in effect January 1, 2014 -June 30, 2015. CONTACTS: The CCYJ contact for this agreement is Anica Stieve, (206) 696 -7503, ext. 20. The Federal Way Police Department contact for this agreement is Brian Wilson, brian .wilson @cityoffederalway.com This Agreement, consisting of two (2) pages, is executed by the parties signing below, who warrant that they have authority to execute this Agreement. When all parties have signed this document, a copy of the fully executed agreement shall be sent to all parties for their records. Justice Bobbe Bridge (ret.) President/CEO Center for Children & Youth Justice Brian i n Chief of olice Federal Way Police Department Date: Date: /u 1.3lJold) 3 CCYJ- Federal Way Police Department Page 2 of 2 66 c' y bwA a Grp Z �fl H 67 3 tD 3 0 rt a 0 z 0 m 3 Cr m N 0 MEA W 0 Q 3 to N (A C Cr C Cr n O C 3 0 0 an CL 7- W 0 c n c� H 0 ro i d 0 W 5 5 5 4 4 G) cn o CD s M �_. 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CS 'a C2 CD CD p {a p (a N ••o .c N `a p N O X N N cr �(a� -� � 5' 3 CD �' O N ((n f A A .P CL T IB 0 O a at O Cc O i as C1 V O O CD CL a� .0 .O O st t,7 CL 1 n N CD n at CL v O 0 O O �J X rn This Page Left Blank Intentionally 90 COUNCIL MEETING DATE: November 19, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION: ESTABLISHING A PROTOCOL FOR PRIVATE DEVELOPMENT OF CITY PROPERTY POLICY QUESTION: Should the City Council adopt the resolution establishing a protocol for private development of City property? COMMITTEE: PRHS &PS MEETING DATE: 11/12/13 CATEGORY: El Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑ Other STAFF REPORT BY: Pat Richardson Ci AttgMe DEPT: Law Attachments: Proposed resolution establishing a protocol for private development of City property. Options Considered: 1. Adopt the resolution establishing a protocol for private development of City property. 2. Modify the resolution establishing a protocol for private development of City property. 3. Reject the propose resolution. MAYOR'S RECOMMENDATION: Establish a protocol for .private development of City property MAYOR APPROVAL: DIRECTOR APPROVAL: CommNe Council Initial COMMITTEE RECOMMENDATION: I move to forward the proposed resolution establishing a protocol for private development of City property to the November 19, 2013 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of Option °' BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 'DENIED 1ST reading 0 TABLED/DEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 08/12/2010 RESOLUTION # 91 RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, Establishing a Protocol for Private Development of City Property. WHEREAS, the City Council of the City of Federal Way recognizes the importance of partnering with different organizations in the City to enhance opportunities for the public; and WHEREAS, the City Council desires to establish a protocol for private development of City Property; and WHEREAS, the purpose of the protocol is to provide consistency for addressing requests, and to outline a process for providing preliminary information and obtaining Council approval prior to beginning the development process; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Development of City Propert. A proposal to develop City property must be for the public's 'benefit. Section 2. Proposed Project. The proposed project will neither present an adverse impact to the community, nor present an unreasonable risk to the City. Section 3. Preliminary Information. The following preliminary information will accompany any request to develop City property: 1. The name of the individual or organization seeking to develop City property. 2. A concept of the proposed development and how it will benefit the .public. 3. Identified funding source for the proposed development. Resolution No. 13- 92 Page 1 of 3 Rev 1/10 4. Identified entity or organization that will be responsible for the ongoing maintenance and operation of the proposed project. 5. Identified areas of potential risk to the City and the proposed measures to mitigate the identified risks. Section 4. Submit the Request to the Mayor's Office. The request, along with the information outlined in Section 3above will be submitted to the Mayor's Office. Ifthe information is sufficient, the Mayor will submit the request to Council for consideration. Section 5. Council consideration. Council will consider the request in a public meeting. If Council determines that the proposed development will provide a benefit to the public, will enhance the City, and does not pose an unreasonable risk to the City, the Council will direct the developer begin the development process by applying for permits and working with Staff. Section 6. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 7. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 8. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Resolution No. 13- 93 Page 2 of 3 Rev 1/10 Section 9. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. :RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of 22013. CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: KAreso\2013 \private develop(2) Resolution No. 13- 94 Page 3 of 3 Rev 1/10 COUNCIL MEETING DATE: November 19, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: CODE UPDATE TO INCORPORATE STATE LAW POLICY QUESTION: Should the City Council approve the proposed ordinance modifying Federal Way Revised Code 6.75.010 to comply with State law? COMMITTEE: PRHS &PS MEETING DATE: 11/12/13 CATEGORY: ❑ Consent Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Pat Richardson City Attorney _ DEPT: Law State law now provides in two sections that it is a gross misdemeanor in certain situations where a sex offender or kidnapping offender does not register, and that the statute of limitations continues with the violation. RCW 9A.44.132 (2), RCW 9A.44.132 (3) (b) and RCW 9A.44.132(4) were inadvertently omitted in the previous criminal code updates. Attached: Proposed ordinance modifying FWRC 6.75.010 incorporating State law. Options Considered: 1. Approve the proposed ordinance amending FWRC 6.75.010 by incorporating RCW 9A.44.132(2), RCW 9A.44.132 (3) (b), and RCW 9A.44.132 (4). 2. Reject the proposed ordinance amending FWRC 6.75.010. MAYOR'S RECOMMENDATION: Amend FWRC 6.75.010 by incorporating State law. gy MAYOR APPROVAL: d&14<D DIRECTOR APPROVAL: Comnatee Council initial COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on November 19, 2013). Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): 1ST READING OF ORDINANCE (DATE): "I move to forward approval of the ordinance to the December 3, 2013 Council Meeting for adoption. " 2ND READING OF ORDINANCE (DATE): "I move approval of the proposed ordinance." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION. ❑ APPROVED COUNCIL BILL # Q DENIED 1ST reading 13 TABLED/I)EFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 95 ORDINANCE NO. 13- AN ORDINANCE of the City of Federal Way, Washington, relating to Failure to Register as Sex Offender or Kidnapping Offender; amending FWRC 6.75.010. (Amending Res. No. 09 -539, § 1, 1 -6 -09; Ord. No. 04- 463, § 7,8-3-04; Ord. No. 02 -429, § 11,11 -19 -02; Ord. No. 00 -374, § 18, 9- 19 -00; Ord. No. 91 -89, § 1(9.36.010),3-5-91. Code 2001 § 6 -316.) WHEREAS, Federal Way Revised Code ( "FWRC ") 6.75.010 adopts criminal statues by reference to State Law as codified in the Revised Code of Washington ( "RCW "); and WHEREAS, 9A.44.132(2), failure to register as a sex offender is a gross misdemeanor; and WHEREAS, 9A.44.132(3)(b), failure to register as a kidnapping offender is a gross misdemeanor; and WHEREAS, 9A.44.132(3)(b)(4), unless the offender is relieved of the duty to register pursuant to RCW 9A.44.141 and 9A.44.142, a violation of this section is a ongoing offense for the purposes of the statute of limitations under RCW 9A.04.080; and WHEREAS, the City Council of Federal Way finds it is in the best interest of the citizens to incorporate State Law into the FWRC. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. FWRC 6.75.010 is hereby amended to read as follows.: 6.75.010 Conduct prohibited. The following state statutes are adopted by reference: RCW 9.03.010 Abandoning, discarding refrigeration equipment. 9.03.020 Permitting unused equipment to remain on premises. 9.03.030 Violation of RCW 9.03.010 or 9.03.020. Ordinance No. 13- 96 Page I of 3 Rev 1/10 9.03.040 Keeping or storing equipment for sale. 9.91.010 Denial of civil rights —Terms defined. 9.91.020 Operating railroad, steamboat, vehicle, etc., while intoxicated. 9.91.025 Unlawful bus conduct. 9.91.110 Metal buyers — Records of purchases — Penalty. 9A.44.130 Registration of sex offenders and kidnapping offenders — Procedures — Definition — Penalties. 9A.44.132(2) Failure to register as sex offender. 9A.44.132(3)(b) Failure to register as a kidnapping offender. 9A.44.132(3)(b)(4 ) Duty to register statute of limitations 9A.49.030 Unlawful discharge of a laser in the second degree. 28A.635.020 Willfully disobeying school administrative personnel or refusing to leave public property, violations, when — 'Penalty. 28A.635.090 Interference by force or violence — Penalty. 28A.635.100 Intimidating any administrator, teacher, classified employee, or student by threat of force or violence unlawful — Penalty. 29A.84.250 Violations — Corrupt practices. 29A.84.510 Acts prohibited in vicinity of polling place — Prohibited practices as to ballots. 42.20. 010 Powers may not be delegated for profit. 42.20.030 Intrusion into and refusal to surrender public office. 42.20.050 Public officer making false certificate. 42.20.060 Falsely auditing and paying claims. 42.20.080 Other violations by officers. 42.20.100 Failure of duty by public officer is misdemeanor. (Res. No. 09 -539, § 1, 1 -6-09; Ord. No. 04 -463, § 7, 8 -3 -04; Ord. No. 02 -429, § 11, 11- 19 -02; Ord. No. 00 -374, § 18, 9- 19 -00; Ord. No. 91 -89, § 1(9.36.010), 3 -5-91. Code 2001 § 6 -316.) Section 2. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of-this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, Ordinance No. 13- 97 Page 2 of 3 Rev 1/10 sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this 3rd day of December, 2013. CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Mordinance\2013 \offender registration— criminal update Ordinance No. 13- 98 Page 3 of 3 Rev 1/10