PRHSPSC PKT 04-08-2014MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: March 11, 2014
B. 2014 Community Enhancement Grant Allocations
C. Family Funland Labor Contract Change Order
D. Danneko Retainage Release
E. Fiscal Year 2014 State Criminal Alien Assistance Program
(SCAAP) Grant Application
F. Washington Traffic Safety Commission (WTSC) Grant —
amendment #1— For Impaired Driving and Seat Belts
City of Federal Way
Action
City Council
Presenter
Parks, Recreation, Human Services & Public Safety Committee
or Info
April 8, 2014 City Hall
5 :30 m. H lebos Conference Room
Action
N/A
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: March 11, 2014
B. 2014 Community Enhancement Grant Allocations
C. Family Funland Labor Contract Change Order
D. Danneko Retainage Release
E. Fiscal Year 2014 State Criminal Alien Assistance Program
(SCAAP) Grant Application
F. Washington Traffic Safety Commission (WTSC) Grant —
amendment #1— For Impaired Driving and Seat Belts
5. PENDING ITEMS
• Veterans Memorial
• Banners
• Festivals
6. NEXT MEETING: Tuesday, May 13, 2014 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members City staff
Susan Honda, Chair Ken Miller, P. E, Interim Director of Parks, Recreation & Cultural Services
Dini Ducios Mary Jaenicke, Administrative Assistant II
Martin Moore 1
K: \PRHSPS Committee \2014 \04082014 prhsps agenda.doc
Action
Council
Presenter
Page
or Info
Date
3
Action
N/A
Bennett
7
Action
Consent
4/15/14
Ikerd
11
Action
Consent
4/15/14
Ikerd
13
Action
Consent
4/15/14
Hwang
15
Action
Consent
4/15/14
Hwang
19
Action
Consent
4/15/14
5. PENDING ITEMS
• Veterans Memorial
• Banners
• Festivals
6. NEXT MEETING: Tuesday, May 13, 2014 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members City staff
Susan Honda, Chair Ken Miller, P. E, Interim Director of Parks, Recreation & Cultural Services
Dini Ducios Mary Jaenicke, Administrative Assistant II
Martin Moore 1
K: \PRHSPS Committee \2014 \04082014 prhsps agenda.doc
This Page Left Blank Intentionally
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 11, 2014
5:30 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney
Staff Members in Attendance: Cary Roe, Parks, Public Works & Emergency Management Director, Amy Jo
Pearsall, City Attorney, Brian Wilson, Chief of Staff, Andy Hwang, Interim Chief of Police, Ken Miller, Deputy
Public Works Director, Marwan Salloum, Deputy Public Works Director, Jay Bennett, Human Services Manager,
Steve Ikerd, Parks & Facilities Manager, and Mary Jaenicke, Administrative Asst. II.
Guests: Ann Cutting, Mike Park, Hee Jung Lee
Chair Honda called the meeting to order at 5:30p.m.
Public Comment: Ms. Cutting read a letter she had written stating her objection to the proposed Korean Garden
along the BPA Trail. She believes that Parks should be used to promote opportunities for healthy, active lifestyles
and exercise. She would like the proposed area for the Garden to be used for a switchback trail for running and
biking. The letter also stated that the proposal seems generous on the surface, but that the City would be donating a
parcel of land to one particular ethnic group. She requested that all options for the property be considered before
proceeding further.
Commission Comment: None
APPROVAL OF MINUTES
Committee member Burbidge moved to approve the February 11, 2014 committee minutes as written. Committee
member Maloney seconded. Motion passed.
BUSINESS ITEMS
Korean Garden
Mr. Miller reported that this item has been to Committee before. A Resolution was developed and approved by City
Council. Mr. Miller reviewed the protocols that are listed in the Resolution. The information has been submitted to
meet the requirements. There is a process listed in the resolution. If the city approves the use of city property for a
Korean Garden, the design and development process will begin in accordance with the resolution. The 30 %, 85%
and 100% design plans will be brought back to Council for approval. Mr. Park stated that he respected Ms.
Cutting's concerns, but developing the garden will preserve and improve the nature of the area, and will increase the
usage of the area. Mr. Park stated that it will be a very long process. The first step will be to clean up the site,
utilizing volunteers. Council member Maloney asked if staff had gone out to the broader community and given other
people an opportunity to make a suggestion for use of the area. She also stated that it is heavily used for exercise.
She would like to hear what the community would like to have there, and would like to table this item until they can
hear from King County regarding the electrical, irrigation and parking issues. Mr. Park stated that they have gone to
King County, and they suggested applying for a Conservation Grant to raise funds. Mr. Park stated that they have
been discussing these issues for two years. He stated that if City Council approves this on March 18, there is a
process that they need to follow, and they would have to come back for 30% design approval. Mr. Park also stated
that there are a lot of ethnic non -profit organizations providing help in the community. But at this point no other
group has brought forward this idea, and this group is willing to do this project at no cost to the city. Committee
member Maloney stated that it is not about the money, it is about the community. Hee Jung Lee stated that King
County has stated the project needs to be approved by the City before they will go any further. Committee member
Burbidge stated that she is interested in hearing from all aspects of the community, but that this item has been
presented to the committee previously; and the committee had asked the presenters come back with additional
information. She sees this as a remarkable offer to the city; to provide a feature that represents the Korean
community. They have been participants in the city from the very beginning. She respects the concern about the
possibility of the switchback trails and asked staff to have that in mind. She would like this proposal to go forward
to full Council. Chair Honda stated that the parking will be very difficult. The Aquatic Center is busy almost every
weekend. She asked Mr. Park what his solution would be. He answered that the area can be accessed from
Celebration Park and walking the BPA Trail. Chair Honda asked what they would do if King County said no to the
water and electricity. Mr. Park answered that they would think about a different idea for the area. Ms. Cutting stated
K:\PRHSPS Committee\2014 \03112014 prhsps Min.doc
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 11, 2014 Summary
Page 2
that she is not against the garden; she thinks the location is wrong, and is upset that it wasn't offered to anybody else.
Committee member Maloney stated that this needs to go to the community because there are many people that use
that area for active exercising. Chair Honda stated that going to Council on March 18 is going to the community for
public comment. Committee member Maloney said that the people in that area should be asked what they want.
Chair Honda stated that going out to the community was not put into the Resolution. Committee member Maloney
would like the group to go to King County first to solve the issues about the electricity and water. Mr. Park stated
that they are not concerned about the electricity and water; they are trying to develop it without that. Committee
member Maloney would like a survey sent to the community. Chair Honda stated that the policy that Council created
calls for a public meeting, the PRHSPS Committee meeting and City Council meetings are public meetings.
Committee member Maloney wants the homeowners to have a say about the development. Chair Honda requested
that a public meeting notice be placed at the site. Ms. Cutting asked if Grants would be available for other people.
Mr. Miller answered that she would have to go through the steps listed in the Resolution. Ms. Cutting asked if the
Parks Department could put in trails. Mr. Miller answered that it is not in their plans at this time, and it is not in the
budget. Mr. Roe stated that this topic was presented to the committee. It was paused, and a resolution was created at
the PRHSPS Committee meeting, and forwarded on to full Council. In fairness to the applicant this topic should be
moved forward with or without a recommendation. This was the process that was created. Ms. Cutting asked if
there was any way to pursue more trails in that area through the Parks Department. Mr. Roe answered that she could
come to the committee make a proposal and request that they create a capital project for trails. Committee member
Burbidge moved to forward the approval of the use of approximately 5 acres of City property adjacent to the
Aquatic Center, west of the BPA Trail and Panther Lake for a Korean Garden (name to be determined),
which would be open to the public, and authorize the development process to begin and forward to the full
Council March 18, 2014 Business agenda for approval to proceed. Chair Honda seconded. Motion passed 2 -1.
Family Funland Safety Surfacing
Mr. Ikerd stated that the safety surfacing materials include special engineered wood chips for the main playground,
pour in place rubber for the ADA tot area, and Ability Whirl, and a rubber whirl mat for the Omni Spin in the main
playground. The products are approved and certified through National standards to meet fall attenuation. Bids were
sent to five local playground companies and four bids were received. Committee member Maloney moved to
forward the authorization of a bid award for Family Funland Safety Surfacing in the amount not to exceed
$42,204.00, including 10% contingency to Gametime c/o Sitelines who was the lowest responsive responsible
bidder and authorize the Mayor to execute said agreement to the full Council March 18, 2014 consent agenda
for approval. Committee member Burbidge seconded. Motion passed.
Substantial Amendment to the Program Year 2012 CDBG Annual Action Plan
Mr. Bennett stated each year a plan is adopted on how to invest CDBG money into the community. The 2012
Annual Action Plan had an allocation of $576,478 and later received $349,420 in additional funds. The City has
decided to include some additional programs/projects not originally included in the 2012 plan. They are proposing to
spend $269,000 on four activities. The activities are Emergency Housing Repair, Small Business Job Retention
Program, Micro Business Job Retention Program, and Habitat West Way Home Repair. Committee member
Burbidge moved to forward the Substantial Amendment of the Program Year 2012 Community Development
Block Grant Annual Action Plan to the April 1, 2014 City Council meeting agenda under Public Hearing.
Committee member Maloney seconded. Motion passed.
Program Year 2013 CDBG Consolidated Annual Performance Evaluation Report
Mr. Bennett stated that this is their "report card" to HUD. They need to report how they did with the money for the
previous year. Mr. Bennett stated that they did very well for 2013, they spent about 89% of the money. The
performance indicators show that the City is well above all the measures but one, and that is the creation of jobs. The
five year objective is 90, and so far after two program years they have created 24 jobs with the investment money.
Committee member Burbidge moved to forward the Program Year 2013 Community Development Block
Grant Consolidated Annual Performance and Evaluation Report to the March 18, 2014 consent agenda for
approval. Committee member Maloney seconded. Motion Passed.
Washington Traffic Safety Commission (WTSC) Grant — Target Zero Amendment #1
Chief Hwang reported that the Federal Way Police Department is requesting approval to receive additional funding
from the Traffic Safety Commission. This will go towards their DUI and seatbelt enforcement. They are doubling
the funding. The additional funding amount is $6,528. Committee member Maloney moved to forward approval
for the City of Federal Way to accept the additional funding from WTSC to the March 18, 2014 Consent
agenda for approval. Committee member Burbidge seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 11, 2014 Summary
Page 3
Purchase of Two Additional Automated License Plate Readers ( ALPRS)
Chief Hwang reported that the Department is requesting to purchase two additional Automated License Plate
Readers ( ALPRS). This will enhance the departments capability to fight crime and make the streets safer. The
ALPRS will automatically read license plates. The ALPRS will be funded through the Traffic Safety Fund.
Committee member Burbidge moved to forward the request to purchase two additional Automated License
Plate Readers to the March 18, 2014 City Council Consent agenda for approval. Committee member Maloney
seconded. Motion passed.
Purchase of Signage and Equipment for New Police Substation
Chief Hwang reported that they are requesting to use Traffic Safety Funds to pay for the signage for the new Police
Substation. The total cost is just over $22,000. They went out for competitive bids and received three. The Police
Department would to add computers and networking equipment at a cost of $6,435. This will allow them to do
accident diagraming, write tickets, and write reports. They are hoping to move in by early May. Committee
Member Maloney moved to forward the recommendation for the City of Federal Way to Purchase the signs
and equipment for the new Police Substation. Committee member Burbidge seconded.
TRACKMOLE Software Program Participation
Chief Hwang stated that they were asked by Valley Cities to participate in this program. This is a free program that is
no cost to the city. It is a web based software program that helps recover stolen items and return lost property to
residents.
Ordinance: Amend Federal Way Revised Code Regarding Pawnbrokers and Secondhand Dealers
Ms. Pearsall reported that this is a proposed ordinance that would fix a mistake; this has been in the code since 1990.
FWRC 12.15.230 lists the items that pawnbrokers need to record when someone is doing a transaction at their
business. This has prevented the police from tracking down a burglar, so the Law Department is asking that this be
Ordinance First Read and Enacted at the next Council meeting. Committee member Maloney moved to forward
the proposed ordinance for First Reading and Enactment at the March 18, 2014 City Council meeting.
Committee member Burbidge seconded. Motion passed.
Flower Basket Installation for City Center
Mr. Salloum reported that between 2003 and 2011 the city had a budget for maintaining flower baskets, banners and
holiday lights. In 2011 due to a budget shortfall the budget for the flowers, the budget was eliminated. Mr. Salloum
stated that when the city had the budgets members of the community both liked them and did not like them. Most of
the complaints were about traffic was slowed down when the baskets were being watered. Some of the baskets that
were placed on the streetlights were covered by mature trees, and people complained about that too. They also
received many compliments. Baskets are usually ordered in January and they were available after Mother's Day.
Because we would be ordering the baskets late, they will not be available until mid -June. At this time there is not
budget for the Flower Baskets. Committee requested that staff look into different suppliers and prices. Committee
member Burbidge moved to appropriate $20,000 for the purchase, installation and maintenance of flower
baskets within the City Center for the year 2014. Committee member Maloney seconded. Motion passed.
PENDING ITEMS
None
NEXT MEETING
April 8, 2014 at 5:30pm
ADJOURNMENT
Meeting adjourned at 7:1Op.m.
61
This Page Left Blank Intentionally
SUBJECT: 2014 COMMUNITY ENHANCEMENT GRANT ALLOCATIONS
POLICY QUESTION: How should the 2014 Community Enhancement Grants funding be allocated?
COMMITTEE: Parks, Recreation, Human Services, Public Safety MEETING DATE: April 8, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jay Bennett DEPT: CEDD
Attachments: Human Services Commission recommendations - 2014 Community Enhancement Grants
Background: The Community Enhancement Grants (CEGs) are small grants intended to help community groups
with small projects or events that benefit Federal Way residents. The grants are not intended for basic operations
or fundraising. The City Council recently adopted new CEG policies for 2014, centered around the creation of
two (2) application options for Federal Way groups; a small (up to $750.00) CEG application that is intended to
provide funds for smaller neighborhood impact projects. The larger CEG (up to $1,500) application requires a
match by the sponsoring organization and is intended to provide funds for a larger community project or activity.
A total of twenty-three applications were received that requested $24,670 in grant funds. The City Council
budgeted $20,000 in funding for the 2014 CEG.
The members of the Human Services Commission reviewed, evaluated and discussed the 2014 applications at
their special meeting held on March 24, 2014. The Commission recommends funding nine Small Grants for a
total of $6,750, and nine Matching Grants totaling $13,250 as outlined in the attached matrix.
Options Considered:
1. Approve the Human Services Commission's recommended funding for the 2014 Community
Enhancement Grants.
2. Provide staff with alternate direction for Community Enhancement Grant funding.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL:
OR
CHIEF OF STAFF:A
DIRECTOR APPROVAL:
JGA 314
COMMITTEE RECOMMENDATION: I move to forward the Human Services Commission's funding
recommendations for the 2014 Community Enhancement Grants to the April 18, 2014 consent agenda for
approval.
Committee Chair
Committee Member
7
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Program Year 2014 Community Enhancement Grants
as recommended by the Human Services Commission. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
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io
COUNCIL MEETING DATE: April 15, 2014
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FAMILY FUNLAND LABOR CONTRACT CHANGE ORDER
POLICY QUESTION: Should the Council approve a Change Order for the Family Funland Labor contract?
COMMITTEE: PRHSPS MEETING DATE: April 8, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd, Parks & Facilities Manager DEPT: PRCS
Attachments: Family Funland Labor Change Order memo.
Options Considered:
1. Authorize a Change Order for Family Funland Labor contract in the amount of $3,702.53 to Danneko
Construction and authorize the Mayor to sign said change order, and forward to the full Council April
15, 2014 consent agenda for approval.
2. Do not authorize a Change Order for Family Funland Labor contract to Danneko Construction and
provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1: Authorize a Change Order for Family Funland Labor contract in the
amount of $3,702.53 to Danneko Construction and authorize the Mayor to sign said change order and forward to
the full Council April 15, 2014 consent agenda for approval.
MAYOR APPROVAL: I DIRECTOR APPROVAL:.iM
AitLtee ouncil Initial
CHIEF OF STAFF:
c..4ttf ci pov
COMMITTEE RECOMMENDATION: I move to forward the authorization of a change order for Family Funland
Labor contract for $3,702.53 to Danneko Construction and authorize the Mayor to sign said change order to the
full Council April 15, 2014 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing a change order for Family Funland Labor
contract in the amount of $3,702.53 to Danneko Construction and authorize the Mayor to sign said change
order ".
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
11
'k CITY OF
oz��
Federal Way
Parks and Facilities Division
Date: March 25, 2014
To: PRHSPS Council Committee
Via: Mayor Jim Ferrell
From: Stephen Ikerd, Parks & Facilities Manager
Subject: Family Funland Labor Change Order
Background:
The Parks Department received Council approval on February 18, 2014 to enter into a
contract with Danneko Construction for labor rates at a fixed bid amount to renovate the
Family Funland Playground in Steel Lake Park. We received bid rates for 5 Journey
Carpenters, 5 Carpenter Apprentice and 5 General Laborers. The estimated cost for 1500
hours, using these 3 classifications totaled $89,431.00, which did not include sales tax.
Just prior to starting the renovation it was discovered that carpenter apprentice were not
available during this down economy. The Contractor in addition to soliciting the union hall,
also ran an advertisement with no success, so 5 additional general laborers were needed
to fill the workload of the missing carpenter apprentice. The higher general laborer rate
and sales tax increased the actual final cost by $3,702.53.
To cover the shortfall in the contract for labor and taxes, we are requesting approval for a
Change Order in the amount of $3,702.53
Available Budget:
$90,000.00 — Council approved line item budget for the Funland labor cost.
$89,431.00 — Estimated labor cost if all 1500 hours were needed for the project.
$569.00 — Balance
In addition to the balance in the line item above, there is an overall Funland balance of
$13,611.00 when Council approved the whole project in January 2014.
Summary of available budget:
$13,611.00
$569.00
$14,180.00 — overall project balance
$3,702.53 — change order request
$10,477.47 — new project balance
12
COUNCIL MEETING DATE: April 15, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: DANNEKO RETAINAGE RELEASE
POLICY QUESTION: Should the Council accept the contract with Danneko Construction as complete and
authorize staff to release their retainage?
COMMITTEE: PRHSPS MEETING DATE: April 8, 2014
CATEGORY:
Consent f-1 Ordinance ❑ Public Hearing
❑ City Council Business [-] Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd, Parks & Facilities Manager DEPT: PRCS ...........
--- .......... --- . ....... . ... . ... _ . . .......... . --- - -...
History: The City contracted with Danneko Construction to provide labor for renovation work on the Family
Funland playground at Steel Lake Park in the amount of $93,133.53. Prior to the release of retainage on any Public
Works project, the City Council must accept the work as complete to meet State Department of Revenue and
Department of Labor and Industries requirements.
Expenditure Summary including tax:
Family Funland labor amount; $93,133.53 and 5% retainage held from the project = $4,252.67
Options Considered:
#1 - Accept the Danneko Construction contract as complete and release their $4,252.67 retainage.
#2 - Do not accept contract as complete, and provide direction to staff. . . .......
...... . .. . . .....
MAYOR'S RECOMMENDATION: Option 1: Recommend Council accepts the Danneko Construction contract as
complete and authorize staff to release their retainage in the amount of $4,252.67
MAYOR APPROVAL: s 7 DIRECTOR APPROVAL: rA
Council
CHIEF OF STAFF:
Committ Council
COMMITTEE RECOMMENDATION: I move to forward the acceptance of the Danneko Construction contract as
complete and forward the authorization of staff to release their $4,252.67 retainage to the fill Council April 15,
2014 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to accept the Danneko Construction contract as complete and
authorize staff to release their retainage in the amount of $4,252.67
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
13
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14
COUNCIL MEETING DATE: April 15, 2014 ITEM #:
..............._..................._..............................._................__..._...__............._..............._.................._................................................__...._...._........_..-.... ......................_........ _........_._........._....._..............................._.........._......................_..............._................_................_......... ._..._..._..........._.._.._...
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FISCAL YEAR 2014 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCARP) GRANT
APPLICATION
POLICY QUESTION: Should the Federal Way Police Department complete an application for the FY 2014 State
Criminal Alien Assistance Program (SCARP) grant, for reimbursement to SCORE owner Cities for
incarcerating undocumented criminal aliens and accept the Grant if awarded?
COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: April 8, 2014
SAFETY COUNCIL COMMITTEE (PRHS &PS)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: STAN MCCALL, ADMINISTRATIVE COMMANDER DEPT: Police Department
Attachments:
1. PRHS &PS Committee Staff Report Memo
2. Copy of Email Announcement from DOJ, RE: 2014 (SCARP) Grant
Options Considered:
1. Complete Application and Accept the Grant
2. Reject Application and Grant
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL: ' DIRECTOR APPROVAL: �»
C /ommitt o Initial
CHIEF OF STAFF: �i 10
Co mitt Council
COMMITTEE RECOMMENDATION: I move to forward the request for the SCRAP Grant for the City of Federal
Way to the April 15, 2014 City Council Agenda.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval for the City of Federal Way to complete the Application for
the FY 2014 State Criminal Alien Assistance Program ( SCAAP) Grant and authorize Chief Andy J. Hwang to
accept said Grant if awarded. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
• APPROVED COUNCIL BILL #
• DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
15
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: April 8, 2014
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Information and Permission to Accept, 2014 State Criminal Alien Assistance
Program (SCARP) Grant Funds.
Background
Overview:
The Bureau of Justice Assistance (BJA) administers SCAAP in conjunction with the Bureau of
Immigration and Customs Enforcement (ICE) and Citizenship and Immigration Services,
Department of Homeland Security (DHS). SCAAP provides federal payments to states and
localities that incurred correctional officer salary costs for incarcerating undocumented criminal
aliens.
FY 2014 Reporting Period:
The FY 2014 reporting period for inmate and salary cost data is July 1, 2012 - June 30, 2013.
Eligible Applicants:
State and local governments that have authority over correctional facilities that incarcerate or
detain undocumented criminal aliens for a minimum of 4 consecutive days are eligible to apply
for SCAAP funds. Regional jails, (such as SCORE), special jail districts, or regional jail
authorities and boards do not qualify as political subdivisions of a state for purposes of SCAAP,
and, therefore are not eligible to directly apply for SCAAP funds. Each unit of government that
houses inmates at a regional facility must apply independently for SCAAP funds, based on its
own costs of housing its undocumented aliens in the regional facility. Regional facilities may not
submit SCAAP applications on behalf of jurisdictions in its service area, nor may a regional
facility submit one application for all participating jurisdictions, using one jurisdiction's name as
the recipient.
SCAAP Award Calculation:
Once SCAAP data has been validated and analyzed, applicants will receive e-mail notification
that awards are ready for online acceptance and drawdown. Formal acceptance of an award via
GMS is necessary for the electronic transfer of funds into the applicant's bank account of record.
Applicants have 45 calendar days to accept awards through GMS once notice is provided.
SCAAP payments must go to the jurisdictions' general fund.
Federal Way applied for SCARP reimbursement funds last year, (FY 2013), and received
an award amount of, $3,380.00 from DOJ, which was deposited directly into our Key Bank
account.
16
FY 2014 Registration and Application Deadlines:
The OJP Grants Management System (GMS) will open on Tuesday, April 1, 2014 to accept the
Fiscal Year 2014 SCAAP applications. All applications must be submitted electronically at
https://jzrants.oip.usdoj.gov , by 6:00 p.m. (e.d.t.) on May 13, 2014. Extensions or exceptions to
this deadline cannot be granted. Because of the volume and complexities involved in verification
of all submitted inmate data and the fact that BJA transmits this file to DHS immediately after
the close of the solicitation, it is not possible for additional applicant data to be reviewed and sent
to DHS after the deadline.
This grant award will reimburse the individual SCORE owner Cities who make application for
SCAAP funds. During the last reporting period, (FY 2013), Federal Way was responsible for the
housing of 15 undocumented criminal aliens.
The Police Department is presenting this grant application submission as information only.
If we are awarded this grant, (we anticipate hearing from DOJ in October), the reimbursement
funds will be deposited directly into the City's financial institution. If/when the City receives a
SCAAP award; the Police Department is requesting Councils permission to accept the
reimbursement funds.
2
17
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is
COUNCIL MEETING DATE: April 15, 2014 ITEM #:
--- ..............
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) GRANT — AMENDMENT #1 FOR
IMPAIRED DRIVING AND SEAT BELTS
POLICY QUESTION: Should the City of Federal Way / Federal Way Police accept the additional funding of
$1,460 from WTSC for Impaired Driving and Seat Belts, bringing the total funding to $9,860?
COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: April 8, 2014
SAFETY COUNCIL COMMITTEE (PRHS &PS)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: LIEUTENANT KURT SCHWAN DEPT: Police
Attachments:
1. PRHS & PS Memo
2. Amendment #1 to MOU between FWPD and WTSC
Options Considered:
1. Accept Proposal
2. Reject Proposal
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL: r DIRECTOR APPROVAL:
mmittee ciL
CHIEF OF STAFF: `3 ?! / +� >GVY
Committee counci
COMMITTEE RECOMMENDATION: I move to forward approval for the City of Federal Way to accept the
additional funding from WTSC, to the April 15, 2014 City Council Agenda.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval for the City of Federal Way to accept Amendment #1 to the
WTSC MOU on Impaired Driving and Seat Belts for additional funding of $1,460 and authorize Chief Andy J.
Hwang to sign said MOU. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
19
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: April 8, 2014
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Amendment #1 to WTSC MOU for Impaired Driving and Seat Belts
Background
The Washington Traffic Safety Commission (WTSC) and the City of Federal Way have an existing
partnership, focused on Impaired Driving and Seat Belts. WTSC funding has allowed Federal Way
Police to strengthen this enforcement through overtime funded patrols.
Proposal
The City Of Federal Way accepted a Memorandum of Understanding (MOU) for a term of:
October 01, 2013 through September 30, 2014 for $8,400.00 at the City Council Meeting on
November 19, 2013.
Amendment #1 to the above MOU increases the funded amount to a total of $9,460.
Funding Source
Washington Traffic Safety Commission (WTSC).
1
20
a
Amendment #1
To the
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
WASHINGTON TRAFFIC SAFETY COMMISSION
AND THE
FEDERAL WAY POLICE DEPARTMENT
THIS AGREEMENT, pursuant to Chapter 39.34 RCW, amends the 2013/14 mobilization funding
MOU entered into by and between the Federal Way Police Department and the Washington
Traffic Safety Commission (WTSC).
'IT IS THE PURPOSE OF THIS AMENDMENT to make overtime funding available to Federal Way
Police Department for the purpose of conducting distracted driving high visibility enforcement (HVE)
patrols, in support of Target Zero priorities and in accordance with the updated scope of work outlined
herein.
TERM: October 1, 2013 September 30, 2014
ORIGINAL AMOUNTS
Impaired Driving: $7,000
CFDA# 20.600
Seat Betts: $1,400
CFDA # 20.602
ADDITIONAL AMOUNT
Distracted Driving: $1,460
CFDAf# 20.600
These funds shall not be commingled and are only to be utilized for the specific
emphasis area.
21
2. SCOPE OF WORK
Distracted Driving:
Agency will engage in multijurisdictional HVE patrols for all or part of the
following:
U Text. U Drive. U Pay — April 10 -15, 2014
These patrols shall be deployed at locations where the data indicates that the most traffic
safety benefit can be realized as determined by the local Traffic Safety Task Force.
Signature - WTSC
(Date)
Signature — (Federal Way Police Department)
(Date)
APPROVED AS TO FORM ONLY BY THE OFFICE OF THE ATTORNEY GENERAL
22