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PRHSPSC MINS 01-14-2014City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 14, 2014 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Staff Members in Attendance: Cary Roe, Parks, Public Works & Emergency Management Director, Pat Richardson, City Attorney, Brian Wilson, Police Chief, Andy Hwang, Deputy Chief of Police, Steve Ikerd, Parks & Facilities Manager and Mary Jaenicke, Administrative Asst. II. Guests: None Chair Honda called the meeting to order at 5:30p.m. Public Comment: None Commission Comment: None APPROVAL OF MINUTES Committee member Burbidge moved to approve the December 10, 2013 committee minutes as written. Committee member Maloney seconded. Motion passed. Committee member Burbidge moved to approve the December 16, 2013 special committee minutes as written. Chair Honda seconded. Motion passed. BUSINESS ITEMS Fieldturf USA Retainage Release Steve Ikerd stated that he was seeking approval to release the retainage to Fieldturf USA for the artificial turf replacement at Sacajawea park project and the replacement of the rubber track surface at Saghalie Park. Prior to the release of retainage on any Public Works project, the City Council must accept the work as complete. The total amount of retainage is $33,423.74. Committee member Maloney moved to forward the acceptance of both Fieldturf USA contracts as complete and forward the authorization of staff to release their $33,423.74 Retainage to the full Council January 21, 2014 consent agenda for approval. Committee member Burbidge seconded. Motion passed. License Agreement for Downtown Substation Ms. Richardson stated that the building for the substation is located next to the Transit Center. This is a one year agreement, and there is no cost to city. The city will be responsible for any tenant improvements; although they are not anticipating many. There will be assigned parking stalls that the police may mark for police parking only. There will be signs placed on the building. The substation will not be staffed 24hrs a day. There is a termination clause stating that if the lessor finds a tenant for the space, the police will have to move. Deputy Chief Hwang stated that at a minimum there will be two work stations, a copy machine and printer. They may have volunteers at the location. Committee member Burbidge moved to forward the License Agreement for a downtown substation to the January 21, 2014 Council Business Agenda for approval and authorize the Mayor to sign said agreement. Committee member Maloney seconded. Committee member Maloney questioned why this item was moved from the consent agenda to the council business agenda. Ms. Richardson answered that this is a positive thing for the City and wanted to make sure the public was aware. Motion passed. Ordinance Relating to Crimes Involving Scrap Metal Business Ms. Richardson provided the background information. No discussion was held. Committee member Maloney moved to forward the proposed ordinance to First Reading on January 21, 2014. Committee member Burbidge seconded. Motion passed. AT &T Cell Site Lease Renewal — Aquatic Center /BPA Ms. Richardson stated that they have been in negotiations and discussions with AT &T on the lease agreement. AT &T wanted an automatic renewal for five years; but the city can terminate the lease when they want to. The monthly rental fee has increased to an amount of $2,497.61 and will increase 4% each year on January 1. Committee member Burbidge moved to forward the Third Amendment to the AT &T Site Lease on the BPA K:\PRHSPS Committee\2014 \01142014 prhsps Min.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 14, 2014 Summary Page 2 trail, terminating on August 5, 2026, to the January 21, 2014 Council Consent Agenda for approval and authorize the Mayor to sign said amendment. Committee member Maloney seconded. Motion passed. PENDING ITEMS Chair Honda would like to add Festivals to the February agenda. Chair Honda inquired if shelters should be added to the agenda. Mr. Roe answered that he would speak with Mayor Jim Ferrell. Chair Honda also thanked everyone for their help and quick response at Dash Point Highlands Park. NEXT MEETING February 11, 2014 at 5:30pm ADJOURNMENT Meeting adjourned at 5:50p.m.