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PRHSPSC MINS 11-12-2013City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 12, 2013 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Staff Members in Attendance: Ken Miller, Deputy Public Works Director, John Mulkey, Street Systems Project Engineer, Amy Jo Pearsall, City Attorney, Brian Wilson, Police Chief, Ray Gross, Deputy Emergency Manager, Steve Ikerd, Parks & Facilities Manager and Mary Jaenicke, Administrative Asst. II. Guests: Parks Commissioners Martin Moore and Laura Belvin Chair Honda called the meeting to order at 5:30p.m. Public Comment: None Commission Comment: Parks Commissioner Laura Belvin spoke regarding the Panther Lake Open Space Trail Project 85% Design Status Report. She stated that this has been a six year project. She is concerned about the amount of money that is being spent. Ms. Belvin stated that the sight only needs access and signage to make it useable. Some of her other concerns about the project were paved trails vs. gravel trails, and the number of parking spots at the trailhead Parks Commissioner Martin Moore thanked the Council for their work and their support of ADA Compliance in the parks. APPROVAL OF MINUTES Committee member Burbidge moved to approve the October 8, 2013 committee minutes as written. Committee member Maloney seconded. Motion passed. Committee member Maloney moved to approve the October 21, 2013 special committee minutes as written. Committee member Burbidge seconded. Motion passed. BUSINESS ITEMS Emergency Management Performance Grant Mr. Gross reported that this is a FEMA Grant that the city has received for the past three years. The amount of the grant is $36,793, and it requires a 50% match. A portion of the grant will be used to fund the Emergency Management Specialist position for the year 2013/2014 and will also be used to help continue funding the mass notification system CodeRed. Committee member Burbidge moved to forward the 2013/14 Emergency Management Performance Grant award to the November 19 City Council consent agenda for approval. Committee member Maloney seconded. Motion passed. Panther Lake Open Space Trail Proiect 85% Design Status Report Mr. Mulkey provided a power point presentation. The project will include a paved pedestrian trail around Panther Lake, parking lot, new driveway access to SW Campus Drive, signs and utility connections. Mr. Mulkey reviewed the estimated expenditures for the project. The total project costs for the trail is $957,207 and the total project costs for the Parking lot and driveway is $460,422 for a total construction estimate of $1,417,629. The total amount of available funding is $848,000 from King County Trail Levy and $140,000 from city funds (REET). The current funding shortfall is $429,629 for the combined Phase I and II of the project. There is more than enough funding to manage the construction, design and finalize the trail. The project will be constructed in three phases; Phase 1: Trail, Phase 2: Parking Lot/Entrance, and Phase 3: Park Facilities. The trail will be ADA compliant. The parking lot will have 41 parking stalls. Committee member Maloney asked if the King County levy money could only be used for this project. Mr. Ikerd answered that the money is to be used for trails or associated connections. It does not have to be used for this particular project. Committee member Maloney asked if the REET funds could be used for any project. Mr. Mulkey answered that it has to be used for Capital Projects. Mr. Ikerd added that the REET funds are already encumbered into the design phase. Committee member Maloney asked staff if they had any response to Ms. Belvins comments. Mr. Mulkey answered to the comments about not paving the trail and not using the spillway for the dam. The spillway is currently a part of the dam/trail. The current configuration of the spillway does not allow K:\PRHSPS Committee\2013 \111213 prhsps Min.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 12, 2013 Summary Page 2 ADA access. Not using the spillway for the dam would result in non - compliance. The cost for asphalt is approximately $75,000, and the approximate cost for gravel is $20,000. The overall savings is around $50,000- 55,000. If gravel is used it could result in increased maintenance, and compliance issues are better constrained with the asphalt. Committee member Burbidge asked how long has the project been in the works. Mr. Ikerd answered it started in 2010. There were mitigation funds that needed to be used, so they had consultants conduct two studies. From there on the Parks Commission started reviewing the studies, and decided what to do. Ms. Belvin stated that she has reviewed both studies, and that one of the studies talked about expanding the trail system because they want to do connections and that this project is not connecting anything, and it is not meeting the goals of the studies. Mr. Ikerd stated that the comprehensive plan talked about destination and gathering points. Panther Lake is along the BPA so you could connect it as a destination point. But that the way it is today, it's not ADA accessible. Ms. Belvin stated that it is not accessible because it is social trails. She stated that we could either spend a lot of money so a few ADA people can use it or you spend a little bit of money so a lot of people can use it. Chair Honda stated that she has spoken with Cary Roe about this project, and she has also spoken with him about putting a trail into Steel Lake Park so that people that are in wheelchairs or have mobility issues can use the trail, and have easier access to the park. She has asked if the trail money designated for the Panther Lake project could be used it to improve Steel Lake Park first. She would like the Panther Lake project to be designed to 100 %. Committee member Burbidge would like to know what the implications would be of switching projects mid - stream, in terms of the previous investments that we have made. Mr. Mulkey and Mr. Ikerd stated that the process needs to be finished. After further discussion, the Committee requested that this item be placed on the City Council Business agenda. Staff will provide the following additional information: Is there a deadline in which the KC Levy Funds must be expended, does the KC Levy funding have any requirements related to ADA compliance, overall cost estimate for the entire project, do we know what funding sources may be available to fund the complete project and how long could it take, will there be any issues if the project is put on hold or delayed after the design phase is completed. Committee member Maloney moved to recommend forwarding option 1 to the November 19, 2013 City Council Business agenda for approval. Committee member Burbidge seconded. Discussion was held. There was a friendly amendment to move this item to the December 3, 2013 City Council Business agenda for approval. Motion passed. Washington Traffic Safety Commission (WTSC) Grant for Overtime Funded DUI Patrols Chief Wilson provided the background information. This is a standard grant for Target Zero DUI patrols. This grant is for the South King County Target Zero task forces. The term of the contract is October 1, 2013 through September 30, 2014. The amount of the grant is $6,528.00. This grant would be used be used to fund overtime for DUI patrols. Committee member Burbidge moved to forward the proposed WTSC Target Zero Teams MOU to the November 19, 2013 City Council consent agenda for approval. Committee member Maloney seconded. Motion passed. Washington Traffic Safety Commission (WTSC) Grant — Target Zero Teams MOU Chief Wilson provided the background information. This grant is used for overtime funded DUI patrols at an amount of $7,000 and overtime funded Seatbelt patrols for an amount of $1,400.00. The term of the grant is October 1, 2013 through September 30, 2014. Committee member Maloney moved to forward the proposed WTSC Target Zero Teams MOU to the November 19, 2013 City Council consent agenda for approval. Committee member Burbidge seconded. Motion passed. Center for Children and Youth Justice (CCYJ) Information Only Chief Wilson reported that this is to address gang related youth and violence in Federal Way and throughout South King County. The FWPD has been participating in this program for the last 12 -14 months. It has been a long process trying to bring all of the different disciplines together to address gang activity. The data collection has been flawed because there are different definitions. This is an effort to bring people together and establish a plan. The Federal Way Police Department (FWPD) has been an active participant in this, specifically in the area of data collection, and how it is utilized in the National Incident Base Reporting System (NIBERS). There has been a positive impact in making sure the information is accurate. Chief Wilson reviewed the obligations of CCYJ and the FWPD. One of the key pieces is that the FWPD will contribute to the services of the multidisciplinary intervention teams. This is also parallel in the effort of children sex trafficking. School Resource Officers are also important because of their connection to the students. Resolution Establishing a Protocol for Private Development on City Property Ms. Pearsall stated that there are three overall goals and that it would be up to Council to determine if those goals had been met by the proposal. There are also five specific elements that the proposer would provide. The proposal would be submitted to the Mayor's office and they would determine if the five elements had been met. If staff has determined that those five elements have been met, it would be presented at a full Council meeting for review to PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 12, 2013 Summary Page 3 make sure that the goals have been met. Mr. Miller recommended adding to the Resolution that the project should be reviewed at the 30 %, 85% and 100% Design Phase. Chair Honda would like the projects to go back to Council Committee first and then to Council. Committee member Burbidge moved to forward the proposed resolution as amended at the meeting establishing a protocol for private development on City property to the November 19, 2013 Business Agenda for approval. Committee member Maloney seconded. Motion passed. Ordinance Code Update to Incorporate State Law Ms. Pearsall stated that it was discovered that a few sections of the RCW were not included in the statute adopted section of the code. This is a proposed ordinance modifying FWRC 6.75010 incorporating State law. Committee member Maloney moved to forward the proposed resolution establishing a protocol for private development of City property to the November 19, 2013 Business agenda for approval. Committee member Burbidge seconded. Motion passed. PENDING ITEM None NEXT MEETING December 10, 2013 at 5:30pm ADJOURNMENT Meeting adjourned at 6:50p.m.