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AG 14-024 RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Police Department 2. ORIGINATING STAFF PERSON: Diane Shines EXT: 6854 3. DATE REQ.BY:ASAP 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORI<S CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.0,BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION * CONTRACT AMENDMENT(AG#);.14024 ❑ INTERLOCAL. ....m............................... ❑ OTHER 5. PROJECT NAME: REGENCY CLEANERS/POLICE UNIFORM AND DRY CLEANING 6. NAME OF CONTRACTOR: REGENCY CLEANERS;ATTN: SHALLINA LAKHANI _..__ 12825 DES MOINES MEMORIAL ------------81 _._ ADDRESS: BURIEN,WA 98168 TELEPHONE 206-768-9200 E-MAIL:Shallinas@aolcom . _ . FAX entSIGNATURENAME: Shalfa � ...... .. .......�. —�l � � m _ 7. EXI-I l B ITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTI-IER REFERENCED EXFIIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: Execution COMPLETION DATE: 12/31/2020 9. TOTAL COMPENSATION$ Not to Exceed$86 000;00 — (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF E'M P-50"""VEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ANO IF YES,MAXIMUM DOLLAR AMOUNT: $ r mm� mm IS SALES TAX OWED DYES ONO IF YES,$ _............................................._._PAID BY:❑CONTRACTOR CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED A PURCHASING: PLEASE CHARGE TO: 001-2100-094-521-11-145 PO#065286 10. DOCUMENT/CONTRACT REVIEW INITIAL_/_DATE,REVI,E,W„ED,,. INITIAL DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR Za ❑ RISK MANAGEMENT (IFAPPLICABLE) _ DK 7-24gen 2020 Ada Bill/Staff LAW Report 7/27 11. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE:�yw COUNCIL APPROVAL DATE: 12, CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT:_........_.-. . m _—__......_........ DATE REC'D:............y ��...� ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) ' �'4 D D m, INITIAL/DATE, ❑ LAW DEPARTMENT ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK ..- IJ ASSIGNED AG# (t — -. _.... _ COMMENTS: ...r............... .p 9 - ,..........,,, ... December _.,.—___e... ore than 8 The Regency Cleaner contract expired on 06/30/2020 Amendment#5 extends the term of thea agreement through December 31 2020 and amends the total compensation to be nom Law Dept Comment:This amendment exceeds the maximum of four called for by city policy,Further amendments should be avoided. 2/2017 CITY OF CITY HALL Federal Feder 8th Avenue South Federal Way,1NA 98003-6325 (253)835.7009 v,,mv eihVl1edurn1w)y.can AMENDMENT NO. 5 TO GOODS AND SERVICES AGREEMENT FOR POLICE UNIFORM AND DRY CLEANING This Amendment ("Amendment No. 5") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Regency Cleaners Enterprises, LLC, a Washington limited liability company ("Contractor").The City and Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for Dry Cleaning Services("Agreement")dated effective February 6, 2014, as amended by Amendment Nos, 1, 2, 3,and 4, as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto,shall be amended and shall continue until the completion of the Services,but in any event no later than December 31, 2020 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-5,attached hereto and incorporated by this reference,The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term.Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto,after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows A Mn -:\TnnnFUT - t - 3/2017 CITY OF CITY HALL 8th Avenue South Federal Way,WA 98003-6325 44114'�I,qk Federal Way (253) 835-7000 tvvvw cityo/tecYe,I n h wly ccwn IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: By: , J ,, crr f, Mato h tie "a rtney, C,City Clerk DATE: APPROVED AS TO FORM: ;1. 12IAttorne .,�.... ..� Ryan y y REGENCY CLEANERS ENTERPRISES, LLC: By: Printed Name: SyFJII 1N11 L/9k<i"f�'N ,ZZ kQTA ' "Title: l�G�/it/�.� t w Date: 9 ZOZfJ ,*,� 8 �,• � WA STATE OF WASHINGTON ) ss. COUNTY OF On this day personally appeared before me ���/ to me known to be the of J6 ��� �.�" -I"e) that executed the foregoing instrument,and acknowledged the said tnstru ent to be the free and voluntary act and deed of said limited liability company,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument. GIVEN my hand and official seal this P? day of /"` Grp; 12020 Notary's signature Notary's printed name �✓� Notary Public in and for the State of Washington. My commission expires A?9- ZOZZ AMF.NDMT'.NT -2 - 3/2017 CITY OF CITY HALL Fed 33325 8th Avenue South ieral Way Federal Way,WA 98003-6325 (253)835-7000 H,hv c;r9 a� ttarlw corn EXHIBIT B-5 ADDITIONAL COMPENSATION I. Total Compensation:In return for the Services,the City shall pay the Contractor an additional amount not to exceed Ten Thousand and NO/100 Dollars ($10,000.00). The total amount payable to Contractor pursuant to the original Agreement,all previous Amendments,and this Amendment shall be an amount not to exceed Eighty-Five Thousand and No/l00 Dollars ($85,000.00). The listed prices does not include applicabale sales tax,which will be added to each monthly invoice sent to the City. 2. Method of Compensation: In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount calculated on the rate schedule shown below: Item: Price: Pants Dry Clean $4.00 Shirts Dry Clean $4.00 Overall $5.25 Shirts Laundered $2.00 Pants Laundered $4.00 Skirts Dry Clean $4.00 Jackets Dry Clean $4.00 Blouses Dry Clean $4.00 Ties $2.00 Misc. Prices as Received Delivery Fee $5.00 AMI=NT)MP..N'I' - 3 - 3/2017 RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT./DIV: ORIGINATING STAFF PERSON: 1DiAnt EXT: g5 Lj 3. DATE REQ.BY: TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION `A CONTRACT AMENDMENT(AG#): 144 ❑ INTERLOCAL ❑ OTHER f� �.f r,� PROJECT NAME:%,¢,0� ClU Chwu� Folia glia LkV11�7JYv�! ? bV14 LD_L"'A NAME OF CONTRACTOR: }Ay 'w CL I yI '5"MMA,l MA, LCLt L_ _ ADDRESS: 1a4995 123 nt wricy;0'j 't, f7 0121 Lo TELEPHONE c2D -- -7tv E-MAIL:SV-og j1 inaS as 1. CZrri _ FAX: SIGNATURE NAME: y0pll i,A A }_,„,j_L k0,kj j TITLE �ytoq� EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS TERM: COMMENCEMENT DATE: eXCLAtl- aA COMPLETION DATE: La TOTAL COMPENSATION$ y10 C, L&YjQ& +b—fpTn byJAM Yp�t(_ (INCLUDE EXPENSES AND SALES TAX,IF ANY) {IF CALCULATED ON HOURLY LABOR CH GE-ATTACH SCHEDULES O•EN1Pf()1'F=F.S TI' IF'S'AND 1-10[ 1DAY f�.NFES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ _ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:ElCONTRACTOR E]CITY RETAINAGE: RETAINAGE AMOUNT: ElRETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE PURCHASING: PLEASE CHARGE TO: MI - a t DD - DgL4 - !591 — 11 - q15 PD# 210 842 0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR �+• f 2• ❑ RISK MANAGEMENT (IF APPLICABLE) LAW jize_ 121,2114 14 1. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 2. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED ❑ LA„W DEPARTMENT GNATORY(MAYOR OR DIRECTOR) J ❑ CITY CLERK ❑ ASSIGNED AG# AG# ❑ SIGNED COPY RETURNED DATE SENT: ;OMMENTS: 1nniR COY OF CITY HALL d e^,. l Feder 8th Avenue South I4��`" ��MI y Federal Way,WA 98003-6325 '` (253) 535-7000 ►v,",cdyc 1&-diarnlmty.tom AMENDMENT NO. 4 TO - GOODS AND SERVICES AGREEMENT FOR POLICE UNIFORM AND DRY CLEANING This Amendment ("Amendment No. 3") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Regency Cleaners Enterprises, LLC, a Washington limited liability company ("Contractor").The City and Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for Police Uniform and Dry Cleaning("Agreement")dated effective February 6,2014, as amended by Amendment No(s). 1,2, and 3 as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no later than June 30, 2020 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-4,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term.Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto,after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty ofpedury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 CITY OF CITY HALL 33325 8th Avenue SOLIth Federal May,%,VA 98OC13-6325 Federal Way (253) 835-71C0O IN WITNESS, the Parties execute this Agreement below,effective the last date written below. CITY OF Fl..,"DERAL WAY; ATTEST: Bv, —.A7-00e [I relc1c, , la yo.--- , yo). p 0= anie Courtney,C,,%4kjity Clerk DA-FE: APPROVED AS TO FORM: J. Ryan Call, City Attorney REGENCY Cl,E.,'\NE'RS FNTERPRISES. 1.1,C: Printed Name: SHqellv'IJ Title: Date: 0 STATE OF WAS[IFINGTON ) ss. COUNTY 01e1WC-r On (1,.1s day personally appeared before me Shallina Lakhani, to me known to be the President of Regency Cleaners Entemriscs- LLC that CXCCLACCt the torcgoing instrument, and zeknowled(yed the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein.mentioned, and on oath stated that he/she. %vas aUtI101-tZed to execute said instrument and that the seal affixed, if any, is the corporate seal of said Corporation. GIVEN myhand and official seal this 6 —dayof.- 20 00 Notary's sionature PNotary's printed name rQ-a , "*GAftqENI- Notary Public ire and for the State of Washington. TAg Nilv commission expires V 202 Z- 0 ...... 6 WASO 011111111010N AMF,N 1)N,-I L'4'N'I' 3!2017 CITY OF CITY HALL F `,x33325 8th Avenue South 'F—Lnderal Way Federal Way,WA 98003-6325 (253) 835-7000 MWVL'1W1fed 1aiM9y.Com EXHIBIT B-4 ADDITIONAL COMPENSATION 1. Total Compensation:In return for the Services,the City is not adding any additional compensation and shall pay the Contractor pursuant to the original Agreement,all previous Amendments,and this Amendment an amount not to exceed Seventy-Five Thousand and NO/100 Dollars ($75,000.00). The listed prices do not include applicable sales tax,which will be added to each monthly invoice sent to the City. 2. Method of Compensation: In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount calculated on the rate schedule shown below: Item: Price: Pants DC $4.00 Shirts DC $4.00 Overall $5.25 Shirts Laundered $2.00 Pants Laundered $4.00 Skirts DC $4.00 Jackets DC $4.00 Blouses $4.00 Ties $2.00 Misc. Priced as Received AMENDMENT - 3 - 3/2017 COUNCIL MEETING DATE: January 21,2020 ITEM#: 7d­ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: REGENCY CLEANERS AMENDMENT#4 GOODS AND SERVICES FOR POLICE UNIFORM AND DRY CLEANING POLICY QUESTION: Should the City of Federal Way,Federal Way Police Department extend the original 2014 Regency Cleaners Agreement to June 30, 2020 with Amendment#4? COMMITTEE: Parks,Recreations, Human Services and Public Safety MEETING DATE: Jan. 14,2020 Council Committee—(PRHS&PSC) CATEGORY: Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Diane C. Shines, Records Administrator DEPT: Police Attachments: 1. PRHS&PSC Staff Memo 2. Amendment#4 Goods and Services for Police Uniform and Dry Cleaning Options Considered: 1. Approve Amendment#4 2. Do not approve Amendment 44 MAYOR'S RECOMMEND TION: 1—Approve the Amendment 44 request MAYOR APPROVAL' J r U DIRECTOR APPROVAL: '� ' mi ittee unci lnitfaMate InitiayDate Initial/Date COMMITTEE RECOMMENDATION:I move to forward Amendment 94 to the Regency Cleaners Good and Services Agreement for Police Uniform and Dry Cleaning to the January 21, 2020 Council consent agenda for approval. C0111mittee Chair � Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of Amendment #4 to the Regency Cleaners Good and Services Agreement for Police Uniform and Dry Cleaning, and authorize the Mayor to sign said agreement." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) UNCIL ACTIO 1 APPROVE ���-�\tW� COUNCIL BILL# DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# r REVISED—1/2015 RESOLUTION# CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: January 14, 2020 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Regency Cleaners Amendment#4 to the Goods and Services Agreement for Police Uniform and Dry Cleaning. The Federal Way Police Department (FWPD) entered into a Goods and Services Agreement with Regency Cleaners Enterprises for Police Uniform and Dry Cleaning on February 6, 2014. We are requesting an extension to that agreement. Amendment#1 extended the term of the agreement through December 31, 2016. Amendment#2 extended the term of the agreement through January 31, 2018, and also amended the compensation. Amendment#3 extended the term of the agreement through December 31, 2019, and amends the total compensation to be no more than $40,000 for 2017-2019. Amendment#4 extends the term of the agreement through June 30, 2020. 1 11 RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM . ORIGINATING DEPT./DIV: POLICE DEPARTMENT ORIGINATING STAFF PERSON: _DIANE SHINES TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G, RFB, RFP, RFQ) EXT: 6854 3. DATE REQ. BY:_ASAP_ ❑ PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT X GOODS AND SERVICE AGREEMENT ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE O CONTRACT AMENDMENT (AG#):_14-024 ❑ OTHER ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ MAINTENANCE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ RESOLUTION ❑ INTERLOCAL . PROJECT NAME: _REGENCY CLEANERS ENTERPRISES, LLC, - AMENDMENT NO.3 NAME OF CONTRACTOR: _REGENCY CLEANERS; ATTN: SHALLINA LAKHANI ADDRESS: 12825 DES MOINES MEMORIAL BURIEN, WA 98168 TELEPHONE _206-768-9200 E-MAIL:_sHALLLNAs@AOL.coM FAX: SIGNATURE NAME: SHALLINA LAKHANI TITLE PRESIDENT . EXHIBITS AND ATTACHMENTS: 0 SCOPE, WORK OR SERVICES 0 COMPENSATION 0 INSURANCE REQUIREMENTS/CERTIFICATE 0 ALL OTHER REFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN 0 REQUIRED LICENSES 0 PRIOR CONTRACT/AMENDMENTS TERM: COMMENCEMENT DATE: JANUARY 1, 2017 COMPLETION DATE: DECEMBER 31, 2019 TOTAL COMPENSATION $_t�la�����,, ccc• V--_) (INCLUDE EXPENSES AND SALES TAX, IF ANY (W CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: 0 YES 0 NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED 0 YES 0 NO IF YES, $ PAID BY: 0 CONTRACTOR 0 CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR 0 RETAINAGE BOND PROVIDE O PURCHASING: PLEASE CHARGE TO: 001-2100-094-521-11-415 PO #065286 0. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED O PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW r2/k1 1. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 01/!tJ/J5 2. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) ❑ LAW DEPARTMENT INITIAL GATE 5IGNED 111 ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK 3/28 )1 ❑ ASSIGNED AG# AG Os-fV ❑ SIGNED COPY RETURNED DATE SENT: ' j -;24 18 ;OMMENTS: 'he Regency Cleaners contract expired December 31, 2016. Shallina Lakhani agreed to continue dry cleaning services on a month to month basi ffective January 1, 2017, until such a time a RFQ was posted. At this time I am requesting an amendment to the 14-024 contract. 2/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835.7000 www.cityoffederalway.com AMENDMENT NO. 3 TO GOODS AND SERVICES AGREEMENT FOR POLICE UNIFORM AND DRY CLEANING This Amendment ("Amendment No. 3") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Regency Cleaners Enterprises, LLC, a Washington limited liability company ("Contractor"). The City a Washington limited liability cooperation and Contractor (together "Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for Dry Cleaning Services ("Agreement") dated effective February 6, 2014, as amended by Amendment Nos. 1 and 2, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2019 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit B-3, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. AMENDMENT - 1 - 3/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003.6325 (253) 835-7000 miwt:1410ffed0181WilyCOITI IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: By: Mr/ ell, ayor 3/Or / DATE: REGENCY CLEANERS ENTERPRISES, LLC: By: AT'T'EST: anie Courtney, CMC, C ty lerk APPROVED AS TO FORM: 3. Ryan Call, City Attorney Printed Name:,- 4�rh.t-* t`•.� \ Lr-- VA et Title: Date: STATE OF WASHINGTON ) ) ss. COUNTY OF On this day personally appeared before me , to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of , 20_. Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires AMENDMENT - 2 - 3/2017 State of: Notary Form- Letter Acknowledgement Ask (n om County of: ICI nii/ On / oZ I / rho Is', before me, V & Ve i, 11 (notary) Personally appeared, (signers) Proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and has hereby acknowledged to me that he/she/they have executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. Witness my hand and official seal Notary Signature 16.4 6.116,416,46.1646416.0.4646 Notary Public State of Washington MANIKHOEUN My Appointment Expires Sep 17. 2019 Print Name My Commission Expires Go to www.AtYourBusiness.com for more free business forms CITY OF Federal Way EXHIBIT B-3 ADDITIONAL COMPENSATION CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederalwoy. com 1. Total Compensation: In return for the Services, the City shall pay the Contractor an additional amount not to exceed Thirty Five Thousand and No /100 Dollars ($35,000.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Seventy Five Thousand and No/100 Dollars ($75,000.00). The listed prices do not include applicable sales tax, which will be added to each monthly invoice sent to the City. 2. Method of Compensation: ITEM PRICE AMENDMENT - 3 - 3/2017 PANTS DC $ 3.75 SHIRTS DC $ 3.75 OVERALL $ 5.00 SHIRTS LAUNDERED $ 1.75 PANTS LAUNDERED $ 3.75 SKIRTS DC $ 3.75 JACKETS DC $ 3.75 BLOUSES $ 3.75 TIE $ 1.75 MISC PRICED AS RECEIVED AMENDMENT - 3 - 3/2017 I I RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM . ORIGINATING DEPT./DIV: POLICE DEPARTMENT ORIGINATING STAFF PERSON:_DIANE SHINES EXT: _6854 3. DATE REQ.BY: ASAP_ TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT X GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#):_14-024_ ❑ INTERLOCAL ❑ OTHER ' . PROJECT NAME:REGENCY CLEANERS ENTERPRISES,LLC,- AMENDMENT NO.2 NAME OF CONTRACTOR: REGENCY CLEANERS;ATTN: SHALLINA LAKHANI ADDRESS: 12825 DES MOINES MEMORIAL BURIEN,WA 98168 TELEPHONE_206-768-9200 E-MAIL:_SHALLINAS @AOL.COM FAX: SIGNATURE NAME: SHALLINA LAKHANI TITLE PRESIDENT EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS . TERM: COMMENCEMENT DATE: JANUARY 1,2017 COMPLETION DATE:_JANUARY 31,2018 TOTAL COMPENSATION$ UP TO$5,000 t 35l[ 4o'-1-,1- ( (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE ❑ PURCHASING: PLEASE CHARGE TO: 001-2100-094-521-11-415 PO#065286 0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW C. 40" 1. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 2. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED W,LAW DEPARTMENT X12 C ix SIGNATORY(MAYOR OR DIRECTOR) k$1.1 GN) 'I CITY CLERK ASSIGNED AG# AG# V- Q� S )ICI l g Nobta SIGNED COPY RETURNED DATE SENT: I'Ile/I S fr ;OMMENTS: The Regency Cleaners contract expired December 31,2016. Shallina Lakhani agreed to continue dry cleaning services on a month to month basi ffective January 1,2017,until such a time a RFQ was posted. I am requesting a temporary amendment(#2)to the 14-024 contract with terms nd compensation until amendment(3)is approved in January 2018. 2/2017 CITY OF �+ ��® CITY HALL 4iik Federal a' !1 iI 33325 8th Avenue South Federal(2 3)835-7000A 9800u3-6325 www.uryofederalway.corn AMENDMENT NO.2 TO GOODS AND SERVICES AGREEMENT FOR POLICE UNIFORM AND DRY CLEANING This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Regency Cleaners Enterprises, LLC, a Washington limited liability company ("Contractor").The City a Washington limited liability cooperation and Contractor(together"Parties"),for valuable consideration and by mutual consent of the Parties,agree to amend the original Agreement for Police Dry Cleaning Services("Agreement")dated effective February 6,2014, as amended by Amendment No. 1,as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto,shall be amended and shall continue until the earlier of January 31,2018,or the effective start date of the new Police Uniform And Dry Cleaning Agreement, ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-2,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term.Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement,together with any prior amendments thereto,after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 CITY OF CITY HALL '�M�;� 33325 8th Avenue South `�r,,..,� Federal Wa Federal Way,WA 98003-6325 (253)835-7000 www ciryoffederalway.corn IN WITNESS,the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: By: c7:144.477 Andy Hwang,Chief of Police DATE: „V/>,/ / ? REGENCY CLEANERS ENTERPRISES, LLC: By: , . . " - Printed N: ,-•::t..k A LI_ ( N A /...4(4. ..4 . e ii FA- k ( ( Title: . c) s Date: 1 i STATE OF WASHINGTON ) )ss. COUNTY OF lei j n ) On this }� personally appear-• before me ) \A\t1 � Ito me known to be the \ ' \COD of t.,l 0,. t c10. *i ..' a COW that executed the foregoing instrument,and acknowledged the said ins invent to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument and that the seal affixed,if any, is the corporate seal of said corporation. GIVEN my hand and official seal this U day of3 OWN. , 20 t '7 II��liilitil/�j� Notary's signature ,tt : _ �,� .\� p,3 A a /i,� Notary's printed name j� . .: r ,z' ,Z'• sic?rv'',r 17. Notary ublic in': d for the State of Washi on. •« ti ti,e�� FAA„ My commission expires ‘k k '" NOTARY ''i A ax.„. PUBLIC r s r. 1....-7„;\ �a Q A 1 orrr ° �,4ti F,XItIBIT 13-2 AMENDMENT -2 - 3/2017 CITY OF CITY HALL Federal Way 33325 8th Avenue South W Federal Way,WA 98003-6325 (253)835-7000 www.cifroffederolway.com EXHIBIT B-2 ADDITIONAL COMPENSATION 1. Total Compensation:In return for the Services,the City shall pay the Contractor an additional amount not to exceed Five Thousand and No/100 Dollars ($5,000.00).The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Forty Thousand and No/100 Dollars($40,000.00). The listed prices do not include applicable sales tax,which will be added to each monthly invoice sent to the City. 2. Method of Compensation: ITEM PRICE PANTS DC $ 3.75 SHIRTS DC $ 3.75 OVERALL $ 5.00 SHIRTS LAUNDERED $ 1.75 PANTS LAUNDERED $ 3.75 SKIRTS DCI $ 3.75 JACKETS DC $ 3.75 BLOUSES $ 3.75 TIE $ 1.75 MISC PRICED AS RECEIVED AMENDMENT -3 - 3/2017 RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT X PROFESSIONAL SERVICE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE ❑ CONTRACT AMENDMENT (AG #): 14 6$ ❑ OTHER ❑ MAINTENANCE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ RESOLUTION ❑ INTERLOCAL 5. PROJECT NAME: REGENCY CLEANERS ENTERPRISES, LLC — AMENDMENT NO. 1 6. NAME OF CONTRACTOR: REGENCY CLEANERS; ATTN: SHALLINA LAKHANI ADDRESS: 8506 14TH AVE S., SEATTLE, WA 98108 TELEPHONE: 206 - 768 -9200 E -MAIL: SHALLINAS(a%AOL.COM FAX: SIGNATURE NAME: SHALLINA LAKHANI TITLE PRESIDENT 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: JANUARY 1, 2016 COMPLETION DATE: DECEMBER 31, 2016 9. TOTAL COMPENSATION UP TO $35,000 FOR 2014 -2016 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 001 - 2100 - 094 - 521 -11 -415 PO #065286 10. DOCUMENT /CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW 11. COUNCIL APPROVAL (IF APPLICABLE) 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR ❑ ATTACH: SIGNATURE AUTHORITY, C) c14 4Sri' ❑ LAW DEPARTMENT Ocl SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: DATE SENT: DATE REC'D: INSURANCE CERTIFICATE, LICENSES, EXHIBITS .F4'11QITIAL 1 WE SIGNED AG# % 021/ DATE SENT: 3/ 46, COMMENTS: This is an Amendment to a Services Agreement because the original said through 2015 but it should have said through 2016. The PO #065286 is through 2016 and no additional money is required. We do not seem to have the Routing Slip that went to the Amendment, but Ryan had approved it — he came down and talked to Diane and I about it. CITY OF � Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityoffederalway com AMENDMENT NO. 1 TO GOODS AND SERVICES AGREEMENT FOR POLICE UNIFORM AND DRY CLEANING This Amendment ( "Amendment No. 1 ") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and Regency Cleaners Enterprises, LLC, a Washington Company ( "Contractor "). The City and Contractor (together "Parties "), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for Dry Cleaning Services ( "Agreement ") dated effective February 6, 2014 as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2016 ( "Amended Term "). 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT 1 1/2015 CITY OF „.s Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 ivwLu crthroffederaiwaycom IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY By: Ji , Mayor DATE: 3/a /i6 REGENCY CLEANERS ENTERPRISES By: Printed Name: SV ! q I (I hCt. )„.cuk-k Q n Title: DATE: ATTEST: lerk, Stephanie C ney, CMC APPROVED AS TO FORM: C City Attorney, Amy Jo Pearsall ``"011111 / ir,, �%� Ll Gp� ", ,`LPG_sASibvF• /?i'. i" NOTARY N1 E cn) PUBUC . • STATE OF WASHINGTON) .17,A�••°9io��2_N •�``O' , �� ) e Q •'•....•• �\ .. COUNTY OF ,l ) ss. �i'if ,'WASN```�� J On this day personally appeared before me , , to me known to be the r ti l of - � ? e ii co ,-r �yz that executed the foregoing instrument, and acknowledged the said in ument to be the free an volunt ry act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of yl arCh , 201 Notary's signature Notary's printed name Notary Public in and for the Stat2 of Washington. My commission expires 0770 7/20/ AMENDMENT 2 1/2015 RETURN TO: 1' EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: 2. ORIGINATING STAFF PERSON: F' a-� EXT: ((15 I 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT *ODDS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/ CDBG • REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION • CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL • OTHER 5. PROJECT NAME: VU)'co U I1�f1 I Y 1 I✓� Imo( DI I�) )✓� 6. NAME OF CONTRACTO] ADDRESS: E-MAIL: IL: SMW I SIGNATURE NAME: TELEPHONE _ FAX: TITLE EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION El INSURANCE REQUIREMENTS /CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: COMPLETION DATE: 1 z- -31 55 00 TOTAL COMPENSATION $ 39, b� '� (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES )(NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES Cl NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY Cl PURCHASING: PLEASE CHARGE TO: co I- 2I OU i O g 4 e Z I— k k- 10. DOCUMENT /CONTRACT REVIEW • PROJECT MANAGER • DIRECTOR Cl RISK MANAGEMENT (IF APPLICABLE) ❑ LAW 11. COUNCIL APPROVAL (IF APPLICABLE) INITIAL / DATE REVIEWED INITIAL/ DATE APPROVED 11AVAilli StAcbm"It oWa -bn� COMMITTEE AP ROYAL DATE: vi, IwQ =01 -� M;!!_ . COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: * TTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS 'K LAW DEPARTMENT _N'SIGNATORY (MAYOR OR DIRECTOR) CITY CLERK ASSIGNED AG# SIGNED COPY RETURNED COMMENTS: INITIAL /DATE SIGNED O - ( 2z AG# DATE SENT: ' ILA twrbo 4 1 CITY OF CITY CITY HALL Federal ` a 33325 nth Avenue South Federal 'Way. VtfA 98003 -6325 (253) 835 -7000 r;�sro� ciyc�tfer7eraflw•��y- t�orr? GOODS AND SERVICES AGREEMENT FOR POLICE UNIFORM AND DRY CLEANING This Goods and Services Agreement ( "Agreement ") is made between the City of Federal Way, a Washington municipal corporation ( "City "), and Regency Cleaners, a Washington Corporation ( "Contractor "). The City and Contractor (together "Parties ") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: REGENCY CLEANERS: Shallina Lakhani 950 Andover Park E Seattle, WA 98188 206 768 -9200 (telephone) 206 768 -2654 (facsimile) shallinas @aol.com The Parties agree as follows: CITY OF FEDERAL WAY: Diane C. Shines, Records Administrator 33325 8th Ave. S. Federal Way, WA 98003 -6325 (253) 835 -6854 (telephone) (253) 835 -6898 (facsimile) diane.shines@cityoffederalway.com 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than December 31, 2015 ( "Term "). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. WORK. 2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work more specifically described in Exhibit "A ", attached hereto and incorporated by this reference ( "Work "), performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 2.2 Warranties. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Work and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. The Contractor warrants it will provide services in a manner consistent with the accepted practices for other similar services within the Puget Sound region in effect at the time those services are performed. The Contractor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within one (l) year after the City's final acceptance of the Work. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A RCW. In the event any part of the goods are repaired, only original replacement parts shall be used; rebuilt or used parts are not acceptable. When defects are corrected, the warranty for that portion of the work shall extend for one (1) year from the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. if the Contractor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. 2.3 Time, Documentation, and Inspection. Work shall begin immediately upon the effective date of this Agreement. Work shall be subject, at all times, to observation and inspection by and with approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the GOODS AND SERVICES AGREEMENT - 1 - 4/2011 CITY OF Federal a CITY HALL 33325 3th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 V,,ivyv cityoffederz)tiveay_ c-oirr Work in accordance with this Agreement, notwithstanding the City's knowledge of defective or non- complying performance, its substantiality or the ease of its discovery. 2.4 Clean Up. At any time ordered by the City and immediately after completion of the Work, the Contractor shall, at its own expense, clean up and remove all refuse and unused materials of any kind resulting from the Work. In the event the Contractor fails to perform the necessary clean up, the City may, but in no event is it obligated to, perform the necessary clean up and the costs thereof shall be immediately paid by the Contractor to the City and /or the City may deduct its costs from any remaining payments due to the Contractor. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit "B ", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B ", the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Work have been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Work. Payment shall be made on a monthly basis by the City only after the Work have been performed and within thirty (30) days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Work do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Defective or Unauthorized Work. If any goods, materials, or services provided under this Agreement are either defective, unauthorized, or otherwise do not meet the requirements of this Agreement, the Contractor will corrector modify the work to comply with the Agreement and the City reserves the right to withhold payment from the Contractor until the goods, materials, or services are acceptable to the City. If Contractor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Contractor. 4.4 Non - Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Work or amounts incurred afterthe end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 4.5 Final Payment: Waiver of Claims. Contractor's acceptance of final payment shall constitute a waiver of any and all claims, except those previously and properly made and identified by Contractor as unsettled at the time request for final payment is made. GOODS AND SERVICES AGREEMENT - 2 - 4/2011 AL CITY of CITY HALL 33325 8th Avenue South Feder Federal W__ ay al Way, WA 98003 -6325 (253) 835 -7000 wmv ciyoffederatw3y_coin 5. INDEMNIFICATION. 5.1 Contractor Indemnification. The Contractor agrees to release indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and /or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub - contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub- contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and /or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products- completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $1,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; C. Automobile liability insurance covering all owned, non - owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liability. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as respect the City. Any insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the GOODS AND SERVICES AGREEMENT -3 - 4/2011 CITY of CITY HALL Federal Way 33325 8th Avenue South Federal VVay, WA 98003 -6325 (253) 835-7000 ss��✓o-bccifyoi(� c�ers�isr�y corn Contractor's insurance and shall not contribute with it. 6.3. Additional Insured, Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR / EMPLOYEE CONDITIONS. 10.1 Independence. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security, income, or other tax which may arise as an incident of employment, except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 10.2 Safe . Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors at the work site and in the performance of the contract work and shall utilize all protection necessary for that purpose. Contractor shall comply with all applicable provisions of federal, state and municipal safety and health laws and codes, including without limitation, all OSHA /WISHA requirements, Safety and Health Standards for Construction Work (Chapter 296 -155 WAC), General Safety and Health Standards (Chapter 296 -24 WAC), and General Occupational Health Standards (Chapter 296 -62 WAC). Contractor shall erect and properly maintain, at all times, all necessary guards, barricades, signals and other safeguards at all unsafe places at or near the site for the protection of its employees and the public, safe passageways at all road crossings, crosswalks, street intersections, post danger signs warning against known or unusual hazards and do all other things necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water, sewer, gas, steam or other pipes or conduits, and all hydrants and all other property that is likely to become displaced or damaged by GOODS AND SERVICES AGREEMENT - 4 - 4/2011 Ift CITY OF CITY HALL Federal Way 33325 8th Avenue South Federal Way. WA 98003 -6325 (253) 835 -7000 � w city ottedera,Way coin the performance of the Work. The Contractor shall, at its own expense, secure and maintain a safe storage place for its materials and equipment and is solely responsible for the same 10.3 Risk of Work. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. Even though Contractor is an independent contractor, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion 11. CONFLICT OF INTEREST. It is recognized that Contractor mayor will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non - discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terns of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Parry prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non - assigning party gives its consent to any assignment, the terns of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. GOODS AND SERVICES AGREEMENT -5 - 4/2011 CITY OF CITY HALL Federal Feder 8th Avenue South ,4% ips Federal Way, WA 98003 -6325 (253) 835 -7000 m,vw cityoffederalway coo 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91 -54, as amended, occurs as a result of the formation or performance ofthis Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart ofthis Agreement shall be the "date of mutual execution" hereof. [Signature page follows] GOODS AND SERVICES AGREEMENT - 6 - 4/2011 CITY OF CITY HALL ■ Feeral Feder 8th Avenue South �ryr� Federal Way, WA 9$003 -6325 (253) 835 -7000 wim atyol%dera4vay eom IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY DATE: Z' U - Z4D ( 4 REGENCY CLEANERS Printe Title: DATI STATE OF WASHINGTON ) ss. COUNTY OF V) ATTEST: City Clerk, Carol McNeilly, M APPROVED AS TO FORM: a" I'a City Attorfief Patricia A Richardson On this day personally appeared before me SeowN,NK� , to me known to be the of S that executed the foregoing instrument, and acknowledged the said instrumeM to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of j - 12014 Kota Public Notary's s signature Notary Notary's printed name vJ State of Washington Notary Public in and for the State of Washington. Katherine H Swanson My commission expires cp - L% - 2-01 ID Commission Expires 06 -18 -16 GOODS AND SERVICES AGREEMENT - 7 - 4/2011 CITY OF CITY HALL 4! Fed' 33325 8th Avenue South Way Federal V"Jay, WA 98003 -6325 (253) 835 -7000 EXHIBIT "A" SERVICES 1. The Contractor shall do or provide the following: A. Dry Cleaning Services • Pick -up and delivery five (5) days per week with a 24 -hour turn around. • Special handling and cleaning of articles contaminated with blood borne pathogens (i.e., Hepatitis, HIV /AIDS virus, etc.) or other medical /biohazards and non - medical chemicals. • Water repelling for outer garments, • Recycling program. Uniformed Personnel Uniformed staffing levels are at approximately 103 officers. Per week, each employee is authorized to receive a military press and dry cleaning service for the following articles of clothing: a. Uniform shirt: 3 each b. Uniform pants: 3 each 2. Plainclothes Personnel Non - uniformed staffing levels are at approximately 9 command staff and 18 detectives. Per week, each employee assigned to a non - uniformed position is authorized to receive dry cleaning services for the following articles of clothing: a. Suit jacket or sports coat: 1 each b. Suit pants or slacks 2 each c. Shirt or blouse 4 each On average the Federal Way Police Department has 300 items cleaned per month. This average is variable based on time of year as well as officers wearing alternative uniforms i.e. wash and wear jumpsuits (cleaned at home by officers) Summer months may have higher than usual numbers. A typical month would include the following items: GOODS AND SERVICES AGREEMENT - 8 - 4/2011 CITY OF Federal Way a. Uniform pants/ shirts b. Pants or slacks c. Male shirts d. Female shirts /blouses e. "polo" style shirts B. Dry Cleaniniz Services 1. Minor Alterations — As needed a. Patches b. Name Tags c. Buttons d. Hemming 60 92 109 27 10 2. Maior Alterations — Requires written authorization a. Uniform shirt (i.e. take in or let out waist) b. Uniform pants (i.e. take in or let out thigh area) C. Record Keeping CITY HALL 33325 3th Avenue South Federal `Way. WA 98003 -6325 (253) 835 -7000 bvmvatyoffeder iwvycarat Please indicate and describe your method of record keeping and invoicing as it pertains to: 1. The name of the Vendor's employee who provided the service. 2. The name of the Department's employee who received the service. 3. Description of service. 4. Date of service. 5. Cost of service. D. Pick -up and Delivery Service 1. Pick -up and delivery five (5) days per week with a 24 -hour turn around. 2. Pick -up at designated areas. 3. The department will supply each pick -up area with laundry slips. 4. The vendor will provide a supply of 30" x 40" nylon drawstring bags for employee's soiled garments. 5. The Department employees will fill out a laundry slip that will be put inside of their bag of soiled clothing. Any special requests such as alterations or repairs can be noted on the laundry slip. GOODS AND SERVICES AGREEMENT - 9 - 4/2011 CITY OF CITY HALL Feder' 33325 8th Avenue South Way Federal Way. '�,niA 98003 -6325 (253) 835 -7000 �tunv cityolfeeler���wvab <c�irt 6. Each pick -up location is supplied with a metal bag stand and a 30" x 40" nylon bag for employees to put their orders inside. 7. Garments will be returned on a wire hanger in standard industry plastic covers with employees name on the laundry slip that will be attached to the cover. 8. Metal clothes racks will be placed next to the bag stand for Department employees to place their used wire hangers on for recycling. 9. Biohazard contaminated items must be placed in a RED BIOHAZARD BAG with the laundry slip taped on the outside of the bag describing the type of biohazard contamination (blood, urine, vomit etc.). 10. The Vendor will provide an inventory / log sheet of all dry cleaned items returned to the Department. A Department employee will approve the inventory / log sheet before the Vendor's employee will be allowed to return the dry cleaned items to the locker rooms. 11. Vendor employees entering the Police Department to return clothing must first pass a criminal background check including but not limited to: NCIC, WACIC, DOL, and criminal history. A list of vendor employees eligible to enter the facility will be maintained by the Police Department. GOODS AND SERVICES AGREEMENT - 10 - 4/2011 CITY of CITY HALL Federal WC's y Fe 8th Avenue South �+ Federal Way. WA 98003 -6325 (253) 835 -7000 wvm cityoffeaer 7lway_ coat EXHIBIT "B" COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to exceed Thirty Five Thousand and No /100 Dollars ($35,000.00) During the terms of this agreement the rate for Services is as follows: SUIT P SPOIRTC-OAT 1.50 PATCHES 0 a t ,.... t. BUTTONS The listed prices do not include applicable sales tax, which will be added to each monthly invoice sent to the City. GOODS AND SERVICES AGREEMENT - 1 I - 4/2011 Client#: 31289 REGECLE ACORD,. CERTIFICATE OF LIABILITY INSURANCE DATE 1/22/2014 (MM /DD /YYVV) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Bell- Anderson Ins CONTACT NAME: PHONE 425 291 -5200 IX No), 4252915100 AIC, No, Ext 600 SW 39th Street, Suite 200 Renton, WA 98057 E -MAIL ADD RESS: - INSURER(S) AFFORDING COVERAGE NAIC # 425 291 -5200 INSURER A. Ohio Security Insurance Company 01/01/2015 INSURED Regency Cleaners Enterprises, LLC 950 Andover Pk. E Ste. 19 INSURER B: PREMISES Ea occurrence INSURER C: X COMMERCIAL GENERAL LIABILITY Tukwila, WA 98188 INSURER D : INSURER E MED EXP (Any one person) INSURER F: CLAIMS -MADE FxI OCCUR COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR INSR WVD POLICY NUMBER POLICY EFF MM /DD/YYYY POLICY EXP MM /DD/YYYY LIMITS A GENERAL LIABILITY _ BKS54927679 1/0112014 01/01/2015 EACH OCCURRENCE $110001000 PREMISES Ea occurrence $1,000,000 X COMMERCIAL GENERAL LIABILITY MED EXP (Any one person) $15,000 CLAIMS -MADE FxI OCCUR PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $2,000,000 $ POLICY PRO- LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per accident $ UMBRELLA LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB DED I I RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY ANY PROPRIETOR /PARTNER/EXECUTIVE Y / N OFFICER /MEMBER EXCLUDED? ❑ N/A E.L. EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) The certificate holder and the Federal Way Police Department are additional insured for general liability, but only if required by written contract or written agreement per the attached endorsement #CG 8810 0413. L ff -0 k:1" � City of Federal Way THE SHOULD EXPIRATIONH DATE V THEREOF, E NOTICEI WILL BE BEFORE N 33325 8th Ave S ACCORDANCE WITH THE POLICY PROVISIONS. Federal Way, WA 98003 AUTHORIZED REPRESENTATIVE ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S488828/M487319 JRS1 Corporations: Registration Detail Corporations Division - Registration Data Search REGENCY CLEANERS, INC. i'urctnse [.)ocuments for this Corporation UBl Number 601877387 Category REG Profit/Nonprofit Profit Active/Inactive Inactive State Of Incorporation WA WA Filing Date 05/20/1998 Expiration Date 05/31/2007 Inactive Date 09/05/2007 Duration Perpetual Registered Agent Information Agent Name CHRISTINA WAGAR Address 950 ANDOVER PARK E # 19 City TUKWILA State WA ZIP 98188 Special Address Information Address City State Zip Governing Persons Page 1 of 1 Title Name Address President,Vice LAKHANI, SHALLINA 950 Andover Park E #19 President,Treasurer,Chairman TUKWILA, WA 98188 Secretary WAGAR, CHRISTINA 950 Andover Park E #19 TUKWILA, WA 98188 htlp: / /'www.sos.wa.gov /corps /searcll_de Lai 1.aspx' ?ubi =601 8 / 73 87 1/29/2014