PRHSPSC PKT 12-10-20131. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
City of Federal Way
City Council
nan Services & Public Safety
Hylebos
MEETING AGENDA
5. PENDING ITEMS
• Veterans Memorial
Banners
Festival Days
6. NEXT MEETING: Tuesday, December 10, 2013 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members City Staff
Susan Honda, Chair Cary M. Roe, P. E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge Mary Jaenicke, Administrative Assistant II
Kelly Maloney 1
K: \PRHSPS Committee \2013 \121013 prhsps ag.doc
Action
Council
Topic
Title/ Description
Presenter
Page
or Info
Date
A.
Approval of Minutes: November 12, 2013
3
Action
N/A
B.
2014 -15 Diversity Commission Work Plan
Bennett
7
Action
Consent
1/7/14
C.
Arts Commission 2014 Contract for Services
Hutton
13
Action
Consent
1/7/14
D.
Arts Commission 2014 Work Plan
Hutton
15
Action
Consent
1/7/14
E.
Janitorial Service Contract
Ikerd
19
Action
Consent
1/7/14
F.
Funland 100% Design Phase and Authority to Bid
Ikerd
21
Action
Consent
1/7/14
5. PENDING ITEMS
• Veterans Memorial
Banners
Festival Days
6. NEXT MEETING: Tuesday, December 10, 2013 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members City Staff
Susan Honda, Chair Cary M. Roe, P. E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge Mary Jaenicke, Administrative Assistant II
Kelly Maloney 1
K: \PRHSPS Committee \2013 \121013 prhsps ag.doc
This Page Left Blank Intentionally
City of Federal Way
City Council
PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, November 12, 2013
5:30 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney
Staff Members in Attendance: Ken Miller, Deputy Public Works Director, John Mulkey, Street Systems Project
Engineer, Amy Jo Pearsall, City Attorney, Brian Wilson, Police Chief, Ray Gross, Deputy Emergency Manager,
Steve Ikerd, Parks & Facilities Manager and Mary Jaenicke, Administrative Asst. II.
Guests: Parks Commissioners Martin Moore and Laura Belvin
Chair Honda called the meeting to order at 5:30p.m.
Public Comment: None
Commission Comment: Parks Commissioner Laura Belvin spoke regarding the Panther Lake Open Space Trail
Project 85% Design Status Report. She stated that this has been a six year project. She is concerned about the
amount of money that is being spent. Ms. Belvin stated that the sight only needs access and signage to make it
useable. Some of her other concerns about the project were paved trails vs. gravel trails, and the number of parking
spots at the trailhead
Parks Commissioner Martin Moore thanked the Council for their work and their support of ADA Compliance in the
parks.
APPROVAL OF MINUTES
Committee member Burbidge moved to approve the October 8, 2013 committee minutes as written. Committee
member Maloney seconded. Motion passed.
Committee member Maloney moved to approve the October 21, 2013 special committee minutes as written.
Committee member Burbidge seconded. Motion passed.
BUSINESS ITEMS
Emergency Management Performance Grant
Mr. Gross reported that this is a FEMA Grant that the city has received for the past three years. The amount of the
grant is $36,793, and it requires a 50% match. A portion of the grant will be used to fund the Emergency
Management Specialist position for the year 2013/2014 and will also be used to help continue funding the mass
notification system CodeRed. Committee member Burbidge moved to forward the 2013/14 Emergency
Management Performance Grant award to the November 19 City Council consent agenda for approval.
Committee member Maloney seconded. Motion passed.
Panther Lake Oven Space Trail Proiect 85% Design Status Report
Mr. Mulkey provided a power point presentation. The project will include a paved pedestrian trail around Panther
Lake, parking lot, new driveway access to SW Campus Drive, signs and utility connections. Mr. Mulkey reviewed
the estimated expenditures for the project. The total project costs for the trail is $957,207 and the total project costs
for the Parking lot and driveway is $460,422 for a total construction estimate of $1,417,629. The total amount of
available funding is $848,000 from King County Trail Levy and $140,000 from city funds (REST). The current
funding shortfall is $429,629 for the combined Phase I and II of the project. There is more than enough funding to
manage the construction, design and finalize the trail. The project will be constructed in three phases; Phase 1: Trail,
Phase 2: Parking Lot/Entrance, and Phase 3: Park Facilities. The trail will be ADA compliant. The parking lot will
have 41 parking stalls. Committee member Maloney asked if the King County levy money could only be used for
this project. Mr. Ikerd answered that the money is to be used for trails or associated connections. It does not have to
be used for this particular project. Committee member Maloney asked if the REET funds could be used for any
project. Mr. Mulkey answered that it has to be used for Capital Projects. Mr. Ikerd added that the REET funds are
already encumbered into the design phase. Committee member Maloney asked staff if they had any response to Ms.
Belvins comments. Mr. Mulkey answered to the comments about not paving the trail and not using the spillway for
the dam. The spillway is currently a part of the dam/trail. The current configuration of the spillway does not allow
K:\PRHSPS Committee\2013 \111213 prhsps Min.doc 3
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, November 12, 2013 Summary
Page 2
ADA access. Not using the spillway for the dam would result in non - compliance. The cost for asphalt is
approximately $75,000, and the approximate cost for gravel is $20,000. The overall savings is around $50,000-
55,000. If gravel is used it could result in increased maintenance, and compliance issues are better constrained with
the asphalt. Committee member Burbidge asked how long has the project been in the works. Mr. Ikerd answered it
started in 2010. There were mitigation funds that needed to be used, so they had consultants conduct two studies.
From there on the Parks Commission started reviewing the studies, and decided what to do. Ms. Belvin stated that
she has reviewed both studies, and that one of the studies talked about expanding the trail system because they want
to do connections and that this project is not connecting anything, and it is not meeting the goals of the studies. Mr.
Ikerd stated that the comprehensive plan talked about destination and gathering points. Panther Lake is along the
BPA so you could connect it as a destination point. But that the way it is today, it's not ADA accessible. Ms. Belvin
stated that it is not accessible because it is social trails. She stated that we could either spend a lot of money so a few
ADA people can use it or you spend a little bit of money so a lot of people can use it. Chair Honda stated that she
has spoken with Cary Roe about this project, and she has also spoken with him about putting a trail into Steel Lake
Park so that people that are in wheelchairs or have mobility issues can use the trail, and have easier access to the
park. She has asked if the trail money designated for the Panther Lake project could be used it to improve Steel
Lake Park first. She would like the Panther Lake project to be designed to 100 %. Committee member Burbidge
would like to know what the implications would be of switching projects mid - stream, in terms of the previous
investments that we have made. Mr. Mulkey and Mr. Ikerd stated that the process needs to be finished. After further
discussion, the Committee requested that this item be placed on the City Council Business agenda. Staff will provide
the following additional information: Is there a deadline in which the KC Levy Funds must be expended, does the
KC Levy funding have any requirements related to ADA compliance, overall cost estimate for the entire project, do
we know what funding sources may be available to fund the complete project and how long could it take, will there
be any issues if the project is put on hold or delayed after the design phase is completed. Committee member
Maloney moved to recommend forwarding option 1 to the November 19, 2013 City Council Business agenda
for approval. Committee member Burbidge seconded. Discussion was held. There was a friendly amendment to
move this item to the December 3, 2013 City Council Business agenda for approval. Motion passed.
Washington Traffic Safety Commission (WTSC) Grant for Overtime Funded DUI Patrols
Chief Wilson provided the background information. This is a standard grant for Target Zero DUI patrols. This grant
is for the South King County Target Zero task forces. The term of the contract is October 1, 2013 through
September 30, 2014. The amount of the grant is $6,528.00. This grant would be used be used to fund overtime for
DUI patrols. Committee member Burbidge moved to forward the proposed WTSC Target Zero Teams MOU
to the November 19, 2013 City Council consent agenda for approval. Committee member Maloney seconded.
Motion passed.
Washington Traffic Safety Commission (WTSC) Grant — Target Zero Teams MOU
Chief Wilson provided the background information. This grant is used for overtime funded DUI patrols at an amount
of $7,000 and overtime funded Seatbelt patrols for an amount of $1,400.00. The term of the grant is October 1,
2013 through September 30, 2014. Committee member Maloney moved to forward the proposed WTSC Target
Zero Teams MOU to the November 19, 2013 City Council consent agenda for approval. Committee member
Burbidge seconded. Motion passed.
Center for Children and Youth Justice (CCYJ) Information Only
Chief Wilson reported that this is to address gang related youth and violence in Federal Way and throughout South
King County. The FWPD has been participating in this program for the last 12 -14 months. It has been a long
process trying to bring all of the different disciplines together to address gang activity. The data collection has been
flawed because there are different definitions. This is an effort to bring people together and establish a plan. The
Federal Way Police Department (FWPD) has been an active participant in this, specifically in the area of data
collection, and how it is utilized in the National Incident Base Reporting System (NIBERS). There has been a
positive impact in making sure the information is accurate. Chief Wilson reviewed the obligations of CCYJ and the
FWPD. One of the key pieces is that the FWPD will contribute to the services of the multidisciplinary intervention
teams. This is also parallel in the effort of children sex trafficking. School Resource Officers are also important
because of their connection to the students.
Resolution Establishing a Protocol for Private Development on City Property
Ms. Pearsall stated that there are three overall goals and that it would be up to Council to determine if those goals
had been met by the proposal. There are also five specific elements that the proposer would provide. The proposal
would be submitted to the Mayor's office and they would determine if the five elements had been met. If staff has
determined that those five elements have been met, it wouldlbe presented at a full Council meeting for review to
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, November 12, 2013 Summary
Page 3
make sure that the goals have been met. Mr. Miller recommended adding to the Resolution that the project should
be reviewed at the 30 %, 85% and 100% Design Phase. Chair Honda would like the projects to go back to Council
Committee first and then to Council. Committee member Burbidge moved to forward the proposed resolution
as amended at the meeting establishing a protocol for private development on City property to the November
19, 2013 Business Agenda for approval. Committee member Maloney seconded. Motion passed.
Ordinance Code Update to Incorporate State Law
Ms. Pearsall stated that it was discovered that a few sections of the RCW were not included in the statute adopted
section of the code. This is a proposed ordinance modifying FWRC 6.75010 incorporating State law. Committee
member Maloney moved to forward the proposed resolution establishing a protocol for private development
of City property to the November 19, 2013 Business agenda for approval. Committee member Burbidge
seconded. Motion passed.
PENDING ITEM
None
NEXT MEETING
December 10, 2013 at 5:30pm
ADJOURNMENT
Meeting adjourned at 6:50p.m.
This Page Left Blank Intentionally
COUNCIL MEETING DATE: January 7, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2014 -15 DIVERSITY COMMISSION WORK PLAN
POLICY QUESTION: Should the City Council approve the Diversity Commissions 2014 -15 Work Plan?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: December 10, 2013
CATEGORY:
X Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jay Bennett, Community Services- Manager DEPT: CEDD
Attachments: 2014 -15 Diversity Commission Work Plan
Background
At their special meeting held on November 20ffi, the Diversity Commission voted to recommend approval of its
2014 -15 Work Plan. The plan outlines specific goals and activities that the Commission intends to follow to
focus their annual efforts. The plan includes continuing a leadership role for the MLK Celebration and other
established Commission projects.
New for this two -year plan is a focus on engaging the community in a series of forums over an 18 -month period.
This will provide the Commission current knowledge of diversity issues facing our community. This will be used
for developing strategies to address these issues in subsequent Diversity Commission Work Plans.
Options:
1. Approve the Diversity Commission's 2014 -15 Work Plan.
2. Direct staff to make changes to the 2014 -15 Diversity Commission Work Plan.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: 6it DIRECTOR APPROVAL:
f C� Council L41fofiunittee Council
COMMITTEE RECOMMENDATION: "I move to forward the 2014 -15 Diversity Commission Work Plan to the
January 7, 2014 consent agenda for approval. "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the 2014 -15 Diversity Commission Work Plan. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
T 17 1 J! �?/"
Fed�ernl Way, "q City for All of Us"
PedarN Way Di—ity Commission
City of Federal Way
Diversity Commission
2014- 2015 Work Plan
Diversity Commission
2014- 2015 Work Plan
OUR VALUES:
1) Helpfulness
Expect commissioners to be willing to assist others and to help improve our community by:
• Veteran commissioners provide welcoming one -on -one access for new commissioners
• Identifying team strengths and each other's passions
• Supporting community - oriented diversity programs through awareness and development
2) Responsibility
Maintain a high level of commissioner accountability to each other, the City government and to our
diverse community through:
• Civility
• Sharing the workload
• Transparency
• Mutual trusting that intent is genuine
• Verifying that commitments are fulfilled
• Listening and participating at community events and meetings
• Communication with the City's elected officials, as directed by City Ordinance
3) Involvement
Encourage high level of participation with others in decision - making and problem - solving
• Support involvement through attendance & participation in the Diversity Commission
meetings and at annual Commission events
• Encourage input during meetings through a philosophy that "no comment or idea is
unimportant"
• Commissioners shall align their individual priorities to the Diversity Commission's mission
4) Wisdom
The Commission shall consider its larger context within Federal Way and the long -range impact on our
community in making strategic decisions by:
• Adventure and New Approach — take new risks that lead to better /redefined best practices
• External Resources - look to regional- and national -level environments for knowledge
• Community Awareness and Insight - intentionally seek an understanding of community
concerns and community knowledge
• Commission Intelligence —seek added value within "us "- the Commission
• Mayor /Council Knowledge & Understanding - Communicating with elected officials,
seeking their wisdom
OUR MISSION:
To help Federal Way become a community that is united amidst diversity, where each individual is equally
respected, valued, needed, and cherished. Equality is not sameness; it is equivalent value.
Diversity Commission
2014- 2015 Work Plan
BRAND PROMISE:
The Diversity Commission is dedicated to helping Federal Way become a city where all people have a feeling
of belonging and sharing community, where there is equal access to information and resources for all, and
where there are equal opportunities for all.
TWO -YEAR STRATEGIC OBJECTIVES
The City of Federal Way Diversity Commission shall engage with Federal Way residents and
businesses at the neighborhood level during the next two years. The intention is to build the
Commission's knowledge about local and regional equity issues facing our city's residents. We
will document this knowledge and use it to develop strategies. As a result, we can provide policy
guidance to the Mayor and City Council, and thus increase the Commission's effectiveness and voice in
our community.
10
Diversity Commission
2014- 2015 Work Plan
City of Federal Way
Diversity Commission 2014- 2015 Work Plan
1. In 2014 and 2015, the Diversity Commission will initiate and host neighborhood meetings
with residents and businesses for the purpose of building Commission understanding of
equity and diversity issues in the City, thus focusing future work plans to address these
issues.
The Commission shall develop a project- delivery plan which formulates the actions necessary to host
community listening forums within several neighborhoods in Federal Way. The Commission shall partner with
community groups to advertise, manage and participate in the public meetings. In each case, the neighborhood
issues and suggestions shall be compiled and reported upon. After completion of the series of neighborhood
meetings, strategies shall be created to address reported issues and future Commission Work Plans will be
crafted accordingly.
• The Diversity Commission shall develop a project- delivery plan in order to implement a series of
Community Listening Forums.
• Commissioner work teams will be formed to implement the actions outlined within the Community
Listening project delivery plan.
• Commissioner teams will work with City staff and other community groups to schedule
neighborhood venues and advertise each of the Forums.
• A local facilitator will be secured to manage and conduct the public meetings.
• The Commission shall capture and compile the comments raised during each neighborhood meeting.
• Attendees of each Forum shall receive a copy of the summarized results.
2. In 2015 the Diversity Commission will complete the neighborhood Community Listening
Forums and issue a Report of Findings. The report shall contain issues raised at the Forums,
as well as strategies and actions that can be undertaken by future Commissions that lead to
furthering the Commission's directive from the City Council.
• Compile and as a group evaluate the information from all Community Listening Forums.
• Develop a Report of Findings which summarizes the efforts, acknowledges the partnerships, draws
conclusions (coupled with the basis for determination) concerning issues raised during the Forums,
and creates strategies and actions that the Diversity Commission could implement that would further
the Commission's mission and address the issues raised.
• Invite the public and partner agencies to review and provide comment.
• Forward the report to the Mayor and the City Council for consideration.
3. In 2014 and 2015, the Diversity Commission will remain visible and relevant to all members
of the community through its participation and /or sponsoring of events and activities that
promote the mission and purpose of the commission.
• Take a leadership role in the Martin Luther King Jr. Celebration, to be held in January 2014 and 2015.
• Coordinate and participate in the Martin Luther King Jr. Food Drive Qanuary).
• Schedule and deliver the Federal Way Elementary School Book Drive, which includes the purchase of
multi- cultural books that would be read to students by local leaders and volunteers (March).
Investigate ways to align this effort with the digital platform the FWSD is implementing.
• Participate in the Multi - Cultural Nights at schools and other local venues.
11
Diversity Commission
2014- 2015 Work Plan
• Participate at the Senior Forum event to be held at the Senior Center (November).
4. In 2014 and 2015, the Diversity Commission will visit or invite to its quarterly meetings
individuals, groups or organizations engaged in work the Commission is charged to carry
out.
• The Commission will provide time on their agenda for agency presentations and /or reports from
Commissioners visiting an agency.
5. Provide time on the quarterly agenda for potential action or gain awareness on timely sub -
regional, regional, and federal trends and activities pertaining to equity and diversity
initiatives.
• Receive briefings from Commissioners and /or the City staff on participation, activities, and actions taken
while representing either the City of Federal Way or South King County.
12
COUNCIL MEETING DATE: 1/7/14 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ARTS COMMISSION CONTRACT FOR SERVICES
POLICY QUESTION: Should the City Council approve the 2014 Arts Commission Contracts for Services
Funding?
COMMITTEE: PRFSPSC MEETING DATE: 12/10/13
CATEGORY:
X Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: John Hutton, Recreation Supervisor DEPT: PRCS
......_ .............._................._........_.............._....................................._..._._.......................................................................................................................................................................... ................_.............. ........_......................._.............................._.........._................ .........._._._................ . ...........
The Arts Commission Contract for Services Program is a program that funds local arts organizations that provide cultural
programs within the community. The City serves as a partner in the provision of services. Local arts organizations
submitted an application; the Arts Commission reviewed the applications, interviewed the each organization and developed
funding recommendations. The budget for the 2014 Contract for Services Program is $37,900.00
Attachments: 2014 Contract for Services Recommendation
Options Considered:
Approve the Arts Commission 2014 Contract for Services Recommendations and forward to the January
7, 2014 full City Council consent agenda for approval.
Decline the proposed Arts Commission 2014 Contract for Services Recommendation and request the
Arts Commission to make revisions.
MAYOR'S RECOMMENDATION: approve option 1. Approve the 2014 Arts Commission Contract for Services
Funding Recommendations to the January 7, 2014 full City Council consent agenda for approval.
MAYOR APPROVAL: per_ DIRECTOR APPROVAL:
p c-=! Council Initial
COMMITTEE RECOMMENDATION: I move to forward the 2014 Arts Commission Contact for Services funding
recommendations to the full City Council January 7, 2014 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of Arts Commission 2014 Contract for Services funding
recommendations "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
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SUBJECT: 2014 ARTS COMMISSION WORK PLAN
POLICY QUESTION: Should the City Council approve the 2014 Arts Commission Work Plan
COMMITTEE: PRHSPS MEETING DATE: 12/10/13
CATEGORY:
X Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: John Hutton Recreation Supervisor DEPT: PRCS
.....__......._........_.......__ ........ .............................................................. ............. ................................_..._ .............. _........... ... ......... ......................... ....................__. ...................................................... _......................_ ........ _.........................._._. ... _ ...... ... .............. _.._.............. ..... _................ ........... ............................ ............................
Background:
Annually the Arts Commission develops a Work Plan for the upcoming year. The Work Plan outlines the
projects, programs and funding associated for the year.
Attachments: 2014 Arts Commission Work Plan
Options Considered:
1. Approve the 2014 Arts Commission Work Plan and forward to the January 7, 2014 full City Council
consent agenda for approval.
2. Do not approve the 2014 Arts Commission Work Plan and provide direction to staff
MAYOR'S RECOMMENDATION: Option 1. Approve the 2014 Arts Commission Work Plan and forward to
the January 7, 2014 full City Council consent agenda for approval.
MAYOR APPROVAL: DIRECTOR APPROVAL: y `^ "
/� ,Cpxnxnitte� Council Initial
COMMITTEE RECOMMENDATION: I move to forward the 2014 Arts Commission Work Plan to the January 7,
2014 full City Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of 2014 Arts Commission Work Plan "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
15
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SUBJECT: JANITORIAL SERVICE CONTRACT
POLICY QUESTION: Should the City accept a Janitorial Service bid and authorize the Mayor to enter into a
contract with the successful bidder?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: Dec 10, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd Parks & Facilities Manager DEPT: PRCS
......................._....._._......-................._..._..._..................__..................... 1?......................._......................-.................................-..............._..........................._.........................._._ g.......... ................... . .......................................... -- ... ........ .... ............ _.. ... ................ ..._... ..... .... -- ._..._............ ......................... _ .... __ .......
.
Attachments: Janitorial Services memo.
Options Considered:
1. Authorize a bid award for a 2 year Janitorial Services Agreement in the amount of $99,200.00 to
Synergy Building Services and authorize the Mayor to execute said agreement, and forward to the full
Council January 7, 2014 consent agenda for approval.
2. Do not authorize a bid award for Janitorial Services to Synergy Building Services and provide direction
to staff.
MAYOR'S RECOMMENDATION: Option 1: Authorize a bid award for a 2 year Janitorial Services Agreement in
the amount of $99,200.00 to Synergy Building Services and authorize the Mayor to execute said agreement, and
forward to the full Council January 7, 2014 consent agenda for approval.
MAYOR APPROVAL: DIRECTOR APPROVAL:_
.r „ Committee Council Initial
COMMITTEE RECOMMENDATION: I move to forward the authorization of a bid award for a 2 year Janitorial
Services Agreement in the amount of $99,200 to Synergy Building Services and authorize the Mayor to execute
said agreement to the full Council January 7, 2014 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing a bid award for a 2 year Janitorial Services
Agreement in the amount of $99,200.00 to Synergy Building Services and authorize the Mayor to execute said
agreement "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
19
` CITY OF
'�.. Federal Way
Parks and Facilities Division
Date: December 10, 2013
To: PRHSPS Council Committee
Via: Mayor Skip Priest
Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt.
From: Stephen Ikerd, Parks & Facilities Manager
Subject: Janitorial Services RFP
Background:
On November 18th the City accepted proposals for janitorial services for the City Hall,
Steel Lake Maintenance and the Police storage facilities. 11 companies from the MRSC
Roster were invited to participate. Seven companies submitted quotes for services.
Synergy Building Services submitted the lowest bid. Following reference checks and
detailed background investigation, staff recommends accepting the lowest bid package
and awarding the contract to Synergy Building Services. The total annual budget for
these 3 facilities is $63,737.00 and the bid amount for this package of buildings is
$48,600.00. The total compensation for the recommended two year term contract is
$48,600.00 plus $1,000 per year of additional unforeseen hourly services for a grand two
year total request of: $99,200.00.
RFP Summary:
Company
City Hall
Steel Lk. Maint.
Police Storage
Annual Total
All Pro Building Maintenance
$ 74,976.00
$20,400.00
$ 2,160.00
$ 97,536
Cedar Building Services
$ 54,730.00
$ 5,916.00
$ 2,628.00
$ 63,274.00
Environmental Control
$ 210,756.00
$ 8,940.00
$ 2,244.00
$ 221,940.00
Service Master of Seattle
$ 791,028.00
$ 57,096.00
$ 3,219.00
$ 851,343.00
Synergy Building systems
$ 42,600.00
$ 5,400.00
$ 600.00
$ 48,600.00
Whitman & Associates *
$ 149,748.00
No Bid
No Bid
No Bid
* Bid floor services at City Hall only
Recommendation: Staff suggests authorizing a bid award for; Janitorial Services in the
amount of $99,200.00 to Synergy Building Services and authorize the Mayor to execute
said agreement.
Available Budget:
City Hall /Police Storage
$55,513.00 — Council approved 2014 annual line item budget for Custodial & Cleaning
$43,200.00 — Janitorial services cost.
$12,313.00 — Balance for carpet, window cleaning and misc.
Steel Lake Maintenance Shop
$8,224.00 — Council approved 2014 annual line item budget for Custodial & Cleaning
$5,400.00 — Janitorial services cost.
$2,824.00 — Balance for carpet, window cleaning and misc.
20
COUNCIL MEETING DATE: Jan 7, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FAMILY FUNLAND RENOVATION PROJECT
POLICY QUESTION: Should the City approve the proposed Funland renovation plan, allow staff to solicit bids
for labor and a concrete sidewalk, and authorize redirection of up to $152,627 of mitigation funds to the
project?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: Dec 10, 2013
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF
__......_....._..._.R._..E......P. ....O_......R......T ...... ...BY:
.. ....._..S_._ t h. e_ n _ lkerd - Parks & Facilities Manager DEPT: PRC_ S
... ............. -- ._._ ......... _......
__ _- ..._._._.._._......... - --
Attachments: Funland renovation memo, drawings, Ability Whirl picture and Funland schedule.
Options Considered:
1. Approve the proposed Funland renovation plan, allow staff to solicit bids for labor and a concrete
sidewalk, authorize redirection of up to $152,627 of mitigation funds to the project, and forward to the
full Council January 7, 2014 consent agenda for approval.
2. Do not authorize option #1 and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1: Approve the proposed Funland renovation plan, allow staff to solicit
bids for labor and a concrete sidewalk, authorize redirection of up to $152,627 of mitigation funds to the project,
and forward to the full Council January 7, 2014 consent agenda for approval.
MAYOR APPROVAL: DIRECTOR APPROVAL:
-1 '
Conunitteer Council Initial
COMMITTEE RECOMMENDATION: I move to forward the approval of the proposed Funland renovation plan,
allow staff to solicit bids for labor and a concrete sidewalk, authorize redirection of up to $152,627 of mitigation
funds to the project, to the full Council January 7, 2014 consent agenda for approval.
'J4'6�
Committee Chair Co ittee Member % Committee
PROPOSED COUNCIL MOTION: "I move approval of the proposed Funland renovation plan, allow staff to
solicit bids for labor and a concrete sidewalk, authorize redirection of up to $152,627 of mitigation funds to the
project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL
ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1ST reading
❑
TABLED /DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED
— 08/12/2010
RESOLUTION #
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 08/12/2010
22
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF
'�.. Federal Way
Parks and Facilities Division
Date: December 10, 2013
To: PRHSPS Council Committee
Via: Mayor Skip Priest
Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt.
From: Stephen Ikerd, Parks & Facilities Manager
Subject: Funland Renovation
Background: Family Funland was built in 1994 with Community support and has been well
loved. Funland is showing its age and several features are no longer functional and the
structure is in need of repairs and upgrades. The Department believes in keeping each park
safe and up to date with modern amenities.
The overall structure is still very sound and an in depth assessment by the original Architect;
Leathers and Associates concluded that it would be more economical to renovate and upgrade
the structure rather than replace it. Renovation with modern composite materials and updated
features has been a current trend around the country on playgrounds similar to ours.
The City of Federal Way Parks Department has been accumulating playground CIP funds to
complete a major portion of this project, but to add extra all inclusive, ADA features that are
desired, donations would be needed and possible additional funding approved.
Children of all skill levels need a safe place to play. Children also approach how they play,
differently than they did 19 years ago, which leads to more modern designs to challenge them
both physically and mentally.
After multiple design revisions over the past year based on comments from several public
forums, Park & Recreation Commission and staff input, the attached Leather's design
represents proposed renovations to meet the goals of better accessibility for a wider range of
skill levels than is available today.
Schedule: Family Funland will need to close in December 2013 and plan to re -open in May
2014. Highlights of the schedule are bulleted below. (detailed schedule attached)
• Prep site, demo, volunteers
• Bid project labor
• Procure equipment
• Playground construction
• Grand Re- Opening
(December 2013 — January 2014)
(January 2014)
(January — February 2014)
(March — April 2014)
(May 2014)
Professional Services Agreement: The Department has entered into a Professional Services
Agreement with Leathers and Associates to deliver consultation and design work, construction
documents, specifications, procurement of playground materials (some may be sole source)
and project management, including directing a contracted labor force on the playground portion.
23
Bid request:
• Authorization to solicit bids for contracted labor on the playground portion of the project.
(Assumptions - 5 carpenters, 5 carpenter apprentices & 5 laborers with prevailing wage
@ an estimated 100 hours per person), totaling 1500 hours.
• Authorization to solicit bids for a new 12' concrete perimeter sidewalk around Family
Funland.
State Contract: The following items will be procured by the City via current WA State contracts
and through the KCDA purchasing agreement.
• Omni -Spin
• Pour In Place Surfacing
• New Playground Chips
• Equipment
o 4 - 6' benches
0 2- garbage can holders
0 6- picnic tables
o 4 side tables
o 3 City provided Interactive play panels
Volunteers: Currently (2) two volunteer events with Ameri -Corps on 1/17/2014, and 1/20/2014
are scheduled. Other groups or individuals are encouraged to contact the Parks Department to
provide additional help. Volunteer help would focus on removal of old wood play chips, drainage
improvements and demolition work.
Donations: Current verbal commitments with associated dollar amounts have been received
from H. David Kaplan and from Federal Way Rotary Club.
H. David Kaplan committed to at least four picnic tables in the amount of $4800.00.
The Federal Way Rotary has secured a grant for $9,000.00 and been approved for
another $5,000 grant for the Ability Whirl. They are committed to fully fund the Ability
Whirl in the amount of approx. $31,000.00, but the balance would need to come from
their annual Auction fund - raiser on January 25`h, 2014.
Kiwanis and other local Services groups have expressed an interest to fund raise, but at
the time this memo was written, they had not committed to an amount or goal.
24
Financial Information: Family Funland cost estimates
Item
Amount
Comments
Design, construction documents, specifications,
Leathers PSA
67,833
procurement and project management of work &
contract laborers.
Composite lumber, fasteners, hardware, custom fit
Materials
150,015
apparatus, activity panels & misc. supplies
5 carpenters, 5 apprentice & 5 laborers at prevailing
Contract Labor
90,000
wage @ an estimated100 hours each person, totaling
1500 hours.
Omnispin*
7,900
ADA custom formed spinner to accommodate all
abilities.
Ability Whirl* (Sole
$21,000 whirl & $10,000 pour in place with concrete
source purchase)
31,000
border
Pour in Place*
27,000
rubber impact surfacing for upper ADA/Tot area
New Play chips (lower area)
12,000
engineered impact wood chips surfacing
New drainage
4,500
If done with volunteers and Park staff. Materials only
12' cement sidewalk around the perimeter & Ability
Concrete sidewalk*
22,000
Whirl area.
*
Equipment
19,000
4 - 6' benches, 4 side tables, 2- garbage can holders,
6- picnic tables, 3 City provided Interactive play panels
Total
$431,248
C/P Playground Budget - $292,232 (short $137,516)
Note: Contingency and tax have been added to various line items in the above table as
appropriate.
*Staff originally thought the asterisked items in the above table could be phased to a future date
until funding becomes available. After more thought and research staff now recommends using
development mitigation funds to cover the whole project and accept donations to help offset the
use of development mitigation funds for the Playground CIP account.
Financial Summary:
Available Budget:
$292,232.00 — CIP (Playground replacement account)
$152,627.00 — Development Mitigation funds; (Campus Crest & Jovita developments).
$444,859.00 — Total available funds
- 431,248.00 — Funland Renovation Cost Estimate
$13,611.00 - balance
25
Recommendation:
1. Approve the proposed Family Funland renovation plan.
2. Authorization to solicit bids for contracted labor on the playground portion of the project.
3. Authorization to solicit bids for a new 12' concrete perimeter sidewalk around Family
Funland.
4. Approval to redirect up to $152,627.00 development mitigation funds to the Funland
renovation project.
5. Allow a one -time exemption of the purchasing manual policy to pay for the Ability Whirl
prior to receiving the item. Manufacturer requires payment prior to shipping and City
policy is to pay after items are received.
26
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COUNCIL MEETING DATL .nuary 7, 2014 ITEM #:
.......................................................................................................... .....................- ......... ........................................................................................................................................................................................................... ...............................
............................................................................................................. ............................... .
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AMEND THE HABITAT FOR HUMANITY NSP3 DEVELOPERS AGREEMENT FOR ACQUISITION AND
REPAIR OF GREATER WEST WAY HOMES
POLICY QUESTION: DOES THE CITY COUNCIL WISH TO AMEND THE NSP3 DEVELOPER'S AGREEMENT WITH
THE HABITAT FOR HUMANITY — SEATTLE /KING COUNTY?
COMMITTEE: Parks, Recreation, Human Services, Public Safety MEETING DATE: December 10, 2013
CATEGORY:
X Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jay Bennett Community Services Manager - DEPT: CEDD —
........__ . - - -...
Attachments: Proposed amendment to the NSP3 Developer's Agreement and the NSP3 West Way Project
Dashboard
BACKGROUND: On November 5, 2013, the City Council authorized an amendment to the NSP3 Contract with
the WA Department of Commerce, reducing the number of recaptured and rehabilitated homes from 14 to 10
homes in the "Greater West Way" Neighborhood.
The proposed amendment memorializes that project outcome within the City's Developer's Agreement with
Habitat for Humanity — Seattle /King County. The proposed amendment also reorganizes the project budget to
reflect actual expenditures within the project's cost categories, resulting in no increase or decrease to budget.
Options:
1. Approve the Amendment to the NSP3 Developer's Agreement between the City and Habitat for Humanity —
Seattle /King County
2. Provide alternate direction to staff.
MAYOR'S RECOMMENDATION: Option No. 1
MAYOR APPROVAL: DIRECTOR APPROVAL:
Cointniatf Council ommittee Council
COMMITTEE RECOMMENDATION: "I move to forward Amendment No. I to the NSP3Developer
Agreement with Habitat for Humanity — Seattle /King County to the January 7, 2014 Consent Agenda for
approval.
Agreement with Habitat for Humanity- Seattle /King County for the Greater West Way Neighborhood
Project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1ST reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED—
08/12/2010
RESOLUTION #
` CITY OF N HALL
'•.... Federal 33325 8th Avenue South
Federal Way: WA 98003 -6325
Way
�' (253, 835 -7000
www. citwffederalway com
AMENDMENT NO.1
TO
NSP3 DEVELOPER AGREEMENT
FOR
WESTWAY NEIGHBORHOOD HOUSING PROJECT
This Amendment ( "Amendment No. I") is made between the City of Federal Way, a Washington municipal
corporation ( "City "), and Habitat for Humanity Seattle /King County, a Washington corporation ( "Developer ").
WHEREAS, the City and Developer (together "Parties ") entered a Developer Agreement for the Westway
Neighborhood Housing Project ( "Agreement ") dated effective September 6, 2011; and
WHEREAS, the NSP3 Contract between the City and the WA Department of Commerce has been modified,
reducing the number of recaptured and rehabilitated homes from 14 to 10 homes in the "Greater West Way"
Neighborhood; and
WHEREAS, the parties wish to further amend the Developer Agreement to align the actual and estimated remaining
expenditures into the appropriate cost categories within the budget, outlined within the Scope of Services.
NOW THEREFORE, the Parties, for valuable consideration and by mutual consent of the parties, agree to amend
the Agreement as follows:
1. AMENDED SERVICES AND BUDGET. The Services and project budgets, as described in Exhibit "A"
and as referenced by Section 2 of the Agreement, shall be amended to include, in addition to work and terms
required under the original Agreement and any prior amendments thereto, those amended services and budget
adjustments outlined in Exhibit "A -1" attached hereto and incorporated by this reference ( "Amended Services ").
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT - 1 - 1/2010
CITY OF i Y HALL
Federal Way 33325 8th Avenue South
Federal Way, WA 98003 -6325
(253) 835 -7000
www. capffedera&ay. corn
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY
L*-
Jim Ferrell , Mayor
DATE:
HABITAT FOR HUMANITY
SEATTLE /SOUTH KING COUNTY
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF )
ATTEST:
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
On this day personally appeared before me ' to me known to be the
of Habitat for Humanity Seattle /South King County that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of , 20_.
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
AMENDMENT
-2-
1/2010
4% Federal Way
EXHIBIT A -1
AMENDED SERVICES
, Y HALL
33325 8th Avenue South
Federal Way, WA 98003 -6325
(253) 835 -7000
vvww cityoffederalway. com
Section 1: Brief Description of the NSP3 Project
The City of Federal Way is awarded $1,693,000 from the Neighborhood Stabilization Program 3
(NSP3) to acquire and rehabilitate 44- 10 foreclosed and vacant properties in the target area for the
purpose of reselling them. The 4410 housing units exceed the minimum impact of eight housing units
identified by U.S. Department of Housing and Urban Development (HUD) for the project's target area.
The target area map and HUD report are attached as Attachment B — Target Area Map and HUD
Report. This NSP3 Project will only address /recover housing units located within the boundaries of the
target area map.
Department of Commerce designated City of Federal Way's target area as an area with a high rate of
home foreclosures and, therefore, in great need of this type of emergency financial assistance. City of
Federal Way will enter into a subgrantee agreement with Habitat for Humanity (non - profit) to identify
4410 potential properties, negotiate sales, acquire and rehabilitate them, market and then sell them at no
profit and provide an affordable loan opportunity to qualified buyers whose family income is typically
30 -60% of area median income. At least 30% of the families will be at or below 50% of the area median
income. Homebuyers will include extensive pre - purchase homeownership counseling and education, as
well as post - purchase education and guidance.
City of Federal Way will assure the continued affordability of the properties in accordance with the
requirements of 24 CFR 92.252 for rental housing units or 24 CFR 92.254 for owner - occupied housing
units. Redevelopment of existing housing and/or the provision of new housing will comply with the
minimum housing quality standards for Section 8 housing as defined in 24 CFR 982.401.
Section 2: NSP3 Project Performance Measures
OUTPUTS
■ 44-10 vacant and foreclosed properties will be acquired and rehabilitated.
■ 4410 first -time homebuyers will be provided with safe, stable, and durable housing.
■ 4410 homeowners will be trained in financial management and budgeting, energy
conservation, home health and safety, house and yard maintenance and use of
community resources.
■ 4410 homeowners will each invest 200 hours of "sweat equity" toward the
renovation of their homes. This will include both on -site building and homeowner
readiness classes.
■ Over 600 volunteers will contribute 14,000 hours resulting in reduced construction
and operating costs.
■ At least 30% of the NSP3 funds will be used to benefit households /individuals
earning 50% or less of the area median income.
■ Habitat for Humanity will collaborate with a faith -based collaborative group to
renovate two units in the target area.
■ Habitat for Humanity will utilize a green building strategy that provides efficiency,
durability, flexibility, accessibility and low maintenance that will benefit the
environment and our homeowners in the present and the future.
AMENDMENT - 3 - 1/2010
CITY OF
**..;, Federal
. Y HALL
Wa� 33325 8th Avenue South
Federal Way, WA 98003 -6325
(253) 835 -7000
www_ ci"ffederalway. com
Section 3: Work Activities, Estimated Completion, and Budget
NOTE: At NSP3 Project's completion, the Grantee must have expended the Local Match that the
OUTCOMES
■ 4-410 families will have safe, stable, and durable housing. Homebuyer investment
Activity Type
of "sweat equity" will enable them to maintain their homes.
Estimated
Completion
Date
• The target area will have a lower vacancy rate due to increased home ownership.
• Increase in city tax base will result in an increase in property values.
• Homes will benefit families with increased air quality, energy efficiency, water
Other
Funds
efficiency and durability.
■ Purchase § 3 foreclosed, vacant, single-
family or attached homes (housing units)
within the target area.
• Habitat for Humanity's commitment to partner families continues beyond the
closing of the home, with ongoing support, training and warranty services greatly
$540,000
$221,510
increasing the likelihood of homeowner±iR success.
Section 3: Work Activities, Estimated Completion, and Budget
NOTE: At NSP3 Project's completion, the Grantee must have expended the Local Match that the
Grantee identified in their application to Commerce for NSP3 funding (per Sections 1.1. and 1.14. of
this Agreem. ent .
Activity Type
Description of Work Activity
Estimated
Completion
Date
NSP3
Funds
Other
Funds
Acquisition &
Redevelopme
nt
■ Purchase § 3 foreclosed, vacant, single-
family or attached homes (housing units)
within the target area.
Deeenb e
2
June 30,
$540,000
$221,510
$0
$88,952
2013
• Complete the environmental reviews for 6
3 purchased housing units.
Deeembe
June 30,
$0
$2;889
$10,000
2013
• Complete rehabilitation and permitting,
and sell 3 housing units to new
March 8,
20124
$95;889
$3 -5;989
homeowners.
157 835
84 8a133
D,,. ,1,.,�0 Z Addilie a f ,- eelese «t
��``
QcAe �� i@r- 1&
3
$270,000
-
family homes (he
sing4e or- attaehed
f Complete the a e fft l r-e sferr
GetebeF44-,
2414
$9
$10,800
f
2414
$i 8:7,889
$989
and sell 6 heusing units to awv
Acquisition &
Redevelopme
nt Set -Aside
■ Purchase -3 7 foreclosed, vacant, single-
family or attached homes (housing units)
within the target area.
Deeembel:
2
July 30,
e299
$682,516
$0
2013
0 Complete the environmental reviews for -3
7 purchased housing units.
Deeembef
31 ,
July 30,
$0
$10,000
0
2013
AMENDMENT - 4 - 1/2010
Federal Way
Y HALL
33325 8th Avenue South
Federal Way, WA 98003 -6325
(253) 835 -7000
www ci"ffederahvay.. com
Section 4: NSP3 Project Schedule
■ Complete rehabilitation and permitting,
and sell 4- 7 housing unit to new
homeowners.
March 8,
20134
$38;988
$561139
$10,000
$16,235
■ Gity Habitat will acquire 9 3 housing units following
December 31, 2012
>
241-3
>
> ,
■ C-4} Habitat will complete permitting and rehabilitation of 4
} Complete the a ealal , ews �
Qe4eb
3
$8
$7,200
■ Habitat will close on 4 3 housing units.
f Complete rehabilitation and
Mar-eh 8.;
2$1-4
$96;080
$48;909
pffmitting,
and sell 4 heasing tmits to new
hemee erg
General
Admin.
•— Overhead-
M
X14
0
-so
} Adfainistra4ien
March 8,
2414
$28000
$0
■ Gity Habitat will complete permitting and rehabilitation of 4.0
■ Developers Fee
March 8,
2014
$70,000
$0
Subtotals
$1,693,00
0
$200,000
NSP3 Project Total Cost
1 $1,893,000
Section 4: NSP3 Project Schedule
Milestone #
Milestone Description
Due Date
Milestone #1
■ Gity Habitat will acquire 9 3 housing units following
December 31, 2012
successful environmental reviews.
Milestone #2
■ C-4} Habitat will complete permitting and rehabilitation of 4
March 8, 2013
3 housing units.
■ Habitat will close on 4 3 housing units.
Milestone #3
■ Gity Habitat will expend at least 50% of the NSP3 grant on
March 8, 2013
NSP3 Project activities.
Milestone #4
■ City Habitat will acquire -5 7 additional housing units
October 15, 2013
following successful environmental reviews.
Milestone #5
■ Gity Habitat will complete permitting and rehabilitation of 4.0
March 8, 2014
7 housing units.
■ Gity Habitat will close on 4-0 7 housing units.
Milestone #6
■ 6Gity Habitat will expend 100% of the NSP3 grant on NSP3
March 8, 2014
Project activities.
AMENDMENT - 5 - 1/2010
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