LUTC PKT 05-05-2014City of Federal Way
City Council
Land Use /Transportation Committee
May 5, 2014 City Hall
5:30 p.m. Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Action Council Date
Topic Title/ Description
Presenter Page
or Info
A. 2014 -2015 Neighborhood Traffic Safety
Preston 3
Action
May 20, 2014
(NTS) Program — Contract Award
Consent
B. Resolution Setting Public Hearing Date for
Perez 7
Action
May 20, 2014
Transportation Improvement Plan
Consent
C. S 320th St at 20th Ave S Intersection
Mullen 11
Action
May 20, 2014
Improvements Water Quality Vault — Bid
Consent
Award
D. Federal Way High & Sacajawea Middle
Mullen 15
Action
May 20, 2014
School Pedestrian Connection Safe Routes
Consent
to School — Bid Award
E. Lakota Middle School 13th Ave SW
Mullen 19
Action
May 20, 2014
Sidewalk Connection Project — Bid Award
Consent
F. Grant Funding for Transportation
Mulkey 23
Action
May 20, 2014
Improvement Projects — Authorization to
Consent
Submit an Application
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, June 2,
2014 at 5:30 p.m. in City
Hall Council Chambers.
6. ADJOURN
Time
5 min
al =l ,
5 min
5 min
5 min
5 min
Committee Members City Staff
Bob Celsk; Chair Marwan Salloum P. E., Interim Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253 -835 -2703
This page left blank intentionally.
COUNCIL MEETING DATE: May 20, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2014 -2015 NEIGHBORHOOD TRAFFIC SAFETY (NTS) PROGRAM — CONTRACT AWARD
POLICY QUESTION: Should the City award the 2014 -2015 Neighborhood Traffic Safety (NTS) Program to
Asphalt Patch Systems, Inc., with the lowest responsive, responsible quote?
COMMITTEE: Land -Use & Transportation MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Erik Preston, P.E. —Senior Traffic En inee DEPT: Public Works - Traffic
Attachments: Memorandum to the Land -Use & Transportation Committee dated May 5, 2014.
Options Considered:
1. Award the 2014 -2015 Neighborhood Traffic Safety (NTS) Program to Asphalt Patch Systems, Inc., with the
lowest responsive, responsible quote, in an amount not to exceed $80,000.
2. Do not award the 2014 -2015 Neighborhood Traffic Safety (NTS) Program to the lowest responsive,
responsible quote and provide direction to staff.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for apprqy�l. N
MAYOR APPROVAL: OR APPROVAL:
ommittee L/ - �itial
CHIEF OF STAFF: ICJ • 4,4,-,
Co "ft Council
COMMITTEE RECOMMENDATION: I move to forward Option I to the May 20, 2014 consent agenda for
approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move approval of the 2014 -2015 Neighborhood Traffic Safety (NTS)
Program to Asphalt Patch Systems, Inc., with the lowest responsive, responsible quote with a total
compensation not to exceed $80, 000. "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1sT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 08/12/2010
RESOLUTION #
3
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Marwan Salloum, P.E., Interim Director of Public Works
FROM: Rick Perez, P.E., City Traffic Engineer
Erik Preston, P.E., Senior Traffic Engineer
SUBJECT: 2014 -2015 Neighborhood Traffic Safety (NTS) Program — Contract Award
BACKGROUND:
On February 21, 2014, staff sent a request for a unit price quote (RFQ) to a short list of contractors on the
MSRC Small Works Roster who have the capabilities of executing the installation of neighborhood traffic
calming devices within pre - determined deadlines. One (1) quote was received and opened on March
21, 2014. See the attached Exhibit A, Quote Tabulation Summary. Asphalt Patch Systems, Inc.
submitted the lowest quote, which is comparable and in some areas lower than the winning quote received
for the 2012 -2013 NTS program.
Exact quantities and locations for this small project will be determined throughout the work year(s).
Funding for such discretionary work is included in the 2014 operating budget at $30,000 per year.
cc: Project File
Day File
4
EXHIBIT A
REQUEST FOR QUOTE Vendor Name: lAsphalt Patch Systems
CITY OF FEDERAL WAY Date Prepared: IMarch 21st 2014
2014 -15 Neighborhood Traffic Safety (NTS) Program
Exhibit A, Schedule A Notes:
1 All items shall include in the price any required layout, mobilization, traffic control, roadside cleanup, or any other incidentals.
2 All permanent pavement markings for traffic calming devices shall be done by others.
3 All permanent signs for traffic calming devices are done by others.
4 Any removal of pavement markings will be paid in addition to the installation of traffic calming devices.
SCHEDULE A. (Basic Traffic Calmina Devices As DPArrihPr1 under Sertinn VI-11
Item
Estimated Annual
Unit
B -9 Speed Hump (Complete including temporary markings.
$17,339.00
$5,554.00
$5,554.00
Signing and permanent pavement markings by others.),
$2.777 00
COFW Development Standard 3 -26
7
EA
B -10 Speed Table (Complete including temporary markings.
Signing and permanent pavement markings by others.),
COFW Development Standard 3 -27A
2
EA
B -11 Raised Crosswalk (Complete including temporary markings.
Signing and permanent pavement markings by others.
Removal of existing markings separate.); COFW
Development Standard 3 -27
2
EA
Total of Schedule A
Unit Price
Multiplier
Total
$2.477.00
$17,339.00
$5,554.00
$5,554.00
2777,00
$2.777 00
_
$29,447.00
1/25 4/22/2014
SCHEDULE B. (Discretionary Work Orders As Described Under Sertinn VI -21
Total (Total of Schedule A + Adjusted Total of Schedule B)
Unit Price
Item
Quantity Range
Unit
B -1
Pre -Cast Traffic Curb, Painted
1
100
LF
1
101
501
WSDOT Standard Specification Section 8 -07
101
500
LF
1
101
501
300.00
501 +
12,525.00
LF
B -2
Remove Pre -Cast Traffic Curb
1
100
LF
1
101
501
(include asphalt patching if necessary)
101
500
LF
1
101
501
WSDOT Standard Specification Section 2- 02.3(3)
501 +
5,010.00
LF
B -3
Block Traffic Curb, Painted
1
100
LF
1
6
15
COFW Development Standard 3 -4
101
500
LF
1
3
10
5,000.00
501 +
24,770.00
LF
B -4
Remove Block Traffic Curb
1
100
LF
27,770.00
(include asphalt patching if necessary)
101
500
LF
8,331.00
WSDOT Standard Specification Section 2- 02.3(3)
501 +
5,000.00
3,000.00
2,000.00
LF
B -5
Extruded Curb, Painted
1
100
LF
5,000.00
WSDOT Standard Specification Section 8 -07 (except no
101
500
LF
5,000.00
rebar)
501 +
1,000.00
500.00
200.00
LF
B -6
Remove Extruded Curb
1
100
LF
2,000.00
(include asphalt patching if necessary)
101
500
LF
1,000.00
WSDOT Standard Specification Section 2- 02.3(3)
501 +
1 D,000.00
5,000.00
4,000.00
LF
B -7
Crushed Rock
1
5
TON
500.00
WSDOT Standard Specification Section 9 -03
6
15
TON
17,908.00
15 +
TON
B -8
Asphalt Surface
1
5
TON
WSDOT Standard Specification Section 5 -04
6
15
TON
15 +
TON
B -9
Speed Hump (Complete including temporary markings.
1
2
Signing and permanent pavement markings by others.)
EA
COFW Development Standard 3 -26
3
9
EA
Must be same as Schedule A price
10+
EA
B -10
Speed Table (Complete including temporary markings.
1
2
Signing and permanent pavement markings by others.)
EA
COFW Development Standard 3 -27A
3
9
EA
Must be same as Schedule A price
10+
EA
B -11
Raised Crosswalk (Complete including temporary markings.
1
2
Signing and permanent pavement markings by others.
Removal of existing markings is additional.)
EA
COFW Development Standard 3 -27
3
9
EA
Must be same as Schedule A price)
10+
EA
B -12
Remove Speed Hump/Table, or Raised Crosswalk
1
2
EA
(include asphalt patching if necessary)
3
9
EA
WSDOT Standard Specification Section 2- 02.3(3)
10 +
EA
B -13
Remove Pedestrian Island, Complete
1
2
SY
(include asphalt patching if necessary)
3
9
SY
WSDOT Standard Specification Section 2- 02.3(3)
10 +
SY
B -14
Install ADA Curb Ramp, Complete
1
2
EA
COFW Development StandardS 3 -8, 3 -8A, 3 -813, 3 -10,
3
9
EA
3 -10A & 3 -11
10 +
EA
B -15
Install Sidewalk, Complete
1
2
SY
COFW Development Standard 3 -3 & 3 -12
3
9
SY
10 +
SY
B -16
Remove Curb Ramp or Sidewalk, Complete
1
2
SY
(include asphalt patching if necessary)
3
9
SY
WSDOT Standard Specification Section 2- 02.3(3)
10 +
SY
B -17
Asphalt Planing via Portable Equipment
1
100
LF
( 1/2 inch deep by 1 - 2 foot maximum width by xxx' length)
101
200
LF
WSDOT Standard Specification Section 5- 04.3(14)
201 +
LF
B -18
Install Pedestrian Refuge Islands, Complete
1
2
EA
COFW Development Standard 3 -58
3
6
EA
7 +
EA
B -19
Removal of Pavement Markings
1
200
LF
WSDOT Standard Specification Section 8- 22.3(6)
201
500
LF
501 +
LF
Total of Schedule B
Adjusted Total of Schedule B'
X
0.05
Total (Total of Schedule A + Adjusted Total of Schedule B)
Unit Price
Multiplier
Total
300.00
25.00
25.00
1
101
501
300.00
2,525.00
12,525.00
300.00
10.00
10.00
1
101
501
300.00
1,010.00
5,010.00
300.00
25.00
25.00
1
101
501
300.00
2,525.00
12,525.00
300.00
10.00
10.00
1
101
501
300.00
1,010.00
5,010.00
300.00
12.00
12.00
1
101
501
300.00
1,212.00
6,012.00
30000
10.00
10.00
1
101
501
300.00
1,010.00
5,010.00
350.00
100.00
20.00
1
6
15
350.00
600.00
300.00
600.00
150.00
150.00
1
6
15
600.00
900.00
2,250.00
5,000.00
2,477.00
2,477.00
1
3
10
5,000.00
7,431.00
24,770.00
5,000.00
3
10
5,000.00
2,777.00
8,331.00
2,77700
27,770.00
5.000.00
3
10
5,000.00
2,777.00
8,331.00
2,777.00
27,770.00
5,000.00
3,000.00
2,000.00
1
3
10
5,0007
9,000.00
20,000.00
5,000.00
3.000.00
2,000.00
1
3
10
5,000.00
9,000.00
20,000.00
5.000.00
2;000.00
2,000.00
1
3
10
5,000.00
6,000.00
20,000.00
1,000.00
500.00
200.00
1
3
10
1,000.00
1,500.00
2,000.00
2,000.00
500.00
100.00
1
3
10
2,000.00
1,500.00
1,000.00
1.000.00
30.00
25.00
1
101
201
1,000.00
3,030.00
5,025.00
1 D,000.00
5,000.00
4,000.00
1
3
7
10,000.00
15,000.00
28,000.00
500.00
10.00
8.O0
1
201
501
500.00
2,010.00
4,008.00
358,160.00
=
=
17,908.00
Exhibit A, Schedule B Notes:
5 Line Item Total for Schedule B are calculated by multiplying the quantity range minimum by the unit price.
6 The contract resulting from this RFQ is mainly for future discretionary work orders; exact basic quantities or locations are unknown.
7 The City's recent historical average for this work is approximately $25,000 per year.
8 Adjusted (weighted) Total reflects likelihood that only 5% of discretionary work in Schedule B will be requested.
46,355.00
2/6 4/22/2014
SUBJECT: RESOLUTION: SETTING A PUBLIC HEARING DATE FOR THE 2015 -2020 TRANSPORTATION
IMPROVEMENT PLAN
POLICY QUESTION: Should City Council set a Public Hearing for adoption of the 2015 -2020 Transportation
Improvement Plan on June 17, 2014?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ® Resolution ❑ Other
STAFF REPORT BY: Rick Perez, P.E., City Traffic Engineer . --- ... - .... ........ _ ............................. ---.._ ................ _........................................................................
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Authorize staff to proceed setting the Public Hearing date on June 17, 2014.
2. Set Public Hearing on an alternative date recommended by the committee.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for approyal., _ — K
MAYOR APPROVAL:
,
CHIEF OF STAFF:
APPROVAL:
COMMITTEE RECOMMENDATION: 1 move to forward Option 1 to the May 20, 2014 consent agenda for
approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move approval of the resolution setting the date of a Public Hearing for the
2014 -2019 Transportation Improvement Plan on June 17, 2014. " "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
7
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Interim Public Works Director
Rick Perez, P.E., City Traffic Engineer
SUBJECT: Setting Public Hearing for 2015 -2020 Transportation Improvement Plan
BACKGROUND:
In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington (RCW), the
City of Federal Way adopted its original Transportation Improvement Plan (TIP) and Arterial Street Improvement
Plan (ASIP) on July 23, 1991. The City is also required to adopt a revised TIP and ASIP on an annual basis to
reflect the City's current and future street and arterial needs.
The City is required to hold a minimum of one public hearing on the revised plans. Staff proposes that this occur
at the June 17, 2014 City Council meeting. Once the revised plans have been adopted by Resolution, a copy of
the respective plans must be filed with the Washington State Secretary of Transportation and the Washington
State Transportation Improvement Board. The attached Resolution sets the public hearing date for the
June 17, 2014 City Council meeting. The TIP will also be presented to the Land Use and Transportation
Committee on June 2, 2014.
C: \Users\shawnau\AppData \Local \Microsoft \Windows \Temporary Internet Filss\ Content .Outlook \C74BAYOM \05 -05 -14 Reso Setting Six Year TIP
Hearing Date.doc
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, setting a Public Hearing date of Tuesday, June 17, 2014 for
adoption of a revised Six -Year Transportation Improvement Program
and Arterial Street Improvement Plan.
WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City
Council of the City of Federal Way must adopt a revised. and extended Six -year Transportation
Improvement Program ( "TIP ") and Arterial Street Improvement Plan ( "ASIP ") annually; and
WHEREAS, a public hearing must be held prior to the adoption of the revised and extended
Six -year Transportation Improvement Program and Arterial Street Improvement Plan;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Public Hearin. A public hearing shall be held on the 2015 -2020 Federal Way
Transportation Improvement Plan and Arterial Street Improvement Plan at 7:00 p.m. on Tuesday,
June 17, 2014, at the Federal Way City Hall Council Chambers.
Section 2. Severabilitv. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any
Resolution No. 14-
E
Page 1 of 2
Rev 1/10
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 5. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of 320
CITY OF FEDERAL WAY
MAYOR, JIM FERRELL
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
INTERIM CITY ATTORNEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 14-
10
Page 2 of 2
Rev 1/10
SUBJECT: S320Tn ST AT 20TH AVE S INTERSECTION IMPROVEMENTS WATER QUALITY VAULT PROJECT BID AWARD
POLICY QUESTION: Should the Council award the S320th St at 20th Ave S Intersection Improvements Water Quality
Vault Project to the lowest responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine J. Mullen, P.E., Street Systems Project Engineer DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Award the S 320th Street at 20th Ave S Intersection Improvements Water Quality Vault Project to
Hoffman Construction, Inc., the lowest responsive, responsible bidder, in the amount of $589,958.80 and
approve a 10% contingency of $58,995.88, for a total of $648,954.68, and authorize the Mayor to execute
the contract.
2. Reject all bids for the S 320th Street at 20th Ave S Intersection Improvements Water Quality Vault
Project and direct staff to rebid the project and return to Committee for further action.
......................._.......-..............................._................._...._.......___...._._._.._.._..................._.........._............._..............., h..........._... ............................... _..._ _ _ _ _ -..............................................................................._......._..._............ ............................... - - - ........ --- ...... _ ............... _ ...... _._ .... _...
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for approval.
MAYOR APPROVAL: y ' DIRECTOR APPROVAL:
C tt eplun&l
��
CHIEF OF STAFF:�G�l h�
C 6i e /Council
COMMITTEE RECOMMENDATION: I move to forward Option I to the May 20, 2014 City Council consent agenda for
approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the S 320111 Street at 20`1' Ave S Intersection
Improvements Water Quality vault Project to Hoffman Construction, Inc., the lowest responsive, responsible bidder,
in the amount of $589,958.80 and approve a 10% contingency of $58,995.88, for a total of $648,954.68, and
authorize the Mayor to execute the contract. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
11
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor AVIZ �.
FROM: Marwan Salloum, P.E., Interim Public Works Director
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: S 320th St. at 20th Ave. S Intersection Improvements Water uality Vault Project — Bid Award
BACKGROUND
Seven bids were received and opened on April 15, 2014 for the 5320th St at 201h Ave S Intersection
Improvements Water Quality Vault Project. Please see attached Bid Tabulation Summary. The lowest
responsive, responsible bidder is Hoffman Construction, Inc. with a total bid of $589,958.80.
PROJECT ESTIMATED EXPENDITURES
Design (BergerABAM)
$30,000
Right -Of -Way Acquisition
N/A
Low Bid
$589,959
10% Construction Contingency
$58,996
Project Management (In- house) (12.5 %)
$73,744
TOTAL PROJECT COSTS
$752,699
PROJECT AVAILABLE FUNDING
City Funding
$667,323
Lakehaven Utility District
$85,376
TOTAL AVAILABLE BUDGET
$752,699
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14
SUBJECT: FEDERAL WAY HIGH & SACAJAWEA MIDDLE SCHOOL PEDESTRIAN CONNECTION SAFE ROUTES TO
SCHOOL PROJECT BID AWARD
POLICY QUESTION: Should the Council award the Federal Way High & Sacajawea Middle School Pedestrian
Connection Safe Routes to School Project to the lowest responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
® Consent
❑ Ordinance
MEETING DATE: May 5, 2014
❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine J. Mullen P.E. Street Systems Project En eP
EPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Award the Federal Way High and Sacajawea Middle School Pedestrian Connection Safe Routes to
School Project to Road Construction Northwest, Inc., the lowest responsive, responsible bidder, in the
amount of $593,686.00 and approve a 10% contingency of $59,368.60, for a total of $653,054.60, and
authorize the Mayor to execute the contract.
2. Reject all bids for the Federal Way High and Sacajawea Middle School Pedestrian Connection Safe
Routes to School Project and direct staff to rebid the project and return to Committee for further action.
........... ......................................__......................................................_................ 1...................................................................................................................-....... ..................P............ _ ......................................_.......................__............... ....... _................. ........... ...... ............
_.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for approy4. _ „ �� Q
MAYOR APPROVAL: '� DI CTOR APPROVAL:
C ittee / ou /[ mittee
CHIEF OF STAFF: �.G% Adf
C e Counci
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the May 20, 2014 City Council consent agenda for
approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Federal Way High and Sacajawea
Middle School Pedestrian Connection Safe Routes to School Project to Road Construction Northwest, Inc., the
lowest responsive, responsible bidder, in the amount of $593,686.00 and approve a 10% contingency of $59,368.60,
for a total of $653,054.60, and authorize the Mayor to execute the contract. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
15
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Interim Public Works Director p
Christine Mullen, P.E., Street Systems Project Engineer O ' `
SUBJECT: Federal Way High & Sacajawea Middle School Pedestrian Connection Safe Routes to School
Project — Bid Award
BACKGROUND
Two bids were received and opened on April 24, 2014 for the Federal Way High & Sacajawea Middle
School Pedestrian Connection Safe Routes to School Project. Please see attached Bid Tabulation
Summary. The lowest responsive, responsible bidder is Road Construction Northwest, Inc. with a total
bid of $593,686.00.
PROJECT ESTIMATED EXPENDITURES
Design (KPG)
$93,087
Right -Of -Way Acquisition
N/A
Low Bid
$593,686
10% Construction Contingency
$59,369
Project Management (In house) (4.9 %)
$28,858
TOTAL PROJECT COSTS
$775,000
PROJECT AVAILABLE FUNDING
Safe Routes to Schools Funding $775,000
TOTAL AVAILABLE BUDGET $775,000
PROJECT FUNDING BALANCE
Total Available Budget
$775,000
Total Project Costs
- $775,000
PROJECT FUNDING BALANCE
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COUNCIL MEETING DATE: May 20, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: LAKOTA MIDDLE SCHOOL 13TH AVENUE SW SIDEWALK CONNECTION PROJECT BID AWARD
POLICY QUESTION: Should the Council award the Lakota Middle School 13th Avenue SW Sidewalk Connection
Project to the lowest responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine J. Mullen, P.E., Street Systems Project eer \
Fr DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Award the Lakota Middle School 13th Avenue SW Sidewalk Connection Project to Road
Construction Northwest, Inc., the lowest responsive, responsible bidder, in the amount of $165,625.00 and
approve a 10% contingency of $16,562.50, for a total of $182,187.50, and authorize the Mayor to execute
the contract.
2. Reject all bids for the Lakota Middle School 13`h Avenue SW Sidewalk Connection Project and
direct staff to rebid the project and return to Committee for further action.
............... ..... _......_..._................................_......................................._............_..............._ P......................................................._........................... ............. ........................................................_..__.._...................................................._..._ ...... _ ...................................... ..................................... . ............ _..._ ... _ ......... __ .............
,_...
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for aDDroval. --i
MAYOR APPROVAL:
CHIEF OF STAFF:
V
APPROVAL
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the May 20, 2014 City Council consent agenda for
approval. ,
Bob Celski, Chair
Member
Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Lakota Middle School 13th Avenue SW
Sidewalk Connection Project to Road Construction Northwest, Inc., the lowest responsive, responsible bidder, in the
amount of $165,625.00 and approve a 10% contingency of $16,562.50, for a total of $182,187.50, and authorize the
Mayor to execute the contract. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
19
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Interim Public Works Director
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: Lakota Middle School 13th Ave SW Sidewalk Connection roject — Bid Award
BACKGROUND
Two bids were received and opened on April 28, 2014 for the Lakota Middle School 13`h Ave SW
Sidewalk Connection Project. Please see attached Bid Tabulation Summary. The lowest responsive,
responsible bidder is Road Construction Northwest, Inc. with a total bid of $165,625.00.
PROJECT ESTIMATED EXPENDITURES
Design (In House)
$60,000
Right -Of -Way Acquisition
N/A
Low Bid
$165,625
10% Construction Contingency
$16,563
Project Management (In House) (17 % + / -)
$27,931
TOTAL PROJECT COSTS
$270,119
PROJECT AVAILABLE FUNDING
Safe Route to Schools $270,119
TOTAL AVAILABLE BUDGET $270,119
PROJECT FUNDING BALANCE
Total Available Budget
$270,119
Total Project Costs
- $270,119
PROJECT FUNDING BALANCE
$0
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22
COUNCIL MEETING DATE: May 20, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Submit an Application
POLICY QUESTION: Should City Council authorize staff to submit grant applications for transportation improvement
projects?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: John Mulkey, Interim Street S .stem Mana er>� DEPT: Public Works
................. .............. . ............... .............................._ Y,....... ....................... .... Y...... .........................._g... .. .__.......__.._............. .... _ .................................
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Authorize staff to submit grant funding applications under the 2014 PSRC County wide funding cycle for the
21st Ave South sidewalks Improvement Project.
2. Do not submit any grant funding application for these projects in 2014.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Ahenda for avvrovaL,
MAYOR APPROVAL:
CHIEF OF STAFF:
E
Committee " Council
DIRECTOR APPROVAL:
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the May 20, 2014 City
Council consent agenda for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize stafj'to submit grant funding applications under the 2014
PSRC County wide funding cycle for the 21" Ave South sidewalks Improvement Project"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/20 10 RESOLUTION #
23
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 05, 2014
TO: City Council
VIA: Jim Farrell, Mayor
FROM: Marwan Salloum, P.E., Interim Public Works Director
John Mulkey, P.E., Interim Street System Manager S(2-v"
SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Submit
an Application
BACKGROUND:
This memorandum provides the Council with the current status of new grant funding programs for
transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year
Transportation Improvements Plan (TIP) and concluded that the following projects will likely be
competitive in the 2014 PSRC - STP /CMAQ Countywide Competition funding cycle.
Project (Funding Phase)
Estimated Project
Possible Grant
Required City
Grant
Cost
Fund
Match
21" Ave South sidewalks improvements — S320th Street to S316th Street
(Design. Right of Wav and Construetionl
PSRC Countywide Non - Motorized
$1,400,000
$1,200,000
$200,000*
Set -Aside Program (Federal Funds)
*The required City match for this grant will be provided by transferring the required amount from the City Center Park
Improvements Fund to this project (The total amount available in this Fund is $2,000,000).
C:\ Users \johnrm\AppData \L.ocal \Microsoft \Windows \Temporary InternetMles\ Content .Outlook \D2A294D7 \05 -05 -14 Grant Funding for
Transportation Projects.doc