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Council PKT 05-04-2004 Regular I ~ Federal Way City Council Meeting AGENDA COUNCILMEMBERS Dean McColgan, Mayor Jeanne Burbidge Jack Dovey Eric Faison Jim Ferrell Linda Kochmar Mike Park CITY MANAGER David H. Moseley Office of the City Clerk May 4, 2004 I. II. III. a. b. c. d. e. IV. V. AGENDA FEDERAL WAY CITY COUNCIL Regular Meeting Council Chambers - City Hall May 4, 2004 - 7:00 p.m. (www.cityoffederalway.com) * * * * * CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS Proclamation/Mental Health Month Certificate of Appreciation/Boy Scouts Food Drive Certificate of Recognition/Federal Way High School Band Introduction of New Employees/City Manager Emerging Issues/City Manager CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. b. Minutes/April 20, 2004 Regular Meeting Council Bill #339/2004 Carry Forward Budget Adjustment - Enactment Ordinance Conditions of Accepting Ownership of West Hylebos State Park- Resolution 5151 Ave SW Storm Drain Improvements/Final Project Acceptance & Authorization to Release Retainage West Hylebos Creek Restoration Project Bid Award c. d. e. f. g. h. VI. a. b. VII. VIII. IX. a. b. X. 23rd Ave So Road Improvements Project/Final Project Acceptance & Retainage Release Alternative Cross sections for Pacific Highway South HOV Lanes Phase III Project Economic Development Message CITY COUNCIL BUSINESS Proposed Settlement with Edward Keaton Selection of Voting Delegates for A WC Annual Business Meeting CITY COUNCIL REPORTS CITY MANAGER REPORT EXECUTIVE SES SI ON Potential Litigation/Pursuant to RCW 42.30.110(1 Xi) Property Acquisition/Pursuant to RCW 42.30.110(1 )(b) ADJOURNMENT ** THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA ** THE COMPLETE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE UNDER "PUBLIC DOCUMENT LIBRARY" MEETING DATE: May 4, 2004 ITEM# ~ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES CATEGORY: BUDGET IMPACT: 0 CONSENT D RESOLUTION D CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Draft minutes of City Council regular meeting on April 20, 2004. SUMMARY /BACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW requirements. CITY COUNCIL COMMITTEE RECOMMENDATION: n/a PROPOSED MOTION: "I move approval of the draft minutes ofthe City Council regular meeting held April 20, 2004." CITY MAN AG ER APPROVAL: "-"~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D T ABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 FEDERAL WAY CITY COUNCIL Council Chambers - City Hall April 20, 2004 - 7 :00 p.m. Regular Meeting Minutes ~~~ Q~r I. CALL MEETING TO ORDER Mayor McColgan called the regular meeting of the Federal Way City Council to order at the hour of7:02 p.m. Councilmembers present: Mayor Dean McColgan, Deputy Mayor Linda Kochrnar, Councilmembers Jeanne Burbidge, Jack Dovey, Eric Faison, Jim Ferrell, and Mike Park. Staff present: City Manager David Moseley, City Attorney Pat Richardson, and City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE Caitlyn Johnson, Chair of the Youth Commission led the flag salute. III. PRESENTATIONS a. Certificate of Support/Doyle Family Request Mayor McColgan read and presented a certificate of support to Ed and Jean Doyle in support of their wishes to have the yet to be named "Soaring Building" at the United States Air Force Academy named "1 5t Lt. Thomas E. Doyle Building" in honor of their son, and the sacrifice he made by giving his life to save others. b. Proclamation/Sister City Hachinohe Incorporation Anniversary Mayor McColgan read and presented the Sister City Hachinohe Incorporation Anniversary proclamation to Assistant City Manager Derek Matheson. c. ProclamationlYouth Recognition Week Mayor McColgan read and presented the Youth Recognition Week proclamation to members of the Youth Commission. Federal Way City Council Regular Meeting Minutes April 20, 2004 - Page 2 of 7 d. Introduction of New Employees/City Manager City Manager David Moseley was please to announce and introduce Tamara Fix, the new Administrative Assistant in the Community Development Department. e. Emerging Issues/City Manager City Manger announced there were no emerging issues to report this evening. IV. CITIZEN COMMENT H. David Kaplan, (comments read into the record by City Clerk Chris Green) spoke in support of appointing a majority of citizens for the City Center Access Study Stakeholders Group. Marie Adair, spoke in support of restoring the crosswalk at So. 288th St. and SR99, she also spoke in support of the Christian Faith Center and the positive individuals she has come across who attend the church currently in SeaTac. Harjinder Singh Atwal, business owner of the service station on S. 288th St. and SR99 spoke in opposition to the proposed c-curbs in front of his business. Kristen Tarsiuk, spoke in support of the Christian Faith Center building project. Dr. Randall Norstrom, business owner of the animal hospital on S. 288th St. and SR99, spoke in opposition to the proposed c-curbs at an entry point of his business. Aaron Lynch, business owner of the money store on S. 288th St. and SR99, spoke in support of restoring the 288th St crosswalk, and opposed the c-curb proposal. Pat Mail, questioned the city regarding the Christian Faith Center project, and the costs to the city relating to the project. Morgan Llewellyn, spoke in support ofthe Christian Faith Center building project. Margaret Nelson, spoke in opposition of rezoning the Christian Faith Center property, as it will cause a reduction in tax revenue and jobs, and increase traffic. Tom Rolph, spoke in support of the Christian Faith Center project, as a neighbor who lives on 336th, he noted he supports this proposal over a business park. Robert Wright, submitted a letter to Council requesting a rezone and road improvements. Christina Gately, spoke in support of the Christian Faith Center building project. Federal Way City Council Regular Meeting Minutes April 20, 2004 - Page 3 of 7 Faleiva C. Hunt, spoke in support of the Christian Faith Center building project. Davina Blake, spoke in support of the Christian Faith Center building project. John Wilkerson, spoke in support of the Christian Faith Center building project. Jim Davis, spoke in support of the Christian Faith Center building project. Juliet Sykes, spoke in opposition to the location of the Christian Faith Center project. v. CONSENT AGENDA a. b. Minutes/April 6, 2004 Regular Meeting -Approved Vouchers-Approved Monthly Financial Report/February 2004-Approved Requesting Release of Human Services One-time Allocation-Approved 2003 Citywide Pavement Marking Project/Contract Amendment-Approved 2004 King County Signal Synchronization Grant-Approved Grant Funding Applications for Transportation Improvement Proiects- Approved Surface Water Utility CIP Program Modifications-Approved City Center Access Study/Stake Holder Selection Process-Approved c. d. e. f. g. h. 1. COUNCILMEMBER DOVEY MOVED APPROVAL OF THE CONSENT AGENDA AS PRESENTED; DEPUTY MAYOR KOCHMAR SECOND. Councilmember Ferrell pulled item (i)/City Center Access Study/Stakeholder Selection Process. The motion to approve Items (a), (b), (c), (d), (e), (t), (g), and (h) passed as follows: Burbidge Dovey Faison Ferrell Kochmar McColgan Park yes yes yes yes yes yes yes Consent Item (i)/ City Center Access Study/Stake Holder Selection Process: Councilmember Ferrell took a moment to review the selection process. He noted he would like to see the group mostly made up of citizens, and encouraged citizens to contact City Hall if they are interested, or attend the upcoming meeting. Federal Way City Council Regular Meeting Minutes April 20, 2004 - Page 4 of 7 COUNCILMEMBER FERRELL MOVED APPROV AL OF CONSENT ITEM (i)/CITY CENTER ACCESS STUDY 1ST AKEHOLDER SELECTION PROCESS; COUNCILMEMBER PARK SECOND. The motion passed as follows: Burbidge Dovey Faison Ferrell yes yes yes yes Kochmar McColgan Park yes yes yes VI. COUNCIL BUSINESS a. Proposed Forbearance Conditions AgreementINorth Lake Estates Div II COUNCILMEMBER DOVEY MOVED APPROV AL OF THE PROPOSED FORBEARANCE CONDITIONS AGREEMENTINORTH LAKE ESTATES DIV II AS PRESENTED; COUNCILMEMBER FERRELL SECOND. The motion passed as follows: Burbidge Dovey Faison Ferrell yes yes yes yes Kochmar McColgan Park yes yes yes b. City Hall 2 % for Art Proposal Recreation and Cultural Services Superintendent Mary Faber introduced the selected artist N orie Sato. They presented a mock of the artwork to be installed in the new city hall facility. COUNCILMEMBER BURBIDGE MOVED APPROVAL OF THE CITY HALL 2% FOR ART PROPOSAL AS PRESENTED; DEPUTY MAYOR KOCHMAR SECOND. The motion passed as follows: Burbidge Dovey Faison Ferrell yes yes yes yes Kochmar McColgan Park yes yes yes c. So 288th Street at SR 99 Project - Access Restrictions (postponed from 4/6/04 meeting) Public Works Director Cary Roe made a brief presentation on this item, and reviewed all the options before the Council, including a proposal of a six-month trial period. Federal Way City Council Regular Meeting Minutes April 20, 2004 - Page 5 of 7 DEPUTY MAYOR KOCHMAR MOVED APPROVAL OF THE SO 288 TH STREET AT SR99 PROJECT -ACCESS RESTRICTIONS AS DISCUSSED; COUNCILMEMBER FERRELL SECOND. The motion passed 5-2 as follows: Burbidge Dovey Faison Ferrell no yes yes yes Kochmar McColgan Park yes yes no d. So 288th Street at SR 99 Project - Crosswalk Closure (postponed from 4/6/04 meeting) Public Works Traffic Engineer Rick Perez made a brief presentation to Council regarding the pedestrian crossing at South 288th and SR99. COUNCILMEMBER FERRELL MOVED TO REINSTATE THE PEDESTRIAN CROSSWALK AT S 288TH STREET AND SR99; DEPUTY MAYOR KOCHMAR SECOND. The motion passed 6-1 as follows: Burbidge Dovey Faison Ferrell yes no yes yes Kachmar McColgan Park yes yes yes VII. INTRODUCTION ORDINANCE Council Bill #339/2004 Carry Forward Budget Adjustment AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2003-04 BIENNIAL BUDGET (AMENDS ORDINANCE 02-434, 03-441, AND 03-455). COUNCILMEMBER FAISON MOVED COUNCIL BILL #339/2004 CARRY FORWARD BUDGET ADJUSTMENT TO SECOND READING/ENACTMENT AT THE NEXT REGULAR MEETING ON MAY 4, 2004; DEPUTY MAYOR KOCHMAR SECOND. The motion passed as follows: Burbidge Dovey Faison Ferrell yes yes yes yes Kachmar McColgan Park yes yes yes Federal Way City Council Regular Meeting Minutes April 20, 2004 - Page 6 of 7 VIII. CITY COUNCIL REPORTS Councilmember Burbidge reported the Parks and Recreation Commission deadline has been extended, applications are now due to the Clerks Office by Friday, April 30th at 5:00 p.m. She announced the next meeting of the Parks, Recreation, Human Services, Public Safety Committee would be May 10th at 5:00 p.m., and further encouraged citizens to attend some of the performing arts in the community. Councilmember Dovey announced the next meeting of the Land U se/Transportation Commission would be May 3rd at 5:30 p.m. in Council Chambers. He also extended "kudos" to Director Cary Roe and his Public Works staff on the outstanding job they do on the street overlay projects. Councilmember Faison announced the next meeting of the FinancelEconomic Development/Regional Affairs Committee would be held April 2ih at 5:30 p.m. in the Mt. Baker Conference Room, and further reported on various regional issues. Deputy Mayor Kochmar noted she was pleased to be able to welcome the children on April 22nd "Bring Your Kids to Work" Day, which is the same morning as the State-wide earthquake drill; and further reported on various regional issues. COUNCILMEMBER KOCHMAR MOVED TO SUSPEND COUNCIL RULES OF PROCEDURE TO ALLOW THE REGULAR MEETING TO CONTINUE PAST 10:00 P.M.; COUNCILMEMBER FERRELL SECOND. The motion passed as follows: Burbidge Dovey Faison Ferrell yes yes yes yes Kochmar McColgan Park yes yes yes Councilmember Park announced the next meeting of the Lodging Tax Advisory Committee would be held May 14th at 8:00 a.m. in the Mt. Baker Conference Room. Councilmember Ferrell reported on his attendance the Boys and Girls Club Annual Fundraising Breakfast, he noted it was a great event for a worth cause. He further thanked Director Cary Roe and Traffic Engineer Rick Perez on the work they have done in the last few weeks regarding S. 288th and Hwy 99. Mayor McColgan reported he attended the Youth Recognition night hosted by the Youth Commission at the Knutzen Family Theatre. He reported it was a wonderful event that recognized the community's youth in categories of Art, Academics, and Athletics. He echoed comments made by Councilmember Ferrell on the wonderful Boys and Girls Club breakfast. Federal Way City Council Regular Meeting Minutes April 20, 2004 - Page 7 of 7 IX. CITY MANAGER REPORT City Manager David Moseley updated Council on the status of capital projects including the new Community Center which is at 30% design stage, and the new City Hall project, which is nearing the countdown phase. He also reported on the status of the Phase II -SR99 progress and the beginning of the newWeyerhaeuser Way round-about, where construction will be next week. Mr. Moseley reported on the city liaison meetings with the Federal Way School District and Lakehaven Utility District. He noted these meeting help keep in contact with our sister organizations in the community. He also noted the community outreach program for the budget is ongoing to various civic organizations and has expanded into presentations to boards and commissions, adding this is a very good opportunity to receive citizen input. He further reminded Council for the need for an Executive Session for the purpose of discussing Potential Litigation/pursuant to RCW 42.30.11 0(1 )(i) for approximately ten minutes. x. EXECUTIVE SESSION At 10:05 p.m. Mayor McColgan announced Council would be recessing into Executive Session for the purpose of discussing Potential Litigation/Pursuant to RCW 42.30.110(1 )(i) for approximately ten minutes. a. b. Potential Litigation/Pursuant to RCW 42.30.110(1 )(i) Property Acquisition/Pursuant to RCW 42.30.110(1 )(b) -CANCELED Council returned to Chambers at 10:12 p.m. XI. ADJOURNMENT There being no further business to come before the Federal Way City Council, Mayor McColgan adjourned the regular meeting at 10:12 p.m. Stephanie Courtney, CMC Deputy City Clerk , ~~.~~~ ~ . ~ ~ ~~ .:. ~.~.~...: . ~ ~...~.. .""..."'" ....... .. .. .. . .. .. .... ..~~~~~.=.!..~.!=.. CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: 2004 Carry-Forward Budget Adjustment ....... ............................................................................................ ..................... ....... ................... ............. CATEGORY: CONSENT X ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMATION STUDY SESSION OTHER ............................................................................................................................................................... ATTACHMENTS: Budget Adjustment Summary, Memo and Ordinance. ............................................................................................................................................................... SUMMARYIBACKGROUND: This is an ordinance to adjust the 2004 budget to: (1) reflect the actual ending fund balance at 12/31/03; (2) carry-forward grants, transfers, and otherrevenues which were awarded and budgeted but not received in 2003; and (3) carry-forward projects, services, and other expenditures that were approved or committed in 2003 but not yet completed or paid at the end of2003. Unless otherwise identified, these adjustments are housekeeping in nature. ............................................................................................................................................................... CITY COUNCIL COMMITTEE RECOMMENDATION: Approve the 2004 Carry-Forward Budget Adjustment. ............................................................................................................................................................... PROPOSED RECOMMENDATION: "I move the proposed 2004 Carry-Forward Budget Adjustment Ordinance to second reading and enactment and the next regular council meeting on May 4, 2004." ......................................................... ........... .......... ............. ................................................................. CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ~ _APPROVED COUNCIL BILL # 551 DENIED 1st READING TABLED/DEFERREDINO ACTION ENACTMENT READ /YI (}Wd to ~CL ~~ ¡ :ns~~~~~: # ...t1;fth~!J¡j!....: ::?.. .. .. .................. ....... . .. . . .. .. .................... .. .. .. .. .. ... ................. .. .. . .. ... . CITY OF FEDERAL WAY MEMORANDUM Date: To: March 17, 2004 From: Finance, Economic Development & Regional Affairs Committee David e ager ~ ~ÁI 1 Iwen Wang, M agement Services Director Ÿ V Carry Forward Budget Adjustment Ordinance Via: Subject: Backl!round The carry forward budget adjustment makes three types of modifications to current year's budget: 1. Adjust the beginning fund balance available based on the actual year-end balance of the previous year; 2. Appropriate for projects that were budgeted in the prior year, but not completed and will continue during the current year; 3. Make other changes or correction as needed. 2003 Operation Results: The overall City operations for 2003 resulted with a favorable balance of$3.30 million, of which $3.32 million is in General and Street fund operations with the remaining $20 thousand unfavorable variance from designated funds. General and Street Fund Operations: The preliminary $3.32 million General and Street fund balance is over and above the amount included in the 2003/04 budget. However, of this amount $764 thousand will be needed to cover vehicle licensing fee and $1.84 million will be needed to continue existing projects not yet completed and a few additional expenditures items for the Council to consider. This leaves a $798 thousand undesignated balance that is available for capital or one-time expenses. The $3.32 million is made up of $676k in lower revenues than budgeted and $4.0 million in unspent expenditures. The primary source of decrease in revenues is sales tax ($452k), vehicle licensing fees ($752K) and recreation fees ($189K), gambling taxes ($82K), interest earnings ($85K), offset by higher property tax ($175K), permit fees ($436K), criminal justice high crime ($167K), and grants/other ($ 1 06K). On the $4.0 million unspent expenditures, $2.93 million will be needed in 2003 for projects in progress, and $263k in one- time items as listed below for Council funding consideration. . Provide $20K for municipal court temporary help; . Provide $50K for cable franchise negotiation; . Provide $25K for public safety badge replacement program; . Provide $50K for basketlbanner program flatbed truck and retrofitting; . Provide $41K for 2004 Bulletproof Vest Grant Match; . Provide $15K for reprogramming police radios; . Provide $12K for public safety wireless connection charges; and . Provide $50K for labor arbitration. Designated or Project Specific Funds: The balance of the adjustments are for designated programs or capital project funds, such as arterial street overlay program, lodging tax funded tourism program, 2% for the arts project, CIP funds, KFTheater/Dumas Bay Centre capital projects. These adjustments will increase appropriation by $41.3 millions. Overall this is a combined total adjustments of $44,259,228. Action Requested Move the carry forward budget adjustment in the amount of$44,259,228 to the full Council for approvaL x.5 ~1.+ ' Committee Member / k:\fin\biennial\ordinanc\2004 carryforward memo.doc FI CITY OF FEDERAL WAY 2003 RESULT OF OPERATIONS GENERAL & STREET FUND ONLY Sources/Uses December 31, 2003 ~--~~~~ ~---r~------~- Annual Budget I Actual Variance Favorable (Unfavorable) ($) ('Yo) Oper;¡til1!;! R~venu~s~__-- Property Tax~s~__--~-----¡-_n - ~;:;~n:l~ustiŒ)§ales T~X___-t- InterJ19vemr11entaln.____- ¡ ~ ~rt'1,~",":' ~ -j ~~~~~e~~;~::~l~~;gD --~ -.=-- ROW Permits/Fees~PW I 369,455 : Expedited Review Fees-PW.._--r--- ;~f~too, - ~~--=-I,,_:_,,_-,,:,,~..,,' . . ; ~J~~-_~~6-;592 ; f-'C>lI~S~rvlceS~- ,~26,Q82 ; Miscellaneous/Other 149,947 ! Operating~transfers ~- 232;1351 t¡:ans~Ün£l:()11l Utax fo~~ 30Ó,0:QO ' Beginning Fund Balance -"":""':"',,:"'<':,:::(',~.r>~ $ 9,567,066 $ 7,777,226 10,999,574 1,611,369 2J?4I~3' 1,850,000 .-.---.-" "t 1,168,813 , 1,179,8-16 i ':':'^ ~':':> ': " ~. , , " " ", ,"" '" '~Toial.9~~!,'ni1-R(!Venll(!.s~. ~._' 3]~;():1.!"!! -- I I Operating ExP!'1~:Utures Cityfounci~- - Cit'lManager . Mu n i cipal_C.QIJ.!:Ì -Operation s Management Services Cìvil/C¡:¡.rTiJr1~J.egal Services Comm- Development Svcs Police Services - .----.-- Jail Services .---. Parks and Recreation Ending Fund Balance Detail Reserved for Next Year Budget P3 Interfund Loans Snow & Ice Unreserved Total Endi Fund Balance 3/16120045:23 PM 9,567,066 (0)1 I , 0_0% ----. 7,951,964 .--- 174,738 2_2% !Qþy,534 (452,040) :'1,1% 1,601,245 (10,124) _-06% 2~81 ,534 -- (492,959) . :17.8% 1,767,545 (82,455) -4.5% - T~~.14,976~63 I ~_--I-9% _1,294,333__.- 114,517: 9.7% . - 214,'!.~. 214,464 T .- n/a __444,720 75,31_5__~.4% . - _3.2,069 32,069_____nia 117,191 - (24,909) -17.5%. . _671,975 50,011 ._~O% _27,960 2Z!.?~0 _rlIa. 741,810 (188,640)_-_2Q.3% _198,371 __(84,958) -30.0% 526,592 (0) --Q,Q% 798,264 ~- (127,817)_:13.._8~ - _.219,712 6926,Ei _~5,,/o 268,181 36,046 __15._5% _n_17,!,333 (12~h66!-4--- -40.ß"/o ??^ ~':':1 0-0% :', "" ó':' "", 172.6% -------...... .-... ---1!.:£8,~8~..- (675,7~3). -2.1% u 276,0_50 ;. _~~99 691,203, ___648,.?2i -nJ.,?44,S69 . 1,289,507 (9,848) 42,679 55,063 -3_6% 6.2% 4.1% $ 4,261,788 300,000 10,000 100,000 65,209 4,736,997 $ __~005,360 , _1,873,521 1~_1,839 66% 1,468,586 --- 1,232,052 236,535- .. 16_1% 3,720,322 - 3,316,235 404,087 10.9% ! 1_!5,562,170 ' 1.i,,804,775 757,395 I 4_9% 1_,342,000 ~_1,-0_88,928 253,g72 I 18.9% i 4,046,628 3,607,989 438,639 10.8% 1-- I I L 4,090,497 3,558,702 531 ,795 130% 58,134 ---- 58,134 100,0% 1,238,357 1,238,357 100,,0% (134,830) (134'?3Q2 .--- 100,,0% 700,000 __L°q,o_oo 0.0% 225,000 ~25,000 ' 0_0% 300,000 300,000 ------=t-- 0.0% 36,934,048 32,931,132 4,002,916 10.8"1c 3,327,123 -68.9° 4,261,788 300,000 10,000 100,000 3,392,331 8 064119 $ 3,327,123 I 3,327,123 ' F2- 2004 CFAdj AnO"" ",GEN_STREET Carryforward Budget~~~~ 3,327,123 From 2003 Operations 65,207 From 03/04 Mid-Bienn Unalloc --. n__- -------- .____n- ___m_-- _m______- (764,012) eliminate ye.t1icle licens~ng fee -------. -.---- . -- __un - ---.- ---- ---~ _n__~_- - ------ -..------ ------ -.--- ------...,,--. -- n -.------ __un -----.-------- - - ___un_Un --. __.__m _.~---_.- . ---- u..- .-.------ _u --.- .--- .- -_u- ---- ._---_._-~____~n'- .--. --- -------- - ---------- n --.----- 4,591 transfer in CDBG DV reimbursement ---.-.--. -______n__- - _u- n____--_". n_-__'- ------- . ---.---------. 30,000 city video ----28;357temp help & 1 month lease extension education assistance, training instructors, job announcements, wellness program, labor negotiations, Egov alliance membership, city website redesign, timekeeping system, document imaging .221,295 system, finan(;ial systel'Tl'cable_franchise negotiation 70,000 DV unit support&labor arbitration - u_-------..------- CERT, volunteer dinner, HS contracts, abatement program,kiOsk:. storyboard, shoreline inventory, permit process intem, code amendments, business park zone study, consultant, planned action 576,149 SEPA, Amanda permit system lease extension, replacement badge program, explorer program, memorabilia, Westway/building bridges, seizures, grants, reprogram radios, wireless connectivity, nextel phones m&o, AFIS/Spillman 810,800 interface --- -. u_------- contract maintenance: facilities repairs&' maintenance:8rts--- commission contracts, class recreation registration system, nextel 75,423 phones m&o) CTR, .ñextel phones m&o, joint emergency management funds (software), traffic impact fee analysis, NTS project, signal coordination, flatbed truck with retrofit for color basket program ~59,O05_i~p1tal, reserves and m&o) n 58,1~3~_- Human Services C(Jntract --.--------------- 2,029;163 n/a 797,877 CITY OF FEDERAL WAY 2004 CARRYFORWARD ADJUSTMENT General Fund: Non-Departmental General Fund Subsidy to Street Fund for Carryforward Adjustments.................................. ................... ........:.. General Fund Subsidy to Street Fund to Cover 1-776 Revenue Shortfall........................................................... City Manaqer Update City Video............................................................... .......,.......................................................... Municipal Court Temporary Help................................................................................................................................... Internal Service Charge-Additional 1 Month Lease on Municipal Court Facility................................................... Manaqement Services Internal Service Charge-Residual Equity Transfer for Kronos Timekeeping System............................................ Internal Service Charge-Residual Equity Transfer for Eden Financial System.................................................... Internal Service Charge-Residual Equity Transfer for Document Management System........................................ Internal Service Charge-City Website Redevelopment & Design....... ...............".................................."......... Internal Service Charge-E-Gov Alliance Membership.......,...................................,....................................... Cable Franchise Negotiation..........,.......................,..,..,....................................................................,..... Instructors for Training-Professional Services........................,.................................................................... Wellness Program...........,............................""."."..............................................................".,.."........ Education Assistance ............................................,.,..,..,....,................................"....",......................., Labor Negotiations,...........................".,......................................................................."....................... Job Announcements...............................................,.....,..,..,.................................................................. Law Domestic Violence Unit Support..............,....,.......................... .......... ........,..................................,........... Labor Arbitration..........................................."""""""""""""""""""""""""""......".......................... Community Develooment Neighborhood Matching Grant-2003 Balance....................,.................................................,....................... HS-Human Services Contracl...................,............................................................................................., HS-Human Services Contract-Earmarked During 2003/04 Adopted-Allocate Upon Completion of Review............... NO-Enhance Volunteer Recognition Dinner........."..,.....,........... ...........................",..."..,........................... NC-CERT Program...................................................................................................................,..........., EDC-Kiosk..,...",.....................................,.,........".......................................,.."................................... EDC-Storyboard................... ................"...................................................,.......................................... BL-Abatement Program.........................,............................................................,.................................. PL-Shoreline Inventory............................"....,...""."...................................................,.........................' PL-Permit Process................................................,.....,......,..................................................,............... PL-Code Amendments.........................................................................................................................., PL-BP Zone Study..............................................,.,"""""""""""""""""""""""""""."",...,...".......... PL-Consultant from State Grant-From 2003 Carryforward Budget Adjustmenl........................................,..,....... PL-Planned Action SEPA...................................."........................................................,.....""""""'" Internal Service Charge-Permit Tracking System........................................................................................, Parks & Recreation Internal Service Charge-Residual Equity Transfer for Econnect Recreation Registration...................................... Internal Service Charge-Nextel Phones-Additional Phones Expense............................."....,........................... Arts Commmission Operations Balance......"",..."..................................................,................................. 1-Time Funded Program-Continue Contract Maintenance.............................................................................. Facilities Repairs & Maintenance-From 2003 Carryforward...........................................,....".......................... Public Safety Explorer Program.............................................................................................................,...,....,.......... State Seizures................................................,..".""......,..........................................."."...................., State Seizures-Transfer to Municipal Facility CIP for Police Evidence Building.........................,......................... Federal Seizures...................................,.............,................................................................................ Memorabilia Accounl............................,.....".......,............................................,.."".............................. Westway/Building Bridges Program................."",."""",.""......................................".",...",................... 2003 Local Law Enforcement Block Granl.,...",..,..,...."....".............................".",,..,..,..,...............,.........., 2002 Bulletproof Vest Program..................".".,.,.".....,............................................",.""..,.,................... 2004 Bulletproof Vest Program-Pending Grant & Local Match.............................................................. ......... COPS More 2002 Grnal...............................,...........................................................,............................. 1 Year Additional Lease on Evidence Building.................................................................................,.......... 1 Month Additional Lease on PS Lease (July 2004 Rate).............................................................................. Replacement Badge Program-New Logo-net of sale of old badges.......... .......... ..................."......... ......... ...... Internal Service Charge-Reprogram Radios............................................................................................... Internal Service Charge-Nextel Phones-Additional Phones M&O Expense...................................,....,.............. 3/16/2004 2:19 PM 2004 Carryforward.xls list 04 F3 $136.484 $764,012 30,000 20,000 8,357 21,000 7,200 23,000 48,000 3,000 50,000 3,438 12,573 11,935 14,789 26,360 20,000 50,000 5,000 52,217 58,134 3,833 5,107 50,865 5,000 5,827 40,000 15,000 50,115 20,000 52,000 161,185 110,000 5,000 2,100 23,329 12,500 32,494 9,770 117,202 50,000 211,074 586 19,208 60,620 3,716 72,070 125,459 45,108 21,487 25,000 15,000 5,500 CITY OF FEDERAL WAY 2004 CARRYFORWARD ADJUSTMENT Internal Service Charge-Wireless Connection Charges (1/2 Year) after COPS More 2002 Grant Expires................ Internal Service Charge-AFIS System....................................................................................................... Street Fund: Commute Trip Reduction........................................................................................................................ Internal Service Charge-Nextel Phones-Additional Phones M&O Expense........................................................ Joint Emergency Management Funds-to Purchase Web EOC Software for EOC............................................... Silver lake Neighborhood Traffic Safety Project & 320 SW 323rd Pedestrian Crossing Relocation........................ Traffic Impact Fee Study-Alternative Traffic Mitigation Approach..................................................................... Traffic Signals-Funded by KC Signal Coordination Gran!............................................................................... Internal Service Charge-Capital Purchase-Flatbed Truck & Retrofit w/34 Foot telescopic aerial man-lift.................. Internal Service Charge-Flatbed Truck & Retrofit-Annual Replacement Reserves ($15K) and M&O ($3K)............... 12,000 17,000 22,521 2,400 17,144 33,000 5,047 22,560 50,000 6,333 .. SiJbtotalGeneral& Str~etFi.Jnd '. . .$2;929;6.$9.. Arterial Street Fund: Asphalt Overlay Program-2003 Balance.................................................................................................... Solid Waste & Recycling Fund: Increase Grant Expenditures based on Actual 2004 Allocation....................................................................... Hotel/Motel Tax Fund: Committed-Advertisement (magazine/radio)............................................................................................... Committed-2007 Olympic Trials Bid Fund.................................................................................................. Unallocated Balance-Earmarked for Korean Event, Pending Council ApprovaL................................................. 483,750 1,726 24,602 20,000 172,397 .. SublotaJSpeèiéil.Reveril.i:e Funds.. $702;475 City Facilities CIP Fund: Municipal Facility-2003 Balance.......................................................................................,....................... Municipal Facility-Police Evidence Building................................................................................................. Community Center-2003 Balance............................................................................................................. Community Center-Budget Excess Interest Earned...................................................................................... Parks CIP Fund: Sportsfield Improvements-Sacajawea CIP & Annual Program-Project Balance..................................... ............. Neighborhood Parks/Thompson Project Balance......................................................................................... Celebration Park-Project Balance..............................................."""""""""""""""""""""""""""........ Klahanee Lake Improvements-Project Balance...................................................................."..................... Hylebos Historical Cabines Park-Project Balance........................................................................................ Hylebos Boardwalk-100% Grant Funded................................................................................................... Major Maintenance/Parks Facilities-Project Balance..................................................................................... Armstrong Park-Project Balance............................................................................................................... Playgrounds-Projct Balance.................................................................................................................... Lakota Park-Project Balance................................................................................................................... Sportsfield Renovation-Artificial Turf-Project Balance................................................................................... Thompson Neighborhood Park-CDBG Funded Project................................................................................. Surface Water Management CIP Fund: Small CIP-Cover 50% Construction Costs for 51st Avenue SW Project............................................................ SW 356th Regional Storm Water Facility-Project Balance & Add'i Budget of $94,055.......................................... West Hylebos Channel Stabilization-Project Balance.................................................................................... West Hylebos Channel Stabilization-Centennial Clean Water Grant................................................................. West Branch lakota Creek Restoration-Project Balance............................................................................... East Branch Lakota Creek-Project Balance................................................................................................ Traffic CIP Fund: Close Out Traffic CIP-Combine with Transportation CIP Fund........................................................................ Transportation CIP Fund: South 356th St to SR99 to 1st Ave-Project Balance..................................................................................... South 356th St to SR99 to 1st Ave-Eliminate Grant Expenditure-Will not Receive Grant..................................... ROW 23rd Ave South. South 317th to South 326th-Project Balance............................................................ SR 99 Phase I: South 312th - South 324th-Project Bal $809,364/ Grant Bal $1,085,699..................................... SR 99 Phase II - South 324th to So 340th-Project Balance $1,185,277/ Grant Balance $2,544,583........... ...... ...... South 312th St @ 8th Ave So Traffic Signal-Project Balance......................................................................... South 312th St @ 8th Ave So Traffic Signal-Reallocate to South 312th @ 14th Traffic SignaL.............................. So 336th St and Weyerhauser-Project Bal $348,543/ Grant Bal $227.0001 Weyerehauser Contrib $900,000. ....... ... South 320th St @1st Ave South-Project Balance............................. ........................................................ 3/16/2004 2:19 PM 2004 Carryforward.xls list 04 FLf 6,938,189 50,000 17,177,724 9,692 145,856 68,030 115,734 26,554 262,151 250,000 69,626 46,887 50,000 98,369 16,671 75,000 24,273 152,010 519,620 500,000 1,839,169 84,002 155,560 472,899 (2,942,000) 1,464,478 1,895,063 3,729,860 201,507 (19,925) 1,475,543 103,358 2 CITY OF FEDERAL WAY 2004 CARRYFORWARD ADJUSTMENT South 288th St @ SR99 Intersection-Project Bal $266,8041 Grant Balance $378,7531 Grant Antic $247,000..... ....... South 312th @ 14th Ave Traffic Signal-Project Balance................................................................................ South 312th @ 14th Ave Traffic Signal-Reallocated from South 312th @ 8th Traffic SignaL................................. South 348th St @ 1st Ave South-Project Balance........................................................................................ So 314th Street Pedestrian Signallmprovements-CDBG Funds ($189.795) & City Funds ($180,000).................... 21st Ave So-Mitigation Fees & Interest Expenditures.................................................................................... 21st Ave So-Grant Balance..................................................................................................................... South 348th St: 9th Ave So to SR99-Mitigation Fees & Interest Expenditures.................................................... So 320th St @ 20th Ave So-Mitigation Fees & Interest Expenditures............................................................... So 348th St @ SR 161-Mitigation Fees & Interest Expenditures...................................................................... SR 99 Phase III-Expenditure Budget Balance............................................................................................. SR 99 Phase III-TlB Grant Budget Balance................................................................................................ SR 99 Phase III-Federal Grant Balance..................................................................................................... SR 99 Phase III-Eliminate 2004 Grants Anticipated Budget........................................................................... SW 312th St: 1st Ave So- SR509-Mitigation Fees & Interest Expenditures....................................................... South 32Oth St: 8th Ave So - SR 99-Mitigation Fees & Interest Expenditures..................................................... 9th Ave So & 336th-Mitigation Fees & Interest Expenditures.......................................................................... Westway Street Lighting Project-CDBG Grant Funded..............................................................""""""""'" 10th Ave SW 1 SW 344th Street-Mitigation Fees & Interest Expenditures.......................................................... 1-5 City Center Access Study-Project Balance............................................................................................. 892,557 134,610 19,925 39,998 369.795 51,817 100,000 265,150 147,273 147,025 617,971 1,781,847 1,036.990 (2,500,000) 47,907 18,659 2.231 160,000 29,836 477,002 : SiJbtotalCàpital Project FundS::: : .$38;896,493: Surface Water Management: Accounting Change-B&O Tax on SWM Fees-Charge as Expense rather than Reduction of Revenue .................... Accounting Change-Utility Tax on SWM Fees-Charge as Expense rather than Reduction of Revenue ................... Watershed Interlocal Agreement .......................................................,..................""""""""""""""""'" Vactor Cleaning Services.............................................................""""""""""""""""""""""""""""" Dumas Bay Centre Fund: Accounting Change-B&O Tax-Charge as Expense rather than Revenue Offset................................................ KFT/DBC Deferred Capital Maintenance Balance..................................................................."................... DBC-Alea Grant Project Balance """""""""""""""""""""""""""""""""""""""""""""""""""""'" DBC-Carpet, Irrigation, Roof Repair........................................................... """"""""""""""""""""""'" DBC/KFT Rehabilitation Project Balance..............................................."""""""""""""""""""""""""" Information Systems Fund: City Web Site Development.........................................................""""""""""""""""""""""""""""'" E-Gov Alliance Membership.................................................................................................................... Document Management System-MS/Finance..................................................""""""""""""""""""""'" Timekeeping System-MS/Finance...................................................."""""""""""""""""""""""""""" Eden Financial System-MS/Finance...................................................."""""""""""""""""""""""""'" Permit Tracking System-CD/Building.................................................""""""""""""""""""""""""""'" Recreation Registration-Econnect-PklRec................. """"""'" """"""""""""""""""""""""'" ...... """" Public Safety Records System-Use of Reserves..............................................................""""""""""'...... Public Safety Spillman Interface with King County AFIS Sytstem.................................................................... CityWebsite Design................................................"""""""""""""""""""""""""""........................ City Virus Protection System......................................................................................................"""""'" Public Safety Radio Reprogramming..........................................""""""""""""""""""""""""""""""". Nextel Phones-Additional Phones M&O Expense-PW/PKlPS...............................................""""""""""""" Public Safety-Laptop Connection Charges-6 months-continue after COPS More 2002 Grant Expires..................... Fleet & Equipment Fund: PKlMT-Replace Ford Tractor #205C-Use Replacement Reserves-Adopted Budget Item..................................... PKlMT-Replace Ford Tractor #207-Use Replacement Reserves-Adopted Budget Item....................................... PKlMT-Replace Kubota Mower #402 w/Same-Use Replacement Reserves-Adopted Budget Item................ ......... PKlMT-Replace Taro GM3000 Mower#403-Use Replacement Reserves-Adopted Budget Item............................ PW/ST-Replace Vehicle #228-Use Replacement Reserves & Proceeds from Sale-Adopted Budget Item.......... PW/ST-Replace Vehicle #32-Use Replacement Reserves & Proceeds from Sale-Adopted Budget Item................ PKlMT-Replace Equipment Trailer#201C-Use of Reserves-Adopted Budget Item....................................... PklMT-Replace Ford Aerostar Van-Use .Reserves..................................................................................... PS-Replace Patrol Car-Adopted Budget Item Correction-Budgeted 2 replacement vehicles, but $ for only 1........... PKiST-Purchase Flatbed Truck & Retrofit w/34 Foot Telescopic Aerial Man-Lift........................................ '" PKiST-Purchase Flatbed Truck & Retrofit M&O Expense............... """"""""""""""""""""""""""'" Buildings & Furnishings Fund: Reduce 5 Months Muni-Court Lease.................................................................................................. >SLibtOtaiPrOpdeìary Funds 3/16/2004 2:19 PM 2004 Carryforward.xls list 04 F5 50,000 184,000 10,164 40,536 3,500 36,393 110,418 14,203 142,260 40,000 3,000 23,000 21,000 7,200 110,000 5,000 15,000 17,000 8,000 3,500 15,000 10,000 12,000 41,785 21,607 20,225 32,112 20,801 26,000 6,747 19,500 30,000 50,000 3,000 (31,643) $1;121;30&: 3 CITY OF FEDERAL WAY 2004 CARRYFORWARD ADJUSTMENT Special Studies/Contracts Fund: Government Channel Cable Broadcasting-2003 Balance........................................................""""""""""'" 2% for the Arts Fund: Parks Art Balance...............................................""""""""""""""""""""""""""""""""""""""""" CDBG Fund: Transfer CDBG Grant Revenue to Transportation CIP CDBG Funded Project-So 314th Pedestrian Signal.. ............ Transfer CDBG Grant Revenue to Transportation CIP CDBG Funded Project-Westway Lighting Project................ Transfer CDBG Grant Revenue to Parks CIP CDBG Funded Project-Thompson Neighborhood Park..................... Domestic Violence 2003 Grant Reimbursement-Transfer to Law................................................. ................... So 314th Pedestrian Signal Grant 2003 Grant Reimbursement-Transfer to Law................................................. Federal Way Consolidated HCD Plan-2003 Balance..........................................................."""""""""""'" Capital Project Managed by City-Multi-Service Center................................................................""""""""" 29,723 9,710 189,795 160,000 75,000 4,591 5,205 39.414 95,854 .. Súblòlii.1Nor'tArinual Programs.. ...$609;292. ,""""".... . '.... ... (3RANPiOTAL .~. Al.I.. FlJNP$.' ............. ..$44;~5~;~;2i. 3/16/2004 2:19 PM 2004 Carryforward.xls list 04 F<o 4 DRAFT 3Þ-f/òf ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2003-04 BIENNIAL BUDGET (AMENDS ORDINANCE 02-434, 03-441, AND 03-455). WHEREAS, certain revisions to the 2003-04 Biennial Budget are necessary; and WHEREAS, these revisions are a result of funds to be carried forward from 2003; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 03-455, Section 1, is hereby amended to adopt the revised budget for the years 2003-04 biennium in the amounts and for the following purposes: Section 1. 2003-04 Biennial Budget. That the budget for the 2003-04 biennium is hereby adopted in the amounts and for the purposes as shown on the attached Exhibit A (2004 Revised Budget). Section 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereofto any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. ORD.# ,PAGEl Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this day of ,2004. CITY OF FEDERAL WAY MAYOR, DEAN MCCOLGAN ATTEST: CITY CLERK, N. CHRISTINE GREEN APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE D ATE: ORDINANCE NO. K:\\fin\biennial\ordinanc\2004 carryforward ordinance.doc ORD.# , PAGE 2 General Fund Special Revenue Funds: Street Arterial Street Utility Tax Solid Waste/Recycling Special Contract/Studies Hotel/Motel Lodging Ta~x 2% for the Arts Grants - CDBG Paths and Trails ordinance 04 EXHIBIT A 2004 REVISED BUDGET .. Revised. Begin slii .. . . . Revenues&()therßollrces....... RtNf$ed<.<ChangØi" ......Re.veiiùe... >R~en~ê~ ffundSålanc&< .AdJ¡j~irneni: ..ReviseCf.. >BiÙJge( .. ..<Eipendltures&CthèUses~. ........ . ReiriSè.d< . .E)ipenditiJ.fè . . >RWi$ecJ 8udget Adjustme~t Sfjdgef $ 4,636,997 $ 29,816,531 $ 3,327,121 $ 176,201 11$ 37,956,850 II $ 34,078,319 $ 100,000 3,872,634 - 159,005 4,131,639 3,872,634 0 1,786,882 483,750 - 2,270,632 1,786,882 (0) 7,303,020 803,062 - 8,106,082 7,268,897 105,695 306,695 37,080 1,726 451,196 365,934 - - 29,723 - 29,723 - 4,322 134,000 212,677 - 350,999 134,000 --- -------------------~----~---------~-~ e--- ----- - - 9,710 - 9,710 - --.- -. - ------------------- 1-.------- f--------__.___n. (0) 1,066,216 9,796 560,063 1,636,075 1,066,216 -.- . ... _nn ._n __m______------.- ----~--I--- 60,892 9.400 239 - 70,531 -,,-- ~ebt-Service Fund --- ----~-~~-:,;0~,1-8~ ------~~~~,-~~~ Capital Project Funds: City Facilities Parks SWM Traffic Streets (1,505,530) ~ 115,303 4,909,764 102,979 3,511,301 3,718,370 787,000 1,521,764 24,010,644 829,554 1,628,871 52,581 4,682,993 164,960 471,000 500,000 - 14,219,000 3,365,227 Enterprise Fund: ----surfaceWater-Managef11ent~11 u- n -_98_2~~4___n~5.l9.421_--______146,317) Dumas Bay Center r 17,987 799.426 285,287 Internal Service Funds: . --------.-.------- Risk Management Information Systems Support Services Fleet & Equipment Buildings & Furnishings . . . . . . . . . . . . . . . . . . . . . . . Gj:aj,~fotat ÅJiFûn~;.. 3,500 --~----_._--_._------_. -1~- 4,145,551 1,699,719 162,275 2,260.445 75,762 754,864 1,565,561 201,397 1,388,630 466,030 (130,993) 176,757 603 (12,350) (20,247) 96,434 (31,643) 271,200 - 8,812.488 6,444,631 3,718,369 823,516 2,794,459 14,829,893 3,955,764 797,306 667,464 1,493,179 179,650 889,302 389,510 2,770,654 II $ 36,848,973 II $ 159,005 483,750 1,726 29,723 216,999 9,710 569,859 - 24,175,605 1,224,878 3,119,074 155,560 10,221,376 - 4, 2,. 7,. - . Fund BilLaooe . . ReSè.rvedl. . .u.nrilse;yed.. 1,107,877 ~9 -. 100,000 2 0 '7 837,185 -0 83,536 - _.~- ~3 o - - - ------ 70,531 - 27,893,974 2,202,857 8,560,399 155,560 25,778,521 284,700 306,774 289,700 271,777 (31,643)1 '9 0 1, -- - -. -- 5 - - 6,444,631 2,367,857 JQ)I 154.463 2,646,866 - 727,252 214,654 2,120 ._----~ 4,101,958 1,930,358 184,625 2,572,080 - 132,035 $... .26,~96)8~.:..~.... t9,44~,67f... .. .$3i.86~;Þä.::..... .~5.t37,6j3: II \14;rO481~5011.... .$85.5~5.9;5... .. .$44,259)2811. .$129;815,152 .11 ~..... . 17,23d,398 k:\fin\biennial\ordinanc\2004 Carryforward.xls ordinance 04 3/16/2004 2:19 PM . 4,455,118 1,106,200 - 4,769,422 3,713,237 364,275 3,733,159 489,902 - 27,893,974 2,048,394 5,913,533 155,560 25,051,269 4,240.464 1,104,080 - 667.464 1,782,879 179,650 1,161,079 357,867 - MEETING DATE: May 4, 2004 ITEM# ']lX.Q." ') CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Resolution establishing the conditions of acceptance for ownership of the West Hylebos Statc Park CATEGORY: BUDGET IMPACT: D CONSENT 0 RESOLUTION D CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee Action Form dated April 12, 2004; Resolution establishing the conditions of acceptance for ownership of the West Hylebos State Park SUMMARY/BACKGROUND: The attached resolution was prepared by the city and reviewed by Karl Jacobs, Statc Parks Real Estate Agent assigned to coordinate the transfer. The resolution outlines the conditions of acceptance by the City. The State Parks and Recreation Commission will consider acting on the transfer at its regularly scheduled June 17, 2004 meeting. The Commission's recommendation will be forwarded to the Governor for signature. The tTansfer should be completed by September. CITY COUNCIL COMMITTEE RECOMMENDATION: Move to recommend to Council a "do pass" to accept the resolution establishing the conditions of acceptance for the ownership of the West Hylebos State Park and to place this item on councils May 4 Council Agenda under consent. PROPOSED MOTION: "I move approval of the resolution establishing the conditions of acceptance for ownership of the West Hylebos State Park as presented." CITY MANAGER APPROVAL: .~~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED 0 TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST d. rea mg Enactment reading ORDINANCE # RESOLUTION # 5.D CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT MEMORANDUM Date: To: From: Via: SUBJECT: April 12,2004 PRHSPS Council comml.'tte~. 1j2--- Jennifer Schrod irector David Mos . ana r Resolution est hshing the conditions of acceptance for ownership of the West Hyleb s State Park Background The City of Federal Way forma11y communicated interest in assuming ownership of the West Hylebos State Park in July 2003. The City and State Parks held a meeting on February 26, to discuss the transfer of the West Hylebos State Park to the City of Federal Way. Public comment received at that meeting was unanimous in support for the transfer. The attached resolution was prepared by the city and reviewed by Karl Jacobs, State Parks Real Estate Agent assigned to coordinate the transfer. The resolution outlines the conditions of acceptance by the City. The State Parks and Recreation Commission wi11 consider acting on the transfer at its regularly scheduled June 1 7,2004 meeting. The Commission's recommendation wi]] be forwarded to the Governor for signature. The transfer should be completed by September. Staff Recommendation Staff recommends forwarding the resolution to fu]] council with a "do pass". Committee Recommendation Move to recommend to Council a "do pass" to accept the resolution estab1ishing the conditions of acceptance for the ownership of the West Hylebos State Park and to place this item on councils May 4 Council Agenda under consent. Committee Member b-\ RESOLUTION NO. A RESOLUTION OF THE CITY OF FEDERAL WAY, WASHINGTON ESTABLISHING THE CONDITIONS OF ACCEPTANCE FOR OWNERSHIP OF THE WEST HYLEBOS STATE PARK WHEREAS, the City of Federal Way ("City") on July 8, 2003 sent a letter to the State Parks and Recreation Commission, ("the Commission") to formally communicate interest in assuming ownership of the State of Washington ("State") West Hylebos State Park lands located in the City of Federal Way ("State Park"); and WHEREAS, on October 9, 2003 the Commission directed staff to prepare mutually acceptable conditions for the transfer ofthe State Park to the City; and WHEREAS, on February 26, 2003 a public meeting on the transfer of the State Park to the City was held with no opposition recorded; and WHEREAS, the State Park is a unique natural environment in an urban setting that our citizens greatly enjoy and appreciate; NOW, THEREFORE, THE CITY OF FEDERAL WAY, WASHINGTON HEREBY RESOLVES AS FOLLOWS: Section I. Conditions of Acceptance. The Federal Way City Council supports conveyance of the State Park to the City under the following conditions: 1. The State will transfer, and the City will receive, ownership of all property, including but not limited to all improvements, currently owned by the State at the site; 2. The State will provide clear title of all property(s) with no outstanding liens, other interests, or encumbrances; 3. The State will examine origination of the funds used to purchase the property(s) and satisfactorily address and resolve any conversion clauses that need to be resolved; 4. The transfer shall not restrict or prohibit the City from considering and/or implementing development that accommodates public access and/or interpretive elements consistent with open space park development, and which would not derogate the natural resource, if deemed by the City as a necessary element to protect, preserve and/or enhance habitat within the open space, and/or for public education regarding the open space; 5. The City agrees to comply with any existing use restrictions that may be in effect due to grants or funding sources used by the State during its ownership to acquire or improve the park; 6. Upon transfer, the State will terminate use of the State Park for all its operations including caretaker residency in the two buildings on site; 7. The City accepts all existing conditions and/or current leases as may be required by law. Section 2. Authorization to Take Additional Actions. The City Manager is hereby authorized to take all steps necessary to successfully complete the ownership transfer in accordance with the City Council's direction. Section 3. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this - day of May 2004. CITY OF FEDERAL WAY MAYOR, DEAN MCCOLGAN ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: PATRICIA A. RICHARDSON, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K:\RESO\West Hylebos State Park MEETING DATE: May 4, 2004 ITEM#Jl (d ) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 51S1 Avenue SW Storm Drain Improvements; AG No. 03-111 Final Project Acceptance and Authorization to Release the Retainage CATEGORY: 0 CONSENT D RESOLUTION D CITY COUNCIL BUSINESS BUDGET IMPACT: D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated Apri119, 2004. SUMMARYIBACKGROUND: Prior to release of retain age on any Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. The final cost for the R. L. Alia, Company. 5151 Avenue SW Storm Drain Improvements Construction Contract (AG No. 03-111) is $43,400.65. This cost is $10,000.57 below the approved construction contract budget of $53,401.22 (including contingency). CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 19, 2004 meeting, the Land Use and Transportation Committee recommended acceptance of the 5151 Avenue SW Storm Drain Improvements Construction Contract (AG No. 03-111), constructed by R. L. Alia, Company, in the amount of $43,400.65 as complete, and authorize staff to release the retainage. PROPOSED MOTION: Motion to accept the project as complete and authorize staff to release retainage. CITY MANAGER APPROVAL: (BELOW TO BE OMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLEDIDEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST d. rea mg Enactment reading ORDINANCE # RESOLUTION # ~ CITY OF <fill' ~ Federal Way DATE: April 19, 2004 FROM: Jack Dovey, Chair Land Use and Transportation Committee Paul A. Bucich, P.E., SWM Manager ~ David H. os I anager TO: SUBJECT: 51st Avenue Storm Drain Improvements, AG No. 03-111 Final Project Acceptance and Authorization to Release the Retainage VIA: BACKGROUND: Prior to release of retainage on any Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. The final cost for the R. L. Alia, Company. 51st Avenue SW Storm Drain Improvements Construction Contract (AG No. 03-111) is $43,400.65. This cost is $10,000.57 below the approved construction contract budget of $53,401.22 (including contingency). RECOMMENDATION: Staff recommends placing the following item on the May 4,2004 City Council Consent Agenda: Accept the 51st Avenue SW Storm Drain Improvements Construction Contract (AG No. 03-111), constructed by R. L. Alia, Company, in the amount of $43,400.65 as complete, and authorize staff to release the retainage. I. APPROVAL OF COMMITrEE REPORT: - --- -~4~ 1;;- ,~---- . ...o_~y,.~ha~.~ . ..,.=_. _.="~~.~ha......~~.~~,~_~mb.:~__.. .._~~iC ~:iSo:,--~_e~~:.r :_.,-.J .... -- ... -i' .1 I cc: Project File Central File K:\LUTC\2004\O3-111- Final Acceptance.doc MEETING DATE: May 4, 2004 ITEM# "JL Le ) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: West Hylebos Creek Restoration Project Bid Award CATEGORY: BUDGET IMPACT: 0 CONSENT D RESOLUTION D CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated April 19, 2004 and Bid Tabulation Summary. SUMMARYIBACKGROUND: Eleven bids were received and opened on March 29,2004 at 3:10 p.m. The apparent lowest responsive, responsible bidder is Jansen Inc. with a total bid of $449,648.10. The bid is $96,631.90 lower than engineer's estimate. Reference checks on Jansen Inc. by staff indicate that the contractor has performed similar work. As a result, staff believes Jansen Inc. can successfully complete this project to the city's satisfaction. Therefore, the lowest responsive, responsible bidder is Jansen Inc. in the amount of $449,648.10. CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 19, 2004 meeting, the Land Use and Transportation Committee made the following recommendations: . Award the West Hylebos Creek Restoration Project to Jansen Inc., the lowest responsive, responsible bidder in the amount of $449,648.10 and approve a 10% construction contingency of $44,964.81 for a totalof$494,612.91; Authorize the City Manager to execute the contract. . PROPOSED MOTION: Motion to award the West Hylebos Creek Restoration Project to Jansen, Inc., the lowest responsive, responsible bidder, in the amount of $449,648.10, approve a 10% construction contingency in the amount of $44,964.81, and authorize the City Manager to execute the contract. ~~~ ~:;~~~R~:~~~-~~ ~ CITY OF ~ '7 Federal Way DATE: April 19, 2004 FROM: Jack Dovey, Chair Land Use and Transportation Committee Paul A. Bucich, P.E., SWM Manag~- David H. Mosel TO: SUBJECT: West Hylebos VIA: BACKGROUND: Council gave authorization to bid this project on March 2, 2004. Eleven bids were received and opened on March 29, 2004 at 3:10 p.m.; please see attached Bid Tabulation Summary and Engineer's Estimate. The apparent lowest responsive, responsible bidder is Jansen Inc. with a total bid of $449,648.10. This is $96,631.90 lower than engineer's estimate. Reference checks on Jansen Inc. by staff indicates that the contractor has performed similar work. As a result, staff believes Jansen Inc. can successfully complete this project to the city's satisfaction. Therefore, the lowest responsive, responsible bidder is Jansen Inc. in the amount of $449,648.10. PROJECT FUNDING: PROJECT EXPENDITURES Project Design Year 2004 Construction 10% Construction Contingency Construction Management (15%) Easement (Barovic) TOTAL PROJECT COSTS $223,345 $449,648.10 $44,964.81 $67,500.00 $2,000 $787,457.91 AVAILABLE CONSTRUCTION FUNDING NOM Grant Centennial Clean Water Fund SWM Utility Budget $50,000 Friends of the Hylebos Wetlands as Grantee $387,150 Centennial Clean Water Fund Grant (CCWF) $1,211,295 TOTAL AVAILABLE CONSTRUCTION BUDGET Maximum based on 100% use of Grant $1,648,445 Funds for construction eligible items January 12, 2004 LUTC memo - 51st Avenue SW Storm Mainline Replacement Project Page 2 RECOMMENDATION: Staff requests that the Committee place the following project recommendations on the May 4, 2004 City Council Consent Agenda: . Award the West Hylebos Creek Restoration Project to Jansen Inc., the lowest responsive, responsible bidder in the amount of $449,648.10 and approve a 10% construction contingency of $44,964.81 for a total of $494,612.91; . Authorize the City Manager to execute the contract. APPROVAL OF COMMITTEE REPORT: ~ =-1 Eric Faison, Member~ PB:kk cc: Project File Central File City of Federal Way - Public Works Department West Fork Hylebos Creek Restoration Project Engineer's Estimate Engineer's Estimate Jansen Inc, Mid Mountain SECT ITEM DESCRIPTION UNIT PRICE TOTAL AMOUNT UNIT PRICE TOTAL UNIT TOTAL NO PLAN aTY UNIT AMOUNT PRICE AMOUNT 1-07 1 LS SPCC Plan $2,000.00 $2,000 $2,354.00 $2,354.00 $1,200.00 $1,200.00 1-09 1 LS Mobilization $45,645.09 $45,645 $37,655.00 $37,655.00 $10,00000 $10,000.00 1-10 1 LS Traffic Control $6,440.00 $6,440 $3,61000 $3,610.00 $6,20000 $6,200.00 2-02 1 LS Removal of Structure and Obstruction $13,873.12 $13,873 $37,114.00 $37,114.00 $12,000.00 $12,000.00 4-04 189 TN Crushed Surfacina Base Course $35.00 $6,625 $35.00 $6,615.00 $23.00 $4,347.00 8-01 1 LS ErosionlWater Polution Control $28,30220 $28,302 $8,910.00 $8,910,00 $880.00 $880.00 8-02 4,000 SY Container Board $061 $2,450 $1.36 $5,440.00 $0.90 $3,600.00 8-02 1 LS Mowinq $5,45710 $5,457 $6,122.00 $6,12200 $3,10000 $3,100.00 8-02 3,800 SY Hvdroseedina $3.11 $11,811 $0.61 $2,318.00 $1.20 $4,560.00 8-02 55 EA PSIPE Doualas Fir-5 aal $61.11 $3,361 $52.00 $2,860.00 $24.00 $1,320.00 8-02 55 EA PSIPE Western Hemlock-5 oal $61.11 $3,361 $54.00 $2,970.00 $24.00 $1,320.00 8-02 260 EA PSIPE Western Hemlock-2 Gal $3635 $9,451 $14.00 $3,640,00 $15.00 $3,900.00 8-02 115 EA PSIPE Ocean Sorav-2 oal $18.23 $2,096 $15.00 $1,725.00 $15.00 $1,725.00 8-02 115 EA PSIPE Salal-2 Gal $18.23 $2,096 $12.50 $1,437,50 $15.00 $1,725.00 8-02 115 EA PSIPE OreGon Grape-2 Gal $18.23 $2,096 $12.50 $1,437.50 $15.00 $1,725.00 8-02 115 EA PSIPE Kinnikinnick-1 Gal $10.68 $1,229 $12,50 $1,437,50 $7.20 $828.00 8-02 115 EA PSIPE Indian Plum-2 aal $18.23 $2,096 $12.50 $1,437.50 $15.00 $1,725.00 8-02 115 EA PSIPE Red Elderberrv-2 aal $18.23 $2,096 $12.50 $1,437.50 $15.00 $1,725.00 8-02 32 EA PSIPE Western Red Cedar-5 Gal $61.11 $1,956 $79.00 $2,528.00 $24.00 $768.00 8-02 520 EA PSIPE Western Red Cedar-2 Gal $36.35 $18,901 $14,80 $7,696,00 $15.00 $7,800.00 8-02 32 EA PSIPE Sitka Soruce-5 aal $61.11 $1,956 $54.00 $1,728.00 $24.00 $768.00 8-02 32 EA PSIPE Share Pine-5 aal $61.11 $1,956 $54.00 $1 728,00 $24.00 $768.00 8-02 76 EA PSIPE Nootka Rose-2 Gal $18.23 $1,385 $18.00 $1 368.00 $15.00 $1,140.00 8-02 76 EA PSIPE Clustered Rose-2 Gal $18.23 $1,385 $18.00 $1,388.00 $15.00 $1,140.00 8-02 76 EA PSIPE Scouler's Willow-5' live stakes $3.74 $284 $13.00 $988.00 $3.60 $273.60 8-02 76 EA PSIPE Gooseberrv-2 aal $1823 $1.385 $17.00 $1 292.00 $15.00 $1,140.00 8-02 76 EA PSIPE Pacific Willow-5' live stakes $3.74 $284 $12.00 $912,00 $3.60 $273.60 8-02 76 EA PSIPE Sitka Willow-5' live stakes $3.74 $284 $12,00 $912,00 $3.60 $273.60 8-02 76 EA PSIPE Red Osier Doawood-2 aal $18.23 $1,385 $19.00 $1,444.00 $15.00 $1,140.00 8-02 76 EA PSIPE Pacific Ninebark-2 aal $18.23 $1,385 $19.00 $1,444,00 $15.00 $1,14000 8-30 20 TN Two Man Rock $84.76 $1,695 $310.00 $6 200.00 $210.00 $4,200.00 8-30 35 CY Owner Furnished Streambed Gravel $42.74 $1,496 $214.00 $7,490,00 $110.00 $3,85000 8-30 14 TN Plunae Pool Rock $80.00 $1.120 $421.00 $5,894.00 $240.00 $3,360.00 8-30 7 EA LoQ Weir $4,04369 $28,306 $4,183.00 $29,281.00 $3,800.00 $26,60000 8-30 7 EA Loa Revetment $6,396.33 $44,774 $4,725.00 $33,075,00 $7,900.00 $55,300.00 8-30 8 EA EnQineered Loa Jam $14,737.59 $117,901 $6,313.00 $50,504.00 $8,800.00 $70,400.00 8-30 7 EA Root Wad Loq 30ft lone, 24" DBH $2,143.62 $15,005 $1,48300 $10,381.00 $1,400.00 $9,800.00 8-30 3 EA Root Wad Loa 6ft lone, 12" DBH $1,07063 $3,212 $1,116.00 $3,348,00 $750.00 $2,250.00 8-30 6 EA Root Wad Loq 15ft lone, 12" DBH $1,543.24 $9.259 $1,66500 $9,990.00 $810.00 $4,860.00 8-30 2 EA Loa 30ft lone. 18" DBH $693.98 $1,388 $1,995.00 $3,990.00 $750.00 $1,50000 8-30 2 EA Loq 12ft lana, 12" DBH $603.23 $1,206 $1,71200 $3,424.00 $63000 $1,260.00 8-30 1 LS Temporarv Stream Diversions $23,809.72 $23,810 $11,243.00 $11,243.00 $6,000.00 $6,000.00 8-30 1 FA Miscellaneous Restoration $10,000.00 $10,000 $10,000.00 $10,000.00 $10,000.00 $10,000.00 8-31 1 LS Helicopter Mobilization and Staaina Area $12,65000 $12,650 $19,507.00 $19,507.00 $37,00000 $37,00000 8-31 30 HR Helicopter Delivery $1,551.05 $46,532 $1,770.00 $53,100.00 $4,666.67 $140,00010 8-32 2 EA Guard Post $35504 $710 $1,962.00 $3,924.00 $520.00 $1,040.00 ITOTAL WITH OUT SALES TAX II $502,096 I $413,280 $455,925 SALES TAX 8.8% $44,184 $36,369 $40,121 ICONTRACT TOTAL WITH SALES TAX II $546,280 I I $449,648 I I $496,046 I City of Federal Way - Public Works Department West Fork Hylebos Creek Restoration Project Engineer's Estimate I..;.W. Williams Construction Co. Americon Inc, CDM SECT PLAN CTY UNIT ITEM DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL NO PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1-07 1 LS SPCC Plan $2,50000 $2,50000 $61871 $61871 $1,249.68 $1,24968 1-09 1 LS Mobilization $22,500.00 $22,500.00 $25,15334 $25,15334 $45,00846 $45,00846 1-10 1 LS Traffic Control $2,150.00 $2,150.00 $45688 $456.88 $937.26 $937.26 2-02 1 LS Removal of Structure and Obstruction $23,800.00 $23,800.00 $9,41111 $9,411.11 $9,46560 $9,465.60 4-04 189 TN Crushed Surfacina Base Course $17.25 $3,260.25 $61 17 $11,561.13 $41.70 $7,88130 8-01 1 LS ErosionlWater Polution Control $20,380.00 $20,38000 $2,20967 $2,209.67 $3,124.19 $3,124.19 8-02 4,000 SY Container Board $300 $12,000.00 $380 $15,200.00 $040 $1,60000 8-02 1 LS Mowinq $32,235.00 $32,235.00 $1,362.69 $1,362.69 $2,420.00 $2,420.00 8-02 3,800 SY Hydroseedina $0.85 $3,23000 $2.90 $11,020.00 $080 $3,040.00 8-02 55 EA PSIPE Douqlas Fir-5 qal $57.75 $3,176.25 $42.73 $2,350.15 $36.80 $2,024.00 8-02 55 EA PSIPE Western Hemlock-5 aal $57.75 $3,176.25 $42.73 $2,35015 $36.80 $2,02400 8-02 260 EA PSIPE Western Hemlock-2 qal $17.85 $4,641.00 $32.11 $8,348.60 $26.10 $6,786.00 8-02 115 EA PSIPE Ocean Spray-2 qal $17.85 $2,052.75 $3591 $4,129.65 $26.80 $3,082.00 8-02 115 EA PSIPE Salal-2 aal $18.90 $2,173.50 $35.91 $4,129.65 $26.80 $3,082.00 8-02 115 EA PSIPE Oreqon Grape-2 qal $17.85 $2,052.75 $37.05 $4,260.75 $30.50 $3,507.50 8-02 115 EA PSIPE Kinnikinnick-1 aal $12.60 $1,449.00 $32.22 $3,705.30 $22.70 $2,610.50 8-02 115 EA PSIPE Indian Plum-2 qal $17.85 $2,052.75 $35.91 $4,129.65 $26.80 $3,082.00 8-02 115 EA PSIPE Red Elderberry-2 qal $17.85 $2,052.75 $35.91 $4,129.65 $2680 $3,08200 8-02 32 EA PSIPE Western Red Cedar-5 qal $57.75 $1,848.00 $42.73 $1,367.36 $36.80 $1,177.60 8-02 520 EA PSIPE Western Red Cedar-2 qal $17.85 $9,28200 $3591 $18,673.20 $26.10 $13,57200 8-02 32 EA PSIPE Sitka Spruce-5 qal $57.75 $1,848.00 $42.73 $1,367.36 $34.30 $1,097.60 8-02 32 EA PSIPE Shore Pine-5 qal $57.75 $1,848.00 $42.73 $1,367.36 $34.30 $1,09760 8-02 76 EA PSIPE Nootka Rose-2 qal $17.85 $1,356.60 $35.91 $2,729.16 $26.80 $2,03680 8-02 76 EA PSIPE Clustered Rose-2 aal $1785 $1,356.60 $35.91 $2,72916 $26.80 $2,036.80 8-02 76 EA PSIPE Scouler's Willow-5' live stakes $735 $558.60 $30.52 $2,319.52 $21.20 $1,61120 8-02 76 EA PSIPE Gooseberry-2 qal $21.00 $1,596.00 $35.91 $2,729.16 $26.80 $2,036.80 8-02 76 EA PSIPE Pacific Willow-5' live stakes $7.35 $55860 $30.52 $2,319.52 $21.20 $1,611.20 8-02 76 EA PSIPE Sitka Willow-5' live stakes $7.35 $558.60 $30.52 $2,319.52 $21.20 $1,611.20 8-02 76 EA PSIPE Red Osier Doqwood-2 qal $17.85 $1,35660 $35.91 $2,729.16 $26.80 $2,036.80 8-02 76 EA PSIPE Pacific Ninebark-2 qal $17.85 $1,356.60 $35.91 $2,72916 $26.80 $2,036.80 8-30 20 TN Two Man Rock $101.60 $2,03200 $328.38 $6,567.60 $82.80 $1,65600 8-30 35 CY Owner Furnished Streambed Gravel $2160 $756.00 $174.67 $6,11345 $28.90 $1,011.50 8-30 14 TN Plunae Pool Rock $73.25 $1,025.50 $24104 $3,374.56 $78.10 $1,09340 8-30 7 EA LoqWeir $3,22000 $22,540.00 $3,30737 $23,151.59 $5,852.30 $40,96610 8-30 7 EA Loa Revetment $3,01000 $21,07000 $3,851.55 $26,960.85 $5,175.60 $36,229.20 8-30 8 EA Enqineered Loq Jam $4,82500 $38,60000 $7,248.87 $57,990.96 $20,02740 $160,219.20 8-30 7 EA Root Wad Loq 30ft lana, 24" DBH $855.00 $5,985.00 $3,10935 $21,76545 $2,736.20 $19,15340 8-30 3 EA Root Wad Loa 6ft lana, 12" DBH $470.00 $1,410.00 $1,179.12 $3,537.36 $307.30 $921.90 8-30 6 EA Root Wad Loq 15ft lana, 12" DBH $752.00 $4,512.00 $1,519.79 $9,118.74 $225.50 $1,353.00 8-30 2 EA Loa 30ft lana, 18" DBH $855.00 $1,710.00 $1,746.90 $3,493.80 $819.70 $1,639.40 8-30 2 EA Loa 12ft lana, 12" DBH $365.00 $730.00 $1,06556 $2,131.12 $63.80 $127.60 8-30 1 LS Temporary Stream Diversions $30,650.00 $30,650.00 $6,681.08 $6,681.08 $15,440.70 $15,44070 8-30 1 FA Miscellaneous Restoration $10,00000 $10,00000 $10,000.00 $10,000.00 $10,000.00 $10,00000 8-31 1 LS Helicooter Mobilization and Staaina Area $35,35500 $35,355.00 $19,257.75 $19,257.75 $6,863.80 $6,863.80 8-31 30 HR Helicooter Delivery $4,587.50 $137,62500 $4,38207 $131,462.10 $2,075.00 $62,25000 8-32 2 EA Guard Post $750.00 $1,500.00 $1,113.30 $2,226.60 $246.90 $493.80 TOTAL WITH OUT SALES TAX $483,907 $491,740 $495 388 SALES TAX $42 584 $43 273 ~ ICONTRACT TOTAL WITH SALES TAX I $526,491 I $535 City of Federal Way - Public Works Department West Fork Hylebos Creek Restoration Project Engineer's Estimate "'aCI,,, ,-u '"" " U,,"u," loW. Sundstrom, Inc. Services, Inc. Road Const. NW, Inc SECT ITEM DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL NO PLAN QTY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1-07 1 LS SPCC Plan $5,000.00 $5,00000 $4,250.00 $4,250.00 $2,500.00 $2,500.00 1-09 1 LS Mobilization $50,00000 $50,00000 $28,00000 $28,000.00 $30,00000 $30,00000 1-10 1 LS Traffic Control $10,00000 $10,000.00 $8,400.00 $8,400.00 $1,500.00 $1,50000 2-02 1 LS Removal of Structure and Obstruction $40,00000 $40,000.00 $15,000.00 $15,000.00 $20,000.00 $20,00000 4-04 189 TN Crushed Surfacina Base Course $30.00 $5,67000 $35.00 $6,615.00 $40.00 $7,56000 8-01 1 LS ErosionlWater Polution Control $50,00000 $50,00000 $3,000.00 $3,000.00 $5,000.00 $5,00000 8-02 4,000 SY Container Board $10.00 $40,00000 $3,47 $13.88000 $1.00 $4,000.00 8-02 1 LS Mowina $7,50000 $7,50000 $37,000.00 $37,00000 $5,000.00 $5,000.00 8-02 3,800 SY Hvdroseedinç¡ $200 $7,60000 $1.00 $3,800.00 $150 $5,700.00 8-02 55 EA PSIPE Doualas Fir-5 aal $40.00 $2,20000 $66.00 $3,630.00 $111.00 $6,105.00 8-02 55 EA PSIPE Western Hemlock-5 aaf $50.00 $2,750.00 $66.00 $3,630.00 $111.00 $6,10500 8-02 260 EA PSIPE Western Hemlock-2 aal $35.00 $9,100.00 $21.00 $5,460.00 $23.00 $5,98000 8-02 115 EA PSIPE Ocean Sprav-2 aal $35.00 $4,02500 $21.00 $2,415.00 $2300 $2,645.00 8-02 115 EA PSIPE Salal-2 aal $18.00 $2,07000 $22.00 $2,530.00 $23.00 $2,645.00 8-02 115 EA PSIPE Oreaon Grape-2 aal $15.00 $1,72500 $20.00 $2,300.00 $2300 $2,64500 8-02 115 EA PSIPE Kinnikinnick-1 aal $14.00 $1,61000 $15.00 $1,725.00 $23.00 $2,64500 8-02 115 EA PSIPE Indian Plum-2 aal $25.00 $2,875.00 $21.00 $2,415.00 $23.00 $2,64500 8-02 115 EA PSIPE Red Elderberrv-2 aal $25.00 $2,87500 $20.00 $2,300.00 $23.00 $2,645.00 8-02 32 EA PSIPE Western Red Cedar-5 aal $3200 $1,02400 $6600 $2,112.00 $111.00 $3,55200 8-02 520 EA PSIPE Western Red Cedar-2 aal $18.00 $9,36000 $20.00 $10,400.00 $23.00 $11,960.00 8-02 32 EA PSIPE Sitka Spruce-5 aal $30.00 $96000 $67.00 $2,144.00 $111.00 $3,552.00 8-02 32 EA PSIPE Shore Pine-5 aal $30.00 $960.00 $67.00 $2,144.00 $111.00 $3,55200 8-02 76 EA PSIPE Nootka Rose-2 aal $20.00 $1,52000 $21.00 $1,596.00 $23.00 $1,74800 8-02 76 EA PSIPE Clustered Rose-2 aal $20.00 $1,52000 $20.00 $1,520.00 $23.00 $1,748.00 8-02 76 EA PSIPE Scouler's Willow-5' live stakes $12.00 $912.00 $8.50 $646.00 $23.00 $1,74800 8-02 76 EA PSIPE Gooseberry-2 aal $20.00 $1,520.00 $24.00 $1,82400 $23.00 $1,74800 8-02 76 EA PSIPE Pacific Willow-5' live stakes $15.00 $1,140.00 $8.50 $64600 $23.00 $1,748.00 8-02 76 EA PSIPE Sitka Willow-5' live stakes $15.00 $1,140.00 $8.50 $646.00 $23.00 $1,74800 8-02 76 EA PSIPE Red Osier Doawood-2 aal $2000 $1,52000 $20.00 $1,52000 $23.00 $1,748.00 8-02 76 EA PSIPE Pacific Ninebark-2 aal $20.00 $1,52000 $20.00 $1,520.00 $23.00 $1,748.00 8-30 20 TN Two Man Rock $35.00 $700 00 $100.00 $2,000.00 $22500 $4,50000 8-30 35 CY Owner Furnished Streambed Gravel $30.00 $1,05000 $130.00 $4,55000 $225.00 $7,875.00 8-30 14 TN Plunae Pool Rock $4500 $630.00 $10000 $1,400.00 $22500 $3,150.00 8-30 7 EA Loa Weir $4,00000 $28,00000 $4,400.00 $30,800.00 $6,000.00 $42,000.00 8-30 7 EA Loa Revetment $4,000.00 $28,00000 $4,000.00 $28,000.00 $6,00000 $42,00000 8-30 8 EA Enaineered LoCI Jam $4,00000 $32,00000 $4,400.00 $35,200.00 $6,000.00 $48,00000 8-30 7 EA Root Wad Loa 30ft lona, 24" DBH $2,00000 $14,00000 $575.00 $4,025.00 $2,000.00 $14,00000 8-30 3 EA Root Wad Loa 6ft lona, 12" DBH $500.00 $1,50000 $575.00 $1,725.00 $2,000.00 $6,000.00 8-30 6 EA Root Wad Loa 15ft lona, 12" DBH $500.00 $3,00000 $575.00 $3,450.00 $2,000.00 $12,00000 8-30 2 EA Loa 30ft lona, 18" DBH $1,50000 $3,00000 $50000 $1,000.00 $2,000.00 $4,00000 8-30 2 EA Loa 12ft lona, 12" DBH $500.00 $1,00000 $300.00 $600.00 $2,000.00 $4,000.00 8-30 1 LS Temporarv Stream Diversions $11,00000 $11,000.00 $13,000.00 $13,000.00 $5,000.00 $5,00000 8-30 1 FA Miscellaneous Restoration $10,00000 $10,000.00 $10,00000 $10,000.00 $10,000.00 $10,000.00 8-31 1 LS Helicopter Mobilization and Staaina Area $24,33500 $24,33500 $44,000.00 $44,000.00 $14,000.00 $14,00000 8-31 30 HR Helicopter Delivery $2,50000 $75,00000 $5,100.00 $153,000.00 $4,900.00 $147,000.00 8-32 2 EA Guard Post $50000 $1,000.00 $50000 $1,00000 $1,00000 $2,00000 TOTAL WITH OUT SALES TAX $502311 $506,818 $517,445 SALES TAX $44,203 $44 600 $45,535 ¡CONTRACT TOTAL WITH SALES TAX I $546,5141 I $551,418\ I $562,980 I City of Federal Way - Public Works Department West Fork Hylebos Creek Restoration Project Engineer's Estimate McClure And Sons Inc. Diamaco, Inc. Advanced Canst. Inc. SECT PLAN QTY UNIT ITEM DESCRIPTION UNIT TOTAL UNIT PRICE TOTAL UNIT TOTAL NO PRICE AMOUNT AMOUNT PRICE AMOUNT 1-07 1 LS SPCC Plan $13,200.00 $13,20000 $2,50000 $2.500.00 $7,000.00 $7,000.00 1-09 1 LS Mobilization $48,000.00 $48 000 00 $100,000.00 $100,00000 $20,000.00 $20,000.00 1-10 1 LS Traffic Control $4,450.00 $4,45000 $5,00000 $5,00000 $3,000.00 $3,000.00 2-02 1 LS Removal of Structure and Obstruction $42,00000 $42,00000 $15,750.00 $15,75000 $10,000.00 $10,000.00 4-04 189 TN Crushed Surfacing Base Course $23.80 $4,49820 $40 00 $7,560.00 $25.00 $4,725.00 8-01 1 LS ErosionlWater Polutlon Control $25,00000 $25,000.00 $4,00000 $4,00000 $15,000.00 $15,000.00 8-02 4,000 SY Container Board $1.40 $5,60000 $1.25 $5,00000 $2.00 $8,000.00 8-02 1 LS Mowina $4,000.00 $4,00000 $3,50000 $3,50000 $5,000.00 $6,000.00 8-02 3,800 SY Hydroseedinq $0.70 $2,66000 $4.00 $15,20000 $1.50 $5,700.00 8-02 55 EA PSIPE Douqlas Fir-5 qal $57.50 $3,16250 $2500 $1,37500 $2000 $1,100.00 8-02 55 EA PSIPE Western Hemlock-5 Gal $57.40 $3,15700 $36.00 $1,980.00 $20.00 $1,100.00 8-02 260 EA PSIPE Western Hemlock-2 qal $13.90 $3,61400 $35.00 $9,100.00 $10.00 $2,600.00 8-02 115 EA PSIPE Ocean Spray-2 qal $13.90 $1,59850 $35.00 $4,025.00 $10.00 $1,150.00 8-02 115 EA PSIPE Salal-2 Gal $13.90 $1,59850 $34.00 $3,910.00 $10.00 $1,150.00 8-02 115 EA PSIPE Oreqon Grape-2 Gal $1390 $1,59850 $36.00 $4,140.00 $10.00 $1,150.00 8-02 115 EA PSIPE Kinnikinnick-1 gal $8.70 $1,000.50 $3400 $3,91000 $10.00 $1,150.00 8-02 115 EA PSIPE Indian Plum-2 Gal $13.90 $1,59850 $33.00 $3,795.00 $10.00 $1,150.00 8-02 115 EA PSIPE Red Elderberry-2 qal $13.90 $1,598.50 $36.00 $4,14000 $10.00 $1,150.00 8-02 32 EA PSIPE Western Red Cedar-5 Gal $57.40 $1,83680 $39.00 $1,248.00 $20.00 $640.00 8-02 520 EA PSIPE Western Red Cedar-2 gal $13.90 $7,22800 $39.00 $20,280.00 $10.00 $5,200.00 8-02 32 EA PSIPE Sitka Spruce-5 Gal $69.20 $2,214.40 $37.00 $1,18400 $2000 $640.00 8-02 32 EA PSIPE Shore Pine-5 qal $69.20 $2,214.40 $39.00 $1,248.00 $20.00 $640.00 8-02 76 EA PSIPE Nootka Rose-2 qal $1390 $1,056.40 $31.00 $2,35600 $1000 $76000 8-02 76 EA PSIPE Clustered Rose-2 gal $13.90 $1,056.40 $31.00 $2,35600 $10.00 $760.00 8-02 76 EA PSIPE Scouler's Willow-5' live stakes $11.50 $874.00 $62.00 $4,71200 $5.00 $380.00 8-02 76 EA PSIPE Gooseberry-2 gal $15.40 $1,170.40 $29.00 $2,20400 $10.00 $760.00 8-02 76 EA PSIPE Pacific Willow-5' live stakes $11.50 $874.00 $6400 $4,86400 $5.00 $380.00 8-02 76 EA PSIPE Sitka Willow-5' live stakes $11.50 $874.00 $69.00 $5,244.00 $5.00 $380.00 8-02 76 EA PSIPE Red Osier Doawood-2 Gal $13.90 $1,056.40 $62.00 $4,71200 $10.00 $760.00 8-02 76 EA PSIPE Pacific Ninebark-2 Gal $13.90 $1,056.40 $42.00 $3,192.00 $10.00 $760.00 8-30 20 TN Two Man Rock $415.20 $8,304.00 $420.00 $8,40000 $300.00 $6,000.00 8-30 35 CY Owner Furnished Streambed Gravel $17350 $6072.50 $80.00 $2,800.00 $200.00 $7,000.00 8-30 14 TN PlunGe Pool Rock $155.10 $2,171.40 $350.00 $4,900.00 $300.00 $4,200.00 8-30 7 EA Loa Weir $3,011.60 $21,08120 $1,86000 $13,02000 $8,000.00 $56,000.00 8-30 7 EA Loq Revetment $5,16010 $36,120.70 $2,65000 $18,550.00 $8,000.00 $56,000.00 8-30 8 EA Engineered Loq Jam $9,376.70 $75,01360 $6,46000 $51,68000 $15,00000 $120,000.00 8-30 7 EA Root Wad Log 30ft long, 24" DBH $2,140.00 $14,98000 $2,15000 $15,05000 $8,000.00 $56,000.00 8-30 3 EA Root Wad Log 6ft long, 12" DBH $1,09200 $3,27600 $850.00 $2,55000 $3,000.00 $9,000.00 8-30 6 EA Root Wad Log 15ft lonG, 12" DBH $1,792.00 $10.75200 $600.00 $3,60000 $5,000.00 $30,000.00 8-30 2 EA Loq 30ft lonq, 18" DBH $2,59100 $5,18200 $505.00 $1,010.00 $7,000.00 $14,000.00 8-30 2 EA Log 12ft long, 12" DBH $1,59200 $3,184.00 $250.00 $500.00 $4,000.00 $8,000.00 8-30 1 LS Temporary Stream Diversions $8,76000 $8,760.00 $9,60000 $9,600.00 $25,000.00 $25,000.00 8-30 1 FA Miscellaneous Restoration $10,00000 $10,00000 $10,00000 $10,000.00 $10,000.00 $10,000.00 8-31 1 LS Helicopter Mobilization and StaGinG Area $38,26300 $38,26300 $120,00000 $120,000.00 $20,000.00 $20,000.00 8-31 30 HR Helicopter Delivery $2,94100 $88,230.00 $1,800.00 $54,000.00 $1,50000 $45,000.00 8-32 2 EA Guard Post $706.00 $1,41200 $350.00 $70000 $1,000.00 $2,000.00 TOTAL WITH OUT SALES TAX $522,649 $564,845 $571 385 SALES TAX $45,993 $49,706 $50282 ICONTRACT TOTAL WITH SALES TAX I $568,642 I I $614,551 I 1 $621,6671 MEETING DATE: May 4, 2004 ITEM# --sr- (-F ) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 23rd Avenue S Road Improvements Project (S 316th St to S 324th St), AG No. 01-63; Final Project Acceptance CATEGORY: BUDGET IMP ACT: [8J CONSENT D RESOLUTION D CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated April 19, 2004. SUMMARYIBACKGROUND: Prior to release of retain age on any Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. The above referenced contract with DPK, Inc. is complete. The final construction contract amount is $5,471,895.86, which is $185,226.70 below $5,657,122.56 budget (including contingency) approved by Council on May 1,2001. CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 19, 2004 meeting, the Land Use and Transportation Committee recommended accepting the 23rd Avenue S Road Improvements Proj ect (S 316th to S 324 th Street), constructed by DPK, Inc., in the amount of $5,471,895.86 as complete. PROPOSED MOTION: Motion to accept the project as complete. ~;~~~:~~~~-:;;~~::-=T~TE~BY-CI~~~=S O~F:- COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 A Fëderal Way DATE: April 19, 2004 FROM: Jack Dovey, Chair Land Use and Transportation Committee \\ ----'" ~- Marwan Salloum, Street Systems Mana~ David H. Mose e nager TO: VIA: SUBJECT: 23rd Avenue S ad Improvements Project (S 316th St to S 324th St), AG No. 01-63; Final Project Acceptance and Retainage Release BACKGROUND: Prior to release of retainage on any Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. The above referenced contract with DPK, Inc. is complete. The final construction contract amount is $5,471,895.86, which is $185,226.70 below $5,657,122.56 budget (including contingency) approved by Council on May 1, 2001. Staff will be present at the April 19, 2004 Land Use and Transportation Committee meeting to answer any questions the Committee might have. RECOMMENDATION: Staff recommends placing the following item on the May 4, 2004 Council Consent Agenda for approval: Accept the 23rd Avenue S Road Improvements Project (S 316th to S 324th Street), constructed by DPK, Inc., in the amount of $5,471,895.86 as complete. APPROVAL OF COMMITTEE REPORT: - - JaCk - oŸ ;Chair - ~~~ ~J:Sõ6::::-,- ' ~~-- --= ,- ._=-- ----=- ..~~_._"~ _...~-".. --~ "= ""=- ~. "-=.- "= .,~:,_._-~. ""--.~...-"~ .--.=, MS:kk cc: 23 Ave S. Road Improvements Project File Day File k:\lutc\2004\23rd AVE FINALdoc MEETING DATE: May 4, 2004 ITEM# Y lj ') CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Alternative Cross Sections for Pacific Highway South HOV Lanes Phase III Project CATEGORY: BUDGET IMP ACT: [8J D D CONSENT RESOLUTION CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated April 19, 2004 and Cross Section Exhibit SUMMARY/BACKGROUND: Based on several of the right of way acquisitions and the impacts of implementing Comprehensive Plan Cross Section A in Phases I and II, the Council requested that staff review the possibility of reducing the width of Pacific Highway South Cross Section A and to present their recommendations to the City Council for consideration. ALTERNATIVE CROSS SECTIONS: Cross Section A-l (proposed Alternative) City staff evaluated two reduced cross sections for the Pacific Highway South HOV Lanes Phase III Project. Cross Section A-I (beginning on the west side ofthe highway) plan elements include a three-foot utility strip, six-foot sidewalk, four and a half-foot planter strip, three lanes in each direction (a 14-foot HOV lane, an ll-foot outside general purpose lane and a 12-foot inside general purpose lane), and a 12-foot landscaped median (including street curbs), a four and a half-foot planter strip, an eight-foot sidewalk, and a three-foot utility strip. The total required right of way width would be 115 feet. Cross Section A-2 Cross Section A-2 plan elements would be identical to Cross Section A-I, except the planter strip on the west side of Pacific Highway South would be eliminated. This would reduce the required right of way on the west side to two and a half feet. The total right of way width would be 111 feet. The magnitude of right of way impacts on businesses would be the same as Cross Section A-2. There would be no separation between pedestrians and traffic, a loss of aesthetic continuity (street trees/grass) with the WSDOT project to the north (South 272nd Street to South 284th Street), and the Pacific Highway South ROV Lanes Phase I & II Projects. There would also be less space to locate storm water treatment facilities and underground utilities on the west side of the roadway. Furthermore, there are several locations even with Alternative Cross Sections A-lor A-2 where the planter strip will be eliminated to avoid conflicts with businesses. CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 19, 2004 meeting, the Land Use and Transportation Committee made the following recommendation: Direct staff to utilize Alternative Cross Section A-I in designing the Pacific Highway South HOY Lanes Phase III Project and make planter strip modifications to the cross section at specific locations, to avoid impacts on businesses. PROPOSED MOTION: Motion to approve the Committee's recommendations. CITY MANAGER APPROVAL: ~f\ \ (BELOW TO B COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D T ABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 ~ CITY OF ~ ~ Federal Way DATE: April 19, 2004 FROM: Jack Dovey, Chair Land Use and Transportation Committee Marwan Salloum, P.E., Street Systems Manager ~ Brian H. Roberts, P.E., treet Systems Project Engineer TO: VIA: David H. Mose SUBJECT: Alternative Cross ections for Pacific Highway South HOV Lanes Phase III Project BACKGROUND: Pacific Highway South through the City of Federal Way has a 1O0-foot wide right of way and a GO-foot wide roadway with two-way left turn medians. Generally, buildings constructed along the highway have observed the 10-foot setback in accordance with King County and Federal Way building codes. Business signs are largely in compliance with the City's three-foot setback due to implementation of the City's monument sign code. However, in many instances, businesses have used the public right of way outside of the roadway travel lanes for parking, landscaping or other uses. In 1998 the City of Federal Way adopted its Comprehensive Plan and roadway classification. Pacific Highway South was designated as a Principle Arterial with recommended improvements meeting Cross Section A as shown on the attached figure. The City of Federal Way has completed the first phase of the Pacific Highway South HOV Lanes Project with the second phase currently under construction, and the third phase in preliminary design. In the first two phases, the project was designed consistent with Cross Section A of the City's Comprehensive Plan. Numerous existing developments encroach into the right of way required to construct Cross Section A. To minimize project impacts to adjacent businesses, the City made minor modifications to this cross section, reduced the right of way purchased, and/or made some minor modifications during right of way negotiations. Based on several of the right of way acquisitions and the impacts of implementing Cross Section A in Phases I and II, the Council requested that staff review the possibility of reducing the width of Pacific Highway South Cross Section A and to present their recommendations to the City Council for consideration. MINIMUM REQUIRED IMPROVEMENTS: The Washington State Department of Transportation (WSDOT) study for the Pacific Highway South (SR99) Redevelopment Project identified the minimum requirement for the number and type of traffic lanes required within the Pacific Highway Corridor. The only areas within the cross section that allows cities to set their own design standards are the width of the landscaped median, the planting strip area between the road edge and the sidewalks, and for sidewalk widths greater than the minimum six-foot width. Utilities also require space within public right of way. Aerial facilities (PSE transmission lines) should be placed behind sidewalks where possible for traffic safety reasons. Underground vaults should be placed behind the street curb and gutter where possible so that traffic lanes do not need to be closed during servicing and maintenance operations. Also, storm drainage facilities, water quality vaults, and flow control vaults typically need to be located behind the street curb and gutter so that traffic lanes do not need to be closed during maintenance operations. Phases I and II were able to utilize the Kitts Corner Regional Storm Water Facilities, minimizing the need for storm water vaults within the public right of way. There are no opportunities to construct and use a regional storm water facility for future phases of the Pacific Highway South improvements. Therefore, facilities will need to be constructed in the proposed right of way area, preferably behind the curb. The terrain in the Phase III project is different than Phases I and II. Within the Phase III project limits, Pacific Highway South will be constructed on a side hill, requiring extensive retaining walls to widen the highway. In general, the greater the distance from the center of the road, the higher the retaining wall will be. In this phase, several of the taller walls could approach 15 feet in height. Therefore, reducing the roadway cross section will reduce project costs by reducing the height and cost of the retaining walls. ALTERNATIVE CROSS SECTIONS: Cross Section A-l (Proposed Alternative) Based on the above-minimum requirements for roadway width and space for street furniture and utilities, City staff evaluated two reduced cross sections for the Pacific Highway South HOV Lanes Phase III Project. Cross Section A-1 (beginning on the west side of the highway) plan elements include a three-foot utility strip, six-foot sidewalk, four and a half-foot planter strip, three lanes in each direction (a 14-foot HOV lane, an 11-foot outside general purpose lane and a 12-foot inside general purpose lane), and a 12-foot landscaped median (including street curbs), a four and a half-foot planter strip, an eight-foot sidewalk, and a three-foot utility strip. The total required right of way width would be 115 feet, requiring the acquisition of six and a half feet of right of way on the west side, and eight and a half feet of right of way on the east side. The proposed cross section will minimize the impact to the adjacent property and business owners as will be outlined in the staff presentation at the Land Use and Transportation Committee Meeting. Cross Section A-2 Cross Section A-2 plan elements would be identical to Cross Section A-1, except the planter strip on the west side of Pacific Highway South would be eliminated. This would reduce the required right of way on the west side to two and a half feet. The total right of way width would be 111 feet. The magnitude of right of way impacts on businesses would be the same as Cross Section A-2. There would be no separation between pedestrians and traffic, a loss of aesthetic continuity (street trees/grass) with the WSDOT project to the north (South 272nd Street to South 284th Street), and the Pacific Highway South HOV Lanes Phase I & II Projects. There would also be less space to locate storm water treatment facilities and underground utilities on the west side of the roadway. Furthermore, there are several locations even with Alternative Cross Sections A1 or A2 where the planter strip will be eliminated to avoid conflicts with businesses. RECOMMENDATION: Staff requests that the Committee place the following project recommendation on the May 4, 2004 City Council Consent Agenda: Direct staff to utilize Alternative Cross Section A1 in designing the Pacific Highway South HOV Lanes Phase III Project and make planter strip modifications to the cross section at specific locations, to avoid impacts on businesses. APPROVAL OF COMMITTEE REPORT: ~t- ~------~~~-;::;'-.//~ / . . . .. -- ~ I ..' '. -~ck DOvey, Chair "/7-itèitãéíPãì:1ÇU2 rle Faison, Member -.--------------------- - ----- ..--------. -- - - -- -- - -- CROSS SECTION FOR PRINICIPAL ARTERIAL STREET CLASSIFICATION (PACIFIC HIGHWAY SOUTH) G' PlANTER STRIP It I 8' SIDE- WALK 3' UTILITY CORRIDOR 3' UTILITY CORRIDOR 12' THRU LANE 16' MEDIAN/ LEFT TURN LANE 12' THRU LANE 0 SOUTHBOUND NORTHBOUNn 0 I R,W 101]' <EXISTING RiGhT-OF-WAY) I RlW '2.,' ¡PPCPOSED RiGHT-OF-W;,Y, f<J\N RoVC CROSS SECTION A (COMPREHENSIVE PLAN) 3' llTlliTY CORRIDOR ct I SOUTHBOUND NORTHBOUND 0 L_____- ---_J I Ri\N 'CO' (EXiSTING RIGHT-OF-'NAY¡ R,W ,P¡¡(POSED R!C3F"-OF-\NiW; f\W W'N CROSS SECTION A 1 (PROPOSED ALTERNATIVE) 3' ct I UTILITY CORRIDOR 8' SIDE- WALK 3' unLiTY CORRIDOR 0 SOUTHBOUND NORTHBOUND 0 I L_____,----- --,-- ------_J I < f~,W ,CO' iE~,ISTING RiGHT-OF-WAY, R\V 11 i"i,OFUSiD RIGH1,Ci-ViW) "Vi '('W CROSS SECTION A2 ,--- CH2MHILL - .... ern op ~~, Federal Way MEETING DATE: May 5, 2004 ITEM# JJ: l h ') .........-.'.""-'-"'.."".'."'-""....'.."-.".""'."""."'.""-"'.-""-"'."".'.""""'" """'-.'.'."'-""'.."-""'" """"'."'.".'-'..."'.".""""".'-...""-'""""""-""""""-"""."'......".""""'"...................-.............-..-......-..'-""""'.'.................-..-............ """'."."."'."."""'."".."'.--.-"'.-....... CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Work Plan Related to Potential City Center Redevelopment Strategies CATEGORY: BUDGET IMPACT: x CONSENT RESOLUTION CITY COUNCIL BUSINESS ORDINANCE PUBLIC HEARING OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $0 $0 $0 .............-............ """'."".'-"'.""""""""".'.......".""'" ............................. ",""."""".""""""..-........... ............................. ATTACHMENTS: Exhibit A - conceptual messaging strategy outline, memos to Council Committee, including attachments """""""""',,""""""""""""""""'"""""""""""""""""""""""""""""""""""""""""""""""""""'" SUMMARYIBACKGROUND: """'."""'."".'.""'" """'..""""""'.'."""".""'" At its annual retreat in January of this year, the City Council expressed its desire to see a comprehensive strategy developed for addressing residents and businesses with messages about the City's economic development priorities. In particular, there was a statement about sharing with the public the City Council's interest in investing resources in growing the City's economy as a way of enhancing quality oflife, maintaining and enhancing City services, and keeping City tax rates low. An important piece of this strategy is to develop the concept for this economic development-related messaging. PROPOSAL Attached to this bill as Exhibit A is a conceptual outline of an economic development messaging strategy that could be used in public meetings with residents and existing businesses, alike. The format is envisioned as a Powerpoint presentation with copious photographic and graphic images, accompanied by a scripted narrative for the speaker. The outline breaks down the presentation into five main elements: 1. Since incorporation, the City has seen steady improvement in services and amenities as the result of both public and private investments. 2. Now, with declining tax revenues, the City faces tough fiscal challenges to maintain the quality of life and current service levels. 3. So what are the long-term options to take on this fiscal challenge of maintaining and even enhancing our quality of life in the face of declining tax revenues? 4. We must remain competitive with other cities in the region and attract new business as a way of investing in the expansion of our economic engine. Doing so will address our fiscal challenge of growing the revenue base and maintaining services, without raising taxes. 5. We are particularly interested in the public's response to these goals and potential strategies for economic development and City Center redevelopment, as well as any other ideas the public may believe we should consider as part of our objective to grow the City's economic engine. ~K~~+ A Economic Development Message Power point Presentation to residents and business community, delivering the key message that public funds spent on economic development are an investment in our future. I. II. III. Since incorporation, the City has seen steady improvement in services and amenities as the result of both public and private investments. A. Slide(s) with images of various attributes throughout the City, referencing growth in economic development. Accompanying narrative related to population, location, and workforce. B. Slides with key City services and amenities that add to quality oflife - police, parks, senior services, schools, etc. C. Slide(s) showing single-family homes, office buildings and retail buildings with message that these diverse components ofthe city's economy have contributed the needed tax revenues (property and sales) to help provide us with this high quality of life. Now, with declining tax revenues, the City faces tough fiscal challenges to maintain the quality of life and current service levels. A. Slide with graph, showing tax revenues and expenditures over a period of years. B. Slide showing impact of tax initiatives on revenues. The ability to continue City services is hampered as revenues and options are limited. So what are the long-term options to take on this fiscal challenge of maintaining and even enhancing our quality of life in the face of declining tax revenues? A. A few cities in the region have been investing for quite awhile and we can learn from the results of their investments and experiences. 1. Tacoma: a. Strategies to encourage business growth in the neighborhood business districts and industrial areas; b. Tax incentives for reinvestment in certain areas; c. Substantial investment to enhance the City Center and spur redevelopment; d. Comprehensive promotion and marketing strategies; e. Comprehensive permit-process improvements. 2. Renton: a. Branding and marketing strategies (radio and print media ads, "Renton - Ahead of the Curve"), etc.; b. Targeted permitting, zoning and taxing strategies to encourage redevelopment of former Boeing lands; Outline for Economic Development Messaging Page 2 of 4 c. City Center "piazza," transit center, major redevelopment with commercial and housing projects; d. Relocation of automobile businesses and consolidation in new "auto mall." 3. Kirkland: a. 20+ years of buying up key waterfront properties for parks; b. Substantial investment in amenities in City Center (benches, landscaping, artwork, etc.); c. Planning and zoning that has accommodated redevelopment of City Center to dense, pedestrian-oriented, vital downtown with retail, entertainment, restaurants and housing. B. Other cities have only begun to invest in economic development and the returns are not yet known, but anticipated. 1. Kent: a. Investment in advanced manufacturing center; b. Investment in sports infrastructure to encourage visitors; c. Partnership with Sound Transit on Sounder station (invested in parking garage) d. Redevelopment of Borden chemical plant into Kent Station - a new urban village with commercial uses, a multiplex cinema, a community college and residential uses, all readily accessible to the converting former industrial property near its city center into a Sounder commuter trains. 2. Burien: a. Participation in Small Business Development Center; b. Purchase of a large section of its ailing central business district, including an ambitious redevelopment plan. An urban development firm has been chosen to redevelop the site into a true town center, complete with commercial, residential and government uses, plus ample public open space. 3. University Place: a. City has bought a large commercial site near its current City Hall and is in the process of selling that site to a development firm that will redevelop the site into a multi-story, mixed-use urban village that will serve as that city's town center. b. The City has calculated level of planned investment and forecast of increased tax revenues. IV. In short, if we are to remain competitive with other cities in the region and attract new business, we must invest in the expansion of our economic engine. Doing so will address our fiscal challenge of growing the revenue base and maintaining services, without raising taxes. Outline for Economic Development Messaging Page 3 of 4 A. As a result, Council adopted three economic development goals in 2004: 1. Help to grow and expand existing local businesses, (slide of good local small business). We could mention the various activities we are already doing to this end. 2. Attract new businesses; and (slides of desired mixed use, business, office developments). Here we could also mention the various activities we are already doing to this end. 3. Intensify City Center development. Here we could show an aerial photo of current city center (mostly one-story bldgs and acres of asphalt) and then possibly show a slide containing a rendering of a more fully developed City Center, with tree lined grid roads, a mix of shops, residential and office buildings, outdoor amenities (cafés, parks, fountains, etc.). A. Here we could mention the substantial investment we've already made in the City Center: i. ROWand drainage improvements + high-speed internet conduit 11. Tax exemption for residential buildings 111. City Center Planned Action EIS B. We could also mention the Comprehensive Plan vision for the City Center and the results of recent public-opinion surveys that indicate consistent support for building a stronger city center. C. Future redevelopment strategies involve exploration of the following: i. Public-private partnerships wherein selected development proposals could be matched by public infrastructure investments (ROW improvements and/or public parking); ii. Purchase and development of a site for a City Center plaza or "town square" that would be the focal point for and induce desired redevelopment around it. B. With anyone of the above goals or strategies, we hope to see an increase in business activity, jobs for local residents, and expansion of the City's revenue base to continue needed city services and ensure our quality of life C. We believe, however, that these are long-term goals and will require planning and some level of City funding. Just like in the business world, we cannot expect to strengthen the economic engine without a vision and investment of time and money. Outline for Economic Development Messaging Page 4 of 4 v. As we conclude this presentation, we are particularly interested in your (audience's) response to these goals and potential strategies for economic development and City Center redevelopment, as well as any other ideas you may believe we should consider as part of our objective to grow the City's economic engine. f CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: April 2, 2004 Finance, Econo Development and Regional Affairs Committee David H. ity Manager Patrick Dohe u Director, Community Development Services Economic De e opment Messaging BACKGROUND Please see the attached memo to FEDRAC, dated 3/19/04, for background on this issue. At its March 16,2004 meeting FEDRAC members considered the staff proposal for a conceptual outline of an economic development public-messaging strategy and raised several questions and requested clarifications, tabling action on this item until the April 13, 2004 FEDRAC meeting. PROPOSAL Attached to this memo as Exhibit A is a revised conceptual outline of an economic development public-messaging strategy that could be used in public meetings with residents and existing businesses, alike. The revisions from the earlier draft are chiefly confined to outlining a broader range of economic development strategies used by other cities as examples for public consideration. Other minor wording revisions are mostly editorial. The format is envisioned as a Powerpoint presentation with copious photographic and graphic images, accompanied by a scripted narrative for the speaker. The outline breaks down the presentation into four main elements: 1. Since incorporation, the City has seen steady improvement in services and amenities as the result of both public and private investments. 2. Now, with declining tax revenues, the City faces tough fiscal challenges to maintain the quality of life and current service levels. 3. So what are the long-term options to take on this fiscal challenge of maintaining and even enhancing our quality of life in the face of declining tax revenues? 4. To meet this challenge from other cities as well as our own fiscal challenge, City Council established their number one priority to expand tax revenues and maintain services without raising taxes. , . í Memo to FEDRAC, 3/2/04 Economic Development Messaging Page 2 of2 For each of these elements there would be explanatory and illustrative images, text and graphics, as detailed more in the proposal. The hope is that such presentations would engender the interest and response of the audience, leading to potentially valuable input for the consideration of City Councilmembers when considering action on any particular economic development or City Center redevelopment strategies. 81' AFF RECOMMENDATION Staff recommends approval of the proposed concept for economic development public messaging, to be followed by further development of the presentation. COMMITTEE ACTION - f("'^ c:;VJ fL-P ;'~ ,/ "I move to forward the economic development messaging outline' to the full Council for approval. " APPROVAL BY COM'MITTEE: ~ mmittcc Member E1~\b\+ A Economic Development Message Power point Presentation to residents and business community, delivering the key message that public funds spent on economic development are an investment in our future. I. Since incorporation, the City has seen steady improvement in services and amenities as the result of both public and private investments. A. Slide(s) with images of various attributes throughout the City, referencing growth in economic development. Accompanying narrative related to population, location, and workforce. B. Slides with key City services and amenities that add to quality of life - police, parks, senior services, schools, etc. C. Slide(s) showing SF homes, office buildings and retail buildings with message that these diverse components of the city's economy have contributed the needed tax revenues (property and sales) to help provide us with this high quality of life. II. Now, with declining tax revenues, the City faces tough fiscal challenges to maintain the quality of life and current service levels. A. Slide with graph, showing tax revenues and expenditures over a period of years. B. Slide showing impact of tax initiatives on revenues. The ability to continue City services is hampered as revenues and options are limited. III. So what are the long-term options to take on this fiscal challenge of maintaining and even enhancing our quality of life in the face of declining tax revenues? A. A few cities in the region have been investing for quite awhile and we can learn from the results of their investments and experiences. I. Efforts in Tacoma: a. Strategies to encourage business growth in the neighborhood business districts and industrial areas; b. Tax incentives for reinvestment in certain areas; c. Substantial investment to enhance the City Center and spur redevelopment; d. Comprehensive promotion and marketing strategies; e. Comprehensive permit-process improvements. 2. Renton: a. Branding and marketing strategies (radio and print media ads, "Renton - Ahead of the Curve"), etc.; b. Targeted permitting, zoning and taxing strategies to encourage redevelopment of former Boeing lands; c. City Center "piazza," transit center, major redevelopment with commercial and housing projects; d. Relocation of automobile businesses and consolidation in new "auto mall." 3. Kirkland: a. 20+ years of buying up key waterfront properties for parks; b. Substantial investment in amenities in City Center (benches, landscaping, artwork, etc.); c. Planning and zoning that has accommodated redevelopment of City Center to dense, pedestrian-oriented, vital downtown with retail, entertainment, restaurants and housing. B. Other cities have only begun to invest in economic development and the returns are not yet known, but anticipated. I. Kent: a. Investment in advanced manufacturing center; b. Investment in §ports infrastructure to encourage visitors; c. Partnership with Sound Transit on Sounder station (invested in parking garage) d. Redevelopment of Borden chemical plant into Kent Station - a new urban village with commercial uses, a multiplex cinema, a community college and residential uses, all readily accessible to the converting former industrial property near its city center into a Sounder commuter trains. 2. Burien: a. Participation in Small Business Development Center; b. Purchase of a large section of its ailing central business district, including an ambitious redevelopment plan. An urban development firm has been chosen to redevelop the site into a true town center, complete with commercial, residential and government uses, plus ample public open space. 3. University Place: a. City has bought a large commercial site near its current City Hall and is in the process of selling that site to a development firm that will redevelop the site into a multi-story, mixed-use urban village that will serve as that city's town center. b. The City has calculated level of planned investment and forecast of increased tax revenues. IV. , To meet this challenge from other cities as well as our own fiscal challenge, City Council established as a high priority to grow the City's overall economic engine, thereby expanding tax revenues and maintaining services without raising taxes. A. Three economic development goals were adopted by the Council at its 2004 Retreat: . I. Help to grow and expand existing local businesses, (slide of good local small business) 2. Attract new businesses; and (slides of desired mixed use, business, office developments) " 3. Intensify City Center development (slide of current city center aerial photo (with asphalt), change into slide of 3-D rendering (same framework) with tree lined grid roads with pedestrian walking and al fresco café by mixed use development. < B. Ifwe achieve these goals, we can hope to see an increase in business activity, jobs for local residents, and tax revenue to continue needed city ser;vices and ensure the quality of life we all expect. C. It's important to understand, however, that these are long-term goals and will rèquire planning and some level of City funding. Just like in the business world, we cannot expect to strengthen the economic engine without a vision and investment of time and money. CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: March 19,2004 Finance, Economic Developmen~h Re9-~onal Affairs Committee David H. Mos~ty ManageV \!'- V Patrick Dohe~ Director, Community Development Services Economic Development Messaging BACKGROUND At its annual retreat in January of this year, the City Council expressed its desire to see a comprehensive strategy developed for addressing residents and businesses with messages about the City's economic development priorities. In particular, there was a statement about sharing with the public the City Council's interest in investing resources in growing the City's economy as a way of enhancing quality oflife, maintaining and enhancing City services, and keeping City tax rates low. An important piece of this strategy is to develop the concept for this economic development-related messaging. PROPOSAL Attached to this memo as Exhibit A is a conceptual outline of an economic development messaging strategy that could be used in public meetings with residents and existing businesses, alike. The format is envisioned as a Powerpoint presentation with copious photographic and graphic images, accompanied by a scripted narrative for the speaker. The outline breaks down the presentation into four main elements: 1. Since incorporation, the City has seen steady improvement in services and amenities as the result of both public and private investments. 2. Now, with declining tax revenues, the City faces tough fiscal challenges to maintain the quality of life and current service levels. 3. So what are the long-term options to take on this fiscal challenge of maintaining and even enhancing our quality of life in the face of declining tax revenues? 4. To meet this challenge from other cities as well as our own fiscal challenge, City Council established their number one priority to expand tax revenues and maintain services without raising taxes. For each of these elements there would be explanatory and illustrative images, text and graphics, as detailed more in the proposal. yi Memo to FEDRAC, 3/2/04 Economic Development Messaging Page 2 of2 The hope is that such presentations would engender the interest and response of the audience, leading to potentially valuable input for the consideration of City Councilmembers when considering action on any particular economic development or City Center redevelopment strategies. STAFF RECOMMENDATION Staff recommends approval of the proposed concept for economic development messaging, to be followed by further development of the presentation. COMMITTEE ACTION "I move to forward the economic development messaging outline to the full Council for approval." APPROVAL BY COMMITTEE: Committee Chair Committee Member Committee Member 1)2 Economic Development Message Power point Presentation to residents and business community, delivering the key message that public funds spent on economic development is an investment in our future. I. Since incorporation, the City has seen steady improvement in services and amenities as the result of both public and private investments. A. Slide(s) with images of various attributes throughout the City, referencing growth in economic development. Accompanying narrative related to population, location, and workforce. B. Slides with key City services and amenities that add to quality of life - police, parks, senior services, schools, etc. C. Slide(s) showing SF homes, office buildings and retail buildings with message that these diverse components of the city's economy have contributed the needed tax revenues (property and sales) to help provide us with this high quality of life. II. Now, with declining tax revenues, the City faces tough fiscal challenges to maintain the quality of life and current service levels. A. Slide with graph, showing tax revenues and expenditures over a period of years. B. Slide showing impact of tax initiatives on revenues. The ability to continue City services is hampered as revenues and options are limited. III. So what are the long-term options to take on this fiscal challenge of maintaining and even enhancing our quality of life in the face of declining tax revenues? A. A few cities in the region have been investing for quite awhile and we can see the results of their investment and we can learn from their experiences. I. Tacoma has worked successfully to enhance its City Center, as well as encourage business growth throughout the city in both neighborhood business districts, as well as its industrial areas. Show level of City investment. 2. Renton has developed a denser, more multi-use downtown, while encouraging growth among its auto sales companies and re-use of its vast industrial lands. Show level of City investment and try to include dollar figures of increased tax revenues to City. IV. 3. Kirkland began planning and investing in its downtown more than 20 years ago and now have a vital downtown with retail, office space, and a variety of housing. B. Other cities have only begun to invest in economic development and the returns are unknown, but anticipated. 1. Kent is converting former industrial property near its city center into a new urban village with commercial uses, a multiplex cinema, a community college and residential uses, all readily accessible to the Sounder commuter trains. Kent is also exploring ways to support and grow its manufacturing sector. 2. Burien city officials bought up a large section of its ailing central business district, packaged the properties with an ambitious plan, and have found an urban development firm that is willing to redevelop the site into a true town center, complete with commercial, residential and government uses, plus ample public open space. 3. Similarly, the City of University Place has bought a large commercial site near its current City Hall and is in the process of selling that site to a development firm that will redevelop the site into a multi-story, mixed-use urban village that will serve as that city's town center. Show level of planned investment and forecast of increased tax revenues. To meet this challenge from other cities as well as our own fiscal challenge, City Council established their number one priority to expand tax revenues and maintain services without raising taxes. A. Three economic development goals were adopted by Resolution: 1. Help to grow and expand existing local businesses, (slide of good local small business) 2. Attract new businesses; and (slides of desired mixed use, business, office developments) 3. Intensify City Center development (slide of current city center aerial photo (with asphalt), change into slide of 3-D rendering (same framework) with tree lined grid roads with pedestrian walking and al fresco café by mixed use development. B. Ifwe achieve these goals, we can hope to see an increase in business activity, jobs for local residents, and tax revenue to continue needed city services and ensure the quality of life we all expect. C. It's important to understand, however, that these are long-term goals and will require planning and some level of City funding. Just like in the business world, we cannot expect to strengthen the economic engine without a vision and investment of time and money. MEETING DATE: May 4, 2004 ITEM# .1!I ({t) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Edward-Keaton Claim for Damages CATEGORY: BUDGET IMP ACT: D D X CONSENT RESOLUTION CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ A TT ACHMENTS: Signed Proposed Settlement Agreement and Release of Claims SUMMARYIBACKGROUND: In July 2003, the City's transport officer was transporting three subjects to the Regional Justice Center in Kent. As he was exiting the North bound Hwy. 167 ramp to Willis Street, the officer rear-ended Mr. Keaton's vehicle, which was directly in front of the transport van. The City turned the claim for damages over to CIA W. Previously, the insurance company settled the property damage portion ofMr. Keaton's claims in the amount of$3,043.13. The Claimant originally submitted a demand for settlement for personal injuries in the amount of $19,412 for damages of which $5,912 was for treatment. CIA W has negotiated a settlement in the amount of $12,500, which has been accepted by Mr. Keaton. CITY COUNCIL COMMITTEE RECOMMENDATION: N/A PROPOSED MOTION: "I move approval of the settlement agreement and release of claims regarding the claim for damages filed by Mr. Keaton. ~~~~ ~~~~~~~ ~;;~~~~I~ .-------- - .... . - (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) ........--.................... COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERREDINO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST d. rea mg Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 K:\agendaitem\keaton claim for damages MEETING DATE: May 4, 2004 ITEM# W{b} CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: SELECTION OF VOTING DELEGATES FOR 2004 A WC ANNUAL BUSINESS MEETING CATEGORY: BUDGET IMPACT: D CONSENT D RESOLUTION 0 CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: None SUMMARY/BACKGROUND: The Association of Washington Cities (A We) has asked the city to select up to three city officials and/or city staff who wi1\ serve as voting delegates to represent the city at the 2004 A we annual business meeting. Following the selection, the City Clerk is directed to advise A WC of the city's voting delegates for 2004. CITY COUNCIL COMMITTEE RECOMMENDATION: n/a PROPOSED MOTION: "I move approval of delegates at the 2004 A WC annual business meeting." (delegate names) to serve as the city's voting CITY MANAGER APPROVAL: ~\ \ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001