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AG 13-231DATE IN: DATE OUT: I TO: CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION /DOCUMENT REVIEW /SIGNATURE ROUTING SLIP ORIGINATING DEPT. /DIV: FEDERAL WAY POLICE DEPARTMENT ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE) ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE /LABOR AGREEMENT ❑ PUBLIC WORKS CONTRACT ❑ SMALL PUBLIC WORKS CONTRACT (LESS THAN $200,000) ❑ PURCHASE AGREEMENT) (MATERIALS, SUPPLIES, EQUIPMENT) ❑ REAL ESTATE DOCUMENT • SECURITY DOCUMENT (E.G. AGREEMENT& PERF /MAIN BOND; ASSIGNMENT OF FUNDS IN LIEU OF BOND) • CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ CONTRACT AMENDMENT AG #: • CDBG • OTHER PROJECT NAME: Washington Traffic Safety Commission (WTSC) Grant — Target Zero Teams Proiect MOU NAME OF CONTRACTOR: WTSC ADDRESS: SIGNATURE NAME: TELEPHONE TITLE ATTACH ALL EXHIBITS AND CHECK BOXES ❑ SCOPE OF SERVICES ❑ ALL EXHIBITS REFERENCED IN DOCUMENT ❑ INSURANCE CERTIFICATE ❑ DOCUMENT AUTHORIZING SIGNATURE TERM: COMMENCEMENT DATE: OCTOBER 1, 2013 COMPLETION DATE: SEPTEMBER 30, 2014 9. TOTAL COMPENSATION: UP To $6,528 INCLUDE EXPENSES & SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑YES El NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY 10. CONTRACTREVIEW INITIAL /DATE APPROVED INITIAL /DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT ❑ LAW IL CONTRACT SIGNATURE ROUTING INITIAL/DATE APPROVED INITIAL /DATE APPROVED ❑ LAW DEPARTMENT ❑ CITY MANAGER ❑ CITY CLERK C SIGN COPY BACK TO ORGINATING DEPT. ' l Ly- hj C►Y1 V ASSIGNED AG# ❑ PURCHASING: PLEASE CHARGE TO: COMMENTS: I do not believe that Jim ever made a Routing Slip on this 10/09/02 �q, 9TATF o . O 'Q y Q� � iees °y MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION Target Zero Teams South King County Target Zero Task Forces Law Enforcement RECEIVED f✓� 14 2013 Traffic Safety THIS AGREEMENT, pursuant to Chapter 39.34 RCW, is made and entered into by and between the FEDERAL WAY POLICE DEPARTMENT (agency initials or Agency or Contractor) and the Washington Traffic Safety Commission (WTSC). TERM: October 1, 2013 to September 30, 2014 AMOUNT: NOT TO EXCEED $6,528 CFDA * 20.616 IT IS THE PURPOSE OF THIS AGREEMENT to provide funding for King County Law Enforcement Agencies to participate in the Target Zero Teams project. GOAL: to reduce the number of people killed or seriously injured by impaired drivers in King County through aggressive, multi - jurisdictional, high - visibility patrols using an integrated systems approach to traffic safety which is evidenced -based and targets the locations where the most safety benefit can be realized. IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. SCOPE OF WORK: The Target Zero Team DUI patrols will be deployed at times and locations where data indicates that the most safety benefit can be realized as determined by the King County DUI and Traffic Safety Task Force. Officers will also work on the King County Home Safe Bar program, with approval of the South King County Target Zero Manager or the law enforcement liaison to the task force. 2. CONDITIONS: Agency will deploy highly skilled officers in coordination with other King County Law Enforcement agencies, the King County DUI and Traffic Safety Task Force, and the WSP District 2 Target Zero Team to generate the highest amount of deterrence possible. Agency certifies that all officers participating in these patrols are SFST trained. To meet this requirement: Created: August 2013 TZT South King County LE MOU 2014 Page 1 of 4 Officer must be BAC certified and have passed the SFST refresher training within the prior three years, or Officer must have successfully completed Advanced Roadside Impaired Driving Enforcement (ARIDE) within the prior three years, or Officer must be a certified Drug Recognition Expert. 3. PAYMENT FOR LAW ENFORCEMENT: Agency will provide commissioned law enforcement with appropriate equipment (vehicle, radar, etc.) and on an overtime basis (not to exceed 1.5 times their normal salary plus Agency's contributions to employee benefits including FICA, Medicare, Worker's Compensation and unemployment) to participate in these emphasis patrols and the Home Safe Bar Program. 4. ]ail booking cost (booking fee + daily rate) that result from a law enforcement officer from one jurisdiction making an arrest while on Target Zero Teams patrol in another jurisdiction will be considered for reimbursement with approval from the Target Zero Manager or her designee. 5. DISPATCH: WTSC will reimburse communications officers /dispatch personnel for work on this project providing Agency has received prior approval from the Target Zero Manager or law enforcement liaison to the task force. 6. GRANT AMOUNT: Your agency is allotted $6.528 dollars for the cost of this project. This allocation may be increased by your Target Zero Manager during the above campaign(s), without amending this agreement PROVIDED THAT the increase in the allocation does not exceed 50% of the original amount. Any increase in allocation exceeding 50% will require an amendment to this document. 7. PERFORMANCE STANDARDS: a. All participating law enforcement are required to have 3 self - initiated contacts per hour of enforcement, or show DUI arrests with working on Target Zero DUI patrols. A completed emphasis log is required. b. All persons working on the Home Safe Bar Program are required to fill out the Home Safe Bar Program log. c. Some violator contacts may result in related, time - consuming activity. This activity is reimbursable. d. Other activities, such as collision investigation or emergency response that are not initiated through emphasis patrol contact WILL NOT be reimbursed. 8. REIMBURSEMENT OF CLAIMS: Claims for reimbursement must include: a. Invoice Voucher (A19 -1A Form). Created: August 2013 TZT South King County LE MOU 2014 Page 2 of 4 • Agency identified as the "Claimant "; • A Federal Tax ID #; and, • Original signature of the agency head, command officer or contracting officer. b. Payroll support documents (signed overtime slips, payroll documents). c. Officer TZT Emphasis Patrol Activity Logs (attached) showing 3 or more self- initiated contacts per hour and /or DUI arrests for reimbursement for any patrol overtime reimbursement. d. Home Safe Bar program logs (attached) for any reimbursement for participation in the Home Safe Bar program. e. The Invoice Voucher (A19 -1A Form), payroll supporting documents, and Emphasis Patrol Activity Logs, and /or Home Safe Bar program logs shall be submitted to your Target Zero Manager for review. The Target Zero Manager will forward these documents to WTSC for processing and payment. 9. DEADLINE FOR CLAIMS: All claims for reimbursement for emphases conducted prior to June 30 must be received by WTSC no later than August 15. Claims for activity conducted between July 1 and September 30 must be received by WTSC no later than November 15. Monthly billing is preferred. NOTE: This means that all claims must be received by the South King County Target Zero Manager no later than October 31. 10. DISPUTES: Disputes arising under this Memorandum shall be resolved by a panel consisting of one representative of the WTSC, one representative from Agency, and a mutually agreed upon third party. The dispute panel shall decide the dispute by majority vote. 11. TERMINATION: Either party may terminate this agreement upon 30 days written notice to the other party. In the event of termination of this Agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. 12. SUPPLANTING DISCLAIMER: I certify that none of the funds for this project supplant the normally budgeted funds of this agency nor do these funds pay for routine traffic enforcement normally provided by this agency. Created: August 2013 TZT South King County LE MOU 2014 Page 3 of 4 IN WITNESS THEREOF, THE PARTIES HAVE f C- zVie4c.. r,/ay poucE Agency 14VO / Contracting Agent (Print) / ,..g - ,-AZ,, Sign at io % -Z/3 Date EXECUTED THIS AG EEMENT,. Washington Traffic Safetyy�Commission Date Agency address (for mailing fully executed MOU): w A � w aD3 Agency PIO contact: GAf Ri Sc �tucK- 253 q'A S9 ead'In .sc�ro�� Please return two signed MOUs to your Target Zero Manager. Sara Wood, South King County Target Zero Manager Kent Police Department 220 4th Ave. S. Kent, WA 98032 253 - 856 -5851 swood@kentwa.aov Target Zero Manager will return to: Shelly Baldwin, WTSC Impaired Driving Program Manager 621 - 8th Avenue SW, Suite 409, PO Box 40944 Olympia, WA 98504 -0944 360.725.9889 sbaidwin @wtsc.wa.gov Created: August 2013 TZT South King County LE MOU 2014 Page 4 of 4 �Wa�, 60A COUNCIL MEETING DATE: November 19, 2013 ITEM #: r CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) GRANT - TARGET ZERO TEAMS MOU POLICY QUESTION: Should the City Of Federal Way / Police Department accept grant funds in the amount of $6,528.00? This funding will be used for overtime DUI Target Zero Team patrols. COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: November 12, SAFETY COUNCIL COMMITTEE (PRHS &PS) 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Lt. Jim Nelson Attachments: 1. PRHS &PS Memo 2. TZT Memorandum of Understanding 2013 Options Considered: 1. Accept Grant 2. Reject Grant MAYOR'S RECOMMENDATION: DEPT: Police MAYOR APPROVAL: � DIRECTOR APPROVAL: i3. �„ �J7�JJLt%f "�� Conun tee Co i it Committe Council COMMITTEE RECOMMENDATION: 1 move to forward the proposed WTSC Target Zero Teams MOU to the November 19, 2013 City Council consent agenda for approval. Committee Chair Ommittee Memb Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Target Zero 'Team MOU Agreement, effective October 1, 2013 through September 30, 2014 with a total compensation of $6,528.00, and authorize the Chief or Deputy Chief to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS oFFICE) ,CgeNCILACTION: APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED /DEf ERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: November 12, 2013 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police SUBJECT: Acceptance of WTSC Grant Money for Target Zero Teams DUI patrols. Background The Washington Traffic Safety Commission (WTSC) and the City of Federal Way have an existing partnership, focused on DUI and Seatbelt enforcement. WTSC funding has allowed Federal Way Police to strengthen DUI and Seatbelt enforcement through overtime funded patrols. Proposal That the City Of Federal Way accepts a Memorandum of Understanding (MOU) for a term of: October 01, 2013 through September 30, 2014. The MOU is specifically for overtime funded DUI patrols in the amount of $6,528.00. Funding Source Washington Traffic Safety Commission (WTSC).