Council MIN 04-01-2014 RegularCITY OF
Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
April 1, 2014
7:00 p.m.
www.cityoffederalway.com
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 7:05 p.m
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge,
Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan
Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini
Duclos.
City staff in attendance: Deputy City Attorney Amy Jo Pearsall and City Clerk Carol McNeilly.
2. PLEDGE OF ALLEGIANCE
Dick Mayer led the Pledge of Allegiance.
3. PRESENTATIONS
a. Proclamation: Mayor's Day of Recognition for National Service
Mayor Ferrell read the Proclamation into the record and presented one to AmeriCorps
Director Debbie McGee, and one to Margery Godfrey and other representatives of
EarthCorps.
b. Sound Cities Association (SCA)
Mayor Ferrell introduced SCA Executive Director Deanna Dawson who provided a report
on SCA's activities, mission and vision. Ms. Dawson distributed a booklet highlighting the
32 Regional Committees and Boards associated with SCA and the individuals serving on
them. She reviewed the items discussed at the 2014 SCA Board Retreat and as well as
the Boards priority policies.
Councilmember Duclos and Deputy Mayor Burbidge extended their thanks to Ms. Dawson
for her hard work and efforts with SCA.
Mayor Ferrell commented on the great speakers SCA has presenting at their meetings.
c. Recognition of Departing Employees:
Mayor Ferrell stated two employees are attending their last Council Meeting this evening.
Jay Bennett, Community Services Manager has accepted a position with a jurisdiction in
Ohio. Bob Noland, Interim Finance Director will be returning to his home in Pasco, WA.
Mayor Ferrell extended his thanks to Jay Bennett and. Bob Noland for their service and
superior work with the City and presented them with Certificates of Appreciation.
Councilmember's extended their thanks and well wishes to Mr. Bennett and Mr. Noland.
City Council Minutes —April 1, 2014 Regular Meeting Page I of 9
d. Mayor's Emerging Issues and Report
• City Re- organization: Mayor Ferrell announced today was Finance Director Ade
Ariwoola's first day with the City. Mayor Ferrell reported with the recent departure of
the Parks, Public Works and Emergency Management Director, Marwan Salloum will
serve as Interim Public Works Director and Ken Miller will serve as Interim Parks
Director. Emergency Manager Ray Gross will report directly to Chief of Staff Wilson.
• SCORE: Mayor Ferrell reported he attended a SCORE Board meeting last week
where he learned the entity's first quarter 2014 projected revenues are showing a $2
million excess. If this trend continues, Federal Way will directly benefit through lower
per- inmate fees. Mayor Ferrell offered to provide a formal presentation with facts and
figures upon Council request.
• Puget Sound Regional Council (PSRC): Mayor Ferrell attended a meeting last week
where they received a briefing on the Viaduct and 520 Bridge.
• Brooklake Property: At their April 18, 2014 meeting, the Council voted to acquire the
Brooklake Property and Community Center— one of the most historic sites in the City.
Within 48 hours of approval, the City finalized acquisition of the property. Mayor Ferrell
announced a likely interpretive center and future plans for this important property and
the many citizens interested in ensuring this becomes a proud, capstone of the entire
Hylebos area.
• State of the City Address: Mayor Ferrell reported tomorrow is the Mayor's State of the
City Address at the Twin Lakes Country Club. The event starts at 11:30 a.m.
• Neighborhood Connection Meeting: Mayor Ferrell noted the next Neighborhood
Connection Meeting is scheduled for April 24, 2014 at Adelaide Elementary School at
6:00 p.m.
• Oso Landslide: Emergency Manager Ray Gross reviewed two types of landslides —
shallow and deep -seat slides, along with factors which contribute to landslides. Mr.
Gross reviewed potential landslide hazard areas within the City and spoke to the
importance of community relationships and proper planning to ensure effective
emergency response efforts.
Chief of Staff Wilson noted the photograph Mr. Gross shared depicted a shallow slide
which occurred on 20th Ave. a few years ago.
4. CITIZEN COMMENT
Margaret Nelson announced the Federal Way Regional Library is hosting an event on
Tuesday, April 8, 2014 to provide input on the next Library Director. She noted comments can
be provided online April 7 through April 14 at www.KCLS.orQ. She asked the Council to keep
the Parks Commission up to speed in regards to park development (agenda item 7.d.)
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three members and
brought before full Council for approval; all items are enacted by one motion. Individual items maybe removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: March 18, 2014 Special and Regular Meetings
b. Vouchers
c. Monthly Financial Report
Motion: Deputy Mayor Burbidge moved approval of Consent Agenda items 5.a. through
5.c. Councilmember Duclos second.
Vote:
City Council Minutes — April 1, 2014 Regular Meeting Page 2 of 9
6.
7.
Deputy Mayor Burbidge Yes
Councilmember Assefa- Dawson Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
PUBLIC HEARING
a. Amendments to the 2012 CDBG Annual Action Plan
• Staff Presentation: Community Services Manager Jay Bennett provided background
information on the 2012 CDBG Annual Action Plan. He stated the Five -year
Consolidated Plan (2012 -2016) is required by HUD and helps to coordinate resources
Identify community needs, set priorities and develop strategies to address local needs,
and set the stage for annual action plans. The Annual Action Plan presents strategies
for allocating CDBG dollars to projects that assist in achieving objectives in the
Consolidated Plan. The 2012 AAP was adopted by the City Council in November 15,
2011. Substantial Amendments are required when new activities are proposed or
when funds are reprogrammed after initial approval of the Action Plan.
Mr. Bennett explained the City has unspent CDBG funds in program year 2012 as a
result of implementing some programs in the Fall (versus earlier in the year) and
additional funds credited to the City from King County.
The Human Services Commission reviewed the amendments and recommended
approval on February 24, 2014. The public review and comment period was
advertised from February 14 through April 1, 2014.
Mr. Bennett detailed the amendments, and new activities /additional funds.
• Public Comment: Mayor Ferrell called for public comment. (3 minute limit). No public
comment was provided.
• Council Action:
Motion: Councilmember Honda moved approval of the substantial amendment
to the program year 2012 Community Development Block Grant Annual Action
Plan and authorized the Mayor to execute forms and agreements related to the
Amendment. Councilmember Assefa- Dawson second.
Vote:
Deputy Mayor Burbidge Yes
Councilmember Assefa- Dawson Yes
Councilmember Maloney Yes
Councilmember Honda Yes
Councilmember Celski Yes
Councilmember Moore Yes
Councilmember Duclos Yes
Motion carried 7 -0.
COUNCIL BUSINESS
a. North Lake Management District Advisory Committee Appointments
Motion: Councilmember Celski moved to appoint Terry Thomas, Robin Cook,
Charles Gibson, Brian Cleary and Mary McClellan - Aronen to the North Lake
City Council Minutes — April 1, 2014 Regular Meeting Page 3 of 9
Management District Advisory Committee with terms expiring March 15, 2016.
Councilmember Duclos second.
Vote:
Deputy Mayor Burbidge
Yes
Councilmember Assefa- Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
b. Addition of Staff Positions to Community & Economic Development Department
Community and Economic Development Director Patrick Doherty stated the policy
question before Council is whether or not the City Council should approve funding of four
additional staff positions in the Community and Economic Development Department.
Mr. Doherty provided background on the staff reductions to Community Development
during the 2010 -11 Biennium. He provided a PowerPoint presentation on the permit
volumes /values and permit fees collected from 2008 to 2013. The proposed additional
positions are: Development Specialist, Associate Planner, Building Plans Examiner/
Inspector and Code Compliance Officer. Mr. Doherty reviewed the funding sources that
would support the proposed positions. He also reported on a pilot - program for Code
Enforcement efforts by having the City be more pro- active than reactive to code issues.
Councilmember Celski stated his appreciation for the approach taken to identify the new
positions, identifying funding for them, and for remaining mindful of future budgets.
Motion: Councilmember Duclos moved approval of ongoing funding for the
following new positions: Associate Planner, Code Compliance Officer, Building
Plans Examiner /Inspector, and Development Specialist. Councilmember Celski
second.
Vote:
Deputy Mayor Burbidge Yes
Councilmember Assefa- Dawson Yes
Councilmember Maloney Yes
Councilmember Honda Yes
Councilmember Celski Yes
Councilmember Moore Yes
Councilmember Duclos Yes
Motion carried 7 -0.
c. Addition of Staff Position Economic Development Manager
Chief of Staff Brian Wilson spoke to the importance of economic development efforts
within the City and reviewed the roles, responsibilities and salary rage of the Economic
Development Manager /Director. Because of the important demands placed upon the
Community Development Director, the increasing permit and construction activities in the
City, and the role of economic development, it is important to re- establish the position of a
dedicated Economic Development Manager /Director.
Councilmember Maloney inquired whether or not the position would serve all areas of
economic development in the City or just in the downtown area. Chief of Staff Wilson
replied the position will focus on city -wide economic development efforts.
Councilmember Duclos spoke in support of establishing the position as a director instead
of a manager because of the importance of economic development in the City. She
believes advertising the position as director -level would result in more qualified applicants
City Council Minutes — April 1, 2014 Regular Meeting Page 4 of 9
versus persons who would apply for a manager position.
Mayor Ferrell noted this item was presented to FEDRAC as a manager position; however,
he supports and agrees with establishing the position as a director.
Councilmember Celski would like to see an Economic Development report provided at
each FEDRAC meeting to measure progress to achieve established goals.
Motion: Councilmember Duclos moved approval of ongoing funding for the new
position of Economic Development Director, and authorize the hiring process to fill
this position subject to Council confirmation. Councilmember Maloney second.
Councilmember Honda stated she has advocated for a split between the Economic
Development and Community Development Director not because of any shortcoming of
current incumbents, but because of the importance of focused efforts on economic
development.
Mayor Ferrell spoke to the excellent work by Patrick Doherty on major projects,
international sporting events, new businesses, and expanded development in the City all
while juggling the demands of Community Development activities and responsibilities.
Vote:
Deputy Mayor Burbidge
Yes
Councilmember Assefa- Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
Mayor Ferrell remarked about the number of positions which have been brought forward
for Council confirmation. This provides more opportunities for Council input on the
persons filling these positions. Mayor Ferrell stated his commitment to keep Council
informed as the interview processes begin.
d. Approval of Expenditure for Park for "Town Square" Site and Authorization to Seek Bids
for the Associated Improvements.
Community and Economic Development Director Patrick Doherty reported the City hired
Nakano Associates who drafted three park concepts which were presented to the Mayor
and staff for review. From those concepts a fourth was developed by blending features
from the first three. If approved by Council this evening, Request for Bids will be issued
on April 22 and opened on May 6. Staff will return to Council on May 20 for bid award.
Ida Ottesen, of Nakano Associates presented a conceptual plan of the park and reviewed
its various elements including a grassy lawn area, two bocce -ball courts, a pea -patch
area, a large chess board area, basketball courts, a painted labyrinth, a small stage and a
dedicated area for a holiday tree. Once developed, this park would accommodate the
Farmers Market. Ms. Ottesen reviewed the costs associated with the park development.
Councilmember Duclos voiced her support and excitement for the park stating she
believes this will spur development in the downtown. However, she does not like reference
of an interim park as this will likely be a permanent park.
Mayor Ferrell agreed with Councilmember Duclos comment and removed the "interim"
designation as this is more of a foundation for the future development of this parcel.
City Council Minutes — April 1, 2014 Regular Meeting Page 5 of 9
Councilmember Honda inquired if the stairs currently located on the site will remain. Ms.
Ottesen replied this is a question for moving forward depending on the development
options selected. If they remain, they will be brought up to code.
Councilmember Honda asked that a living tree be planted for a permanent holiday tree
allowing citizens to watch it grow over the years. Councilmember Honda also expressed
concerns about vandalism of chairs and tables. Mr. Doherty stated there are ways to
protect against theft; consensus was reached that the park property will be protected.
Councilmember Honda inquired about the number of parking stalls and how parking will
be designated so that it isn't used for Transit Center overflow. Mr. Doherty stated there are
approximately 70 parking stalls with parking restricted time allotments; enforcement may
be necessary.
Deputy Mayor Burbidge expressed an interest in a temporary ice -rink for the holidays
which may be possible through sponsorship. Mr. Doherty replied that because of the size
of the parcel there are opportunities to establish features like this in the future. Deputy
Mayor Burbidge stated her support of this park and encouraged ensuring it is integrated
with other downtown amenities.
Councilmember Maloney asked whether the holiday tree, stage and mural have been
budgeted or if these items are just earmarked. Ms. Ottesen stated of the three items
noted; only the mural is unbudgeted. Councilmember Maloney inquired about the lack of
irrigation and whether that would be problematic. Ms. Ottesen replied weekly or bi- weekly
manual watering of the planting areas and grassy areas will require manual watering.
However, an irrigation system would cost approximately $16,000.
Councilmember Celski inquired about the amount of asphalt removed from the grassy
area. Ms. Ottesen replied there will be no asphalt removed. What they are proposing is
removing the foundation slab on a ten -foot grid, covering the area with top -soil thereby
staying within clearing and grading constraints while staying away from major excavation.
Mayor Ferrell highlighted the access points to the park and feels it is important to invest in
the main entrance to the property. Mayor Ferrell asked Deputy City Attorney Pearsall how
to best address additional funding for this project. Ms. Pearsall responded a motion could
be made either with a "not to exceed amount" or a motion limiting the expenditure to a
specific amount which would require Council approval of any additional money needed in
the future.
Patrick Doherty described available funding, funding sources and how those amounts can
legally be spent. Mayor Ferrell specified that Council has previously set aside $2,000,000
in funding for a downtown park. Of that amount, a portion is being allocated to this project.
Councilmember Assefa- Dawson shared her support for the project and suggested the City
partner with high school students to complete the mural at the park.
Councilmember Assefa- Dawson asked if park lighting would be part of the project. Mr.
Doherty stated lighting is not part of the proposed development. The park would be open
from dawn to dust, which is consistent with other City park hours.
Motion: Councilmember Honda moved approval of the expenditure not to exceed
$200,000 to fund construction of a Park at the "Town Square" site and authorize
staff to go out for bids for the project. Deputy Mayor Burbidge second.
Vote:
Deputy Mayor Burbidge Yes
City Council Minutes — April 1, 2014 Regular Meeting Page 6 of 9
8.
Councilmember Assefa- Dawson Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7 -0
Councilmember Maloney
ORDINANCES
First Reading:
a. CB# 647 Alternate Members for the Independent Salary Commission
An ordinance of the City of Federal Way, Washington, relating to the Independent Salary
Commission; amending Federal Way Revised Code 2.80.030
Deputy City Attorney Pearsall presented the proposed amendments to Federal
Way Revised Code 2.80.30. The draft ordinance would allow five voting members
and two alternate members to serve on the Independent Salary Commission.
City Clerk McNeilly read the ordinance title into the record.
Motion: Councilmember Duclos
moved to
ordinance to the April 15, 2014 Council
Councilmember Celski second.
Vote:
Deputy Mayor Burbidge
Yes
Councilmember Assefa - Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
forward approval of the
meeting for adoption.
Second Reading:
b. CB# 645: Ordinance to Vacate a Portion of S 337th Street
An ordinance of the City of Federal Way, Washington, relating to vacating a ortion of
South 337th Street located on the north side of S. 3374h Street west of vacating S.
adjacent to Lot 1 of Louise's North Lake Addition Plat at Federal Way
At their March 18, 2014 meeting, the Council received a staff presentation on this
item and forwarded the ordinance to this meeting for second reading and
enactment.
City Clerk McNeilly read the ordinance title into the record.
Motion: Councilmember Celski moved to enact the ordinance vacating a
portion of South 337th. Street located on the north side of S 337th Street,
west of 33rd Place S and adjacent to Lot 1 of Louise's North Lake Addition
plat at Federal Way to Steve and Cathy Lindula.
Councilmember Duclos second.
Vote:
Deputy Mayor Burbidge Yes
City Council Minutes — April 1, 2014 Regular Meeting Page 7 of 9
Councilmember Assefa- Dawson Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7 -0. Ordinance 14 -764
9. COUNCIL REPORTS
Councilmember Duclos attended the SCA Policy Issues Committee meeting and recapped the
discussions that occurred on climate change, hazardous waste fee rate structuring, and the
Transportation Benefit District. Most timely was information about the King County Disaster
Framework for Public /Private partnership Emergency Management Advisory Committee.
Councilmember Duclos stressed the importance of emergency management and
preparedness in Federal Way. Lastly, Councilmember Duclos provided an update on the Solid
Waste Transfer Plan Update.
Councilmember Moore attended the Reach Out Rollermania event which he reported was
well- attended. He has been volunteering with the Federal Way Caregiving Network to feed the
homeless one day per week; he encouraged volunteerism to benefit the homeless. He
recently met with Tracy Oster of Communities in Schools to learn more about our students
and the School District.
Councilmember Celski stated he is looking forward to the Mayor's State of the City address
tomorrow. He provided a report on the 3rd Annual Reach Out Rollermania event, they
estimated over 400 attendees and raised over $8,000 in donations. He mentioned and
thanked the volunteers, sponsors and special guests associated with the event.
Councilmember Honda reported Federal Way resident lesha Brooks is participating on the hit
television program The Voice. The current art exhibit at City Hall features artist Eileen
Miryekta. She announced the next PRHSPS meeting is April 8, 2014. Councilmember Honda
extended her thoughts and prayers to the Oso mudslide victims and stated her appreciation
for first responders and those helping in the recovery.
Councilmember Maloney spoke about the City's rebranding initiative and noted Deputy Mayor
Burbidge assigned Councilmembers Duclos, Honda and Maloney to work on the initiative. She
is excited to use her experience in marketing, branding and communications to benefit the
City. Regular updates will be provided throughout the year. Questions or comments can be
emailed to Kelly. Maloney cc)- cityoffederalway.com. Councilmember Maloney also remarked that
Voice contestant lesha Brooks is the goddaughter of Councilmember Assefa- Dawson.
Councilmember Assefa- Dawson praised Ms. Brooks' talents and thanked Councilmember
Honda for mentioning her.
Deputy Mayor Burbidge reported the LTAC TEG subcommittee will be reviewing the grant
applications on April 3, 2014. Last week, Deputy Mayor Burbidge attended the state's
Transportation Improvement Board meeting. Approved at the meeting were changes to criteria
for the urban arterial program. Additionally, there was mention of some funding opportunities
used in other jurisdictions which may be available to Federal Way. This Sunday the Federal
Way Symphony will be performing at St. Luke's Church; this will be the last performance of
the season.
10. EXECUTIVE SESSION
City Council Minutes — April 1, 2014 Regular Meeting Page 8 of 9
The Mayor and Council did not adjourn to Executive Session.
11. ADJOURNMENT
With no additional agenda items, Mayor Ferrell adjourned the meeting at 9:39 p.m.
Attest:
0"
Carol McNeilly, CIVIC, City Clerk
Approved by Council: April 15, 2014
City Council Minutes — April 1, 2014 Regular Meeting Page 9 of 9