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PRHSPSC MINS 03-11-2014City of Federal Way City Council PARKS, RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 11, 2014 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Burbidge, Committee member Maloney Staff Members in Attendance: Cary Roe, Parks, Public Works & Emergency Management Director, Amy Jo Pearsall, City Attorney, Brian Wilson, Chief of Staff, Andy Hwang, Interim Chief of Police, Ken Miller, Deputy Public Works Director, Marwan Salloum, Deputy Public Works Director, Jay Bennett, Human Services Manager, Steve Ikerd, Parks & Facilities Manager, and Mary Jaenicke, Administrative Asst. II. Guests: Ann Cutting, Mike Park, Hee Jung Lee Chair Honda called the meeting to order at 5:30p.m. Public Comment: Ms. Cutting read a letter she had written stating her objection to the proposed Korean Garden along the BPA Trail. She believes that Parks should be used to promote opportunities for healthy, active lifestyles and exercise. She would like the proposed area for the Garden to be used for a switchback trail for running and biking. The letter also stated that the proposal seems generous on the surface, but that the City would be donating a parcel of land to one particular ethnic group. She requested that all options for the property be considered before proceeding further. Commission Comment: None APPROVAL OF MINUTES Committee member Burbidge moved to approve the February 11, 2014 committee minutes as written. Committee member Maloney seconded. Motion passed. BUSINESS ITEMS Korean Garden Mr. Miller reported that this item has been to Committee before. A Resolution was developed and approved by City Council. Mr. Miller reviewed the protocols that are listed in the Resolution. The information has been submitted to meet the requirements. There is a process listed in the resolution. If the city approves the use of city property for a Korean Garden, the design and development process will begin in accordance with the resolution. The 30 %, 85% and 100% design plans will be brought back to Council for approval. Mr. Park stated that he respected Ms. Cutting's concerns, but developing the garden will preserve and improve the nature of the area, and will increase the usage of the area. Mr. Park stated that it will be a very long process. The first step will be to clean up the site, utilizing volunteers. Council member Maloney asked if staff had gone out to the broader community and given other people an opportunity to make a suggestion for use of the area. She also stated that it is heavily used for exercise. She would like to hear what the community would like to have there, and would like to table this item until they can hear from King County regarding the electrical, irrigation and parking issues. Mr. Park stated that they have gone to King County, and they suggested applying for a Conservation Grant to raise funds. Mr. Park stated that they have been discussing these issues for two years. He stated that if City Council approves this on March 18, there is a process that they need to follow, and they would have to come back for 30% design approval. Mr. Park also stated that there are a lot of ethnic non -profit organizations providing help in the community. But at this point no other group has brought forward this idea, and this group is willing to do this project at no cost to the city. Committee member Maloney stated that it is not about the money, it is about the community. Hee Jung Lee stated that King County has stated the project needs to be approved by the City before they will go any further. Committee member Burbidge stated that she is interested in hearing from all aspects of the community, but that this item has been presented to the committee previously; and the committee had asked the presenters come back with additional information. She sees this as a remarkable offer to the city; to provide a feature that represents the Korean community. They have been participants in the city from the very beginning. She respects the concern about the possibility of the switchback trails and asked staff to have that in mind. She would like this proposal to go forward to full Council. Chair Honda stated that the parking will be very difficult. The Aquatic Center is busy almost every weekend. She asked Mr. Park what his solution would be. He answered that the area can be accessed from Celebration Park and walking the BPA Trail. Chair Honda asked what they would do if King County said no to the water and electricity. Mr. Park answered that they would think about a different idea for the area. Ms. Cutting stated K:\PRHSPS Committee\2014 \03112014 prhsps Min.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 11, 2014 Summary Page 2 that she is not against the garden; she thinks the location is wrong, and is upset that it wasn't offered to anybody else. Committee member Maloney stated that this needs to go to the community because there are many people that use that area for active exercising. Chair Honda stated that going to Council on March 18 is going to the community for public comment. Committee member Maloney said that the people in that area should be asked what they want. Chair Honda stated that going out to the community was not put into the Resolution. Committee member Maloney would like the group to go to King County first to solve the issues about the electricity and water. Mr. Park stated that they are not concerned about the electricity and water; they are trying to develop it without that. Committee member Maloney would like a survey sent to the community. Chair Honda stated that the policy that Council created calls for a public meeting, the PRHSPS Committee meeting and City Council meetings are public meetings. Committee member Maloney wants the homeowners to have a say about the development. Chair Honda requested that a public meeting notice be placed at the site. Ms. Cutting asked if Grants would be available for other people. Mr. Miller answered that she would have to go through the steps listed in the Resolution. Ms. Cutting asked if the Parks Department could put in trails. Mr. Miller answered that it is not in their plans at this time, and it is not in the budget. Mr. Roe stated that this topic was presented to the committee. It was paused, and a resolution was created at the PRHSPS Committee meeting, and forwarded on to full Council. In fairness to the applicant this topic should be moved forward with or without a recommendation. This was the process that was created. Ms. Cutting asked if there was any way to pursue more trails in that area through the Parks Department. Mr. Roe answered that she could come to the committee make a proposal and request that they create a capital project for trails. Committee member Burbidge moved to forward the approval of the use of approximately 5 acres of City property adjacent to the Aquatic Center, west of the BPA Trail and Panther Lake for a Korean Garden (name to be determined), which would be open to the public, and authorize the development process to begin and forward to the full Council March 18, 2014 Business agenda for approval to proceed. Chair Honda seconded. Motion passed 2 -1. Family Funland Safety Surfacing Mr. Ikerd stated that the safety surfacing materials include special engineered wood chips for the main playground, pour in place rubber for the ADA tot area, and Ability Whirl, and a rubber whirl mat for the Omni Spin in the main playground. The products are approved and certified through National standards to meet fall attenuation. Bids were sent to five local playground companies and four bids were received. Committee member Maloney moved to forward the authorization of a bid award for Family Funland Safety Surfacing in the amount not to exceed $42,204.00, including 10% contingency to Gametime c/o Sitelines who was the lowest responsive responsible bidder and authorize the Mayor to execute said agreement to the full Council March 18, 2014 consent agenda for approval. Committee member Burbidge seconded. Motion passed. Substantial Amendment to the Program Year 2012 CDBG Annual Action Plan Mr. Bennett stated each year a plan is adopted on how to invest CDBG money into the community. The 2012 Annual Action Plan had an allocation of $576,478 and later received $349,420 in additional funds. The City has decided to include some additional programs /projects not originally included in the 2012 plan. They are proposing to spend $269,000 on four activities. The activities are Emergency Housing Repair, Small Business Job Retention Program, Micro Business Job Retention Program, and Habitat West Way Home Repair. Committee member Burbidge moved to forward the Substantial Amendment of the Program Year 2012 Community Development Block Grant Annual Action Plan to the April 1, 2014 City Council meeting agenda under Public Hearing. Committee member Maloney seconded. Motion passed. Program Year 2013 CDBG Consolidated Annual Performance Evaluation Report Mr. Bennett stated that this is their "report card" to HUD. They need to report how they did with the money for the previous year. Mr. Bennett stated that they did very well for 2013, they spent about 89% of the money. The performance indicators show that the City is well above all the measures but one, and that is the creation of jobs. The five year objective is 90, and so far after two program years they have created 24 jobs with the investment money. Committee member Burbidge moved to forward the Program Year 2013 Community Development Block Grant Consolidated Annual Performance and Evaluation Report to the March 18, 2014 consent agenda for approval. Committee member Maloney seconded. Motion Passed. Washington Traffic Safety Commission (WTSC) Grant — Target Zero Amendment #1 Chief Hwang reported that the Federal Way Police Department is requesting approval to receive additional funding from the Traffic Safety Commission. This will go towards their DUI and seatbelt enforcement. They are doubling the funding. The additional funding amount is $6,528. Committee member Maloney moved to forward approval for the City of Federal Way to accept the additional funding from WTSC to the March 18, 2014 Consent agenda for approval. Committee member Burbidge seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 11, 2014 Summary Page 3 Purchase of Two Additional Automated License Plate Readers ( ALPRS) Chief Hwang reported that the Department is requesting to purchase two additional Automated License Plate Readers ( ALPRS). This will enhance the departments capability to fight crime and make the streets safer. The ALPRS will automatically read license plates. The ALPRS will be funded through the Traffic Safety Fund. Committee member Burbidge moved to forward the request to purchase two additional Automated License Plate Readers to the March 18, 2014 City Council Consent agenda for approval. Committee member Maloney seconded. Motion passed. Purchase of Signage and Equipment for New Police Substation Chief Hwang reported that they are requesting to use Traffic Safety Funds to pay for the signage for the new Police Substation. The total cost is just over $22,000. They went out for competitive bids and received three. The Police Department would to add computers and networking equipment at a cost of $6,435. This will allow them to do accident diagraming, write tickets, and write reports. They are hoping to move in by early May. Committee Member Maloney moved to forward the recommendation for the City of Federal Way to Purchase the signs and equipment for the new Police Substation. Committee member Burbidge seconded. TRACKMOLE Software Program Participation Chief Hwang stated that they were asked by Valley Cities to participate in this program. This is a free program that is no cost to the city. It is a web based software program that helps recover stolen items and return lost property to residents. Ordinance: Amend Federal Way Revised Code Regarding Pawnbrokers and Secondhand Dealers Ms. Pearsall reported that this is a proposed ordinance that would fix a mistake; this has been in the code since 1990. FWRC 12.15.230 lists the items that pawnbrokers need to record when someone is doing a transaction at their business. This has prevented the police from tracking down a burglar, so the Law Department is asking that this be Ordinance First Read and Enacted at the next Council meeting. Committee member Maloney moved to forward the proposed ordinance for First Reading and Enactment at the March 18, 2014 City Council meeting. Committee member Burbidge seconded. Motion passed. Flower Basket Installation for City Center Mr. Salloum reported that between 2003 and 2011 the city had a budget for maintaining flower baskets, banners and holiday lights. In 2011 due to a budget shortfall the budget for the flowers, the budget was eliminated. Mr. Salloum stated that when the city had the budgets members of the community both liked them and did not like them. Most of the complaints were about traffic was slowed down when the baskets were being watered. Some of the baskets that were placed on the streetlights were covered by mature trees, and people complained about that too. They also received many compliments. Baskets are usually ordered in January and they were available after Mother's Day. Because we would be ordering the baskets late, they will not be available until mid -June. At this time there is not budget for the Flower Baskets. Committee requested that staff look into different suppliers and prices. Committee member Burbidge moved to appropriate $20,000 for the purchase, installation and maintenance of flower baskets within the City Center for the year 2014. Committee member Maloney seconded. Motion passed. PENDING ITEMS None NEXT MEETING April 8, 2014 at 5:30pm ADJOURNMENT Meeting adjourned at 7:1Op.m.