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Council PKT 03-18-2014 RegularCITY OF .� Federal Way AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall March 18, 2014 7:00 p.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Proclamation: Dom Cooks ...page 3 b. Proclamation: Federal Way Lions ...page 4 c. Federal Way Community Caregiving Network d. 2013 Business Recycler of the Year Award e. Waste Management Annual Report Highlights f. Certificates of Appointment: Steel Lake Management District g. Certificate of Appointment: Independent Salary Commission h. Confirmation of Police Chief ... page 93 • Oath of Office — Police Chief • Oath of Office — Deputy Police Chief i. Mayor's Emerging Issues j. Key to the City: Cary Roe 4. RECEPTION — Honoring Long -Time Employee Cary Roe 5. CITIZEN COMMENT PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAKING. When recognized by the Mayor, come forward to the podium and state your name for the record. Please limit your comments to three minutes. The Mayor may interrupt comments that exceed three minutes, relate negatively to other individuals, or are otherwise inappropriate. 6. CONSENT AGENDA Items listed below have been previously reviewed in theirentirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: February 24, 2014 Special Meeting, March 1, 2014 Special Meeting, March 4, 2014 Special and Regular Meetings... page 5 b. Lakota Middle School Sidewalk —13th Avenue SW (SW 314th Street to SW 316th Street) — 85% Design Status Report and Authorization to Bid... page 25 c. 2014 Asphalt Overlay Project — Bid Award ... page 27 d. S 320th Street (11th PI South to 1 -5 Limited Access) Preservation Project — Bid Award ... page 34 The Council may add items and take action on items not listed on the agenda. e. Grant Funding for Transportation Improvement Projects — Authorization to Submit an Application... page 37 f. Family Funland Safety Surfacing... page 40 g. Program Year 2013 CDBG Consolidated Annual Performance Evaluation Report ... page43 h. Washington Traffic Safety Commission (WTSC) Grant — Target Zero Amendment #1 ... page 65 i. Purchase of Two Additional Automated License Plate Readers (ALPRs) ...page 69 J. Purchase of Signage and Equipment for New Police Substation... page 74 k. Flower Basket Installation for City Center ... page 83 7. PUBLIC HEARING a. King County Transportation District — Proposition 1 ...page 86 • Presentations (Pro / Con Committees) • Public Comment • Council Action 8. COUNCIL BUSINESS a. Council Committee Appointments for 2014- 2015 ... page 95 b. Acquisition of Brooklake Property... page 96 c. Twin Lakes / Westway Neighborhood Greenway Proposal... page 100 d. Korean Garden ... page 153 9. ORDINANCES First Reading & Enactment: a. CB# 646: Amendina Federal Wav Revised Code Regardinq Pawnbrokers and Secondhand Dealers ... page 166 An ordinance of the City of Federal Way, Washington, relating to Pawnbroker and Secondhand Dealer Business Requirements; declaring an emergency and amending Federal Way Revised Code 12.15.230 First Reading: b. CB# 645: Ordinance to Vacate a Portion of S 337th Street—page 171 An ordinance of the City of Federal Way, Washington, relating to vacating a ortion of South 337th Street located on the north side of S. 337th Street, west of 33'�Place S. adjacent to Lot 1 of Louise's North Lake Addition Plat at Federal Way Second Reading: c. CB# 643 Amending the Business Registration Appeals Process ... page 179 An ordinance of the City of Federal Way, Washington, , amending the Business Registration Appeals Process, amending section 12.05.210 and repealing section 12.05.230 of the Federal Way Revised Code d. CB# 644 2014 Carry Forward Budget Adjustment... page 184 An ordinance of the City of Federal Way, Washington relating to Budgets and Finance to Carry Forward Funds revising the 2013 -14 Biennial Budget 10. COUNCIL REPORTS 11. MAYOR'S REPORT 12. EXECUTIVE SESSION • Potential Litigation .Pursuant to RCW 42.30.110(1)(i) 13. ADJOURNMENT The Council may add items and take action on items not listed on the agenda. .e•• , :lrs,. ,� Federal Way PROCLAMATION "Dorn Cooks" WHEREAS, Dominique Cooks is a Federal Way resident and Senior at Decatur High School; and WHEREAS, Dom Cooks is an outstanding athlete, playing for the Decatur Gators Football Team as a ninth - grader and starting the entire 2010 season as a sophomore; and WHEREAS, since being diagnosed with a life - threatening illness, Dom Cooks has demonstrated bravery, dignity and perseverance and in so doing has inspired his community; and WHEREAS, Dom Cooks has been embraced by the Decatur community and the greater Federal Way community and has recently graduated from Decatur High School in a special ceremony attended by hundreds of students, faculty and community members; and NOW, THEREFORE, we, the undersigned Mayor and City Council of the City of Federal Way, do hereby recognize Dominique Cooks and his indomitable spirit and the . ; ,��,•a'� example he sets for his fellow Federal Way residents in living life with courage, positivity and love for his family, friends and community. SIGNED this le day of March, 2014. FEDERAL WAYMA YOR AND CITY COUNCIL Jim Ferrell, Mayor Lydia Assefa- Dawson, Councilmember Dini Duclos, Councilmember Kelly Maloney, Councilmember Jeanne Burbidge, Deputy Mayor Bob Celski, Counalmember Susan Honda, Councilmember Martin Moore, Councilmember :��; ;yifi;;.::,, ,; :.•;y�,: ? >ii� %:;•' :,, ,; :.;;:;:, � i •.; :;.;.,'.:�'.,, ,,:;Q;;t;:;i ' y;J;i;•,'L';,, ,,�iP;;:;••2t ; �; %':�::yY, rc:a;:, � � ;i;; �:�:` ;':�i•��•i '2:�```•��`:'r':;' $�i••�iy. %; .'�`�`��;: :;i�•��i%:: �ii�:�' %ltow i•�i��:: i;�i:i� / %:2:�.`��:� :. %:% eN.fCr i!a.•�:::. .J:QN.!A.: �i!i!.•�:::. .:::.- .,.`.:: l:!:C._•.::. ...._.:.`.�; ; %i:._....•.... •••_•N:�: ,::e :r_'...._.. •••_.:.:�: ;ilil._•/ Federal Way PROCLAMATION "Federal Way Lions Day" WHEREAS, the Federal Way Lions Club was chartered through Lions International March 23, 1924 and is celebrating 60 years of distinguished community service; and WHEREAS, its members have provided hundreds of eyeglasses and exams, and hearing aids, and has supported the Northwest Lions Sight and Hearing Foundation providing aid to the vision and hearing impaired; and WHEREAS, the Federal Way Lions Club has conducted the popular longest running Easter egg hunt in the community; and WHEREAS, the Federal Way Lions Club has provided free programs to all finalists at the annual middle school all district track meet and provided security and sold tickets at the event; and WHEREAS, the Federal Way Lions Club has provided funds and donated items to the Multi- Service Center to feed and clothe the hungry and destitute; and WHEREAS, the Lions Club has continued to support other Lions in a worldwide effort to eradicate hunger and blindness by donating yearly to care and Lions Club International Foundation (LCIF); and WHEREAS, the Federal Way Lions Club has encouraged local youth development through education by providing scholarships to graduating seniors; and WHEREAS, the Lions Club has helped organize and facilitate the annual lions zone c -3 district 19c youth with special needs fishing derby; and WHEREAS, the Lions Club has organized, with other service clubs, the distribution of dictionaries to 3"d graders in Federal Way; NOW, THEREFORE, we, the undersigned Mayor and City Council of the City of Federal Way, do hereby declare their appreciation to the Men and Women of the Federal Way Lions Club for their dedicated selfless service to all our citizens. SIGNED this m day of March, 2014. FEDERAL WAYMAYOR AND CITY COUNCIL Jim Ferrer Mayor Lydia Assefa- Dawson, Councilmember Dini Duclos, Councilmember Kelly Maloney, Councilmember Jeanne Burbidge, Deputy Mayor Bob Celski, Councilmember Susan Honda, Councilmember Martin Moore, Councilmember �•� �,� •. <::' a •-.10 i�h ; ;+ +Ciyy4 � ';y,::yY�; ;trC:y��i: i;; •;�,•,,..Di�;;go�:;.��;., i;,.,;.i;,;, ;��'iCPy�4ij •:;,.,�:Yl,;,;�irC�•��;; • .•: %f:e. •:::: <.;:::. ,�.:• •.'•:s,, •,:::i •!Gila: 'i!i :.'•::�• '•�:::•.: :: !f::'�::::,..� :�.:::: ••:. _!•...• ••�::. ..�1i; ' %!: :.'�i SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should the City Council approve the draft minutes of the February 24, 2014 Special Meeting; March 1, 2014 Special Meeting; March 4, 2014 Special and Regular City Council Meetings. COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Carol McNeill City Clerk DEPT: Law / HR Attachments: Draft minutes from the February 24, 2014 Special Meeting; March 1, 2014 Special Meeting; March 4, 2014 Special and Regular City Council Meetings. Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: N/A Committee CHIEF OF STAFF: N/A �- ommiaee COMMITTEE RECOMMENDATION: N/A N/A CITY CLERK APPROVAL: Council Initial N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # Federal Way MINUTES FEDERAL WAY CITY COUNCIL SPECIAL MEETING Council Chambers - City Hall February 24, 2014 6:00 p.m. www. cityoffederalway. com 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 6:00 p.m. Elected officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Bob Celski and Councilmember Martin Moore. Council position No. 1 vacant. Mayor Ferrell excused Councilmember Dini Duclos. City staff in attendance: City Attorney Pat Richardson and City Clerk Carol McNeilly. Rudi Alcott led the Pledge of Allegiance. 2. RELEASE OF INFORMATION SUBMITTED BY APPLICANTS FOR COUNCIL POSITION NO. 1 Mayor Ferrell provided a brief history of council appointments, most recently with the process which occurred as a result of the vacancies of former Councilmembers Kochmar and Freeman. A format was developed to ensure the integrity of the process for the first candidate as well as the last by keeping the supplemental questionnaire responses confidential until immediately prior to the interviews. With the current vacancy, the same reasons for confidentiality were applied and found valid to maintain the integrity of the appointment process. However, the Federal Way Mirror has raised a valid concern that the public should have the right to view the application materials. City Attorney Pat Richardson stated the issue before Council is whether or not applicant information should be released and what, if anything, should be redacted. Ms. Richardson reviewed current laws and described how exemptions from disclosure have been applied concerning the applicants. Because Councilmembers are in some aspects considered City Employees (they are paid a salary, receive medical benefits and are required to participate in the same retirement system as traditional public employees); therefore, it was believed these applications should also be exempt. In contrast, Ms. Richardson stated commission applications are not exempt because commissioners are volunteers and are not employees. Mayor Ferrell explained the reason for tonight's meeting is that the City is prohibited from simply polling each Councilmember to determine a consensus on whether or not to release the information. The state's Open Public Meetings Acts requires transparency and that any City Council Meeting Minutes — February 24, 2014 Special Meeting Page 1 of 3 discussion and subsequent action take place during a meeting open to the public Deputy Mayor Burbidge asked for clarification about whether or not information from the applications for council candidates can legally be redacted. Ms. Richardson affirmed it is her opinion it can be redacted and it is also permissible to leave other contact information available. Councilmembers Maloney and Honda stated they did not recall receiving information, Council discussion, or Council action specifically addressing release of the applicant questionnaire responses. Ms. Richardson apologized for not addressing that topic in the agenda bill that was before Council at their last meeting. She recalled addressing the topic during her oral presentation. However, she reiterated her apology that it was not made clear by providing it in writing. Councilmember Honda expressed a desire to release the interview questions and responses provided immediately following the meeting to provide the Mirror with access to them. Ms. Richardson noted that staff will need some time to make the redactions. Councilmember Maloney sought clarification on whether or not Councilmembers are employees. She feels conflicting information has been given. Recently it was explained to her Councilmembers are not employees under a different topic. Now, however, it is stated they are employees. Ms. Richardson explained while Councilmembers are not subject to the City's employee guidelines, in other regards they are considered public employees. Deputy Mayor Burbidge remarked on the difference of an appointment process versus a traditional election process. Because this process is so condensed, candidates are not as well introduced to the public as they are when running for office. Deputy Mayor Ferrell stated a need to discuss a notation for future candidate applications that the responses and information provided may be subject to public disclosure. Ms. Richardson agreed the information on the applications needs to be revisited. Mayor Ferrell invited anyone who wished to address the Council to come to the podium. He stated the standard three - minute time limit would apply. Candidate Anthony Murrietta spoke in support of releasing the applicant information. Norma Blanchard inquired whether or not traditional City employees are required to submit applications. Betty Taylor inquired about background checks for candidates. Mayor Ferrell replied state law limits eligibility to voting status and residency. All candidates should have equal access under the law to apply. Background checks are not a legal basis for selection. John Wilde spoke in support of releasing the applicant information. Walter Brooks spoke in support of releasing the applicant information. Candidate Jerry Vaughn spoke in support of releasing the applicant information. • Council Action Motion: Deputy Mayor Burbidge moved to release the applicant materials submitted City Council Meeting Minutes — February 24, 2014 Special Meeting Page 2 of 3 by the applicants for Council Position No. 1 with the following redactions: residential address and home phone number. Councilmember Maloney second. Deputy Mayor Burbidge stated she included the two redactions as she feels applicants should be afforded the same right to privacy as councilmembers. As Ms. Richardson pointed out residential addresses and home telephone numbers are not disclosed for elected candidates. Councilmember Celski spoke in support of the motion. Councilmember Maloney inquired if the application materials would be published on the webpage as well as provided to the Mirror. City Clerk McNeilly stated the materials could be posted on the City's website. Deputy Mayor Burbidge inquired when the materials would be available. City Clerk McNeilly stated she anticipated having the materials available by 3:00 p.m. tomorrow. Councilmember Moore spoke in support of the motion. Councilmember Maloney asked if any candidates had raised an objection to the release of their information when contacted by the City Clerk. City Clerk McNeilly replied two candidates had requested that alternate email addresses be replaced with those originally provided. Vote: Deputy Mayor Burbidge Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Excused Motion carried 5 -0. 3. ADJOURNMENT Mayor Ferrell adjourned the meeting at 6:44 p.m. Attest: Carol McNeilly, CMC, City Clerk Approved by Council: City Council Meeting Minutes — February 24, 2014 Special Meeting Page 3 of 3 �► Federal Way MINUTES FEDERAL WAY CITY COUNCIL SPECIAL MEETING Council Chambers - City Hall March 1, 2014 8:30 a.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 8:33 a.m. Elected officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini Duclos. Council position No. 1 vacant. City staff in attendance: City Attorney Pat Richardson and City Clerk Carol McNeilly. Tim Burns led the Pledge of Allegiance. 2. CITY COUNCIL VACANCY INTERVIEWS Mayor Ferrell welcomed the 16 applicants in attendance as well as the public. He noted today's meeting was being broadcast on Channel 21 and streaming on the City's website. Mayor Ferrell reported the applicant's order of appearance for interviews was posted at 8:15 a.m. Council anticipates interviewing all 16 applicants and completing the appointment process today. He reviewed the format for today's meeting — applicants will be called to the podium and will have 5- minutes to introduce themselves, the Council will then have 5- minutes to ask follow up questions. The City Clerk will be timing the interviews. The Deputy Mayor will announce when the Council adjourns to Executive Session to discuss the qualifications of the applicants. Mayor Ferrell then turned the meeting over to Deputy Mayor Burbidge who welcomed all attendees and reiterated the format for the interviews. Applicants will have 5- minutes to introduce themselves, and the Council will have 5- minutes to ask follow -up questions. In accordance with the Council Rules of Procedure, the City Clerk conducted an earlier random drawing to establish the applicant's order of appearance. The Council interviewed applicants in the following order: Robin Cook 2. Roger Flygare 3. Troy Smith 4. Lorie Weldon 5. Jerald Vaughn City Council Minutes — March 1, 2014 Special Meeting Page 1 of 5 6. Mark Koppang 7. Don Smith 8. Gregory Baruso 9. Lydia Assefa- Dawson 10. Michael Hall The Council recessed from 10:16 a.m. to 10:44 a.m. After reconvening they continued the interview process of applicants in the order identified below: 11. Keith Tyler 12. Tom Medhurst 13. Gary Darcey 14. Jack Reed Hackett 15. John Fairbanks 16. Anthony Murrietta The Council recessed at 11:42 a.m. and reconvened at 11:57 a.m. 3. EXECUTIVE SESSION The Mayor, Council and City Attorney adjourned to Executive Session at 11:57 a.m. to evaluate the qualifications of candidates pursuant to RCW 42.30.110(1)(h). They adjourned from Executive Session at 1:25 p.m. The Council recessed from 1:25 p.m. to 1:32 p.m. 4. APPOINTMENT TO FILL COUNCIL POSITION NUMBER 1 Mayor Ferrell reconvened the meeting at 1:32 p.m. He stated the Council is allowed to discuss the qualifications of applicants during Executive Session, however, discussion for or against applicants must take place in the open public meeting. He reviewed the nomination and voting process as outlined in Council Rules of Procedure 21.5 which states the Mayor will call for nominations from the Council. Nominations do not require a second. The Mayor will call for a motion to close the nominations which requires a second and a majority vote. Prior to voting on the nominations; the Mayor will poll the Council to determine if they are ready to vote. The City Clerk will conduct a roll -call vote on each nomination. Elections shall continue until a nominee receives a majority vote. At any time during this process the Council may postpone elections until a date certain or a Regular Meeting if a majority vote is not received. The Council may also reconvene to Executive Session to further discuss the applicants qualifications. Mayor Ferrell called for nominations to fill Council Position Number 1. Councilmember Moore nominated Anthony Murrietta. Councilmember Maloney nominated Gregory Baruso. Councilmember Celski nominated Don Smith. City Council Minutes — March 1, 2014 Special Meeting Page 2 of 5 Motion: Councilmember Celski moved to close the nominations. Councilmember Honda second. Vote: Vote: Deputy Mayor Burbidge Deputy Mayor Burbidge Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 6 -0. Mayor Ferrell confirmed the Council was ready to vote on the nominations. City Clerk McNeilly conducted a roll -call vote on the nomination of Anthony Murrietta. Vote: Vote: Deputy Mayor Burbidge No Councilmember Maloney No Councilmember Honda No Councilmember Celski No Councilmember Moore Yes Councilmember Duclos No Vote on nomination failed 1 -5 City Clerk McNeilly conducted a roll -call vote on the nomination of Gregory Baruso. Vote: Vote: Deputy Mayor Burbidge No Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski No Councilmember Moore Yes Councilmember Duclos No Vote on nomination failed 3 -3 City Clerk McNeilly conducted a roll -call vote on the nomination of Don Smith. Vote: Vote: Deputy Mayor Burbidge Yes Councilmember Maloney No Councilmember Honda No Councilmember Celski Yes Councilmember Moore No Councilmember Duclos Yes Vote on nomination failed 3 -3 Motion: Councilmember Moore moved to adjourn to Executive Session to discuss the qualifications of applicants. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Maloney No Councilmember Honda No Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Vote: Motion carried 4 -2 City Council Minutes — March 1, 2014 Special Meeting Page 3 of 5 The Council adjourned to executive Session at 1:42 to discuss the qualifications of candidates pursuant to RCW 42.30.110(1)(h). They adjourned from Executive Session at 2:14 p.m. for a brief recess and returned to Executive Session at 2:28 p.m. They adjourned from Executive Session at 2:29 p.m. Mayor Ferrell reconvened the meeting and called for nominations to fill Council Position Number 1. Councilmember Celski nominated Don Smith. Councilmember Maloney nominated Gregory Baruso. Councilmember Moore nominated Lydia Assefa- Dawson. Motion: Councilmember Duclos moved to close the nominations. Councilmember Celski second. Vote: Yes Deputy Mayor Burbidge Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 6 -0 Mayor Ferrell confirmed the Council was ready to vote on the nominations: , City Clerk McNeilly conducted a roll -call vote on the nomination of Don Smith. Vote: Deputy Mayor Burbidge Yes Councilmember Maloney No Councilmember Honda No Councilmember Celski Yes Councilmember Moore No Councilmember Duclos Yes Vote on nomination failed 3 -3 City Clerk McNeilly conducted a roll -call vote on the nomination of Gregory Baruso. Vote: Deputy Mayor Burbidge No Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski No Councilmember Moore Yes Councilmember Duclos No Vote on nomination failed 3 -3 City Clerk McNeilly conduct Vote: Deputy Mayor Burbidge Councilmember Maloney Councilmember Honda Councilmember Celski ed a roll -call vote on the nomination of Lydia Assefa - Dawson. Yes No No Yes City Council Minutes — March 1, 2014 Special Meeting Page 4 of 5 Councilmember Moore Yes Councilmember Duclos Yes Vote on nomination carried 4 -2 5. OATH OF OFFICE FOR NEWLY APPOINTED COUNCILMEMBER City Clerk McNeilly delivered the Oath of Office to Councilmember Assefa- Dawson. Deputy Mayor Burbidge expressed her thanks to all of the applicants for their interest in applying for the position, and giving up a Saturday to participate in the interview process. Filling a Council vacancy is a challenging task, with difficult choices to make between many qualified candidates. She stated the Council's goal was to conduct a process that was transparent, equitable to the candidates and resulted in the best - qualified candidate being appointed to serve the City. She feels the Council accomplished their goal today. Councilmember Assefa- Dawson thanked the Council for the appointment, and remarked she has a lot to learn and is ready to work. She stated she will not let them down. 6. ADJOURNMENT Mayor Ferrell adjourned the Special Meeting at 2:38 p.m. Attest: Carol McNeilly, CMC, City Clerk Approved by Council: City Council Minutes — March 1, 2014 Special Meeting Page 5 of 5 Federal Way MINUTES FEDERAL WAY CITY COUNCIL SPECIAL MEETING Council Chambers - City Hall March 4, 2014 5:30 p.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 5:31 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Bob Celski, and Councilmember Dini Duclos. Councilmember Martin Moore arrived at 5:43 p.m. City staff in attendance: City Attorney Pat Richardson and City Clerk Carol McNeilly. 2. COMMITTEE INTERVIEWS Steel Lake Management District Advisory Committee The City Council interviewed two applicants seeking appointment to the Steel Lake Management District Advisory Committee. 3. EXECUTIVE SESSION The Mayor, Council and City Attorney adjourned to Executive Session at 6:06 p.m. to evaluate the qualifications of employees pursuant to RCW 42.30.110(1)(g) for approximately thirty minutes. They adjourned from Executive Session at 6:33 p.m. 6:30 P.M. - approximately: 4. MEET AND GREET WITH MAYOR'S APPOINTMENTS TO THE INDEPENDENT SALARY COMMISSION AND FINANCE DIRECTOR (Council confirmation /approval of the Mayor's appointments is scheduled for 7:00 p.m. Regular Council meeting). The Mayor and Council conducted a meet and greet with the Mayor's appointments to the Independent Salary Commission (Michael Kun), and the City's Finance Director (Ade' Ariwoola). Council confirmation and approval of these appointment is scheduled for the 7:00 p.m. Regular Council Meeting. 5. ADJOURNMENT The meeting was adjourned at 7:00 p.m. City Council Minutes — March 4, 2014 Special Meeting Page I of 2 Attest: Carol McNeilly, CIVIC, City Clerk Approved by Council: City Council Minutes — March 4, 2014 Special Meeting Page 2 of 2 CITY OF .� Federal Way MINUTES FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall March 4, 2014 7:00 p.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:02 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: City Attorney Pat Richardson and City Clerk Carol McNeilly. 2. PLEDGE OF ALLEGIANCE Dick Mayer led the Pledge of Allegiance. Mayor Ferrell welcomed Councilmember Lydia Assefa- Dawson to the dais. The Council appointed CouncilmemberAssefa - Dawson to Council Position Number 1 at a Special Meeting, held on March 1 st. CouncilmemberAssefa - Dawson has served on the City's Human Services Commission and also worked as the City's Human Services Manager from 2002 to 2003. Councilmember Assefa - Dawson thanked the Council for the appointment and stated she is looking forward to serving the community in her new capacity. A reception will be held after the Presentation portion of the agenda to welcome Councilmember Assefa- Dawson. 3. PRESENTATIONS a. Relay for Life Award Representatives from Relay for Life stated the group received an award from the American Cancer Society associated with the Relay fundraiser held in June 2013. The award was presented to the City as they are the primary force of the event. The dates for the 2014 event are June 6th - 7th at Saghalie Middle School. Community Services Manager Jay Bennett accepted the award and thanked everyone who participated and made the event successful. He announced a City team has already been formed for this year's Relay for Life. Councilmember Duclos announced she would be there for the first lap — a lap for survivors. Councilmember Celski shared his fond recollections from prior year events. Representative Roger Freeman was called to the podium. He shared his City Council Minutes — March 18, 2014 Regular Meeting Page 1 of 9 experience with past Relay events and is looking to being a team captain this year. Mayor Ferrell encouraged everyone in the community to participate in June's Relay for Life event. b. Federal Way School District Quarterly Update Mayor Ferrell spoke to the importance of the City having a partnership and working collaboratively with the School District. The District includes 21,000 students and 3,000 employees. The Mayor invited Federal Way School District Superintendent Rob Neu to the podium to provide an update on the District's activities. Mr. Neu thanked the Council for this opportunity. He also thanked the community for the passage of their recent levy. The District believes 100 percent of their students need to graduate high school. Some of the initiatives they have taken on have resulted in positive changes such as improved attendance rates and a 41 percent decrease in disciplinary issues. Ensuring student success in a competitive society is the goal of the District. The Council expressed their appreciation for the District's work. c. Police Department Awards Interim Police Chief Andy Hwang presented the following Police Department Awards: • Life Saving Award to Officer Seth Hanson. Officer Hanson responded to a CPR in progress on a child call. When he arrived on the scene he took over CPR and he is credited with saving the life of the child. Certificate of Merit Award to Property Evidence Technician Michelle Dahl. Ms. Dahl was nominated by her supervisor due to her instrumental role in developing a paperless property evidence processing program. d. Mayor's Emerging Issues • Neighborhood Connection Meetings: Mayor Ferrell provided an update on the February 27th Neighborhood Connection meeting that was held at Brigadoon Elementary. Approximately 112 individuals attended the meeting as well as the Council. Staff provided presentations on public safety, code enforcement and other topics. The meeting was videotaped and will be broadcast on Channel 21. The next Neighborhood Connection Meeting is scheduled for April 24th at Adelaide Elementary School at 6:00 p.m. • Upcoming Planning Commission Meeting: The Planning Commission will conduct a meeting on March 19th at 7:00 p.m. at City Hall. They will begin working on the Comprehensive Plan Update. The meeting will allow for public comment on the update. Upcoming Council Retreat: Mayor Ferrell reported Council will conduct their Annual Retreat on Saturday, March 8th beginning at 9:00 a.m. at the Federal Way Community Center. Deputy Mayor Burbidge reviewed the scheduled discussion topics and encouraged citizens to attend. She announced public comment will be accepted after the morning and afternoon sessions. Mayor Ferrell announced the Town Square project will discussed. He has invited Ida Ottesen with Nakano Associates to specifically address the development of an interim park on the Town Square site. Mr. Ferrell announced the importance of the Council Retreat in that it allows for more productive discussions and conversations outside of a more structured, agenda - driven meeting. He encouraged citizens to attend and participate in the retreat. City Council Minutes — March 18, 2014 Regular Meeting Page 2 of 9 4. RECEPTION — Newly Appointed Council Position No. 1 The Mayor and Council recessed at 7:24 p.m. for a reception honoring Councilmember Assefa- Dawson. They reconvened at 7:43 p.m. 5. CITIZEN COMMENT H. David Kaplan requested the Council take action against the proposed development on the former school bus barn site and shared his reasons for opposing the project. Mayor Ferrell committed to discussing the topic with Council. Margaret Reyhner, a Steel Lake resident, asked the Council to consider purchasing the wetlands near Steel Lake and designating them as a wildlife and wetlands preservation area. Preserving this area will benefit the lake, and provide an opportunity for children to learn about the environment. Will Knedlik requested the Council hold a public hearing on King County's Transportation Proposition One and announced he has been appointed by King County to serve as a member of the Con Committee in opposition of the measure. City Attorney Richardson issued a point of order as public facilities are prohibited from being used for campaign purposes. She clarified that requesting a public hearing is acceptable, speaking for or against the ballot measure is not permitted. Mayor Ferrell noted the Council will conduct a public hearing on the ballot measure as part of their March 18th Regular Meeting which will begin at 7:00 p.m. 6. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval, • all items are enacted by one motion., Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: February 18, 2014 Special and Regular Meetings , " b. Vouchers "'c. ` Monthly Financial Report d. Renewal of Contract with King County for Providing Institutional Network (I -Net) Services e. Amend the Habitat for Humanity Memorandum of Understanding for the Westway Project f. Resolution: Modifying the Vehicle and Equipment Policy to Change Asset Capitalization Threshold — Resolution 14 -656 Motion: Deputy Mayor Burbidge moved approval of Consent Agenda items 5.a. through 5.f. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. City Council Minutes — March 18, 2014 Regular Meeting Page 3 of 9 7. COUNCIL BUSINESS a. Appointments to the Steel Lake Management District Advisory Committee At their 5:30 p.m. Special Meeting the Council interviewed applicants seeking appointment to the Steel Lake Management District Advisory Committee. Motion: Councilmember Celski moved to appoint Mark Sabol, John Pearson, Margaret Reyhner and Tom Dezutter to the Steel Lake Management District Advisory Committee with terms through December 31, 2015. Councilmember Duclos second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. Yes b. Confirmation of Finance Director Mayor Ferrell recapped the recruitment process for filling the Finance Director position. The City hired Prothman & Associates to conduct a search, and a panel interviewed finalists on February 19th Mayor Ferrell noted this is the first time the City has gone through the appointment and confirmation process under the strong Mayor form of government. • A "meet and greet" was held earlier this evening-to allow the Council and public to meet Ade' Ariwoola, who the Mayor has appointed to the Finance Director position. Mayor Ferrell invited Mr. Ariwoola to the podium where he thanked the Mayor and Council for this opportunity. He is looking forward to working with the Federal Way team. His first day with the City will be April 1St Motion: Deputy Mayor Burbidge moved to confirm the Mayor's appointmentof Adel Ariwoola as the City's Finance Director. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. c. Approval of Independent Salary Commissioner Mayor Ferrell stated appointments to the Independent Salary Commission are made by the Mayor and approved by the Council. Mayor Ferrell interviewed two applicants seeking appointment to this Commission. The Federal Way Revised Code does not currently allow for alternates on this Commission, however, staff will be working to revise the Code and bring it before Council for approval. Mayor Ferrell's appointment of Michael Kun to the Independent Salary Commission was before Council for approval. City Council Minutes — March 18, 2014 Regular Meeting Page 4 of 9 Motion: Deputy Mayor Burbidge moved to approve the Mayor's appointment of Michael Kun to the Independent Salary Commission. Councilmember Moore second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. d. Professional Services Agreement with the National Development Council for Technical Assistance Relating to the CDBG Section 108 Loan Fund Community and Economic Development Director Patrick Doherty provided an overview of the contextual history of the CDBG loan fund as it relates to the Performing Arts and Conference Center. This program is not project- specific; it can be used for many different projects. He announced the loan fund program has been verbally approved and staff expects a written approval letter soon. Human Services Manager Jay Bennett relayed the regrets of Michelle Morlan, (with the HUD National Development Council) for not being present this evening. Ms. Morlan had wanted to personally give her presentation to the Council but was regrettably unable to do so in person because of an out -of -state obligation. Mr. Bennett provided Council with a PowerPoint presentation detailing how the loan fund program works concerning: deadlines; types of eligible activities and-uses; terms and conditions; required securities; prudent underwriting projects; an explanation of how the fund works from approval through loan funding; and the scope of loan fund administration. He stated the cost of the proposal is $30,000. Councilmembers asked clarifying questions of staff regarding this item. Councilmember Duclos inquired if the Section 108 Loan Fund was separate from the New Market Tax Credits. Mr. Bennett confirmed they were separate. Mayor Ferrell noted the Council has tentatively scheduled a Special Meeting /Study Session on May 8th to discuss the proposed PACC and receive a presentation from the Blue Ribbon Panel regarding their findings. Councilmember Honda shared her concerns with moving forward with this item and taking on debt for development of a PACC. Deputy Mayor Burbidge noted the use of Section 108 funds have been used by many jurisdictions to assist in economic development. Councilmember Duclos shared her experience using this type of funding. She feels it is a great resource and would like to see the City move forward with this item. City Council Minutes — March 18, 2014 Regular Meeting Page 5 of 9 Motion: Councilmember Duclos moved approval of the Professional Services Agreement with the National Development Council for Technical Assistance relating to the CDBG Section 108 Loan Fund. Councilmember Celski second. Vote: Deputy Mayor Burbidge Councilmember Assefa- Dawson Councilmember Maloney Councilmember Honda Councilmember Celski Councilmember Moore Councilmember Duclos Motion carried 6 -1 Yes Yes Yes No Yes Yes Yes e. Program Year 2014 CDBG Annual Action Plan Community Services Manager Jay Bennett summarized the purpose of the CDBG Annual Action Plan. The annual funding of the City's priority project areas must be described in the Annual Action Plan (AAP). Funded activities address the City's most critical needs in: Economic Development; Neighborhood Revitalization; Housing; Public Facilities; and /or Public Services for low and moderate income persons. The Council passed the 2014 Plan in October 2013 based upon an estimated entitlement grant. However, HUD issued new directives in December 2013 which states the plan needs to contain the exact amount of the entitlement grant or alternatively, the action would have to have contingency options for varying amounts and how they would be disbursed. Mr. Bennett highlighted the requirements of the City for making its application to HUD and explained the different requirements between this year and prior years. He provided an overview of the public process, the need for Council action, the 2014 funding sources and the expenses associated with the Plan. 2014 CDBG Resources included the following: Program Year 2012 Unexpended Funds; 2014 HUD Entitlement Grant; Program Income; a total CDBG Resources of: $1,175,545. Other Potential Resources include: Section 108; NSP3 Grant; HOME King County resources; Emergency Solutions Grant King County Resources for a total of $4,305,545. Staff is presenting a plan which has been developed in conjunction with the Human Services Commission and he shared the Commission's recommendation including a CDBG Allocation Contingency Provision for any additional funds. Councilmembers asked questions regarding the New Market Tax Credit and the Small Business portions of the plan. They thanked Mr. Bennett and the Human Services Commission for their work on this item. Motion: Councilmember Duclos moved approval of the program year 2014 Community Development Annual Action Plan. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes City Council Minutes — March 18, 2014 Regular Meeting Page 6 of 9 Motion carried 7 -0 8. ORDINANCES First Reading: a. CB# 643 Amendinq the Business Registration Appeals Process An ordinance of the City of Federal Way, Washington, , amending the Business Registration Appeals Process; amending section 12.05.210 and repealing section 12.05.230 of the Federal Way Revised Code City Attorney Richardson stated the draft ordinance before Council would amend the Federal Way Revised Code to designate business license /registration appeals to be heard by the City's Hearing Examiner rather than the City Council. City Clerk McNeilly read the ordinance title into the record. Motion: Councilmember Duclos moved to forward approval of the proposed ordinance amending the business registration appeals process to the March 18, 2014 City Council Meeting for adoption. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. b. CB# 644 2014 Carry- Forward Budget Adjustment An ordinance of the City of Federal Way, Washington relating to Budgets and Finance to Carry Forward Funds revising the 2013 -14 Biennial Budget Interim Finance Director Bob Noland reviewed the purpose of the carry— forward adjustment. This item was reviewed by FEDRAC on February 25th- There it was discovered $60,000 for the Arts Commission had not been included in the draft ordinance. Mr. Noland distributed a revised ordinance for Council review which includes $60,000 for the Arts Commission. He reviewed the proposed carry- forward amounts by fund and stated the inclusion for the Arts Commission funding the total expenditure adjustment is $22,235,751.00. City Clerk McNeilly read the ordinance title into the record. Motion: Councilmember Duclos moved to forward approval of the carry forward budget adjustment as presented to the March 18, 2014 City Council meeting for adoption. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes City Council Minutes — March 18, 2014 Regular Meeting Page 7 of 9 Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. Second Reading: c. CB# 641 Amendina the Final Administrative Decision /Appeal Process An ordinance of the City of Federal Way, Washington, relating to final administrative decisions of the City, amending sections 19.70.010, 19.70.050, 19.70.060, 4.30.110, 11.45.100, 14.10.060, 18.35.010, 18.35.080, 18.35.090, and repealing sections 19.70.180, 19.70.200, 19.70.210, 19.70.220, 19.70.230, and 19.70.250 of the Federal Way Revised Code At their February 18th Regular Meeting the Council received a presentation on this item and forwarded the ordinance to this meeting for second reading and enactment. City Clerk McNeilly read the ordinance title into the record. Motion: Councilmember Celski moved approval and enactment of the ordinance amending the final administrative appeal process. Deputy Mayor Burbidge second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. Ordinance 14 -760 9. COUNCIL REPORTS Councilmember Duclos did not provide a report. Councilmember Moore welcomed Councilmember Assefa- Dawson. He thanked the Mayor and Deputy Mayor for conducting a transparent recruitment and appointment process for the Council vacancy. Councilmember Celski welcomed CouncilmemberAssefa- Dawson to the Council. He thanked the Mayor and staff for a successful Neighborhood Connection meeting last week. Lastly he reported the Reach Out Roller Mania event is scheduled for March 31St at Pattison's West Skating Rink. Councilmember Honda stated the next PRHSPC meeting is March 11th Last weekend she attended the PAC -12 Women's Swimming & Diving Championships at the King County Weyerhaeuser Aquatic Center. She noted there are swimming /diving events almost every weekend at the Center and asked if the City could hang the diving - themed banners in the City. She attended the Federal Way Domestic Violence Task Force meeting. The Task Force has created an informational booklet on dating violence which has been distributed throughout City Council Minutes — March 18, 2014 Regular Meeting Page 8 of 9 many Federal Way Schools. St. Francis Hospital has paid for the printing of the booklets. Councilmember Honda extended her thanks to all of the applicants who participated in the Council vacancy interview process last weekend. Councilmember Maloney provided an update on the PAC -12 Women's Swimming & Diving Championship where many attendees /participants expressed positive remarks to her regarding the City. She attended the grand- opening of Total Wine and More and reported the new business donated $10k to the Multi- Service Center. Along with other Councilmembers, she attended a dinner with the Korean Consultant General on Friday, March 1. Councilmember Maloney welcomed CouncilmemberAssefa- Dawson. Lastly, she encouraged individuals to clean out any clogged storm drains should they notice. Councilmember Assefa- Dawson thanked the Council and public for welcoming her. She is looking forward to this opportunity to serve the community. Deputy Mayor Burbidge reported the next Lodging Tax Advisory Committee meeting is scheduled for March 13th. Tomorrow she will be attending Economic Development District Board of Directors meeting in Seattle. She shared her appreciation of the Neighborhood Connection meetings and is looking forward to the next one at Adelaide Elementary School. She welcomed Councilmember Assefa- Dawson and reported the Federal Way Symphony's upcoming performance at St. Luke's Church. 10. MAYOR'S REPORT Mayor Ferrell thanked the Council for being part of the recent Neighborhood Connection Meeting. He stated he was really proud of the Council, Staff, and the community. This morning he attended the Kiwanis breakfast meeting and he recently toured Highline Community College and the SCORE Jail facility. Mayor Ferrell and Deputy Mayor Burbidge provided a summary of the well- attended fundraiser event at Emerald Downs benefiting Thomas Jefferson High School programs including sports and the arts. 11. EXECUTIVE SESSION The Mayor, Council and City Attorney adjourned to Executive Session at 9:07 p.m. to discuss collective bargaining pursuant to RCW 42.30.140(4)(b). They adjourned from Executive Session at 10:03 p.m. 12. ADJOURNMENT With no additional items on the agenda, Mayor Ferrell adjourned the meeting at 10:03 p.m. Attest: Carol McNeilly, CIVIC, City Clerk Approved by Council: City Council Minutes - March 18, 2014 Regular Meeting Page 9 of 9 COUNCIL MEETING DATE: March 18, 2014 ITEM #:_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SuwECT: Lakota Middle School Routes to School — 13th Avenue SW (SW 314th Street to SW 316th Street) — 85% design status report and authorization to bid POLICY QUESTION: Should the Council authorize staff to bid the Lakota Middle School Safe Routes to School Project — 13th Avenue SW (SW 314th Street to SW 316th Street) and return to the LUTC and Council for bid award, further reports and authorization? COMMITTEE: Land Use and Transportation Committee CATEGORY: ® Consent ❑ Ordinance MEETING DATE: March 3, 2014 ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Christi . Systems DEPT: ..........._� ..._..._._.._._.._._..... Y.................._.... ...._................._......._ g Attachments: 1. Land Use and Transportation Committee memorandum dated March 3, 2014. Options Considered: 1 Authorize staff to bid the Lakota Middle School Safe Routes to School Project and return to the LUTC and Council to award the project to the lowest responsive, responsible bidder. 2 Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 18, 2014 City Council Consent Agenda for approval �.1 ----7 MAYOR APPROVAL: CHIEF OF STAFF: Council DIRECTOR APPROVAL: 1n1#1-N Committee COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 18, 2014 City Council consent agenda for approval. PROPOSED COUNCIL MOTION: " I ove to authorize staff to bid the Lakota Middle School Safe Routes to School Project — 13th Avenue SW (SW 314rth Street to SW 316th Street)and return to the LUTC and Council to award the project to the lowest responsive, responsible bidder." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # DENIED 1ST rodull ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 3, 2014 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor ",„� FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management el 1 Christine Mullen, P.E., Street Systems Project Engineer SUBJECT: Lakota Middle School Sidewalk —13th Avenue SW (SW 314th Street to SW 316th Street) — 85% Design Status Report and Authorization to Bid BACKGROUND: This Project will install sidewalk on the west side of 13th Ave SW from Lakota Middle School to the existing sidewalk south of S 316th St. A new school zone flashing beacon on 13th Ave SW will also be installed. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • The Topographical Surveys • Utility Coordination • NEPA/SEPA Submittals • Project Design to 85% Ongoing Tasks Include: • Final Contract Specifications • Project Design to 100% • WSDOT Approval to Bid the project PROJECT ESTIMATED EXPENDITURES: Design (City Staff) $60,000 2014 Construction Cost $191,019 10% Construction Contingency $19,100 Construction Management (City Staff) $0 TOTAL PROJECT COSTS $270,119 AVAILABLE FUNDING: Budgeted City Funds $0 Safe Route to School Grant $270,119 TOTAL AVAILABLE BUDGET $270,119 This project is within available budget and staff anticipates bidding the project in April 2014 and awarding the project in May 2014. Construction is anticipated to commence in June 2014 with an estimated substantial completion date in August 2014. SUBJECT: 2014 ASPHALT OVERLAY PROJECT BID AWARD POLICY QUESTION: Should the Council award the 2014 Asphalt Overlay Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 3, 2014 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jeff Huynh Street Systems En ineer �' DEPT: Public Works -- .................._._. _ —......__..__..__..........._._...........__............._........... .---- .........._....._....._... ._ . ..._......... _ � .............-.-............_ ..... --._ ........ ..____._....._- .............. _ .... _.._._ ... _.._ ............ __.— - Attachments: Land Use and Transportation Committee memorandum dated March 3, 2014. Options Considered: 1. Award Schedules A, B, C, D1, D2 and F of the 2014 Asphalt Overlay Project to ICON Materials the lowest responsive, responsible bidder, in the amount of $1,508,127 and approve an 8.08% contingency of $121,803, for a total of $1,629,930.00, and authorize the Mayor to execute the contract. 2. Reject all bids for the 2014 Asphalt Overlay Project and direct staff to rebid the project and return to Committee for further action. _._.....---._....._....._.-......_ ..................... _. ........ -...._........---........._._.............._ ........................... _ ...... _ ... --- ........................ _.._.__...._ ........... _ ............ _. ........... __ ...................... _.._._. ................ .._.._ .... _. ............ _ .... _........... _._..- ............... _.. _.._.._._._.__._.._..__........ -- MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 18, 2014 City Council Consent Agenda for approval n MAYOR APPROVAL: CHIEF OF STAFF: DIRECTOR APPROVAL: Committee l" COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 18, 2014 City Council consent agenda for approval. Bob Celski, Chair / I Jeanne PROPOSED COUNCIL MOTION: "ve to authorize staff to award Schedules A, B, C, Dl, D2 and F of the 2014 Asphalt Overlay Project to ICON Materials the lowest responsive, responsible bidder, in the amount of $1,508,127 and approve an 8.08% contingency of $121,803, for a total of $1,629,930.00, and authorize the Mayor to execute the contract." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 3, 2014 TO: Land Use and Transportation Committee VIA: Jim Farrell, Mayor FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Jeff Huynh, Street Systems Engineer -Ott SUBJECT: 2014 Asphalt Overlay Project - Bid Award BACKGROUND: Four bids were received and opened on February 13, 2014 for the 2014 Asphalt Overlay Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is ICON Materials, with a total bid of $2,203,961.30. AVAILABLE FUNDING: The available budget for the 2014 Asphalt Overlay Project is $1,859,798.00 and is comprised of the following: • 2014 Proposed Overlay Budget $ 1,484,000 • 2014 Structures Budget $ 166,267 • 2013 Carry Forward (estimate) $ 159,531 • Budget transfer from the Annual Transportation System Safety Improvements Fund (Approved in the 2013/2014 Adopted budget) $ 50,000 TOTAL PROGRAM FUNDING AVAILABLE: $ 1,859,798 ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project construction costs based on the low bid: SCHEDULE DESCRIPTION AMOUNT A SW 356`h Street — City limit to 15th Ave SW $ 473,237 B SW 320th Street — 14th Way SW to 21St Ave SW $ 223,862 C SW 320th Street — 11th Ave SW to 14th Way SW $ 221,938 D1 11th Ave SW — SW 320th St to SW 326th St $ 195,802 D2 1 Ith Ave SW — SW 326th St to 10th Ave SW $ 228,837 E ** Twin Lakes Highlands $ 695,833 F S 352nd St (ENHANTED PARK WAY to I -5) $164,451 ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: $ 2,203,%0 • 5 % Construction Contingency $ 110,198 • Pavement Management System in 2014 $ 0,000 • In -house Design $ 60,000 • Construction Administration $ 100,000 • City's Administrative Fee $ 66,368 • Printing and Advertising 3,500 ESTIMATED TOTAL PROGRAM COST: $ 2,544,026 ** Due to budget shortfall Schedule E will not be recommended for Award at this time There is not enough available Asphalt Overlay program funding to award all of the 2014 Asphalt Overlay Project schedules. Therefore, staff recommend awarding Schedules A, B, C, D1, D2 and F of the 2014 Asphalt Overlay Project to ICON Materials, the lowest responsive, responsible bidder, in the amount of $1,508,127.00 and approve an 8.08% contingency of $121,803 (balance of available program funding), for a total of $1,629,930 and authorize the Mayor to execute the contract. If project funding allows, staff recommends approving adding all or a portion of Schedule `B" back into the contract with the understanding that the total cost will not exceed the total funding available for this program. • Awarded Schedules (A, B, C, D1, D2 and F) • 8.08% Construction Contingency • Pavement Management System in 2014 • In -house Design • Construction Administration • City's Administrative Fee • Printing and Advertising ESTIMATED TOTAL AUTHORIZED COST: k:\lutc\2014 \03 -03 -13 2014 Asphalt Overlay Project Bid Award.doc $ 1,508,127 $ 121,803 $ 0 $ 60,000 $ 100,000 $ 66,368 $ 3,500 $1,859,798 M O � 0 O O .0 N 000 N co O 0 0 iA 0 0 0 0 0 0 0 0 0 0 0 0 0( 0 0 0 0 0 0 0 0 0 7 0 0 0 0 N m 0 m O 0 0 0 0 0 0 N 0 0 0 0 0 0 M 0 b W 7 0 0 0 0 0 0 0 0 (O O O O O O O O O O O V 7 O N (fl 7 fo W O O N (O C O W N (O O M W W U'l d' N V W I� M m 4 6 6 7 a N O m (O 6 0 O 0 o V [p o 0 m W i r O lfl W v M R N W fA ? 7 �- m I� O m W W W? 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COMMITTEE: Land Use and Transportation Committee CATEGORY: ® Consent ❑ Ordinance MEETING DATE: March 3, 2014 ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: JEFF HUYNH Street Systems Engineer - DEPT. Public Works ................ ...........__._..._.............._...................._.-............................._-...................._ a.......... .....--- ._....._....- Y......... .....Pi .......... _._...._......_......._..................................._.---......_................................._..-- ............. ._ ..... _....... _..- -- - -.... _._...._. Attachments: Land Use and Transportation Committee memorandum dated March 3, 2014. Options Considered: 1. Award the S 320th Street (I l'h PI South to I -5 Limited Access) Preservation Project to Miles Resources, LLC., the lowest responsive, responsible bidder, in the amount of $1,199,986.34 and approve a 10% contingency of $119,998.00, for a total of $1,319,984.34, and authorize the Mayor to execute the contract. 2. Reject all bids for the S 320th Street (11th Pl South to I -5 Limited Access) Preservation Project and direct staff to rebid the project and return to Committee for fixrther action. .......... ............................... _..._..............._ ...................._.... _................................__._ ................................. ..... _ ..... - ........... __ ............ .. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 18, 2014 City Council Consent Agenda for approva , „ -117 MAYOR APPROVAL: cy, DIRECTOR APPROVAL:i mmittee CA, ii Committee CHIEF OF STAFF: AW COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 18, 2014 City Council consent agenda for approval. rC1-12-'JL'7JNW i:.. PROPOSED COUNCIL MOTION: ' I6dve to authorize staff to award the S 3201n Street (I1 "` PI South to 1 -5 Limited Access) Preservation Project to Miles Resources, LLC., the lowest responsive, responsible bidder, in the amount of $1,199,98634 and approve a 10% contingency of $119,998.00, for a total of $1,319,984.34, and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading TABUEDADEFERREDIN© AC'T'ION EnaetwienE reading. ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 3, 2014 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Mpl—' Jeff Huynh, Street Systems Engineer SUBJECT: S320 th Street (11 t, PI South to I -5 Limited Access) Preservation Project – Bid Award BACKGROUND Six bids were received and opened on February 13, 2014 for the S 320"' Street (11th P1 South to I -5 Limited Access) Preservation Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Miles Resources, LLC, dba Woodworth and Company, with a total bid of $1,199,986.34. PROJECT ESTIMATED EXPENDITURES: Design (In house Design) $133,300 Right -Of -Way Acquisition N/A Low Bid $1,199,986 10% Construction Contingency $119,998 Project Management (In house) $101,700 TOTAL PROJECT COSTS $1,554,984 PR(IXECT AVAH ARIN FiTNnTNr_- PSRC Grant Funding $1,100,000 City Funding $500,000 2013 Transportation Safety Program) TOTAL AVAILABLE BUDGET $1,600,000 PROJECT FUNDING BALANCES S 4,016 v tC N O U7 O 01000 U1 A W N C'1 to O A 0 A 00 A V A 0 AAA Ul A A� W N A O W (O W 00 W V W 0 W U1 W A W W W N j W O NNN (0 W V NNNNN 0 CT A W N j,) O PQ CO 00 V 0 � W A �� W N � O O CIO V 0 (T A W N -+ ro00cnwaoa 00° 0 0 c a a m -I;u-i 00 m M wu-o 3 -u-o-ovv-ovr< D �� D 0 -unnnx 6 mo m m m -<�� -m �mnaocn�- m D o o Z mDDxxx A C) O K K K�� oc��ACn��vcnc�0 O m m m m m m m D *KD m o O m DzM o -I T�O�O�cntn� �� x T p v w cD 0,,Q < m o 0� (p 0 = a , n D �- O vv�-i��T?A -i-1 I-I-I� oozom v mmmm O� s��o zzz moxmz DC ��ovm0 ZpD rp OL4�5cc cn CID DDD zcno0000000000- cDKKKKKKK <GGGGG<C <_ (ADm �CWMG) --IX 7?1Cr -n ?AW0N3 C -vx c>o m ayc �� a� = y GOO z��c�c�c�c�c�c�mmZCOi)m - - - -- -err- ;0 i?v o �m�' ��r�z�� vO��rrr ,��oDZZ22zz2�_�o°r°��m��0 r 0 < M 0 - °' o a o (D m1nB n�7;iJO�O o 0< =�v)0 �_p - la7vvm 00 -I-ly Dmz000K< 000 D 0 n O �. 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V COUNCIL MEETING DATE: March 18, 2014 ITEM #:�� . . . . . . . . . . . . . . ....................... . .......... . . . . . ............... . . . . .. . . . .. . ....................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................... . ......................... . . . .................................. . . . . . . . . . . . . . . . . . CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Submit an Application POLICY QUESTION: Should City Council authorize staff to submit grant applications for transportation improvement projects? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 3, 2014 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Marwan Salloum P.E., Deputy Public Works Director EPT: Public Works _.._._......._.........._......._......._ .. ....... .....................__.............._........................................__ ?......... .........._._.................. _........... ...._...................._._..- - - ...... _...__.-......__. ............. _....... .._.....--- ........._..-- -..._. _._....... ...__.._......._......._.__.•.. - - -..... Attachments: Land Use and Transportation Committee memorandum dated March 3, 2014. Options Considered: 1. Authorize staff to submit grant funding applications under the 2014 PSRC Regional and County wide funding cycle, Safe Route to School (SRTS) Funding Program and the Transportation Improvement Board (TIB) Urban Arterial Program funding. 2. Modify the projects for which staff should submit a grant- funding application. 3. Do not submit any grant funding application for these projects in 2014. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 18, 2014 City Council Consent Agenda for approvSL -., MAYOR APPROVAL: CHIEF OF STAFF: PA Council DIRECTOR APPROVAL: Committee COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 18, 2014 City Council consent agenda for approval. 04, e eanne Burbidae, Member PROPOSED COUNCIL MOTION: ve to authorize staff to submit grant funding applications under the 2014 PSRC Regional and County wide 7unding cycle, Safe Route to School (SRTS) Funding Program and the Transportation Improvement Board (TIB) Urban Arterial Program" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 03, 2014 TO: City Council VIA: Jim Farrell, Mayor FROM: Cary M. Roe, P.E., Director of Parks, Public Works, an mergenc Management�/y1 Marwan Salloum, P.E., Deputy Public Works Director SUBJECT: Grant Funding for Transportation Improvement Projects – Authorization to Submit an Application BACKGROUND: This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIP) and concluded that the following projects will likely be competitive in the 2014 PSRC - STP /CMAQ Regional and Countywide Competition funding cycle, the 2014 Safe Route to School (SRTS) funding program and/or Transportation Improvement Board (TIB) Urban Arterial Program Funding or Sidewalk Program Funding. Pacific Highway S HOV Phase V (S340th Street to S 3591h Street) (Construction) PSRC Regional and Countywide $13,000,000 $6,000,000 $2,000,000 ** Federal Funds) funding if Pacific Highway S HOV Phase V (S340th Street to S 359h Street) (Construction (TIB) Urban Arterial Program Funding $13,000,000 $5,000,000 Using PSRC (State Funds) funding if approved as a Match Street Asphalt Overlay Program – S324th Street (Pacific Highway South. to S322nd Street.) (Design and Construction) PSRC Countywide Preservation —T $850,000 $600,000 $250,000 * ** (Federal Funds) Street Asphalt Overlay Program – S288th Street (Military Road. to City Limit.) (Design and Construction) PSRC Countywide Preservation $650,000 $400,000 $250,000 * * ** (Federal Funds) KALUT02014 \03 -03 -14 Grant Funding for Transportation Projects.doc March 3, 2014 Land Use and Transportation Committee Grant Funding for Transportation Improvement Projects Page 2 Sacajawea Middle School Safe Route to School (SRTS) (Design and Construction) Safe Routes to Schools Program $1,800,000 $950,000 $350,000 * ** (Federal Funds) funding if Sacajawea Middle School Safe Route to School (SRTS) (Design and Construction) (TIB) Side walk Program Funding $1,800,000 $500,000 Using SRTS (State Funds) funding if approved as a Match * *The required City match for this Grant will be provided by transferring capital project funding of $2,000,000 from the 2015/2016 CIP budget to this project. ** *The required City match for this grant will be provided by transferring the required amount from the Annual Transportation Safety Improvements Fund to this project (The total amount available in this Fund is $808,801). * * ** The required City match for this grant will be provided from the 2015 asphalt overlay budget SUBJECT: FAMILY FUNLAND SAFETY SURFACING POLICY QUESTION: Should the Council accept the attached bid for Family Funland Safety Surfacing and authorize the Mayor to enter into a contract with the successful bidder? COMMITTEE: PRHSPS MEETING DATE: Mar 11, 2014 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: St hen Ikerd Parks & Facilities Manager DEPT: PRCS ._.- ..............._._. _ _ ... _ '...._...................................................................... ................._.._..- .._.._. .._._.._...__ .........._.._.._._.. - -- —__ - -- Attachments: Family Funland Safety Surfacing memo. Options Considered: 1. Authorize a bid award for Family Funland Safety Surfacing in the amount not to exceed $42,204.00, including 10% contingency (typical) to Gametime c/o Sitelines who was the lowest responsive responsible bidder and authorize the Mayor to execute said agreement, and forward to the full Council March 11, 2014 consent agenda for approval. 2. Do not authorize a bid award for Family Funland Safety Surfacing to Gametime c/o Sitelines and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1: Authorize a bid award for Family Funland Safety Surfacing in the amount of $42,204.00, including 10% contingency to Gametime c/o Sitelines who was the lowest responsive responsible bidder and authorize the Mayor to execute said agreement, and forward to the full Council consent agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: 011 'tree Co cil Initial CHIEF OF STAFF: V juf� y Co ttee Council COMMITTEE RECOMMENDATION: I move to forward the authorization of a bid award for Family Funland Safety Surfacing in the amount not to exceed $42,204.00, including 10% contingency to Gametime c% Sitelines who was the lowest responsive responsible bidder and authorize the Mayor to execute said agreement to the full Council Mar 18, 2014 consent agenda for approval. 114-4 )644 Committee Chair /Committee Member Co ittee Member PROPOSED COUNCIL MOTION: "I move approval of authorizing a bid award for Family Funland Safety Surfacing in the amount not to exceed $42,204.00, including 10% contingency to Gametime c% Sitelines who was the lowest responsive responsible bidder and authorize the Mayor to execute said agreement ". (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED /DEFERRED/NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 08/12/2010 COUNCIL BILL # IST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF . Federal Way Parks and Facilities Division Date: February 27, 2014 To: PRHSPS Council Committee Via: Mayor Jim Ferrell Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. From: Stephen Ikerd, Parks & Facilities Manager Subject: Family Funland Safety Surfaces Background: Staff solicited safety surfacing bids for the renovation of the Family Funland playground in Steel Lake Park. Safety surface materials include; special engineered wood chips, pour in place rubber (PIP) and a rubber whirl mat. All these products are approved and certified through National Standards to meet fall attenuation. All 3 types of surfacing will be used in appropriate locations throughout the playground. Staff sent bid requests to 5 local playground companies from the WA. State and KCDA playground equipment providers list to compare products and price. Four (4) companies responded by submitting the following bids: Company Regular PIP Premium PIP 8 Characters Rubber Whirl Mat Wood chips per truck Wood chips 400 yd. min Cascade Rec. no bid no bid no bid no bid $26.64 yd. $27.64 yd. NW Playground $28.35 sf $18.73 sf $3,827.20 $2,427.00 $27.90 yd. $29.00 yd. PlayCreation $19.82 sf NA $3,200.00 $2,647.82 $31.81 yd. $31.81 yd. Sitelines $15.54 sf $17.72 sf $2,736.00 $ 925.00 $24.58 yd. $20.20 yd. Estimated Cost: 1100 square ft. (sf) of regular PIP @ $15.54 sf = $17,094 — for ADA/Tot area 350 square ft. of premium PIP @ $17.54 sf = $6,202 — for around the Ability Whirl Optional 8 characters incorporated into PIP $2,736 — such as fish, animals, 4 leaf clover, etc. Rubber mat for Omni Spin in main playground Engineered wood play chips for main playground subtotal 9.5 % tax Total 10% Contingency Total request Recommendation: $925 — mat eliminates deep rut in wood chips. 8080 — 400 yd. min rate of $20.20 yd. $35,038 3,329 $38,367 3,837 $42,204 Staff evaluated the responses and recommends awarding the bid to the lowest responsive bidder; Sitelines Park & Playgrounds in the amount not to exceed $42,204.00. Available Budget: $49,000.00 — Council approved line item budget for the Funland safety surfacing. $42,204.00 — Estimated cost not to exceed needed for the project. $6,796.00 — Line item balance COUNCIL MEETING DATE: March 18, 2014 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: PROGRAM YEAR 2013 CDBG CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT POLICY QUESTION: Should the City Council approve the Community Development Block Grant Consolidated Annual Performance Evaluation Report for Program Year 2013? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: Marchl 1, 2014 CATEGORY: X Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jay Bennett, Community Services Manager DEPT: Community & Economic Development Attachments: 2013 Community Development Block Grant Consolidated Annual Performance and Evaluation Report Background The Consolidated Annual Performance Evaluation Report (CAPER) is a federally required document that provides the jurisdiction an opportunity to evaluate its overall progress in carrying out priorities and specific objectives identified in its five -year Consolidated Plan and the City's Annual Action Plan and to describe actions or changes contemplated as a result of its annual performance. The reporting format of the CAPER is very structured and must include a summary of programmatic successes and obstacles addressed during the program year. The Housing Community Development Act of 1974 requires each Community Development Block Grant �CDBG) grantee to complete a CAPER within 90 days of the completion of its fiscal year, which is by March 31s for the City of Federal Way. The City spent 89% of its PY 2013 CDBG grant on the following programs: ACTIVITY BUDGET EXPENDITURES Planning /Administration Staff Costs $121,342 $ 74,161 Section 108 Application TA $ 20,833 Public Services (5 agencies) $ 91,005 $ 91,005 CERF Small Business Tech Assistance $ 72,620 $ 72,620 Emergency Housing Repair $ 121,744 ** $ 62,538 Micro Loan $ 30,000 ** $ 18,500 Sm Business Loan $ 50,000 ** $ 0 Commercial Exterior Improvement $ 50,000 ** $ 0 FUSION House Purchase $ 200,000 $ 200,000 Totals $ 606,711 $ 539,657 * Includes 4th Q payments made in 2014 ** Additional funds provided from prior Program Year Overall, the City has made good progress in fulfilling the strategies and targets outlined in the 2012 -2016 Consolidated Plan. As a result of delays during the 2013 federal appropriations process, the City's 2013 grant agreements /disbursements were not made in a timely manner, which hampered local agencies in delivering their services and projects. However, our partners made adjustments and the contracts and subsequent expenditures were completed in an expedited fashion. Lastly, the City is required to make the CAPER available to its residents and provide a public hearing in order to take comments from interested parties, prior to submission to HUD. The document was advertised in the City's Newspaper of Record, posted on the City's website and at the Public Library. A Public Hearing was advertised and held during the February 24th Human Services Commission meeting. To date, no public comments have been received regarding the PY 2013 CAPER. The Human Services Commission reviewed the 2013 CAPER at its meeting on February 24th and has recommended approval to the City Council. Options: 1. Approve the Program Year 2013 CDBG CAPER. 2. Direct staff to make changes to the 2013 CDBG CAPER. MAYOR'S RECOMMENDATION: MAYOR APPROVAL: CHIEF OF STAFF: �),CA Council , DIRECTOR APPROVAL: ON COMMITTEE RECOMMENDATION: I move to forward the Program Year 2013 Community Development Block Grant Consolidated Annual Performance and Evaluation Report to the March 18, 2014 consent agenda for approval. Committee Chair *�-P-� Committee Member Con66ittee Member PROPOSED COUNCIL MOTION: "I move approval of the Program Year 2013 Community Development Block Grant Consolidated Annual Performance and Evaluation Report. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED /DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # Federal Way Community Development Block Grant Program Consolidated Annual Performance and Evaluation Report (CAPER) Second CDBG Program Year January 1— December 31, 2013 Adopted by City Council March 18, 2014 The City of Federal Way's 2013 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) was produced by the Community Services Division of the Community and Economic Development Department. For more information on the report contact: Si necesita esta information en espanol, (lame a: Jay D. Bennett, Community Services Manager City of Federal Way Community and Economic Development Department 333258 th Avenue South Federal Way, Washington 98003 (253) 835 -2650 jay .bennett @cityoffederalway.com P�MENTp,, O44, 0 yO s I I 2 II lil FIRST PROGRAM YEAR CAPER 'O'9N DEV�� A report on the second -year results of Federal Way's 2012 -2016 Consolidated Plan for Community and Economic Development. Activities include increasing and maintaining affordable housing; supporting public services; assisting vulnerable special needs individuals and families, and encouraging economic development. EXECUTIVE SUMMARY The City of Federal Way is an entitlement jurisdiction and is eligible to receive federal Community Development Block Grant (CDBG) funds directly and HOME funds through the King County HOME Consortium. The City is directly responsible for the planning, administration, and execution of projects funded with CDBG monies. Federal Way does not receive any Emergency Shelter Grant or HOPWA funds. The FY2013 Consolidated Annual Performance and Evaluation Report (CAPER) describe Federal Way's program accomplishments for the period beginning January 1, 2013 through December 31, 2013. The Program is funded solely by an annual entitlement allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing & Urban Development. One overarching goal identified in the City's CDBG Program's Consolidated Plan of Housing and Community Development is to revitalize Federal Way's neighborhoods and maximize the economic development potential of the area and the residences contained therein. The three objectives identified in the City's Consolidated Plan of Housing and Community Development to meet this goal is: • Provide Decent Housing • Provide a Suitable Living Environment • Create Economic Opportunities PY 2013 highlights of Federal Way's activities included a range of Public Service activities such as: • Youth education & employment • Emergency rental assistance • Dental services • Counseling for high -risk children and families • Inclusion activities for disabled adults Additionally, CDBG funds provided technical assistance to Federal Way microenterprise and small business start-up and expansion efforts. The Emergency Housing Repair program had a full year of successful projects that provided safe, affordable housing to income qualified residents. . During the program year January 1 through December 31, 2013 the program expended a total of $S39,6S7 from the total CDBG Entitlement Grant of $606,711. A draft of this report was made available for public review and comment for a 20 -day period beginning February 21, 2014. The availability of the report was publicly advertised consistent with the provisions of Federal Way's Consolidated Plan Citizen Participation Plan. The draft CAPER was available to the public on the City's web site and in print form. GENERAL RESOURCES AND EVALUATION OF GOALS AND OBJECTIVES The City of Federal Way's CDBG program used the HUD entitlement allocation as the sole source of funding the program in 2013. The following resources were available to activities and projects during the 2013 program year. RESOURCES Carry Forward $ 0 2013 HUD Entitlement Grant $ 606,711 Program Income $ 0 Total CDBG Resources $ 606,711 OTHER POTENTIAL RESOUCES Section 108 (under consideration) $ 0 HOME* $ 0 Emergency Solutions Grant* $ 0 Total Resources $ 606,711 *King County resources; amounts for projects in Federal Way unknown 1. Assessment of the One -Year Goals and Objectives GOAL- PROGRAM ADMINISTRATION The City budgeted $121,342 of 2013 CDBG funds, and used $94,949 for program administration and CDBG staff salary, which included subrecipient oversight, completion of the required HUD reports, received technical assistance for possible Section 108 Loan Fund and dissemination of information regarding fair housing activities in the community. Activity is complete. GOAL- PROVIDE DECENT AFFORDABLE HOUSING Action — Funding of housing activities such as acquisition and rehabilitation Accomplishments: NSP3 Greater West Way Neighborhood Project Foreclosed properties were acquired and rehabilitation continued (began in PY 2012) in 2013 with a portion of the City's NSP3 Grant of $1,690,000. Over that time span, a total of 10 properties were acquired in the Greater West Way Neighborhood target area with NSP3 and local funds. Renovation and sale of five (5) of the properties was completed and sold in the 2013 Program Year. Of those, three (3) were purchased by families whose income was qualified as below the 50% area medium income threshold, while two (2) eligible families with incomes between 50 and 80% AMI purchased the remaining homes. Federal Way Emergency Housing Rehabilitation & Replacement Program This activity met the objectives of maintaining and rehabilitating the City's existing housing stock; retaining its housing stock in standard, livable condition; reducing the cost burden on LMI households, and reducing the incidents of lead based paint poisoning. Funded Amount: $121,744 Funds Expended: $ 62,538 Projects Completed: 13 (additional units completed but accounted for in PY 2012) FUSION Transitional Housine Purchase This activity met the need to provide housing for families in crisis that leverage resources to provide an ongoing array of services to said families, in order to secure permanent housing on their own. Funded Amount: $200,000 Funds Expended: $200,000 Persons Assisted: Seven (7) initially with future families of varying sizes GOAL - PROVIDE A SUITABLE LIVING ENVIRONMENT The CDBG Program's public service programs provided opportunities that either improved the living environment or provided new opportunities that improved living conditions for the City's low- and moderate - income households. The following public service programs and their accomplishments successfully addressed the goal and objectives of the City's Consolidated Plan: Action - Provide a Safety Net of Services to Stabilize Households in Crisis or At Risk: Provide funding for three (3) Public Services activities. 1) Health Services Funded Amount: $ 15,908 Funds Expended: $ 11,931 (does not include 4th Q billing paid in 2014) Unduplicated Clients Served: 28 HealthPoint Dental Access — Provides comprehensive dental services for low- income Federal Way residents. 2) Food and Essential Services Funded Amount: $ 22,908 Funds Expended: $ 8,649.36 (does not include 4th Q billing paid in 2014) Unduplicated Clients Served: 69 Multi- Service Center Emergency Assistance Program - The Multi- Service Center provided rent assistance to low- income Federal Way residents. 3) Family Counseling Services Funded Amount: $15,908 Funds Expended: $15,078 Unduplicated Clients Served: 38 Institute Family Development PACT - therapists provide in -home services to low- and moderate - income, at -risk families including counseling, skill - building, and assistance to access the community support system and resources with the goal of improving family function and child well- being. Action — Provide services to households to help them on the path toward self - sufficiency: Provide funding for two (2) Public Services Activities 1) Job Training Services Funded Amount: $10,908 Funds Expended: $ 8,181 (does not include Q4 billing paid in 2014) Unduplicated Clients Served: 20 Multi- Service Center Youth Employment & Education Service (YES) — Multi- Service Center has assisted youth ages 16 to 24 to obtain their GED, secure employment and continue post- secondary schooling while helping them to establish and work toward careers and living wage employment. 2) Services /Activities for Disabled Persons Funded Amount: $25,373 Funds Expended: $25,373 Unduplicated Clients Served: 93 Federal Way Inclusion Program — CDBG funds pay for .5 FTE for a Recreation Coordinator to provide social activities /services for adults with developmental disabilities, including classes, life skills training, participatory events, trips and other activities conducted with community partners. GOAL— FURTHER ECONOMIC DEVELOPMENT Action — Create opportunities for Federal Way residents to choose self - employment as an option, offer assistance to local business needing technical support. Accomplishments: 1) Highline Community College Start Zone Program The City provided CDBG funds for technical assistance for Federal Way residents interested in developing a microenterprise startup business. Funded Amount: $ 50,120 Funds Expended: $43,462.89 (does not include 4`h Q billing paid in 2014) 2) Highline Community College Small Business Development Center The City provided CDBG funds for technical assistance for Federal Way businesses needing technical assistance. Funded Amount: $ 22,500 Funds Expended: $17,642.35 (does not include 4th Q billing paid in 2014) Total LM jobs created = 13 3) City of Federal Way Commercial Loan Programs The City provided CDBG funds for Microenterprise and Small Business loans, ranging from $5,000 to $75,000 with variable terms. Funded Amount: $ 145,000 Funds Expended: $ 18,500 The City made one (1) microenterprise loan in PY 2013 to a start -up company performing refilling of ink cartridges. The owner was referred by the Highline Community College Start Zone Program. Total LMI jobs created = 1 4) City of Federal Way Commercial Exterior Improvement Program CDBG funds are available for commercial business in the City that needs exterior facade improvements. The City established the program's infrastructure and began marketing the program in late 2012 and continued marketing efforts in PY 2013. Funded Amount: $ 100,000 Funds Expended: $ 0 The City had three interested building owners that withdrew their applications at various stages of project development. The 2012 - 2016 Consolidated Plan identifies the City of Federal Way's 5 -year plan to address community development objectives. A summary of the Consolidated Plan's 5 -year goals and the 1 -year projected accomplishments compared with the actual 2013 accomplishments are summarized in Appendix A, located at the end of this report. 2. Program change as a result of experience The two commercial business assistance programs (Loan and Commercial Exterior Improvement programs) failed to invest their allocated resources in PY 2013. The City used the following methods of marketing of the programs to the business communities during the program year: • Publication of program materials in four (4) languages • Lenders Breakfast • Website • Chamber of Commerce • Personal information drop to 1000 business addresses along major commercial corridor • Delivery of program information to minority group meetings While the City is not prepared to alter these CDBG investment strategies within the next program year, City staff will be focusing on alternative and more extensive outreach methods and additional programming to better meet the objectives and goals of the Consolidated Plan, relative to economic opportunities for low- and moderate - income individuals. The City will implement actions in PY 2014 to improve Fair Housing Choice for the City's residents that address impediments in identified in the Analysis of Impediments. 3. Affirmatively Furthering Fair Housing Although the City's Community Services Division did not receive any fair housing complaints during PY 2013, the City continued to provide fair housing education efforts through its website and continued to evaluate the need for additional fair housing education and enforcement activities. Actions taken to overcome effects of impediments The Code Enforcement and City's Legal Department activities ensured adequate decent, safe, and sanitary housing is available in the City's low- income areas that include much of the City's rental housing stock, ensuring that an adequate supply of rental housing is available to meet Section 8 standards for those residents with Housing Choice Vouchers. 4. Actions to Address Obstacles to Meet Underserved Needs The City and its CDBG- funded programs and projects meet some of the underserved population's needs, but without additional funds from other sources the underserved populations will continue to encounter obstacles to meeting their basic living needs. The 2013 Program took actions to meet underserved populations needs by funding public service programs identified above. The City furthered community capacity through the following efforts: Housing - Continued to implement the Neighborhood Stabilization Program to mitigate the lingering impacts of the mortgage- foreclosure crisis throughout the Greater West Way Neighborhood in Federal Way. Economic Development – Directed funding to Highline Community College for delivery of technical assistance to Federal Way residents and small businesses interested in starting or expanding their business. The City also assisted the Multi- Service Center's workforce training to unemployed and underemployed individuals. Homelessness —The City continued its efforts in meeting the underserved needs of the homeless population through participation in the Greater Seattle /King County Continuum of Care process. Additionally, the City allocated funding (through its General Fund monies) to the Reach Out homeless shelters and other Emergency Assistance Programs that allowed Federal Way residents to either stay in their homes or in a safe, warm winter shelter bed. 5. Leveraging Resources Total Funds Leveraged - $9,559,757 Agency CDBG Funds Invested Other Funds Leveraged Inst. for Family Development PACT $ 15,908 $38,150 Health Point Dental Access $ 15,908 $8,601,088 FW Inclusion Program $ 25,373 $145,554 Highline CC – Start Zone & SBDC $ 72,620 $401,420 Multi- Service Center – Emerg. Assis. & YES $ 33,816 $413,545 FUSION Transitional Housing Purchase $200,000 $150,000 CDBG Microenterprise Loan $ 18,500 $2,000 There are no "matching requirements" that the City must satisfy for the CDBG program. Match is required for the HOME program. The City is not a standalone HOME Participating Jurisdiction. 6. Persons Assisted SUMMARY OF HOUSEHOLDS /PERSON ASSISTED 2013 PROGRAM YEAR DRACE CATEGORIES Amer. Amer. Nat Indian/ COMMUNITY Indian/ Hawaii/ Alaska Other ETHNICITY DEVELOPMENT African Alaska Pac Native Multi - ACTIVITIES PERSON White American Asian Native Islander /Black cultural 11 Latino Housing Program 30 16 8 4 0 0 0 0 9 7. Managing the Process As outlined in the 5 -year Consolidated Plan and 2012 Annual Action Plan, the Federal Way Community Services Division of the Community and Economic Development Department is the lead agent for the implementation of the CDBG program. The Office coordinates the effort with the Human Services Commission composed of representatives appointed by the City Council. The Council is the City's legislative body and holds ultimate authority over the program's operation. Office of the Mayor Finance Community & Economic Development Legal W � W Accounting /Procurement Director City Attorney Communil y Services W Manager CDBG Specialist CERF Staff member The Community Services office sought proposals from City agencies and qualified non - profit organizations for programs and projects that met needs identified in its Consolidated Plan. The Community Services Manager and the CDBG Technician reviewed each proposal for eligibility and national objective compliance and recommended funding the grants based on the level of funding requested, number of low income and moderate - income residents served, evidence of past success, and a priority need being met. Non Housing - Public Services 248 136 41 7 18 23 14 9 34 Economic Development 92 44 22 16 1 4 0 4 7 Non Housing - Public Facilities N/A N/A 7. Managing the Process As outlined in the 5 -year Consolidated Plan and 2012 Annual Action Plan, the Federal Way Community Services Division of the Community and Economic Development Department is the lead agent for the implementation of the CDBG program. The Office coordinates the effort with the Human Services Commission composed of representatives appointed by the City Council. The Council is the City's legislative body and holds ultimate authority over the program's operation. Office of the Mayor Finance Community & Economic Development Legal W � W Accounting /Procurement Director City Attorney Communil y Services W Manager CDBG Specialist CERF Staff member The Community Services office sought proposals from City agencies and qualified non - profit organizations for programs and projects that met needs identified in its Consolidated Plan. The Community Services Manager and the CDBG Technician reviewed each proposal for eligibility and national objective compliance and recommended funding the grants based on the level of funding requested, number of low income and moderate - income residents served, evidence of past success, and a priority need being met. Staff funding recommendations were reviewed by the Director of Community and Economic Development, the Mayor, the Human Services Commission, a City Council Committee and finally by the City Council as a whole. All financial and purchasing transactions conducted by the CDBG Program staff were reviewed during the City's annual audit by the State Auditor's office. Copies of all financial transactions are maintained in the Community Services office. 8. Citizen Participation /Comments The CAPER's Notice of Public Comment Period was advertised in the City's Newspaper of Record, on the City's web site, and at the Federal Way Branch of the King County Public Library. Citizen comments and suggestions were encouraged regarding development of the PY 2013 CAPER to the City at any time during the Comment period ending March 13, 2014 via the telephone, letters, or through the use of e- mail. No comments were received. 9. Institutional Structure No significant changes have been made or proposed to the program's institutional structure. City staff continued to share information and resources through their attendance at meetings of the South King County Regional Human Services Planner's meetings. The City's Community Services Office continued to meet with Highline Community College SBDC and Start Zone staff to provide technical assistance to entrepreneurs interested in starting new and expanding existing business. CDBG Program staff posted CDBG Program materials and announcements, such as the availability of the Environmental Review Record, Annual Plan, CAPER, and NOFA documents in the local newspaper and on the City's website www.cityoffederalway.com and distributed copies of all materials to the general public, non - profit organizations, and elected officials when available. MONITORING Monitoring of CDBG projects and activities was conducted on a frequent basis throughout 2013.The Emergency Housing Repair Program monitored each and every project during the program year. Every project file was thoroughly examined. Individual project sites were visited at the scope development phase and during various phases of construction. The Public Services activities were monitored on a quarterly basis. Reports were reviewed to ensure contract targets were being met, collect demographic information and review appropriateness of expenditures. City staff performed on site monitoring of three CDBG programs. While no specific violations were noted, the City did follow up in writing noting several program concerns. The remote monitoring of invoices submitted for payment and quarterly reports did not reveal any instances of non - compliance. SELF - EVALUATION The Consolidated Plan identified as a priority need those residents with special needs (non - homeless) with severe mental illness and safe, stabilizing and creating affordable housing for low -and moderate - income Federal Way residents. These priority needs were met in CDBG Program Year 2013 through the CDBG- assisted programs. Over the last two program years, decent housing was provided with the acquisition of 10 properties acquired /rehabilitated with NSP3 funds. Additionally, 13 single - family -owned housing units were rehabilitated through the City's Emergency Housing Repair Program. Please see the Appendix to this report for additional information on the City's progress of meeting priority needs and see the General Questions /Objectives section of this report and the Appendices for information on activities that principally served low- and moderate - income persons. a) Indicators best describing the results The indicators that describe the results of the impact on needs identified in the Consolidated Plan are the numbers and demographics of the persons served by the CDBG- funded activities. Please see the Appendices for data on the number of beneficiaries served and their demographic information. b) Barriers negatively impacting fulfillment of the strategies and overall vision The single most important barrier that had a negative impact on fulfilling the strategies, objectives, and overall vision goal of the City's CDBG Program was the lack of CDBG Entitlement or other local, state or federal funds to meet all of the objectives outlined in the Consolidated Plan. GOALS ON TARGET The goal of regenerating the City of Federal Way from within by revitalizing its inner -City neighborhoods and maximizing the economic development potential contained therein is on target for most objectives identified in the Consolidated Plan. The delivery of Public Services provides improvements to the City's living environments. The provision of decent housing through the NSP3 and the Housing Repair Program continues to meet the objective of providing decent housing identified in the Consolidated Plan. LEAD -BASED PAINT All housing rehabilitation projects complied with the lead -based paint requirements. As appropriate, City staff provided information concerning lead hazards to our project beneficiaries. HOUSING HOUSING NEEDS 1) Specific Housing Objective: Support homeownership, focusing on programs that assist homeowners to retain and maintain their homes, and offer new homeowner opportunities. Evaluate progress in meeting specific objective of providing affordable housing. Within January 1 to December 31, 2013 program year: Thirteen single -unit emergency housing rehabilitation projects were completed. The projected unit goal was eighteen; therefore 72% of the projected goal was achieved. b. Evaluate progress in providing affordable housing that meets the Section 215 definition. The program did not assist in the construction of new rental or ownership housing during the grant period. c. Efforts to address "worst- case" housing needs and housing needs of persons with disabilities. The City provided project funds through NSP3 and /or CDBG which addressed housing needs for six (6) disabled residents PY 2013. Additionally, NSP3 and CDBG funds were invested into housing addressing worst case housing needs: Provided housing rehabilitation activities for 10 extremely low income (0 -30% MFI) existing homeowners. Provided housing rehabilitation for four (4) very low income (31 -50% MFI) existing homeowners. ➢ Provided housing rehabilitation for four (4) low income (51 -80% MFI) existing homeowners. PUBLIC HOUSING STRATEGY No actions were taken by the program relative to Public Housing in 2013. BARRIERS TO AFFORDABLE HOUSING Federal Way devoted a significant amount of its limited CDBG funds in 2013 to housing program activities, primarily housing rehabilitation. The city reviewed its policies during the development of the Annual Action Plan and Consolidated Annual Performance and Evaluation Reporting for the CDBG program. During PY 2013, the housing rehabilitation program completed 13 rehabilitation projects. This created opportunities for decent housing with new / improved affordability and an increase in the supply of affordable housing through rehabilitation and limited construction. Federal Way's 2012 -2016 Consolidated Plan and Analysis of Impediments (AI) includes a discussion of issues that continue to constitute barriers to affordable housing in the City. The City uses education and referral on its website as activities aimed at reducing or eliminating barriers to fair housing for lower - income persons wishing to reside in the City. While the City's 2013 AAP did not contain a specific allocation of funds to fair housing activities, the city spent approximately $2,000 in Administrative funds implementing recommendations in the Al. HOME /AMERICAN DREAM DOWN PAYMENT INITIATIVE (ADDI) Not applicable to the City of Federal Way's CDBG Program. HOMELESS HOMELESS NEEDS AND PREVENTION The City of Federal Way provided $77,000 to support local programs like the REACH OUT Shelter and agencies such as Catholic Community Services, Federal Way Community Care Giving Network and St. Vincent DePaul's Emergency programs that support individuals on the verge of becoming homeless. The City supported the Multi- service Center and FUSION Transitional Housing programs, both of which implement an intensive Case Management Services Program for people on the verge of homelessness and homeless persons within our community. These programs assisted 145 individuals. The City of Federal Way participates in the Greater Seattle /King County Continuum of Care. The City did not receive direct funding from the Homeless Super NOFA. EMERGENCY SHELTER GRANTS (ESG) The City does not receive ESG funds. COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT 1) Relationship of CDBG Funds to Goals and Objectives The City's 2013 program focused on addressing the highest priority needs as identified in the Consolidated Plan — economic development, housing rehabilitation and public service needs. This is evidenced by the activities undertaken: a housing rehabilitation program; small business and microenterprise loan programs; commercial exterior improvement program; technical assistance to microenterprise and small businesses; health and emergency services and direct assistance to presumed benefit clientele. Progress was made in achieving the 2012 -2016 strategies and the 2013 one -year goals and objectives during the reporting period. The priority needs of assisting low- and moderate - income households were met in that households were able to access public services that meet basic needs; projects enabled households to own or occupy their homes affordably, and assisted the community in preventing blighting conditions and support economic development. Please see Appendix A for a comparison of achievements compared to goals for each program. 2. Changes in Program Objectives There were no changes in program objectives in 2013. 3. Assessment of Efforts in Carrying Out Planned Actions The City of Federal Way pursued all available resources outlined in the Consolidated Plan. All proposed activities were either completed within the program year or are substantially planned or underway. The City was asked for a Certification of Consistency letter with the Consolidated Plan during the 2013 program year from DEVCO Inc. for the Park 16 Project in Federal Way. The City did not provide the letter of Consistency since the project did not meet the goals and policies of the City's Comprehensive Plan. During the 2013 program year, the City made every effort to implement the Consolidated Plan in accordance with HUD regulatory requirements and timeliness expectations. 4 Funds Not Used for National Objectives The City used all CDBG funds on activities that met national objectives. S. Anti - displacement and Relocation — for activities that involve acquisition, rehabilitation or demolition of occupied real property No households were displaced during the implementation of the City's 2013 CDBG program. 6. Low /Mod Job Activities — for economic development activities There were no economic development activities undertaken that required job creation as a component of the CDBG investment. 7. Low /Mod Limited Clientele Activities — activities not falling within one of the categories of presumed limited clientele low and moderate income benefit The City requires that income documentation is maintained by subrecipients for Low /Mod Limited Clientele Activities not satisfying "presumed limited clientele" criteria. 8. Program income received The City received $409.65 in program income in 2013 from the one CDBG Microenterprise loan repayment. 9. Prior period adjustments Not applicable 10. Loans and other receivables The City made one CDBG microenterprise loan in 2013.The current receivables are $18,500. 11. Lump sum agreements Not applicable 12. Housing Rehabilitation See information previously presented about our Emergency Housing Repair Program. 13. Neighborhood Revitalization Strategies Not applicable as the City has not applied for a designated NRSA. ANTIPOVERTY STRATEGY The City's Emergency Housing Repair and Job Training programs are important antipoverty activities funded by the City's CDBG program. CDBG provided $150,000 of CDBG funds to the City's Emergency Housing Repair Program, which assisted 13 Federal Way residents. Without safe, secure, permanent housing nobody can hope to rise out of poverty. Providing funding to Multi- Service Center and to Highline Community College enabled Federal Way residents to access work skills training and technical assistance in obtaining employment and starting and /or expanding a business. NON- HOMELESS SPECIAL NEEDS POPULATION NON - HOMELESS SPECIAL NEEDS No supportive housing development activity to report. In 2012, the non - homeless, special needs population was supported through assistance provided to the community public service agencies previously described. SPECIFIC HOPWA OBJECTIVES Not Applicable OTHER NARRATIVE Not Applicable APPENDICES THE APPENDICES CONTAIN INFORMATION REGARDING PERFORMANCE ASPECTS OF THE 2012- 2016 FIVE -YEAR AND 2013 CONSOLIDATED PLAN. THE IDIS REPORTS ARE MADE AVAILABLE TO PROVIDE ADDITIONAL DETAIL ON SPECIFIC CONSOLIDATED PLAN PROJECT ACTIVITIES SUCH AS ANNUAL AND CUMULATIVE ACCOMPLISHMENTS, AS WELL AS FINANCIAL INFORMATION REGARDING FUNDING THAT HAS BEEN REQUESTED OF HUD FOR EACH ACTIVITY. SUPPLEMENTAL REPORTS FROM THE HUD IDIS SYSTEM ARE AVAILABLE UPON REQUEST TO THE CITY. THESE INCLUDE CDBG ACTIVITY SUMMARY REPORT, CDBG HOUSING ACTIVITY REPORT, GRANTEE ACTIVITY SUMMARY REPORT, AND ACCOMPLISHMENTS SUMMARY REPORT. APPENDIX A ASSESSMENT BETWEEN CONSOLIDATED PLAN STRATEGIES & ACCOMPLISHMENTS STRATEGY — DECENT HOUSING Strategy & Obj. Target Funds 5 —Year Accomplishments (2012 -2016) Description of 2012 Project Code population & expected Spent 2013 successes 5 yr. Cumulative Current Total All results Goal Prior Yr. Yr. CP Yrs. Support home- Seven unduplicated ownership Households Federal Way residents by assisting assisted to received housing repair owners to 1.2 maintain $33,346 81 25 13 37 services to help them maintain their housing 1770 maintain their homes. homes (repaired). STRATEGY. SUITABLE LIVING ENVIRONMENT Strategy & Obj. Target Funds 5 —Year Accomplishments (2012 -2016) Description of 2013 Project Code population & expected Spent 2013 successes 5 yr. Cumulative Current Total All results Goal Prior Yr. Yr. CP Yrs. 135 unduplicated Provide a Federal Way residents safety net of Persons received safety net services to 12 receiving $54,724 642 365 135 500 services. stabilize safety net 1770 households services who are in crisis or at risk Improve accessibility/ use of existing and new city facilities/ Improvements No facility projects construct 1.2 serving LM neighborhoods $0 4 0 0 0 funded in 2012. improvements support revitalization strategies Provide 3.1 Persons 113 unduplicated services to receiving Federal Way residents households to self - sufficiency received services to help them services $36,281 262 -830 135 113 248 help them achieve self - on the path sufficiency. toward self sufficiency STRATEGY: EXPAND ECONOMIC OPPORTUNITIES Strategy & Obj Target Funds 5 —Year Accomplishments (2012 -2016) Description of 2012 Successes Project Code Population Expended SL- 3 Economic Opportunity 5 Yr. Cumulative Current Total & expected 2013 results Goal Prior Yr. Yr. All CP Yrs. Encourage Jobs created or Eleven (11) unduplicated Federal the creation 1.1 retained for LM $28,600 90 11 13 24 Way jobs created through Start and growth of persons Zone and SBDC investment businesses Encourage LM -owned the creation 1.2 businesses assisted/LM $50,000 480 109 91 200 109 FW residents received and growth neighborhoods technical assistance. of businesses assisted HUD Outcome /Objective Codes Availability /Accessibility Affordability Sustainability Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL- 3 Economic Opportunity EO -1 EO -2 EO -3 APPENDIX B 1 HUD IDIS FORM - PR26 - SUMMARY FINANCIAL REPORT COUNCIL MEETING DATE: March 18, 2014 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) GRANT — TARGET ZERO AMENDMENT #1 POLICY QUESTION: Should the City of Federal Way / Federal Way Police accept the additional funding of $6,528 from WTSC for the Target Zero Teams Project, bringing the total funding to $13,056? COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: March 11, 2014 SAFETY COUNCIL COMMITTEE (PRHS &PS) CATEGORY: " ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: LIEUTENANT KURT SCHWAN DEPT: Police Attachments: 1. PRHS & PS Memo 2. Amendment #1 to MOU between FWPD and WTSC Options Considered: 1. Accept Proposal 2. Reject Proposal MAYOR'S RECOMMENDATIO MAYOR APPROVAL: i DIRECTOR APPROVAL: Co ittee C cil Initial CHIEF OF STAFF. ✓.lr y �►*� J h Committee Council COMMITTEE RECOMMENDATION: I move to forward approval for the City of Federal Way to accept the additional funding from WTSC to the February 18, 2014 City Council Agenda. Committee Chair Committee Member Member PROPOSED COUNCIL MOTION: "I move approval for the City of Federal Way to accept Amendment #1 to the WTSC MOU Target Zero Team Projects for additional funding of $6,528. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 11, 2014 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Interim Chief of Police SUBJECT: Amendment #1 to WTSC Target Zero Team DUI Patrols Backiround The Washington Traffic Safety Commission (WTSC) and the City of Federal Way have an existing partnership, focused on Target Zero Team Projects. WTSC funding has allowed Federal Way Police to strengthen DUI and Seatbelt enforcement through overtime funded patrols. Proposal The City Of Federal Way accepted a Memorandum of Understanding (MOU) for a term of. October 01, 2013 through September 30, 2014 for $6,528.00 at the City Council Meeting on November 19, 2013. Amendment #1 to the above MOU increases the funded amount to a total of $13,056. Funding Source Washington Traffic Safety Commission (WTSC). ��i 9TATf F x �yl IB69 �Cy AMENDMENT #1 TO Memorandum of Understanding BETWEEN FEDERAL WAY POLICE DEPARTMENT and WASHINGTON TRAFFIC SAFETY COMMISSION THIS AMENDMENT #1 is made and entered into by and between the FEDERAL WAY POLICE DEPARTMENT and the WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC). Original Term: October 1, 2013 - September 30, 2014 IT IS THE PURPOSE OF THIS AMENDMENT #1 to increase the amount of funding available to Federal Way Police Department for the project titled: Target Zero Teams, South King County Target Zero Task Forces.' IT IS, THEREFORE, MUTUALLY AGREED THAT: Term: This Amendment is valid from October 1, 2013 ' through September 30, 2014. CFDA #: The CFDA number for additional funds included in this Amendment is 20.616. 6. Grant Amount: This Amendment .increases by $6,258 the amount available to the Federal Way Police Department for Target Zero Teams enforcement. Thus the total amount of funding available to Federal Way Police Department will be $13,056. This Amendment #1 will not be binding unless and until it is signed by persons authorized to bind each of the parties. Page 1 of 2 IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT: ..g '-'- //------ -, (Federal Way Police Department) -1 /s (Dat ) (Washington Traffic Safety Commission) (Date) Page 2 of 2 SUBJECT: PURCHASE OF TWO ADDITIONAL AUTOMATED LICENSE PLATE READERS (ALPRS) POLICY QUESTION: Should the Federal Way Police purchase two additional Automated License Plate Readers? COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: March 11, 2014 Council Committee - (PRHS &PS) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Stieben, Lieutenant Police t DEPT: Attachments: 1. PRHS &PS Staff Memo 2. Auto Additions Quote Options Considered: 1. Accept the recommendation to purchase two additional Automated License Plate Readers (ALPRs). 2. Reject the recommendation to purchase two additional Automated License Plate Readers (ALPRS). MAYOR'S RECOMMENDATION: MAYOR APPROVAL: CHIEF OF STAFF: DIRECTOR APPROVAL: Initial COMMITTEE RECOMMENDATION• move to forwards e request to purchase two additional Automated License Plate Readers to the March 18, 2014 City Council consent agenda for approval. svj't� 4T-k� Committee Chair PROPOSED COUNCIL MOTION: "I move approval of the purchase of two additional Automated License Plate Readers and authorize Interim Chief Andy J. Hwang to make this purchase. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # • DENIED 1sT reading • TABLED/DEFERRED/NO ACTION Enactment reading • MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 11, 2014 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy Hwang, Interim Chief of Police SUBJECT: Request to purchase two Automated License Plate Readers (ALPR) as an expansion of the current program Background An automated license plate reader (ALPR) is a vehicle mounted device that reads and stores license plates captured through one of its three cameras. This technology was developed over 25 years ago in the United Kingdom and has been in use for domestic law enforcement for over ten years. Once the system is installed there is very little maintenance required by the user or information technology professional. The user simply runs an update twice per day so the most current "hot list" is in the database. The "hot list" is a comprised of data wirelessly updated from the National Crime Information Computer (NCIC). Some examples of the options include stolen cars, wanted persons, AMBER alerts, missing persons, sex offenders, gangs and terrorists, and protected persons. Reading more plates enhances public safety because officers are more likely to discover wanted subjects, some of whom are actively committing crimes and traffic offenses. An officer using traditional methods to read and run license plates will average 20 -50 plates per shift whereas an officer driving an ALPR equipped vehicle will read several thousand in the same amount of time. When license plates are manually entered an officer can expect to recover three or four stolen autos per year. An officer driving the ALPR equipped patrol vehicle in Federal Way averaged between 50 -75 stolen recoveries per year. There is a safety consideration as well since traditional methods require an officer to look away from the road while driving and the ALPR does the same thing while the officer is focusing on driving. In 2009, the Federal Way Police Department secured a $30,000 grant to purchase and install an ALPR. Improvements in technology and manufacturing have driven the price of new units down significantly. A quote for $39,290 was obtained from Auto Additions for the purchase and installation of two additional systems. The recommended funding source for this initiative will be the Traffic Safety Fund. The recommendation is for the approval of the Federal Way Police Department to purchase two additional ALPRs to enhance our capability to investigate crime and traffic offenses to make our streets safer and protect our citizens. 3925 Fairview Industrial Dr. SE , Salem Or 97305 503 - 393 -3910 Lt. John Stieben Federal Way WA Police Department John .Stieben @cityoffederalway.com January 10, 2014 REF: Two (2) Mobile Law Enforcement Automatic License Plate Recognition (ALPR) 3- Camera System with "PAGIS" and BOSS. Lt, Stieben Thank you for the opportunity to quote our Mobile Law Enforcement Automated License Plate Recognition (ALPR) System referred to as PAGIS. On September 4, 2012, 3M Company completed its acquisition of the business of Federal Signal Technologies Group, including PIPS Technology. PIPS Technology has been the industry leader in Automated License Plate Recognition (ALPR) systems worldwide for over 20 years with over 20,000 cameras in operation in 33 countries. 3M is a global leader in providing traffic products, systems and services for transportation safety, traffic management, vehicle registration and commercial transportation markets for over 70 years, making PIPS Technology a natural fit to the 3M business. 3M is committed to provide the same level of quality that made PIPS Technology an industry leader. In October of 2012 Auto Additions became a Distributor for PIPS /3M and is the only Authorized dealer/ installation facility in Oregon and Washington. When considering an ALPR vendor I hope you will take into consideration the following key points about our company: • Our only market focus is specializing in Automated License Plate Recognition technologies • As an Original Equipment Manufacturer, we design, manufacture, and develop our own hardware and software — we control the quality and support of our products from start to finish. • All of our mobile ALPR products are manufactured in the USA (Knoxville, TN). • 3M offers an ALPR "back -end" analysis software package (Back Office Server Software: BOSS) that provides data- mining of "historic" license plate information obtained and stored from all deployed mobile (and fixed) systems from within your department which can be integrated with other PAGIS / BOSS users to share and data mine their historic plate information. • We have established sales and support offices in California, Illinois and Tennessee. • We are partnered with many other law enforcement agencies in California and have first level (sales, installation, trouble- shooting, replacement of broken /damage parts, etc) support partners located in Northern California, Washington and Oregon. 3925 Fairview Industrial Dr. SE , Salem Or 97305 503 - 393 -3910 I am pleased to provide you with the following pricing for one (2) three - camera new Slate "low profile" ALPR system "hard" mounted and integrated into your existing MDC system in your patrol vehicle and BOSS with Mapping installed on your agency provided server. SLATE - 810 -LE -G Three camera system includes a Slate low profile $16550 2 $33100 camera with 810nm illumination, SupeRex III processor, camera cable /connector(s), GPS module, PAGIS software, 3M ANPR /OCR engine, client/server architecture, lightbar mounting bracket(s) and plate(s) for approved lightbar assemblies. A system design questionnaire is required to be completed to gather configuration detail before an order is accepted by 3M. BOSS -ADMIN Back Office System Software for PAGIS User 1 included Administration, Data Analysis and Database Management using MSDE, providing administrator and two concurrent users. *BOSS is provided with Microsoft SQL Express which has a 10 GB database size limit. 3M strongly recommends a full Microsoft SQL database license for any system with more than two mobile vehicles or fixed sites. BOSS MAP Advanced mapping utilizing Bing Maps. Provides 1 included enhanced mapping functionality including satellite imagery, bird's eye, and multiple view options (must have BOSS - ADMIN). INSTALLATION Installation by 3M authorized facility Auto $700 2 $1400 Additions, Salem Oregon /Lacey Wa or at on site location SRVC -FE- Field Engineering services for commissioning and $1,800 1 $1,800 MOBILE training (travel and living expenses included). PIPS SRVC- MAINT- Annual maintenance cost for the 3M 3- camera $1,400 2 $2,800 MOBILE3 mobile system including the PAGIS in -car display *Optional software and OCR. Coverage begins after initial 1 yr warranty expires. Shipping $95 1 $190 Ni-_ �mmamm_.Paam R,}'b tit 3925 Fairview Industrial Dr. SE , Salem Or 97305 503 - 393 -3910 This quote is valid for 120 days and is subject to 3M's terms and conditions of warranty and sales Our quote includes installation on the system. All 3M equipment hardware and software is covered by a one -year parts and labor warranty. Maintenance agreements are available for both our hardware and software products. These agreements supply you with upgrades and improvements to our Optical Character Recognition (OCR) engine for enhanced plate detection capabilities and software upgrades for BOSS and PAGIS in addition to all hardware sold by 3M (cameras, processor, cables, connectors and /or touch screen monitor). The cost for this optional coverage is $1,500, per system, per year, for the second year and each year thereafter (after initial warranty expiration). Please let me know if you require any other information. I can be reached directly at 503- 339 -5379 (cell) or 503 - 393 -3910 (office) should you have any questions regarding the content of this quotation. We look forward to partnering with your organization. Kindest regards, D. Scott 0yel D. Scott Dye General Manager PIPS Distributor Oregon and Washington (Retired Police Lieutenant) Scott.dye@soncel Ina. com Total $39,290.00 Payment Terms Net 30 Days This quote is valid for 120 days and is subject to 3M's terms and conditions of warranty and sales Our quote includes installation on the system. All 3M equipment hardware and software is covered by a one -year parts and labor warranty. Maintenance agreements are available for both our hardware and software products. These agreements supply you with upgrades and improvements to our Optical Character Recognition (OCR) engine for enhanced plate detection capabilities and software upgrades for BOSS and PAGIS in addition to all hardware sold by 3M (cameras, processor, cables, connectors and /or touch screen monitor). The cost for this optional coverage is $1,500, per system, per year, for the second year and each year thereafter (after initial warranty expiration). Please let me know if you require any other information. I can be reached directly at 503- 339 -5379 (cell) or 503 - 393 -3910 (office) should you have any questions regarding the content of this quotation. We look forward to partnering with your organization. Kindest regards, D. Scott 0yel D. Scott Dye General Manager PIPS Distributor Oregon and Washington (Retired Police Lieutenant) Scott.dye@soncel Ina. com COUNCIL MEETING DATE: MARCH 18, 2014 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: PURCHASE OF SIGNAGE AND EQUIPMENT FORNEW POLICE SUBSTATION POLICY QUESTION: Should the Police Department be allowed to use Traffic Safety Funds to pay for signage and equipment at the new Downtown Police Substation? COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: March 11, 2014 Council Committee - (PRHS &PS) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other — Information only STAFF REPORT BY: Steve Neal, Commander DEPT: Police Attachments: 1. PRHS &PS Staff Memo 2. Bidding paperwork for sign estimates 3. License agreement Options Considered: 1. Accept the recommendation to use Traffic Safety Funds 2. Reject the recommendation to use Traffic Safety Funds MAYOR'S RECOMMENDATION: MAYOR APPROVAL: DIRECTOR APPROVAL: mittee uncil CHIEF OF STAFF: Com Council COMMITTEE RECOMMENDATION: "I MOVE TO FORWARD THE RECOMMENDATION FOR THE CITY OF FEDERAL WAY To PURCHASE THE SIGNS AND EQUIPMENT FOR THE NEW POLICE SUBSTATION" Committee Chair *ComLmitte Member Co ittee Member Proposed Council Motion: "I move to approve the recommendation for the City of Federal Way to purchase the signs and equipment for the new Police Substation " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 15T reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: February 18, 2014 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Interim Chief of Police SUBJECT: Request to purchase signage and equipment for the new Downtown Police Substation. Background In January 2014 the police department was given a unique opportunity to expand community oriented policing in the downtown area near the Transit Center. The property management company at 31620 23`d Avenue South (Parklane Executive Center) had vacant office space that was extremely suitable for a Downtown Police Substation. During a conversation between Mayor Ferrell and Pat Rhodes (the owner of the building), Mr. Rhodes offered the 2,000 sq. ft. vacant space to the police department to use as a substation. A substation is a mini police office that has a limited number of services — computer workstations, meeting rooms, offices, storage, public information sources, and report writing areas. The space was offered to us on a rent -free basis. Law Department reviewed the licensing agreement and entered into an agreement with the property management firm, effective February 1, 2014 to January 31, 2015. In order to enhance the public visibility of the substation, the police department seeks to add code - approved monument and building signs. After a competitive bid process, the estimate for signage related costs is nearing $16,000. The lowest bid is from Vilma Signs, a company that is located in Federal Way. To facilitate the ability of officers to write traffic collision / citations and crime reports, the police department seeks to add computers and networking equipment. The estimate for technology related costs is approximately $6,435. The total cost of the project would be approximately $22,435. Because the office and computer equipment will be used for traffic related functions (traffic reports and citations) we recommend the use of the Traffic Safety Fund. New phones would not be needed because they can be repurposed from inventory that already is in use at the main police department. The Sector traffic software would need to be installed so that officers can generate collision reports and citations. •4-+ 4> 4) Cc r■■r s� ■ y+l r t ■C w � +.w ■� rte' tli � amp too im CU 0 CL {�`A war■ YT a� x V W c cu it /U) /� *M W r7 r 40 ,+rr CL v 4; 0 Sim WON CL iA c W V ■C LO T co 0 .�T coVM/ X i V . CO W N . CO Z Q m 0 L:7- !,A 1, R Q .0 Q3 QJ Q`1 O R h fi Q, 41 � O i7 O CL d •� c 0 t!1 D U O 00 { e� ck a 1 t L (Y7 (Y) t Ln Ln W X i C �m i O - Cl- Zz sd `J 4) s U) O ■ r� #I! A #A C V w■■■r■ 4) CL V T rCL �■r 4 m i i A� V cc #° �+ cu W V rarrr i CLi rrrr i 0 W tCt � cc 4) ri;w eS Y m 4A •r� T rrw a CL a c� s 4A ttr. 3 Q 4r ¢� � Q 0 j I a-.. � � I CL E u f Cr lfl t � � 4 � s ON. 0 M M t Ln Ln S V ry { o s f3 ' J��j Vilma's Signs 30432 Military Road S WA 98003 I Name /Address I FEDERAL WAY POLICE DEPARTMENT Joshua Haglan 253- 261- 5609 33325 8th Ave. South Federal Way, WA 98003 Estimate Date Estimate # 2/26/2014 59. Project Description Qty Rate Total NON ILLUMINATED WALL SIGNS WITH DIMENSIONAL 2 1,239.50 2,479.00T LETTERING " POLICE "TO BE APPROXIMATELY 17" HAND DOWNTOWN SUBSTATION TO BE PROXIMATELY 5" HEIGHT LETTER CONSTRUCTION TO BE OF HIGH DENSITY FOAM WITH COLOR TO BE APPROVED PRIOR TO MANUFACTURE POLICE - 17" "DOWNTOWN SUBSTATION - 5" INSTALLATION 2 225.00 450.00T MONUMENT SIGNS ONE SIDE CONFIGURED IN A V SHAPE 1 11,025.00 11,025.00T RENDERING WILL INCLUDE DRAW TO SCALE WITH FOUNDATION AND ALL DIMENSION OF SIZED OF SIGNS AND COLORS WILL BE SUBMITTED SIGNS SIZE T -9.75 W X 4'-4" HEIGHT WITH SIGN FACE LETTERING TO BE DIMENSIONAL SIGNS WILL BE ALUMINUM OBSTRUCTION FOR DURABILITY INSTALLATION OF SIGNS 1 650.00 650.00T ADDITIONAL COST WILL BE INVOICE SEPARATELY FOR SIGNS PERMIT IF CUSTOMER REQUESTED TIMELINE FOR THIS PROJECT 4 TO 6 WEEKS ( START TO FINISH) Subtotal $14,604.00 Sales Tax (9.5 %) $1,387.38 Total $15,991.38 LICENSE AGREEMENT BETWEE14 BALLI ROAD, LLC and THE CITY OF FEDERAL WAY THIS AGREEMENT ("Agreement') made this 22nd day of January, 2014, by and between BALLI ROAD, LLC, a Washington Limited Liability Company hereinafter referred to as "Licensor', and the CITY OF FEDERAL WAY, a municipal corporation of the State of Washington hereinafter referred to as "Licensee WHEREAS, Licensor is the owner of certain real property that includes a vacant office space containing fixtures and equipment located at 31620 23`d Ave S, Suite 102, Federal Way, Washington 98003 (the "Property"); and WHEREAS, the City's Police Department needs an indoor facility to use as a downtown substation; and WHEREAS, Licensee relieves that the Property will be sufficient to accommodate a downtown substation within the existing retail space within the Property; and WHEREAS, Licensor has agreed to permit Licensee to use the Property for such police office use subject to certain conditions; and WHEREAS, Licensee desires to use the Property, subject to the terms and conditions provided for herein. NOW, THEREFORE, for good and valuable consideration, the receipt of which are hereby acknowledged and the terms of which are hereinafter outlined, the parties agree as follows: 1. Licensor hereby grants to Licensee a temporary, non - perpetual, non- exclusive license (the "License") to occupy and use a portion of the Property for use as a substation of the Federal Way Police Department. Licensee's use of the Property shall be in compliance with any and all conditions of any applicable permits, licenses and other governmental and regulatory approvals and in compliance with all applicable laws, statutes, and governmental rules and regulations. This License will be used by Licensee and its employees, agents, and representatives, subject to all the terms and conditions of this Agreement. 2. Licensee shalt not be required to pay Licensor rent for the use of the Property during the tern of this Agreement. 3. Licensee shall not be required to pay for electric utilities associated with the lighting and /or heating of the Property during the term of this Agreement. 4. Licensor hereby grants to Licensee the non - exclusive right and privilege to enter on the Property for the purposes set out herein. Licensee's use of the Property shall be conducted in a manner whereby it will not preclude or interfere with Licensor's use of the Property and/or any adjacent property. In addition, Licensee agrees that the retail space will be available to Licensor with 24 hours' notice to Licensee for the purpose of showing the space to potential renters. 5. The Property may be used by Licensee solely for the purpose described in paragraph 1 herein, during the License Term which shall be limited to the days commencing on February 1, 2014 and ending on January 31, 2015. If at any time during the course of this License Agreement the retail space is rented to a new renter, Licensor may choose to allow Licensee to utilize similar retail space within the Property subject to the same conditions listed in this License Agreement. 6. Licensee agrees that it shall use the Property for only the stated purposes and no other purpose. Licensee shall be solely responsible for undertaking the activities on the Property in a safe, secure and careful manner without waste or damage to the Property or improvements thereon. Licensee "- "-- will nod be a nuisance or menace to other Tenants in the Buiidmg and serial I not in any way interfere w the quiet enjoyment of such other tenants. Additionally, Licensee shall clean up and remove any debris created by such activities prior to the termination of the Term of this License. Licensee hereby acknowledges and agrees that it has inspected the Property and examined all conditions thereon relative to Licensee's use thereof, and that Licensor makes no, and expressly disclaims, any warranty or representation as to the condition of Property, its safety or suitability for Licensee's intended activities, or as to any improvements thereon, whether express, implied or arising by operation of law, including, without limitation, any warranty of fitness for any particular purposes. 7. Notwithstanding anything contained herein to the contrary, Licensor may terminate this Agreement early for any reason with thirty (30) days notice upon Licensor's notification to Licensee. On early termination of the License granted by this Agreement, as well as on the natural termination of this License on January 31, 2015, Licensee shall quietly and peaceably surrender the Licensor's Property in a manner that fully complies with all applicable state, federal, or local statute, regulation or ordinance and will leave the Licensor's Property in as good condition as such Property was in at the time of Licensee's entry on the Property under this Agreement. Furthermore, the terms of this Agreement that would, by their nature, survive termination, including, without limitation, the terms that govern Licensee's removal obligations and Licensee's indemnification obligations, as well as this survival provision, will survive any termination or expiration of this Agreement. 8. Licensee agrees to defend and to indemnify and hold Licensor, its parent, subsidiaries, affiliates, and its and their officers, directors, shareholders, agents, employees, and representatives harmless from and against any and all losses, costs, claims, damages, and liabilities, including reasonable attorney's fees, court costs, and fees of expert witnesses, arising from Licensee's use of the Property and from any of Licensee's activities conducted on the Property in connection with Licensee's use of the Property, specifically including the use and activities of ticensee's employees and invitees. 9. During the Term hereof, Licensee shall have in full force and effect commercial general liability insurance with respect to Licensee's use of the Property and the activities and operations of Licensee on the Property, with a limit for bodily injury, death, property damage and personal injury of not less than One Million Dollars ($1,000,000.00) per occurrence. Two Million Dollar ($2,000,000) general aggregate. A certificate of insurance shall be delivered to Licensor evidencing the coverage required herein prior to commencing any activity on the Property. Licensee' shall include Licensor and Licensor's property manager, Power Property Consultants, Inc., as additional insureds on the policy. 10. Licensee may not assign its rights hereunder without first obtaining Licensor's approval, which may be granted or withheld in Licensor's sole discretion. 11. This Agreement shall constitute the entire - agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement. No alteration, modification, amendment, or waiver hereto shall be valid unless evidenced by a writing signed by both parties hereto. 12. Licensee shall not permit the roads or any driveways, sidewalks or other rights -of -way adjacent to the Property to be obstructed or disturbed in connection with the use of the Property. 13. All- notices, demands, or requests required or permitted to be given under this Agreement shall be hand- delivered or sent by mail, return receipt requested and addressed to the parties as follows: LICENSOR. Balli Road, LLC c/o Power Property Consultants, Inc. 31620 23id Ave S #200 Federal Way, WA 98003 Attn: John Hunt Tel.: 253 - 214 -2141 LICENSEE: Federal Way Police Department Attention: Commander Chris Norman 33325 a Avenue S Federal Way, WA 98003 Tel.: (253) 835 -6732 14. The failure of either party to this Agreement to insist upon the performance of any of the items and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as thereafter waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred. 15. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full ford and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision. 16. This Agreement may be executed in one (1) or more counterparts, all of which taken together shall constitute one (1) instrument and constitutes the entire Agreement between the parties as to the subject matter herein described. 17. Licensee has inspected the Property and accepts the space in its current state "as -is." Licensee, at Licensee's sole cost, will be responsible for all improvements, repairs and maintenance in the Property during their tenancy. 18. Licensee, at Licensee's sole cost, may install signage. Licensor will review and approve signage and proposed location prior to signage installation. At the end of the tenancy, whether by natural or early termination, Licensee, at Licensee's sole cost, will have the signage removed and the impacted area retuned to its condition prior to signage installation. 19. Licensee is granted a non- exclusive license to use the designated parking areas in the Project for the use of motor vehicles during the term of this Agreement. Licensor reserves the right at any time to grant similar non - exclusive use to other tenants, to promulgate rules and regulations relating to the use of such parking areas, including reasonable restrictions on parking by tenants, employees and invitees, to designate specific spaces for the use of any tenant, to make changes in the parking layout from time to time, to limit Licensee's use of the parking areas to eight (8) unassigned parking stalls, and to establish reasonable time limits on parking all at Licensor's sole discretion Aside from the stated exception below, overnight parking is prohibited, and any vehicle of Tenant, its employees, guests or invitees violating this or any other vehicle regulation adopted by Licensor is subject to removal without notice at Licensee's expense. The Parties agree that two parking stalls, the selection of which is to be mutually agreed upon by the Licensor and the Licensee, will be designated as police use only. These stalls will be located for maximum visibility to the adjacent streets and transit center and may have a marked patrol car present at certain times to deter criminal activity. Any and all costs associated with markings or signage for these designated spaces will be borne by the Licensee. IN WITNESS WHEREOF, Licensor and Licensee have executed this Agreement as of the date and year first set forth above. LICENSEE: CITY OVIEPE,RAL WAY r J errafl. Mayor ATTEST: APPROVED AS TO FORM: 3 LICENSOR: ROAD, BALLI Mana6er STATE OF WASHINGTON ss. COUNTY OF On this day personally appeared before me Patrick Rhodes, to me known to be the Manager of Bath Road, 11C that executed the foregoing instrument, and acknowledged the said Instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. GIVEN my hand and official seat this &- day of _.jEbl 2014. Notary's signature . Notary's printed name ��,�'►�� #tlittft Notary Public in and for the Stale of W�fningtot�. `L.r;►at._ My commission expin s—IS23 -1(�,_,._. M 4 SUBJECT: FLOWER BASKET INSTALLATION FOR CITY CENTER POLICY QUESTION: Should the Council appropriate $20,000.00 for the purchase, installation and maintenance of Flower Baskets in the City Center for the year 2014? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: March 11, 2014 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Marwan Salloum, P.E., Deputy Public Works Director DEPT: Public Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................... ... ............. ...... . . . . . ................................. . ......................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... . ..... . ... . .. . . . . . . . . . . ...................... . . . . . . . .............. Attachments: Parks, Recreation and Cultural Resources Committee Memorandum dated March 11, 2014. Options Considered: 1. Appropriate $20,000.00 for the purchase, installation and maintenance of flower baskets within the City Center for the year 2014. 2. Do not appropriate $20,000.00 for flower baskets for the year 2014 and provide direction to staff. . . . . . . . . . . . . . . . . . . . . . ............................................... ............................................................................................................................................................................................................................................................................................................................................................................................................................. ....._........._.____......_... MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 18, 2014 City Council Consent Agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: o ttee • Co cil Initial CHIEF OF STAFF: Committee Council COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 18, 2014 City Council Consent agenda for approval. 14'z1�-' J L& 4 � D%dPA�' Committee Chair Committee Member Co ifiittee Member PROPOSED COUNCIL MOTION: "I move approval of the appropriation of $20,000.00 for the purchase, installation and maintenance of Flower Baskets in the City Center for the year 2014" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: • APPROVED COUNCIL BILL # • DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 08/12/2010 RESOLUTION # Date: March 11, 2014 CITY OF Federal Way To: PRHSPS Council Committee From: Marwan Salloum, P.E. Deputy Director of Public Works Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. WYA Via: Jim Ferrell, Mayor Subject: Appropriation of funding for the purchase, installation and maintenance of Flower Baskets in the City Center for the year 2014. Background: Flower Baskets were budgeted for purchase, installation and maintenance from 2003 to 2011. In 2011, to meet budget constraints, flower baskets were eliminated from the budget. In response to a previous request from Council Member Honda, staff prepared the attached spreadsheet that outlines the cost for the purchase, installation and maintenance of flower baskets, banners and Holiday lights in the city center. Based on this information, Council Member Honda is proposing to appropriate $20,000 for the installation and maintenance of flower baskets in the city center for the 2014 year. Council Member Honda also requested to relocate the Flower Baskets on S 324th Street between 11 the Place S and 17th Ave S to be placed on 21St Avenue S between S 320th Street and S 316th Street. Possible sources of funding for the Flower Baskets are: 1. Downtown Redevelopment Fund 2. Mayor's Contingency Fund 3. 2013 Year End Balance 4. Lodging Tax Fund A O M ul 3 0� O w= W 3 3 W d N M W 3 N d 3 C. C. ID r S 3 rF S M A M M 1 N N N co Ci < -D ''�i 2 u N O) N W r) W W N o/ N C Tl W D Z Z 0 C 7 O rr m 0) O' O p ! C O 0_ O — v N O O C 3 O_ m m N 3 3 O O O Q- O �G 3 O � 1 = ti, 3 a m 1 O N , O �< cNi 3 m 3 3 cr O , M rr ,� m- 1 a m e o, o r+ d 0 rF �0 m W m 0 SL 01 rr o ,..f � m �: -0 m m rr m W �. 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ID r S 3 rF S M A M M 1 COUNCIL MEETING DATE: March 18, 2014 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION: COUNCIL POSITION ON KING COUNTY TRANSPORTATION BENEFIT DISTRICT PROPOSITION I POLICY QUESTION: Should the Council take a position on the King County Transportation Benefit District Ballot Proposition 1? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance Public Hearing ❑ City Council Business ® Resolution ❑ Other STAFF REPORT BY: N/A DEPT: Attachments: 1) Resolution in Support 2) Resolution in Opposition Options Considered: 1) Adopt Resolution in Support 2) Adopt Resolution in Opposition 3) Take no position MAYOR'S RECOMMENDATION: MAYOR APPROVAL: CHIEF OF STAFF: W A- Committee Council COMMITTEE RECOMMENDATION: N/A ► DIRECTOR APPROVAL: Initial Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to approve option _ " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE, COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 15T reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, Supporting the King County Transportation District Ballot Proposition No. 1. WHEREAS, traffic congestion is of a great concern to the citizens of Federal Way; and WHEREAS, Federal and State funding for road construction and maintenance projects designed to alleviate traffic congestion and enhance mobility is quickly becoming more difficult to obtain with fewer dollars; and WHEREAS, transit services such as King County metro transit help alleviate traffic congestion and provide mobility to residents for employment, education and obtaining basic services; and WHEREAS, many of the citizens of Federal Way use the King County metro transit for transportation; and WHEREAS, King County Metro Transit faces significant cuts in services as the temporary Congestion Relief Charge expires this year; and WHEREAS, projected cuts include 600,000 hours of service countywide and eliminating four routes and reducing six others that serve Federal Way; and WHEREAS, State law provides for the establishment of transportation benefit districts and authorizes those districts to levy and impose taxes and fees to generate revenue to support transportation improvements and transit services; and WHEREAS, King County has established the King County transportation benefit district; and WHEREAS, the ballot proposition seeks to impose, for ten years, a sixty dollar vehicle fee Resolution No. 14- Page I of 3 Rev 1/10 and an additional one -tenth of one percent sales and use tax to be distributed as follows: A. Sixty percent to King County for the purposes of : 1. Preserving 2014 Metro transit level of service; 2. Covering administration costs for the low income fare program; 3. Adjust the King County biennial budget to reflect the above Metro transit revenues; B. Forty percent to the cities shared proportionately according to population; and; WHEREAS, the estimated annual income for the City of Federal Way is Two Million, Three Hundred Thousand Dollars ($2,300,000); NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The City Council ofthe City of Federal Way supports King County Transportation District Ballot Proposition No. 1. Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any Resolution No. 14- Page 2 of 3 Rev I /10 references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2014. CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 14- Page 3 of 3 Rev 1/10 RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, Opposing the King County Transportation District Ballot Proposition No. 1. WHEREAS, traffic congestion is of a great concern to the citizens of Federal Way; and WHEREAS, Federal and State funding for road construction and maintenance projects designed to alleviate traffic congestion and enhance mobility is quickly becoming more difficult to obtain with fewer dollars: and WHEREAS, transit services such as King County metro transit help alleviate traffic congestion and provide mobility to residents for employment, education and obtaining basic services; and WHEREAS, many of the citizens of Federal Way use the King County metro transit for transportation; and WHEREAS, King County Metro Transit's temporary Congestion Relief Charge expires this year; and WHEREAS, State law provides for the establishment of transportation benefit districts and authorizes those districts to levy and impose taxes and fees to generate revenue to support transportation improvements and transit services; and WHEREAS, King County has established the King County transportation benefit district; and WHEREAS, the ballot proposition seeks to impose, for ten years, a sixty dollar vehicle fee and an additional one -tenth of one percent sales and use tax to be distributed as follows: Resolution No. 14- Page 1 of 3 Rev 1 /10 A. Sixty percent to King County for the purposes of : 1. Preserving 2014 Metro transit level of service; 2. Covering administration costs for the low income fare program; 3. Adjust the King County biennial budget to reflect the above Metro transit revenues; B. Forty percent to the cities shared proportionately according to population; and; WHEREAS, the estimated annual income for the City of Federal Way is Two Million, Three Hundred Thousand Dollars ($2,300,000); and WHEREAS, transit funding should be addressed in a comprehensive, statewide transportation funding package; and WHEREAS, the use of the vehicle license fee and sales tax is a regressive tax; and WHEREAS, the low income fare program does not mitigate the impact of these regressive taxes on struggling working class families; and WHEREAS, the City Council opposes King County adjusting its biennial budget to account for any additional revenues. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Federal Way opposes King County Transportation District Ballot Proposition No. 1. Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or Resolution No. 14- Page 2 of 3 Rev 1/10 unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2014. CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 14- Page 3 of 3 Rev 1/10 SUBJECT: CONFIRMATION OF POLICE CHIEF POLICY QUESTION: Should the City Council confirm the Mayor's appointment, Andy Hwang, as the City's Police Chief? COMMITTEE: N/A MEETING DATE: CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Brian Wilson, Chief of Staff DEPT: Mayor's Office Attachments: Mayor's letter of appointment contingent upon Council's confirmation. Options Considered: 1. Confirm the appointment of Andy Hwang as the City's Police Chief, 2. Postpone the confirmation and address it at the April 1, 2014 City Council meeting. 3. Do not confirm the appointment of the Police Chief, which will result in the Mayor bringing forth another candidate for confirmation. MAYOR'S RECOMMENDATION: Confirm the MAYOR APPROVAL: CHIEF OF STAFF: COMMITTEE RECOMMENDATION: N/A Et of Andy Hwang as the City's Police Chief. 1 DIRECTOR APPROVAL: Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of Option " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF Federal March 18, 2014 Andy Hwang City of Federal Way Dear Andy: CITY HALL Way 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www. cityoffederalway.. com am pleased to officially appoint you to the position of Police Chief for the City of Federal Way, subject to Council conformation, effective March 18, 2014. Your salary for the position will be $11,994.50 /month ($143,934 annually). In addition, you will continue to be provided an unmarked City vehicle for your sole and exclusive use; leave accruals and maximums and other benefits will remain the same. Please return the original of this signed letter to the Human Resources Department. I appreciate your prior service with the City, and I look forward to a mutually successful working relationship. Should you have any questions, please contact my office at extension 2401. Very truly yours, Having read and understood the above, I hereby accept the n y�f� position according to the above s[�a" terms: Jim Ferrell Mayor Signature Date SUBJECT: 2014 -2015 CITY COUNCIL COMMITTEE APPOINTMENTS POLICY QUESTION: Should the Council ratify the Council Committee Appointments for 2014 -2015? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Carol McNeilly, City Clerk DEPT: Law/ HR Per Section 20 of the Council Rules of Procedure, Council Committee appointment (chairs and members) shall be made by the Deputy Mayor in January. On January 21, 2014 the Council approved postponing the Committee appointments until the vacant Council Position No.l was filled. The City Council shall ratify the Deputy Mayor's Committee Appointments. Membership to the Land Use /Transportation Committee (LUTC), Finance, Economic Development and Regional Affairs Committee (FEDRAC) and the Parks, Recreation and Human Services Committee (PRHSPSC) will consist of three Councilmembers. Appointments to Committees are for two- years. Options Considered: 1. Ratify the Deputy Mayor's Council Committee Appointments as presented. 2. Amend the Deputy Mayor's Council Committee Appointments. MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: N/A DIRECTOR APPROVAL: Committee cil Initial CHIEF OF STAFF: N /A %1y /�q Committee Council COMMITTEE RECOMMENDATION: N/A Committee Chair Committee Member PROPOSED COUNCIL MOTION: "I move approval of option _ " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE Committee Member COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # SUBJECT: ACQUISITION OF BROOKLAKE PROPERTY POLICY QUESTION: Should the City Council authorize the Mayor to execute the necessary documents for the acquisition of the Brooklake Property and pay the delinquent property taxes? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Cary M. Roe, Parks & Public Works Director DEPT: Parks, Recreation & Cultural Services Attachments: Map of the Brooklake Property Memo Dated March 14, 2014 Options Considered: 1. Authorize the Mayor to execute the necessary documents for the acquisition of the Brooklake Property and authorize the payment of delinquent taxes. 2. Don't authorize the Mayor to execute the necessary documents for the acquisition of the Brooklake Property and authorize the payment of delinquent taxes, and provide direction to the Mayor and staff. ...................... ........ .................-....................................................................................................................................................... ..............................- -- .......................... ... . ................................................................................................................................................................................................................. ............................... MAYOR'S RECOMMENDATION: Authorize the Mayor to execute the necessary documents for the acquisition of the Brooklake Property and authorize the paym nt of elinquent taxes. MAYOR APPROVAL: DIRECTOR APPROVAL: I4VI,_ C 'tree ou ' Initial CHIEF OF STAFF: _71 b/hliy Committee Council COMMITTEE RECOMMENDATION: N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval to authorize the Mayor to execute the necessary documents for the acquisition of the Brooklake Property and authorize the payment of delinquent taxes " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF Federal Way Date: March 14, 2014 To: City Council From: Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. Via: Jim Ferrell, Mayor Subject: Acquisition of Brooklake Property Backaround The Brooklake property is located on the north side of S. 356th Street to the east and north of the City's Blueberry Farm. (See attached map). Documentation shows that in 1983 Brooklake Community Center, Inc., ( "BCC, Inc. ") leased the property to the non - profit Federal Way Community Center Association ( "FWCCA "), and then in 1985 gifted the property to the FWCCA. Both the Lease and Statutory Warranty Deed limit the sale or transfer of the property to the "Metropolitan Park Department or the City of Federal Way, if incorporated, and /or King County Park Department or the State of Washington Park and Recreation Department for use of said property for public perpetuity." In March, 1994, the FWCCA and BCC, Inc. entered into a commercial lease whereby the City's interest is expressly stated. The property was leased until February 28, 2009. Subsequently, the lease was amended to extend the term of the lease to February 27, 2034. Wendell Kuecker, the president of the FWCCA, and Jerry Knutson contacted the Mayor's office to discuss the transfer of the Brooklake property. Mr. Kuecker stated that the FWCCA was dissolving and therefore, he wanted to transfer the Brooklake property to the City with the City paying only the delinquent property taxes of approximately $10,600. According to Mr. Kuecker, BCC, Inc. dissolved with the death of the president and only remaining board member in 2013. The Legal Department research indicates that the FWCCA dissolved in 2013 because it failed to pay the requisite fees to the Secretary of State. BCC, Inc. is also delinquent in paying fees, but has time to reactivate its status with the Secretary of State. In addition to the transfer of the property, there are several subleases on the property that may need to be resolved. It appears from a site visit that there may be potential code enforcement issues as well as other issues under the terms of the leases that need to be resolved. Also, there appears to be a shareholder for BCC, Inc. that is asserting an interest. The City Attorney contacted outside counsel regarding the situation, who recommended the following steps if Council desires to acquire the property: 1. The FWCCA would need to form a new non - profit organization through the Secretary of State since the previous non - profit was allowed to expire, in order to transfer the property to the City. This has been done. 2. Council would authorize the execution of the Statutory Warranty Deed in a public meeting. 3. The City would resolve the outstanding lease, subleases, shareholder interest, and potential code enforcement issues rather than the FWCCA to ensure that the resolution is satisfactory to the City. Resolving the outstanding lease, subleases and shareholder issues would likely require the assistance of outside counsel, which would be an added cost to the City. It is difficult to estimate the cost of outside counsel because there are too many variables. Delinquent Property Taxes The outstanding delinquent property taxes include the following: 2012 $ 3,288.08 2013 $7,315.29 Subtotal $10,603.37 *2014 $ 6,051.47 (Full Year) *Note: The City would only be responsible for the portion of the 2014 tax amount starting in January 2014 until the property is acquired /transferred, however interest accrues daily. Recoanition In addition to the delinquent property taxes, Mr. Kuecker had two requests to the City for receiving the Brooklake property and they are: • Formally recognize Vern and Vera Frease for their long standing stewardship and preservation of the Brooklake property, and • Preserve the Brooklake property and buildings for public use. Potential Future Activities /Uses /Improvements The following are examples of activities, uses and /or improvements that may be considered in the future. • Preserve the Historic Buildings on the property • Establish /place existing buildings on Historic Register • Connect West Hylebos Wetland Park Boardwalk to the Brooklake Property • Construct Educational /Learning Center for school children that is focused on Environmental Studies • Improve parking and Ingress /Egress to the property m U N C m U O L CL U) D >, CL c V) `� CL a D U O Y N N V C: 0) m m p O O O m m O J m m t6 p, ' `� �•�?'� ,'� a �.' �� ,,, .,, F :.y -. �M MW a 'A k ti _ - yr I� •Y •icY � :� mf.� Nk SUBJECT: TWIN LAKES / WESTWAY NEIGHBORHOOD GREENWAY POLICY QUESTION: Should the City adopt the proposal to establish a greenway in the Twin Lakes / Westway vicinity to improve bicycle and pedestrian safety and circulation? COMMITTEE: Land Use / Transportation MEETING DATE: March 3, 2014 CATEGORY: Consent ❑ Ordinance ❑ Public Hearing City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Perez, P.E., City Traffic Engineer DEPT: Public Works Attachments: Twin Lakes / Westway Neighborhood Greenway report by Forterra Options Considered: 1. Adopt the proposal and list projects for its implementation on the Capital Improvement Plan. 2. Do not adopt the proposal and provide direction to staff MAYOR'S RECOMMENDATION: Recommend MAYOR APPROVAL: CHIEF OF STAFF: DIRECTOR APPROVAL: ii Initial COMMITTEE RECOMMENDATION: I move to forward Option I to adopt the Twin Lakes / Westway Neighborhood Greenway report and list projects for its implementation on the Capital Improvement Plan to the March 18, 2014 aen"ut agenda for approval. buSi VIC5S Q��'U4& ommittee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I knoe approval of Option 1 to adopt the Twin Lakes / Westway Neighborhood Greenway report and list projects for its implementation on the Capital Improvement Plan to the March 18, 2014 consent agenda for approval. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED /DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 3, 2014 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: Cary M. Roe, P.E., Director of Parks, 1 Rick Perez, P.E., City Traffic Engineer SUBJECT: Twin Lakes / Westwav Neiehborhood BACKGROUND: brks and Emergency Management P A The City adopted a Bicycle and Pedestrian Plan in 2012. Forterra, an advocacy group for urbanism, worked with interested citizens and stakeholders to develop a plan for a "greenway" (the Bicycle and Pedestrian Master Plan calls these "Bike Boulevards" encircling the Twin Lakes commercial area. The intent of the greenway concept is to encourage people who are interested in bicycling and walking for transportation, but intimidated by the roadway environment. Forterra estimates that 55% of Federal Way residents fall into this category. By addressing roadway conflicts, designating routes utilizing low - volume, low -speed streets, and making minor roadway improvements, it is hoped that the community will come to utilize these routes and feel safe in doing so. The attached report describes the intent, process, and recommendations. Staff has met with Forterra staff to discuss and harmonize their recommendations with those of staff. The recommended route is shown on the attached sheet. Specific recommendations for areas of concern expressed by citizens and staff responses are addressed in the table below: Location 1 21St Avenue SW & SW 3251 Place Proposal Staff Response Implementation Cost Annualized Maintenance Cost Warning signs Painted bike boxes or marked bike lanes across intersection supportive Concern about long- term maintenance Install TOUCAN signal I Need significant system volumes to justify $200 $1000 $50,000 $20 $250 $1000 March 3, 2014 Land Use and Transportation Committee Twin Lakes / Westway Neighborhood Greenway Page 2 Locations 4 & 5 SW 336th Way from 26 "' Place SW to SW 337th Street Staff Response Implementation Cost Annualized L ::L Maintenance Cost Provide guide signs to Supportive $800 $80 use RRFB to cross SW 336"' Wa Widen sidewalks to Incorporate into SW $50,000 $1000 accommodate two -way 336th Way / SW 340`h bike and pedestrian Street widening project traffic on TIP March 3, 2014 Land Use and Transportation Committee Twin Lakes / Westway Neighborhood Greenway Page 3 Location 6 21" Avenue SW & SW 341" Place Proposal Staff Response Implementation Cost Annualized Maintenance Cost Provide guide signs to Supportive $800 $80 use RRFB to cross 21s' Avenue SW Widen sidewalks to accommodate two -way bike and pedestrian traffic Add project to CIP $50,000 $1000 Continue greenway Add project to CIP $50,000 $1000 south from SW 341" Place to Twin Lakes Park and Ride, then east on SW 344`h Street when completed Install crossing Evaluate for $50,000 $1000 treatment on 21 st prioritization with other Avenue SW at SW 341st RRFB projects Place Location 7 SW 3401 Street between 19t Avenue SW and 12th Avenue SW Proposal Staff Response Implementation Cost Annualized Maintenance Cost Add crosswalks at Supportive at location in $2000 $400 existing speed humps front of walkway to adjacent subdivision Add shared lane Supportive $600 $120 Provide additional Use NTS process to $4500 $300 traffic calming in front implement as necessary of Saghalie Middle School Install flashing beacons Evaluate for $35,000 $1000 at crosswalks prioritization with other RRFB ro'ects March 3, 2014 Land Use and Transportation Committee Twin Lakes / Westway Neighborhood Greenway Page 4 Location 8 SW Campus Drive at 10'h Avenue SW Proposal Staff Response Implementation Cost Annualized Implementation Cost Annualized Maintenance Cost Painted bike boxes or Concern about long- $1000 $250 marked bike lanes term maintenance de distance signs Supportive across intersection $100 toma 'or dest inations Provide guide signs to Supportive $400 $40 BPA Trail $300 continuity for Install TOUCAN signal Need significant $50,000 $1000 system volumes to justify expense Systemwide All of Greenway Loo Proposal Staff Response Implementation Cost Annualized Maintenance Cost Install gui de signs Supportive $4000 $400 de distance signs Supportive $1000 $100 toma 'or dest inations Provide guide sign Supportive $3000 $300 continuity for approaches to system Thus, near term costs would be roughly $15,' 000 for implementation and $2280 annually for maintenance. Full implementation of the long term proposl would be $357,500 and $34,100 annually for maintenance, although full implementation can be staged as volumes warrant and funding becomes available. cc: Project File Day File TWIN LAKES / WESTWAY NEIGHBORHOOD GREENWAY A Model for Safe Streets in Federal Way mmum February 27, 2014 THIS PAGE INTENTIONALLY LEFT BLANK Cover photos Left: Steering team member Rick Gilbert instructs community members to prioritize areas of concern on the route. (Source: Bruce Honda) Right: Steering team members enjoy a ride on the proposed route before meeting to discuss outreach. (Source: Skye Schell, Forterra) MF ! • f 1. br�4 wp � TAB iv ACKNOWLEDGMENTS v EXECUTIVE SUMMARY 01 INTRODUCTION What are neighborhood greenways? 05 PROJECT HISTORY City Planning Community Workshops and Events 07 PUBLIC INVOLVEMENT AND ENGAGEMENT Steering Team Community Input Community Mapping Results 15 RECOMMENDATIONS Route Alignment Recommended Improvements 29 NEXT STEPS Funding Resources 33 CONCLUSION 35 APPENDIX CKNQW LEDGMENTS Thank You Forterra would like to thank The Bullitt Foun- dation, The Boeing Company and Weyer- haeuser for their generous support of this proj- ect. Also, Forterra thanks the many individuals who volunteered their time on this effort. A complete list of community members engaged with this work can be found in the appendix. The following people played a major role in shaping this plan: Community Steering Team Brent Frandsen Carmel McGann Dan Roscoe Darcy Borg Doug Baxter Jennifer Dovey Kenneth Jackson Rick Gilbert Steve Nagode Tim Beers Other Supporters Bogui Adjorlolo (videographer) Brock Howell (Cascade Bicycle Club) Gordon Padelford (Seattle Neighborhood Greenways) Jeff Aken (Cascade Bicycle Club) Miles Drake Phil Meyer (Phil's Bike Shop) City of Federal Way Staff: Cary Roe, Director of PRCS, Public Works and Emergency Management Rick Perez, City Traffic Engineer Sarady Long, Senior Transportation Planning Engineer Isaac Conlen, Planning Manager Janet Shull, Senior Planner iv Twin Lakes / Westway Neighborhood Greenway In 2012, the City of Federal Way adopted a Bi- cycle and Pedestrian Master Plan, formalizing a commitment to create and enhance options for people to travel throughout the city by walking and biking. To build momentum after plan adoption, Forterra hosted several events in Federal Way in early 2013 related to active transportation and safe streets for walking and biking. Those events included two community workshops and a "Bike -to -Work Commute Station" on the BPA trail. At each event, com- munity members showed great excitement for implementation of the new Bicycle and Pedes- trian Master Plan in their neighborhoods. Leveraging the community's enthusiasm, Forterra initiated an effort to design a "neigh- borhood greenway" in Federal Way. Forterra selected the Twin Lakes / Westway neighbor- hood as the location for the city's first neigh- borhood greenway based on existing infra- structure, numerous schools and shopping areas nearby and community concern after a recent pedestrian death. With guidance from a community steering team of local walkers and bike riders, Forterra facilitated an extensive community engage- ment process to gather input on community desires for a route and the priority areas at which to address safety concerns in the near term. Details of the community engagement process can be found in the Public Involve- ment and Engagement section of this report. The key findings from the community include: • Seven major destinations that the neigh- borhood greenway should directly access • Four destinations accessible a short dis- tance from the main greenway route • Nine locations where safety is an immedi- ate concern and should be prioritized for improvements Based on the results of the community en- gagement process, Forterra and steering team members refined the recommended neighbor- hood greenways route and identified near - term and long -term solutions to improve safety along the route. The final route and desired improvements were vetted with Planning and Public Works staff. A recommended route map and details of the suggested safety improve- ments can be found in the Recommendations section of this report. Forterra and city staff will bring this report to City Council for review in early 2014, and then city staff will implement the Greenway — in- forming the public about the plan, selecting specific improvements and then implementing them in the neighborhood. Twin Lakes / Westway v Neighborhood Greenway THIS PAGE INTENTIONALLY LEFT BLANK vi Twin Lakes / Westway Neighborhood Greenway Forterra partners with cities and their residents to create communities that provide affordable, attractive, prosperous and healthy places to live, work and raise families. By ensuring the majority of residents live in walkable neigh- borhoods near transportation choices, jobs and shops, we can maintain the natural areas, working farms and forests that create the re- gion's high quality of life. In 2013, Forterra worked with residents and staff in the City of Federal Way to design a neighborhood greenway that would increase opportunities for safe walking and biking. With assistance from community members, Forterra staff engaged a broad range of residents to get input on route design and key concern areas. Input from this community engagement informed the design and recommendations made by Forterra and the team of community leaders. This report explains what neighbor- hood greenways are, outlines the project history and lays out recommendations for city implementation. What are neighborhood greenways? Neighborhood greenways are designated routes on existing streets where travel by bike and foot is encouraged and the safety of pe- destrians and people on bikes is prioritized. By improving safety for these people, neighbor- hood greenways create a comfortable environ- ment for those otherwise fearful of biking or walking in their neighborhood. In Portland, Oregon, Roger Geller, the city's Bicycle Coor- dinator, characterized cyclists into four groups and asserted that the majority of people are "interested but concerned" about cycling. Federal Way community members confirmed a Four Types of Transportation Cyclists in Portland w Proportion of RopulaLC n W. r�> I Source: Roger Geller, City of Portland Twin Lakes / Westway 1 Neighborhood Greenway similar grouping, as found by Forterra's survey that shows 48 out of 89 respondents (54 %) are "interested but concerned" about biking in Federal Way. (Full survey results can be found in the Appendix.) Neighborhood greenways serve all types of users, but they especially improve the experi- ence for the more casual biker or walker. A route conducive to walking and biking includes devices that facilitate safe vehicle speeds and increase the visibility of non - motorized us- ers, which improves safety for all. A variety of mechanisms can be used on neighborhood greenways including increased signage, way - finding for pedestrians and people on bikes, speed bumps, traffic circles, sharrows, bike lanes and crosswalks. Adults and children enjoy a sate ride in Kirkland, WA. (Source: Kirkland Greenways) 2 Twin Lakes / Westway Neighborhood Greenway 1 4 � Because neighborhood greenways involve mi- nor devices and rarely require large infrastruc- ture installments, the cost of implementation is much lower than development of separated paths or cycle tracks. For that reason, several cities in the region use the neighborhood greenways model for improving the safety of streets for all users. Kirkland, WA As a suburban city, Kirkland's neighborhoods feature residential areas, schools, cafes and shopping areas. The Kirkland Greenways group works to identify, advocate for and activate safe healthy streets that connect these community amenities. Seattle, WA Seattle's growing network of neighborhood greenways serve residential areas, business districts and professional centers. These gre- enways are often integrated into other trans- portation and neighborhood plans, such as the Seattle Children's Livable Streets Initiative. Portland, OR Portland continues to pioneer bicycle infra- structure and set the standard for creating safe streets for pedestrians and people on bikes. Along with their network of greenways, campaigns such as Bike Trains & Walking School Buses, facilitate children's safe travel to schools. Through conversations with Federal Way com- munity members, the neighborhood green - ways model emerged as the best option to quickly improve Federal Way's streets for all users. Establishing a neighborhood greenway in Federal Way would further implement the City's Bicycle and Pedestrian Master Plan at a low cost and provide a safe route for people to bike and walk. i Identified bike routes in Seattle Children's Livable Streets Initiative. (Source: Seattle Children's Hopital) (Source: Kirkland Greenways) A sharrow identifies a bikeable street in Portland, OR. (Source: Portland Bureau of Transportation) Twin Lakes / Westway 3 Neighborhood Greenway THIS PAGE INTENTIONALLY LEFT BLANK 4 Twin Lakes / Westway Neighborhood Greenway V � PROJECT HI City Planning In 2012, the City of Federal Way adopted a Bicycle and Pedestrian Master Plan, assert- ing its commitment to creating safe places for walking and biking throughout the city. The plan intends to "enhance community livability, health and transportation" (p. 9). Forterra and Cascade Bicycle Club assisted the city with community engagement leading up to Plan adoption in March and hosted a celebratory bike ride and panel afterwards. Community Workshops and Events In early 2013, Forterra and nonprofit partner Futurewise convened two workshops to dis- cuss Transit Oriented Development (TOD) in downtown Federal Way. Futurewise led the first session that focused exclusively on TOD and Forterra led the second event entitled Transit -to- Trails. At both events, city leaders came together with community members to discuss the vision for downtown Federal Way, specifically around the transit station. At the Transit -to- Trails event on February 21, 2013, participants discussed how to strengthen connections between transit hubs and residen- tial neighborhoods in Federal Way. Rick Perez, a traffic engineer from the City of Federal Way, presented Federal Way's recently adopted Bicycle and Pedestrian Master Plan, current projects and funding constraints. Blake Trask, of Washington Bikes, discussed how fund- ing is largely controlled at the state level and encouraged community advocates to contact their representatives and ask them to support more bike and pedestrian funding. Participants broke out into small groups to discuss next Small group discussion at the Transit -to- Trails event. (Source: Skye Schell, Forterra) Twin Lakes / Westway 5 Neighborhood Greenway EForterra Rick's been waiting four years for a stop in Federal Way pi c. twitter.con) Pd NtA01 MYf PHIL I'S ,µ 5t%L7HSrDE . Bike -to -Work Commute Station on the BPA Trail. (Source: Jeff Aken, Forterra) 6 Twin Lakes / Westway Neighborhood Greenway steps and their vision for Transit -to- Trails in Federal Way. Groups showed significant inter- est in walking and biking to transit and voiced concern that infrastructure was not in place to make doing so a safe option for most people. In May 2013, Forterra hosted a "Bike -to -Work Commute Station" on the BPA Trail near Celebration Park to celebrate National Bike - to -Work Day. Coffee, bagels and mechanical support from Phil's Bike Shop drew a diverse crowd. Throughout the morning, Forterra met a number of active community members, including some who attended previous events about biking and walking in the city. PUBLIC INVOLVEMEN ' AND ENGAGEMENT,. Recognizing the opportunity to improve street safety for all users in Federal Way, Forterra be- gan engaging community members and build- ing momentum to implement the Bicycle and Pedestrian Master Plan. Steering Team Forterra convened community members from the initial workshops and the Bike -to -Work Station as a local "steering team" to guide the development of a neighborhood green - way strategy. The group first met on June 20, 2013 to discuss the vision for a neighborhood greenway in Federal Way. The gathering be- gan with a bike ride along a potential route, followed by a group dinner and discussion. Forterra staff prepared a draft strategy and route and presented it to the 15 community members and city staff members present. Overall, attendees were supportive of the plan and strategy and provided great feedback, including route revisions, that Forterra staff incorporated. The steering team came together two addi- tional times in July and September to guide and lead community outreach. Each meeting began with a ride around part of the proposed greenway and a hearty meal. Community Input The Transit -to- Trails and Bike -to -Work Day events resulted in extensive input from avid walkers and cyclists in the community; howev- er, Forterra recognized the need for additional outreach to gather ideas from the broader community, including those more cautious about walking or biking in Federal Way. To engage the more casual walkers and bikers, (Source: Miles Drake) Discussing route options at a Steering Team meeting. (Source: Becca Meredith, Forterra) Twin Lakes / Westway 7 Neighborhood Greenway Engagement • Several City staff & councilmembers • Steering team of 9 area residents • Surveys from 89 community members • Outreach maps from 27 adults & children Community Outreach Event Videos • www.youtube.com /watch ?v= wp_L4Cj3s -8 • www.youtube.com /watch ?v=- gDlJn63cYs Completed outreach map from a community member. K.'itk• 4 • i = J n _ > 8 Twin Lakes / Westway Neighborhood Greenway members of the steering team and Forterra staff attended four community events in the summer of 2013: Westway National Night Out, Twin Lakes Annual Picnic, Saghalie Middle School BBQ and the Farmers Mar- ket. At each of these events Forterra provided "What is a Greenway ?" one - pagers, surveys about biking and walking in Federal Way and maps of the proposed neighborhood green - way. The maps served as a tool to ask people three essential questions: 1) Where do you want to go? 2) Where is it dangerous? 3) What is needed? When all four outreach events were complete, Forterra staff compiled the input onto one large map to analyze commonalities and de- termine the most popular destinations, signifi- cant areas of concern and what improvements community members would like to see. Federal Way Greenways mappir;9 Safe Routes 'r 3rk�.�a anc: Vlfa!Kfrr FUR'r&RRA ...y..rr r 4aii Yom: ✓ Z. f k, CWM i t 1) Where do jou want to �o" (stars] .,.,.,�.. (5dhddK. slere hbrskli, perks. c j 2) Where Is it dangerous? (red marker] twat cars. bed nstil4r no take ienel 3) What is needed write on the map] ' (%igns o•Ms —lk% &peW bumps .1. 1 After compiling information from the commu- nity outreach events, Forterra and the steering team hosted a Safe Streets Open House on October 2, 2013. Approximately 30 community members interested in the route gathered at Olympic View Elementary to give their input on the proposed neighborhood greenway and concern areas along the route. Steering team members hosted three stations: traffic calming, visibility and signage. At each station, people used stickers to identify which concern areas to prioritize for improvements along the route. (Photos of each prioritiza- tion map are provided in the appendix.) The prioritization task resulted in great feedback from community members and excited people about the potential for neighborhood green - ways to improve street safety for all users. Based on the feedback and prioritization pro- vided by the community, Forterra developed recommendations that represent the needs and desires the community has for the neigh- borhood greenway. A family discusses safety priorities at the Safe Streets Open House. (Source: Becca Meredith, Forterra) "When are you going to do the next Greenway? Can it be in my neighborhood ?" -Open house attendee Twin Lakes / Westway 9 Neighborhood Greenway Community Input Results Map u NORTH 10 Twin Lakes/ Westway Neighborhood Greenway i c 0 .i s / 1a 1 y i e Twin Lakes / Westway Neighborhood Greenway Neighborhood Greenway Route D -"tin V9nns (# of times idenMve,1 as a destinai*on) Parks Schools 6 10 6 10 11 -15 11 -15 16 -20 16 -20 Neighborhoods Shopping Centers 15 i 15 6 - 10 6 10 11.15 ti 15 16-20 6 20 Are _Qf onrern Street Concerns Intersection Concerns FORT &RRA Twin Lakes / Westway 11 Neighborhood Greenway Nick Cilluffo discusses destinations with a community member. (Source: Becca Meredith, Forterra) 12 Twin Lakes / Westway Neighborhood Greenway Community Mapping Results Using the delineated route, Forterra and steer- ing team members facilitated outreach in the community to determine the most popular destinations along the route and the areas with safety concerns. This provided a broad look at the route in terms of usefulness and comfort for pedestrians and people on bikes. Destinations Feedback from the community showed that the identified route directly serves numerous daily destinations that people would walk or bike to. The destinations that the route directly serves include: • Two retail centers (Fred Meyer and Twin Lakes Center) • Three schools (Olympic View Elemen- tary, Silver Lake Elementary and Saghalie Middle School) • Two parks ( Saghalie Park and Alderbrook Park) • Various residential areas (including the Westway neighborhood, Arcadia Town - homes, Cascade Ridge Apartments and Glen Park Apartments) Community members also identified several destinations in the periphery of the route that are not directly served by the neighborhood greenway, but are easily accessed just off the route. Those destinations include: • BPA trail • Celebration Park • Decatur High School • Park & Ride at SW 344th Street Areas of Concern The community also indicated areas of con- cern in terms of safety for pedestrians and /or people on bikes. Concerns include fast and /or heavy car traffic, the inability for motorists to see pedestrians and people on bikes and dif- ficult street crossings. The most common areas of concern identified through the community mapping exercise include: • Intersection of 21st Ave SW and SW 325th Place • 26th Ave SW extending from Olympic View Elementary to the Westway neighborhood • SW 333rd Street and SW 334th Street in Westway • Intersection of SW 337th Street and SW 336th Steet • SW 336th Street extending from 26th Place SW to SW 337th Street • Intersection of 21 st Ave SW and SW 341st Place • SW 340th Street extending from 19th Ave SW to 12th Ave SW (near Saghalie Middle School) • Intersection of SW Campus Drive and 10th Ave SW Additionally, community members indicated a desire for extensive wayfinding around the entire route to allow walkers and bikers to easily navigate from one destination to another. Rick Gilbert shows a safety concern at the Safe Streets Open House. (Source: Bruce Honda) Carmel McGann leads a discussion at the Safe Streets Open House. (Source: Becca Meredith, Forterra) Twin Lakes / Westway 13 Neighborhood Greenway THIS PAGE INTENTIONALLY LEFT BLANK 14 Twin Lakes/ Westway Neighborhood Greenway REk N r Route Alignment Community input played an important role in determining where and how to orient a neighborhood greenway. Based on conversa- tions with avid walkers and bikers in the area, Forterra mapped a neighborhood greenway route through the Twin Lakes and Westway neighborhoods. In developing the location of the loop, Forterra referenced the Bicycle and Pedestrian Master Plan to identify proposed bike boulevards that serve as the foundation of the neighborhood greenway and reviewed route alignment with Planning and Public Works staff. The resulting route is a 4.5 -mile loop that con- nects various neighborhoods and daily desti- nations such as schools, parks, grocery stores and other popular places. By connecting the neighborhood greenway in a complete loop, people are able to navigate without reaching a dead end and have the option to easily con- nect to other destinations in any direction from the loop. The loop also provides the opportunity to create future neighborhood greenways that branch off of the route and expand the net- work beyond the Twin Lakes and Westway neighborhoods. The following map displays the final route recommended for implementation, followed by each safety concern area prioritized by the community and the recommended short-term and long -term solutions. This route incorpo- rates feedback from community members and City of Federal Way Public Works staff. Twin Lakes / Westway 15 Neighborhood Greenway 16 Twin Lakes / Westway Neighborhood Greenway Twin Lakes / Westway Neighborhood Greenway Route Recommendation Route Alignment Recommended Route Alternative Route Option Concern Areas Concern Area Locations 0 Intersection of 21st Ave SW and SW 325th Place 26th Ave SW extending from Olympic View Elementary to Westway 0 SW 333rd Street and SW 334th Street in Westway SW 336th Street extending from 26th Place SW to SW 337th Street Intersection of SW 337th Street and SW 336th Street ^� Intersection of 21st Ave SW and SW 341st Place SW 340th Street extending from 19th Ave SW to 12th Ave SW . Intersection of SW Campus Drive and 10th Ave SW Twin Lakes/ Westway 17 Neighborhood Greenway Improvements Street improvements that enhance safety and establish a neighborhood greenway can be cat- egorized in three ways: visibility, traffic calming, and wayfinding. These categories represent the initial improvements that establish a neighborhood greenway and address the top safety con- cerns of the community. Visibility The ability for motorists to see pedestrians and people on bikes is a top priority on neigh- borhood greenways. Drivers must be able to recognize streets designed to accommodate bicycle and pedestrian use and that the pres- ence of pedestrians and people on bikes is likely. Signs along the road and paint on the street are the best ways to alert drivers that pe- destrians and people on bikes share the road- way. Simple neighborhood greenways signs on the road, along with sharrows and bike lanes, alert motorists to share the road with bicycles and pedestrians. Traffic calming Traffic management on a neighborhood green - way ensures that automobiles move at a speed and flow that allows pedestrians and people on bikes to feel safe traveling on the shared roadway. Speed commonly influences the perception of safety for non - motorized users. To reduce the tendency of motorists to travel at excessive speeds, the city can install speed bumps where appropriate, insert traffic circles at certain intersections and place stop signs in strategic locations to prioritize the flow of bicycle and pedestrian traffic. Wayfinding The ability to navigate the neighborhood gre- enway and follow the route from destination to destination creates a utilitarian aspect of the route, allowing people to confidently bike or walk to their daily destinations. To enhance wayfinding, directional signs should be placed along the route and at each intersection to provide directions and distances to the nearby destinations. These signs increase the usability of the neighborhood greenway and facilitate successful navigation around the route. 18 Twin Lakes / Westway Neighborhood Greenway ( Source: www. peibikeimages .org /AdamFukushima) Speed bumps impede drivers from speeding. ( Source: www .pedbikeimages.org /DanBurden) Wayfinding signs help people navigate to destinations. (Source: Seattle Neighborhood Greenways) Location #1: Intersection of 21st Ave SW and SW 325th Place Ok �w Art 1 V�„ i4 AWL- Community Concern • Five -lane intersection with no designation for crossing bicycles • Motorists have difficulty making right and left turns when bicycles are present Near -term Solutions • Install signage to alert drivers to the pres- ence of pedestrians and people on bikes • Use road paint or colored pavement to designate bike boxes and bicycle crossing areas through the intersection • Install bike detection boxes to integrate bicycle traffic into intersection cycle Long -term Solutions • Install bicycle TOUCAN system that inte- grates with automobile traffic Twin Lakes / Westway 19 Neighborhood Greenway Location #2: 26th Ave SW extending from Olympic View Elementary to Westway Community Concern • Automobile traffic moves at speeds uncomfortable for pedestrians and people on bikes • Motorists are unaware of pedestrians and people on bikes along the road Near -term Solutions • Use sharrowa to alert motorists that bi- cycles share the roadway 20 Twin Lakes/ Westway Neighborhood Greenway Long -term Solutions • Install speed - control devices (speed humps, chicanes, etc.) through the city's Neighborhood Traffic Safety (NTS) pro- gram, which would require a neighbor- hood vote Location #3; SW 333rd Street and SW 334th Street in Westway -j� tv, ell 's *tR ✓ " :,T°``�' �� .tea',. -_ - ,rr+— .— �- �-- _ --_.' F.+.,.. ,..;_ - _ �Y �•�•• ,. --�-t - ,ten •1 Community Concern • Automobile traffic moves at speeds uncomfortable for pedestrians and people on bikes • Pedestrians and people on bikes are not easily seen on the roadway Recent Improvements • Through the Neighborhood Traffic Safety (NTS) program, the city made major changes and improvements in the Westway neighborhood in 2013. These changes provided immediate safety improvements for pedestrians and people on bikes. Near -term Solutions • Use sharrows to mark areas where people on bikes may be present Long -term Solutions • Continue to monitor the effectiveness of recent Neighborhood Traffic Safety (NTS) program modifications, and consider ad- ditional installations to improve safety as needed Twin Lakes/ Westway 21 Neighborhood Greenway Location #4: SW 336th Street extending from 26th Place SW to SW 337th Street '01 Ir .4th • - ',3 ` "'+:; .: � .-.. 1 � -` [ '� > ..�• �- Community Concern • People on bikes are not easily seen on the roadway • No designation of shared roadway • Difficult for people on bikes to ride with the flow of traffic Near -term Solutions • Provide signage to designate two -way greenway route along sidewalk on the west side of SW 336th Street to the north of mid -block crossing • Designate crossing of SW 336th Street at existing mid -block crosswalk /rapid flash- ing beacon • Provide signage to designate two -way greenway route along sidewalk on the east side of SW 336th Street to the south of mid -block crossing 22 Twin Lakes/ Westway Neighborhood Greenway Long -term Solutions • Widen sidewalk to provide space for two - way greenway traffic for both pedestrians and people on bikes • Explore options to widen right -of -way to make room for bike lanes or protected cycle track along SW 336th Street Location #5: Intersection of SW 337th Street and SW 336th Street ti w 'eft $ �y ~i.4` fuF` �•T s Al. W040 f 4 ` w Community Concern • No designated crossing areas to facilitate pedestrian and bicycle movement • People on bikes must merge with heavy traffic to make left turns • No designation of shared roadway Near -term Solutions Long -term Solutions • Route greenway traffic to take advantage Explore options to increase space on side - of existing mid -block crossing north of the walk and in right -of -way, as suggested for intersection, as suggested for Location #4 Location #4 • Install signs that show people on bikes that the greenway transitions from the sidewalk of SW 336th Way to the roadway of SW 337th Street Twin Lakes/ Westway 23 Neighborhood Greenway Location #b: Intersection of 21 st Ave SW and SW 341 st Place r r Wx Ilk I ON too, ab A tp Y ��* R •:w ; � .. e. •.- /_.'^�'�w sa-�"•A.' q }iii^ .9 .� • '�'t� � � •'11R.• Community Concern • Difficult for pedestrians and people on bikes to cross 21 st Ave SW due to offset streets and five lane right -of -way Near -term Solutions • Route greenway along SW 338th Street and provide signage for two -way bike and pedestrian traffic along western sidewalk of 21 st Ave SW • Designate crossing of 21 st Ave SW at existing mid -block crosswalk between SW 338th Street and SW 339th Street • Provide signage for two -way bike and pedestrian traffic along east sidewalk of 21 st Ave SW, continue greenway south of crosswalk to SW 341 st Place 24 Twin Lakes/ Westway Neighborhood Greenway Long -term Solutions • Explore options to increase space on side- walk and for bike lanes in the right -of -way along 21 st Ave SW • Continue greenway route south of SW 341 st Place to connect with existing trail on north side of the Park - and -Ride, follow- ing trail around the lot to SW 344th Street and turning east when the deadend is connected through • Install crosswalks and crossbikes with flashing beacons at intersection of 21st Ave SW and SW 341 st Place Location #7: SW 340th Street extending from 19th Ave SW to 12th Ave SW r— R i ` • T a ♦ z � �r Community Concern • No pedestrian crosswalk along entire stretch of SW 340th Street • Automobile traffic is unimpeded in front of Saghalie Middle School • No desingation of shared roadway Near -term Solutions • Add crosswalk atop existing speed table to create a raised crosswalk that aligns with the pedestrian path that connects to 13th Place SWcreate raised pedestrian crossing surface • Use sharrows to alert motorists to the prescene of people on bikes Long -term Solutions • Using the City's Neighborhood Traffic Safety (NTS) program and a neighbor- hood vote, install speed - control devices (speed humps, chicanes, etc.) on SW 340th Street near Saghalie Middle School • Install flashing beacons at crosswalks Twin Lakes / Westway 25 Neighborhood Greenway Location #8: Intersection of SW Campus Drive and 10th Ave SW Ilk N OL �. Community Concern • Dangerous for people on bikes to cross large intersection with left- turning vehicles • Motorists have difficulty seeing oncoming cyclists to yield to • No directional wayfinding to BPA trail Near -term Solutions • Install bike boxes to designate safe areas for people on bikes to stop • Add painted bike lanes through intersec- tion 26 Twin Lakes/ Westway Neighborhood Greenway L �1 "A rj Long -term Solutions • Install bicycle TOUCAN system that inte- grates with automobile traffic • Add pedestrian push- button that initiates a crossing cycle that is protected from left turns (i.e. crossing when left turns have red arrow, rather than flashing yellow) Location: Entirety of Greenway Loop Community Concern • Pedestrians and people on bikes may not realize when they are on the designated greenway • Unable to navigate route without signage around the entire greenway • Unable to determine direction to travel to reach popular destinations Near -term Solutions • Install signage spaced out along the entire route that designates the greenway route • At intersections where route makes turns, install directional greenway signage to help people stay on the route • Install wayfinding signage in strategic locations that provides direction and distance to popular destinations (many of which have been identified in the previous section of this plan) Install wayfinding to BPA trail via 12th Ave SW Long -term Solutions • Continue to enhance greenway signage and ensure that wayfinding facilitates nai- gation from all directions that people may approach the route Twin Lakes/ Westway 27 Neighborhood Greenway THIS PAGE INTENTIONALLY LEFT BLANK 28 Twin Lakes / Westway Neighborhood Greenway NEXT STEPS A critical next step for implementation of Fed- eral Way's first neighborhood greenway is for City Council to take action in support of this plan either through a resolution or by adding the project to the city's Transportation Im- provement Program (TIP). Adding this project to the TIP will qualify the poject for state fund- ing, including WSDOT's Pedestrian and Bicycle Program and Safe Routes to School Program. Funding There are several funding sources that support implementing a neighborhood greenway. The City can allocate funds through specific pro- gram budgets, pursue grants to pay for capital or labor costs and /or receive philanthropic donations dedicated to the neighborhood greenway. City Programs Neighborhood Traffic Safety Program The city works to control traffic speeds and reduce cut - through traffic by educat- ing the community about issues, enforc- ing speed limit laws and installing devices often used in neighborhood greenways. • Citizen Action Request The Public Works Department accepts specific requests from the public to ad- dress a variety of infrastructure concerns. Grants • Washington Dept of Transportation WSDOT provides funding for bicycle and pedestrian projects to improve the safety of streets throughout the state. The Pe- Twin Lakes / Westway 29 Neighborhood Greenway destrian and Bicycle Program and the Safe Routes to School Program fund a variety of work such as design and engineer- ing for bike facilities, as well as physical improvements that directly benefit pe- destrians and people on bikes. Bike- specific grants Various grants exist to fund projects that directly impact the popularity of biking. Such grants, like those awarded by People for Bikes (formerly Bikes Belong Coalition), support cycling facilities and projects that enhance biking experiences. Recreation grants Several recreation - oriented corporations provide small grants to improve recre- ational opportunities for people. In many cases, these grants fund projects that directly result in getting people active in the outdoors. Philanthropy /Sponsorship Individuals Dedicated supporters of safe biking and walking with the means to make a financial donation may be willing to provide a cash donation to purchase devices that imple- ment neighborhood greenways. Sponsorship Corporations and local businesses are valuable resources for sponsorship. Com- panies may provide donations, either cash or in -kind, in return for branding rights or other recognition. • In -kind Some companies or individuals offer unique products or skills at little or no cost that implement neighborhood greenways. 30 Twin Lakes/ Westway Neighborhood Greenway Resources Several resources have been created by bicy- cle and transportation professionals to assist in planning, design and implementation of bicy- cle boulevards and neighborhood greenways. Some of the essential resources include: Fundamentals of Bicycle Boulevard Planning & Design (Initiative for Bicycle and Pedestrian In- novation at the Center for Transportation Studies, Portland State University) Urban Bikeway Design Guide (National Association of City Transporta- tion Officials) Costs for Pedestrian and Bicyclist Infrastructure Improvements: A Resource for Researchers, Engineers, Planners, and the General Public (University of North Carolina Highway Safety Research Center) Links to these resources are in the Appendix. Twin Lakes/ Westway 31 Neighborhood Greenway THIS PAGE INTENTIONALLY LEFT BLANK 32 Twin Lakes / Westway Neighborhood Greenway e� �r • Forterra believes that creating walkable and bikeable communities is a key strategy for ensuring our region's sustainability. With the Bicycle and Pedestrian Master Plan, the City of Federal Way continues to demonstrate its commitment to street safety for all users. Neighborhood greenways, a simple and cost - effective model for implementing the plan, provide the opportunity to improve mobility in all forms and increase safety for everyone. Through extensive community engagement activities and conversations, Forterra and com- munity leaders facilitated the design of Fed- eral Way's first neighborhood greenway and developed the recommendations for imple- menting the route. The city can use this plan as a guide to advance the Bicycle and Pedestrian Master Plan. Forterra thanks The Bullitt Foundation, The Boeing Company and Weyerhaeuser for their generous support of programming in Federal Way. Additionally, Forterra would like to ac- knowledge the many community members for on -going leadership, support and input on this project. A full list of people involved can be found in the Appendix. Twin Lakes / Westway 33 Neighborhood Greenway THIS PAGE INTENTIONALLY LEFT BLANK 34 Twin Lakes/ Westway Neighborhood Greenway r 1! ww- r If Links to Resources • Fundamentals of Bicycle Boulevard Planning & Design (Initiative for Bicycle and Pedestrian In- novation at the Center for Transportation Studies, Portland State University) http: / /www.pdx.edu /ibpi /sites /www.pdx.edu. ibpi/ files /Bi cycle BoulevardGuidebook %28opti mized %29.pdf • Urban Bikeway Design Guide (National Association of City Transporta- tion Officials) http: / /nacto.org /cities- for - cycling /design- guide/ Costs for Pedestrian and Bicyclist Infrastructure Improvements: A Resource for Researchers, Engineers, Planners, and the General Public http: / /katana.hsrc.unc.edu /cros /downloads/ Countermeasure %20Costs_Report_Nov20l 3. pdf Twin Lakes/ Westway 35 Neighborhood Greenway Community Survey Results Forterra collected information about community members' opinions about biking and walking in Federal Way. The survey asked questions about reasons for biking and walking, destinations of biking and walking trips, comfort while biking and walking in Federal Way, and the influence that a neighborhood greenway would have on biking and walking habits. Forterra collected respons- es at each outreach event. The 89 surveys collected provide information from men, women and children ranging in age from 10 to 71 years old. The results of the community survey are illustrat- ed in the following four graphs. I bike /walk for: 70 I 60 50 43 N 40 0 32 i 30 — - 20 14 i 10 - -- — - -- — — __ 4. so 45 40 35 30 N v� 25 c 0 CL 20 v 15 0 10 5 0 School i i I 36 Twin Lakes/ Westway Neighborhood Greenway Ftnes s Transportation Leisure Don't bike, but want to No Response NOTE: Multiple responses allowed i I bike /walk to: 43 _...._....__._ __ 23 _ 22--- - -- 20 14 Work Grocery Store Parks Other* No Response I 'Other responses included neighborhoods, home, ; recreation, fun, fitness, exercise, library, and trails i i NOTE: Multiple responses allowed 60 50 _. 40 v c CL 30 v 1 W U 20 10 0 How do you feel about biking in Federal Way? - — - - -- — _as Strong & Fearless Enthused & Confident Interested, but No Way, No How Concerned 5 No Respone Would you bike or walk more if there was a designated greenway in your neighborhood? Twin Lakes/ Westway 37 Neighborhood Greenway E m V U tp C: 0 4-J m N 0 L- CL a) tn D 0 0 a) 38 Twin Lakes/ Westway Neighborhood Greenway 0 Al C., ca c O � cu N O �L CL O 2 3 O L 4- n3 R 1 ti • T AIL i Twin Lakes/ Westway 39 Neighborhood Greenway f ES' �' • U. n� W Iv* ,. � {ry J � - ia y= C �f -J .� , �L 0 �L � O � t V .}r } S i 1 4-J 144 40 Twin Lakes/ Westway Neighborhood Greenway List of All Community Members, City Staff, Public Officials, and Other Supporters The following list encompasses all individuals that played a role in completing this plan, partici- pated in the effort to build community support and /or helped identify community preferences for the first neighborhood greenway in Federal Way. Bogui Adjorlolo Tiffany James Jeff Aken Peter Johnson Colleen Ames Mark Kilcup Cheidis Aunkha Mark Koppang Doug Baxter John Laurance Tim Beers Sarady Long Betty Beier Candyce Mason Jay Bennett Marissa McColgan Carol Bettine Jim McConvilleo Andy Blizard Carmel McGann Darvy Borg Ken Meerdink David Brower Phil Meyer Samuel Brown Karen Modica Joyce Brown Pat Montgomery Samantha Brubaker Councilmember Martin Moore Brian Burack Steve Nagode Councilmember Jeanne Burbidge Former Councilmember Diana Noble - Gulliford Councilmember Bob Celski Harold Nyberg Isaac Conlen Nancy Pan Renate Cooper Hans Pedersen Jack Dovey Rick Perez Jennifer Dovey Erik Preston Miles Drake Former Mayor Skip Priest Ronald Edens Mark Reed Tate Egger Cary Roe Jane Egger Dan Roscoe Ara Erickson Wendy Russell Joseph Fagg Patti Samora Hank Fenbert Orlando Samora Mayor Jim Ferrell Christina Samora Brent Frandsen Matt Setter Giordan Gallacci Julie Sharples Rick Gilbert Janet Shull Margery Godfrey Sule Stokes Diana Haines Barbara Talkington Cindy Holmes Jim Traynor Councilmember Susan Honda Mary Ann Traynor Bruce Honda Keri Welch Brock Howell Karissa Wright Anna Hudson Joyce Yee Kenneth Jackson Twin Lakes/ Westway 41 Neighborhood Greenway SUBJECT: KOREAN GARDEN POLICY QUESTION: Should Council approve the use of approximately 5 acres of City property adjacent to the Aquatic Center, west of the BPA Trail and Panther Lake for a Korean Garden, which would be open to the public, and approve the design/development process to proceed? COMMITTEE: PRHSPS MEETING DATE: March 11, 2014 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ken Miller, Deputy Public Works Director DEPT: Public Works _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Attachments: Memorandum; PRHSPSC memo Korean Garden Options Considered: 1. Approve the use of approximately 5 acres of City property adjacent to the Aquatic Center, west of the BPA Trail and Panther Lake for a Korean Garden (name to be determined), which would be open to the public, and approve the development process to begin, and forward to the full Council March 18, 2014 Business agenda for approval. 2. Do not authorize the use of City property and development of a Korean Garden and provide direction to staff. MAYOR'S RECOMMENDATION: Approve the use of approximately 5 acres of City property adjacent to the Aquatic Center, west of the BPA Trail and Panther Lake for a Korean Garden (name to be determined), which would be open to the public, and authorize the design/development process to begin and forward to the full Council March 18, 2014 busine "enda for aryl. MAYOR APPROVAL: DIRECTOR APPROVAL: &4i L�' mmittee ouncil Initial CHIEF OF STAFF: (J _J' Committee Council COMMITTEE RECOMMENDATION: I move to forward the approval of the use of approximately 5 acres of City property adjacent to the Aquatic Center, west of the BPA Trail and Panther Lake for a Korean Garden (name to be determined), which would be open to the public, and authorize the development process to begin and forward to the full Council March 18, 2014 Business agenda for approval to proceed. Committee Chair N Committee Member Committee Member PROPOSED COUNCIL MOTION: I move to approve the use of approximately 5 acres of City property adjacent to the Aquatic Center, west of the BPA Trail and Panther Lake for a Korean Garden (name to be determined), which would be open to the public, and approve the design /development process to proceed. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED /DEFERRED /NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 08/12/2010 COUNCIL BILL # IST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF '�.... Federal Way Date: March 11, 2014 To: PRHSPS Council Committee From: Ken Miller, Deputy Public Works Director Via: Jim Ferrell, Mayor Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. Subject: Korean Garden Proposal to Use City Property Hee Jung Lee and Mike Park have submitted a letter to the Mayor (attached) regarding the construction of a Korean Garden (name to be determined) on City property adjacent to the King County Aquatic Center, west of the BPA Trail and Panther Lake. The request is to permanently use approximately 5 acres of City property to construct a Korean Garden in approximately 3 phases by volunteers that would be open to the public. Currently this area in a natural state with some trees, blackberry vines, ferns, scotch broom and weeds. Due to the BPA power lines to the west there are restrictions to what plants can be planted and grown in the easement area. The terrain can be steep in some areas but it is generally rolling. City of Federal Way Resolution No. 13 -652 (attached) describes the protocol for private development of City property and the following information has been submitted to meet the requirements: 1. The name of the individual or organization seeking to develop City property. The Federal Way Korean American Association, Korean School of Federal Way, Korean - American Parents Association, Evergreen Club — Korean Seniors and the Federal Way Korean Churches and Pastors Association. 2. A concept of the proposed development and how it will benefit the public. A plan of the proposed Korean Garden (name to be determined) is attached. Phase 1 will consist of a flowering stroll garden with native flora of Korea. Phase II and Phase III are still in development. If adequate funding is secured, the project may be expanded to include a formal garden with a traditional Korean -style pagoda and a gathering space adjoining a stone sculpture garden. The benefits to the public are; aesthetically enhance the appearance of the area, construct a rest area midway along the BPA Trail, attract visitors to the City, first Korean Garden in the U.S. and would serve as a lasting symbol of friendship and collaboration. 3. Identified funding sources for the proposed development. The Federal Way Korean American Association will take full responsibility for the funding of construction of the development. Funding sources include: fundraising drives, grants from both public and private sector, as well as contributions from the Sister City of Donghae. 4. Identified entity or organization that will be responsible for the ongoing maintenance and operation of the proposed project. The Federal Way Korean American Association will take full responsibility for maintenance of the project. 5. Identified area of potential risk for the City and the proposed measures to mitigate the identified risks. The project will require electrical power, irrigation water and parking from the King County Parks and Recreational Division at the Aquatic Center. There have been discussions between the parties. Grading and drainage concerns will be minimized by limiting the disturbed areas. To deter and /or reduce potential vandalism a lighting system will be provided. If Council approves the use of the City property for the Korean Garden, the design /development process will begin. In accordance with Resolution No 13 -362, 30 %, 85% and 100% Korean Garden plans will be brought back to Council for approval. RECEIVES RECEIVED FEB 11 2014 February 3, 2014 'ARKS &Putki(MORK$ pAflKS &r�t►t ►uWORKS OFPARZnnFnrr DEPAPi? OT Mayor Jim Ferrell City of Federal Way 33325 8th Avenue South Federal Way, WA 9003 Proposal for the Use of City Property Federal Way Korean American Association requests approval for the permanent use of five acres of City property upon which to build a Korean garden (name to be determined). The proposed site is located adjacent to the King County Aquatic Center, west of the BPA trail and Panther Lake. Attached are the conceptual plan and map of the garden and its vicinity. The proposed garden will be constructed in three phases by volunteers from five non- profit organizations in Federal Way: (1) Federal Way Korean American Association, (2) Korean School of Federal Way, (3) Korean - American Parents Association, (4) Evergreen Club - The Korean Seniors, and (5) Federal Way Korean Churches and Pastors Association. Phase I will consist of building a flowering stroll garden planted with the native flora of Korea. Phase II and Phase III are still in development. If adequate funding is secured, the project may be expanded to include a formal garden with a traditional Korean -style pagoda and a gathering space adjoining a stone sculpture garden. The King County Parks and Recreation Division has already been approached regarding the proposed allocation of electrical power, irrigation water, and parking lot space of the King County Aquatic Center for the Korean garden. During the discussion, the suggestion was made to apply for a King County conservation grant. Ecological practices will be strictly adhered to during the construction of the garden in order to minimize disturbance of the natural topography, native biodiversity, and existing drainage patterns at the proposed site. A security lighting system will be installed to deter vandalism and assure public safety. In addition, a volunteer crew will maintain the garden through all seasons of the year. Federal Way Korean American Association will take full responsibility for the funding, construction, and maintenance of the garden. The following sources of funding have been identified: fundraising drives, grants from both the public and private sectors, as well as contributions from the sister city of Donghae. The construction of a Korean garden will have manifold benefits for the City of Federal Way and its residents. First of all, it will significantly enhance the appearance of a large and well - traveled section of the BPA trail, while also creating an ideally situated rest area midway between Celebration Park and the Madrona Park Playground. Thus, the garden will heighten the enjoyment of community members who already utilize the trail, while also attracting new visitors to the trail. Secondly, while Japanese, Chinese, and Asian - themed gardens are not uncommon across the country, this garden will have the unique distinction of being the first Korean garden in the United States. Finally, the Korean garden will serve as a tangible and lasting symbol of friendship and collaboration between the City of Federal Way and its Korean - American community. Hee Jung Lee President Federal Way Korean American Association _' Michael Par Board Chair Korean School of Federal Way Kwi Shim Kim President Korean American Parents Association Chung Kwi Youn President Evergreen Club - The Korean Seniors 471. t.. Ho Won President Federal Way Korean Churches and Pastors Association F,-I r_N� 0 Cj l 0 CL D ( C� (D a CD C� (D D cu Qj < > CL m CD 0 U) :3 - W cu :-r 0 (D goo 0 rD LA r) m X w cu rD CD cu aQ -Ti CA fD CL cu D ICDL IOQ CL ey �ij ;6- NN i; CL 0 =3 0 of CL 7N7 0 (D CL T. a V) ::3 NN m (D cu :3 2 0 0 C ;I go -n 0 CL T VI Fil D = N n ~ cu 41 o D' (D o O 0 D O p) °�0fD m v r2 ME o cr. °° a O N rD O 6r ° (D OO (p 0 N ,. r 3 D/ Dl 7 r O n. o v Q �o C) 3 �• 'O 3 7 3 \ N C o _ 3 _• v UQ n .f. p o z a; (D 3 D O (D a) O• n. (n UU � S � N O 0- (D D 3 �r p v • O H v O (D Q @ oe a _ I 3 � ,�0 O 3 oe N - 0 A ;° D °On, [D (D ° D (D Q1 Q CL (A . 0 oID ;off to -1 0 m n 0 n fD C d v m 00 7 D'0' o, a D _m � d o d 0 d a m O m 3 1. n N -33 � N w 0 w 00 , 3 Dl d O Z Z N < � 2 � O Dl o ' 3 00 3 V DD d n (D N D O N rD D = N n ~ cu 41 o D' (D o O wC 3 (D -CL (D n (D N Q o cr. °° a O N O 6r ° (D OO p) D1 N 3 3 D/ Dl 7 r O n. o v Q (D C) 3 �• 'O 3 o _ 3 rr UQ n .f. p o 0 0 3 UU � S � 0- (D 3 v Q Map Date: March 4, 2014 This map is intended for GIS Division use as a graphical Kor()an Garden Vicinity M a p City of Federal Way representation only. 33325 8th Ave. S. The City of Federal Way Federal Way, WA. 98023 (253) 835 -7000 makes no warranty as to www.cityoRederalway.com its accuracy. SIN 320th St SW p �I CO ,J� �I 1-J �� JI I l Li S 320th_ St � � - I� �I u S 324th St M a amb S 336th S i > n, � - -anti �lJ �� - - - -�� •+ - S 348th St J SW' 356th St ,/ All, ( I f h +` Legend AkCITY Of Federal Way *Project Location N co Scale: H 1:25,807 tin= 2,151ft 1,375 2,750 Feet CO 7f ir� i 4� - N �U I L SW p �I CO ,J� �I 1-J �� JI I l Li S 320th_ St � � - I� �I u S 324th St M a amb S 336th S i > n, � - -anti �lJ �� - - - -�� •+ - S 348th St J SW' 356th St ,/ All, ( I f h +` Legend AkCITY Of Federal Way *Project Location N co Scale: H 1:25,807 tin= 2,151ft 1,375 2,750 Feet RESOLUTION NO. 13 -652 A RESOLUTION of the City Council of the City of Federal Way, Washington, Establishing a Protocol for Private Development of City Property. WHEREAS, the City Council of the City of Federal Way recognizes the importance of partnering with different organizations in the City to enhance opportunities for the public; and WHEREAS, the City Council desires to establish a protocol for private development of City Property; and WHEREAS, the purpose of the protocol is to provide consistency for addressing requests, and to outline a process for providing preliminary information and obtaining Council approval prior to beginning the development process; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Development of City ProMgy. A proposal to develop City property must be for the public's benefit. Section 2. Proposed Project. The proposed project will neither present an adverse impact to the community, nor present an unreasonable risk to the City. Section 3. Preliminary Information. The following preliminary information will accompany any request to develop City property: The name of the individual or organization seeking to develop City property. 2. A concept of the proposed development and how it will benefit the public. 3. Identified funding source for the proposed development. 4. Identified entity or organization that will be responsible for the ongoing maintenance Resolution No. 13 -652 Page I of 3 and operation of the proposed project. 5. Identified areas of potential risk to the City and the proposed measures to mitigate the identified risks. Section 4. Submit the Request to the Mayor's Office. The request, along with the information outlined in Section 3above will be submitted to the Mayor's Office. If the information is sufficient, the Mayor will submit the request to Council for consideration. Section 5. Council Committee Review. The Parks, Recreation, Human Services, and Public Safety ( PRHSPS) Council Committee will review the request in a public meeting. Upon review of the proposal, the PRHSPS Committee shall forward the proposal to the full Council. The PRHSPS Committee may ask the developer provide additional information. Section 6. Council consideration. Council will consider the request in a public meeting. If Council determines that the proposed development will provide a benefit to the public, will enhance the City, and does not pose an unreasonable risk to the City, the Council will direct the developer begin the development process by applying for permits and working with Staff. Section 7. Design approval. If a developer has been approved to apply for permits and work with Staff to develop a project on City property, the design of the project will be brought before the PRHSPS Committee and full Council at the 30 %, 85% and 100% stage of the design for approval. Section 8. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 9. Corrections. The City Clerk and the codifiers of this resolution are authorized to Resolution No. 13 -652 Page 2 of 3 make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 10. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 11. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this 19`h day of November, 2013. CITY OF FEDERAL WAY MAYOR, S PRIEST ATTEST: 0 0 CITY CLERK, CAROL M NEILL , APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: 11/13/2013 PASSED BY THE CITY COUNCIL: 11/19/2013 RESOLUTION NO.: 13 -652 Resolution No. 13 -652 Page 3 of 3 Anne Cutting 2700 SW 343`d Place Federal Way, WA 98023 annejcutting @gmail.com March 11, 2014 City of Federal Way Parks, Recreation, Human Services & Public Safety Committee RE: Korean Garden Dear Committee Members: I want to express my objection to the proposed Korean garden along the BP trail. I believe our large land parcels, and especially parks are better used to promote opportunities for healthy, active lifestyles and exercise. Many of the surrounding communities are developing soft surface multi use trail systems in their parks for walking, jogging and biking. The cost of these trails is low and they are heavily used. The land surrounding the BP trail is one of the few parcels large enough for this type of future development. The hill west of the Aquatic Center is the perfect place for a switchback trail for running and biking. I ride my bike on the current dirt trails. Approving this plan will take 5 acres from the area I currently ride. The best trail will become stairs. I can foresee bikes being prohibited and the area will be for strolling only. Although the proposal seems very generous on the surface we would in effect be donating a large parcel of land to one particular ethnic group. Federal Way is a very diverse community and the promotion of one particular group, and donation of a large parcel of land to that group appears to be the personal agenda of a well- connected few. What about other groups or organizations? Was the opportunity to develop this property made public? Please consider all options for this property before proceeding further. Sincerely, Anne Cutting COUNCIL MEETING DATE: March 18, 2014 ITEM #:o_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: AMEND FEDERAL WAY REVISED CODE REGARDING PAWNBROKERS AND SECONDHAND DEALERS POLICY QUESTION: Should the City Council approve the proposed modifications to FWRC 12.15.230 regarding pawnbrokers and secondhand dealers and declare an emergency so these modification will take place immediately? COMMITTEE: PRHSPS MEETING DATE: 03/11/2014 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Amy Jo Pearsall, uty City Attorney DEPT: Law Attachments: Proposed ordinance amending FWRC 12.15.230 regarding pawnbrokers and secondhand dealers. RCW 12.15.230 sets forth the information required to be entered into a law enforcement database and the business books of pawnbrokers, secondhand dealers and secondhand precious metal dealers. Police were attempting to enforce these requirements when it was determined that an error in this section regarding the list of information required to be recorded in the business books created a loophole for these businesses. The City of Federal Way City Council has previously found that it is in the best interest of the citizens to require pawnbroker and secondhand dealer businesses to gather and record certain information in their business books. However, the identified error creates a loophole and prevents the intent of the City Council's previous ordinances from being fulfilled. The proposed ordinance, as currently drafted will close the loophole and make the business book requirements apply to secondhand precious metal dealers as well. Because this loophole has already prevented the capture of active burglars in the City, staff is requesting that Council declare an emergency so that this ordinance may take effect immediately. Options Considered: 1. Approve the proposed ordinance amending FWRC 12.15.230 regarding pawnbrokers and secondhand dealers, declare an emergency, and adopt the ordinance at the March 18, 2014 City Council Meeting. 2. Modify the proposed ordinance amending FWRC 12.15.230 regarding pawnbrokers and secondhand dealers, and provide direction to staff regarding its enactment. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: mmittee C cil CHIEF OF STAFF: 174o Commi Council Initial COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance for First Reading and Enactment at the March 18, 2014 City Council meeting. -fjuljr--., Ax� Committee Chair PROPOSED COUNCIL MOTION(S): "1 move approval of the proposed ordinance. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 08/12/2010 RESOLUTION # ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to Pawnbroker and Secondhand Dealer Business Requirements; declaring an emergency and amending FWRC 12.15.230. (Amending Ordinance Nos. 11 -689 and 90 -57) WHEREAS, RCW 12.15.230 sets forth the information required to be entered into a law enforcement database and the business books of pawnbrokers, secondhand dealers and secondhand precious metal dealers; and WHEREAS, staff has identified an error in this section regarding the list of information required to be recorded in the business books; and WHEREAS, the City of Federal Way City Council has previously found that it is in the best interest of the citizens to require pawnbroker and secondhand dealer businesses to gather and record certain information in their business books; and WHEREAS, the identified error prevents the intent of the City Council's previous ordinances from being fulfilled; and WHEREAS, the potential adverse impacts on the public's property as well as the safety and welfare of the City and its citizens if this Ordinance did not take effect immediately, justify the declaration of an emergency and the designation of this ordinance as a public emergency ordinance necessary for the protection of public safety, public property or the public peace by the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Ordinance No. 14- Page 1 of 3 Rev 1/10 Section 1. FWRC 12.15.230 is hereby amended to read as follows: 12.15.230 Information Required to be entered into data base and into a business book. (1) Database. Every pawnbroker, secondhand dealer, and secondhand precious metal dealer shall enter within twenty -four (24) hours any and all requested information into the data base prescribed by the law enforcement agency (2) Business book. Every pawnbroker, and secondhand dealer, and secondhand precious metal dealer shall maintain at his or her place of business a book n which he or she shall at the time of such loan, purchase or sale, enter, in the English language, written in ink, the following information: (a) The date of the transaction; (b) The name of the person conducting the transaction and making the entries regaired in this chapter; (c) The printed name, age, date of birth, height, weight, address, telephone number, the general description of the dress, complexion, color of hair and facial appearance of the person with whom the transaction is had, including the identification which the customer shall present to verify his or her identity, and the account or other number of such identification; (d) The signature of the person with whom the transaction is made, a photo copy of both sides of an official picture identification card and the right thumb print. (e)The name, address and telephone number of the owner of the property bought or received in pledge; (f) The address of the place from which the property bought or received in pledge was last removed; (g) A description of the property bought or received in pledge, which shall include the name of the maker of such property or the manufacturer thereof and the serial number, if the article has such marks on it, or any other inscriptive or identifying marks; provided,that when the article received is furniture or the contents of any house or room actually inspected on the premises where the sale is made, a general description of the property shall be sufficient; (h) The price paid or the amount loaned; (i) The number of any pawn ticket issued therefore; erand 0) Comply with the provisions of RCW 19.60.020(1). Section 2. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Ordinance No. 14- Page 2 of 3 Rev 1/10 Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 5. Effective Date. By unanimous consent, the Council finds that this ordinance is needed for the immediate preservation of public peace, health and safety and is not subject to initiative or referendum pursuant to FWRC 1.30. This ordinance shall take effect and be in force upon adoption. PASSED by the City Council of the City of Federal Way this 18'h day of March, 2014. CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: K: \ord\2014 \code update — pawnbrokers Ordinance No. 14- Page 3 of 3 Rev 1 /10 COUNCIL MEETING DATE: March 18, 2014 ITEM #: q V CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE TO VACATE A PORTION OF S 337TH STREET POLICY QUESTION: Should the Council adopt an ordinance vacating a portion of S 337th Street to Steve and Cathy Lindula located on the north side of S 337th Street, west of 33rd Place S adjacent to Lot 1 of Louise's North Lake Addition plat at Federal Way? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 3, 2014 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey, P E Street Y V" DEPT: Public Works ................_ Y,......_:. __..- z.........._..........._t_ Systems Protect En$ lneel'........- ..............._............._. _ ._. Attachments: 1. Land Use and Transportation Committee memorandum dated March 3, 2014. 2. Ordinance to vacate a portion of S 3370' Street. Options Considered: 1. Adoption of the attached ordinance vacating a portion of S 337th Street to Steve and Cathy Lindula. 2. Do not adopt the ordinance vacating a portion of S 337th Street to Steve and Cathy Lindula and provide direction to staff. ......._......_._........... .... ..... - ....................... ..__............_..........._......._.__..._..............._._....._....-._... ._._.__._................._.... -- _ - - - -- MAYOR'S RECOMMENDATION, The Mayor recommends forwarding Option 1 to the March 18, 2014 City Council Ordinance Agenda for first BeeMlinv- -/) MAYOR APPROVAL: CHIEF OF STAFF: Council DIRECTOR APPROVAL: Cf-� Committee COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 18, 2014 City Council cement agenda for first Reading. wAt;4�zk Bob Celski, Chair /Jdanne Burbidae, Member PROPOSED COUNCIL MOTION: "1st Reading of Ordinance (March U8,2�014).- "I move to forward the ordinance to the second reading for enactment on the April 1, 2014 City Council Ordinance Agenda. " 2nd Reading of Ordinance (April], 2014): "1 move to enact the ordinance vacating a portion of S 337th Street to Steve and Cathy Lindula located on the north side of S 337th Street, west of 33rd Place S adjacent to Lot 1 of Louise's North Lake Addition plat at Federal Way. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: El *PPROy ao C-OUNC1ff011616 # A 1 ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 3, 2014 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor tw- FROM• John Mulkey, P.E., Street Systems Project Engineer 7 Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management' 'K SUBJECT: Ordinance to Vacate a Portion of S 337th Street BACKGROUND: On November 4, 2013 the Land Use and Transportation Committee heard Steve & Cathy Lindula's request for the vacation of a portion of S 337th Street, located on the north side of S 337th Street west of 33rd Place S in order to correct an existing encroachment of a garage into the front property line set back. The vacation was brought to Council on January 7, 2014, at which time a public hearing was held and the Council conditionally approved the vacation. The conditions of the vacation were for Steve & Cathy Lindula to pay the City an amount of 100% of the appraised value of the property and obtain executed easements for utilities within the area to be vacated. Steve & Cathy Lindula have provided executed easements to the City and have paid an amount of $1,528.00 which is 100% of the appraised fair market value of the right -of -way to be vacated (382 square feet at $4.00 per square foot); all conditions for the street vacation have been met per the Council decision on January 7, 2014. cc: Project File Day File ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to vacating a portion of South 337th Street located on the north side of S 337th Street, west of 33rd Place S adjacent to Lot 1 of Louise's North Lake Addition Plat at Federal Way. WHEREAS, a valid petition has been filed by the owners of at least two- thirds of the abutting property requesting vacation of a portion of South 337th Street located on the north side of S 337th Street, west of 33rd Place S adjacent to Lot 1 of Louise's North Lake Addition plat at Federal Way; and WHEREAS, pursuant to Resolution 13 -651, the Federal Way City Council held a public hearing at its regular meeting on January 7, 2014, to consider the petition for vacation as required by state law and Federal Way Revised Code Section 4.20; and WHEREAS, following the conclusion of the public hearing on January 7, 2014, the City Council considered the proposed vacation and its compliance with the criteria outlined in FWRC 4.20.120, and decided to grant the vacation pending satisfaction of the conditions outlined in Resolution 13 -651 and payment of compensation by the owners of the abutting property; and WHEREAS Steve and Cathy Lindula, the property owners have satisfied the conditions outlined in Resolution 13 -651 and paid the City 100% of the appraised fair market value of the right- of -way to be vacated, in the amount of One Thousand Five Hundred Twenty -Eight and No /100 Dollars ($1,528.00); WHEREAS Steve and Cathy Lindula, the property owners have submitted easements to the City for all utilities crossing the area to be vacated for recording; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, Rev 1/10 WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Vacation. That portion of the right -of -way of South 337th Street, located on the north side of S 337"' Street, west of 33'd Place S adjacent to Lot 1 of Louise's North Lake Addition Plat at Federal Way as described in Exhibit "A" (legal description) and so depicted on Exhibit `B" (exhibit map) and Exhibit "C" (vicinity map) attached hereto is hereby vacated. The property lying in the portion of the right -of -way described in Exhibit "A" shall be returned to and belong to those persons entitled to receive the property in accordance with state law. Section 2. Recordation. Upon passage, approval and publication of this ordinance, the City Clerk is directed to cause this ordinance to be recorded with the King County Department of Records and Elections. Immediately following the recording of the deed, all easements required as a condition of the vacation will be recorded for those utilities crossing the vacated areas. Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any a an - Rev 1 /10 references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this day of 20 CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 14- Rev 1 /10 �►d I1: That portion of dr Namely 40 foot Brae of S_ 337* St eel (Wadwsim Manuel in tree N" Mew goana of the Notbeast gmrler of Sectim 21, Toa nho 21 Nodk Ramp 04 East, W_ M., Sing County, Wad gtw make patbcuady dewdlmd as fo kwL Cog at the Sau &wed caner of Lat 1, Plat of Lonise's Na1L Late Trade, as vwonkd m Vok me 40 of Plats, Page 23, records of Sing Camnty Wastiingunk due Tice Paid of Bgpnoitrga lbame N BVS0'20r Z alaag the Soudm* bomdaryderaat a di tmm of41.76 feK to the iyartharesteYly 30 foot RIW nmrg6Q of 3r Pb w S. (Ca_ &L No_ 2612), Tbenoe S 35037'20?' W, aking dye extended Nail y 30 fiaat itAli' margia of 3r Phee S_, a disbwe of 1233 feet lbmw S 0*50'2r W, a distance of 3455 feet TbenoeN OW'40r W, a dislaooe of 10.00 feet, to Se Tnr P O ofBegimaing_ Cam 332 sgmoe feed mare or ImL Rev 1/10 EXHIBIT B NE 1/4, NE 1/4, Section 21, T 21 N, R 04 E, WM King County,' Washington v 20 40 9CAM: I'- 2W I LOT 2 LOT 1 14 �� TRM POW OF Jb- f/ WGINMMG 41.76 Aa VACATM tM M 1. I � �.- NW*50'20"E 40.91• -� — - - en s_ 337M sir ¢J .jtrAra A Mgt RAM SURVEYIN13 MAPPING, LLC 13110111ifi Ave NE KrtiwW. WA 98034 Ploe:1200) 812 -7633 Ema1: nnmue�ransm.cwn WOW*. hdpJhwwwjmwn cam 07 cfn2u>tcf - Page S of 6 Rev 1/10 EXHIBIT C City of S 337th Street Vicinty Map��13 Cq arFW Federal 1r<Ilay Right of Way Vacation � �"° m A, 2 281W 101 xa *40 w *'titi.rS,y x s'�m St A � h S Wth St - • . • . ► r R, ._ r f This rraap is intended for use F�dera I tNa�/ ® 0-5 r as a graphical representation. Way !.file The erty of Federal 'Nay makes N' no warrxty as to its accuracy! You crem6ed Mis F'DIF from an appbcat cn that is ncx licensed to print to rxrvaF DF pnnter (http:rlwww -w wapdf -comy Rev 1 /10 COUNCIL MEETING DATE: 31 rch d I 1n,d 20� ITEM #•_ �V .................................................................................................................................................................................................... .............................rh ..... 9,.......................................................................... ............................... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: AMENDING THE BUSINESS REGISTRATION APPEALS PROCESS POLICY QUESTION: Should the City Council adopt an ordinance that would remove Council from hearing business registration appeals and make the hearing examiner's decision on appeals the final decision of the City? COMMITTEE: FEDRAC MEETING DATE: Feb. 25, 2014 CATEGORY: ❑ Consent N Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Pat Richardsdh, City Attorney ......... ......_........................ DEPT: LAW Attachments: Proposed Ordinance Staff Report Options Considered: 1) Adopt the proposed Ordinance 2) Do not adopt the proposed Ordinance and provide direction to Staff. MAYOR'S RECOMMENDATION MAYOR APPROVAL: CHIEF OF STAFF: v 400" DIRECTOR APPROVAL: PR r Initial COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on March 4, 2014. �u. Committee Chair Committee Member Committee ember PROPOSED COUNCIL MOTION(S): 1ST READING OF ORDINANCE (DATE): "I move to forward approval of the ordinance to the March 18, 2014 Council Meeting for adoption. " 2ND READING OF ORDINANCE (DATE): "I move approval of the proposed ordinance. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 40k CITY OF Federal Way CITY ATTORNEY'S OFFICE MEMORANDUM DATE: FEBRUARY 19, 2014 TO: COUNCIL MEMBERS CC: MAYOR FERRELL BRIAN WILSON, CHIEF OF STAFF FROM: PAT RICHARDSON, CITY ATTORNEY SUBJECT: PROPOSED ORDINANCE AMENDING THE BUSINESS LICENSE APPEAL PROCESS Backsround Information: Currently, business registration decisions are made by the City Clerk and after the hearing before the Hearing Examiner, it is appealable to the City Council using the land use Process IV procedures. The City Council is acting in a quasi-judicial role for the appeal. On February 18, 2013 the City Council approved a proposed ordinance removing Council from hearing appeals under the land use Process IV procedures for land use matters and establishing Superior Court as the venue to appeal the Hearing Examiner's decision. . In order to be consistent, this proposed ordinance updates the business registration appeals process making the hearing examiner the final decision maker for business registration appeals and repeals language regarding appeals to Council under the land use Process IV procedures. K:\agenda\FEDRAC\2014\2 -25 staff report business registration appeal ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, amending the Business Registration Appeals Process; amending section 12.05.210 and repealing section 12.05.230 of the Federal Way Revised Code. Amending Ordinance Nos. 12-717,09-599,95-231, and 91 -86. WHEREAS the City Clerk administers business registrations and licenses pursuant to Chapter 12 of the Federal Way Revised Code; and WHEREAS a decision of the City Clerk is appealable to the hearing examiner and then appealable to the Council; and WHEREAS the Council desires for the hearing examiner to make the final decision of the City and remove Council from the appeal process; and WHEREAS, the Finance, Economic Development, and Regional Affairs Committee of the Federal Way City Council considered these code amendments on February 25, 2014, and recommended adoption. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. FWRC 12.05.210 is hereby amended to read as follows: 12.05.210 Decision of the hearing examiner. After considering all of the information and comments submitted on the matter, the hearing examiner shall issue a written decision, including findings of fact, conclusions, and order, affirming, reversing, or modifying the decision, action, or penalty being appealed based on the hearing examiner's findings and conclusions. Unless a longer period is agreed to by the applicant, the hearing examiner shall issue the decision within 10 working days after the close of the public hearing. Notice of the decision shall be mailed to all parties. In the event of revocation or denial of a registration, the hearing examiner shall provide that the revocation or denial shall be for a period of not less than one year unless the hearing examiner determines that extraordinary circumstances exist justifying a shorter period of time, in which case the justification for such decision shall be set forth by the hearing examiner in writing. In determining the minimum time of the revocation or denial during which reinstatement or issuance of a Ordinance No. 14- Page 1 of 3 Rev 1/10 business registration shall not be considered, the hearing examiner shall consider among other factors: (1) The degree of the registrant's culpability, if any, and the conduct leading to the revocation, suspension, denial, penalty, or other decision of the clerk; (2) The criminal nature of the conduct, if any; (3) The effects on the community and whether the business or activity was a threat to the public health, safety or welfare; and (4) Any mitigating evidence. The decision of the hearing examiner is final city, and the Failure to comply with the decision of the hearing examiner shall constitute a misdemeanor. Section 2. FWRC 12.05.230 is hereby repealed in its entirety. MIAM 0-0-0 Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any Ordinance No. 14- Page 2 of 3 Rev 1 /10 references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this day of , 20_ CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 14- Page 3 of 3 Rev 1 /10 COUNCIL MEETING DATE Maw ►v IG�I� g ITEM # C0 .............................. ... ......_.. ............ .......... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: CARRY - FORWARD BUDGET ADJUSTMENT POLICY QUESTION: Should the City Council approve the 2014 Carry- Forward Budget Adjustment? COMMITTEE: FINANCE, ECONOMIC DEVELOPMENT AND REGIONAL MEETING DATE: 2 -25 -2014 AFFAIRS CATEGORY: ❑ Consent ❑ City Council Business STAFF REPORT BY: ROBERT ® Ordinance ❑ Resolution INTERIM FINANCE DIRECTOR Attachments: • Budget Adjustment Memo • General and Street Fund Results of Operations • Summary of Proposed 2014 Carry- Forward Adjustments • Ordinance ❑ Public Hearing ❑ Other DEPT: Finance Options Considered: 1. Approve the 2014 Carry - Forward Budget Adjustment Ordinance as presented. 2. Provide direction to Staff on modifications to the 2014 Carry- Forward Budget Adjustment Ordinance and forward to the full Council at the March 4, 2014 Council Meeting. MAYOR'S RECOMMENDATION: MAYOR APPROVAL: ' DIRECTOR APPROVAL: Co ittee juii m al CHIEF OF STAFF: /tom tzt) , 00�� Commi Council COMMITTEE RECOMMENDATION: I move to fo and the proposed ordinance F' st Reading on M 2014. � 1%, Committee Chair Committee Member Committee em er PROPOSED COUNCIL MOTION(S): 1sT READING OF ORDINANCE (MARCH 4,2014): "I move to forward approval of the ordinance o the March 4, 2014 Council Meeting for adoption. " 2ND READING OF ORDINANCE (MARCH 18,2014): "1 move approval of the proposed ordinance." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # LP LA LA 11 DENIED 1ST reading ❑ TABLED /DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM Date: February 25, 2014 To: Finance, Economic Development & Regional Affairs Committee Via: Jim Ferrell, Mayor From: Bob Noland, Interim Finance Director Subject: 2014 Carry Forward Budget Adjustment Ordinance BACKGROUND The proposed carry forward budget adjustment makes the following types of modifications to the current biennium budget: • Revise Beginning Fund Balance — adjust the beginning fund balance from the estimated amount used during budget deliberation to the actual as we conclude fiscal 2013 activities; • Continue Existing Projects — appropriate projects that were budgeted in the prior year, but not completed and will continue during the current year; • Grant Funded Projects — appropriate projects funded by grants and contributions; • New Programs — on an exception basis, appropriate projects not previously approved by Council. All adjustments are one -time funded unless otherwise noted. GENERAL& STREET FUND OPERATIONS. The General and Street Fund 2013 actual ending fund balance of $16.24 million is $5.73 million over and above the $10.51 million projected for 2013 year -end. However, of this amount, $2.28M is needed to implement the proposed budget adjustment. This results in an adjusted increase in ending fund balance of $3.45M. The $5.73 million increase in ending fund balance at the end of 2013 is made up of $563K revenue and other sources increases and $5.17M in unspent expenditures. The $563K net increase in revenue /sources is comprised of Revenues /sources exceedins the 2013 year -end estimate: • $306K building permits and development fees • $154K sales tax • $122K liquor excise tax • $27K property tax • $99K criminal justice sales tax • $11 K passport agency fees • $26K park and general recreation fees • $1 OK traffic and non - parking fees • $97K police services • $63K miscellaneous /interest /other • $8K franchise fees • $34K gambling tax Revenues /sources below the 2013 Year -end estimate: • $16K public works permits & fees • $379K net decrease in other financing sources (contributions, transfers, earmarked revenues, grants) The $5.17M unspent expenditures /uses is comprised of (before anv carry forward budget adiustment requests): • $17K in City Council • $38K in Mayor's Office • $466K in Community & Economic Development • $73K in Law • $176K in Human Resources /City Clerk • $570K in Police & Jail • $286K in Parks, Recreation & Cultural Services • $106K in Court • $44K in Finance • $865K in Public Works • $2.5M in Pension Reserves /Non- Departmental/Pending Claims /Contingency Reserves The $2.54M needed to implement the proposed budget adjustments is allocated as follows: $2.28M to continue existing projects; and $263K in grant funded projects. Continue Existing Proiects Totaling $2.28M — Requires $2.28M Use of 2013 Ending Fund Balance • Total of $126K in Human Resources /City Clerk: $99K for election fees; $18K labor negotiations; $7K for wellness and employee recognition program; and $2K for training • Total of $187K in Information Technology: Internal service charges to Information Technology fund for $50K for IT technician temporary help; $15K for GIS intern temporary help; and $122K Microsoft enterprise agreement and additional licenses. • Total of $376K in Community and Economic Development: $73K for permit system upgrade funded by automation fees; $109K for abatement funds; $78K for comprehensive plan update; $82K in Economic Development for city center redevelopment (architectural design review of mixed -use projects and environmental & land use review of significant city center projects); $25K for rebranding initiative; $2K graffiti supplies; and $7K employee contributions. • Total of $771K in Law: $53K for outside legal counsel; $644K internal service charges to Risk Management Fund for pending/future WCIA and CIAW (previous insurance companies) deductibles; and $73K internal service charges to Risk Management Fund for broker fees and light pole reimbursement. • Total of $30K in Municipal Court for security improvements to city hall building. • Total of $242K in Parks, Recreation and Cultural Services: $40K internal service charge to Fleet & Equipment fund for purchase of front end loader; $82K internal service charge to Building Fund for resource conservation manager, seasonal and temporary help, overtime and callout pay; $ l0K internal service charge to Building Fund for steel lake maintenance yard security system; $17K internal service charge to Building Fund for city hall parking lot pavement repair; $57K internal service charge to Risk Fund for wire theft; and $37K replace monument signs at park entrances. • Total of $25K in Police: $14K for state and federal seizure funds; and $11 K for explorer program. • Total of $518K in Public Works: $131K for joint EOC funds; $12K for EOC temporary help; $198K for comprehensive plan update; $126K for weather /project delay for king county contract; $11,800 for electricity; and $40K internal service charge to Fleet & Equipment fund for front end loader. Grant Funded Proiects Total $263K offset by $263K grant revenue — Requires $11 K of 2013 Ending Fund Balance • Total of $188K in Police: $4K for WSTSC DUI Target Zero; $22K for Ballistic Vests (includes $11K city funds); $54K for various Justice Assistance Grants; $51K Auto Task Force; $40K Registered Sex Offender; and $17K Valley Narcotics Enforcement Team contribution. • Total of $74K in Public Works for commute trip reduction. DESIGNATED OR PROJECT SPECIFIC FUNDS. The remaining adjustments are for continuation of designated programs and capital project funds. These adjustments include: Special Revenue Funds: • Total of $160K in Arterial Street Fund: $160K for arterial streets asphalt overlay. • Total of $32K in Hotel/Motel Tax Fund: $32K appropriation of 2013 remaining balances. • Total of $4K in Federal Way Community Center Fund: $4K for pool heat exchanger. Capital Improvement Project Funds: • Total of $682M in Municipal Facilities CIP: $145K for PACC; $481K for FWCC; and $56K for major facility rehab. • Total of $1.18M in Parks CIP (project balances) • Total of $2.69M in Surface Water CIP (project balances) • Total of $12.09M in Transportation CIP (project balances) Enterprise Funds: • Total of $299K in Surface Water Management Operating Fund: $21K for Steel Lake Management District; $8K for North Lake Management District; $7K for WRIA 3rd & 4'h quarter 2013 payments; $30K for fresh algae grant (includes $6K city funds); $161K for storm water capacity grant; $32K for WRIA 10 Grant; and $40K internal service charge to Fleet & Equipment fund for front end loader purchase. • Total of $109K in Dumas Bay Centre Fund: $109K for general deferred maintenance. Internal Service Funds The internal service fund adjustments are reflected in the operating funds above, unless funded by replacement reserves or fund balance designated for the specific project. Total of $774K in Risk Management Fund: $644K for pending/future WCIA and CIAW (previous insurance companies) deductibles; $73K broker fees and light pole reimbursement; and $56K wire theft. • Total of $486K in Information Technology Fund: $15K for GIS intern temporary help; $50K for IT technician temporary help; $65K for network upgrade funded by replacement reserves; $17K for backup system funded by replacement reserves; $3K miscellaneous hardware funded by replacement reserves; $36K Amanda IVR upgrade funded by replacement reserves; $105K Amanda permit system upgrade funded by replacement reserves; $73K for permit system upgrade funded by automation fees; and $122K for Microsoft enterprise agreement and additional licenses. • Total of $151K in Fleet and Equipment Fund: $151K for front end loader capital purchase funded by $80K capital contribution from General Fund, $40K capital contribution from Surface Water Management fund, and $31K from excess proceeds from sale of equipment. • Total of $]09K in Buildings & Furnishings Fund: $1OK for Steel Lake maintenance yard security system; $17K for city hall asphalt repair; and $82K for resource conservation manager, seasonal and temporary help, overtime and callout pay. Non - Annual Funds • $355K in Special Studies /Contract Fund: $329K for information technology related balance; and $26K for CJIS two factor authentication. TOTAL BUDGET ADJUSTMENT: The overall biennium expenditure budget adjustment totals $21,657,451. GENERAL STREET FUND RESULTS OF OPERATIONS Category 2013 Variance: Carry Forward Request Itemized Total Annual i Budget Actual Favorable (Unfavorable) Beginning Fund Balance $ 15,034,799_k$_ 15,034,799 $ - OPERATING REVENUES Property Taxes 9,978,000 10,004,862 26,862 Sales Tax 11,192,000 11,346,338 154,338 - Criminal Justice Sales Tax 1,894,000 1,992,667 98,667 - State Shared Revenue 2,194,000 2,315,823 121,823 - Leasehold Tax 6,000 5,989 (11 ) - Gambling Taxes 145,000 178,696 33,696 - Court Revenue 1,501,000 1,511,606 10,606 - CD Permits & Fees 1,897,281 2,203,426 306,145 - PW Permits & Fees 317,000 300,537 (16,463 ) - Business Licenses 252,000 253,417 1,417 - Franchise Fees 1,041,000 1,049,177 8,177 - Parks & Recreation Fees 961,465 987,018 25,553 - Police Services 905,000 1,001,908 96,908 - Admin/Cash Management Fees 521,117 521,117 Interest/Misc /Other 300 000 373,597 73,597 - Subtotal 33,104,863 34,046,178 941,315 Utility Tax for Operations 5,236,000 5,236,000 Red Light Photo for CT/PD/TR 1,075,040 1,075,040 Utility Tax for Prop 1 2,980,187 2,877,100 (103,087 ) - Transfers In / Grants / Other 1,423,722 1 148 193 (275,529) Grants & Contributions 262,922 "total Revenues /Other Sources :' 43,819 812 44.382,511 1 56U99 99 "" =Total Revenue Car - Forward Ad" 242,921 OPERATING EXPENDITURES City Council 389,317 _ 372,242 17,075 Mayor's Office 1,060,744 1,022,255 38,489 Municipal Court 1,586,447 1,480,302 106,145 Security Improvement to City Hall Building $30,000 30,000 Human Resources/City Clerk 990,873 814,413 176,460 Election Fees $99,237; Labor Negotiations $18,290; Employee Wellness $7,225, Training $1,580 126,332 Finance 898,063 854,044 44,019 Law 1,482,042 1,408,750 73,292 Outside Legal Counsel $53,391 53,391 Community & Economic Development 3,458,310 2,991,879 466,431 Abatement Funds $109,201; Permit System Upgrades $73,148; City Center Revelopment Permits $82,279; Comp Plan Update $77,630 -, Graffiti Program $2,000; Rebranding Initiative $25,000; $6,837 Human Services Employee donation for Human Service Proeram 376,095 Police & Jail Services 26,458,284 25,888,419 569,865 _ Explorers Program $11,341; Various Grants $188,395; Seizure Funds $14,080 213,816 Parks, Recreation & Cultural Services 4,256,128 3,969,894 286,234 Resource Conservation Manager, seasonal /temp help, overtime and callow pay 1 $82,070; Monument signs at park entrances $37,265; City Hall Parking Lot Pavement j Repair $16,829, Steel Lake Maintenance Yard Security System $9,731; Front End Loader $40,000; Wire theft $56,514 242,409 Public Works 4,869,384, 4,004,066 865,318 Comprehensive Plan Update $197,882; Commute Trip Reduction $74,302; Joint EOC 592,601 Fund $130,840, EOC temp help $11,948, Electricity $11,800, King County contract $125,829, Front End Loader $40,000 IT Technician Temporary Help $50,000; GIS Intern Temporary Help $15,000; 259,950 Microsoft Enterprise Agreement & Additional Licenses $121,923; Broker Fees & Light Pole Replacement $73,027 City-Wide Subtotal 45,449,592 42,806,264 2,643,328 One -Time Transfers Out Other 2,895,163 370,753 2,524,410 Risk Management Deductibles/Claims $644,128 644,128 Total Expenditures/Other Uses 48,344,755x, 43 177,017 5,167 738 Total Expenditure Car - Forward Ad- 2,538 722` Ending Fund Balance $''10,509;856 $ 16,240,293 $ 5,730437 Net Expenditure Car forward "Ad' 2`2 ?.5,800 Net Increase in General Fund Ending Fund Balancel S 3,454,637 SUMMARY OF PROPOSED 2014 CARRY - FORWARD ADJUSTMENTS GENERAL & STREET FUND Human Resource ✓City Clerk: Election Fees Labor Negotiations - 99,237 99,237 18,290 18,290 City Wellness Program 7,225 7,225 Training - - - -- -- -- 1,580 1,580 Subtotal Human Resources S 'r 126,332 S $ 126,332 S Information Technology: IT Technician Temporary Help 50,000 50,000 GIS Intern Temporary Help 15,000 15,000 Microsoft Enterprise Agreement & Additional Licenses 121,923 121,923 Subtotal Information Technology S 196;923 S - S 186,923 S Community & Economic Development: Abatement Funds 109,201 109,201 Permit System Upgrades Funded by Automation Fees 73,148 73,148 City Center Redevelopment Permits, Etc. 82,279 82,279 Comprehensive Plan Update (See Public Works for Traffic Modeling Component) 77,630 77,630 Economic Development Rebranding Initiative 25,000 25,000 Graffiti Program Supplies 2,000 2,000 Human Services Employee 2013 Donations for Human Services Program 6,837 6,837 Subtotal Community Economic Development ` S 376.095' S - S 376.095:: $ Law: City-Wide Internal Service Charge - Risk Management Pending Deductibles/Claims 644,128 644,128 City-Wide Internal Service Charge - Broker Fees & Light Pole Reimbursement 73,027 73,027 Outside Legal Counsel 53,391 53,391 Subtotal law S, 7"6 - S -770.546 S Municipal Court: - - Security Improvements to Building 30,000 IS 30,000 Subtotal Municipal Court ? 30.00 S - S 3%000 $ - Police: Explorers Program 11,341 11,341 Federal Seizure 4,422 4,422 State Seizure 9,658 9,658 2013/2014 Target Zero for Overtime (Impaired Driving, Mobilization, Seat Belts), Funded by Grant Rev 4,401 4,401 4,401 Bulletproof Vest Program, Funded by Grant Revenue $11,047 and City Match $11,047 22,093 22,093 11,047 2010 Edward Byrne Memorial Justice Assistant Grant - Joint with Court, Funded by Grant Revenue 34,082 34,082 34,082 2012 Edward Byrne Memorial Justice Assistance Grant- Various Equipment, Funded by Grant Revenue 19,672 1 19,672 19,672 2013/14 Auto Task Force Grant, Funded by Grant Revenue 51,411 51,411 51,411 2013/14 King County Registered Sex Offender Program, Funded by Grant 39,534 39,534 39,534 2013/14 Valley Narcotics Enforcement Team, Funded by VNET Contribution 17,202 17,202 28,473 Subtotal Police S ' 213,816 S - S 213,816 S I 020' Parks & Recreation: _ End Loader Capital Purchase 40,000 40,000 _Front Steel Lake Maintenance Yard Security System 9,731 9,731 City Hall Parking Lot Pavement Repair 16,829 16,829 Replace Monument Signs at Park Entrances 37,265 37,265 - Internal Service Charge - Wire Theft 56,514 1 56,514 Resource Conservation Manager, seasonal /temp help, OT and callous from Vacant Parks Maintenance Worker - 82,070 82,070 Subtotal Parks/Recreationi $ 242,409 [6 S is 242,409 S Public Works: -- Front End Loader Capital Purchase 40,000 40,000 Comprehensive Plan Update (Contract Employee & Traffic Modeling Component) 197,882 197,882 Commute Trip Reduction, Funded by Grant Revenue King County Contract - Weather /Project Delay 74,302 1 74,302 74,302 125,829 125,829 Electricity Increase Joint Emergency Operations Center Funds -Prior Years' Balance Joint Emergency Operations Center Funds - Current Year's Balance 11,800 11,800 95,840 T 95,840 35,000 35,000 Emergency Operations Center Funds Temporary Help 11,948 11,948 Subtotal Public 'Works s ' 592 601 =` S - I $ 1592,601 is 74 TOTALGENERAL/STRET 5 3 '2, 52 S 262,922EX ; SUMMARY OF PROPOSED 2014 CARRY -FORWARD ADJUSTMENTS YEAR 2014 Expenditure Increase! (Decrease) Revenue ` -T'me Ongoing Total increase/ - (Decrease) Arterial Street Fund: Arterial Streets Overlay - Balance Special Studie. ✓Contract Fund: 159,531 ! 159,531 - - ----._--------- - Information Technology Related Expenditures - Balance 329,419 .329,419 Equipment Balance - CJIS Two Factor Authentication 26,000 26,000 Hotel/Motel Lodging Tax Fund: Hotel/Motel Related Expenditures - Balance 31,734 31,734 2 % for the Arts 2% for the Arts - Balance 293 293 Federal Way Community Center: Replace Pool Heat Exchanger, Funded by Capital Reserves 3,500 3,500 . .. .. SFII"1tOta1Special di Municipal Facilities CIP Fund: Federal Way Community Center - Balance 481,161 481,161 Major Facilities Rehab - W Hylebos, Steel Lake Annex, Fishers Pond - Balance 56,149 56,149 Civic Center/Performing Arts Center - Balance 144,877 144,877 Parks CIP Fund: Major Maintenance Parks Facilities - Balance 197,861 197,861 Downtown Park - Balance 80,650 80,650 Playgrounds - Balance 307,982 307,982 Lakota Park - Balance - West Hylebos Boardwalk Replacement - Balance 27,602 27,602 Sacajawea Park Master Plan - Balance 69,295 69,295 Trail & Pedestrian Access Improvements - Balance 181,009 181,009 Planning - Impact Fees Study /Open Space Mgmt Plan - Balance 2,315 2,315 Laurelwood - Balance 161,984 161,984 Celebration Park Maintenance Facility - Balance 71,583 71,583 Lakota Soccer Field Upgrade - Balance 50,000 50,000 Saghalie Track Improvements - Balance 18,885 18,885 Parks Donation/Memorial Account - Balance 11,299 11,299 Surface Water Management CIP Fund: Small CIP - Return Balance to SWM Operations - Balance 210,086 210,086 SW 356th Regional Storm Water Facility - Project Balance 5,483 5,483 West Hylebos Basin Land Acquisition - Project Balance, Funded by $641 K Grant Revenue 985,049 985,049 641,342 South 356th Street RDF - Project Balance, Funded by $259,673 Grant Revenue 1,491,813 1,491,813 259,673 Transportation CIP Fund. Annual Transportation System Safety Improvements- Balance 808,801 808,801 - S 348th St at 1 st Ave S -Add turn lanes - Balance, Funded by $833,403 Grant Revenue - S 320th St @ 20th Ave South - Balance 565,509 565,509 SW 312th St @ SR509 & SW 312th St & 14th Ave SW Lakota Safe Routes to Schools - Balance, Funded by $40,622 Grant Revenue 470,2781 470,278 40,622 __ S 320th St -8th Ave S -SR99 - Balance 42,9981 42,998 10th Ave SW /Sw344th St :SW Campus Dr -21 st AveS W - Balance 66,2301 66,230 I st Ave South & South 28th Intersection - Balance 215,0521 215,052 S 320th St SW at 21 st Ave SW - Balance 24,582 24,582 S 304th St a 28th Ave South - Balance 357,898 357,898 S 320th Stu 1 -5 - Balance, Funded by $502,653 Grant Revenue 589,352 589,352 502,653 S 356th St SR99 -161 - Balance 732,388 732,388 SR99 HOV Lanes Ph. IV - Balance South 312th St @ 28th Ave South - Balance - -- ---- - -- - SR99 HOV Lanes Ph. -V- Balance, Funded by $2,362,347 Grant Revenue Military Road South - South Star Lake Road -South 288th - Balance SW 320th St @ 47th Ave SW- Balance - - - -- - SW 336th Way/SW 304th St: 26th Place SW - Hoyt Road - Balance 21st Ave SW @ SW 336th St - Balance, Funded by $742,295 Grant Revenue SR 99 @South 312th - Balance - South - -- _ - - - -- -- - - - -- - - -- SW 3441h St: 12th Ave SW to 21 st Ave SW - Balance City-Wide Pedestrian Safety Improvements - Balance South 344th Way a Weyerhaeuser Way South - Balance Mark Twain Elementary Safe Route to School Improvements - Funded by $5,000 Grant Revenue City-Wide Safety Projects Flashing Yellow Installation - Balance, Funded by $260,261 Grant Revenue Safety Improvement Projects S320th from SR99 to 1 -5 Balance, Funded by $209,240 Grant Revenue Safety Improvement Projects SR99 from 5320th St to 5330th St Balance, Funded by $136,712 Grant Revenue 414,1551 414,155 7,955 --� 7,955 - - -- - - 3,383,676'1 3,383,676 2,362,347 4 4 - 1,114 1,114 - _ - - - -- -� - - 212,6931 212,693 1,409,347 1,409,347 742,295 55,935. 55,935 - - -- - - --- -- 1,757 1,757 42,192 42,192 12,371 12,371 4,417 4,417 260,261 260,261 208,129 208,129 134,317 134,317 5,000 260,261 209,240 136,712 SUMMARY OF PROPOSED 2014 CARRY - FORWARD ADJUSTMENTS S 320th St - 1 7th PI S to 1 -5 Limited Access Preservation Project Balance, Funded by $1,037,155 Grant - Revenue l3th Ave SW: SW 3114th St to SW 316th St Safe Routes to School Improvements, Funded by $243,670 Grant Revenue 14th Ave S: S 308th St to S 312th Street Subtotal Ca tal Project Funds " Surface Water Management Fund: Payment to King County for Watershed Inventory Resource Area (WIRA) 3rd & 4th Qtr Payment 2013-15 Stormwater Capacity Grant Balance, Funded by Grant Revenue Freshwater Algae Grant - Balance, Funded by $23,616 Grant Revenue & $5,904 City Match WRIA 10 Grant - Funded by Grant Revenue Steel Lake Management District - Balance North Lake Management District - Balance Front End Loader Capital Purchase Dumas Bay Centre Fund: Deferred Repairs & Maintenance Balance SubtptalFlki�. °jam FuntK� .. ,,... , Risk Management Fund: Pending & Future Deductibles/Claims - Balance Wire Theft - Balance Broker Fees & Light Pole Reimbursement Information Technology Fund: GIS Intem - Temporary Help IT Technician - Temporary Help Network Upgrade - Funded by Replacement Reserves Backup System - Funded by Replacement Reserves Miscellaneous Hardware - Funded by Replacement Reserves Amanda IVR Upgrade - Funded by Replacement Reserves Amanda Permit System Upgrade - Funded by Replacement Reserves Amanda Permit System Upgrade - Funded by Automation Fees Microsoft Enterprise Agreement & Additional Licenses Fleet & Equipment Fund: Front End Loader Capital Purchase - Funded by Capital Contrib ($120K) and Surplus Proceeds ($31K) Buildings & Furnishings Fund. Steel Lake Maintenance Yard Security System Resource Conservation Manager, seasonal/temp help, OT and callous from Vacant Parks Maintenance Worker City Hall Parking Lot Pavement Repair 1,139,931 1,139,931 1,037,155 243,6701 243,670 243,670 - FRn 55a 680553 -- 680 SSi 7,160 7,160 1 - 161,266 161,266 161,266 29,520 29,520 23,616 31,619 31,6191 31,619 21,308 21,308 8,189 8,189 15,000 40,000 40,000 50,000 65,000 65,000 - 16,616 16,616 109,153 109,153 644,128 644,128 644,128 56,514 56,514 56,514 73,027 73,027 73,027 15,000 15,000 15,000 50,000 50,000 50,000 65,000 65,000 - 16,616 16,616 3,160 3,160 36,000 36,000 105,000 105,000 73,148 73,148 73,148 121,923 121,923 121,923 151,243 151,243 120,000 9,731 9,731 9,731 82,070 82,070 82,070 16,829 16,829 16,829 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE TO CARRY FORWARD FUNDS REVISING THE 2013 -14 BIENNIAL BUDGET (Amending Ordinance No. 12 -733, 13 -739, and 13 -752). WHEREAS, the tax estimates and budget for the City of Federal Way, Washington, for the 2013- 14 fiscal biennium have been prepared and filed on October 2, 2012 as provided by Titles 35A.34 and 84.55 of the Revised Code of Washington; and WHEREAS, the budget was printed for distribution and notice published in the official paper of the City of Federal Way setting the time and place for hearing on the budget and said notice stating copies of the budget can be obtained on -line and at the Office of the City Clerk; and WHEREAS, the City Council of the City of Federal Way having held public hearings on November 6 and November 20, 2012, and having considered the public testimony presented; WHEREAS, the City Council enacted the 2013 -14 Biennial Budget on December 4, 2012, to become effective on January 1, 2013; 2013; WHEREAS, the City Council enacted the 2013 Carry - Forward Budget Adjustment on March 20, WHEREAS, the City Council enacted the 2013 -14 Mid - Biennium Budget Adjustment on December 4, 2013; WHEREAS, the City Council finds it necessary to revise the 2013 -14 Biennial Budget as a result of funds to be carried forward from 2013; Ordinance No. 14- Page 1 of 5 Rev 2/14 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Amendment. Exhibit B2 entitled "2014 Revised Budget" in Ordinance No. 13 -752 is hereby amended to Exhibit B(3) — "2014 Revised Budget" to include the 2013 carry forward funds into the adopted budgets for 2014. Section 2. Administration. The Mayor shall administer the Biennial Budget and in doing so may authorize adjustments to the extent that they are consistent with the budget approved herein. Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. Ordinance No. 14- Page 2 of 5 Rev 2/14 PASSED by the City Council of the City of Federal Way this day of 2014. CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 14- Page 3 of S Rev 2/14 �� N � , N N �i a o� U C ON 0 a b co m N �P �n