LUTC PKT 01-06-2014City of Federal Way
City Council
Land Use /Transportation Committee
January 6, 2014 City Hall
5:30 p.m. Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: November 4, 2013
B. King County Cooperative Watershed
Management Grant Funding
C. Resolution Amending Resolution 09 -560,
Eliminating Term Limits for the Lake
Management District
D. Federal Way High and Sacajawea Pedestrian
Connection — 85% Status Report and
Authorization to Bid
E. Lakota Middle School Sidewalks — 30% Design
Status Report
Action
Presenter Page or Info
Upton 3 Action
Appleton 5 Action
Appleton 21 . Business
Council Date
Time
N/A
5 min
January 21, 2014
5 min
Consent
January 21, 2014
5 min
Resolution
Mullen 27 Consent January 21, 2014 5 min
Consent
Mullen 29 Consent January 21, 2014 5 min
Consent
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, February 3, 2014 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
Committee Members city staff
Bob Ce /ski, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management.
Jeanne Burbidge, Member Shawn Upton, Administradve Assistant II
Diana Noble- Gulliford, Member 253- 835 -2703
This page left blank intentionally.
City of Federal Way
City Council
Land Use /Transportation Committee
November 4, 2013 City Hall
5:30 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Diana Noble - Gulliford and
Jeanne Burbidge.
Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public Works Director
Marwan Salloum, Street Systems Project Engineer John Mulkey, Senior Transportation Planning Engineer Sarady Long, Senior
Planner Janet Shull, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Shawna Upton..
1. CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
Rose Eel, from the Farmers Market, expressed appreciation to the Council for considering the code amendments.
3. COMMITTEE BUSINESS
Topic Title/ Description
Forward to
Council
A. Approval of Minutes: October 7, 2013 N/A
Committee approved the October 7, 2013, LUTC minutes as presented.
Moved: Noble - Gulliford Seconded: Burbidge Passed: Unanimously, 3 -0
B. Street Vacation Request for Portion of South 337th Street. November 19, 2013
Consent
Street Systems Project Engineer Mulkey provided background information on the street
vacation process. Mr. Mulkey discussed what steps have been taken thus far and detailed
what steps will follow if the Committee moves this topic forward. This street vacation was
requested by the property owner to correct an existing encroachment of the garage with
the front property Line setback. There is ample right -of -way left if any future work in the
right -of -way would need to occur.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble - Gulliford Passed: Unanimously, 3 -0
C. 2014 Right of Way Landscape Maintenance — Bid Award November 19, 2013
Consent
Deputy Public Works Director Salloum noted the bid opening occurred on October 22, 2013
and three contractors submitted bids for this project. The lowest responsive, responsible
bidder was Total Landscape Corporation. Reference checks conducted by city staff were
positive and staff is recommending awarding the contract to Total Landscape Corporation.
Committee forwarded Option #1 as presented.
Moved: Noble - Gulliford Seconded: Burbidge Passed: Unanimously, 3 -0
Committee Members City staff
Bob Ce lski, Chair Ca3y M. Roe, P.E., Director of Parks, Public works and Emergency Management
Jeanne Burbidge, Member Shawn Upton, Administrative Assistant II
Diana Noble- Gullifo% Member 253- 835 -2703
D. Commute Trip Program Implementation Agreement with King County
Senior Transportation Planning Engineer Long presented a brief history on the program
including program requirements, employers in Federal Way that are effected by the
program, statistics on current modes of transportation and the history of our contract with
King County for implementing the program. Staff feels this is a cost effective agreement.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Noble - Gulliford Passed: Unanimously, 3 -0
E. Urban Agriculture Code Amendment
Senior Planner Janet Shull noted the full staff presentation was previously given to the
Committee at the October 7, 2013 LUTC meeting and that the purpose of bringing the topic
back tonight was to discuss revisions staff made to the farmers market definition based
on feedback from the previous meeting. Staff contacted several municipalities to get some
feedback about definitions that were being used elsewhere. Staff found that there was
a wide range of definitions but none seemed to fit well with the Farmers Market operations
in Federal Way. Modifications to the definition included specifying the type of products sold
over the course of the year, adding more language addressing the types of items that can
be sold in addition to food - related products, calculating the vendor ratio based on the
number of vendors instead of the width of saleable space and specifying that community
events are not typically counted as market vendors.
Committee forwarded Option #2 as presented.
Moved: Burbidge Seconded: Noble - Gulliford Passed: Unanimously, 3 -0
4. OTHER
November 19, 2013
Consent
November 19, 2013
Ordinance
First Reading
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, December 2, 2013 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 6:07 PM.
COMMITTEE APPROVAL:
Bob Celski, Chair
Jeanne Burbidge, Member
Attest:
Shawna Upton, Administrative Assistant II
Diana Noble - Gulliford, Member
Committee Members City Staff
Bob Ce /ski, Chair Cad M. Roe, P. E., Director of Parks, Public Works and Emergency Management
Jeanne Burbidge, Member Shawna Upton, Administrative Assistant II
Diana Noble - Gulliford, Member 253 - 835 -2703
SUBJECT: Authorization to Accept the King County Cooperative Watershed Management Grant Funding.
POLICY QUESTION: Should Council authorize the Mayor to accept the King County cooperative watershed
management grant funding in an amount of $31,619 to conduct a fish utilization and speciation study within the
Hylebos Watershed?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: January 6, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: William Appleton, P.E., Surface Water Manager /J DEPT: Public Works
Attachments:
1. LUTC Memorandum
2. King County Cooperative Watershed Management Grant Agreement.
Options Considered:
1 Authorize the Mayor to accept the King County cooperative watershed management grant funding in an
amount of $31,619 to conduct a fish utilization and speciation study within the Hylebos Watershed.
2. Do not authorize the Mayor to accept the grant and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 21, 2014 City
Council Consent Agenda approval
MAYOR APPROVAL: i DIRECTOR APPROVAL: V \ ( r
o ee Council Committee
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the January 21, 2014
City Council consent agenda for approval.
Bob Celski, Chair Jeanne Burbidge, Member
PROPOSED COUNCIL MOTION: "I move to authorize the Mayor to accept the King County cooperative
watershed management grant funding in an amount of $31,619 to conduct a fish utilization and speciation study
within the Hylebos Watershed. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
January 6, 2014
TO:
Land Use and Transportation Committee
VIA:
Jim Farrell, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
William Appleton, P.E., Surface Water Manager -
SUBJECT: Cooperative Watershed Management Grant Fund
BACKGROUND:
King County Flood Control District ( "District "), a quasi - municipal corporation of the State of
Washington, announced funding through a competitive cooperative watershed management grant for
water quality, water resource, and habitat protection and management projects within the King County
portion of watershed resource inventory area 10 (WRIA 10).
The Hylebos watershed lies within WRIA 10; therefore, Surface Water Management submitted for grant
consideration, a proposal to conduct two studies within the Hylebos watershed: a fisheries study that will
include fish speciation, utilization and barriers to recovery assessment; and an environmental/educational
trail feasibility and layout study. The studies would be performed by a qualified consultant and outcomes
will be used to ensure that projects critical to the restoration/preservation of the watershed are identified,
prioritized and ultimately funded within the Surface Water Management Comprehensive Plan. City
programs /projects expected to benefit from this grant project will include conservation property
acquisition, environmental restoration and stream enhancement, and water quality retrofit.
The district is offering to fund the fish utilization and speciation portion of our proposal with a total
of $31,619.00, with an in -kind match from Surface Water Management of staff time valued at
$1,600.00. The environmental/educational trail feasibility and layout study portion was not approved
and will not be performed as part of this project. A copy of the grant agreement is included. The
project must be completed by August 31, 2014.
Staff have reviewed that attached grant agreement and recommend accepting the cooperative
watershed management grant.
AWARD NUMBER 10.13.1
AGREEMENT FOR AWARD OF
COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS
BETWEEN THE CITY OF FEDERAL WAY AND KING COUNTY
This Agreement is made between King County, a municipal corporation, and the City of
Federal Way (referred to herein as "Recipient "), for the purposes set forth herein. This
Agreement shall be in effect from the date of execution to August 31, 2014.
SECTION 1. RECITALS
1.1 Whereas, the King County Flood Control District ( "District ") is a quasi - municipal
corporation of the State of Washington, authorized to provide funding for cooperative
watershed management arrangements and actions for purposes of water quality, water
resource, and habitat protection and management;
1.2 Whereas King County is the service provider to the District under the terms of an
interlocal agreement ( "ILA ") by and between King County and the District, dated
February 17, 2009, as amended, and as service provider implements the District's annual
work program and budget;
1.3 Whereas, the Board of Supervisors of the District, the District's governing body, passed
Resolution FCD2012 -11.2 on October 29, 2012, authorizing the King County executive
or his designee to develop and administer a grant award program of up to $3,150,000 in
2013 for water quality and water resources and habitat restoration and management
projects and activities allocated in the amounts of $1.2 million for WRIA 8, $1.2 million
for WRIA 9, $600,000 for the Snoqualmie Watershed and $150,000 for WRIA 10
projects in King County, provided that the project list is approved by the District
executive committee;
1.4 Whereas, in accordance with Resolution FCD2012 -07.2 and in its capacity as service
provider to the District, King County has established a grant award program to fund
water quality and water resources and habitat restoration and management projects and
activities ("Cooperative Watershed Management Award Program ");
1.5 Whereas, the Recipient has submitted an application to the Puyallup/White Watershed
(WRIA 10) Citizens' Advisory Committee for the Project and it has recommended the
Project for funding under the Cooperative Watershed Management Grant Program in
accordance with King County's Cooperative Watershed Management Grant Program
Policies and Procedures, a copy of which has been furnished by King County to the
Recipient and which are incorporated herein by this reference ( "Grant Policies and
Procedures ");
1.6 Whereas the District's Executive Committee has received a list of proposed projects that
includes the Project, as described in Exhibit A attached hereto and incorporated herein by
this reference, and the Executive Committee has approved the Project for funding up to
Page 1 of 14
7
the amount of $31,619;
1.7 Whereas King County has received a Scope of Work and a Budget for the Project from
the Recipient and has determined that the Scope of Work, attached hereto and
incorporated herein as Exhibit B ( "Scope of Work "), and the Budget, attached hereto and
incorporated herein as Exhibit C (`Budget "), are consistent with the Grant Policies and
Procedures;
1.8 Whereas, King County and the Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions under which King County will provide
funding from the District in accordance with the Policies and Procedures, and the
Recipient will implement the Project.
SECTION 2. AGREEMENT
2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this
reference.
2.2. King County agrees to award the Recipient an award in the total amount of $31,619 from
District funds (the Award). The Award shall be used by the Recipient solely for the
performance of the Project, as described in Exhibit A of this Agreement. King County
shall pay the Recipient in accordance with the Grant Policies and Procedures.
2.3. The Recipient represents and warrants that it will only use the Award for the Scope of
Work of this Agreement and in accordance with the Project Budget. The Recipient shall
be required to refund to King County that portion of the Award which is used for work or
tasks not included in the Scope of Work. Further, the Recipient agrees to return to King
County any portion of the Award that is not expended or remains after completion of the
Scope of Work.
2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate
the execution date of this Agreement provided that 1) they have been identified by
Recipient as being within the scopes of numbers 2) and 3) below, and have been
approved by the County as being within such scopes; 2) The activities are specified in the
Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the Scope
of Work and are authorized by this award as identified in the Budget of this Agreement;
4) such activities and expenses otherwise comply with all other terms of this Agreement;
and 5) reimbursements shall be paid to the Recipient only after this Agreement has been
fully executed.
2.5. The Recipient shall invoice King County for incurred expenses using the Request for
Payment form and Progress Report, attached hereto and incorporated herein as Exhibit
D for those documented and allowable expenses identified in the Budget and according
to the rules set forth in the Grant Policies and Procedures. A progress report (with or
without a request for payment) shall be made no less frequently than every six months
after the effective date of this Agreement nor more frequently than every three months
Page 2 of 14
8
after the aforementioned date. Advances are allowable only for anticipated expenses to be
incurred in the next three months from the date of submission of the Request for Payment
for work that is included in the Scope of Work of this Agreement, and identified as such
in the Request. Documentation of payments made from advances shall be submitted to
King County prior to any further requests for payment. No advances shall exceed 80% of
the total Award. The final request for payment shall be submitted with the final report
described in Section 2.6 of this Agreement and shall be no less than 20% of the Award.
2.6. The Recipient shall be required to submit to King County a final report which documents
the Recipient's completion of the work in conformance with the terms of this Agreement
within thirty (30) days after the completion of the work and submit a Close -out Report
(Exhibit E of this Agreement). The final report shall, among other things, summarize the
project's successes and shall address the watershed benefits accomplished by the work in
a format provided by King County for this purpose as set forth in the Grant Policies and
Procedures.
2.7. The Recipient's expenditures of Award funds shall be separately identified in the
Recipient's accounting records. If requested, the Recipient shall comply with other
reasonable requests made by King County with respect to the manner in which Project
expenditures are tracked and accounted for in the Recipient's accounting books and
records. The Recipient shall maintain such records of expenditures as may be necessary
to conform to generally accepted accounting principles further described in Section 2.8
below and to meet the requirements of all applicable state and federal laws.
2.8. The Recipient shall be required to track project expenses using the Budget Accounting
and Reporting System for the State of Washington ('BARS ") or Generally Accepted
Accounting Principles set forth by the Financial Accounting Standards Board or by the
Governmental Accounting Standards Board.
2.9. King County or its representative, and the District or its representative shall have the
right from time to time, at reasonable intervals, to audit the Recipient's books and records
in order to verify compliance with the terms of this Agreement. The Recipient shall
cooperate with King County and the District in any such audit.
2.10. The Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established by the Washington State Archivist
Local Government Common Records Retention Schedule (CORE) as revised.
2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors
or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and
federal laws and regulations. The Recipient shall implement an appropriate monitoring
system or program to ensure compliance with this provision.
2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the
District, their elected or appointed officials, employees and agents, from all claims,
alleged liability, damages, losses to or death of person or damage to property arising out
Page 3 of 14
of any acts or omissions of the Recipient, its employees, agents, contractors or
subcontractors in performing its obligations under the terms of this Agreement.
2.13. The Recipient agrees to acknowledge the District as a source of funding for this project
on all literature, signage or press releases related to said project.
SECTION 3. GENERAL PROVISIONS
3.1. This Agreement shall be binding upon and inure to the benefit of the parties hereto and
their respective successors and assigns.
3.2. This Agreement constitutes the entire agreement between the parties with respect to the
subject matter hereof. No prior or contemporaneous representation, inducement, promise
or agreement between or among the parties which relate to the subject matter hereof
which are not embodied in this Agreement shall be of any force or effect.
3.3. No amendment to this Agreement shall be binding on any of the parties to this
Agreement unless such amendment is in writing and is executed by the parties. The
parties contemplate that this Agreement may from time to time be modified by written
amendment which shall be executed by duly authorized representatives of the parties and
attached to this Agreement.
3.4. Each party warrants and represents that such party has full and complete authority to
enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he /she has been fully authorized to execute this Agreement
on behalf of such party and that such party is bound by the signature of such
representative.
3.5. The Project shall be completed by no later than August 31, 2014. In the event that the
Project is not completed by this date, King County has the discretion, but not the
obligation, to terminate this Agreement and request and receive any unexpended Award
funds that may be held by the Recipient.
3.6. This Agreement may be signed in multiple counterparts.
3.7. If any provision of this Agreement or of any other agreement, document or writing
pursuant to or in connection with this Agreement, shall be wholly or partially invalid or
unenforceable under applicable law, said provision will be ineffective to that extent only,
without in any way affecting the remaining parts or provision of said agreement, provided
that the remaining provisions continue to effect the purposes of this Agreement.
3.8. The amount of the Award has been fully funded by the District. To the extent that
funding of the Award requires future appropriations by the King County Council, King
County's obligations are contingent upon the appropriation of sufficient funds by the
King County Council to complete the Scope of Work. If no such appropriation is made,
this Agreement will terminate at the close of the appropriation year for which the last
appropriation that provides funds under this Agreement was made.
Page 4 of 14
10
This document has been approved as to form by the King County Prosecuting Attorney's Office
as of July 15, 2012.
KING COUNTY:
By
Name
Title
By
Name
Title
Date Date
RECIPIENT:
Page 5 of 14
11
EXHIBIT A: Project Description
WRIA
APPLICANT
PROJECT
DESCRIPTION
REQUEST
MATCH
City of
Hylebos
The proposed project will conduct a
$31,572
$1,600
10
Federal
Watershed
fisheries study that will include fish
Way
Fisheries
speciation, utilization and barriers to
Assessment
recovery assessment. This study will be
used to identify projects for inclusion in
the update of the Surface Water
Management Comprehensive Plan.
Page 6 of 14
12
EXHIBIT B: SCOPE OF WORK
TASKS
OUTLINED DESCRIPTION OF ACTIVITIES AND PRODUCTS
ESTIMATED
DATES
PERCENT OF
When will
TOTAL
task be
BUDGET
completed
1. Fish
1. A fish speciation and utilization assessment will be performed to:
100%
April 2014
speciation
identify the types and numbers of fish utilizing the Hylebos system
and
and to assess the functionality of the various reaches within the
utilization
watershed with respect to supporting resident and anadromous fish.
assessment
Approximately 3 stream miles will be assessed on10 private properties
in addition to public right of ways. Specific tasks will include:
• Report addressing fish species present in the Hylebos, barriers
to salmon recovery and the potential for salmon recovery.
• Detailed fish utilization mapping of the Hylebos watershed
showing how the stream system is used by resident and
anadromous fish. Recommendations on restoration activities.
• 2013 salmon return assessment with respect to numbers and
species. Report with recommendations for creating a City
staff /volunteer run monitoring plan for future years.
2. A copy of the consultant agreement between the City and the
consultant carrying out the above bulleted tasks and further
describing the work proposed in this Agreement will be submitted as a
deliverable prior to the Final Report.
Permits/
Obtain permission to visit 10 private land owners to access the stream
Ongoing
permission
corridor on their land.
Credits
This grant fund will be acknowledged in our quarterly newsletter,
June 2013,
presentations to Council and ultimately on any informational signage
Dec 2013 &
associated with trail systems or projects that evolved from this project.
June 2014
Final report
Submit a final report and the financial closeout documentation. Cannot be
July 31,
later than 30 days after the end date of the project.
2014
Page 7 of 14
13
EXHIBIT C: BUDGET
Page 8 of 14
14
ITEM & COST BASIS FOR
GRANT
MATCH FUNDS /IN -KIND
BUDGET ITEM
CALCULATING AMOUNT
REQUEST
• Source and status
(pending or received)
• Amount and note if in-
kind or cash
Staff Salaries & benefits
Management,$40 /hr, 40hr
$0
$1,600 /in -kind
Unit of pay /Unit of
time /Sub - totals
Name & title for each
Benefits basis includes:
(what) and is calculated at x
of salaries
Consultant services
Fisheries Assessment
$31,572
$0
Purpose, basis and cost
Envr Engr - $100 /hr, 24 hrs
PM — $135/hr, 24hrs
Biologist— $115/hr,112 hrs
Hydr Engr - $150/hr, 40 hrs
EIT- $82 /hr, 86 hrs
TOTAL
$31,572
$1,600 /in -kind
Page 8 of 14
14
EXHIBIT D: REQUEST FOR PAYMENT AND PROGRESS REPORT
KING COUNff Water and Land Resources Division LQ
ROOD CONWL River and Floodplain Management Section
DrSTR(CT Kh COUrrty
King County Cooperative Watershed Management Grant Payment Request
Date
Recipient Name
Contact Name
Phone
Address 1
Address 2
City, State, Zip Code
Request #
City of Federal Way
Dates (beginning & end date for this claim)
Instructions: Complete this spreadsheet and attach your financial / accounting system reports to document all expenses
Hylebos Watershed Fisheries
PROJECT NAME Assessment PROJECT CODE 10.13.1
Budget line Item
(From Exhibit B
Budget)
Budgeted
Current Request
Amount of all
Previous Requests
Balance
Remaining
S -
S
S -
S -
TOTALS:
$ -
$ -
$ -
$ -
Amount from Current Request above requested as an advance
EXPLANATION:
Page 4 of 14
15
Ini
11M FLOOD CONTROL KING COUNff Water and Land Resources Division L'a
I T River and Floodplain Management Section
ID [ S T k R d C King County
COOPERATIVE WATERSHED MANAGEMENT GRANT PROGRESS REPORT
Date
PROJECT
PROJECT NUMBER
Recipient Name
Contact Name
Phone
Address 1
Address 2
City, State, Zip Code
Request #
Dates (beginning & end date for this
claim)
01/00/00
Hylebos Watershed Fisheries Assessment
10.13.1
City of Federal Way
0
0
0
0
0
0
0
SCOPE OF WORK ITEM
DELIVERABLES: Progress / Status /percentage completed (note
approximate or actual dates)
1)
2)
Page 10 of 14
16
3)
4)
5)
Add more pages if necessary
Please mail or e-mail all documents to:
Katrina Johnston
Water and Land Resources Division
Department of Natural Resources and Parks
KSC -N R -0600
201 South Jackson
Street, Suite 600
Seattle, WA 98104 -3855
Phone: 206- 263 -0478 Fax: 206 - 205 -5134 Email: katrina.johnston @kingcounty.gov
Page 11 of 14
17
EXHIBIT E
CLOSE -OUT REPORT
Recipient
City of Federal Way
Project title
Hylebos Watershed Fisheries Assessment
Project start and end dates
Attached
Total award
$
Total spent
$
Amount due at close -out
$
Total unspent
$
Submit the following:
CONTINUED
Page 12 of 14
18
Checklist
PROGRAMMATIC CLOSE -OUT
Previously
Submitted
Attached
1. Letter(s) of commitment from key partners.
❑
❑
2. Final report documenting the successful completion of the project
according to the exhibit A: Scope of Work and timeline in your
❑
❑
agreement.
3. Documentation of measurement methods and timelines and any
❑
❑
results to date.
FOLLOWING ITEMS TO BE INCLUDED AS APPLICABLE
KCFCD
acknowledge -
ment
4. Selection of outreach materials, such as: handouts,
brochures, posters, newspaper clippings, press releases,
❑
❑
❑
and web page screen hard copies.
5. Copies of selected printed materials, created for the
project or about it, and /or other items that illustrate
❑
❑
❑
the successful completion of the project.
6. Selected copies of pictures, film, video, PowerPoint
presentation in CD, DVD, email and /or documentation
❑
❑
❑
presenting your project, if applicable.
FINANCIAL CLOSE -OUT
7. Attach receipts and /or auditable accounting detail (may include:
❑
❑
ledger - based copies, cancel checks, and payroll records).
8. Documentation of cash and in -kind match.
❑
❑
CONTINUED
Page 12 of 14
18
King County Cooperative Watershed Management Fiscal Close -Out
Date
Recipient Name
PROJECT NAME
AWARD
City of Federal Way
Hylebos Watershed
Fisheries Assessment PROJECT CODE 10.13.1
Budget line Item
(From Exhibit B Budget)
Budgeted
Amount of all
Previous Requests
Balance Forfeited
Source
$ -
$ '
TOTALS:
$ -
$ -
$ -
MATCH
Item
Budgeted
Actual
Balance
Source
$ -
$
$ -
NOTES
Page 13 of 14
19
CONTINUED
PROVISIONS
By signing this Financial CLOSEOUT, I , an authorized representative of the
above named award recipient (RECIPIENT), confirm that I have examined the information contained herein and
that, to the best of my knowledge, it is a true and accurate account of all the financial expenses and in -kind
contributions incurred by the above named project in the course of fulfilling the conditions of the AGREEMENT
between RECIPIENT and King County (COUNTY).
I hereby acknowledge that there are no further expenses associated with this project, nor any pending or future
claims to the COUNTY and that the COUNTY is not liable for any expenses not documented in Attachment B
(Budget) of the AGREEMENT. I understand that the RECIPIENT is fully bound by the provisions of the AGREEMENT
including, but not limited to, the return of COUNTY funds that are unspent or whose spending is unsubstantiated
according to the terms of the AGREEMENT and the right to examine records. I further understand that the
COUNTY, upon examining the financial close -out and the final report submitted by the RECIPIENT will determine
the amount of the balance due to the RECIPIENT.
SIGNED DATE
❑ Approved for Close -Out ❑ Not approved for close -out
EXAMINER SIGNATURE:
Notes:
DATE:
END OF EXHIBIT E
Page 14 of 14
20
SUBJECT: Resolution amending Resolution 09 -560, eliminating term limits for the lake management district
number 2 advisory committee for North Lake.
POLICY QUESTION: Should the Council adopt a Resolution amending Resolution 09 -560, eliminating term limits
for the lake management district number 2 advisory committee for North Lake?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: January 6, 2014
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ® Resolution ❑ Other
STAFF REPORT BY: William Appleton, P. E., Surface Water Manager . JDEPT: Public Works
....... __
... _ .......... _. _..........._ .......................................... .....
......._ ....... .. ..._.........
.. ............... _ ........... ............. _. _ ........ ............ __ ......
Attachments:
1. Land Use and Transportation Committee Memorandum dated January 6, 2014
2. Draft Resolution
Options Considered:
1. Adoption of a Resolution amending Resolution 09 -560, eliminating term limits for the lake management
district number 2 advisory committee for North Lake.
2. Do not adopt the proposed Resolution, and provide staff direction.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the January 21, 2014 Council
Business Agenda for appro
MAYOR APPROVAL: DIRECTOR APPROVAL: �-�'�. 4c'r
ee Council initial
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the January 21, 2014
City Council Business Agenda for approval.
Bob Celski, Chair Jeanne Burbidge, Member
PROPOSED COUNCIL MOTION: "I move to adopt the Resolution amending Resolution 09 -560, eliminating term
limits for the lake management district number 2 advisory committee for North Lake "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1sT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 02/06/2006
RESOLUTION #
21
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 6, 2014
TO: Land Use and Transportation Committee
VIA: Jim Farrell, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
William Appleton, P.E., Surface Water Manager
SUBJECT: North Lake LMD Advisory Committee — Eli ation of Term Limits
BACKGROUND:
On October 6, 2009, City Council adopted Ordinance No. 09 -560, establishing a North Lake
Advisory Committee (NLAC), which represents the property owners of the Lake Management
District Number 2. The Resolution creating the Advisory Committee for North Lake LMD calls for
maximum term limits for advisory committee members of two, two -year terms. Historically, the
applicant pool for the advisory committee positions has been extremely limited; therefore, staff is
recommending that the term limits be eliminated to ensure that all advisory committee seats are
filled. Advisory Committee members that wish to serve additional terms will continue to be required
to submit applications to City Council for consideration.
22
RESOLUTION NO. 13-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, AMENDING RESOLUTION 09-
560 TO ELIMINATE TERM LIMITS FOR THE LAKE
MANAGEMENT DISTRICT NUMBER 2 ADVISORY COMMITTEE
FOR NORTH LAKE.
WHEREAS, Lake Management District Number 2 for North Lake was created for the
purpose of generating revenue to provide ongoing aquatic vegetation management, community
education, and other related projects; and
WHEREAS, Resolution Number 09 -544 states that, attendant to the creation of the Lake
Management District is the creation of an Advisory Committee;
WHEREAS, Resolution Number 09 -560 created an advisory committee for the North Lake,
Lake Management District Number 2 and calls for a term limit of no more than two, two -year terms;
WHEREAS, it has been determined that term limits may severely reduce or eliminate the
advisory board applicant pool;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, RESOLVES AS FOLLOWS:
Section 1. Resolution No 09 -560, Section 2(A) shall be amended to read as follows:
Section 2. Membership.
A. Qualifications. Members of the Advisory Committee shall be selected from
Resolution No. 13-
individuals who own property or represent government bodies that own
property within the LMD. Intent of the selection process shall be to
23
Page 1 of 3
proportionally represent the various property types identified in the district
assessment role. No single f ffii y and v i+ ~ pefty „ -shall serve
Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 5. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this 10th day of December 2013.
Resolution No. 13-
CITY OF FEDERAL WAY
MAYOR, Skip Priest
24
Page 2 of 3
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 13-
25
Page 3 of 3
This page left blank intentionally.
26
SUBJECT: Federal Way High and Sacajawea Middle School Pedestrian Connection (14th Ave South— S312th
Street to 5308th Street) — 85% Design Status Report and Authorization to Bid
POLICY QUESTION: Should the Council authorize staff to bid the Federal Way High and Sacajawea Middle School
Pedestrian Connection (14th Ave South S312th Street to 5308th Street) and return to the LUTC and Council for
bid award, further reports and authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: January 6, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine Mullen, P.E., Street Systems Project Engineer DEPT: Public Works
............._.......__.................... ....................... ........._............._...... ...................._..........
- -- - .._..... - ...._......__._..._..
Attachments: Land Use and Transportation Committee memorandum dated January 6, 2014.
Options Considered:_
1. Authorize staff to bid the Federal Way High and Sacajawea Middle School Pedestrian Connection (14th
Ave South — S312th Street to 5308th Street) and return to the LUTC and Council to award the project to
the lowest responsive, responsible bidder.
2. Do not authorize staff to bid this project and provide direction to staff.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the January 21, 2014 City Council
Consent Agenda for approv k
MAYOR APPROVAL: :�; DIRECTOR APPROVAL: V
o e Council Committee
COMMITTEE RECOMMENDATION: Forward Option 1 to the January 21, 2014 City Council Consent Agenda for
approval.
Bob Celski, Chair Jeanne Burbidge, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to bid the Federal Way High and Sacajawea Middle
School Pedestrian Connection (14th Ave South — S312th Street to 5308th Street) and return to the LUTC and
Council to award the project to the lowest responsive, responsible bidder. "
27
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1ST reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED
— 02/06/2006
RESOLUTION #
27
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 6, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor �v
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: Federal Way High and Sacajawea Middle School PedestriM Connection (14th Ave South —
S312th Street to 5308th Street) — 85% Design Status Report and Authorization to Bid
BACKGROUND:
This Project will install sidewalks where they do not currently exist on l&h Avenue S between S 3120' Street and
S 3086' Street as well as on the south side of S 3080' Street from 140' Avenue S to Pacific Highway S. The
project will also construct a mini - roundabout at the intersection of 140i Avenue S & S 3080' Street providing for
traffic calming including a pedestrian actuated Rectangular Rapid Flashing Beacon (RRFB) crosswalk system
on the east leg. Illumination will be installed on S 30801 Street between 140' Avenue S and Pacific Highway S.
The following provides a brief synopsis of the progress on this project to date. Currently, the project design is
approximately 85% complete, which includes the following completed tasks:
• Utility Coordination and relocation plan
• Project Design to 85%
• Preliminary Contract Specifications
• NEPA/SEPA Documentation Approval
Ongoing Tasks Include:
Final Contract Specifications
Project Design to 100%
WSDOT Approval to Bid the project
PROJECT ESTIMATED EXPENDITURES:
Design $94,000
2014 Construction Cost 619,000
10% Construction Contingency 62,000
Construction Management (City Staff) 0
TOTAL PROJECT COSTS $775,000
AVAILABLE FUNDING:
Budgeted City Funds 0.00
Safe Route to School Grant $775,00
TOTAL AVAILABLE BUDGET $775,000
This project is within available budget and staff anticipates bidding the project in March 2014 and awarding the
project in May 2014. Construction is anticipated to commence in June 2014 with an estimated substantial
completion date in August 2014.
28
SUBJECT: Lakota Middle School Sidewalk — 13th Avenue SW (SW 314th Street to SW 316th Street) — 30%
Design Status Report
POLICY QUESTION: Should the Council authorize staff to proceed with design of the Lakota Middle School Safe
Routes to School Project and return to the LUTC and Council at the 85% design completion for further reports and
authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: January 6, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Bearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine Mullen P.E. Street Systems Project Engineer DEPT: Public Works
.........................._......................._.._...._..........................._........._._.._._........._........................_._._..._._........................._..__...............__._...._.............'..-.... ..............._..........._... _..__._ .._........_........__........- _.._._. .....__..._..._.......— _...._ —_
Attachments: Land Use and Transportation Committee memorandum dated January 6, 2014.
Options Considered: _....._...... _..._.... _.. _ �_...._...
1. Authorize staff to proceed with the design of the Lakota Middle School Sidewalk — 13th Avenue SW
(SW 314th Street to SW 316th Street) Project and return to the LUTC and Council at the 85% design
completion stage for further reports and authorization.
2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to
staff.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the January 21, 2014 City Council
Consent Agenda for apprp�
MAYOR APPROVAL: l 21 DIRECTOR APPROVAL: mss' `
Council
Committee
COMMITTEE RECOMMENDATION: Forward Option 1 to the January 21, 2014 City Council Consent Agenda for
approval.
Bob Celski, Chair Jeanne Burbidge, Member
PROPOSED COUNCIL MOTION: `I move to authorize staff to proceed with the design of the Lakota Middle
School Sidewalk — 13th Avenue SW (SW 314th Street to SW 316th Street) Project and return to the LUTC and
Council at the 85% design completion stage for further reports and authorization. "
29
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1ST reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED
— 02/06/2006
RESOLUTION #
29
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 6, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor V-J-N
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Christine Mullen, P.E., Street Systems Project Engineer tw
SUBJECT: Lakota Middle School Sidewalk — 13th Avenue SW (SW 3 4th Street to SW 316th Street) —
30% Design Status Report
BACKGROUND:
This Project will install sidewalk on the west side of 13th Ave SW from Lakota Middle School to the existing
sidewalk south of S 316th St. Also a new school zone flashing beacon on 13th Ave SW will be installed.
The following provides a brief synopsis of the progress on this project to date. Currently, the project design is
approximately 30% complete, which includes the following completed tasks:
• The Topographical Surveys
• Utility Coordination
• Project Design to 30%
Ongoing Tasks Include:
• Preliminary Contract Specifications
• Project Design to 85%
• NEPA/SEPA Documentation and Submittals
PROJECT ESTIMATED EXPENDITURES:
Design (City Staff) $60,000
2014 Construction Cost $191,019
10% Construction Contingency
Construction Management (City Staff)
$19,100
$0
TOTAL PROJECT COSTS
$270,119
AVAILABLE FUNDING:
Budgeted City Funds
$0
Safe Route to School Grant
$270,119
TOTAL AVAILABLE BUDGET
$270,119
As we proceed with the project design, the total project costs will be refined and presented to the Committee and
Council at the 85% design completion status report for further action. This project is scheduled for construction
in Summer of 2014.
30