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PRHSPSC MINS 02-11-2014City of Federal Way City Council PARKS, RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 11, 2014 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Staff Members in Attendance: Cary Roe, Parks, Public Works & Emergency Management Director, Amy Jo Pearsall, City Attorney, Brian Wilson, Chief of Staff, Andy Hwang, Interim Chief of Police, Jay Bennett, Human Services Manager, Steve Ikerd, Parks & Facilities Manager Dee Dee Catalano, Human Services Technician, and Mary Jaenicke, Administrative Asst. II. Guests: Human Services Commissioners Mary Schultz, Jack Stanford, Kathryn Scanlon, and Lydia Assefa- Dawson Chair Honda called the meeting to order at 5:31p.m. Committee member Burbidge moved to add item H, Human Services Funding Strategies Discussion to the agenda. Committee member Maloney seconded. Motion passed. Public Comment: None Commission Comment: None APPROVAL OF MINUTES Committee member Burbidge moved to approve the January 14, 2014 committee minutes as written. Committee member Maloney seconded. Motion passed. BUSINESS ITEMS Allocation of 2014 City Employee Human Services General Fund Donations Mr. Bennett reported that every year City employees hold a pledge drive to raise money for United Way King County and Pierce County, and the Human Services General Fund. The Human Services Commission decides how to allocate their part of the funds. Over the last two years, the City has invested a significant amount of Human Services general fund dollars to basic needs. The commission discussed how to allocate this year's donated money differently. It was decided to do more of a preventative type of investment. Mr. Bennett met with the then Chief of Police Brian Wilson, and he recommended a small agency that is doing great work in the school system and with adults who work closely with kids. That organization is the Federal Way Coalition Against Trafficking ( FWCAT). The Commission is recommending allocating the full $6,392 to the FWCAT. They are recommending that no more than 20% of the funds be used to assist FWCAT to assist them in finishing their business plan and think about long range fundraising, and how to grow their organization. Committee member Maloney moved to forward the Human Services Commission's recommendation on allocation of the 2013 City employee Human Services donations to the February 18, 2014 consent agenda for approval. Committee member Burbidge seconded. Committee member Burbidge stated that she appreciates the employees for raising the money and that it is an appropriate allocation. Committee member Maloney, stated that she agreed. Motion passed. Family Funland Labor Mr. Ikerd reported that this is the next step in implementing the Family Funland renovation. Mr. Ikerd stated that Leathers and Associates will be coming out with a crew in March and they will work with Danneko Construction. They are projecting that the construction will last ten days. Bids were sent to ten companies, and two additional companies asked to be included in the bid. Three companies submitted bids. Danneko Construction submitted the lowest responsive responsible bid for a total amount of $89,431.00. Committee member Burbidge moved to forward the authorization of a bid award for Family Funland Labor in the amount not to exceed $89,431.00 to Danneko Construction who was the lowest responsive responsible bidder and authorize the Mayor to execute said agreement to the full Council February 18, 2014 consent agenda for approval. Committee member Maloney seconded. Motion passed. 2014 Parks & Recreation Commission Work Plan Mr. Ikerd reviewed the 2014 Park and Recreation Commission Work Plan. No discussion was held. Committee member Maloney moved to approve the 2014 Parks and Recreation Commission Work Plan, and forward to K:\PRHSPS Committee\2014 \02112014 prhsps Min.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 11, 2014 Summary Page 2 the full Council February 18, 2014 consent agenda for approval. Committee member Burbidge seconded. Motion passed. DUI & Distracted Driving Funding — the "Nick & Derek Proiect" Interim Police Chief Hwang reported that the Federal Way Police Department (FWPD) is launching the DUI & Distracted Driving "Nick & Dereck Project" to send a very strong message that driving while under the influence (DUI) will not be tolerated in the Federal Way Community. In 2010 two students from Decatur High School were killed by a drunk driver on I -5. This project will honor the two men and their families. They are also going to address distracted driving. Texting and using a cell phone while driving is a growing problem. They are asking for funding in the amount of $50,000.00 to pay for overtime for police patrols focusing on DUI and distracted drivers. The funding will come out of the Red Light Photo Enforcement Revenue Fund. The FWPD also receives additional funding from grants from the Washington Traffic Safety Commission (WTSC). The committee would like a press releases issued on the FWPD's increased emphasis on distracted driving and DUI. Committee member Burbidge moved to forward approval for City of Federal Way funding in the amount of the $50,000.00 for the "Nick & Derek Project" to the February 18, 2014 Council business agenda for approval. Committee member Maloney seconded. Motion passed. DEA — State and Local HIDTA Task Force Agreement — Information Only Interim Chief Hwang reported that the Department has a Detective that is assigned to the Regional Drug Enforcement Team. He has been assigned since 2010. They are asking to continue this agreement, which reimburses the department for the Detectives overtime. The agreement is effective October 1, 2013 through September 30, 2014. The total amount of the reimbursement is $17,202.25. No discussion was held. T -Mobile Site Lease Renewal — Panther Lake Ms. Pearsall reported that we have had this agreement since 2004. The rate is increasing from $1900 to over $2600 per month with a 4% increase each year. Committee member Maloney moved to forward the proposed Second Amendment to the T -Mobile Site Lease agreement to the February 18, 2014 consent agenda for approval. Committee member Burbidge seconded. Motion Passed. The meeting recessed at 6.03pm. The meeting reconvened at 6:16pm Human Services Funding Strategies Jay Bennett reviewed the data for the Youth, Immigrants & Refugees, and Veterans strategy areas. Committee members and Commissioners commented and asked clarifying questions. At the conclusion of the review, Jay Bennett said his goal is to summarize all of the data and have a draft report to the Committee in March or April. The Committee will then discuss how to focus human services funding based on the needs that arise from the data. PENDING ITEMS None NEXT MEETING March 11, 2014 at 5:30pm ADJOURNMENT Meeting adjourned at 7:17p.m.