PRHSPSC PKT 02-09-2004City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, February 9, 2004
5:00 p.m.
City Hall I
Mt. Baker Conference Room
1.
CALL TO ORDER
2.
PUBLIC FORUM
3.
COMMISSION COMMENTS
4.
APPROVAL OF JANUARY 12, 2004 SUMMARY
5.
COMMITTEE BUSINESS
A. Discuss March Meeting Date
Discussion
Burbidge
B. Armstrong and Thompson Properties Approval of Master Plan Action
Sanders
C. Consider CDBG Public Service 2 -Year Funding Cycle
Action
O'Donnell
D. Extension of CDBG Housing and Community Development
Action
O'Donnell
Strategies
E. Kenneth Jones Pool Fees and Charges
Action
Faber
F. Community Center 2% -For-Public-Art Program
Action
Faber
6. PENDING ITEMS
• Community Center
• Hylebos State Park Transfer
7. NEXT MEETING — March, 2004
8. ADJOURNMENT
2004 Committee Members: Staff:
Jeanne Burbidge, Chair Jennifer Schroder, Director
Jack Dovey Mary Jaenicke, Administrative Assistant
Jim Ferrell 661-4041
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, January 12, 2004
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Mike Park, Jim Ferrell; Mayor Dean
McColgan, Deputy Mayor Linda Kochmar, staff: David Moseley, City Manager, Derek Matheson, Assistant City
Manager, Karen Jorgenson, Assistant City Attorney, Anne Kirkpatrick, Director Public Safety, Angelina Allen-
Mpyisi, Human Services Manager, Jennifer Schroder, Director, Parks, Recreation & Cultural Services, ;Mary Faber,
Recreation and Cultural Services Superintendent, Kelli O'Donnell CDBG Coordinator, Mary Jaenicke,
Administrative Assistant.
Guests: Donna Welch, Arts Commission, Diana Gonzalez, Diversity Commission, Bill Foulkes, Parks Commission,
Renee Tanner, Cultural Development Authority, H. David Kaplan, Citizen.
Chair Burbidge called the meeting to order at 4:03 p.m.
Schroder requested to add the City Hall 2% for Art -Artist Selection to the agenda. Park moved, to amend the
Committee Business agenda, and add City Hall 2% for Art -Artist Selection, as item H. Ferrell seconded.
Motion passed.
PUBLIC FORUM
H. David Kaplan: Mr. Kaplan thanked the Parks department for the terrific job they did during the snowstorm.
Also, due to the graffiti that took place at the Skate Park, he suggested re -implementing the graffiti removal program.
Mr. Kaplan also thanked the Public Safety Department. On January 2, his outgoing mailbox was broken open. The
post office and the police department were called. Both entities were there in '/z hour.
COMMISSION COMMENT
Diana Gonzalez Diversity Commission: Diana reported that for the past few years the commission has purchased
and donated diverse children's books to libraries in Federal Way that do not have a large quantity of diverse books.
The Diversity Commission was asked to report back to Council Committee what schools the Diversity Commission
donated books to. They donated books to Mark Twain, Olympic View and Sunnycrest Elementary schools, because
they have the most diversity in the Federal Way School District, and the highest number of students receiving free or
reduced lunches. Council member Park asked why books were donated to Woodmount Library and Sunnycrest
Elementary, which are not located in Federal Way. Matheson answered that the library and school service area
includes a large portion of City territory, and serves a large number of people who live in Federal Way. Ms.
Gonzalez also reminded everyone about the 2004 Martin Luther King Jr. celebration on Monday January 19, 2004 at
Decatur High School.
APPROVAL OF SUMMARY
Council members Ferrell and Park motioned to accept the December meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Consolidate Plannine Process
Ms. Allen-Mpyisi reported that the City of Federal Way is part of the King County Community Development Block
Grant Consortium. Every three years the city has the option to consider whether or not the city wants to remain
under consortium or return to direct entitlement status. This opportunity will occur in 2006, and King County and
HUD would need to be notified of the decision by April 2005. Allen-Mypsi reported that in the beginning of 2003
there was a concern regarding the King County Administrative cost, because they have increased. She explained to
the Committee what the Consolidated Plan is. Consultants have been hired to assist with the Consolidate Planning
Process. Allen-Mypsi plans on presenting the final copy of the Consolidate Plan to full City Council in the fall of
2004. In the first quarter of 2005 staff will begin to evaluate the City's continued participation in the King County
CDBG Consortium and/or recommend to the Human Services Commission and City Council that the City return to
direct entitlement.
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, January 12, 2004 Summary
Page 2
2004 Arts Commission Work Plan
Ms. Faber reported that the Arts Commission held a retreat in November to develop the 2004 Arts Commission
Work Plan. The Arts Commission approved the Work Plan at their December meeting. Faber stated that the
emphasis of the 2004 work plan will be special projects, and to continue the ongoing programs at the same level.
Park moved to recommend to Council a "do pass" to authorize the 2004 Work Plan and place before Council
on January 20, 2004 agenda for approval. Ferrell seconded. Motion passed.
Kine County Developmental Disabilities Grant
Ms. Faber stated that the Parks, Recreation and Cultural Services Department applied for and received funding
through the King County Developmental Disabilities program for a grant to provide funds to help offset the fees for
programs such as horticulture, swimming and fitness programs for people with disabilities. These programs are
offered within our community at a subsidized rate. Ferrell moved to recommend to Council a "do pass" to
accept the grant for $4,200 and authorize the City Manager to enter into an inter -local agreement with King
County and to place this item before Council on January 20, 2004. Park seconded. Motion passed.
Cultural Development Authority of Kine County Arts Contract
Ms. Faber stated that if there are large projects that are $25,000 or more, a consultant is hired. There are people who
work full-time in the arts development project management. The Recreation and Cultural Services Department
would like to utilize their services to manage over the next few years the City Hall and Community Center 2% for
Art projects. The consultant fees will not exceed $74,328 for both projects. Council member Park asked how they
figure out the dollar amount for these services. Ms. Tanner from the Cultural Development Authority answered that
they try to stay 10% below the project budget. Council member Ferrell asked if there had been any consideration of
purchasing existing art. Ms. Tanner explained that they are integrating art that is site specific for a project. The
artist is being asked to create a piece of art that is site specific for Federal Way. Council member Park requested that
an emphasis be put on the diversity of the community. Park moved to recommend to Council a "do pass" to
authorize the City Manager to enter into a Inter -local Agreement with the Cultural Development Authority
of King County for a total of $74,328 to provide public arts consulting and management for the 2% for Public
Art Program for City Hall and Community Center projects and to place before Council on the January 20,
2004 agenda for approval.
Dumas Bay Centre, Knutzen Family Theatre Janitorial Services
Ms. Faber reported that the contract for Janitorial Services at the Dumas Bay Centre. and Knutzen Family Theatre
would expire soon. A request for Quotes for Janitorial Services was issued in October. The lowest responsive
bidder was the current vendor, which is American Janitorial Services. They are a long-term vendor and have a good
reputation. Ferrell moved to recommend to Council a "do pass" to authorize staff to accept the bid from
American Janitorial Services for Janitorial Service at the Dumas Bay Centre and Knutzen Family Theatre,
and place before Council on January 20, 2004. Park seconded. Motion passed.
Deputy Mayor Kochmar requested that Ms. Faber spell ak with the City's Risk Manager regarding American
Janitorial Services lack of auto insurance.
Code Amendment U datin Chapter 6 Criminal C de
Ms. Jorgenson reported that the Washington State Leg slature modified state law regarding various crimes and the
consequences of those crimes. In order to enforce the law we have to adopt the current version of the law. Park
moved to approve the amendment to the Federal Way City Code, Chapter 6, Criminal Code, and forward to
full Council for consideration at the January 20, 2064 City Council meeting. Ferrell seconded. Motion passed.
Parks Commission 2004 Work Plan
Ms. Schroder highlighted the CIP projects on the work plan. Another item on the work plan is the Park Impact Fee.
This is an item that has been approved in the past by C uncil. There is funding available for consultant fees to help
bring the issue to a full discussion with the Commission and Public. The Kenwood Pit Property was acquired as part
of the transfer of the Kenneth Jones Pool. This proper is in a neighborhood area that does not have a neighborhood
park. The Parks Commission would like to hold a pub is meeting to receive input. The Parks Commission also feels
that French Lake Park is being underused, and would like to hold a public meeting regarding possible uses for that
park. Ferrell moved to recommend to Council a "dol, pass" to accept the Parks Commissions 2004 Work Plan
as submitted, and to place this item on Councils Ja►ivary 20 Council Agenda under consent. Park seconded.
Motion passed.
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, January 12, 2004 Summary
Page 3
City Hall 2% for Art -Artist Selection
Ms. Faber reported that the Arts Commission convened a panel in December 2003 to review the artist submittals.
The panel included a City Council member, Arts Commission member, two professional artists, an owner
representative and three Federal Way citizens. At the first panel meeting, 14 artist submittals were reviewed and
three finalists were selected. At the next panel meeting each finalist had forty-five minutes to present their past work
and answer questions from the panel. The panel chose Norie Sato as their number one choice, and Claudia Fitch as
the alternate. This vote was unanimous. This decision was presented to the Arts Commission, and they approved the
panel's recommendation. Ms. Tanner provided further information on the two chosen artists. Ferrell moved to
recommend to Council a "do pass" to approve the following items and to place before City Council on the
January 20, 2004 for approval: 1) The selection of the artist Norie Sato for the 2% for Art Program for the
City Hall project and Claudia Fitch as an alternate should Ms. Sato be unable to complete or accept the
commission. 2) Authorize the City Manager to enter into an agreement with Ms. Sato for $176,985.00 for
design, fabrication and installation of artwork at the new City Hall. Park seconded. Motion passed.
PENDING ITEMS
• Community Center: Schroder stated they are currently negotiating with the Architect firm BRS on the
second phase of their contract responsibilities.
• Hylebos State Park Transfer: There have been some personnel changes, and there is now a new contact
person. Schroder will be contacting them to get the time -line for the transfer.
ANNOUNCEMENTS
Chair Burbidge stated that future PRHSPS meetings would be held at 5:OOpm.
NEXT MEETING
February 9, 2004, 5:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT
Meeting adjourned at 4:53p.m.
City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
Date: January 14, 2004
5.B
To: PRHSPS Council 4mmittee
Via: David M r,i anager
From: B Sanders, Pning& Development Coordinator
Subject: Armstrong and Thompson Properties: Approval of Master Plan
Background: Included in the 2003/2004 biennium budget was funding to conduct master
plan and design processes in 2003 for the Thompson ($50K) and Armstrong properties
($50K). The budget also identified a capital budget of $325K for the Thompson property
and $325K for the Armstrong Property.
In 2003, input was gathered on how the community would like to use the properties, and
a consultant was hired to develop alternative site plans and cost estimates.
Armstrong Property — The site is 20 acres in size, and about 5 acres of this is in Pierce
County. We are proposing to design and construct facilities in the King County portion
only. Pierce County intends to purchase the remaining acreage from the City when they
are able to extend their trail system to this point. Several acres of the site also consist of
wetland and wetland buffer, which limits substantially the area that can be developed.
The community's feedback included a very strong interest in developing a play area for
neighborhood children and for having a trail that would provide a walking experience
through the natural area. The community was concerned about the plantings that had
been installed several years ago that were not maintained and had subsequently died.
The cost estimate for the entire development as based on the master plan exceeded our
available budget for 2003/04. Therefore, the project has been divided into two phases to
meet budget constraints. Total cost of the preferred site plan for Phase 1 is estimated at
$324,027. This cost has been achieved by reducing the length of the trail, eliminating
crushed rock trails that tie into the existing informal trail system, and by reducing the
amount of landscape plantings and irrigation. It is envisioned that these items would be
added in a later phase, or included as bid alternates, in case of a favorable bid climate.
Parks and Recreation Commission Recommendation:
1. Parks Commission recommended the City Council accept the preliminary
design.
2. To proceed to design development, preparing the complete, optimum site
development at this time.
3. To construct the project in two phases. Phase one would have a shorter paved
trail, no crushed rock trail, and scaled back plantings. Some of these items
may be added as bid alternates, in case we receive better than expected
construction bids. Phase two would include completion of the paved trail,
construction of the soft -surface trail components, and expanded areas for play
meadows and vegetative restoration.
Thompson Property - The site is 2.8 acres in size and is heavily wooded. A branch of
the Hylebos Creek runs along the east side of the property, just outside the property
boundaries.
The community's feed back included strong interest in a children's play area, a basketball
court, and a paved surface for walking, skating and skateboarding.
The total cost of the preferred site plan is estimated at $329,658. Two bid alternates for
site furnishings would bring the cost estimate to $349,765.
Parks and Recreation Commission Recommendation:
1. Parks Commission recommended the City Council accept the preliminary
design.
2. To proceed with design development, based on the preliminary design, with
the exception of moving the grind rail away from the playground area.
3. To construct the project in one phase. Some items such as the site furnishings
may be added as bid alternates, in case we receive better than expected
construction bids.
Staff Recommendation: Staff recommends that Council accept the preliminary designs
for the Armstrong and Thompson projects as recommended by the Parks Commission
and give authorization to proceed into the design development phase.
Committee Recommendation: Motion to recommend a "do pass" to accept the
preliminary designs for the Armstrong and Thompson park projects and to authorize
these projects to move into the design development phase.
B- 2-
5.0
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date: February 2, 2004
From: Kelli O'Donn ll, C BG Coordinator
Via: David Mosel _ anager
Subject: Consider CDB ubI c Service 2 -Year Funding Cycle
Background
The King County Community Development Block Grant (CDBG) Consortium will allow
member cities to have a two-year funding cycle for CDBG Public, Service projects
starting in 2005. This change was agreed to as a means of containing administrative
costs of the CDBG program. Federal Way has been allocating Human Service General
Funds on a two-year cycle since 1999.
The Human Services Commission concurred with Staff's recommendation to start the
two-year funding cycle with the 2005 CDBG Public Service application process at the
January 26, 2004, Commission meeting. The attached staff report to the Human
Services Commission outlines the rational for allocating the CDBG Public Service funds
the same year as the Human Services General Fund beginning in 2005-06.
Committee Recommendation
The Committee recommends that the CDBG Public Service allocation process be
for two -years starting with the 2005/06 funding cycle. To be forwarded for Council
consideration at the March 2, 2004, City Council meeting.
C-1
c1TY of
Federal Way
MEMORANDUM
DATE: January 15, 2004 _
TO: Human Services Commission
FROM: Kelli O'Donnell, CDBG Coordinatoa
SUBJECT:. Consider CDBG Pubic Service 2 -Year Funding Cycle
In 2003, the Commission was briefed on the possibility of moving to a 2 -year funding cycle for
CDBG Public Service projects starting in 2005. The Commission indicated their concurrence.
with moving to a 2 -year funding cycle in alternate years to the Human Services General Fund
cycle. Results of a survey from South King County cities are attached for your review.
Staff would like to propose .that the 2 -year funding cycle be held in conjunction with the Human
Services General fund cycle starting with the 2005-06 process for the following reasons:
• Agencies applying for both CDBG and Human Services General Funds will be able to
submit one application starting with the 2005 process.
• CDBG supplanting issues can be addressed as funding decisions are made for both
fund sources.
• A year without an allocation process for public services will allow the Commission an off,
year to address other human service projects or issues.
• A funding minimum of $10,000 for CDBG public service programs will be implemented
with the 2005 allocations. Consideration of CDBG and the Human Services General
Fund at the same time allows some flexibility to making smaller awards in the general
funds and funding larger programs with CDBG.
Attached is a proposed funding calendar for the 2005 application process. Staff is proposing
conducting both the Human. Services General Fund and CDBG Public Service allocation
processes at one time. The calendar will be reviewed at the evenings meeting for Commission
input.
Proposed Motion: I move to recommend that the CDBG Public Service allocation process be
for 2 -years starting with the 2005/06 funding cycle.
Commissioner Notes/Questions:
Please contact me at (253) 661-4153 or kellio@fedway.org if you have any questions on the
above recommendation.
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CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date: February 2, 2004 ,
From: Kelli O'Donnell, BG Coordinator
Via: David Mosel Manager
Subject: Extension of mmunity Development Block Grant (CDBG) Housing and
Community Development Strategies
Background
The attached Community Development Block Grant (CDBG) Housing and Community
Development Four -Year Strategies (with proposed revisions) were extended in 2003 and expire
at the end of 2004. The extension through 2004 was requested to allow time to analyze
Census data and review the Strategies as the first step in preparing a new Consolidated
Housing and Community Development Plan (Consolidated Plan), which will cover 2005 through
2009. Information from the 2000 Census, citizen input, an updated needs assessment and
data from the King County CDBG Consortium Consolidated Plan will be utilized in updating
Federal Way's CDBG Strategies. Federal Way's Consolidated Plan process is currently
underway and will be substantially completed by the end of 2004. The 2005 allocation process
will begin in the spring of 2004 so action is requested to extend the current CDBG Strategies.
As was discussed at the Human Services Commission, the CDBG Strategies will not include an
expiration date. Recommendations on future CDBG Strategies will be brought forward for
Commission/Council consideration as part of the Consolidated Plan process.
The Human Services Commission concurred with Staff and recommended extending the
Community Development Block Grant (CDBG) Housing and Community Development
Strategies at the January 26, 2004, Commission meeting.
Committee Recommendation
The Committee recommends extending the Community Development Block Grant
(CDBG) Housing and Community Development Strategies. This recommendation is to
be forwarded to the full City Council for consideration at the March 2, 2004, meeting.
CITY OF..:�
Federal Way
MEMORANDUM
DATE: January 15, 2004
TO: Human Services Commission
FROM: Kelli O'Donnell, CDBG Coordinato
SUBJECT: Extension of Community Develop ent Block Grant (CDBG) Housing and
Community Development Five -Year Strategies through 2005
In 2003, the attached Community Development Block Grant (CDBG) Housing and Community
Development Four -Year Strategies were. extended through the -end of 2004 in anticipation of
completing Federal Way's Consolidated" Plan in 2003. This process was delayed in 2003 due to
staff turnover and additional time needed to allocate CDBG capital funds. Federal Way's
Consolidated Plan. process is currently underway.and will be substantially completed by the end
of 2004. The 2005 allocation process will begin in the spring of 2004 so action is requested to
extend the current CDBG Strategies. Staff recommends extending the Strategies indefinitely.
During the Consolidated Plan process, the CDBG Strategies will be reviewed based upon
current Census data, citizen input, and an updated needs assessment. Once all of the
information gathered has been reviewed, recommendations on future CDBG Strategies will be
brought forward for Commission/Council consideration.
Proposed Motion: I move to recommend to the City Council that the Community -Development
Block Grant (CDBG) Housing and Community Development Four -Year Strategies be extended
4ndefiably-
Commissioner Notes/Questions:
lease contact me at (253) 661-4153 or kellio@fedway.org if you have any questions regarding
the CDBG Strategies or any CDBG projects or programs.
b-2
CITY OF
COMMUNITY•BLOCK
HOUSING AND COMMUNITY DEVELOPMENT
STRATEGIES.'
The Housing and Community Development -- --- Strategies .=-----==',
--
-� l -----provide guidelines for the allocation of CDBG funds
and are consistent with the City's Comprehensive Plan developed under the Growth Management
Act and the Human Services Comprehensive Plan.
GOAL STATEMENT
Service needs for City residents far outweigh the availability of resources. As a relatively newly
incorporated jurisdiction with a large and diverse population, the City is faced with the challenge
of providing services that address needs in the areas of affordable and special needs housing,
human services and community development.
The City will use CDBG funds to develop a viable community in which quality of life is
enhanced by providing decent housing and a suitable living environment and by expanding
economic opportunities for low- and moderate -income persons.
OBJECTIVES
To fund projects which address local needs and strategies
"fo ensure that the basic human service needs of low- and moderate -income persons are
addressed
To adequately address the City's housing, needs to accommodate projected growth in low -
and moderate -income households, as will as senior and special needs populations
To preserve the existing housing stock-
To
tock
To stimulate economic development and strengthen the City's infrastructure
'J 15
1 -ow- Ye�iHousing and Conmu nitti [kvclopmeiit Strategies '
Page 2 of 5
NEEDS AFT
The City of Federal Way has identified housing and non -housing community development needs
through public involvement activities, studies, needs assessments, and planning processes.
1. Public and Community Facilities Improvements - Senior and Community Centers, Child
Care Centers, Parks and Recreation Facilities, and Health and Social Services Facilities
which predominantly serve low- and moderate -income persons and address severe health and
safety problems.
2. Housing - Affordable housing for low- and moderate -income people, seniors, special needs
populations, transitional housing and emergency shelters, and preservation of existing
housing stock.
3. Accessibility - Modifications to community facilities and existing structures to remove
barriers and improve safety conditions especially for elderly and disabled persons.
4. Infrastructure Improvement - Neighborhood revitalization projects such as Surface Water
Improvements, Street, Sidewalk and Pedestrian Crossing Improvements, Transportation
Improvements, and Street Lighting.
5. Public Services - Projects which meet the following City Council human services goals:
➢ support basic human needs through funding of emergency services;
➢ support a strong service delivery system that increases public safety; •
➢ provides support that supplements federal, state, and county programs designed to .
increase self-sufficiency and independence; and
support service models that improve community-based collaboration and build strong —
neighborhoods.
6. Planning and Administration - CDBG Program staffing and administration, planning for
affordable housing resource development and potential annexation areas.
1J N
rem V earl (ousin—, and COOMMI N I kN clol)ment Strategies I
Page 3 of 5
STRATEGIES E
The City of Federal Way adopts the following three strategies to guide funding decisions for the
annual Community Development Block Grant allocation.
Strategy #1
Develop a range of housing opportunities aimed at increasing the supply of affordable housing to
accommodate the projected growth in low- and moderate -income households. Create housing
opportunities for seniors, youth, special needs groups and impact the availability of transitional
housing and emergency shelters.
➢ Activity 1
Preservation of housing stock in existing neighborhoods has been cited as an important
community value in Federal Way, one which played a large role in the community's
decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant
Program to maintain health and safety standards in the homes of low- and moderate -
income households and persons with disabilities.
➢ Activity 2
According to established service providers, suburban homelessness is increasing. There is
a limited supply of transitional and emergency shelter facilities in South King County to
meet this overwhelming need. The City .will continue to support local and regional
shelter, and transitional housing service providers. The City will encourage and support
more homelessness prevention services, including youth shelter services.
➢ Activity 3
The City will explore a variety of methods to increase the supply of affordable housing
for low- and moderate -income families. The City will:
• Consider participating in a South King County regional entity to address housing
needs.
• Assess the value of pooling technical resources between jurisdictions to assist in the
development and implementation. of housing policies and programs.
• Look at the benefits of collaborative efforts to coordinate local government money
and resources in a way that will attract greater private and not-for-profit investment
into affordable housing.
• Consider funding homeownership programs such as down payment assistance, sweat
equity, homebuyer education, community land trust or those that reduce development
costs or reduce mortgages.
Four Y earHollsing and COIllIllUI1 it \ I k,dtljllllcnt Strategies
Page 4 of 5
Strategy #2 .
DRA.FT
Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic
development. Fifteen percent (15%) of the annual CDBG allocation will be targeted toward
projects categorized under this strategy.
~ Activity I
The City will seek opportunities for public funding of capital facilities, services and
infrastructure by working with the Human Services Commission, and soliciting input
from the Management Team.
~ Activity 2
The City will consider funding public and community facilities improvement projects
which address safety and accessibility issues particularly for the well-being of youth,
elderly, and disabled persons.
~ Activity 3
The City will consider funding projects which encourage community development
activities such as job creation, downtown and neighborhood revitalization, and those
activities consistent with the City's Comprehensive Plan and Human Services
Comprehensive Plan.
~ Activity 4
The City will consider funding capital transportation improvement projects which
connect low- and moderate-income housing areas with vital services in the City.
Strategy #3
Address human services needs which focus upon self-support systems that empower families and
communities to make contributions to their own well-being and enhance the quality of their lives.
Provide technical assistance, planning and administrative services to increase performance levels
of CDBG program participants.
~ Activity 1
The City recognizes that problems faced by children and their families are complex in
nature and can result in dysfunction and tragedy if not addressed holistically. Solutions
to complex problems often require a variety of interactive approaches designed-to create
environments which provide people with the tools to help themselves.
The City will fund projects and agencies with a holistic approach to service delivery and
demonstrate the ability to leverage funds and network with other service providers.
b-io
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1-44-1-A-arHousing and Community Dcvelopment Strategies
Page 5 of 5
➢ Activity 2
DRAFT
The social environment for youth is often volatile and filled with life-threatening
circumstances. Collective efforts between local community organizations, the School
District, and the City, may provide effective solutions that positively impact the young
people in Federal Way.
The City will consider funding projects which provide "at -risk" youth with more.
recreational and educational alternatives.
The City will fund projects and public service agencies which assist families with
children in the areas of employment and youth services.
➢ Activity 3
The City will participate in regional and local planning activities with King County, the
South King County Community Network Board, and other funders and jurisdictions to
coordinate funding approaches, policies and service delivery which facilitate a continuum
of care for people.
➢ Activity 4
Planning and administration funds will be used to administer the City's CDBG program
and when additional planning funds are available, special planning projects will be
considered.
5.E
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
Date: February .2, 2004
To: PRHSPS Council Committee
From: Mary Faber, ecretion and Cultural Services Superintendent
Via: David M Gelanager
Subject: Kenneth JonVool Fees and Charges
Backizround:
The PRHSPS reviewed the last three years of history of programs, rentals, fees and
attendance for the Kenneth Jones Pool facility at the October 13, 2003 Committee
meeting. Staff reported the overall attendance has been decreased while the fees have
been increased at the pool facility. Prior to the transfer of the facility from King County,
the fees were increased as much as 50-75%. Comparison of fees and charges from other
pool facilities was also included in the packet. Fees and charges of Kenneth Jones Pool
were found to be higher in many cases than other facilities in the area.
After reviewing the information, the Council Committee directed staff to continue
reviewing attendance and budget information and return to Council Committee with a
proposed revised fee schedule. The attached attendance and budget information have
been updated to include the most current 2003 information through December 31, 2003.
On January 8, 2004 staff presented a proposed revised fee schedule to approve. Programs
recommended for a reduced fee schedule are lessons, drop -ins, passes and rentals.
(Attachment 1 identifies the full recommendation).
After thorough review, the Parks Commission approved to recommend the revised fee
schedule to City Council. Attached is the following information:
• Attachment 1:
Proposed Fees Schedule for lessons, drop-in, passes and rentals.
• Attachment 2:
Year to date financials for Kenneth Jones Pool including the first
six months of
the year under King County management, the second six months
of the year under City management and the combined totals.
• Attachment 3:
Attendance record of lessons and drop-in swims and passes.
• Attachment 4:
Aquatic facility fee comparisons for lessons and proposed fee
reductions.
• Attachment 5:
Aquatic facility fee comparisons for drop-in swimming and passes
and proposed fee reductions.
• Attachment 6:
Aquatic facility fee comparisons for pool rentals and proposed fee
reductions.
V-�
Committee Recommendation:
Motion to recommend to Council a "do pass" to authorize the revised fee schedule,
effective March 1, 2004 and place this item before City Council for approval on February
17, 2004.
Ai'}'12UVAL,OL' CC)MMIrftr R>Gt$
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OnnInIttee Chair Co'� : " n� '}
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5.F
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
Date: February 1, 2004
To: PR -HSPS Council Committee V/
From: Mary Faber, RReepeption and Cultural Services Superintendent
Via: David Mosel anager
Subject: Comm unit Ce ter 2% -For -Public -Art Program
Background
In December 2003, Council Committee reviewed the Community Center 2% -For -Public
Art Program including the conceptual framework for the program, art opportunities and
the budget. The City Council approved the conceptual framework, estimated budget of
$270,000 and a revised art opportunities on December 16, 2003.
The Arts Commission had recommended two art program options: 1). Interior work
including the entrance/lobby and community wing. 2). Exterior Entrance including the
potential of paths, retaining walls and possible water element. Council approved moving
the project forward without identifying which of the two art opportunities may be
selected.
The Arts Commission met to discuss the next steps and determined the art program
actually needed to be revised and art opportunities re -written to accommodate the
recommendation of Council to consider achieving both projects. The Arts. Commission
approved the following revised art program for the Community Center 2 -For -Public -
Art Program on February 1, 2004.
The revised program has been re -written to include both interior and exterior projects. In
addition, the program budget has been revised to accommodate for the construction
expenses of including a water element. The additional funding, if approved will be
allocated from the Community Center's landscaping budget.
The revised proposed Community Center 2% -For -Public -Art Program is as follows:
COMMUNITY CENTER Proposed Art Program Budget
Art Budget: $270,000 (2% For -Public -Art Fund)
$ 35,000 (Community Center Landscaping Budget)
$305,000
V -I
ART OPPORTUNITIES
The extent of the public artwork that will be created for any of the opportunities outlined
below will be based on schedule, funding and resource allocation. Typically integrated
artwork is a marriage of art enhancement money coupled with a base construction budget.
The sites and opportunities described reflect the Art Commission's priority for allocating
the budgeted 2% -For -Public -Art Funds for the Community Center. The Arts Commission
strongly supports featuring artwork in the most visible and public areas: Exterior
Entrance and Entrance Lobby/Community Wing.
1. Interior Lobby/Community Wing
1A. Interior Lobby/Community Wing Integrated Artwork
This area is best described as the axis or "hearth" of the facility. A spacious path through
the main entrance and lobby leads guests to a north view of the woods at one end and to
the east, a gallery area toward the banquet and patio facility. Elements include the
reception area where guests and members make inquiries and find navigation and
schedule information. This lobby area also includes a view through a large glass wall into
the swimming area from a seating area for small gatherings and waiting guests. Guests
will be able to see through to the natural wooded area and sit in comfortable seating near
a grand fireplace. The Community Wing consists of a hallway terminating at a gallery
under a high ceiling skylight leading guests to the banquet hall and patio terrace.
Project funding is through the 2% -For -Public -Art -Fund and utilization of construction
credits. An artist will develop integrated artwork for the interior lobby and community
wing. The Artist Made Building Parts (AMBP) roster will be utilized to select artists for
additional integrated artworks.
2 �--_2
Project
Artist and Artwork
Artist and Artwork
Description
Expenses
Interior Lobby
Exterior w/ Water
/Community Wing
Element
Public Art Consultant
$ 27,000
Additional Public Art
fee consulting for
$ 10,000
exterior water element
Public Art Maintenance
$ 13,500
Fund
Integrated Artwork
$ 90,000
$ 79,500
Artist Made Building
$ 30,000
Parts Artworks
Project Contingency
$ 20,000
Extra costs associated
$ 35,000
with water element
Total Budget: $305,000
$ 70,500
1$120,000
$114,500
ART OPPORTUNITIES
The extent of the public artwork that will be created for any of the opportunities outlined
below will be based on schedule, funding and resource allocation. Typically integrated
artwork is a marriage of art enhancement money coupled with a base construction budget.
The sites and opportunities described reflect the Art Commission's priority for allocating
the budgeted 2% -For -Public -Art Funds for the Community Center. The Arts Commission
strongly supports featuring artwork in the most visible and public areas: Exterior
Entrance and Entrance Lobby/Community Wing.
1. Interior Lobby/Community Wing
1A. Interior Lobby/Community Wing Integrated Artwork
This area is best described as the axis or "hearth" of the facility. A spacious path through
the main entrance and lobby leads guests to a north view of the woods at one end and to
the east, a gallery area toward the banquet and patio facility. Elements include the
reception area where guests and members make inquiries and find navigation and
schedule information. This lobby area also includes a view through a large glass wall into
the swimming area from a seating area for small gatherings and waiting guests. Guests
will be able to see through to the natural wooded area and sit in comfortable seating near
a grand fireplace. The Community Wing consists of a hallway terminating at a gallery
under a high ceiling skylight leading guests to the banquet hall and patio terrace.
Project funding is through the 2% -For -Public -Art -Fund and utilization of construction
credits. An artist will develop integrated artwork for the interior lobby and community
wing. The Artist Made Building Parts (AMBP) roster will be utilized to select artists for
additional integrated artworks.
2 �--_2
1.11 Artist Made Building Parts Elements
This fund is allocated for smaller projects in the interior of the building such as lighting
fixtures, door handles, floor treatments, etc. The artist selected for the interior integrated
artwork will assist the planning team in identifying opportunities for artist made building
parts. Artists for this program will be selected from the King County Artist Made
Building Parts (AMPB) roster. This is a roster of artists who have been juried by a team
of professionals to have the necessary expertise and experience to successfully complete
projects of this nature.
2. Exterior Entrance Integrated Artwork
This art zone includes the pedestrian path through the parking lot and drop off to the main
entrance. This site has both the opportunity for pedestrian interest providing intimate
detail as well as the drive by experience. A pedestrian path leads guests through the
parking lot, across the drop off drive and up to the main entrance. This site should be
attractive and inviting during the day and be activated by light for nighttime use and
public safety concerns. An artist will develop site -integrated exterior artwork to include a
water element with the 2% for Art Fund budget and construction credits.
ARTIST SELECTION
Artists for all opportunities will be selected through an open competitive process. In order
to successfully integrate the art and maximize project. resources, the artists for the two
integrated artwork projects need to be under contract and begin collaborating with
architects and project management by May, 2004. The Interior artist will develop
integrated artwork and identify additional opportunities for Artist Made Building Parts
(AMBP) roster artists. The Exterior artist must have experience with landscape, design
team collaboration and water elements. The artists for the artists made building parts
project(s) will be selected at a later time.
Committee Recommendation:
Motion to recommend to Council a "do pass" to accept the items listed below and place
these items before Council on February 17, 2004:
1). Approve the revised budget for the Community Center 2% -For -Public -Art program
of $305,000.
2). Authorize staff to administer an artist prospectus for the following:
a). Interior Lobby/Community Wing integrated artwork for a budget of $90,000
and the Artist Made Building Parts (AMPB) elements for a budget of $30,000.
b). Exterior Entrance integrated artwork for a budget of $114,500.
APPROVAL OF CONIMU11TE RE11010': ----
Committee Chair Committee Member Committee Member.,
k:/councilinfo/CommunityCenterrevi sedartprogram2.1.04
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