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LUTC MINS 02-03-2014MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee member Jeanne Burbidge. Council members in attendance: Susan Honda and Kelly Maloney. Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public Works Director Marwan Salloum, Deputy Public Works Director Ken Miller, Surface Water Manager William Appleton, Planner Manager Isaac Conlen, Principal Planner Margaret Clark, Senior Transportation Planning Engineer Sarady Long, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Committee Chair Celski called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT (3 minutes) Frank Choate shared concerns about being forced to leave the manufactured home park where he lives if the land owner decides to sell the property. He stated the costs for relocating a manufactured home are costly and he would not have the means to afford such a move. Ishbel Dickens, Executive Director of the National Manufactured Home Owners Association, spoke in favor of mobile home park zones. She noted that if the mobile home parks in Federal Way closed, approximately 800 low- income and senior households would be impacted. Iris Stripling mentioned she lives in a park for residents 55 and over and noted how difficult it would be for the residents to move. She noted that the financial impacts would be devastating and feels it would cause several residents to seek welfare assistance, becoming a burden on the community, instead of being able to support themselves. 3. COMMITTEE BUSINESS Forward to Topic Title/ Description Council A. Approval of Minutes: January 6, 2014 N/A Committee approved the January 6, 2014, LUTC minutes as presented. Moved: Burbidge Seconded: Celski Passed: Unanimously, 2 -0 B. Motorist Information Signs Code Interpretation February 18, 2014 Business Mr. Perez provided an overview of the intent of the motorist information signs and briefly explained state requirements and current City sign code. Mr. Perez noted the sign code prohibits all offsite business signs, unless otherwise permitted. Since motorist information service signs have logo panels for specific businesses, staff interpreted them to be prohibited under the sign code. State law includes a restriction that businesses had to Committee Members City Staff Bob Celski, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Jeanne Burbidge, Member Shawna Upton, Administrative Assistant II 253- 835 -2703 City of Federal Way City Council Land Use /Transportation Committee February 3, 2014 City Hall 5:30 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee member Jeanne Burbidge. Council members in attendance: Susan Honda and Kelly Maloney. Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public Works Director Marwan Salloum, Deputy Public Works Director Ken Miller, Surface Water Manager William Appleton, Planner Manager Isaac Conlen, Principal Planner Margaret Clark, Senior Transportation Planning Engineer Sarady Long, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Committee Chair Celski called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT (3 minutes) Frank Choate shared concerns about being forced to leave the manufactured home park where he lives if the land owner decides to sell the property. He stated the costs for relocating a manufactured home are costly and he would not have the means to afford such a move. Ishbel Dickens, Executive Director of the National Manufactured Home Owners Association, spoke in favor of mobile home park zones. She noted that if the mobile home parks in Federal Way closed, approximately 800 low- income and senior households would be impacted. Iris Stripling mentioned she lives in a park for residents 55 and over and noted how difficult it would be for the residents to move. She noted that the financial impacts would be devastating and feels it would cause several residents to seek welfare assistance, becoming a burden on the community, instead of being able to support themselves. 3. COMMITTEE BUSINESS Forward to Topic Title/ Description Council A. Approval of Minutes: January 6, 2014 N/A Committee approved the January 6, 2014, LUTC minutes as presented. Moved: Burbidge Seconded: Celski Passed: Unanimously, 2 -0 B. Motorist Information Signs Code Interpretation February 18, 2014 Business Mr. Perez provided an overview of the intent of the motorist information signs and briefly explained state requirements and current City sign code. Mr. Perez noted the sign code prohibits all offsite business signs, unless otherwise permitted. Since motorist information service signs have logo panels for specific businesses, staff interpreted them to be prohibited under the sign code. State law includes a restriction that businesses had to Committee Members City Staff Bob Celski, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Jeanne Burbidge, Member Shawna Upton, Administrative Assistant II 253- 835 -2703 either be located on or visible from the arterial intersecting the freeway. Currently, the State permitted signs for two hotels that do not meet the criteria. Unless the City is willing to permit the signs for the two hotels, the existing signs would be removed from I -5 and the off- ramps. Further information was provided regarding, sign fees, maximum number and type of allowable signs and discussion continued. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Celski Passed: Unanimously, 2 -0 C. Ordinance Regarding Appeal Process for Administrative Decisions February 18, 2014 Ordinance Mr. Beckwith provided background on this topic and noted Council's role in quasi - judicial First Reading actions. These actions determine the legal rights, duties and privileges of specific parties and with this role Council is limited in their ability to consider outside information and can only consider information presented at the hearing when making a decision on the issue. The proposed amendments would remove Council from this role. Further information was provided and discussion continued regarding land use processes in addition to how Councils role will change with the proposed amendments to the ordinance. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Celski Passed: Unanimously, 2 -0 D. Authorization to Amend the 2013 -2014 SWM Infrastructure Maintenance and Service February 18, 2014 Contract (AG 13 -150), Increasing the Total Compensation by $150,563.00 Consent Mr. Appleton noted this contract was approved for two years and had been funded for 2013 but funding needs to be approved for the 2014 portion of the contract. He provided a brief summary of services that are provided by this contract and indicated we are getting high quality service from the company. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Celski Passed: Unanimously, 2 -0 E. Manufactured Home Park Zone District Ms. Clark explained that in 2013 the City was approached by residents of the Belmor Mobile Home Park who requested that the City adopt regulations creating a Mobile /Manufactured Home Park (MHP) Zone. City Council adopted the 2013 Planning Commission Work Program and included the MHP item. Belmor Homeowners later requested that any future zoning issues regarding mobile home parks exclude Belmor. At that time, City Council removed the MHP item. Additionally, Council requested staff research the issue further to determine how changes in zoning would affect existing parks. Ms. Clark shared information regarding the zoning regulations of Kent, Tumwater and Marysville which have all adopted provisions related to the preservation of mobile /manufactured home parks. Councilmember Honda asked for specifics regarding the City of Kent and how they address the relocation plan for residents. Ishbel Dickens was asked to address that topic. Councilmember Celski asked Ms. Dickens if she was aware of other cities that offer relation assistance and noted his concern with protecting the MHP residents. Discussion continued regarding potential impacts to home owners and policy issues. Councilmember Burbidge noted concern regarding the specificity of the options before the Committee and asked if there was a possibility of staff providing additional options for consideration prior to moving forward to full Council. Motion to include the consideration of Mobile/ Manufactured Home Parks Zoning Designation on the 2014 Planning Commission Work Program and to include consideration of zoning and other regulatory options. Moved: Burbidge Seconded: Celski Passed: Unanimously, 2 -0 February 18, 2014 Business Committee Members City Staff Bob Celski, Chair Cary M. Roe, P. E., Director of Parks, Public Works and Emergency Management Jeanne Burbidge, Member Shawna Upton, Administrative Assistant II 253- 835 -2703 2014 Planning Commission Work Program At the beginning of each year, the City Council approves the Planning Commission Work Program. The role of the Planning Commission is to make recommendations to the LUTC Committee and City Council regarding Comprehensive Plan Amendments and amendments to the text of the zoning code. Ms. Clark discussed the types of items that are addressed in the code amendments and current staffing levels. She also noted the status of the 2013 Planning Commission Work Program and discussed items that are in the current 2014 Work Program. Required actions for the 2014 Work Program are to begin working on the 2015 major comprehensive plan updates, critical areas regulations update, revise zoning regulations for the siting of Group Homes, Type III, which provide housing for violent and sexually violent criminals and predators, as well as adopt marijuana - related code amendments. Non - required, discretionary actions, high priority items are to amend the process for updating the comprehensive plan, amend the nonconforming provisions, amend regulations to increase exempt levels for a threshold determination under the State Environmental Policy Act (SEPA) and amend the language in the Environmental Policy related to the Time Horizon of the Planned Action SEPA. Non - required, discretionary actions, for medium and low priority as well as a housekeeping code amendments placeholder were also discussed. Ms. Clark noted that the Mayor recommended forwarding Option 1; however, addition of the MHP amendments to the Work Program by the Committee as well as the Planned Action SEPA item presented by staff this evening would be Option 2. Councilmember Honda noted that Planning Commission Work Program items haven't seemed to move forward very quickly and asked what staffing changes would be needed to address more items. Discussion continued regarding past and current staffing levels for current and long range planning and grants funding that had been provided in the past to assist with completion of work program items. Committee forwarded Option #1 with the two changes that are in process. (Modify work program to include MHP Zoning and changes to the Time Horizon of the Planned Action SEPA). Moved: Burbidge Seconded: Celski Passed: Unanimously, 2 -0 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, March 3, 2014 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 6:52 PM. COMMITTEE APPROVAL: Bob Celski, Chair tJenneBurbidge, M ber February 18, 2014 Business Attest: a Upton, Admi istrative Assistant II Committee Members City Staff Bob Celski, Chair Cary M. Roe, P. E., Director of Parks, Public Works and Emergency Management Jeanne Burbidge, Member 5hawna Upton, Administrative Assistant H 253- 835 -2703